secretarial assistant

VCU Health System

<div>**NOTE &ndash; MUST have at least 2 years of secretarial/administrative experience to qualify to apply to this role. 
 
 
 
**This role pays anywhere from 18/hr to 23/hr, depending on level and depth of experience** 
 
The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility.
 
 
The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line.
Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of two (2) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Three (3) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Post High School coursework in Business, Accounting or closely related field Independent action(s) required: Independently performs administrative and secretarial duties Seeks guidance and direction from supervisor when needed Supervisory responsibilities (if applicable): N/A Additional position requirements: Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting 50-100 lbs. Activities: Prolonged sitting, Walking (distance), Repetitive motion Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.</div>

Administrative Assistant – Microbiology – Days

Hollstadt Consulting

<div><div>Minnesota - Other
</div><div><div><div><div>Hollstadt Overview
Hollstadt Consulting is a management and technology consulting firm dedicated to placing professionals at engagements where they will excel. When you work with us, you'll work with a refreshingly real company led and staffed by seasoned experts who are also down-to-earth, good people. We're committed to treating you with respect and helping you achieve your career aspirations.
 
 
Since 1990, Hollstadt has been a trusted partner to more than 150 domestic and global companies and has successfully completed over 3,000 projects. Our continued growth has created challenging and rewarding opportunities for accomplished IT and Business Consultants. Hollstadt Consulting is an equal opportunity employer including disability/veteran.
 
 
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Hollstadt Consulting and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel at any time.
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</div></div><div><div><div><div>Job Description
Role: Administrative Assistant
Location: Hybrid in Rochester, MN
Duration: 3/16/2026 - 3/17/2027
Pay Rate: $16.19/hour W2 
The Administrative Assistants function as a departmental resource working on a wide variety of tasking and projects. Responsibilities include primarily answering inbound call center telephone calls, but additional tasks may be assigned and could include processing mail and faxes, entry and triage of multiple forms and reports, filing legal forms, sending out correspondence, setting up new cases, routing incoming documentation and correspondence, processing authorizations, and a variety of other tasks that relate to employee leave benefits, and accommodations.
Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. 
Skills:<ul><li>
Requires excellent application of grammar, punctuation, and English usage.</li><li>
Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, copier/fax machine, etc.).</li><li>
Must possess high-level skill in organization, professional/customer service focus, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.</li><li>
Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.</li><li>
Must be able to adapt to a rapidly changing environment.</li><li>
Typing skill of 60 WPM and experience with secretarial/clerical software is preferred.</li></ul>
Education:<ul><li>
Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.</li></ul> 
 
 
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</div></div><div><div><div><div><div>Benefits + Perks 
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<div><div>Comprehensive Benefit Plan
Hollstadt offers medical, dental, vision, life insurance, short-term disability, long-term disability, paid sick leave, and retirement benefits to eligible employees. With three different medical plans to choose from, you can enroll in the coverage you need from individual to family, or anywhere in between! 
</div><div>Remarketing Process
Hollstadt is based on retention and relationships. We get to know your strengths and career wishes throughout your assignment and then start remarket discussions 6-8 weeks prior to your end date. By being proactive, we are able to keep your down time between assignments as short as possible, unless you choose otherwise. 
</div><div>Professional Development
Hollstadt offers on-demand training through our consultant portal. Trainings give our consultants the continuing education they need to excel on their projects. Many of our courses apply towards continuing education credits and we have an entire training hub dedicated to upskilling in Artificial Intelligence (AI). 
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<div><div>401k + Matching
One popular benefit is our 401(k) match on the first 4% of your contributions. Hollstadt wants to help you reach your long-term financial goals and understands that planning for your future is critical. Consultants also have access to support from a Financial Advisor. 
</div><div>Bonus Opportunities
We appreciate and reward loyalty. Join Hollstadt, stay for 5 years, and we&rsquo;ll give you a $5,000 Longevity Award bonus! Additionally, we know great talent knows other great talent. If you are on contract with Hollstadt and refer one of your connections who gets placed, we&rsquo;ll pay you $1,000! 
</div><div>Ongoing Support &amp; Networking
We have made a significant investment in building a support program for our consultant team - so you never have to feel like you are going it alone. We also have a Consultant Coach program which acts like a 'work buddy' to provide a safe ear for questions or concerns at your client site.</div></div></div></div></div></div><div></div>

Administrative Assistant

Sphaera Pharma Pvt Ltd

<ul><li>Provide end - to - end secretarial, legal, governance, and compliance support under Companies Act 2013, FEMA, and other laws.</li><li>Coordinate and conduct Board, Committee, and Shareholders&rsquo; meetings.</li><li>Maintain and update statutory registers and secretarial records.</li><li>Handle statutory filings, and draft/review agreements and legal documents.</li><li>Support internal/statutory audits and resolve secretarial/compliance issues.</li><li>Manage corporate structure and compliance for the company and its group entities.</li></ul>Job Types: Full-time, Permanent, FresherPay: From ₹600,000.00 per yearWork Location: In person

Company Secretary (CS)

Bossjobs

<ul><li>Ensure compliance with Companies Act and other applicable laws.</li><li>Prepare and file ROC forms and returns.</li><li>Maintain statutory registers and records.</li><li>Draft board resolutions, minutes, and notices.</li><li>Assist in incorporation, restructuring, and secretarial audits.</li><li>Coordinate with clients and regulatory authorities for compliance matters.</li></ul>Job Type: Full-timePay: ₹420,000.00 - ₹600,000.00 per yearEducation:<ul><li>Doctorate (Preferred)</li></ul>Experience:<ul><li>Secretarial work: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Required)</li></ul>Location:<ul><li>Hyderabad, Telangana (Preferred)</li></ul>Work Location: In person

Company Secretary

CHRO Consulting LLP

Job Title: Junior Company SecretaryLocation: GurgaonDepartment: Secretarial / LegalReporting To: Company Secretary / Compliance HeadJob Summary:We are looking for a detail-oriented and motivated Junior Company Secretary to support the secretarial and compliance functions of the organization. The candidate will assist in ensuring statutory compliance under the Companies Act and other applicable laws, maintaining corporate records, and supporting board and committee activities.Key Responsibilities:<ul><li>Assist in ensuring compliance with Companies Act, 2013 and other statutory requirements.</li><li>Prepare and file various statutory forms, returns, and documents with ROC/MCA.</li><li>Draft board resolutions, minutes of Board Meetings, AGM &amp; EGM.</li><li>Maintain statutory registers, records, and minutes books.</li><li>Support in conducting Board Meetings, Committee Meetings, and General Meetings.</li><li>Coordinate with auditors, legal advisors, and regulatory authorities.</li><li>Assist in secretarial audit and compliance reporting.</li><li>Handle share transfer, allotment, and related documentation (if applicable).</li><li>Monitor changes in regulatory guidelines and update management accordingly.</li><li>Maintain proper documentation and ensure data confidentiality.</li></ul>Key Skills Required:<ul><li>Strong knowledge of Companies Act, 2013</li><li>Understanding of corporate governance &amp; compliance</li><li>Drafting and documentation skills</li><li>Attention to detail</li><li>Good communication &amp; coordination skills</li><li>Proficiency in MS Office and MCA portal filings</li></ul>Qualifications:<ul><li>Qualified / Semi-qualified Company Secretary (CS &ndash; ICSI)</li><li>LLB (optional, added advantage)</li><li>0&ndash;3 years of relevant experience</li></ul>Job Type: Full-timePay: ₹10,000.00 - ₹30,000.00 per monthWork Location: In person

Junior Company Secretary- Gurgaon

Lexansh & Co.

Position- Semi-Qualified Company SecretaryWork Location- Mumbai, MaharashtraDepartment- Secretarial &amp; ComplianceExperience Required- 1&ndash;2 years of post-articleship or professional stage experience.Salary- ₹20,000 per monthEmployment Type- Full-timeKey Responsibilities-Assist in the preparation and filing of ROC forms and returns under the Companies Act, 2013.Draft Board and General meeting notices, agendas, minutes, and resolutions.Support company incorporations, LLP formations, and related compliance matters.Manage annual filings, DIN/KYC, share allotments, and director appointments/resignations.Maintain statutory registers and records for clients.Assist with FEMA, RBI, and SEBI compliance, as applicable.Coordinate with clients to collect documents and compliance information.Stay updated on amendments and secretarial standards through research.Support senior CS professionals in due diligence, drafting, and certification work.Required Qualifications &amp; Skills-CS Executive passed; pursuing CS Professional preferred.Graduate in Commerce, Law, or a related field.Strong knowledge of the Companies Act, 2013, and related laws.Proficiency in MCA portal filings, MS Office, and compliance tools.Excellent drafting, communication, and organizational skills.Ability to manage multiple client assignments and meet deadlines.Growth and Opportunities-Exposure to diverse client industries and hands-on corporate compliance work.Mentorship from experienced Company Secretaries.Opportunity to enhance technical knowledge and advance your career.Collaborative and professional work environment.Application Process-Interested candidates are requested to submit their resume and a cover letter highlighting relevant experience and qualifications to hr@lexansh.com. Please mention &ldquo;Semi-Qualified CS &ndash; Mumbai&rdquo; in the email subject line. Shortlisted candidates will be contacted for further assessment.Last Date to Apply- 29 February 2026Job Type: Full-timePay: ₹18,000.00 - ₹20,000.00 per monthWork Location: In person

Semi-Qualified Company Secretary

MK Patwari Services Pvt Ltd

Send your CV- 9937466492Job Title: Semi-Qualified Company Secretary (CS) Location: Kolkata Salary: Up to ₹35,000 per month Job Type: Full-timeJob Summary: We are hiring a Semi-Qualified Company Secretary to assist in corporate compliance, secretarial work, and regulatory filings. The candidate should have good knowledge of company law and compliance procedures.Key Responsibilities:<ul><li>Assist in ROC filings, annual returns, and statutory compliance under the Ministry of Corporate Affairs</li><li>Prepare board meeting agendas, minutes, and resolutions</li><li>Maintain statutory registers and records</li><li>Ensure compliance with Companies Act and other applicable laws</li><li>Handle incorporation, amendments, and other secretarial matters</li><li>Coordinate with internal teams and external consultants</li></ul>Requirements:<ul><li>Semi-qualified CS (Professional / Executive level cleared) from Institute of Company Secretaries of India</li><li>3+ years of relevant experience</li><li>Good knowledge of corporate laws and ROC compliance</li><li>Proficiency in MS Office and basic documentation</li></ul>Preferred Skills:<ul><li>Strong attention to detail and organizational skills</li><li>Good communication and drafting ability</li><li>Ability to manage deadlines and compliance timelines</li></ul>Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹35,000.00 per monthWork Location: In person

Semi Qualified Company Secretary

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