school office manager

Children's Aid

<div>
 
 Salary:
 
 $24.73 - $27.47
 
 
 
 Position Summary:
 
 Under the supervision of the Community School Director, the Office Manager is responsible for supporting the Community School Leadership Team at the C.S.61. The Office Manager provides administrative support, such as managing orders, supporting staff and student files, hiring and managing additional projects and duties as indicated by the Community School Director. The Office Manager works closely with the Community School core team to oversee key components of programs, related to participant data and program communications. The Office Manager will be the primary person responsible for data entry for the site&rsquo;s multiple contracts. They will be responsible for managing multiple different contracts&rsquo; data demands and data reporting systems, such as 21st century TransAct, DYCD, CSIS, and New Visions, in order to ensure that the site remains compliant with grants and funding sources. The Office Manager would support the Community School Director in managing the administrative functions at CS 61 such as data entry, student applications, expense and order tracking, and support for hiring and staff file management to ensure smooth office operations.
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Understand and promote the organization&rsquo;s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
 </li>
 <li>
 Manage all aspects of data entry as prescribed by the leadership team.
 </li>
 <li>
 Develop and manage the data collection infrastructure for student and family events at the site in order to accelerate the processes of data tracking, analysis, and reporting.
 </li>
 <li>
 Process DYCD applications and intake forms for Children&rsquo;s Aid Society DYCD after school and summer camp.
 </li>
 <li>
 Process 21st century applications and intake forms for all of the school&rsquo;s 21st century day, extended learning, and Saturday programming.
 </li>
 <li>
 Create profiles of students and families into CSIS and regularly update school-wide data into CSIS, in addition to DYCD and 21st century attendance.
 </li>
 <li>
 Help implement and manage the new CS 61 service tracker, which will help identify the different types of student and family support that is provided on a school level.
 </li>
 <li>
 Supervise the collection and entry of attendance for DYCD, TransAct, and CSIS for both student and family programs and activities.
 </li>
 <li>
 Supervise the implementation and entry of yearly student, staff, and family surveys.
 </li>
 <li>
 Attend DYCD, Children&rsquo;s Aid, 21st century and school specific data meetings pertaining to data collection.
 </li>
 <li>
 Monitor and manage orders for the site in an organized and timely matter in order to ensure program operations.
 </li>
 <li>
 Track expenses, receipts, and invoices for the site to support responsible budgeting and financial reporting.
 </li>
 <li>
 Maintain staff files and personnel records, ensuring accuracy, confidentiality, and compliance with organizational policies.
 </li>
 <li>
 Perform administrative tasks and other duties as needed, such as but not limited to logistical support and coordination of events, supporting families with completing applications, connecting with visitors in a manner that is aligned with Children&rsquo;s Aid values, in order to support the work of the Community School team and meet grant requirements.
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma required. Bachelor&rsquo;s Degree preferred.
 </li>
 <li>
 Candidates with some college and/or currently enrolled in a college or university are strongly encouraged to apply.
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Strong Written &amp; Verbal Communication skills.
 </li>
 <li>
 Computer Literacy, including knowledge of Microsoft Office Suite, Internet navigation, and database management.
 </li>
 <li>
 Excellent interpersonal skills and a willingness to work both independently and in collaboration with colleagues across a spectrum of functional areas.
 
 
 </li>
 </ul>
 It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children&rsquo;s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
 
 Children&rsquo;s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children&rsquo;s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.
 
 
 The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.
</div>

Office Manager

Phalen Leadership Academies

<div>The Opportunity: PLA Front Office Manager provide a broad array of customer service and support to students and team members.
The Details
Key Deliverables:<ul><li>
Greets all incoming visitors to ensure that guests sign in/out as required</li><li>
Supports the Principal and other administrative personnel to assist with their administrative functions</li><li>
Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc) to provide information and/or materials as needed</li><li>
Assists other personnel for the purpose of supporting them in the completion of their work activities</li><li>
Orients new campus personnel regarding appropriate school practices (e.g., Directions, building procedures, etc.)</li><li>
Maintains a variety of computerized and manual records, files, and department databases (e.g., information packets, rosters/listings, calendars, outstanding supply orders, etc.)</li></ul>
Experience and Education Requirements:<ul><li>
High school diploma or equivalent</li><li>
Experience in business or office management</li><li>
1+ years of experience in a clerical support position; office management experience preferred</li><li>
Prior experience working with school-aged students preferred</li><li>
Knowledge and implementation of relevant technology</li></ul><div>
The Network: PLA is a transformative education nonprofit changing communities across the country by providing a depth of resources not found in the traditional education model. In addition to serving as one of the country&rsquo;s best turnaround school operators and successfully launching charter school start-ups, PLA also provides our school communities with a successful, research-based summer learning program (Summer Advantage), a successful Reading and Math Intervention program (Reading and Math Advantage), and a workforce development program (Skilled US) that provides expanded opportunities for our high school graduates, along with the family members of our current staff and students. This menu of programs and services is unique to our network, sets us apart from other organizations, and provides expanded opportunities for our staff through career advancement opportunities and expanded income opportunities. 
 
The Campus:
PLA @ Bellingrah Middle School is located at 3350 S. Court St, Montgomery, AL 36105. We serve about 500 students and believe that every student is a scholar. With the right education, scholars can fulfill their tremendous innate potential and become leaders in their communities and the world. In 2022, with the support of the Montgomery Education Foundation (MEF) and Phalen Leadership Academies (PLA), Bellingrath Middle School became a premier charter school in Montgomery, Alabama. We work together with parents and the community to improve the educational outcomes of our scholars and neighborhood families. Bellingrath Middle School exists to serve the local community and create a safe and thriving space for scholars to feel loved, empowered, and encouraged through quality education.
Compensation and Benefits:
PLA Front Office Assistants will receive:<ul><li>
Competitive Compensation</li><li>
Benefits &ndash; Healthcare, vision, and dental insurance</li></ul>
PLA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics as outlined by federal, state, or local laws.</div>
Please read carefully.
Phalen Leadership Academies (PLA) is an equal opportunity employer. PLA does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.
By completing this application you understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for PLA to hire me. If hired, I understand that either PLA or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of PLA has the authority to make any assurance to the contrary.
You attest by applying to this position that you have given PLA true and complete information on this application. No requested information has been concealed. I authorize PLA to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.
vd5GEtrys3</div>

Front Office Manager Bellingrath Middle School

Sukooon Wellness Pvt Ltd.

School AdministratorSchool of Enablers &ndash; Eden Garden Road Campus Location: Eden Garden Road, Faisalabad Job Type: Full-TimeJob OverviewSchool of Enablers is looking for a responsible and organized School Administrator for our Eden Garden Road Campus, Faisalabad. The ideal candidate will be responsible for managing daily administrative operations, coordinating with teachers and parents, and ensuring smooth functioning of the campus.Key Responsibilities<ul><li>Manage day-to-day administrative operations of the school campus</li><li>Coordinate with teachers, staff, and management</li><li>Handle student admissions and maintain records</li><li>Communicate with parents regarding school matters</li><li>Maintain attendance, documentation, and office files</li><li>Ensure discipline and smooth operations within the campus</li><li>Support management in implementing school policies</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Education, Management, or relevant field preferred)</li><li>2&ndash;4 years of administrative experience (school experience preferred)</li><li>Strong communication and organizational skills</li><li>Good command of MS Office</li><li>Ability to manage multiple tasks efficiently</li></ul>Job DetailsLocation: Eden Garden Road, Faisalabad Job Type: Full-Time Working Hours: As per school scheduleHow to ApplyInterested candidates can send their CV to: hr@sukooon.com or via whatsapp 0321 8886785Work Location: In person

School Administrator

Carroll County Schools

<div>
 
 School Secretary/Office Clerk
 
 
 
 
 Registration Responsibilities
 
 
 
 
 REPORTS TO:
 
 Principal
 
 
 
 JOB OBJECTIVES:
 
 (Purpose of the position):
 
 
 To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the administrative supervisor.
 
 
 
 ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives)
 
 
 
 
 Strategic Goal Area I Student Achievement
 
 
 
 <ul>
 <li>
 Obtain, gather, and organize pertinent data as needed, and put it into usable format to be shared with School Administration, Department Chairs, or other teams in the school.
 </li>
 <li>
 Assist administration and instructional staff in providing appropriate learning environment for student success.
 
 
 </li>
 </ul>
 
 Strategic Goal Area II Stakeholder Engagement and Loyalty
 
 
 
 <ul>
 <li>
 Perform any bookkeeping tasks associated with the position. Work with the bookkeeper to ensure tasks are completed in a timely manner.
 </li>
 <li>
 Maintain a schedule of appointments. Make arrangements for conferences with staff, parents, etc. and interviews with potential employees.
 </li>
 <li>
 Welcome visitors and arrange for their comfort. Screen unexpected callers in accordance with predetermined policy.
 </li>
 <li>
 Perform usual office routines. Usual office routines could consist of assisting with the switchboard, answering/directing phone calls within the office, greeting and directing visitors, sorting mail, and answering all necessary emails.
 
 
 </li>
 </ul>
 
 Strategic Goal Area III Efficient and Effective Operational Processes
 
 
 
 <ul>
 <li>
 Maintain a regular filing system, as well as, set of locked confidential files, and processes incoming correspondence or requests as related to these files in a timely manner.
 </li>
 <li>
 Place and receive telephone calls necessary to the position. Record messages and distribute messages in a timely manner.
 </li>
 <li>
 Order and maintain supplies as needed.
 </li>
 <li>
 Assign duties to and supervise the work of clerical office personnel.
 </li>
 <li>
 Type letters, reports, memos, etc. from rough drafts or corrected copy.
 </li>
 <li>
 Operate a computer system which includes but is not limited to Infinite Campus, Microsoft Office (Word, Excel, Power Point, etc.).
 </li>
 <li>
 Read incoming mail and sorts it to the department/person addressed in a timely manner.
 
 
 </li>
 </ul>
 
 Strategic Goal Area IV Continuous System and School Improvement
 
 
 
 <ul>
 <li>
 Attend job related trainings and workshops.
 </li>
 <li>
 Perform such other duties and tasks and assume such other responsibilities as may be assigned from time to time by administration.
 
 
 </li>
 </ul>
 
 Other Expectations
 
 
 
 <ul>
 <li>
 Adhere to the Code of Ethics for Educators in Georgia.
 </li>
 <li>
 Demonstrate prompt and regular attendance /timeliness.
 </li>
 <li>
 Complete assignments and requirements on time and in compliance with directions.
 </li>
 <li>
 Maintain accurate, complete, and appropriate records and file reports promptly.
 </li>
 <li>
 Maintain confidentiality of information and records for students and staff.
 
 
 </li>
 </ul>
 
 JOB STANDARDS
 
 (Minimum qualifications needed to perform essential job functions):
 
 
 <ul>
 <li>
 Technical College Certificate minimum
 </li>
 <li>
 Minimum 5 years in similar job
 
 
 </li>
 </ul>
 
 JOB LOCATION
 
 (Place(s) where work is performed):
 
 
 Individual school site
 
 
 
 EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)
 
 
 
 Telephone, Copier, Fax machine, Tape recorder, DVD/VCR, Shredder, Computer, Printer
 
 
 
 CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)
 
 
 
 Communication skills, typing/keyboarding, human relations skills, bookkeeping, organizational skills, time management, short hand, and dictation.
 
 
 
 NON-ESSENTIAL FUNCTIONS
 
 (Marginal tasks performed by incumbent of this position):
 
 
 Non-essential functions are considered the routine functions or ones that are specifically assigned by a principal or other administration for a particular task or assignment.
</div>

School Secretary/Media Clerk

ProDriven Global Brands

<div>About Us:

WHY PRODRIVEN GLOBAL BRANDS? BECAUSE WE ARE THE PROFESSIONAL&rsquo;S CHOICE! You will find our market leading products and brands on job sites all over the world.
Focusing on end users' needs and delivering exceptional customer experience drives our success. Our entire process&mdash;from research to engineering to manufacturing to commercialization&mdash;creates products that ensure ease of use, productivity, durability and safety for the end user. On jobsites across the world, ProDriven Global Brands are most preferred.
Presently this position requires on-site support 3 days a week totalling about 15-20 hours for collaboration, teamwork, and business needs. The status and minimum in-office requirements are subject to change based on evolving business needs.
Overview:
<div>
The Office Manager is responsible for overseeing the day‑to‑day operations of the West Middlesex office and providing administrative support to the Human Resources function. This role ensures a well‑organized, welcoming, and efficient office environment while also supporting HR operations and employee experience. The ideal candidate is highly organized, proactive, and comfortable interacting with employees, vendors, visitors, and building management. This role is a part-time position requiring on-site support 3 days a week totalling about 15-20 hours.</div>
Responsibilities:
<div>
Office Management</div><ul><li>
Serve as the primary point of contact for all office related needs, ensuring a collaborative and professional office environment.</li><li>
Maintain inventory of office supplies and equipment; order, restock, and track usage as needed.</li><li>
Partner with property management to address facility issues, maintenance needs, repairs, and general building inquiries.</li><li>
Coordinate with vendors (cleaning services, equipment repair, supplies, deliveries, etc.) to ensure high-quality service and timely resolution of issues.</li><li>
Collect, sort, and distribute incoming mail.</li><li>
Maintain a clean, organized, and welcoming office environment, including shared spaces and meeting rooms.</li><li>
Partner with the West Middlesex Events Committee to support and execute in‑office events, celebrations, and engagement activities.</li><li>
Coordinate logistics such as event setup, supplies, catering arrangements, and communication materials.</li><li>
Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.</li></ul><div>
Human Resources Support</div><ul><li>
Support digital file management, including scanning, uploading, and electronic filing to maintain accurate employee records.</li><li>
Assist with I‑9 documentation, ensuring timely collection, verification, and compliance with federal requirements.</li><li>
Assist with general HR tasks as needed.</li><li>
Performs other duties as assigned within the scope of responsibilities and requirements of the job</li><li>
Performs Essential Job Functions and Duties with or without reasonable accommodation</li></ul>
Qualifications:
<div>
Education, Licenses, and Certifications</div><ul><li>
HS/GED degree required</li></ul><div> 
Years of Experience and Knowledge</div><ul><li>
 1 ~ 3 years of general office administration, office management, or HR support experience required</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Intermediate level Microsoft Outlook, Word, PowerPoint skills</li><li>
Intermediate level Microsoft Excel skills</li><li>
Strong organizational and time‑management skills with the ability to manage multiple priorities.</li><li>
Excellent verbal and written communication skills.</li><li>
Customer‑service mindset with the ability to work effectively with employees, vendors, and visitors.</li><li>
Comfortable working independently and proactively identifying needs before they arise.</li><li>
Ability to maintain confidentiality and handle sensitive information with professionalism.</li></ul> 
<div></div>
EEO Statement:
<div>
ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.</div><div></div><div> 
#LI-Hybrid</div><div>
#LI-RR1</div></div>

Part-Time Office Manager

The Swift Foundation Islamabad

The Concept School &ndash; Fateh JangThe Concept Academy is looking for a responsible and motivated School Administrator / Front Desk Officer to manage daily administrative tasks and support school operations.Responsibilities:<ul><li>Handle parents&rsquo; calls and admission inquiries</li><li>Maintain student records and data entry</li><li>Manage fee challans and basic office documentation</li><li>Assist with WhatsApp and social media updates</li><li>Welcome and guide visitors and parents</li><li>Support school administration in daily tasks</li></ul>Requirements:<ul><li>Basic computer skills (MS Word / Excel)</li><li>Good communication and management skills</li><li>Responsible, punctual and well organized</li><li>Preference for candidates living near Fateh Jang</li></ul>Location: Fateh Jang Salary: 25,000-35,000 (based on skills)Immediate HiringInterested candidates can send their CV on WhatsApp 03188535557 &ldquo;Fresh candidates with good computer skills are also encouraged to apply.&rdquo;Job Types: Full-time, Part-time, Temporary, Contract, Internship, Fresher Contract length: 1 monthPay: Rs25,000.00 - Rs35,000.00 per monthExpected hours: 6 &ndash; 7 per weekWork Location: In person

Female School Administrator / Front Desk Officer

Sunmarke School

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the School Leadership team.
 
 
 
 
 
 
 
 
 This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
 
 <ul>
 <li>
 Devising and maintaining office systems, including data management and filing;
 </li>
 <li>
 Take notes at meetings or to provide general assistance during presentations.
 </li>
 <li>
 Screening telephone calls, enquirers and requests, and handling them when appropriate;
 </li>
 <li>
 Meeting and greeting visitors at all levels of Seniority;
 </li>
 <li>
 Organizing and maintaining diaries and making appointments.
 </li>
 <li>
 Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT;
 </li>
 <li>
 Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the schools' leadership team, ensuring accurate filing and distribution of meeting minutes.
 </li>
 <li>
 Identify, prepare, and compile necessary materials to ensure the SLT have the appropriate information for meetings, reports, presentations, and special projects.
 </li>
 <li>
 Responsible for organizing and maintaining the SLT&rsquo;s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
 </li>
 <li>
 Carrying out background research and presenting findings;
 </li>
 <li>
 Liaise with internal administration and marketing (various) departments to create and implement projects.
 </li>
 <li>
 Ensure necessary records are maintained that can readily provide current, accurate and accessible information
 </li>
 <li>
 Provide senior level administrative support to the directors through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
 </li>
 <li>
 Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues
 </li>
 <li>
 Provide coordination support to the Senior Management Team and academic staff
 </li>
 <li>
 Coordinate all logistics for Board meetings
 </li>
 <li>
 Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase requisition orders as needed.
 </li>
 <li>
 Own and improve existing processes that support the School Leadership team; and
 </li>
 <li>
 Support the SLT members with various ad-hoc projects and other administrative duties as needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Job specification:
 
 
 
 
 
 
 We will be excited to hear from you if you
 
 <ul>
 <li>
 Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.
 </li>
 <li>
 Experience in a school or an education sector in the UAE is preferred but not essential.
 </li>
 <li>
 An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
 </li>
 <li>
 Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
 </li>
 <li>
 Good technical understanding and should be able to grasp, understand &amp; use various software &amp; tools
 </li>
 <li>
 Ability to work effectively in a cross-functional team environment.
 </li>
 <li>
 Ability to manage and prioritize multiple projects and tasks simultaneously.
 </li>
 <li>
 Experience in writing business correspondence
 </li>
 <li>
 Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
 </li>
 <li>
 Ability to take initiative to manage workflow and priorities
 </li>
 <li>
 Excellent organizational skills and multi-tasking ability
 </li>
 <li>
 Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
 </li>
 <li>
 Sound judgment and ability to maintain confidentiality.
 </li>
 </ul>
 
 
 
 
 Interested candidates can apply on our website http://fortes.co/Careers
 
</div>

Executive Assistant and Administrative Officer - Sunmarke School

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