secretary administrative assistant

Comedia ADV

Location: Dubai, UAE, Al mamzar Employment Type: Full-TimeAbout the Role:We are looking for a well-organized and proactive Secretary / Administrative Assistant to support daily office operations. The ideal candidate should have strong communication skills, attention to detail, and the ability to manage schedules and coordinate effectively with clients.Key Responsibilities:<ul><li>Organize and maintain office operations and workspace coordination</li><li>Manage schedules, appointments, and meeting calendars</li><li>Remind management of important meetings and deadlines</li><li>Follow up with clients regarding appointments and ongoing tasks</li><li>Handle calls, messages, and client inquiries in a professional manner</li><li>Assist in daily administrative and office tasks</li><li>Maintain organized filing and documentation systems</li></ul>Requirements:<ul><li>Strong organizational and time management skills</li><li>Excellent communication skills and professional التعامل مع العملاء</li><li>Ability to follow up and manage multiple tasks</li><li>Willingness to learn and develop administrative skills</li><li>Basic knowledge of Microsoft Office</li><li>Previous experience is a plus</li><li>Fluent in Arabic (English is an advantage)</li></ul>Salary &amp; Benefits:<ul><li>Salary starting from AED 2,000</li><li>Final salary will be determined based on experience and interview</li><li>Opportunity for growth within the company</li><li>Professional work environment</li></ul>نوع الوظيفة: دوام كامل, فترة تدريبية, لحديثي التخرج مدة العقد: 2 شهورالراتب المدفوع: AED٢٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Secretary/Administrative Assistant

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

Clemens dba S&S Acrylic

Overview We are seeking a dynamic and organized Part-Time Secretary / All‑Around Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to provide exceptional support across various administrative functions. As a vital member of our office, you will help ensure smooth daily operations, assist with client interactions, and manage essential clerical tasks. If you&rsquo;re a proactive individual with strong organizational skills and a passion for helping others, this opportunity is for you!Duties<ul><li>Answer multi-line phone systems promptly and professionally, providing excellent customer service and support</li><li>Manage front desk responsibilities, greeting visitors and directing them appropriately</li><li>Perform data entry and maintain accurate filing systems to ensure easy retrieval of documents</li><li>Use Microsoft Office and Google Workspace tools to prepare correspondence, reports, and presentations</li><li>Assist with calendar management, scheduling appointments, meetings, and reminders for staff or clients</li><li>Handle basic bookkeeping tasks using QuickBooks or similar accounting software</li><li>Proofread documents for accuracy and clarity before distribution or submission</li><li>Support office management tasks such as supply inventory, organization of files, and general clerical duties</li></ul>Skills<ul><li>Proven experience with office management, administrative support, or clerical roles</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Bilingual abilities are highly valued to assist diverse client needs</li><li>Experience with multi-line phone systems and phone etiquette to handle calls professionally</li><li>Familiarity with QuickBooks for bookkeeping and data entry tasks</li><li>Exceptional proofreading skills to ensure error-free documents</li><li>Knowledge of office equipment such as fax machines, scanners, and printers</li><li>Strong time management skills to handle multiple responsibilities efficiently</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li></ul>Join us in creating a welcoming environment where your organizational talents can shine! This paid part-time position offers an engaging work atmosphere where your support makes a real difference. We value proactive team players eager to contribute their skills while growing professionally in a friendly setting.Pay: $20.00 - $23.00 per hourWork Location: In person

Part-Time Secretary / All‑Around Assistant

Glamour Us

Employment Type: Part-timePosition Type: PermanentLocation: 693 Palomar Street, Suite 5, Chula Vista, CA 91911Schedule<ul><li>Minimum required availability: Monday - Friday</li><li>Shifts range from 10:00 AM &ndash; 6:00 PM</li></ul>At Glamour Us, we believe beauty and professionalism go hand in hand. As our Office Secretary &amp; Executive Assistant, you&rsquo;ll be the organizational heartbeat of our business &mdash; managing daily operations, supporting leadership, and ensuring everything runs as smoothly behind the scenes as it looks on the runway. This is a detail-oriented, fast-paced role that blends administrative excellence, proactive communication, and high-level executive support. You&rsquo;ll report directly to the CEO and management team.WHAT YOU&rsquo;LL DOOffice Coordination &amp; Administrative Support<ul><li>Serve as the first point of contact for internal and external communications &mdash; handling calls, emails, and scheduling with professionalism and discretion.</li><li>Manage calendars for executives, coordinate meetings, appointments, and company events.</li><li>Prepare and organize documents, reports, and presentations with accuracy and attention to detail.</li><li>Maintain records, databases, and filing systems, both digital and physical.</li><li>Monitor office supplies and inventory, and coordinate purchases as needed.</li></ul>Executive Assistance<ul><li>Provide direct support to the CEO and senior leaders &mdash; including travel arrangements, meeting agendas, and confidential correspondence.</li><li>Anticipate executive needs and proactively manage priorities to ensure schedules and tasks stay on track.</li><li>Assist with project coordination, research, and presentations to support strategic goals.</li><li>Liaise with vendors, clients, and partners with professionalism and tact.</li></ul>Office Operations &amp; Team Support<ul><li>Oversee the general upkeep and appearance of the office to maintain a welcoming and productive environment.</li><li>Support HR processes such as onboarding, staff communications, and team events.</li><li>Coordinate internal meetings, lunches, and staff recognition activities to foster a positive company culture.</li><li>Ensure all company policies, confidentiality expectations, and operational standards are met.</li></ul>REQUIREMENTS<ul><li>Bilingual in English and Spanish (required).</li><li>Strong organizational and multitasking skills with flawless attention to detail.</li><li>Excellent written and verbal communication; professional and friendly demeanor.</li><li>Proficient in Microsoft Office Suite, QuickBooks, Google Workspace, and scheduling tools.</li><li>Reliable, honest, punctual, and discreet &mdash; able to handle sensitive information with integrity.</li><li>Availability between 10 AM&ndash;6 PM, Monday through Friday, with flexibility for occasional events or deadlines.</li></ul>PREFERRED QUALIFICATIONS<ul><li>2+ years of experience as an administrative assistant, executive assistant, or office coordinator.</li><li>Experience in retail or wholesale industries.</li><li>Strong interpersonal and problem-solving skills with a proactive mindset.</li><li>Comfort with fast-changing priorities and adaptability in a dynamic environment.</li></ul>WHO YOU ARE<ul><li>A self-starter who finds joy in keeping things organized, efficient, and beautiful.</li><li>A natural communicator who helps others stay informed and connected.</li><li>Calm under pressure, dependable, and always one step ahead.</li><li>Reliable, honest, punctual, and discreet &mdash; able to handle sensitive information with integrity.</li><li>Passionate about supporting a creative, inclusive environment where every team member can shine.</li></ul>BENEFITS<ul><li>Generous employee discount on all Glamour Us products</li><li>Supportive, transparent team culture</li><li>Opportunity to grow your beauty and retail expertise</li><li>Hands-on experience across store operations, styling, and customer service</li></ul>Glamour Us is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team membersPay: From $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Stocking: 1 year (Required)</li><li>Customer service: 1 year (Required)</li><li>Cash register: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Chula Vista, CA 91911 (Required)</li></ul>Work Location: In person

Office Secretary & Executive Assistant

A Toe Truck

A Toe Truck Company is seeking a sharp, dependable, and highly organized Secretary /Administrative Coordinator to support daily operations at our Parker headquarters.This is a key position at the center of our operation, ideal for someone who thrives in afast-paced environment, communicates confidently, and takes pride in keeping things running smoothly behind the scenes.You&rsquo;ll work closely with leadership, dispatch, and customers, playing a direct role in maintaining efficiency, professionalism, and customer satisfaction across the company.Responsibilities:● Provide administrative support to leadership and office operations● Answer phones, manage communication, and assist customers professionally● Draft emails, documents, reports, and internal communications● Process vehicle and property releases in compliance with agency requirements● Maintain accurate records, files, and documentation● Coordinate with dispatch, drivers, and internal teams● Assist with contracts, invoicing, and general office workflow● Support daily office functions including scanning, emailing, and organization● Perform additional duties as assigned in a dynamic environmentWhat We&rsquo;re Looking For● Minimum 2 years of administrative or office experience● Strong communication skills (verbal &amp; written)● Highly organized with the ability to multitask and prioritize● Detail-oriented and dependable● Comfortable working in a fast-paced, team-driven environment● Proficient with basic office equipment and computer systems● Professional demeanor when interacting with customers and agencies● Clean background checkBonus Points:Experience in towing, impound, logistics, or high-volume service environments.Pay: $17.00 - $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Secretary / Administrative Coordinator

Beverly Hills Maintenance

Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative and coordination support to the Finance and Administration departments. The ideal candidate will be efficient, discreet, and capable of managing multiple responsibilities while maintaining a high level of professionalism.Key Responsibilities -Executive &amp; Administrative Support<ul><li>Provide high-level secretarial support to senior management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with utmost discretion</li></ul>Finance Coordination<ul><li>Assist in preparing financial documents, reports, and spreadsheets</li><li>Coordinate with the finance team for invoice tracking, payments, and documentation</li><li>Maintain records of expenses, petty cash, and basic financial data</li><li>Follow up on approvals, submissions, and financial deadlines</li><li>Liaise with banks for various transactions and documentation, including account-related matters, cheque processing, fund transfers, and timely follow-ups; manage and coordinate online banking activities such as CIB workflow approvals, submissions, and tracking of transactions to ensure accuracy and compliance</li></ul>Administration Support<ul><li>Coordinate office operations and ensure smooth daily functioning</li><li>Liaise with internal departments and external stakeholders</li><li>Support procurement processes, vendor communication, and documentation</li><li>Monitor office supplies and handle administrative requests</li></ul>Communication &amp; Coordination<ul><li>Screen calls, emails, and correspondence on behalf of management</li><li>Act as a point of contact between management and staff</li><li>Ensure timely follow-ups on tasks, approvals, and pending matters</li></ul>Key Requirements<ul><li>Female candidate preferred</li><li>Bachelor&rsquo;s degree in Business Administration, Finance, or a related field is mandatory</li><li>Minimum 2&ndash;5 years of experience in a similar role</li><li>Strong understanding of administrative and basic finance functions</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li></ul>Key Competencies<ul><li>Highly proactive and self-motivated</li><li>Strong attention to detail and accuracy</li><li>Ability to handle pressure and meet deadlines</li><li>Professional, presentable, and well-organized</li><li>High level of integrity and confidentiality</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary (Female) – Finance & Administration Support

Golden Road Trading LLC

Looking for a lady candidate with experience in admin cum secretary for general contracting company in Abudhabi region.Candidate should have a proven experience as an Administrator, secretary, or similar role.Philipino candidates are more preferred.Candidates can Whatssap cv to : +971509180616Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Admin cum Secretary

Search 10000+ Secretary administrative assistant jobs near you this April. New roles added regularly across leading industries. Apply today.