school secretary

Montgomery County Public Schools

<div>
 <strong>
  Summary Description
  <br/>
  <br/>
 </strong>
 Under general supervision, performs general office work in a school. The work of the class consists of varied general office duties involving skilled operation of office equipment, standard office procedures and responsible contacts with students, parents and others. Workers maintain and report attendance, type reports, answer phones and take messages, photocopy and assemble materials, and maintain files. The work requires prior office clerical experience and the ability to acquire word processing skills. Fully experienced workers use initiative and independent judgment to follow through on matters to see that assigned tasks and activities are completed. Physical Demands: Designated positions may require the sustained operation of keyboard devices. Special Requirements:
 <br/>
 <br/>
 <strong>
  Job Specific Information
  <br/>
  <br/>
 </strong>
 The wage range for this position is between $23.61 and $33.25 per hour, based on years of service. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view Attendance Secretary Hours: 8:00-4:30pm. 10 month position. Clerical hours available after July, 1, 2026
 <br/>
 <br/>
 <strong>
  Job
  <br/>
  <br/>
 </strong>
 Clerical/Secretarial
 <br/>
 <br/>
 <strong>
  Job Grade
  <br/>
  <br/>
 </strong>
 12
 <br/>
 <br/>
 <strong>
  Organization
  <br/>
  <br/>
 </strong>
 Westbrook Elementary School
 <br/>
 <br/>
 <strong>
  Primary Location
  <br/>
  <br/>
 </strong>
 Bethesda
 <br/>
 <br/>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 Full-time
 <br/>
 <br/>
 <strong>
  Working Months
  <br/>
  <br/>
 </strong>
 10
 <br/>
 <br/>
 <strong>
  Shift
  <br/>
  <br/>
 </strong>
 Day Job
 <br/>
 <br/>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Jun 10, 2026, 11:43:15 PM
 <br/>
 <br/>
 <strong>
  Knowledge Skills Abilities
  <br/>
  <br/>
 </strong>
 Working knowledge of business English, spelling, and arithmetic. Working knowledge of modern office practices and procedures. Ability to make minor decisions in accordance with established policies and procedures and to apply these to work problems. Ability to maintain clerical records and prepare routine reports from such records. Ability to maintain good relationships with the general public. Ability to communicate effectively with staff, parents, students, members of the community and others. Skill in the operation of a typewriter, and of a computer terminal to perform word-processing or data system tasks. Excellent human relations skills. Computer skills including word processing and database required, and experience with existing MCPS databases including: OASIS, OSS, SIMS, etc.. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
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 <br/>
 <strong>
  Education Training Experience
  <br/>
  <br/>
 </strong>
 High School or GED diploma required. One year experience in performing responsible clerical and secretarial work in a busy office environment. Other combinations of education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None
</div>


Immediate: School Secretary I (Attendance Secretary), Westbrook ES, 8hrs/10mos, (Ad closes 6/19//26)

GERVAIS SD 1

<div>
 <strong>
  Position
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Athletics Secretary (.5 FTE) &amp; High and Middle School Library Assistant (.5 FTE)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Terms Of Employment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   8 hours per day
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Salary
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Athletic Secretary-$17.23 - $23.24 per hour depending upon experience and negotiated wage scale
  </li>
  <li>
   Library Assistant -$17.66 &ndash; $23.33 per hour depending upon experience and negotiated wage scale
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Starting Date
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   August 2026
  </li>
  <li>
   Position is a 206-day calendar (August-June)
  </li>
  <li>
   Position is 188 days for Library Assistant
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Performance Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   See Job Description in Application
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluency in English reading, writing, and speaking skills (for Instructional Assistants in English Language Learners classrooms).
  </li>
  <li>
   Computer entry
  </li>
  <li>
   Ability to operate standard office machines, including computer, calculator, copy machine, and
  </li>
  <li>
   Ability to comply with established policies or procedures necessary to complete job functions, with limited supervision.
  </li>
  <li>
   Exercise diplomacy and tact when dealing with staff and maintain a high level of
  </li>
  <li>
   Respect confidential
  </li>
  <li>
   Evidence of good leadership and citizenship
  </li>
  <li>
   An interest in
  </li>
  <li>
   Ability to communicate well with adults and
  </li>
  <li>
   Prior job-related experience recommended but not
  </li>
  <li>
   Have a First Aid card, as requested by supervisor; and
  </li>
  <li>
   Such alternatives to the above qualifications, as the Board may find appropriate and
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual Spanish/English
  </li>
  <li>
   Prior job-related experience.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Visit the Gervais website at k12.or.us. Click on &ldquo;Employment&rdquo; at the bottom of the page under &ldquo;Quick Links&rdquo;, select the &ldquo;TalentEd District Employment Application&rdquo; tab, or use the hyperlink below.
  </li>
  <ul>
   <li>
    Submit your Powered by TalentEd electronic application with the following additional
   </li>
   <ul>
    <li>
     A letter of interest addressing your strengths relative to the
    </li>
    <li>
     A current professional
    </li>
    <li>
     3 current letters of reference.
     <br/>
    </li>
   </ul>
  </ul>
 </ul>
 <em>
  This institution is an equal opportunity provider.
 </em>
 <em>
  Esta instituci&oacute;n ofrece igualdad de oportunidades
  <br/>
  <br/>
 </em>
 <strong>
  Application Deadline
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Applications will be accepted until June 12, 2026, or until filled at the District
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Hiring Timelines
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Advertise opening: 05/29/2026
  </li>
  <li>
   Applications due: 06/12/2026 or until filled
  </li>
  <li>
   Applications screened: 06/15/2026
  </li>
  <li>
   Interviews: 06/16/2026 &ndash; 06/18/2026
  </li>
  <li>
   Board Approval: 07/16/2026
  </li>
  <li>
   Position to be offered: 06/22/2026, conditional upon board approval
  </li>
 </ul>
</div>


High School Athletics Secretary & High and Middle School Library Asst.

Detroit Lakes Public Schools

<div></div><div><ul><div><div>JobID: 2492</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Elementary School Secretary<br>
</div><div><b>
Date Posted:</b><br>
 6/15/2026<br>
</div><div><b>
Location:</b><br>
 Roosevelt Elementary School<br>
</div><div><b>
Date Available:</b><br>
 08/03/2026<br>
</div><div><b>
Closing Date:
</b><br>
 Open until filled</div><div></div><div><b><br>
Administrative Assistant II (Roosevelt Elementary)</b><br>
<b>Schedule:</b> Monday - Friday 40 hrs/wk (10 months)<br>
<b>Wage: </b>$19.13 per hour</div><div><div><div><br>
I. JOB SUMMARY</div></div><br>
<div><div>
Provide in-depth secretarial/clerical support to the principal and staff of the elementary school. Major emphasis is placed on the organization and coordination of the internal clerical office functions of the school including major responsibility for the student information system</div></div><br>
<div><div>
II. POSITION RESPONSIBILITIES</div></div><div><div><div><b><br>
Responsibilities and tasks include:</b></div><ul><li>
Provide secretarial/clerical support to the principal and school staff in the form of typing, filing, scheduling, duplication of materials, answering phones.</li><li>
Greet visitors and answer questions/concerns for the school to include functioning as a liaison between the principal and teachers, other management staff, students, parents and the general public.</li><li>
Provide community resource information.</li><li>
Maintain student records, all information required on cum files and on-line information system.</li><li>
Enroll and withdraw students; record attendance; request records for new students, update class lists</li><li>
Monthly enrollment reports to district administration</li><li>
Organize and prepare scheduling and materials for distribution for parent/teacher conferences.</li><li>
Design occasional flyers advertising special school events</li><li>
Design and develop the school's yearbook</li><li>
Maintain a high level of organization of general files for easy, accessible access.</li><li>
Assist in directing substitute teachers to appropriate classrooms, provide class schedule, collect end-of-day reports.</li><li>
Assist in maintaining record of staff absences including processing of required personnel forms.</li><li>
Assist in processing forms for staff absences; prepares staff time sheets for processing by payroll, Frontline, Skyward &amp; SmartER</li><li>
Compile information from principals and send employee evaluations to human resources.</li><li>
Any other duties assigned by the Principal</li></ul><div><b>
Other functions of the job include but are not limited to the following:</b></div><ul><li>
Assist in the health office when necessary</li><li>
Maintain office records and files</li><li>
Performs other general duties as needed or assigned to ensure smooth operation of the department</li><li>
Work in collaboration with the building administrative assistant and building principal to roll-out and support large initiatives.</li><li>
Superb communication and technology skills are highly important to the success of this position</li><li>
Flexibility for event setup, errands, ect.</li></ul></div></div><br>
<div><div>
III. CRITICAL SKILLS/EXPERTISE</div></div><br>
<div><div><b>
Physical Involvement:</b><br>
General office working conditions, primarily sitting, using close vision and talking; frequently using keyboard to input information into computer, reaching with arms and hands; occasionally presenting information to small groups and lifting up to 20 pounds.<br>
<br>
Mental Involvement:<br>
Working Conditions:<br>
Supervision:<br>
</div></div><br>
<div><div>
IV. MINIMUM QUALIFICATIONS</div></div><div><div><div><b><br>
Minimum qualifications include:</b></div><ul><li>
High school diploma or equivalent</li><li>
Extensive secretarial/clerical and computer skills including: Google Suite, Publisher, Mail Merge, Word, Access, online platforms (Sign Up Genius)</li><li>
Extensive skills in developing and maintaining record system</li><li>
Knowledge of district policies as they affect the general operation of the building</li><li>
Ability to maintain confidentiality of the materials and information disseminated daily</li><li>
Human relation strengths including helping, serving, and exchanging information</li><li>
Strong communication skills; oral and written</li><li>
Understanding of the school culture and environment, and a commitment to carrying out the vision and mission of the district</li></ul></div></div></div><div></div><div><div><div><b><br>
Mail</b></div><div><b><br>
Fax</b></div><div><b><br>
Email</b></div></div><div><div><div><b><br>
Human Resources</b></div><div><b>
Detroit Lakes Public Schools</b></div><div><b>
702 Lake Avenue</b></div><div><b>
Detroit Lakes, MN 56501</b></div></div><div><div><b><br>
Attn: Human Resources</b></div><div><b>
218-847-9273</b></div></div><div><b>
 recruiting@detlakes.k12.mn.us</b></div></div></div></div></ul></div><p></p>

Administrative Assistant II - Roosevelt Elementary

Perry County School District #32

<p>Perry County School District No. 32 is seeking a Secretary for the Elementary Office for the 2026-2027 school year.</p><p><b>JOB DESCRIPTION</b></p><p>Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective school office serving the building assistant principal as a representative of the school, and often serves as a liaison among students, teachers, administrators and parents; so that a safe learning and effective instructional environment is provided to ensure that all students meet their learning goals.</p><p><b>SALARY RANGE</b></p><p>Starting at $15.35 per hour</p><ul><li>New employees receive credit for previous FULL years of verified experience in appropriate experience related to the area in which they will work.</li><li>Current District 32 .</li></ul><p><b>WORK SCHEDULE</b></p><p>This position works 8 hours per day, year round.</p><p><b>BENEFITS</b></p><p>Employees at Perry County School District 32 receive the following benefits:</p><ul><li>The district pays up to $650.00 per month for the employee&rsquo;s medical insurance, which begins on the first day of the month following the official employment date. Vision, dental, and life insurance are optional and at employee expense.</li><li>District-paid $10,000.00 life insurance policy.</li><li>Paid leave: 12 sick days and unused sick leave will be cumulative to 180 days, with a maximum carryover of 168 days; 2 personal days that do not carryover, but are added to the annual sick leave and then qualify for accumulation. Vacation days according to vacation schedule.</li><li>Excellent retirement package, with District-matched 6.86% contribution to PEERS.</li></ul><p>Contact: Craig Hayden, Asst. Superintendent, Perry County School District No. 32, Perryville, MO 63775; (573)547-7500 X 1328. <i><b>To be considered for a position, you MUST connect to our website at http://www.pcsd32.com, from the Menu click on the link to &quot;Job Opportunities&quot;, next click on desired position &quot;Classified&quot;. </b></i>You will then be transferred to the online application site. We only accept applications on our website (Perry County School District No. 32).</p><p>Job Type: Full-time</p><p>Pay: From $15.35 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Secretary II

Lake Washington School District

<div></div><div><ul><div><div>JobID: 9757</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Office &amp; Clerical Support Staff/School Office Professional<br>
</div><div><b>
Date Posted:</b><br>
 6/12/2026<br>
</div><div><b>
Location:</b><br>
 International Community School</div><div><b><br>
Description:</b><br>
190 day working calendar<br>
Hours Per Day: 5.0<br>
Location: International Community School (located within the Juanita Learning Community)<br>
Shift: TBD at this time. Shift subject to change.<br>
<br>
<b>Hourly Rate</b>: $31.62 (SC8LWESP25-26.pdf) position is eligible for membership in the Lake Washington Education Support Professionals.<br>
<br>
<b>Job Summary:</b><br>
All general administrative support positions are expected to perform common office procedures such as answering phones; providing information and customer service to students, employees and/or the community; word processing or data entry; and maintaining records while maintaining confidentiality. Although certain recurring tasks or responsibilities may be assigned to certain individuals within an office with multiple support positions, all employees in these positions are expected to contribute to keeping the office functioning effectively and efficiently.<br>
<br>
WORKING ENVIRONMENT Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations, generally hazard free environment, and in a clean atmosphere. The usual and customary methods of performing the functions of this job require the following physical demands:</div><ul><li>
Frequent reaching, handling, fingering and/or feeling.</li><li>
Occasional lifting, carrying, pushing and/or pulling.</li><li>
Seldom climbing and balancing.</li><li>
Seldom stooping, kneeling, crouching and/or crawling.</li></ul><div>
ESSENTIAL FUNCTIONS</div><ul><li>
Greet the public, students and staff and provide information.</li><li>
Utilize telecommunication systems to respond to others or direct to the appropriate person.</li><li>
Reconcile cash.</li><li>
Process online and in-person payments and reimbursements.</li><li>
Manage ASB and other student accounts.</li><li>
Manage processes and procedures related to ASB and other school activities, ensuring proper communications to parents, students, staff and the public.</li><li>
Support ASB advisors, administrators, and students.</li><li>
Distribute mail, keys and messages.</li><li>
Maintain files, calendars and student records.</li><li>
Respond to emergency calls.</li><li>
Monitor assigned activities and/or programs to ensure compliance with financial, legal and/or administrative requirements.</li><li>
Oversee student workers and volunteers, providing necessary instructions</li><li>
Model appropriate behavior for staff and students.</li><li>
Follow LWSD policies, procedures and protocols.</li><li>
Support the health room if the health room secretary is unavailable. The school secretary will receive health room training and delegation of medication by the school nurse.</li><li>
Other duties as assigned.</li></ul><div><br>
Per LWESP CBA Section 8.2: Thirty-minute lunch available on request.<br>
<br>
<b>EDUCATION AND EXPERIENCE:</b></div><ul><li>
High school diploma or equivalent required</li><li>
Two years job related education and/or experience.</li><li>
Health care experience or interest preferred</li></ul><div><b><br>
APPLICATION PROCEDURE:</b><br>
External and Internal Applicants: To apply to this posting, all applicants must submit an online application https://www.applitrack.com/lakewashington/onlineapp/default.aspx<br>
<br>
FINALISTS WILL BE CONTACTED FOR AN INTERVIEW<br>
<br>
Please review LWSD Human Resources Employment Policies, which includes our non-discrimination policy. We are not able to sponsor employment at this time.<br>
<br>
Lake Washington School District is committed to building an inclusive, equitable, and welcoming environment for all students and staff. We welcome candidates from all backgrounds and life experiences who share our commitment to educational excellence and equity. We especially encourage applications from individuals who have been historically underrepresented in education.<br>
<br>
<i>LAKE WASHINGTON SCHOOL DISTRICT IS A SMOKE-FREE WORKPLACE.</i></div></div></ul></div><p></p>

School Office Professional/ASB Secretary at the International Community School

Hillsborough County Public Schools

<div><div>Summary:
<br>
The Secretary 1 is responsible for general correspondence, answering phones, filing, typing, greeting parents and students, and performing other clerical duties as needed.
<br>
DISTRICT EXPECTATIONS: All district employees must:
<br>
<br>
<ul><li>Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.
</li></ul><br>
<ul><li>Support the district&rsquo;s vision, mission, goals, and Strategic Plan.
</li></ul><br>
<ul><li>Engage in civility, respect, and professionalism.
</li></ul><br>
<ul><li>Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.
</li></ul></div><div>Responsibilities:
<br>
<ul><li>Prepares routine correspondence, memoranda, reports, records, orders, and other office documents from rough drafts, transcribing machines, notes, and specific oral instructions into finished copy.
</li></ul><br>
<ul><li>Sorts and files materials, numerically, alphabetically, or by predetermined categories; withdraws material from files upon request and maintains appropriate records of material removed.
</li></ul><br>
<ul><li>Operates various general office machines, such as adding machines, calculators, copy machines, collators, decollators, call directories, or other telephone-related devices. Performs basic operations on computers.
</li></ul><br>
<ul><li>Prepares reports involving clerical or tabular information, including performing simple calculations.
</li></ul><br>
<ul><li>Performs public contact duties.
</li></ul><br>
<ul><li>Provides general supervision of the school clinic.
</li></ul><br>
<ul><li>Monitors student behavior in the clerk's work area as well as in the hallways as directed.
</li></ul><br>
<ul><li>Monitors the sign-in and sign-out process if so directed.
</li></ul><br>
<ul><li>Serves as back-up for various office personnel.
</li></ul><br>
<ul><li>Orders, receives, and distributes supplies.
</li></ul><br>
<ul><li>Registers students for enrollment as directed.
</li></ul><br>
<ul><li>Provides assistance to parents, students, staff, and visitors who enter office.
</li></ul><br>
<ul><li>Prepares student expulsion packets.
</li></ul><br>
<ul><li>Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
</li></ul><br>
<ul><li>Performs any other duties as assigned.
</li></ul><br>
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.
</div><p>Other information:
<br>
Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.
<br>
<br>
Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.
<br>
<br>
Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
<br>
<br>
Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
<br>
<br>
Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.
<br>
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.
<br>
<br>
The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.<br>
</p><p></p><p>-
</p><p>All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted <b><i>before </i></b>this deadline.
</p><p>Please <b><i>carefully </i></b>read all emails received to determine the status of your application submission.
</p><p></p><p><b>Not Currently an Employee of our district?
</b></p><ul><li>If you are seeking employment with Hillsborough County Public Schools.
</li></ul><p><b>Are you a current employee of Hillsborough County Public Schools?
</b></p><ul><li>Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space).
</li></ul><p>All current employees seeking transfer or promotion must apply through the Opportunities Link in Infor.
</p><p>Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.
</p><p></p><p>Please review the skills/competencies listed on your employee profile to determine your eligibility.
</p><p>Please review the job description for each job BEFORE applying. Each job description contains the required qualifications needed for the position.
</p><p>Job description search: https://www2.sdhc.k12.fl.us/jobdescrs
</p><p>If you need to update your skills/competencies, please contact Application Services at 813-840-7181.
</p><p></p><p>You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.
</p><p>(Skill/competency updates are not necessary for employees seeking a lateral transfer [same job at a different location])
</p><p>Salary Schedules
</p><p>Our district salary schedules are available at: https://www.hillsboroughschools.org/page/welcome-to-hcps-employment
</p><h2 class="jobSectionHeader"><p><b>-
</b></p><p><b>HCPS Hiring Guidelines for Applicants with Criminal Disclosures
</b></p><p><b>Click </b><b>HERE </b><b>to view information regarding Background Screening Clearinghouse Education and Awareness (AHCA)</b></p></h2></div><p></p>

Secretary 1

Newton Public Schools

<div><h1 class="jobSectionHeader">JOB DESCRIPTION<br>
</h1><p></p><div><div><div><div><p><b>Department:<br>
</b></p></div><div><p>Principal&rsquo;s Office &ndash; Elementary School<br>
</p></div></div><br>
<div><div><p><b>Job Title:<br>
</b></p></div><div><p>Executive Assistant &ndash; Elementary School<br>
</p></div><div><p><b>FLSA Status:
</b></p><p><b>(Exempt/Non-exempt)<br>
</b></p></div><div><p>Exempt; NESA Grade 4a 221 days<br>
</p></div></div><br>
<div><div><p><b>Reports to:<br>
</b></p></div><div><p>Elementary School Principal<br>
</p></div></div><br>
</div><div><div><div><p><i>In compliance with state and federal laws, Newton Public Schools is committed to equity, anti-racism, and a nondiscrimination policy for students, employees, and prospective applicants. All educational and employment determinations are based on an individual&rsquo;s qualifications and achievements without regard to race, color, religion, sex, sexual orientation, age, pregnancy, gender identity, genetic information, national origin, ancestry, homelessness, physical or mental disability, veteran status, or any other basis prohibited by state and/or federal statute.<br>
</i></p></div></div><br>
<div><div><h2 class="jobSectionHeader"><b>Summary:<br>
</b></h2></div></div><br>
<div><div><p>The purpose of this position is to assist the Elementary School Principal in the daily operations of the school. Performs a wide variety of complex secretarial and administrative duties under the broad supervision of the Principal. Work requires initiative and independent judgment in applying prescribed policies, procedures, and methods. Performs all other related work as required.<br>
</p></div></div><br>
<div><div><h2 class="jobSectionHeader"><b>Qualifications:<br>
</b></h2></div></div><br>
<div><div><p><i>(The essential functions or duties listed below and on attachments are intended only as illustrations of the various types of work that may be performed. The o </i><i>mission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)<br>
</i></p><br>
<p>Required Qualifications <b>:<br>
</b></p><br>
<p>Education, Training, and Experience:
</p>High school education plus two years of college education and at least two years of office experience or any equivalent combination of education, training, and experience.<br>
<ul><li>
</li></ul><p></p><p>Knowledge, Ability, and Skill:
</p><ul><li><i>Knowledge: </i>Thorough knowledge of office procedures, practices, and terminology. Knowledge of policies and procedures of the school department and the city departments. Thorough understanding of educational systems. Working knowledge of laws and policies relevant to the school&rsquo;s work. Familiarity with accounting principles and procedures. Knowledge of the operation of computer software applications.<br>
</li></ul><br>
<ul><li><i>Ability: </i>Ability to deal effectively and tactfully with staff, students, and the public. Ability to compose correspondence. Ability to recognize and resolve problems with minimal administrative intervention. Ability to interpret and implement instructions provided in oral and written form. Ability to prioritize and complete multiple tasks at one time with frequent interruptions. Accuracy and attention to detail. Analytical ability. Must be able to operate a personal computer and display intermediate to advanced skills when using software programs for word processing, database, spreadsheet, and other software as required by the position. Ability to work collaboratively in a team environment. Ability to diffuse difficult situations to enable effective problem-solving.<br>
</li></ul><br>
<ul><li><i>Skill: </i>Expertise and skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Excellent customer service and interpersonal skills. Excellent written and oral communication skills. Strong organizational skills. Skill in all of the above-listed tools and equipment.<br>
</li></ul></div></div><br>
<div><div><h2 class="jobSectionHeader"><b>Essential Job Duties and Responsibilities (Not Limited To):<br>
</b></h2></div></div><br>
<div><div><br>
<ul><li>Serves as Confidential Executive Secretary to the Principal.
</li><li>The Elementary Executive Assistant is regularly responsible for covering the office when the Principal is absent or at meetings outside the school; he/she handles all office requests, both routine and complex, in the Principal's absence.
</li><li>Manages the Principal&rsquo;s schedule, correspondence, and arranges for meetings. Provides customer service by answering questions both in person or by telephone; provides information relative to school system policies and procedures; refers individuals to appropriate source as required. Responds tactfully to citizens' complaints and to the needs of faculty and staff.
</li><li>Performs all general clerical duties, including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail, etc. Maintains records and files. Drafts correspondence. Produces a variety of informational mailings to parents/guardians, end-of-year class lists, opening day packets, progress reports, report cards, and other correspondence.
</li><li>Oversee the development and accurate completion of various reports.
</li><li>Oversees personnel issues for staff of between 50 and 100 employees. Prepares hiring requisitions for new personnel and processes changes in assignments, payroll, and attendance. Handles confidential staff problems or student issues discreetly and professionally. Create and maintain various personnel files and reports.
</li><li>Serves on the School Crisis Committee.
</li><li>Oversees the successful completion of assignments in the office. Maintains attendance records and provides coverage as needed. Manages the workflow and may assign or reassign support staff as needed to cover for absent employees, handle emergencies, or address workflow variations.
</li><li>Develops new systems to enhance office/school effectiveness and efficiency.
</li><li>Research policies, guidelines, historical and current data and information, and laws relevant to the school&rsquo;s work.
</li><li>Prepares and communicates appropriate information, reports, and forms to other schools, the appropriate offices at the Ed Center, City Hall, and Social Service Agencies.
 </li><li>Provides support to the management of the entire school community, including staffing, budget, finance, and support services.
</li><li>Participates in arranging and scheduling major elementary school events and projects, such as arranging for the Creative Arts Program, Understanding Our Differences, Newton Community School classes, 5th-grade graduation, and other important school events.
</li><li>Alerts the Principal to attendance problems. Troubleshoots to prevent discord among staff members and actively promotes harmony. May assign daily responsibilities to ISS/Building Substitutes and teaching assistants. May provide coverage in classrooms, if needed.
</li><li>Acts as point person for communications between the school and Central Office and/or other governmental agencies.
</li><li>May maintain the Special Education Calendar, arrange reports and parent notifications for IEP meetings.
</li><li>Responsible for registrations of all incoming students, including the incoming kindergarten class. Assists in organizing kindergarten screening, including initial contacts with parents, verification of all materials, appointments, etc.
</li><li>Manages the Students Activity Account, Social Fund Account, and Library Account; prepares and makes deposits; pays bills; maintains the checkbook; balances bank statements; and maintains communication with the Ed Center and City Hall to ensure smooth coordination of operations.
</li><li>Maintains school budget and prepares reports for Principal review, prepares and executes purchase orders, prepares transfer of fund requests, receives goods, authorizes payment of invoices, and handles vendor or accounting problems with appropriate departments.
</li><li>As needed, assists with planning student field trips, making bus arrangements, and collecting and depositing fees.
</li><li>Assists the school nurse if needed.
</li><li>Assists with the preparation, distribution, and return of MCAS materials to DOE and in making all corrections to the MCAS Excel Inventory for DOE.
</li><li>Works in conjunction with PTO in providing information and support as needed for various projects and activities.
</li><li>Processes CORI applications.
</li><li>May interface with Food Service Personnel.
</li><li>May provide support to the custodian by assisting with coordinating duties, if needed.
</li><li>May work with the Inclusion Facilitator to ensure staffing of the most at-risk students.
</li><li>May occasionally be required to attend night meetings. May attend workshops, meetings or training sessions.
</li><li>Performs similar or related work as required.
</li><li>Consistent, reliable, and punctual attendance is essential for supervision and instruction of the students
</li>Responsible for implementing &ldquo;other job-related duties&rdquo; as needed<br>
<li>
</li></ul></div></div><br>
<div><div><h2 class="jobSectionHeader"><b>Work Environment &amp; Physical Requirements </b><b>:<br>
</b></h2></div></div><br>
<div><div><br>
<p>Work Environment :
</p><ul><li>Work is performed in an office environment. The majority of work is performed in a moderately noisy work environment, with frequent interruptions.
</li><li>Operates computer, printer, telephone, copier, facsimile machine, and all other standard office equipment.
</li><li>Makes frequent contact with school department staff, with the public, students, parents, city and state officials, vendors, consultants, and outside agencies and organizations. Contacts require a high degree of tact and confidentiality.
</li><li>Employee has access to highly sensitive and confidential information pertaining to staff, parents, and students.
</li><li>Errors could result in delay or loss of service, monetary loss, possible injury to others, damage to buildings and/or equipment, and possible legal ramifications.
</li></ul><p>Physical Requirements :
</p>The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; regularly required to walk, must be able to handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 15 pounds. Vision and hearing are at or corrected to normal ranges. This position requires the ability to operate a keyboard and a calculator efficiently.<br>
<ul><li>
</li></ul><p></p><p>(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)<br>
</p></div></div><br>
</div></div><p></p><p><b>Date Updated: 5/2014</b></p></div>

Office Executive Assistant - Elementary School

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