secretary administrative assistant

Knowledge Builders Inc.

<p><b>Executive Administrative Assistant</b></p><p><b>Location:</b> Albany, NY (In-Office)</p><p>About the Role</p><p>We are looking for a motivated and organized Executive Administrative Assistant to support a busy textile designer in a creative office and retail environment. This position is ideal for a recent graduate with a background in Art, Fashion, or Design who is eager to gain hands-on experience in the textile industry.</p><p>The ideal candidate is detail-oriented, resourceful, and able to adapt to a fast-paced work environment. They should enjoy interacting with people, handling a variety of responsibilities, and keeping daily operations running smoothly.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support for daily office operations.</li><li>Manage phone calls, emails, appointments, and scheduling.</li><li>Welcome clients and guests in a warm and professional manner.</li><li>Maintain organized files, records, and office systems.</li><li>Assist with showroom and store operations as needed.</li><li>Coordinate meetings and help manage changing priorities.</li><li>Support special projects and day-to-day business needs.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p><b>Qualifications</b></p><ul><li>Recent graduate from an Art, Fashion, Design, or related program preferred.</li><li>Portfolio showcasing creative work or relevant projects is required.</li><li>Interest or educational background in fashion.</li><li>Prior office, administrative, retail, or customer service experience preferred.</li><li>Strong phone etiquette and communication skills.</li><li>Exceptional organizational and multitasking abilities.</li><li>Ability to think quickly and solve problems independently.</li><li>Professional presentation and a positive attitude.</li><li>Comfortable working in a fast-paced environment and adapting to changing priorities.</li></ul><p><b>What We're Looking For</b></p><ul><li>Someone who is highly organized and detail-oriented.</li><li>A smart, resourceful individual who can confidently handle different situations.</li><li>A team player with excellent interpersonal skills.</li><li>A candidate who is passionate about fashion and eager to learn.</li><li>Someone who takes pride in creating a welcoming and professional environment.</li></ul><p><b>Application Requirements</b></p><ul><li>Resume</li><li>Portfolio</li><li>Brief cover letter explaining your interest in textile/fashion and administrative support.</li></ul><p>Pay: $16.00 - $19.00 per hour</p><p>Work Location: In person</p>

Executive Secretary and Administrative Assistant

UNCLE SHAWERMA RESTAURANT

<p><b>Location:</b> Abu Dhabi, UAE<br/><b>Salary:</b> AED 2,500 &ndash; AED 3,500 (Depending on experience)</p><p>About Us</p><p>Uncle Shawerma is looking for a <b>Female Assistant Secretary</b> who is organized, professional, and detail-oriented to support daily administrative and office operations.</p><p>Key Responsibilities</p><ul><li>Provide administrative and secretarial support to management</li><li>Handle phone calls, emails, and official correspondence</li><li>Prepare reports, letters, memos, and other documents</li><li>Maintain and organize company files and records</li><li>Schedule meetings, appointments, and follow-ups</li><li>Coordinate with branches regarding operational requirements</li><li>Assist in preparing daily, weekly, and monthly reports</li><li>Manage office documentation and filing systems</li><li>Follow up with suppliers, staff, and external partners when needed</li><li>Assist in HR-related administrative tasks such as employee files and attendance records</li><li>Handle data entry and maintain accurate records</li><li><b>Support management with general office coordination</b></li></ul><p>Requirements</p><ul><li>Female applicant</li><li>Minimum <b>1&ndash;3 years experience</b> as a secretary, assistant secretary, or administrative assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Good computer skills (<b>Microsoft Excel, Word, Email, and reporting</b>)</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and confidentiality</li><li>Experience in restaurant or hospitality industry is an advantage</li><li>Currently available in UAE</li></ul><p>Preferred Skills</p><ul><li>Knowledge of basic HR and office administration</li><li>Strong follow-up and coordination skills</li><li>Ability to communicate professionally with staff and management</li><li>Can work independently with minimal supervision</li></ul><p><b>If you are organized, responsible, and eager to grow in an administrative role, apply now.</b></p><p>Job Type: Contract<br/>Contract length: 24 months</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul><p>Work Location: In person</p>

Female Assistant Secretary

Amiri Prime contracting LLC

<p>We are seeking a Philipino Lady well-organized and experienced Office Secretary / Admin Assistant to support daily administrative operations and management activities.</p><p>Key Responsibilities:</p><p>* Managing general office administration, filing, and document control</p><p>* Handling phone calls, emails, and general office correspondence</p><p>* Preparing letters, reports, and official documents</p><p>* Scheduling meetings and managing executive calendar</p><p>* Managing petty cash and processing approved company payments (DEWA, office expenses, Salik, etc.)</p><p>* Arranging salary payments via WPS system</p><p>* Coordinating with external service providers for office cleaning (weekly service schedule)</p><p>* Tracking and monitoring all company renewals (trade license, vehicle registrations, insurance policies, etc.) and ensuring timely follow-up</p><p>* Renewing company domains, hosting, and related digital subscriptions</p><p>* Coordinating company driver schedules and daily logistics</p><p>* Supporting front desk reception duties by welcoming and assisting visitors in a professional manner</p><p>* Providing general administrative support to management as required</p><p>Requirements:</p><p>* Advanced proficiency in Microsoft Excel and MS Office is mandatory</p><p>* Previous experience in administrative or secretary roles</p><p>* Strong organizational and multitasking abilities</p><p>* High attention to detail and accuracy</p><p>* Good communication skills in English</p><p>* Professional attitude, responsibility, and trustworthiness</p><p>Full time</p><p>Working hours: Monday to Thursday from 8:30 am to 16:30</p><p>Friday and Saturday from 8:30 to 12:30</p><p>Send your CV to hrmanager@monarch-trading.com</p><p>Work Location: In person</p>

Office Secretary / Admin Assistant

Frank Davis & Sons Landscaping

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Secretary Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key member of our administrative team, you will manage a variety of clerical tasks, coordinate schedules, and serve as the first point of contact for visitors and clients. Your enthusiasm and efficiency will help foster a positive and productive work environment!</p><p><b>Duties</b></p><ul><li>Greet customers and manage desk responsibilities with professionalism and warmth</li><li>Answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Maintain organized filing systems, including digital files using Google and *Jobber Application* (Experience preferred, but will train!)</li><li>Manage calendar appointments, schedule meetings, and coordinate event logistics with precision</li><li>Perform data entry, bookkeeping, and assist with basic office management tasks</li><li>Support customer service efforts by addressing client questions promptly and courteously</li><li>Proofread documents for accuracy and clarity before distribution or submission</li><li>Handle incoming and outgoing correspondence, including emails, mailings, and courier services</li><li>Assist with personal tasks for executives as needed to ensure seamless daily operations</li></ul><p><b>Experience</b></p><ul><li>Prior office experience or clerical experience demonstrating strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Experience with **Jobber or similar bookkeeping software is highly desirable</li><li>**Bilingual skills are a plus to effectively communicate with diverse clients and team members</li><li>Strong typing skills with attention to detail for accurate data entry and proofreading</li><li>Excellent time management abilities to prioritize tasks efficiently in a fast-paced environment</li><li>Previous experience in customer support or front desk roles preferred but not required</li><li>Personal assistant experience or calendar management skills are advantageous</li></ul><p>Join us in a vibrant environment where your organizational talents will shine! We value energetic individuals who thrive on multitasking, delivering exceptional service, and contributing to our team&rsquo;s success. This paid position offers an exciting opportunity to develop your administrative skills while supporting a collaborative workplace dedicated to excellence.</p><p>Pay: $15.00 - $20.00 per hour</p><p>Work Location: Hybrid remote in Madison, NJ 07940</p>

Secretary Assistant

Campbell County Health

<div><div><div><div><div><p><b>ABOUT CAMPBELL COUNTY HEALTH</b></p>
<p>Campbell County Health (CCH) is more than just a hospital&mdash;we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics&mdash;including locations in Wright and Hulett; and The Legacy Living &amp; Rehabilitation Center, a long-term care facility.</p>
<p>To be responsive to our employee&rsquo;s needs we offer:</p>
<ul><li>Generous PTO accrual (increases with tenure)</li>
<li>Paid sick leave days</li>
<li>Medical/Dental/Vision</li>
<li>Health Savings Account, Flexible Spending Account, Dependent Care Savings Account</li>
<li>403(b) with employer match</li>
<li>Early Childhood Center, discounted on-site childcare</li>
<li><b>And more!</b> Click here to learn more about our full benefits package</li>
</ul>
<p><b>JOB SUMMARY</b></p>
<p>The Department Secretary is the key person in establishing a first impression and conveying the CCH mission and vision of providing the best possible customer service. Under the direction of the Medical Surgical Director and Clinical Supervisor, the Department Secretary supports the clinical team by coordinating essential administrative functions that ensure a smooth and efficient unit operation.</p>
<p>This position is responsible for maintaining accurate patient records, coordinating diagnostic tests and procedures, managing supplies, and serving as a key communication hub for the department.</p><br>
<p></p>
<p><b>ESSENTIAL FUNCTIONS</b></p>
<ul><li><p>Accurately transcribe and process physicians&rsquo; orders.</p>
</li><li><p>Initiate and maintain both electronic and paper-based patient records.</p>
</li><li><p>Act as a central point of communication between the department, ancillary services, physicians, patients, and external providers.</p>
</li><li><p>Record data, prepare reports, enter and reconcile patient charges.</p>
</li><li><p>Support the admission and discharge process and maintain patient records throughout their hospital stay.</p>
</li><li><p>Coordinate tests, procedures, diets, and medication instructions; prioritize scheduling across multiple departments.</p>
</li><li><p>Schedule follow-up appointments and arrange for necessary equipment or services.</p>
</li><li><p>Input physician orders and retrieve test results for staff.</p>
</li><li><p>Promote departmental and organizational cost-efficiency.</p>
</li><li><p>Provide courteous, professional customer service and demonstrate excellent telephone etiquette.</p>
</li><li><p>Remain calm and flexible in a fast-paced, high-volume environment while maintaining a positive, team-oriented approach.</p>
</li><li><p>Adhere to all regulations and hospital policies, including the Corporate Compliance Program.</p>
</li><li><p>Perform additional duties as assigned.</p>
</li></ul><p><b>JOB QUALIFICATIONS</b></p>
<ul><li><p><b>Education</b></p>
<ul><li><p>High school diploma or GED required.</p>
</li><li><p>Completion of a medical terminology course or unit secretary training program preferred.</p>
</li></ul></li><li><p><b>Licensure</b></p>
<ul><li><p>None.</p>
</li></ul></li><li><p><b>Experience</b></p>
<ul><li><p>Previous clerical or unit secretary experience preferred</p>
</li><li><p>CNA experience preferred</p>
</li></ul></li><li><p><b>Certifications required</b></p>
<ul><li><p>Current Wyoming CNA certification</p><br>
</li></ul></li></ul></div></div></div></div><br>
<p></p>Location: Campbell County Health &middot; Med/Surg<br>
Schedule: Full Time, Days, dayshift</div>

DEPARTMENT SECRETARY II

County of San Diego

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div><br>
<p></p><div><br>
<div><b>The County of San Diego has current openings for</b> <b>ADMINISTRATIVE SECRETARY III</b></div><div></div><div><b><br>
</b></div><div><b>FUTURE SALARY INCREASES</b></div><p><b><i>
June 2026 &ndash; 4.49% increase to base pay (3.0% Across-the-Board + 1.49% Market Adjustment)</i></b></p><p><b><i>
June 2027 &ndash; 4.49% increase to base pay (3.0% Across-the- Board +1.49% Market Adjustment)</i></b></p><div><b>
Administrative Secretary IIIs</b> are responsible for providing personal and confidential secretarial assistance to executive-level management. In this position, you will answer telephone calls; prepare correspondence on behalf of the department, schedule appointments and maintain calendars; maintain administrative and confidential files; make travel arrangements; attend meetings and prepare minutes; run reports and queries in various software programs; and perform many other confidential and personal secretarial duties. The ability to interact effectively with all levels of County staff, representatives from outside agencies, and the public in a diplomatic manner is essential.</div><div></div><div><b><br>
There are current vacancies in the Department of Purchasing and Contracting and Health and Human Services Agency.</b> <b>This list may also be used by other County Departments for future vacancies.</b></div><div></div><p><br>
The complete job description including minimum qualifications, working conditions, etc. for Administrative Secretary III.</p><div><b>
Hiring process and timeline</b></div><div>
The timeline for this recruitment is outlined below.</div><ul><li>
Interviews, Job Offers and Background Process will begin in <b>July 2026.</b> (Current County employees may be exempt from the background process.)</li><li>
Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.</li><li>
Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date.</li></ul><div>
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.</div><div></div><div><b><br>
Minimum Qualifications</b></div><ul><li>
Three (3) years of secretarial experience performing a wide range of personal and confidential secretarial duties; OR,</li><li>
Three (3) years administrative support experience performing increasingly complex tasks and assignments that demonstrates discretion in decision-making, interacting and communicating with executives or board members, and a strong attention to details and organizational skills; OR,</li><li>
At least one (1) year of experience as an Administrative Secretary II for the County of San Diego.</li></ul><div></div><div><b><br>
Blind Applicant Screening</b></div><div>
The Department of Human Resources removes personally identifiable information from all new recruitments. This practice, called Blind Applicant Screening, will hide a candidate&rsquo;s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process will help contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.<br>
<br>
The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.</div><div></div><div><b><br>
Conditions of Employment</b></div><div>
As part of the County of San Diego&rsquo;s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.</div><div><b><br>
Evaluation</b></div><div>
The names of qualified applicants will be placed on a<b> six (6) month employment list</b> based upon scores received during the evaluation of information contained in their employment application and supplemental questionnaire. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.</div><div></div><div><b><br>
Accommodation</b></div><div>
Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions of a job, on a case-by-case basis.</div><div></div><div><br>
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.<br>
<br>
<b>Veteran&rsquo;s Preference Policy</b><b> </b>The County of San Diego offers<b> </b>preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.<br>
<br>
<b>Military Skills Translator</b> Do you need assistance translating your military experience into civilian experience? This tool can help!</div><div><br>
<i>
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our </i><i>Strategic Plan (sandiegocounty.gov)</i><i> </i><i>(Download PDF reader)</i></div><div></div><p><b><br>
Strategic Plan</b><br>
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) (Download PDF reader) (Download PDF reader).</p><p><b>
Disaster Service Worker</b><br>
Under California Government Code Sections 3100 - 3109, public employees are designated as <b>disaster service workers</b>. The term &quot;public employees&quot; includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.</p><p></p><div><b>
Diversity &amp; Inclusion</b></div><p>
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.</p></div></div></div><p></p>

Administrative Secretary III

RTS Fashion LLC

<p>Job Summary</p><p>We are seeking a highly organized and proactive HR/Admin &amp; Personal Secretary to provide comprehensive human resources, administrative, and executive support. The ideal candidate will be responsible for managing HR operations, overseeing office administration, and providing confidential personal assistance to the Managing Director while ensuring smooth day-to-day business operations.</p><p><b>Key Responsibilities:</b></p><p><b>Human Resources (HR)</b></p><ul><li>Manage recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.</li><li>Maintain and update employee records and HR databases.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Coordinate employee insurance, visa, and medical requirements.</li><li>Ensure compliance with labor laws, company policies, and HR procedures.</li><li>Support employee engagement and performance management activities.</li></ul><p><b>Administration</b></p><ul><li>Oversee daily office administration and ensure efficient office operations.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate facility maintenance and office housekeeping services</li><li>Maintain company records and ensure proper document control.</li></ul><p><b>Personal Secretary to Managing Director</b></p><ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Draft, review, and manage confidential correspondence and reports.</li><li>Coordinate personal and business-related tasks as assigned.</li><li>Maintain strict confidentiality regarding company and executive matters.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor's degree in human resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR, administration, and executive support roles.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong interpersonal and problem-solving abilities.</li></ul><p><b>Preferred Attributes</b></p><ul><li>Professional appearance and demeanor.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and accuracy.</li><li>Flexible, proactive, and capable of handling multiple responsibilities simultaneously.</li></ul><p><b>Reporting To:</b> Managing Director</p><p>Pay: Up to AED6,000.00 per month</p><p>Work Location: In person</p>

HR & Admin Executive Cum Secretary

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