secretary administrative assistant

Davis & Brusca

Legal Secretary/Administrative Assistant Davis &amp; Brusca &ndash; Ewing, NJ Job description Plaintiff&rsquo;s personal injury law firm in Mercer County is currently searching for a full-time legal secretary.Salary Commensurate with experienceQualifications 5+ years&rsquo; experience with personal injury litigation/scheduling/reception preferred.Strong written and verbal communication skillsExcellent organizational/time management skillsProficiency in Microsoft Office Suite. (Word, Outlook, Excel)Team Player/ReliableResponsibilities Prepare/format/proofread documents &amp; correspondenceE-filing court filings (both Civil and Federal Court)Lead Reception of phone callsScanning documents, assisting with organizing trial/deposition bindersSecretarial support for attorneys &amp; paralegalsAssisting with the location and development of case relevant informationCalendar &amp; schedulingJob Type: Full-timeExperience:<ul><li>Legal Secretary: Minimum 2-years experience required. (5+ preferred)</li></ul>Location:<ul><li>Ewing, NJ 08628</li></ul>Work authorization:<ul><li>United States (Required)</li></ul>Job Type: Full-timePay: $22.38 - $25.00 per hourWork Location: In person

Legal Secretary/Administrative Assistant

Wataniya Water

Job title and summary<ul><li>Job title: Arabic Speaking Executive Secretary &ndash; Qatar</li><li>Summary: Provides high&#8209;level bilingual (Arabic and English) administrative and secretarial support to senior management, ensuring efficient office operations, professional communication, and effective coordination of meetings, travel, and confidential documents.&#8203;</li></ul>Key responsibilities<ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments, ensuring priorities are respected.&#8203;</li><li>Prepare meeting agendas, take minutes in Arabic and English, and follow up on action items with relevant departments.&#8203;</li><li>Draft, translate, and format correspondence, emails, reports, and presentations in Arabic and English, ensuring accuracy and professionalism.&#8203;</li><li>Receive and screen phone calls, visitors, and emails; handle inquiries in Arabic and English and route them appropriately.&#8203;</li><li>Organize travel arrangements (flights, hotels, visas) and prepare detailed itineraries and expense reports for the executive.&#8203;</li><li>Maintain organized filing systems (electronic and hard copy), including confidential records, contracts, and legal or HR documents.&#8203;</li><li>Coordinate with internal departments and external stakeholders (clients, suppliers, government entities) to support executive decisions and projects.&#8203;</li><li>Handle basic office administration tasks such as preparing forms, following up on approvals, and supporting HR or finance documentation as needed.&#8203;</li></ul>Qualifications and skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Languages, or a related field (or equivalent experience).&#8203;</li><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, Executive Assistant, or Senior Administrative Assistant, preferably in Qatar or the GCC.&#8203;</li><li>Native or fluent Arabic, with strong written and spoken English.&#8203;</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and good familiarity with office equipment and digital filing systems.&#8203;</li><li>Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.&#8203;</li><li>High level of confidentiality, professionalism, and discretion when handling sensitive information.&#8203;</li></ul>Preferred/Qatar&#8209;specific requirements<ul><li>Good knowledge of local business culture, government procedures, and basic document types used in Qatar (letters to ministries, NOCs, etc.).</li></ul>Job Type: Full-time

ARABIC SPEAKING EXECUTIVE SECRTARY

Administration Assistant &amp; Secretary for a kids nursery in SharjahWe are hiring an organized and proactive Administration Assistant &amp; Secretary to support daily nursery operations.Requirements: Strong communication skills, MS Office proficiency, handling calls &amp; inquiries, maintaining records, preparing documents, coordinating with parents/vendors, and ensuring smooth front-desk operations. Punctual, Bilingual preferred, Resourceful.Candidate with own visa and driving license preferred.Visa will be provided to eligible candidates.Schedule: Mon&ndash;Fri (Sat alternate, if required) Location: Al Azra, Sharjah Send CV: 056 383 4757 with Heading &quot;Administration Assistant &amp; Secretary&quot;Apply Now &ndash; Immediate Joining PreferredJob Types: Full-time, Contract Contract length: 10 monthsPay: AED1,800.00 - AED2,500.00 per month

Administration Assistant and Secretary required for a kids nursery in Sharjah

HomeLand Realty

Job Opening: Company Secretary / Assistant Company SecretaryCompany: Leading Diversified Group (includes an NSE &amp; BSE&ndash;listed entity)Location: Currently Delhi; relocating soon to Delhi NCR Type: Full-Time | On-site Joining: Immediate (MANDATORY)Must-have Requirements:<ul><li>ICSI Membership (Mandatory)</li><li>1&ndash;5 years&rsquo; experience in a listed company</li><li>Strong knowledge of SEBI, LODR, NSE/BSE, ROC, Companies Act</li><li>Skilled in drafting &amp; reviewing resolutions, agreements, minutes, registers</li><li>Ability to independently handle compliance for listed &amp; unlisted entities</li><li>Proactive, detail-oriented; willing to relocate to Delhi NCR</li></ul>About the GroupDiversified business presence across Textiles, Real Estate, and Capital Markets. One company is listed, another is IPO-bound, reflecting strong growth and stability.About the RoleLooking for a dedicated CS/ACS/Compliance Officer to manage end-to-end secretarial, legal, and governance functions across group companies.Key Responsibilities<ul><li>Ensure 100% compliance with the Companies Act, SEBI LODR, ROC, NSE/BSE, and other applicable statutory frameworks</li><li>Organize and manage Board Meetings, AGMs, EGMs&mdash;including preparation of agendas, notices, and minutes</li><li>Prepare, file, and track all statutory and regulatory submissions within stipulated timelines</li><li>Draft, vet, and maintain legal and corporate documents&mdash;resolutions, agreements, minutes, registers, and secretarial records</li><li>Maintain statutory registers and ensure adherence to the highest standards of corporate governance</li><li>Handle compliance matters for both listed and unlisted group entities, ensuring seamless coordination and accuracy</li></ul>Why Join Us?<ul><li>Opportunity to work with a prestigious listed organisation</li><li>Direct exposure to high-level secretarial, legal, and corporate governance functions</li><li>A growth-driven environment with strong learning and career advancement opportunities</li></ul>How to ApplySend your updated CV to: deljindal@gmail.com Subject Line: Application &ndash; Company Secretary &amp; Assistant Company SecretaryJob Types: Full-time, PermanentPay: &#8377;50,000.00 - &#8377;100,000.00 per monthWork Location: In person

Company Secretary & Assistant Company Secretary

Al Jazeera Manpower

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul>Qualifications<ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li>Arabic speaker. </li></ul>How to applyInterested candidate can apply direct through Indeed.Job Type: Full-timePay: From QAR6,000.00 per month

LEBANESE_FEMALE EXECUTIVE SECRETARY

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring Immediate Joiners Bin Al Sheikh Real Estate | Doha, QatarBin Al Sheikh Real Estate is urgently seeking experienced and dynamic professionals to join our expanding team.Position: Secretary - Female Gender: Female Nationality: Arabic Reporting To: CEO &amp; Director Location: Doha, QatarJob Description:The Secretary will play a vital role in supporting the Executive Office&rsquo;s daily operations. This position requires exceptional organizational skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the CEO and Director</li><li>Manage and coordinate office communications, schedules, and meeting arrangements</li><li>Prepare letters, reports, presentations, and other documents as required</li><li>Maintain organized electronic and physical filing systems</li><li>Arrange travel, appointments, and internal communications</li><li>Coordinate with internal departments and external stakeholders as directed</li><li>Monitor office supplies and handle procurement when needed</li><li>Ensure smooth day-to-day operations and support office coordination across departments</li></ul>Requirements:&bull; Arabic-speaking female candidates (Arab nationals encouraged to apply)<ul><li>Proven experience in Secretarial, Administrative, or Office Coordination roles</li><li>Strong written and verbal communication skills in Arabic &amp; English (additional languages are an advantage)</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); CRM experience preferred</li><li>Excellent organizational, multitasking, and time-management skills</li></ul>&bull; Immediate availability to join is mandatoryHow to Apply:Email: basrecruitment@binalsheikh.com Subject Line: Applying for Secretary &ndash; FemaleWhatsApp: +974 5067 7069#QatarJobs , #DohaJobs #HiringNow #ImmediateHiring #RealEstateQatar #AdminJobs #SecretaryJobs #OfficeAdministration #FemaleHiring #ArabicSpeaking #ExecutiveAssistant #AdministrationJobs #GulfJobs #QatarCareers #JobsInQatar #WeAreHiring #JoinOurTeam #Multilanguage #EnglishSpeakingJob Types: Full-time, PermanentApplication Question(s):<ul><li>if any Other Language?</li><li>Notice Period? </li><li>Nationality?</li><li>Expected Salary?</li><li>Total Work Experience in Real Estate?</li><li>Total Work Experience Qatar?</li><li>Total Work Experience in Secretary?</li></ul>Language:<ul><li>Arabic (Required)</li><li>Professional English (Required)</li></ul>

Secretary - Female (Arab Nationals only)

TRANSIND HOLDING

A leading group of companies is looking for hardworking and trusted female Secretary for our hypermarket &amp; dept. store.Applicants should be skilled in managing administrative duties, including answering phones, scheduling appointments, handling correspondence and organizing files.Key responsibilities<ul><li>Administrative Support: Provide a wide range of administrative support to executives, managers, and teams to ensure efficient office operations.</li><li>Communication: Answer, screen, and direct phone calls, manage email correspondence, and prepare and distribute memos, letters, and other internal/external communications.</li><li>Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including booking rooms and arranging necessary equipment.</li><li>Travel Coordination: Arrange travel for staff by booking flights, accommodations, and transportation.</li><li>Document Management: Create, format, and maintain organized filing systems for both electronic and physical documents. This includes data entry and updating contact lists.</li><li>Office Management: Monitor and manage office supplies inventory, place orders as needed, and ensure the office is tidy and organized.</li><li>Meeting Support: Assist with meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready.</li><li>Confidentiality: Handle sensitive and confidential information with discretion.</li></ul>Important skills<ul><li>Organization and attention to detail</li><li>Communication skills (both written and verbal)</li><li>Proficiency with office software, such as word processors and spreadsheets</li><li>Time management and prioritization</li><li>Discretion and professionalism</li></ul>Job Types: Full-time, PermanentPay: Up to QAR3,000.00 per monthEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>SECRETARY: 3 years (Required)</li></ul>Language:<ul><li>ENGLISH &amp; ARABIC (Required)</li></ul>

SECRETARY

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