secretary administrative assistant

Gulfwest Company Ltd

Job SummaryWe are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO&rsquo;s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.Key Responsibilities<ul><li>Calendar Management</li><li>Maintain and update the CEO&rsquo;s calendar, ensuring optimal scheduling of meetings, calls, and travel.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Meeting Coordination</li><li>Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.</li><li>Record minutes and follow up on action items as needed.</li><li>Communication &amp; Correspondence</li><li>Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.</li><li>Draft emails, memos, and other documents as required.</li><li>Administrative Support</li><li>Organize and maintain files, records, and documentation.</li><li>Assist with travel arrangements, expense reports, and logistics.</li><li>Stakeholder Liaison</li><li>Serve as a point of contact between the CEO and internal/external stakeholders.</li><li>Ensure timely and courteous responses to inquiries.</li><li>Support Strategic Initiatives</li><li>Assist in preparing presentations, reports, and briefing materials for meetings and events.</li><li>Help coordinate special projects and executive-level engagements.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Minimum 1 year of experience in executive-level administrative support or relevant</li><li>Excellent written and verbal communication skills - Arabic and English</li><li>Strong proficiency in Microsoft Office Suite and calendar tools</li><li>High level of discretion, professionalism, and organizational skills</li><li>Ability to multitask and work under pressure in a fast-paced environment</li></ul>Job Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthExpected Start Date: 19/10/2025

Executive Secretary and Administrative Assistant

VSR Hospital

Role - Executive Assistant / Secretary (Female)Company - Kutung Design Labs Pvt LtdLocation - Alwarpet, Chennai* ONLY FEMALE CANDIDATES PREFERREDThe Executive Assistant / Secretary will provide comprehensive administrative, operational, and financial coordination support to senior management. This role requires a proactive individual who can efficiently manage executive schedules, office operations, and handle basic accounting responsibilities, including TDS-related documentation and vendor payments.The ideal candidate is highly organized, detail-oriented, and possesses strong multitasking and communication skills.Key Responsibilities<ul><li>Manage executive calendars, meetings, travel itineraries, and appointments.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Serve as the communication link between senior management, internal teams, and external partners.</li><li>Handle confidential information and documentation with discretion.</li><li>Prepare meeting agendas, record minutes, and track follow-ups.</li></ul>Operations &amp; Administration<ul><li>Oversee daily office operations and ensure smooth coordination across departments.</li><li>Handle procurement, vendor management, and office supply inventory.</li><li>Liaise with service providers for maintenance, travel, and administrative requirements.</li><li>Support HR and admin processes like attendance tracking, onboarding, and employee records.</li><li>Maintain documentation, records, and filing systems (digital and physical).</li><li>Assist in planning company events, meetings, and logistics.</li></ul>Finance &amp; Accounting Support<ul><li>Handle basic accounting tasks such as data entry, expense tracking, and petty cash management.</li><li>Coordinate with finance teams for invoice processing and payment follow-ups.</li><li>Prepare and maintain vendor payment details and ensure timely TDS deductions and compliance.</li><li>Maintain records of TDS challans, vendor invoices, and related financial documentation.</li><li>Liaise with external accountants or auditors for financial information and document sharing.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>3&ndash;6 years of experience as an Executive Assistant, Secretary, or Office Administrator.</li><li>Working knowledge of basic finance and accounting principles, including TDS.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting tools (e.g., Tally, Excel-based MIS).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information responsibly.</li><li>Positive attitude, initiative, and ability to work independently under minimal supervision.</li></ul>Interested candidates please share your updated resume to mathew@kutung.comJob Types: Full-time, PermanentPay: &#8377;450,000.00 - &#8377;650,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant / Secretary (Operations & Admin) (Female)

Alpha Beta Partners Ltd (UK based company)

Introduction to CompanyEstablished in 1989, Metropolitan Warehouse &amp; Delivery (MWD) is a leading provider of premier White Glove furniture delivery services in the USA. With operations in 44 cities across the USA and a dedicated team of over 1,200 professionals, MWD specializes in ECommerce furniture delivery, warehousing, and comprehensive white-glove delivery solutions.Job Specifications<ul><li>Time: 5:00 PM - 2:00 AM</li><li>Location: Plaza 145, Civic Center, Phase IV, Bharia Town, Rawalpindi</li><li>Job Type: Onsite - Full Time</li><li>Education: Bachelor&rsquo;s in business administration, Management, or a related discipline.</li><li>Experience: 3 to 5 years of experience as an Executive Secretary, Personal Secretary</li><li>Skill Set: English Communication, Proficiency in Microsoft Office, Project Managment</li><li>Residence: Must be located in Rawalpindi/Islamabad</li></ul>Job DescriptionThe Executive Secretary provides high-level administrative and executive support to the President of the organization. This role requires exceptional organizational, communication, and time management skills to ensure seamless coordination across multiple time zones. The incumbent will be responsible for managing executive schedules, travel arrangements, and confidential correspondence, serving as a key liaison between the President and internal as well as external stakeholders. The position requires a proactive, professional, and detail-oriented individual capable of handling sensitive information with utmost confidentiality and discretion while ensuring efficiency in all administrative operations.Executive Support &amp; Coordination<ul><li>Manage the President&rsquo;s calendar, appointments, and daily schedule, ensuring optimal time utilization</li><li>Organize and coordinate meetings, conference calls, and video conferences across global time zones</li><li>Prepare agendas, take minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and manage official correspondence, reports, and presentations with precision and professionalism.</li></ul>Travel &amp; Logistics Management<ul><li>Arrange international and domestic travel itineraries, including flight bookings, accommodations, visas, and local transportation.</li><li>Ensure all travel plans align with organizational policies and personal preferences of the President.</li><li>Manage and reconcile travel expenses and related documentation.</li></ul>Communication &amp; Liaison<ul><li>Serve as the primary point of contact between the President and internal/external stakeholders.</li><li>Coordinate information flow, ensuring timely communication between departments and leadership.</li><li>Handle confidential information with discretion and maintain professional relationships with global teams.</li></ul>Administrative &amp; Office Support<ul><li>Maintain accurate and organized filing systems (both electronic and physical).</li><li>Oversee document control, ensuring confidentiality and version accuracy</li><li>Support senior management in coordination of office events, meetings, and special projects as required.</li><li>Prepare data, charts, and reports using Microsoft Excel and PowerPoint.</li></ul>Confidentiality &amp; Professionalism<ul><li>Maintain the highest standards of integrity and discretion in handling sensitive matters.</li><li>Exhibit professionalism and diplomacy in all interactions on behalf of the President</li></ul>Employee Benifits<ul><li>Market Competetive Salaries</li><li>Promotions &amp; Yearly increments (Based on Performance)</li><li>EOBI &amp; Gratuity</li><li>2 Yearly Bonuses</li><li>Medical Insurance (Employee, Spouce &amp; Children)</li><li>Life Insurance</li><li>Employee Health Care Program (Gym, Kitchen/Mess Services, Inhouse doctor)</li><li>Employee Social Activity Program (Tours, Office Celebrations, Team collaboration)</li></ul>Job Type: Full-timeExperience:<ul><li>Personal Assistant: 3 years (Preferred)</li></ul>Location:<ul><li>Rawalpindi Gpo (Preferred)</li></ul>Work Location: In person

Executive Secretary (Females Only)

headway computers trading LLC

NOTE : ONLY WITH UAE BASED EXPIRIENCED APPLICANT WILL ENTERTAINEDAdministrative Secretary Required Skills<ul><li>Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.</li><li>Strong attention to detail and accuracy in handling administrative duties.</li><li>Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills, including professional phone etiquette.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Strong interpersonal skills to work effectively with colleagues at all levels of the organization.</li><li>Ability to work independently with minimal supervision and also as part of a team.</li><li>Basic knowledge of office equipment and systems.</li><li>Problem-solving and decision-making abilities to resolve administrative issues efficiently.</li><li>Strong multitasking skills to handle multiple projects and responsibilities simultaneously.</li></ul>Required Qualifications<ul><li>Proven experience as an administrative secretary or in a similar administrative role.</li><li>Proficient computer skills, including typing speed and accuracy.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Knowledge of office software and equipment.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to work with minimal supervision and meet deadlines.</li><li>Professional demeanor and customer-oriented approach.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Administrative Secretary Responsibilities<ul><li>Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.</li><li>Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.</li><li>Schedule and coordinate meetings, conferences, and travel arrangements for the management team.</li><li>Prepare and distribute meeting agendas, minutes, and other necessary documents.</li><li>Assist in the preparation of reports, presentations, and other business documents.</li><li>Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.</li><li>Greet and assist visitors, directing them to the appropriate person or department.</li><li>Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.</li><li>Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.</li><li>Assist in the planning and execution of company events and employee engagement activities.</li><li>Collaborate with other administrative staff to ensure efficient office operations.</li></ul>Job Type: Full-timePay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>ADMIN SECRETARY: 2 years (Required)</li></ul>Language:<ul><li>ENGLISH (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

ADMIN SECRETARY

Al Taif Group

We&rsquo;re seeking a proactive Secretary cum Admin for our Whitby Hill Contracting LLC, Dubai office to manage front-desk operations and provide administrative support across the office.Requirements:<ul><li>Minimum 3 years of experience in reception or administrative roles</li><li>Excellent communication and organizational skills</li><li>Proficient in MS Office</li><li>Have knowledge in contracting company is a plus.</li></ul>Job Type: Full-time

Secretary cum Admin

County of San Mateo

<div></div><div><div><div>San Mateo County's Human Services Agency is seeking an experienced, dynamic individual for the position of Administrative Secretary III, who will, under general supervision, perform varied secretarial and office administrative assistance; use discretion in determining alternatives from well-defined guidelines in relieving management of routine administrative details; and may provide direction to office support staff on a project basis. Day-to-day activities require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of County staff and representatives of the public. 
 
The ideal candidate will possess:<ul><li>
Experience performing a variety of secretarial and administrative support duties.</li><li>
Ability to compose correspondence independently or from brief instructions.</li><li>
Strong computer skills with high proficiency in Microsoft Word, Excel, and PowerPoint.</li><li>
Possess excellent verbal and written business communication skills, in order to prepare clear and concise reports, meeting minutes and agendas, and conduct positive interactions with County staff, community partners, outside agencies, and the public.</li><li>
Experienced in working successfully as part of a team and ability to work independently.</li><li>
Flexibility to provide effective back-up coverage of various positions as needed.</li><li>
Ability to organize workload and set priorities to meet critical deadlines.</li><li>
Ability to manage multiple assignments while maintaining attention to detail.</li><li>
Proven ability in using initiative and independent judgment.</li><li>
Ability to exercise a high degree of discretion and observe confidentiality.</li><li>
A sense of ownership and responsibility.</li><li>
Ability to research and find information as needed.</li><li>
Desire to strive for professional development and growth, and keep up-to-date with HSA technology and policy/procedure changes.</li></ul> 
Administrative Secretary III - Confidential (Open and Promotional)
Description
San Mateo County's Human Services Agency is seeking an experienced, dynamic individual for the position of Administrative Secretary III, who will, under general supervision, perform varied secretarial and office administrative assistance; use discretion in determining alternatives from well-defined guidelines in relieving management of routine administrative details; and may provide direction to office support staff on a project basis. Day-to-day activities require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of County staff and representatives of the public. 
 
The ideal candidate will possess:<ul><li>
Experience performing a variety of secretarial and administrative support duties.</li><li>
Ability to compose correspondence independently or from brief instructions.</li><li>
Strong computer skills with high proficiency in Microsoft Word, Excel, and PowerPoint.</li><li>
Possess excellent verbal and written business communication skills, in order to prepare clear and concise reports, meeting minutes and agendas, and conduct positive interactions with County staff, community partners, outside agencies, and the public.</li><li>
Experienced in working successfully as part of a team and ability to work independently.</li><li>
Flexibility to provide effective back-up coverage of various positions as needed.</li><li>
Ability to organize workload and set priorities to meet critical deadlines.</li><li>
Ability to manage multiple assignments while maintaining attention to detail.</li><li>
Proven ability in using initiative and independent judgment.</li><li>
Ability to exercise a high degree of discretion and observe confidentiality.</li><li>
A sense of ownership and responsibility.</li><li>
Ability to research and find information as needed.</li><li>
Desire to strive for professional development and growth; and keep up-to-date with HSA technology and policy/procedure changes.</li></ul>
Duties may include but are not limited to, the following:<ul><li>
Provide primary support for the Assistant Agency Director and scheduling support for three Managers.</li><li>
Support a variety of meetings: book meeting rooms, provide administrative support for meeting materials, assist with room set up, reserve, set up, and collect required equipment (laptop, projector and digital recorder).</li><li>
Attend meetings and prepare meeting agendas and meeting minutes and action items.</li><li>
Maintain and order office supplies and materials as needed.</li><li>
Assist to coordinate any necessary staff moves within the Office of the Agency Director.</li><li>
Coordinate the timely completion of reports from assigned Managers.</li><li>
Open and sort mail and attach pertinent back-up materials; process outgoing mail or financial invoices as required.</li><li>
Organize and maintain various office files, and purge files as required.</li><li>
Follow-up on projects, transmit information, and keep informed on division activities.</li><li>
Keep lunch room bulletin boards up-to-date.</li><li>
Provide project direction to support staff as needed.</li><li>
Plan and coordinate department functions and events, and perform other duties as assigned.</li><li>
Receive and screen visitors and telephone calls as needed and provide factual information which may require the interpretation and applications of policy and procedures.</li><li>
Greet the public and provide front desk coverage as needed.</li><li>
Organize own work, set priorities, and develop and meet critical deadlines.</li><li>
Perform other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>Education and Experience: 
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. 
<ul><li>
A typical way to qualify is two years of secretarial experience, which has included providing office and administrative support to management staff.</li><li>
Experience providing administrative assistance to upper-level management is preferred. 
</li></ul>
Knowledge of:<ul><li>
Office administrative and secretarial practices and procedures.</li><li>
Basic organization and function of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions.</li><li>
Record keeping, report preparation, filing methods, and records management techniques.</li><li>
Correct English usage, including spelling, grammar, punctuation, and vocabulary.</li><li>
Standard business arithmetic, including percentages and decimals.</li><li>
Basic supervisory principles and practices.</li><li>
Basic budgeting principles and practices.</li></ul> 

Skill/Ability to:<ul><li>
Provide varied, responsible, and often confidential secretarial and office administrative assistance to high-level management and other associated supervisory and professional staff.</li><li>
Plan, direct, and review the work of assigned staff, and instruct staff in work procedures.</li><li>
Interpret, apply, and explain complex policies and procedures using tact, discretion, initiative, and independent judgment within established guidelines.</li><li>
Analyze and resolve office administrative situations and problems.</li><li>
Research, compile, and summarize a variety of informational materials.</li><li>
Compose correspondence independently or from brief instructions.</li><li>
Establish and maintain effective working relationships.</li><li>
Organize work, set priorities, and meet critical deadlines.</li><li>
Follow up on assignments with a minimum of direction.</li></ul></div>
<div><h2 class="jobSectionHeader">Application/Examination</h2></div>
<div>Open &amp; Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/ limited term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. 
 
The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the &quot;Apply&quot; button above. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. 
 
TENTATIVE RECRUITMENT SCHEDULE 
Final Filing Date: Tuesday, November 18, 2025 at 11:59 p.m. PST 
Application Screening: Wednesday, November 19, 2025 
Combined Panel Interviews: Thursday, December 11, 2025 
 
About the County<div>
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. 
 
The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.</div><div> 

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.</div> 
<div></div>
Analyst: Arlene Cahill (Administrative Secretary-Confidential &ndash; E476)</div></div></div>

Administrative Secretary III - Confidential (Open and Promotional)

The Certification International

As Secretary, you will play a crucial role in ensuring the smooth and efficient operation of the office or organization you work for. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.Note: Only PhilippinoJob Description:Provide administrative and clerical support to ensure the efficient operation of the office.Create, edit, and proofread documents, reports, and correspondence.Maintain organized physical and electronic files, records, and databases.Manage incoming and outgoing communications, including calls and emails.Schedule appointments, meetings, and coordinate calendar activities.Perform various administrative tasks .Job Type: Full-timePay: QAR2,500.00 - QAR3,500.00 per month

Secretary/Admin Philippino

Search 10000+ Secretary administrative assistant jobs near you this November. New roles added regularly across leading industries. Apply today.