school office assistant

MSAD 54

<div></div><ul><li><div><div>Position: School Office Assistant/School Year
7 hours per day/Monday- Friday
Qualifications:
<div><ul><li>Minimum associate degree
</li></ul><ul><li>Documented experience in Microsoft Office Programs
</li></ul><ul><li>Demonstrated ability to work with others in a team setting
</li></ul><ul><li>Documented superior organizational skills
</li></ul><ul><li>Demonstrated ability to work with a diverse population
</li></ul><ul><li>Documented ability of constructive communication strategies
</li></ul><ul><li>Documented knowledge of:
<div><ul><li>Basic First Aid
</li></ul><ul><li>Telephone Etiquette
</li></ul><ul><li>Accounting Skills
</li></ul><ul><li>General Office Practices
</li></ul></div></li></ul><ul><li>Demonstrated ability to learn applicable District Software
</li></ul></div>Reports to: Building Administrator
Support Services Manager
Job Goal: To carry out delegated functions in order to maintain an efficient and effective school.
Performance Responsibilities:
1. Budget
a. Assists with preparation of building budget
2. Financial
a. Manages accounts payable
b. Handles all vouchers from student activities, athletics, and general funds. Issues checks for approved vouchers.
c. Maintains up-to-date records of all school accounts.
d. Reconciles monthly bank statements.
e. Prepares all reports for audits.
3. Secretarial
a. Responsible for the typing of Administrator's correspondence.
b. Maintains office filing system.
c. Responsible for all related correspondence and general paperwork that is associated with the Administrator's committee work.
d. Responsible for answering the telephone, assisting with telephone messages, interviews, and routine office procedures.
e. Assists in maintaining the Administrator's daily calendar.
f. Responsible for updating SIS
g. Welcomes visitors and arranges for their comfort.
h. Responsible for coordinating information for the opening of school: teacher handbook, student handbook, duty schedules, homeroom lists, opening of school agendas, etc.
4. Student Insurance
a. Maintain file of copies of all accident reports.
b. Responsible for issuing insurance forms to all students who have an accident report which requires medical attention.
5. General Responsibilities
a. Follows proper safety procedures when operating equipment and complies with standard safety and OSHA regulations.
b. Maintains a regular schedule to ensure that daily responsibilities are performed; has regular attendance and is punctual for assignments.
c. Maintains the poise of a disciplined person. Is tactful in dealing with others resourceful and self-reliant; demonstrates respect for self and others; willingly accepts suggestions and follows instructions; follows the proper channels of command and exercises
confidentiality of privileged information relating to school and personal matters.
d. Sets a good personal example in the areas of: personal hygiene, neatness and propriety of dress, courtesy, consideration, cooperation and proper use of language (vulgar or sexually suggestive language will not be permitted at any time).
Terms of Employment: See Union Contract
Evaluation: Performance of this position will be evaluated at least annually.
Proof of CHRC/Fingerprinting through Maine Department of Education will be required.
EOE
Jessica Brown, Support Services Manager
MSAD 54 Superintendent's Office
196 W. Front Street
Skowhegan, ME 04976
For more information call 207- 474-9508</div></div></li><div></div><li><div><div> 
</div><div>
Location : Margaret Chase Smith Community School, 40 Heselton Street, Skowhegan, ME 04976</div></div></li></ul>

School Office Assistant

Bourgade Catholic High School

Bourgade Catholic High SchoolJob DescriptionSchool Registrar/Administrative assistantTitle: School Registrar/Administrative AssistantGen. Class: Classified Staff/Non-exemptDivision: Bourgade Catholic High SchoolDepartment: AcademicsSupervisor: Assistant PrincipalStatement of the Job:The registrar/administrative assistant is responsible for comprehensive oversight, management, and maintenance of the school's student records and files, both electronically and physically; registering and withdrawing students in accordance with established procedures at the high school; accessing and reporting student enrollment and performance data as requested by school leaders; communicating with parents, staff, students, and outside schools and agencies regarding student enrollment.The registrar/administrative assistant is responsible for managing incoming phone calls to the administrative office; scheduling student, staff, or parent meetings; preparing and sending communications; preparing materials for administrative meetings; and other various and typical secretarial and clerical tasks as assigned to support the school's administrative team.Duties of the Job:Student Records<ul><li>Obtain and maintain a variety of permanent student records such as grades, transcripts, immunization records, cumulative folders and all general student data</li><li>Update and manage records in the school&rsquo;s student information system (SIS)</li><li>Enroll new students, international students, and dual credit students</li><li>Communicate with other schools or outside agencies regarding student records</li><li>Provides support to the high school summer school program</li><li>Fulfill requests for transfer student records</li><li>Prepare a variety of complex reports</li><li>Maintain current class lists and grade lists for enrollment verification</li><li>Process all external records requests</li></ul>Student Assessment Reports<ul><li>Prepare, record, and report student grades</li><li>Assist in distribution, collection and coordination of testing materials as needed</li><li>Process senior transcripts for college entrance and scholarships.</li></ul>Substitute Teachers<ul><li>Manage all substitute teacher operations--substitute teacher roster; contacting subs for daily assignments; transmitting daily lesson plans from teachers; sub attendance records; long-term sub assignments; etc.</li></ul>Administrative Assistant to the Assistant Principal<ul><li>Provide secretarial support to the Assistant Principal for Academics--managing incoming calls, calendar, appointments, etc.</li><li>Maintain office supply areas</li><li>Monitor office equipment and arrange for services as needed</li><li>Support schoolwide testing programs</li><li>Assist with academic events--student recognition events, graduation, etc.</li></ul>Additional Job Responsibilities<ul><li>Maintains a high level of ethical behavior and confidentiality</li><li>Participates in any in-service training as required by BCHS or DPHX</li><li>Perform any job-related tasks necessary as assigned by the Assistant Principal for the smooth flow of operations within the school</li><li>Contribute to team effort for a professional office environment and maintain good working relationships with all school staff</li><li>Have knowledge of technology and use appropriate software as needed</li><li>Perform duties as assigned for the school&rsquo;s emergency procedures</li><li>Cover the Attendance Clerk and Receptionist duties when needed</li><li>Perform other related duties as assigned</li></ul>Position requires knowledge of:<ul><li>High school graduation requirements</li><li>Operation of a computer and assigned software</li><li>Modern office practices, procedures and equipment.</li><li>Basic statistical and record-keeping techniques</li><li>Data entry and report generation</li><li>Correct English usage, grammar, spelling, punctuation and vocabulary</li><li>Diocesan and school policies and procedures</li><li>Knowledge of Catholic Church teachings</li></ul>Position requires ability to:<ul><li>Interpret, apply and explain provisions of Federal, State and Diocesan regulations related to admissions and records.</li><li>Plan, prioritize, and organize work to meet established deadlines</li><li>Work independently with little direction</li><li>Type at 50 words net per minute from clear copy</li><li>Analyze situations accurately and adopt an effective course of action</li><li>Maintain records and prepare reports</li><li>Communicate effectively both orally and in writing</li><li>Establish and maintain cooperative and effective working relationships with those contacted during the performance of required duties, including school personnel, students, parents and the community</li><li>Maintain regular attendance</li></ul>Experience and Education:<ul><li>Completion of the 12th grade or equivalent</li><li>Five years responsible secretarial/clerical experience, preferably in a school setting</li><li>Excellent customer service and interpersonal skills</li><li>Excellent computer skills--keyboarding, data entry, information management systems</li><li>Spanish speaker preferred</li></ul>Required Physical Abilities:<ul><li>Hearing and speaking to exchange information in person and on the telephone</li><li>Seeing to conduct inspections, read, prepare and proofread documents</li><li>Sitting or standing for extended periods of time</li><li>Dexterity of hands and fingers to operate a computer keyboard and other equipment</li><li>Kneeling, bending at the waist and reaching overhead, above the shoulders and horizontally to retrieve and store supplies</li><li>Lifting heavy objects up to 25 pounds</li></ul>This is a full-time hourly (non-exempt) position. Schedules will be arranged by administration.Job Type: Full-timePay: $43,714.00 - $59,201.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Office: 2 years (Required)</li><li>Microsoft Office: 1 year (Required)</li><li>Customer service: 1 year (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Administrative Assistant/High School Registrar

First Baptist Academy

<div><div><div>Administrative Assistant &ndash; Head of School Office 
</div><div>Full-time, 210 Days 
</div><div>Reports to: Head of School 
</div>
<div> 
Position Summary 
</div><div>The Administrative Assistant serves as a welcoming first point of contact for students, families, and visitors to campus while providing essential administrative support to the Head and Assistant Head of School and front office team. This position plays a critical role in creating a warm, organized, and efficient school environment by managing front office operations, coordinating student sign-in and sign-out procedures, and maintaining the all-school academic calendar. The Administrative Assistant works collaboratively across divisions to ensure that daily office functions run smoothly and that every person who enters the campus feels welcomed and well-served. This role requires exceptional interpersonal skills, strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a genuine commitment to serving the school community. 
</div>
<div> 
Key Responsibilities 
</div>
<div> 
Spiritual Leadership and Culture 
</div><ul><li>Model a growing personal relationship with Jesus Christ and demonstrate Christian character in all interactions.</li>
<li>Maintain a service-oriented, hospitable approach that reflects the mission and values of the school.</li>
<li>Maintain confidentiality and discretion with sensitive student and school information.</li>
<li>Foster positive relationships with students, families, faculty, and staff through encouragement and excellent service.</li>
</ul>
<div> 
Visitor and Campus Reception 
</div><ul><li>Serve as the primary point of contact for all visitors, guests, vendors, and prospective families arriving on campus.</li>
<li>Greet visitors with warmth and professionalism, verify identification, issue visitor badges, and direct guests appropriately.</li>
<li>Maintain a clean, organized, and welcoming front office environment.</li>
<li>Manage incoming calls, emails, and front desk inquiries, routing communications to the appropriate staff.</li>
</ul>
<div> 
Student Sign-In and Sign-Out 
</div><ul><li>Assist the Receptionist in managing and monitoring the daily sign-in and sign-out process for all students PreK&ndash;12 in accordance with school safety and security protocols.</li>
<li>Verify authorization for student release and maintain accurate records of late arrivals and early departures.</li>
<li>Communicate with division offices and teachers regarding student arrivals, departures, and absences.</li>
<li>Ensure compliance with custody agreements, emergency contact requirements, and other student-specific documentation.</li>
</ul>
<div> 
All-School Calendar Coordination 
</div><ul><li>Develop and maintain the comprehensive all-school academic calendar in collaboration with the Head of School, Assistant Head of School, and division principals.</li>
<li>Coordinate calendar input from all divisions to ensure integration and prevent scheduling conflicts.</li>
<li>Maintain the master calendar with key academic dates, testing schedules, and milestone events.</li>
<li>Communicate calendar updates to faculty, staff, and families in a timely and organized manner.</li>
</ul>
<div> 
Administrative Support &ndash; Head of School and Assistant Head of School 
</div><ul><li>Provide direct administrative support to the Head of School and Assistant Head of School, including calendar management, meeting scheduling, correspondence, and travel coordination.</li>
<li>Prepare documents, reports, and presentations as needed.</li>
<li>Assist with board-related logistics and communications as directed.</li>
<li>Process expense reports, credit card statements, purchase orders, and other administrative documents on behalf of the Head and Assistant Head of School.</li>
<li>Maintain refreshment ordering for the conference room and Head of School office.</li>
</ul>
<div> 
Front Office Operations 
</div><ul><li>Support the front office team in day-to-day operations including supply management, mail handling, and office equipment maintenance.</li>
<li>Assist with event logistics, school communications, and other projects as directed by school leadership.</li>
<li>Serve as a resource and support for families navigating school processes and procedures.</li>
</ul><div>Substitute Teacher Coordination and Internal Coverage</div>
<ul><li>Assist the Assistant Head of School in coordinating daily substitute needs across all divisions in collaboration with division assistants.</li>
<li>Coordinate internal coverage when substitutes are unavailable, working with division administrators to arrange teacher coverage.</li>
<li>Build and maintain relationships with reliable substitute teachers to ensure quality</li>
<li>Maintain emergency substitute plans and contact lists for last-minute absences.</li>
</ul>
<div> 
Alumni Relations and Events 
</div><ul><li>Maintain and update the alumni database, ensuring accurate and current contact information for graduates across all class years.</li>
<li>Coordinate alumni events and reunions, including logistics, venue arrangements, invitations, and follow-up communications.</li>
<li>Develop and distribute alumni newsletters and communications to keep graduates connected and informed about school news and events.</li>
<li>Serve as a primary point of contact for alumni inquiries and requests, responding in a timely and welcoming manner.</li>
<li>Collaborate with school leadership to support alumni engagement initiatives and build a strong alumni community.</li>
<li>Track alumni event attendance, RSVPs, and engagement metrics to inform future programming.</li>
<li>Coordinate with development staff to support alumni giving and stewardship efforts as needed.</li>
</ul>
<div> 
Qualifications 
</div><div>Required: 
</div><ul><li>A growing personal relationship with Jesus Christ and ability to articulate and model a Biblical worldview</li>
<li>Agreement with the school's statement of faith</li>
<li>Associate's or Bachelor's degree preferred; equivalent experience in school or office administration considered</li>
<li>Minimum of 3-5 years experience in office management, educational administration, or related field</li>
<li>Exceptional organizational skills and attention to detail</li>
<li>Strong written and verbal communication abilities</li>
<li>Proficiency with Microsoft Office Suite, Google Workspace, and database management</li>
<li>Ability to manage multiple priorities and deadlines simultaneously</li>
<li>Professional demeanor and excellent customer service skills</li>
</ul>
<div> 
Preferred: 
</div><ul><li>Experience in a school setting, particularly secondary education</li>
<li>Familiarity with student information systems ( FACTS)</li>
<li>Experience with budget management and financial tracking</li>
<li>Background in event planning and coordination</li>
</ul>
<div> 
Essential Characteristics: 
</div><ul><li>Warm, welcoming presence with genuine care for students and families</li>
<li>High level of integrity and ability to maintain confidentiality</li>
<li>Proactive problem-solver with strong initiative</li>
<li>Flexibility and adaptability in a fast-paced environment</li>
<li>Team player with collaborative approach to supporting school mission</li>
<li>Patient and calm under pressure</li>
<li>Detail-oriented with commitment to accuracy and excellence</li>
<li>Positive attitude and willingness to serve others</li>
<li>Strong interpersonal skills and ability to build relationships across diverse groups</li>
<li>Commitment to continuous improvement and learning</li>
</ul>
<div></div><div>Compensation and Terms 
</div><div>This is a full-time, 10-month position plus 10 days in the summer, with salary and benefits commensurate with experience.</div></div></div>

Administrative Assistant – Head of School Office

Meeting Street

<div>Description:

Looking for a rewarding career that makes a difference in children&rsquo;s lives? Look no further and join the team at Meeting Street! Meeting Street is a special place of learning, where children of all abilities have the opportunities to reach their fullest potential.
Full-time employees receive:<ul><li>
Competitive Pay</li><li>
Generous PTO</li><li>
13 paid holidays</li><li>
Medical, dental, vision and MORE</li></ul>
Meeting Street is currently looking for an Administrative Assistant &ndash; Bilingual (Spanish/English) for 40 hours per week.
Duties:<ul><li>
Serves as the initial point of contact for family and community inquiries regarding the school programs and demonstrates an awareness and respect for each student and their families from all racial, ethnic, and socio-economic backgrounds, abilities, and family structures.</li><li>
Provides administrative support to the Superintendent, Heads of School and Director of Special Education and other administrators as deemed appropriate.</li><li>
Responsible for student attendance, including contacting families daily regarding absent students and notifying Heads of School and/or Director of Special Education of any lengthy or unexplained absence.</li><li>
Serves as the main point of contact for the integrity of the education/student database including entering new student data, updating parent and emergency contact information, ensuring accurate district information and contacts, running reports, etc.</li><li>
Serves as translator for meetings and documents, as needed or requested</li><li>
Regularly maintain and update all permanent records files for general education students including Response to Intervention (RTI) files</li><li>
Collaborate with special education director and coordinator to schedule meetings, oversee records and reports, etc. as needed</li><li>
Ensure all report cards are filed in students&rsquo; permanent records no later than one (1) week after the closing of each trimester.</li><li>
Processes and monitors school program purchases, including tracking and verifying receipt of all materials and budgeted items, including billing for consultants and other state and/or grant funded requests.</li><li>
Monitors all budget and grant expenditure using a tracking system that includes purchase order numbers and costs</li><li>
Coordinates, communicates, and disseminates school related information to staff, families, and members of the community as appropriate.</li></ul>
Meeting Street believes the dignity of each person is paramount. We recognize that our community&rsquo;s future strength rests firmly on our commitment to our values of respect, compassion, integrity, inclusivity, and excellence. To uphold these commitments, we expect all employees to recognize and properly respond to racism and other forms of injustice.
It is our policy to recruit, hire, train, transfer and promote employees, and to ensure that all other employment practices (i.e. salary and benefits administration, education and training programs, and social and recreational programs) are administered without regard to race, color, religion, marital status, gender, sexual preference or orientation, gender expression or identity, age, national origin or ancestry, legally recognized disability, citizenship status, genetic information, veteran status, military status, socioeconomic background, homelessness or any other characteristic or category protected by law. It is also our policy to protect employees and applicants from any coercion, retaliation or discrimination for filing a complaint or assisting in any investigation pursuant to the equal opportunity laws.
Learn more about us at https://www.meetingstreet.org
Requirements:
<ul><li>Applicants must be bilingual, English/Spanish</li><li>
Office management and/or school office experience preferred.</li><li>
Associates degree or administrative assistant certification preferred.</li><li>
Physically capable of performing essential function of position.</li><li>
Work environment and physical requirements consistent with those of a typical school/office environment requiring significant utilization of computer, telephone, and other office equipment.</li><li>
Utilize the Computer (50-75%) of the time and other office equipment.</li><li>
Ability to move throughout the building continuously throughout the workday.</li><li>
Position hours: Monday - Thursday: 7:45AM - 4:00PM; Friday: 8:00AM - 3:00PM</li></ul></div>

Administrative Assistant - Bilingual (Spanish) (The Grace and Carter Schools)

ACCEL Schools

<div>About the Team

ACCEL Schools is seeking a friendly, energetic and ethical School Office Assistant to manage all office functions and act as the first point of contact for students, parents and the general public interested at Columbus Arts &amp; Technology Academy in Columbus, Ohio.

Be part of the difference at Columbus Arts &amp; Technology Academy! Columbus Arts &amp; Technology Academy (CATA) is a public charter school serving East Columbus K-12 students with a well-rounded, college-prep education enriched with technology and arts instruction. The school is known for its nurturing teachers and staff and wide variety of educational opportunities including College Credit Plus and Career Technical Education. Columbus Arts &amp; Technology Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.

About the Opportunity:

The School Office Assistant reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

The School Office Assistant will:
<ul>
<li>Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.</li>
<li>Manage school-wide phone, email, and in-person communications including:</li>
<li><ul><li>Answer phones</li>
<li>Greet/direct visitors and students arriving at the office</li>
<li>Implement registration, badging and visiting procedures for parents and guests</li>
<li>Help create and distribute school newsletters, surveys, and other notifications</li>
<li>Assist with school events such as Parent Orientation, Open House, school outings, and field trips</li>
<li>Ensure a clean and welcoming environment is maintained</li>
</ul></li><li>Support student enrollment goal and retention processes including:</li>
<li><ul><li>Participate in information sessions</li>
<li>Produce welcome packets and mailers</li>
<li>Conduct tours and student/parent orientations</li>
<li>Input student and staff data into the appropriate systems</li>
<li>Request and obtain records for newly enrolled students</li>
</ul></li><li>Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:</li>
<li><ul><li>Ensure 100% on-time and complete daily attendance submissions</li>
<li>Complete all required steps of the truancy process</li>
<li>Process student withdrawals</li>
<li>Prepare and maintain transcripts</li>
<li>Fulfill records requests within policy guidelines</li>
<li>Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations</li>
<li>Participate in annual student record audits</li>
</ul></li><li>Perform administrative support functions such as:</li>
<li><ul><li>Preparing reports</li>
<li>Filing</li>
<li>Processing incoming and outgoing mail and packages</li>
<li>Coordinating meetings and events</li>
<li>Maintaining calendars</li>
<li>Maintain appropriate levels of office supplies and other material inventory</li>
<li>Log and report issues pertaining to office equipment, technology, custodial, and facilities</li>
</ul></li><li>Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed</li>
<li>Maintain meal count lists and communicate monthly food calendars</li>
<li>Ensure timely and accurate completion of human resource processes including:</li>
<li><ul><li>I-9 verification for new hires</li>
<li>Weekly time &amp; attendance submissions for 100% of staff</li>
<li>Offboarding</li>
</ul></li><li>Actively participate in school staff meetings, committee meetings and professional development events</li>
<li>Perform other duties as assigned</li>
</ul>
About You:
<ul>
<li>Associate's degree; Bachelor's degree preferred</li>
<li>Minimum two (2) years' office management experience</li>
<li>High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)</li>
<li>Experience learning and mastering new computer programs</li>
<li>High quality written and verbal communication skills</li>
<li>Excellent organization and time management skills</li>
<li>Ability to work independently and contribute to a team</li>
<li>Professional, punctual and self-motivated</li>
<li>Understanding and ability to manage confidential information</li>
<li>Ability to lift 25 lbs.</li>
<li>Ability to pass federal and state criminal background checks (FBI/BCI)</li>
<li>Experience working in an education setting preferred</li>
</ul>
About Us

&quot;We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.&quot; &ndash; Ron Packard, CEO &amp; Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits:

Compensation

The starting hourly rate for this position is $16.00/hour. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Life benefits &ndash; time &amp; peace of mind
<ul>
<li>Paid time off</li>
<li>Retirement contributions</li>
<li>Optional Basic Life and AD&amp;D insurance</li>
<li>Voluntary life insurance (employee, spouse, child)</li>
<li>Discounted childcare at Early Learning Academies locations</li>
</ul>
Health benefits &ndash; stay well &amp; thrive
<ul>
<li>Medical, dental, and vision insurance</li>
<li>Employee Assistance Program</li>
<li>Voluntary short-term disability insurance</li>
<li>Voluntary long-term disability insurance</li>
</ul>
Career benefits &ndash; keep growing
<ul>
<li>Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals</li>
</ul>
EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status</div>

Office Assistant

LAKE HAVASU UNIFIED SCHOOL DISTRICT

<div>
 
 Position Title:
 
 Office Assistant
 
 Location:
 
 School Site
 
 
 
 Reports To:
 
 Principal
 
 Supervises:
 
 None
 
 
 
 Classification:
 
 Support
 
 Status:
 
 Full-time
 
 
 
 FLSA Status:
 
 Non-Exempt
 
 Benefit Eligible:
 
 Yes
 
 
 
 Work Year:
 
 207 days / 10 months
 
 Salary:
 
 See lhusd.org website
 
 
 
 Education And Experience Requirements
 
 
 
 High school diploma or equivalent
 
 
 
 Certificates And Licensure Requirements
 
 
 
 IVP fingerprint clearance card through AZ Department of Public Safety
 
 
 
 Summary
 
 
 
 Under direction, the Office Assistant shall be expected to perform a variety of clerical and occasional secretarial activities. This person shall be responsible for performing some typing, duplicating, correlating, posting, filing, and other routine tasks necessary to the operation of a school or a department. This individual will be expected to work accurately and handle routine efficiently and effectively. This person must be able to have an understanding of the necessity of confidentiality with the material and information that this position may handle.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Demonstrated typing skills
 </li>
 <li>
 Computer literacy (Excel, PowerPoint, Word, Outlook)
 </li>
 <li>
 Ability to communicate effectively, orally and in writing
 </li>
 <li>
 Ability to relate well with staff and public
 </li>
 <li>
 Operation of routine office equipment
 </li>
 <li>
 Ability to work effectively without direct supervision
 </li>
 <li>
 Good health, physical stamina, fitness, and vitality
 </li>
 <li>
 Personal qualities associated with good human and interpersonal relations.
 
 
 </li>
 </ul>
 
 Responsibilities and Requirements
 
 
 
 <ul>
 <li>
 Assist in the conduct of activities wherever assigned in that facility: Guidance Office; Bookstore; Library; Main Office, etc.
 </li>
 <li>
 Answer phones and relay messages, providing a tactful, courteous and informed contact for staff, parents, and the community
 </li>
 <li>
 Assist in preparation of bulletins, newsletters and parents and staff notification
 </li>
 <li>
 Assist with the preparation of reports and projects assigned
 </li>
 <li>
 Relieve other employees in the performance of their function for scheduled breaks and/or lunch periods
 </li>
 <li>
 Assist with the preparation of travel requests, vehicle requests, expense reports, travel arrangements, purchase orders
 </li>
 <li>
 Responsible for performing those duties which protect the health and safety of students and employees
 </li>
 <li>
 Cooperate with office personnel in establishing the smooth operation of the facility assigned
 </li>
 <li>
 Be constantly aware of the importance of public relations in all aspects in the performance of these duties
 </li>
 <li>
 Perform other duties when assigned by the immediate supervisor
 
 
 </li>
 </ul>
 
 Physical Demands and Work Environment
 
 
 
 <ul>
 <li>
 Physical Effort
 </li>
 <li>
 Repetitive motion and eye strain through extensive utilization of computer hardware and software.
 </li>
 <li>
 May require lifting materials and supplies weighing up to 25 pounds.
 
 
 </li>
 </ul>
 
 Other Information
 
 
 
 <ul>
 <li>
 Must be able to pass a fingerprint clearance and background check
 
 
 </li>
 </ul>
 
 EEOC
 
 
 
 
 Lake Havasu Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic information, veteran status, or any other characteristic protected by federal, state or local laws.
 
 
 
 This job description is intended to accurately reflect the position activities and requirements. Administrators and supervisors reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
</div>

2026-27 Office Assistant, Elementary (10 Month)

Isaac School District No. 5

<div>Job Summary: This dual-capacity role provides high-level administrative support to both the Human Resources Department and the Superintendent's Office. The incumbent acts as a critical liaison between district leadership, staff, and the community, managing sensitive information and ensuring the operational efficiency of the District Central Office.
Part A: Human Resources Administrative Assistant (0.5)
Secretarial &amp; Executive Support<ul><li>
Leadership Scheduling: Manage complex calendars and schedule meetings for the Executive Director of Employee Relations and the HR Director.</li><li>
Event Logistics: Coordinate all logistics for HR-sponsored events, including job fairs, health fairs, benefits orientations, employee recognition ceremonies, conferences, and district-wide training sessions.</li><li>
Meeting Coordination: Arrange meeting spaces, prepare agendas, distribute materials, and take minutes for HR-led committee meetings or labor relations sessions.</li><li>
Front-Line Correspondence: Handle high volumes of sensitive phone calls and emails, providing professional responses to staff and public inquiries.</li><li>
Maintain strict confidentiality of sensitive information, including personnel matters, district operations, and strategic initiatives</li></ul>
Recruitment &amp; Onboarding<ul><li>
Post vacancies to internal and external job boards and maintain the applicant tracking system.</li><li>
Coordinate the interview lifecycle, including candidate outreach and panel scheduling.</li><li>
Support with onboarding for new hires: process background checks, I-9s, and credential verification.</li></ul>
Compliance &amp; Records Management<ul><li>
Maintain physical and digital personnel files, ensuring strict adherence to legal retention requirements.</li><li>
Track employee certifications and clearances and notify staff of upcoming expirations.</li><li>
Update Visions databases with new hire information, status changes, and terminations.</li><li>
Employment Verification</li><li>
Responsible for updating the Board Meeting Agenda HR Consent Items.</li><li>
Other duties as assigned by the Directors of HR</li></ul>
Part B: Superintendent Administrative Assistant (0.5)<ul><li>
Manage and maintain the Superintendent's calendar, including scheduling meetings, appointments, and events, while prioritizing competing demands</li><li>
Serve as a primary point of contact for the Superintendent's office, responding to inquiries and directing communications appropriately</li><li>
Coordinate internal and external meetings, including preparation of agendas, reports, materials, and follow-up documentation</li><li>
Maintain strict confidentiality of sensitive information, including personnel matters, district operations, and strategic initiatives</li><li>
Support the Superintendent in monitoring and advancing district priorities, initiatives, and strategic plan actions by track and manage deadlines, projects, and action items to ensure timely completion and follow-through</li><li>
Coordinate logistics for district events, meetings, and engagements involving the Superintendent</li><li>
Facilitate communication and coordination between the Superintendent's office, public relations specialist, district departments, school sites, and external partners</li><li>
Maintain organized records and filing systems, both electronic and paper, for the Superintendent's office</li><li>
Provide general administrative support to ensure the efficient operation of the Superintendent's office</li><li>
Other duties as assigned by the Superintendent</li></ul>
Required Qualifications<ul><li>
Education: Associate's degree required; Bachelor's Degree from an accredited college or university, preferred.</li><li>
Possess an AZ Educator IVP Fingerprint Clearance Card</li><li>
Experience: A minimum of three (3) years of progressively responsible administrative support experience, preferably in a school district or public sector environment, or any equivalent combination of experience and education.</li><li>
Executive Support: Experience supporting executive-level leadership with complex scheduling and project coordination.</li><li>
Confidentiality: Demonstrated experience managing confidential and sensitive information with extreme discretion and integrity.</li><li>
Technical Proficiency: Advanced proficiency in office technology, including word processing (Word), spreadsheets (Excel), presentations, Google Workspace, and database systems.</li></ul> 
<ul><li>
Coordination: Experience coordinating meetings, events, and communications across multiple stakeholders.</li><li>
Communication: Possess excellent oral and written communication skills.</li><li>
Organization: Possess strong organizational, time management, and problem-solving skills.</li><li>
Interpersonal: Possess strong interpersonal and collaborative skills, with the ability to work effectively with diverse groups.</li></ul>
Physical &amp; Environmental Demands<ul><li>
Ability to work in a standard office environment using computer equipment for extended periods.</li><li>
Attendance at evening Board of Education meetings as required.</li><li>
Ability to maintain focus and accuracy in a fast-paced environment with frequent interruptions.</li></ul>
Equal Opportunity Employer Statement:
Isaac Elementary School District is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
Job Title: Administrative Assistant (.5 HR &amp; .5 Office of Superintendent)
Department: Human Resources &amp; Superintendent's Office
Reports To: Executive Director of Human Resources &amp; Superintendent
Salary: Range: 27</div>

Administrative Assistant (.5 HR and .5 Office of Superintendent)

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