school secretary

MSAD 15

<div></div><div><ul><div><div>JobID: 269</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Dunn School</div><div><b><br>
MSAD15</b><br>
<b>*Anticipated* Lead Secretary</b><br>
<b>Gray-New Gloucester ~ Dunn School</b><br>
<br>
MSAD 15 is anticipating seeking a dynamic candidate to fill the Lead Secretary position at the Burchard A. Dunn School.<br>
This full-time, year-round position acts as the primary administrative support and office manager, coordinating daily operations, managing student records, and handling communication between staff, parents, and administration.<br>
The successful candidate will work closely with administration, must be flexible, communicate in a clear and friendly manner with all stake holders, and have the ability to multitask in a faced paced environment.<br>
Essential skills for this position include, but are not limited to, strong organizational skills, strong written and verbal communication, and a strong command of technology and technology based education platforms.<br>
School secretary experience preferred.<br>
<br>
If you feel you are the right person for the job please apply at https://msad15.org/employment/ .<br>
Applicants must hold a current State of Maine Department of Education Criminal History Record Check prior to employment.<br>
EOE</div></div></ul></div><p></p>

Anticipated* Lead Secretary

Frederick County Public Schools

<div></div><div><ul><div><div>JobID: 17751</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary - 12-Months<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Tuscarora High School<br>
</div><div><b>
Date Available:</b><br>
 06/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 04/21/2026<br>
</div>
 <b>Work Year Calendar and Hours</b><br>
<ul><li>12-month position (244 days / year), 7 hours per day</li>
<li>Daily Work Hours: <b>TBD</b></li>
</ul>
<br>
<i>For more information about employee benefits please go to: </i><i>www.fcps.org/benefits</i><br>
<br>
<b>Salary</b><br>
<ul><li>Support Salary Scale Grade S10: <b>$26.80 per hour; starting</b></li>
</ul>
<br>
<i>Under the Fair Labor and Standards Act this position is </i><b><i>non-exempt</i></b><i> from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. </i>P<i>lease see linked salary scale for the full range.</i><br>
<br>
<b>Role</b><br>
<br>
Under the direction of the Principal, this position manages the main office of a school and renders administrative assistance to the principal and other members of the school staff. This position requires a high level of secretarial skill and experience.<br>
<br>
<b>Essential Functions</b><br>
<br>
Reporting directly to the Principal, the Administrative Secretary performs the following duties:<br>
<ul><li>Uses experience and judgment to resolve problems and prioritize work on behalf of the school.</li>
<li>Maintains proficiency in the use of technology to meet administrative needs.</li>
<li>Maintains consistent and reliable attendance.</li>
<li>Manages an office under the direction of an Administrator; trains and supervises staff.</li>
<li>Maintains financial records/reports, payroll records, school funds, and student activity funds.</li>
<li>Composes routine correspondence.</li>
<li>Orders and receives supplies and checks invoices.</li>
<li>Prepares, types, and proofreads letters, memos, reports and presentations, observations and evaluations.</li>
<li>Effectively uses the automated purchasing system, student information system, and substitute calling system.</li>
<li>Maintains filing systems, attendance reports, logs, and trip records.</li>
<li>Answers telephone, takes messages, greets visitors, makes appointments, and gives information.</li>
<li>Distributes mail and supplies.</li>
<li>Prepares materials for meetings, conferences, and workshops.</li>
<li>Operates various office machines and trains others.</li>
<li>Assists in scheduling use of facilities.</li>
<li>Maintains property accountability.</li>
<li>Assists with student registration.</li>
<li>Assists with procuring substitutes.</li>
</ul>
<br>
<b>Performs other duties as assigned by the Principal.</b><br>
<br>
<b>Required Qualifications</b><br>
<ul><li>High school diploma or equivalent (G.E.D.).</li>
<li>Five (5) years of secretarial experience.</li>
<li>Demonstrated proficiency in the use of office technology to meet administrative needs.</li>
<li>Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.</li>
<li>Demonstrated ability to maintain confidentiality.</li>
<li>Demonstrated ability to communicate clearly and concisely in oral and written form.</li>
<li>Demonstrated ability to work under pressure and maintain flexibility.</li>
<li>Demonstrated strong human relations skills.</li>
<li>Demonstrated proficiency in business math.</li>
<li>Capable of performing the essential functions of the position with or without reasonable accommodations.</li>
<li>Regular and predictable attendance.</li>
</ul>
<br>
<b>Preferred Qualifications</b><br>
<ul><li>Working knowledge of the general organization and functions of the major units of FCPS.</li>
<li>Demonstrated net keyboard rate of 55 words per minute, demonstrated proofreading proficiency, and creation of a table in a word processing program.</li>
<li>Demonstrated ability to prepare bank deposits, and post debits and credits to the financial records.</li>
<li>Demonstrated ability to manage the office, train, and supervise staff.</li>
<li>Demonstrated ability to anticipate work demands and to be pro-active.</li>
<li>Demonstrated evidence of continuous professional growth.</li>
<li>Demonstrated strong human relations skills, with adults and students, which have created a positive and inviting work environment.</li>
<li>Demonstrated ability to work independently with a minimum of supervision.</li>
<li>Familiarity with the FCPS policies, goals and programs.</li>
</ul>
<br>
<b>FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER</b><br>
<br>
<b>THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT&rsquo;S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.</b></div></ul></div><p></p>

Administrative Secretary, School

Sauquoit Valley CSD

<p>Sauquoit Valley Central School District is in search of a Confidential Secretary to the Superintendent. This position performs highly responsible and confidential administrative support work for the Superintendent, including independently managing complex clerical operations, coordinating office activities, and handling sensitive matters with discretion and professionalism. The role requires sound judgment in interpreting policies and procedures and maintaining effective relationships with staff, families, and the public. The successful candidate must possess strong organizational, communication, and office management skills, along with the ability to independently handle administrative details, prepare correspondence and memoranda, and maintain a high level of accuracy, initiative, tact, and confidentiality. The candidate will also be expected to possess, or obtain within a reasonable period of time, certification as a Notary Public. Please apply via Indeed or OLAS.</p><p>Pay: $50,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Confidential Secretary to Superintendent

Evansville Vanderburgh School Corporation

<div></div><div><ul><div><div>JobID: 1725</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretary and Office Support/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 5/7/2026<br>
</div><div><b>
Location:</b><br>
 Evans K6<br>
</div><div><b>
Date Available:</b><br>
 07/27/2026<br>
</div><div><b>
Closing Date:
</b><br>
 05/13/2026</div><div><br>
Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation!</div><div><br>
Why Choose EVSC?</div><ul><li><b>
Impact Lives Daily</b>: Every day, you'll have the opportunity to inspire, guide, and empower the next generation. Your work will ripple through time, shaping not just individual lives but entire communities.</li><li><b>
Innovate and Grow</b>: We're not just teaching  we're reinventing education for the 21st century. Bring your fresh ideas and watch them come to life in our progressive learning environments.</li><li><b>
Stability Meets Flexibility</b>: Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom.</li><li><b>
Comprehensive Benefits</b>: Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off.</li><li><b>
Supportive Community</b>: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks.</li><li><b>
Cutting-Edge Resources</b>: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students.</li></ul><div>
Join us in our mission to educate, inspire, and empower. Together, we can build a brighter future  one student at a time. We are Better Together!</div><div>
Apply now and take the first step towards a rewarding career that truly matters!</div><div><div><div><b><br>
Position Details:</b></div><div> This position works 196 days per year. It is scheduled 5 days per week at 8 hours per day. During the school year, the position follows the approved calendar for holidays and work days. The position comes with treasurer responsibilities with a $1,751 annual stipend. <b>This position will start in the 2026-27 school year.</b></div></div><br>
<div><div><b>
Salary:</b></div><div><div><div><div><b>
Year</b></div><div><b> Hourly Wage</b></div></div><br>
<div><div>
1</div><div> $21.12</div></div><br>
<div><div>
2</div><div> $21.34</div></div><br>
<div><div>
3</div><div> $21.56</div></div><br>
<div><div>
4</div><div> $21.75</div></div><br>
<div><div>
5</div><div> $21.95</div></div><br>
<div><div>
6</div><div> $22.14</div></div><br>
<div><div>
7</div><div> $22.37</div></div><br>
<div><div>
8</div><div> $22.57</div></div><br>
<div><div>
9</div><div> $22.80</div></div><br>
<div><div>
10</div><div> $22.99</div></div><br>
<div><div>
11</div><div> $23.18</div></div><br>
<div><div>
12</div><div> $23.40</div></div><br>
<div><div>
13</div><div> $23.59</div></div><br>
<div><div>
14</div><div> $23.76</div></div><br>
<div><div>
15</div><div> $24.02</div></div><br>
<div><div>
16-24</div><div> $24.21</div></div><br>
<div><div>
25+</div><div> $24.50</div></div><br>
</div><div>
Annual, incremental pay increases are given for each year of service with the EVSC in this role if an employee has worked at least 120 days in a school year. New employees will begin on year 1.</div></div></div><div><div><b><br>
Benefits:</b></div><div><div><b>
Insurance:</b><br>
EVSC offers four (4) Anthem medical insurance plans. Full medical, dental and vision insurance are provided with this position. Employees may pay the additional cost to add family members. Click here to view the rates for each plan. If elected, insurance coverage begins the first of the month following the successful completion of a 30-day probationary period.<br>
<br>
Employees enrolled in an EVSC medical insurance plan are eligible to use any of the three EVSC Health &amp; Wellness Centers. The health clinics provide primary care services, generic prescription medications, physicals, health screenings, and labs; all at <b><i>NO COST</i></b> to the employee or covered family member.<br>
<br>
<b>Additional Benefits:</b><br>
EVSC is proud to provide accumulated paid time off for:</div><ul><li>
Sick Time</li><li>
Personal Business Days</li><li>
Snow Days</li><li>
24 Paid Holidays!</li></ul><div>
EVSC employees have access to the EVSC Wee Care Learning Centers. The Wee Care program provides a quality early learning experience for employees' children as young as six weeks through age five at a special employee rate.<br>
<br>
This position will automatically be enrolled in the Public Employees' Retirement Fund (PERF) through the state of Indiana, which includes a defined benefit (Pension) as well as an Annuity Savings Account (ASA). Employees may also participate in a 403(b) Plan. Enrolling in the 403(b) plan allows employees to save for their retirement by making a pre-tax salary deferral contributions to the Plan.<br>
<br>
Eligible employees may enroll in the EVSC group life insurance and long term disability plans. EVSC also offers a variety of voluntary insurance products through American Fidelity.<br>
<br>
EVSC offers a free Employee Assistance Program (EAP). It is a confidential, voluntary service that provides professional counseling and referral services designed to help employees and their family members with personal, job or family-related matters.</div></div></div><br>
</div><div><b>
SUMMARY:</b><br>
Serves as confidential secretary to the principal and as facilitator for the school public being served.<br>
<br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b> <i>Other duties may be assigned.</i></div><ul><li>
Serves as confidential secretary to the principal.</li><li>
Makes and receives telephone calls, takes messages, and routes calls.</li><li>
Maintains school records and files.</li><li>
Greets visitors and provides direction and assistance as needed.</li><li>
Types, prepares, and creates reports, distributes mail and other information, files, maintains records, prepares correspondence, mailings, and other clerical work as related to needs and building functions.</li><li>
Process attendance, payroll records and submit payroll for the building staff.</li><li>
Maintain student attendance in computer.</li><li>
Requisitions school supplies and prepares work orders while managing a school budget and office supplies and equipment.</li><li>
Schedules use of the building.
</li><li>Operates standard office equipment, e.g., computer (word processing and data entry), typewriter, telephone, calculator, fax, and copy machines.</li><li>
Adheres to policy/legal regulations regarding release of students to custodial parent, guardian, or other authorized person.</li><li>
Takes advantage of in-service training to improve and upgrade skills.</li><li>
Takes and transcribes notes for correspondence and/or record keeping.</li><li>
Presents a pleasant, helpful attitude toward staff, students, parents, and visitors and responds to inquiries.</li><li>
Enrolls new students, withdraws students, and updates student information.</li><li>
Admits late students and maintains records. Oversees student &quot;sign out&quot; process and maintains records.</li><li>
Directs substitute teachers and paraprofessionals to appropriate classroom and provides necessary information. May assist in securing substitute employees.</li><li>
Collaborates with EVSC Bus Transportation to schedule buses for field trips.</li><li>
Assists in providing after school program information.</li><li>
Maintains regular attendance.</li></ul><div><b><br>
JOB SPECIFIC SKILLS AND ABILITIES:</b></div><ul><li>
Ability to operate personal computers and related software as well as Google suite.</li><li>
Ability to establish and maintain effective working relationships with students, staff, and the school community.</li><li>
Ability to communicate clearly and concisely both in oral and written form.</li><li>
Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public.</li><li>
Ability to perform duties with awareness of and in compliance with related corporation policies and state requirements.</li></ul><div><b><br>
ESSENTIAL SKILLS AND ABILITIES:</b></div><ul><li>
Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment</li><li>
Strive to be innovative in continuously improving processes for district-wide success</li><li>
Provide excellent service in all forms of communication with a results-oriented customer-driven focus</li><li>
Successful in working effectively and efficiently in a high pressure, time-sensitive environment</li><li>
Ability to internally motivate, think critically, and initiate strategic improvement</li><li>
Exude a positive and dependable work ethic</li><li>
Highly organized with attention to detail</li></ul><div><b><br>
SUPERVISORY RESPONSIBILITIES:</b><br>
None<br>
<br>
<b><i>QUALIFICATION REQUIREMENTS: </i></b><i>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i><br>
<br>
<b>EDUCATION AND/OR EXPERIENCE:</b><br>
High school diploma or general education degree (GED). Previous office experience preferred.<br>
<br>
<b>CERTIFICATES, LICENSES, REGISTRATIONS</b><b>:</b><br>
None.</div><div><b><br>
LANGUAGE SKILLS:</b></div><ul><li>
Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedural manuals.</li><li>
Ability to write reports and correspondence clearly and concisely using correct grammar, spelling, and punctuation.</li><li>
Ability to speak effectively with good grammar before groups of people and with individuals.</li></ul><div><b><br>
MATHEMATICAL SKILLS:</b></div><ul><li>
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li><li>
Ability to compute rate, ratio, and percent, and to draw and interpret graphs.</li></ul><div><b><br>
REASONING ABILITY:</b></div><ul><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, and/or diagram form.</li><li>
Ability to deal with problems involving a variety of concrete variables in situations where only limited standardization exists.</li></ul><div><b><i><br>
PHYSICAL DEMANDS: </i></b><i>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></div><ul><li>
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, see, and hear.</li><li>
Must be able to see and read close work such as typed or handwritten material and have good depth perception.</li><li>
Must be able to hear conversation in a noisy environment and to communicate through speech.</li><li>
Occasionally required to climb, balance, stoop, kneel, crouch, and crawl.</li><li>
Must occasionally lift and/or move up to fifty pounds.</li><li>
Must be able to push items weighing up to fifty pounds.</li><li>
Must continuously repeat the same hand, arm, and finger motion.</li></ul><div><b><i><br>
WORK ENVIRONMENT: </i></b><i>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></div><ul><li>
The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office.</li><li>
The work environment is frequently interruptive as the employee must meet multiple demands from many people.</li><li>
The employee must constantly work to meet deadlines.</li><li>
The work environment includes inside and outside areas.</li><li>
The work environment includes exposure to sunlight, risk of being bitten by animals or insects, exposure to environmental allergens (grass, weeds, pollens, trees), and occasional exposure to solvents, degreasers, pesticides, and/or herbicides.</li><li>
The employee is exposed to CRT's.</li></ul><div><div><b>
QUESTIONS REGARDING THIS OPPORTUNITY?</b><br>
If you have any questions, please e-mail Katie Johnson at katie1.johnson@evsck12.com. You will receive a response within 24-48 hours.</div></div><div><b><br>
Americans with Disabilities Act (ADA)</b>-<br>
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA). The job description is not an exhaustive list of the duties performed for this position and it does not serve to proscribe or restrict the tasks that may be assigned or changed by management.<br>
<br>
<b>NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY</b><br>
It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C.22-9- 1), Title IV, and Title VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), the Genetic Information Non-Discrimination Act and Section 504 (Rehabilitation Act of 1973).</div></div></ul></div><p></p>

Secretary-Principal-K6

DICKINSON PUBLIC SCHOOLS

<div></div><div><ul><div><div>JobID: 901</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Administrative Assistant - Elementary 10-month<br>
</div><div><b>
Date Posted:</b><br>
 4/10/2026<br>
</div><div><b>
Location:</b><br>
 Berg Elementary School<br>
</div><div><b>
Date Available:</b><br>
 ASAP<br>
</div><div><b>
Closing Date:
</b><br>
 Open until Filled</div><div><b><br>
Dickinson Public Schools is now accepting applications for the Administrative Assistant to the Building Principal.</b><br>
<br>
<b>See attached Job Description.</b><br>
<br>
<b>Purpose Statement</b><br>
The job of Secretary to the Principal (Elementary) is performed for the purpose of providing complex and confidential secretarial and administrative support to the school-site principal and other administrators. This role involves conveying information regarding school functions and procedures, ensuring efficient operation of support functions, and coordinating assigned projects and site activities. The incumbent interacts with all aspects of the school community and the school system.<br>
<br>
<b>Terms of Employment: </b>Working 10 months per year (school year plus a few weeks before and after). 8 hour days.<br>
<br>
<b>Wage: </b>$19.25 - $21.75 per hour DOE. Salary and benefits as determined by the Board of Education in accordance with the Classified Salary &amp; Benefit Package.<br>
<br>
Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.<br>
<br>
<i>The Dickinson Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.</i></div><div><br>
Attachment(s):<ul><li>
Adminstrative Assistant</li></ul></div></div></ul></div><p></p>

Administrative Assistant to the Building Principal

MONROE PUBLIC SCHOOLS Monroe, CT

<div></div><div><ul><div><div>JobID: 3281</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Clerical/Secretarial/Elementary School Secretary - Full Time<br>
</div><div><b>
Date Posted:</b><br>
 4/7/2026<br>
</div><div><b>
Location:</b><br>
 Stepney Elementary<br>
</div><div><b>
Date Available:</b><br>
 07/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 05/22/2026</div><div><b><br>
Job Description</b></div><div><b>
Monroe Public Schools</b></div><div><b>
Grade 3</b></div><div><b>
Administrative Assistant  School/Director</b></div><div><b>
Purpose Statement</b></div><div>
The job of Grade 3 School Executive Secretary/Director was established for the purpose/s of providing complex and confidential secretarial and administrative support to the school-site principal and other administrators as well as ongoing support for the broad array of services provided to students, parents, instructional and support employees; conveying information regarding school functions and procedures; ensuring the efficient operation of site administrative support functions; and coordinating assigned projects and site activities.</div><div>
 <b>This job reports to the Principal or Assigned School Site Administrator.</b></div><div>
_______________________________________________________________________________________</div><div><b>
Essential Functions</b></div><ul><li>
Assists students, parents, staff and visitors entering the school office for the purpose of providing information, resolving immediate issues, and/or directing to appropriate personnel for resolution.</li><li>
Coordinates a wide variety of projects, functions and/or program components (e.g. orientation, open house, field trips, sporting events, assemblies, conferences, appointments, meetings, etc,) for the purpose of completing activities and/or delivering services in a timely fashion.</li><li>
Maintains inventory of supplies and materials for the purpose of ensuring items' availability.</li><li>
Maintains manual and electronic documents files and records (e.g. budget data, financial records, monthly reconciliation of bank account, reports, student report cards, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.</li><li>
Oversees the work activities within the office for the purpose of organizing assignments, training staff, monitoring progress, and ensuring completion within established guidelines.</li><li>
Prepares a variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. notices, correspondence, bulletins, reports, newsletter, handbooks, purchase orders, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.</li><li>
Presents information on administrative procedures (e.g. site policies, procedures, timelines, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.</li><li>
Processes a wide variety of documents and materials (e.g. student enrollments and withdrawals, work orders, requisitions, incoming/outgoing mail, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.</li><li>
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li><li>
Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, etc.) for the purpose of making necessary arrangements for the assigned administrator.</li><li>
Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.</li></ul><div><b>
Other Functions</b></div><div>
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.</div><div><b>
Job Requirements:</b> Minimum Qualifications</div><div><b>
Skills, Knowledge and Abilities</b></div><div>
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.</div><div>
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include concepts of grammar and punctuation; basic bookkeeping principles; office management procedures; business telephone etiquette; and common office machines.</div><div>
ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups including children; establishing and maintaining cooperative working relationships; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant interruptions.</div><div><b>
Responsibility</b></div><div>
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.</div><div><b>
Work Environment</b></div><div>
The majority of working hours will be spent in an office setting.</div><div>
Light physical activity such as walking and standing, is required on a daily basis.</div><div>
Some local travel to complete office errands may be required.</div><div><b><br>
Experience</b>: Job related experience is required.</div><div><b>
Education:</b> Targeted job related education that meets organization's prerequisite requirements.</div><div><b>
Equivalency</b>: None Specified</div><div><b>
Certificates Licenses:</b> None Specified</div><div><b>
Clearances:</b> Criminal Justice Fingerprint/Background Clearance</div><div><b>
Salary Grade: 3</b></div><div><b>
FLSA Status: Non-exempt</b></div><div>
(Updated 8/2023)</div><div></div><div><br>
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Administrative Assistant- Building Level

St. Paul's Lutheran Church

<p>The church secretary of St. Paul&rsquo;s Lutheran Church provides essential administrative support, including managing daily office operations, maintaining membership records, and assisting pastoral staff. Key duties include producing weekly bulletins and monthly newsletter, scheduling events, handling correspondence, managing office equipment, and serving as the primary receptionist when school is not in session. Strong communication, organizational, and Microsoft Office skills are typically required.</p><p><b>Key Responsibilities</b></p><ul><li><b>Office Administration:</b> Managing the office, ordering and receiving supplies, maintaining equipment, and handling incoming calls/visitors.</li><li><b>Communication:</b> Preparing weekly worship bulletins, monthly newsletters, and scheduling facility use.</li><li><b>Records Management:</b> Maintaining accurate, confidential records of membership, baptisms, funerals, and weddings.</li><li><b>Support Staff/Leadership:</b> Assisting pastors, committees, and ministry leaders with correspondence and scheduling.</li><li><b>Financial Assistance:</b> Assisting with tracking donations, petty cash, and preparing reports for committees.</li></ul><p><b>Qualifications and Skills</b></p><ul><li><b>Technical Proficiencies:</b> Strong skills in Microsoft Office (Word, Excel, PowerPoint, Canva) and ability to learn church management software (Servant Keeper).</li><li><b>Communication:</b> Excellent verbal and written communication skills.</li><li><b>Professionalism:</b> Strong organizational skills, attention to detail, and ability to maintain strict confidentiality.</li><li><b>Experience:</b> Previous administrative experience is preferred, often with knowledge of church operations.</li></ul><p><b>Work Environment</b></p><ul><li>Often requires flexibility to work occasional evenings (typically, two evenings a month) or weekends for special church events.</li><li>Able to work and interact with others in and around the church office, including those in the school office, namely school principal and school secretary.</li><li>Requires a collaborative, ministry-minded approach to service.</li></ul><p><b>Faith:</b></p><p>Must share the basic Christian faith and values that are proclaimed and taught at St. Paul&rsquo;s Lutheran Church and School.</p><p><b>Reporting Structure</b>:</p><p>The church secretary reports to the Pastor and works closely with the Board of Elders &amp; Church Council.</p><p><b>Conclusion:</b></p><p>Join us as a Church Secretary and become an essential part of our vibrant faith community! Your dedication will help foster a welcoming environment while supporting the spiritual growth of our congregation through efficient administration.</p><p>Pay: $17.00 - $20.00 per hour</p><p>Work Location: In person</p>

Church Secretary

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