secretary administrative assistant

AL JAZEERA MEDICAL CENTER

Al Jazeera Medical Center is seeking a highly organized, professional, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the Managers and Human Resources (HR). The ideal candidate must possess exceptional proficiency in Microsoft Office, particularly Word and Excel, and be fully bilingual (Arabic and English) to manage executive communications effectively.Key ResponsibilitiesExecutive Support &amp; Schedule Management:<ul><li>Manage and maintain complex calendars for the executive team, including scheduling meetings and appointments</li><li>Act as the primary point of contact and professional gatekeeper for the executive offices.</li></ul>Professional Correspondence &amp; Documentation (High Priority):<ul><li>Draft, review, and proofread professional correspondence, reports, and presentations. (A strong ability to compose professional emails is essential.)</li><li>Prepare and organize all necessary documents and materials for executive meetings.</li><li>Maintain an efficient and confidential filing and document management system.</li></ul>HR and Coordination Support:<ul><li>Assist the Head of HR with administrative tasks, such as scheduling candidate interviews and maintaining confidential employee records.</li><li>Handle general office management tasks as assigned.</li></ul>Technical &amp; Data Management:<ul><li>Utilize Microsoft Excel to create, format, and maintain accurate spreadsheets for tracking various executive and departmental data.</li><li>Utilize Microsoft Word to generate and format executive documents and reports.</li></ul>Qualifications &amp; Requirements Experience - Minimum of 3 years of experience as an Executive Secretary, Administrative Assistant, or similar role supporting senior management.Education - Diploma in Business Administration, Secretarial Studies, or a related field.Language Skills (MANDATORY)Fluent in speaking, reading, and writing both Arabic and English to handle all executive correspondence and communication.Technical Skills (MANDATORY)Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated ability to create and manage professional documents and data.Soft SkillsExceptional organizational skills, ability to multitask, and a strong sense of professionalism and confidentiality.Job Type: Full-time

Executive Secretary and Administrative Assistant

CONIN International Consultants

Secretary (Female - Arab)Location: Dubai, UAERole Description:CONIN is seeking a professional and well-organized Arabic-speaking Female Secretary to support daily administrative and office operations in our Dubai office. The ideal candidate will have strong communication skills, a presentable personality, and the ability to handle confidential information with discretion.Key Responsibilities:<ul><li>Provide full secretarial and administrative support to management</li><li>Manage phone calls, emails, correspondence, and office communications</li><li>Schedule meetings, prepare agendas, and take meeting minutes</li><li>Maintain organized filing systems (electronic and hard copy)</li><li>Handle document preparation, formatting, and distribution</li><li>Coordinate with internal departments and external parties</li><li>Assist with office management and daily administrative tasks</li><li>Maintain confidentiality of company and management information</li></ul>Required Skills &amp; Qualifications:<ul><li>Arabic female candidate</li><li>Proven experience as a secretary or administrative assistant</li><li>Fluent in Arabic and English (spoken and written)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Professional appearance and positive attitude</li><li>Ability to work independently and handle multiple tasks</li></ul>Job Type: Full-timeWork Location: In person

Secretary (Arabic - Female)

ADWAA SWIMMING POOLS CONTRACTING

We are hiring for the position of company Female Secretary with one of our Company based in Dubai. U.A.E. If you are an organized and detail-oriented professional, we invite you to apply for the role. The ideal candidate is a proactive and dedicated individual with a passion for administration and communication. Objectives of the role<ul><li>Handling incoming calls, emails, and correspondence, and responding to inquiries as needed. Maintaining organized and up-to-date records, files, and documents, ensuring easy retrieval and confidentiality.</li><li>Preparing, editing, and distributing memos, documents, reports, and spreadsheets with accuracy and attention to detail.</li><li>Supporting and assisting with HR-related tasks, with onboarding new employees, maintaining employee records.</li></ul>Required skills and qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>1-2 years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role.</li><li>Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).</li><li>Excellent written and verbal communication skills.</li><li>Good time management with the ability to multitask and prioritize tasks in a fast-paced environment.</li><li>Strong problem-solving and critical thinking skills with the ability to work independently.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>secreatry: 1 year (Preferred)</li><li>Secretary and admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Female Secretary/Admin Assistant

alfanar

<div>
 Job description:
 
 
 Job Purpose
 
 The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative Assistant and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.
 
 Key Accountability Areas
 <ul>
 <li>
 
 Administrative Assistance Support
 
 : Manage schedule, prepare documents, handle communication.
 </li>
 <li>
 
 Communication Liaison:
 
 Primary contact for stakeholders, draft correspondence.
 </li>
 <li>
 
 Confidentiality:
 
 Handle sensitive information with discretion.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule meetings, prepare agendas, follow up on actions.
 </li>
 <li>
 
 Travel Arrangements
 
 : Arrange travel accommodations and itineraries.
 </li>
 <li>
 
 Calendar Management
 
 : Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
 </li>
 <li>
 
 Document Preparation
 
 : Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 
 Meeting Coordination
 
 : Schedule and coordinate meetings, prepare agendas, and take minutes, facilitating smooth and productive meetings..
 </li>
 <li>
 
 Task Prioritization:
 
 Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
 </li>
 <li>
 
 Project Assistance:
 
 Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.
 </li>
 </ul>
 Role Accountability
 <ul>
 <li>
 Prior experience supporting senior management.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficiency in MS office software.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Discretion and integrity with confidential information.
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 Academic Qualification Diploma Degree in Secretarial Institute Work Experience Fresher - 0-2 years Technical / Functional Competencies Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur
 
 
 Profile description:
 
 
 
 Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
 
 
 &nbsp;
 
 
 The hub of alfanar&rsquo;s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
 
 
 &nbsp;
 
 
 alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
 
 
 &nbsp;
 
 
 For more information about alfanar, please visit alfanar.com
 
</div>

EXECUTIVE, SECRETARY

Al Jazeera Manpower

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul>Qualifications<ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li>Arabic speaker. </li></ul>How to applyInterested candidate can apply direct through Indeed.Job Type: Full-timePay: From QAR6,000.00 per month

LEBANESE_FEMALE EXECUTIVE SECRETARY

Smart Projects Geophysical Studies

Job Title: Secretary / Administrative CoordinatorCompany OverviewSmartGeo is a leading provider of geotechnical investigations and geophysical survey services across the UAE and the Middle East. We support major construction, infrastructure, oil &amp; gas, and environmental projects by delivering accurate, high-quality subsurface data. Our team works closely with consultants, developers, and contractors to ensure precise, reliable, and timely project outcomes.Position SummaryWe are seeking a highly organized and experienced Secretary / Administrative Coordinator to join our Al Ain office. This full-time, on-site role involves handling administrative operations, supporting management, and ensuring clear communication across departments and with external clients.Candidates with previous experience working in engineering, geotechnical, geophysical, construction, or consultancy companies will be given priority.Key Responsibilities<ul><li>Manage daily administrative operations, filing systems, and office documentation.</li><li>Handle internal and external correspondence, including emails, letters, and official submissions.</li><li>Maintain schedules, appointments, and calendars for engineers and management.</li><li>Prepare company documents such as quotations, forms, reports, POs, and client submissions.</li><li>Coordinate between office, site teams, clients, and supporting departments.</li><li>Maintain project records, logs, and archives with high attention to detail.</li><li>Assist with HR-related tasks (attendance records, document collection, renewals).</li><li>Support procurement and follow up with suppliers when required.</li><li>Provide front-line customer service through professional communication.</li><li>Ensure smooth office operations and proactive support to management.</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 10 years of experience in administrative or secretarial roles, preferably in:</li><li>Geotechnical companies</li><li>Geophysical firms</li><li>Engineering consultancies</li><li>Construction or contracting companies</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Strong organizational, filing, and document-handling skills.</li><li>Ability to multitask effectively and prioritize tasks based on urgency.</li><li>Professional attitude, strong work ethic, and customer service orientation.</li><li>Experience preparing official documents, submissions, and client correspondence.</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred but not mandatory).</li></ul>Preferred Skills<ul><li>Experience handling technical documents (drawings, reports, POs).</li><li>Understanding of basic accounting coordination (invoices, receipts, logs).</li><li>Familiarity with engineering terminology or project workflows.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you worked before in a geotechnical, geophysical, engineering, or construction company?</li><li>If yes, please specify the company name, your role, and your responsibilities.</li><li>re you familiar with handling project documents (submittals, drawings, reports, POs)?</li></ul>Experience:<ul><li>Secretary / Administrative : 10 years (Preferred)</li></ul>

Secretary / Administrative Coordinator

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring Immediate Joiners Bin Al Sheikh Real Estate | Doha, QatarBin Al Sheikh Real Estate is urgently seeking experienced and dynamic professionals to join our expanding team.Position: Secretary - Female Gender: Female Nationality: Arabic Reporting To: CEO &amp; Director Location: Doha, QatarJob Description:The Secretary will play a vital role in supporting the Executive Office&rsquo;s daily operations. This position requires exceptional organizational skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the CEO and Director</li><li>Manage and coordinate office communications, schedules, and meeting arrangements</li><li>Prepare letters, reports, presentations, and other documents as required</li><li>Maintain organized electronic and physical filing systems</li><li>Arrange travel, appointments, and internal communications</li><li>Coordinate with internal departments and external stakeholders as directed</li><li>Monitor office supplies and handle procurement when needed</li><li>Ensure smooth day-to-day operations and support office coordination across departments</li></ul>Requirements:&bull; Arabic-speaking female candidates (Arab nationals encouraged to apply)<ul><li>Proven experience in Secretarial, Administrative, or Office Coordination roles</li><li>Strong written and verbal communication skills in Arabic &amp; English (additional languages are an advantage)</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); CRM experience preferred</li><li>Excellent organizational, multitasking, and time-management skills</li></ul>&bull; Immediate availability to join is mandatoryHow to Apply:Email: basrecruitment@binalsheikh.com Subject Line: Applying for Secretary &ndash; FemaleWhatsApp: +974 5067 7069#QatarJobs , #DohaJobs #HiringNow #ImmediateHiring #RealEstateQatar #AdminJobs #SecretaryJobs #OfficeAdministration #FemaleHiring #ArabicSpeaking #ExecutiveAssistant #AdministrationJobs #GulfJobs #QatarCareers #JobsInQatar #WeAreHiring #JoinOurTeam #Multilanguage #EnglishSpeakingJob Types: Full-time, PermanentApplication Question(s):<ul><li>if any Other Language?</li><li>Notice Period? </li><li>Nationality?</li><li>Expected Salary?</li><li>Total Work Experience in Real Estate?</li><li>Total Work Experience Qatar?</li><li>Total Work Experience in Secretary?</li></ul>Language:<ul><li>Arabic (Required)</li><li>Professional English (Required)</li></ul>

Secretary - Female (Arab Nationals only)

Search 9251+ Secretary administrative assistant jobs near you this December. New roles added regularly across leading industries. Apply today.