school secretary

Center Joint Unified School Dist

<div><p>CJUSD Job Descriptions (CLICK HERE)</p><p><b><i>
The District offers a competitive benefits package, contributing up to an annual </i></b><b><i>maximum of $17,838.00 toward medical, dental, and vision coverages.</i></b><br>
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Chosen applicants will be required to submit a negative TB test (valid within the past year) and obtain pre-employment fingerprint clearance. Board Policy 3513.3 prohibits the use of tobacco products on Center Joint Unified School District property and vehicles. CJUSD is an Equal Opportunity Employer and is a drug and alcohol free workplace. CJUSD does not discriminate on the basis of gender, race, age or disability.</p><p>
Center Joint Unified School District is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination based on actual or perceived sex, race, color, national origin, religion, age, sexual orientation, ancestry, ethnic group identification, gender, physical or mental disability, or on the basis of a person&rsquo;s association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The district shall promote programs, which ensure that unlawful discriminatory practices are eliminated in all district activities. The district does not discriminate on the basis of potential parental, family, or marital status and does not exclude any person because of pregnancy or related conditions.</p></div>

Elementary School Secretary

Carroll County Schools

<div>
 <strong>
  School Secretary/Office Clerk
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 </strong>
 <strong>
  Registration Responsibilities
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 </strong>
 <strong>
  REPORTS TO:
 </strong>
 Principal
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 <strong>
  JOB OBJECTIVES:
 </strong>
 (Purpose of the position):
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 <br/>
 To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the administrative supervisor.
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 <strong>
  ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives)
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 </strong>
 <em>
  Strategic Goal Area I Student Achievement
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 </em>
 <ul>
  <li>
   Obtain, gather, and organize pertinent data as needed, and put it into usable format to be shared with School Administration, Department Chairs, or other teams in the school.
  </li>
  <li>
   Assist administration and instructional staff in providing appropriate learning environment for student success.
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   <br/>
  </li>
 </ul>
 <em>
  Strategic Goal Area II Stakeholder Engagement and Loyalty
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 </em>
 <ul>
  <li>
   Perform any bookkeeping tasks associated with the position. Work with the bookkeeper to ensure tasks are completed in a timely manner.
  </li>
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   Maintain a schedule of appointments. Make arrangements for conferences with staff, parents, etc. and interviews with potential employees.
  </li>
  <li>
   Welcome visitors and arrange for their comfort. Screen unexpected callers in accordance with predetermined policy.
  </li>
  <li>
   Perform usual office routines. Usual office routines could consist of assisting with the switchboard, answering/directing phone calls within the office, greeting and directing visitors, sorting mail, and answering all necessary emails.
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   <br/>
  </li>
 </ul>
 <em>
  Strategic Goal Area III Efficient and Effective Operational Processes
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 </em>
 <ul>
  <li>
   Maintain a regular filing system, as well as, set of locked confidential files, and processes incoming correspondence or requests as related to these files in a timely manner.
  </li>
  <li>
   Place and receive telephone calls necessary to the position. Record messages and distribute messages in a timely manner.
  </li>
  <li>
   Order and maintain supplies as needed.
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   Assign duties to and supervise the work of clerical office personnel.
  </li>
  <li>
   Type letters, reports, memos, etc. from rough drafts or corrected copy.
  </li>
  <li>
   Operate a computer system which includes but is not limited to Infinite Campus, Microsoft Office (Word, Excel, Power Point, etc.).
  </li>
  <li>
   Read incoming mail and sorts it to the department/person addressed in a timely manner.
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   <br/>
  </li>
 </ul>
 <em>
  Strategic Goal Area IV Continuous System and School Improvement
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  <br/>
 </em>
 <ul>
  <li>
   Attend job related trainings and workshops.
  </li>
  <li>
   Perform such other duties and tasks and assume such other responsibilities as may be assigned from time to time by administration.
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  </li>
 </ul>
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  Other Expectations
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 </strong>
 <ul>
  <li>
   Adhere to the Code of Ethics for Educators in Georgia.
  </li>
  <li>
   Demonstrate prompt and regular attendance /timeliness.
  </li>
  <li>
   Complete assignments and requirements on time and in compliance with directions.
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  <li>
   Maintain accurate, complete, and appropriate records and file reports promptly.
  </li>
  <li>
   Maintain confidentiality of information and records for students and staff.
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   <br/>
  </li>
 </ul>
 <strong>
  JOB STANDARDS
 </strong>
 (Minimum qualifications needed to perform essential job functions):
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 <ul>
  <li>
   Technical College Certificate minimum
  </li>
  <li>
   Minimum 5 years in similar job
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   <br/>
  </li>
 </ul>
 <strong>
  JOB LOCATION
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 (Place(s) where work is performed):
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 Individual school site
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  EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)
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 </strong>
 Telephone, Copier, Fax machine, Tape recorder, DVD/VCR, Shredder, Computer, Printer
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  CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)
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 </strong>
 Communication skills, typing/keyboarding, human relations skills, bookkeeping, organizational skills, time management, short hand, and dictation.
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 <strong>
  NON-ESSENTIAL FUNCTIONS
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 (Marginal tasks performed by incumbent of this position):
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 <br/>
 Non-essential functions are considered the routine functions or ones that are specifically assigned by a principal or other administration for a particular task or assignment.
</div>


School Secretary/Media Clerk

American Creativity Academy

<div><p>We are looking to hire a dedicated Secretary to join us at the American Creativity Academy!</p><br>
<p><b>
Qualifications</b></p>
<p></p>
<p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</p><p><b>Experience:</b></p>
<p>
Bachelor's degree required. Basic computer skills required. Knowledge of Microsoft windows including word processing, electronic spreadsheets, E-mail, etc. Understanding of standard office equipment (telephones, dictation equipment, FAX and copying machines, typewriter, calculator, etc.
</p><p><b>LANGUAGE SKILLS:</b>
</p><p>Bilingual (Arabic / English) preferred. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
</p><p><b>GENERAL RESPONSIBILITIES
</b></p><div><ul><li>Performs secretarial functions relating to the responsibilities of the Department.
</li></ul><ul><li>Provide administrative support to the Principal / Department by facilitation internal and external communications, acting as a liaison with departments and parents, and coordinating administrative affairs.</li></ul>
</div>
<p>Salary range is 360 KWD - 410 KWD per month, depending upon educational credentials and years of related experience.</p></div>

School Secretary, starting August 2026

Montgomery County Public Schools, MD

<div><p><b>Immediate: Administrative Secretary, Snowden Farm ES, 8 hrs/12 mos, Ad Closes 3/20/26</b></p><p></p><div><b>
Job Specific Information</b><b>:</b> This is a 12 month Elementary School Administrative Secretary position The wage range for this position is between$27.67and$40.00 per hour, based on years of service. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view<div>
</div></div><div><b>
MCPS Official Job Description</b><p><b>
Summary Description:</b><br>
Under direction, manages the operations of the school's main offices and its staff. Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures, makes decisions involving office routine and procedures, performs fiscal support and management including, assisting with grant management, processing payroll, and other fiscal responsibilities. Leads and trains other school clerical staff. Answers phones and serves in the front office as greeter, primary point of contact for parents, staff and other visitors for all school-related matters and community use of school buildings. Responsible for collecting funds and facilitating arrangements for field trips, ordering and receiving, assisting with security matters and student behavior. Provides support to the principal's administrative duties, including first-line response, scheduling and correspondence, reviewing all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for assigned administrator's signature. Supports processes related to special education services. Provides support and oversees staff in remote locations for alternative programs. Responsible for interacting with all aspects of the school community and the school system. Physical Demands: Position typically requires sustained operation of keyboard devices. Special Requirements: None</p></div><div></div><div><p><b><br>
Knowledge Skills Abilities:</b><br>
Thorough knowledge of modern office practices and procedures; office management; standard records procedures; business English; and computer proficiency to include multiple word processing, spreadsheet, and financial record systems. Ability to stay organized and manage funds, perform banking, accounting or bookkeeping duties. Math skills required. Ability to handle multiple tasks simultaneously, independently, and proactively; meet deadlines; maintain confidential and important operating records and prepare reports from such records; compose letters and other correspondence; interacts effectively and courteously with the school community; and exercise sound judgment and discretion in applying and interpreting school policies and procedures. Demonstrates commitment to students; high degree of professionalism; excellent problem-solving skills, organization, communication, and interpersonal skills with minimal supervision. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).<br>
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<b>Education Training Experience:</b><br>
High School or GED diploma required. Associates degree preferred. Minimum five years of progressively more responsible experience in a secretary or clerical role, three of which shall have been performing clerical work in a school setting. Experience in accounting, finance, banking or related field. Management experience preferred. Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None</p><div><br>
</div></div><p><b>
Job</b><b>:</b> Clerical/Secretarial</p><p><b>
Job Grade</b><b>:</b> 17 Optimal Qualified</p><p><b>
Organization</b><b>:</b> Snowden Farm Elementary School</p><p><b>
Primary Location</b><b>:</b> Clarksburg</p><p><b>
Schedule</b><b>:</b> Full-time | 1.000 (80 hours bi-weekly)</p><p><b>
Working Months</b><b>:</b> 12</p><p><b>
Shift</b><b>:</b> Day Job</p><p><b>
Job Posting</b><b>:</b> Mar 11, 2026, 10:56:57 AM - Mar 20, 2026, 10:59:00 PM</p></div>

Immediate: Administrative Secretary, Snowden Farm ES, 8 hrs/12 mos, Ad Closes 3/20/26

Catholic Diocese of Lansing

<div><div>Powers Catholic High School in Flint is seeking a full-time Registrar/Guidance Office Secretary. This is a non-exempt position that reports to the principal.</div>
<div></div><div><div><b>Position Summary:</b></div>
<div>The High School Counseling Secretary serves as a welcoming and supportive presence for students, families, and staff. Through strong organizational and interpersonal skills, this individual supports the ministry of the principal and the mission of the school. The Counseling Secretary plays a vital role in ensuring the smooth operation of the counseling office and supporting the academic, social emotional, and college and career readiness needs of students.</div>
<div></div><div><b>Principal Duties and Responsibilities</b></div>
<div></div><div><b>Counseling Office Support</b></div>
<div><ul><li>Serve as the first point of contact for students, parents, and staff seeking assistance from the counseling office.</li>
<li>Schedule student appointments with counselors and maintain accurate calendars.</li>
<li>Provide information and assistance requiring knowledge of school policies, procedures, and counseling department functions.</li>
<li>Assist in preparing, organizing, and distributing counseling materials such as newsletters, forms, and academic planning resources.</li>
<li>Support coordination of counseling events, including college visits, testing days, fall &amp; senior honors, workshops, and parent information nights.</li>
<li>Maintain confidentiality of all communications, records, and student information.</li>
<li>Maintain student records. Process record and transcript requests.</li>
<li>Manage our schools&rsquo; NCAA approved course list.</li>
</ul><div><b>Administrative &amp; Clerical Responsibilities</b></div>
<div><ul><li>Establish and maintain immunization records within the Michigan Care Improvement Registry (MCIR) and provide required reports to the health department.</li>
<li>Establish and maintain filing systems and databases, including student attendance, demographic information, counseling records and diocesan testing.</li>
<li>Process forms, applications, documents, and records in support of school and counseling programs.</li>
<li>Prepare and type letters, memoranda, reports, handbooks, questionnaires, and other documents with minimal direction.</li>
<li>Receive, sort, and distribute incoming mail.</li>
<li>Create/run reports (AdminPlus/Excel) for administration and staff as requested.</li>
<li>Romine &ndash; Create and provide all reporting requirements to Madison Academy for pupil accounting.</li>
<li>Order and maintain office supplies.</li>
<li>Operate and coordinate maintenance for office equipment such as computers, printers, phones, and scanners.</li>
<li>Attend meetings as assigned; record, transcribe, and distribute minutes when directed.</li>
<li>Jostens liaison for ordering diplomas and other graduation items.</li>
<li>Perform other duties as assigned by the counseling department or principal.</li>
</ul><div><b>Family &amp; Community Interaction</b></div>
<div><ul><li>Assist parents with registration materials and provide brief orientations to new students and families.</li>
<li>Greet and assist visitors to the office and help control access to the building.</li>
<li>Collaborate with school staff to support student needs and promote a positive school climate.</li>
</ul><div><b>Knowledge, Skills, and Abilities</b></div>
<div></div><div><b>Education</b></div>
<div><ul><li>High school diploma required; additional coursework in office administration preferred.</li>
</ul><div><b>Experience</b></div>
<ul><li>Minimum of two years of progressively responsible secretarial or clerical experience, preferably in a school setting.</li>
</ul><div><b>Requirements</b></div>
</div></div></div><div><ul><li>Ability to type at least 45 w.p.m. accurately.</li>
<li>Proficiency in Microsoft Office; experience with Google Workspace preferred.</li>
<li>Strong organizational skills and the ability to multitask in a fast‑paced environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Strong interpersonal skills and a commitment to exceptional customer service.</li>
<li>Ability to work independently and collaboratively.</li>
</ul><div><b>Physical Demands</b></div>
<div><ul><li>Ability to sit for extended periods, perform repetitive hand motions, and answer telephones.</li>
<li>Some standing, stooping, and bending required for filing and office tasks.</li>
<li>Must be able to lift up to 40 lbs.</li>
<li>Must be able to work onsite Monday through Friday.</li>
<li>(If applicable) Must be able to climb stairs in buildings without elevators.</li>
</ul></div></div></div><div>The above statements describe the general nature and level of work performed in this position. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.</div>
<div></div><div>To apply, please submit a cover letter and resume to the online application.</div></div></div>

Registrar/Guidance Office Secretary

Notre Dame Academy

<p>The Attendance Secretary is a member of the Notre Dame Academy Main Office Team. This position is the primary administrative support to the Associate Principal. It is a 10-month, full-time position starting August 10, 2026.</p><p>:</p><p>At NDA, excellence is not just an aspiration, it is an absolute. With open minds and willing hearts, Catholic faith guides NDA students to a level of learning and awareness of self and the world around them not found anywhere else. Finding their mission as disciples, it prepares them for life beyond school. For college. For service. With full intent, Notre Dame Academy offers every student the opportunity to fulfill their dreams. From Potential To Purpose. <i>NDA</i> nurtures and encourages our students&rsquo; potential, offering opportunities for students to excel academically, spiritually, and in life.</p><p>NDA proudly serves almost 720 students between grades 9 through 12, extending its educational reach throughout the Greater Green Bay area.</p><p><b>Specific duties and responsibilities:</b></p><ul><li>Daily attendance tracking for students.</li><li>Communication with parents about student absences.</li><li>Produce usable attendance data for school improvement.</li></ul><ul><li>Daily attendance tracking for students.</li><li>Collaborative member of the Main Office Team to maintain the daily operation of the school.</li><li>Assists with front-door security and other school-safety-related tasks.</li></ul><p>:</p><ul><li>Familiarity with Catholic teaching</li><li>Associate or bachelor&rsquo;s degree in a related field or extensive experience in a similar position</li><li>Previous experience in an administrative assistant position is preferred but not required.</li><li>Understanding of the daily workings of a school</li><li>Interest in working with high school students and their families</li><li>Spanish fluency is preferred but not required</li><li>Strong technology skills. Proficiency in Google Suite is preferred.</li><li>Excellent verbal and written communication skills</li><li>Ability to present information concisely and effectively, both verbally and in writing</li><li>Ability to organize and prioritize work</li><li>Ability to work independently with little supervision</li><li>Excellent interpersonal skills</li><li>A self-starter, data and deadline-driven, with the ability to multitask with solid organizational and time-management skills</li></ul><p>Notre Dame Academy offers an outstanding benefits package including health, dental, vision and life insurance, disability, retirement plan, paid time off, NDA tuition waiver, and CatholicLink tuition benefit.</p><p>All employment offers are contingent upon completing a pre-employment background check and VIRTUS training program.</p><p>For best consideration, qualified candidates should submit a cover letter, resume, and references by April 10, 2026 to , Attn: Greg Masarik, Associate Principal.</p><p>Pay: From $19.00 per hour</p><p>Work Location: In person</p>

Attendance Secretary

Tennessee Board of Regents

<b>Title:</b> Division Secretary
<br><br>
<b>Department:</b> School of Healthcare Professions
<br><br>
Job Summary
<br><br>
This position provides coordination, support, and assistance to the Academic School’s dean, faculty, and staff.
<br><br>
Job Duties
<br><br>
Monitor and respond to emails in a timely manner, including correspondence from faculty, students, vendors, Student Services, Records, the Business Office, Accounts Payable, and other departments.
<br>Enter and maintain schedules for all Healthcare Professions programs, making adjustments as needed. Responsibilities include building courses, adding classes, entering faculty load and release time, and applying required fees.
<br>Prepare travel authorizations, travel claims, budget revision requests, and other required forms; assist with advisory committee meetings, program interviews, accreditation self-studies, site visits, and related activities.
<br>Submit requisitions for academic and office equipment and supplies; verify receipt of materials, obtain appropriate approval signatures on invoices, and forward invoices to Accounts Payable for processing.
<br>Assist with preparing and tracking affiliate agreements between Jackson State and multiple clinical affiliates, including monitoring renewal requirements.
<br>Assist with student registration, academic advising, and generating reports for the Academic School as needed.
<br>Assist with gathering information required to complete and submit applications in compliance with college and Healthcare Professions program requirements.
<br>Serve as receptionist for the Academic School by answering phones, greeting visitors, and providing general administrative support as assigned.
<br><br>
Minimum Qualifications
<br><br>
<ul>
<li>High school diploma or equivalent</li>
</ul>
Preferred Qualifications
<br><br>
<ul>
<li>CPS certification</li>
<li>Associate's Degree</li>
</ul>
Knowledge, Skills, and Abilities
<br><br>
<ul>
<li>Ability to work effectively with others</li>
<li>Strong computer skills with the ability to learn new software quickly</li>
<li>Excellent written and verbal communication skills</li>
<li>Basic mathematical skills</li>
<li>Strong reasoning and decision-making abilities, including applying relevant policies, procedures, guidelines, and regulations to perform complex tasks</li>
</ul>
Physical Demands / Working Conditions
<br><br>
Prolonged periods of sitting at a desk and working on a computer
<br>Prolonged periods of standing at times
<br>Prolonged screen time
<br>Must be able to lift up to 25 pounds at times
<br><br>
<b>Pay Rate:</b> $32,519 - $39,022 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)
<br><br>
<b>Position Close Date:</b> Open until filled. For best consideration, please apply by, 03/26/2026
<br><br>
<b>Special Instructions to Applicants:</b><br>
To be considered for this position, you must submit an application. Prior applications will not be used to fill this vacancy.
<br><br>
A completed satisfactory background check will be required before hire.

Division Secretary

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