secretary administrative assistant

Forsa Connect

Apply Now Directly:https://forsaconnect.com/job/25We&rsquo;re Hiring | Secretary / Administrative Assistant Location: Smouha, Alexandria, Egypt Industry: Construction Employment Type: Full-TimeA well-established construction company is looking for a proactive and highly organized Secretary / Administrative Assistant to join our Alexandria office. This role is critical to supporting daily operations and ensuring smooth communication across the business. The ideal candidate will represent the company with professionalism and efficiency.Key ResponsibilitiesManage daily administrative and office operations Handle phone calls, emails, and official correspondence Coordinate calendars, meetings, and appointments Prepare reports, letters, and internal documentation Greet visitors and provide front-desk support Maintain accurate filing and document archiving systemsRequirementsBachelor&rsquo;s degree in Business Administration or a related field 1&ndash;3 years of experience in an administrative or secretarial role Excellent Arabic &amp; English communication skills Proficient in Microsoft Office (Word, Excel, Outlook) Strong organizational, multitasking, and time-management skillsWhat We OfferCompetitive salary (based on experience) Social &amp; medical insurance Two days off per week Professional and supportive work environment Career growth opportunitiesJob Type: Full-timeWork Location: Remote

Secretary / Administrative Assistant

Gumaco KSA

Location: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Executive Secretary and Administrative Assistant to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Flight ticket</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-timePay: ﷼4,000.00 - ﷼6,000.00 per month

Executive Secretary and Administrative Assistant

Shater Abbas Restaurants

We are a dynamic and innovative company seeking a highly organized and proactive individual to join our team as a Secretary and Office Manager. This is an exciting opportunity for someone who is enthusiastic about contributing to the efficient functioning of an office environment.Key Responsibilities:As the Secretary and Office Manager, you will be responsible for:<ul><li>Administrative Support: Providing comprehensive administrative support to executives and other team members.</li><li>Office Management: Overseeing the daily operations of the office, ensuring a smooth and efficient work environment.</li><li>Calendar Management: Scheduling appointments, meetings, and events, and coordinating logistics.</li><li>Communication: Handling phone calls, emails, and correspondence, and maintaining a professional and friendly office atmosphere.</li><li>Document Preparation: Drafting, proofreading, and editing documents, reports, and presentations.</li><li>Travel Coordination: Making travel arrangements and accommodations for executives and team members.</li><li>Facilities Management: Managing office supplies, equipment, and coordinating office maintenance.</li><li>Team Coordination: Collaborating with different departments to facilitate effective communication and coordination.</li><li>Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality.</li></ul>Qualifications:<ul><li>Proven experience as a Secretary or Office Manager.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite.</li><li>High level of professionalism and attention to detail.</li><li>Ability to work independently and as part of a team.</li></ul>How to Apply:If you are a dedicated and organized professional with experience in secretarial and office management roles, please submit your resume and a cover letter detailing your relevant experience here. Please include &quot;Secretary and Office Manager Application&quot; in the subject line. We look forward to reviewing your application.Location: [Lusail, Qatar]Note: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.Job Type: Full-timePay: From QAR1.00 per month

Secretary/ Office Manager-Female

GULF ENVIRONMENT & WASTE FZE

We are looking for an Arabic speaking and writing Personal Assistant (Executive Secretary) to General Manager having experience in the UAE.Office location: Deira, Dubai (near metro station).Salary: negotiable, based on experience.Duties:*Follow up with the company staff in accordance with the instructions of the General Manager.*Calendar management: Scheduling meetings, appointments, and reminders.*Schedule and follow up on personal appointments (medical, etc.)*Meetings support and attendance.*Email, messengers&rsquo; correspondence, follow-up (company and private if required).*Prepare and distribute internal and external documents, including reports, memos, and individual letters, etc.*Prepare presentations.*Organizing and maintaining files and records.*Perform other duties of the Personal Assistant (Executive Secretary) as assigned by the General Manager.Requirements:*Arabic speaking and writing!*Relevant experience according to the duties mentioned above.PLEASE PAY ATTENTION TO REPLY ALL APPLICATION QUESTIONS.Job Type: Full-timeApplication Question(s):<ul><li>1. What is your current visa type in the UAE? Visit, Employment, Family, Own, etc.?</li><li>2. What is your salary expectation, AED/month?</li><li>3. What is your current salary, AED/month?</li><li>4. When are you available to join (immediately or what is the notice period)?</li><li>5. Do you have the UAE driving license? Is it valid or no?</li><li>6. What is your experience using Excel? For what specific functions (large databases/ sorting/ math functions, flowcharts creation, etc.)? Please specify.</li><li>7. Have you worked with a CRM? What kind of? And what exactly did you do?</li><li>8. Have you used any AI? Which ones? What level (basic or paid subscriptions)?</li><li>9. Have you used any specialized AI (video content, programming, etc.)? Please specify which ones.</li><li>10. Are you able to organize files, to create filing system?</li><li>11. Are you willing to answer calls after working hours, during day off?</li></ul>

ARABIC SPEAKING PERSONAL ASSISTANT (EXECUTIVE SECRETARY), DEIRA, DUBAI

Hot n cool

Job Summary:Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum 3 years of experience in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul>Preferred Skills<ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

AL SANPOK TRADING, SERVICES & CONTRACTING CO

Position Overview - We are seeking a highly organized and proactive Secretary to support daily administrative and coordination activities within our Oil &amp; Gas operations. The ideal candidate will be professional, detail‑oriented, and capable of managing a fast‑paced workload with efficiency and discretion.This role requires strong communication skills in both Arabic and English, with the ability to interact confidently with internal teams, clients, and external stakeholders.Key Responsibilities<ul><li>Manage daily administrative tasks, including correspondence, document preparation, filing, and scheduling.</li><li>Handle incoming calls, emails, and inquiries with professionalism and timely follow‑up.</li><li>Coordinate meetings, appointments, and travel arrangements for management and project teams.</li><li>Prepare reports, memos, and presentations as required.</li><li>Maintain organized records, contracts, and project documentation.</li><li>Support HR, procurement, and operations teams with administrative tasks when needed.</li><li>Liaise with clients, suppliers, and government entities in Arabic and English.</li><li>Ensure confidentiality and proper handling of sensitive information.</li><li>Assist in office management duties to ensure smooth daily operations.</li></ul>Required Qualifications<ul><li>Fluency in Arabic (mandatory) and strong proficiency in English.</li><li>Proven experience in an administrative or secretarial role, preferably within the Oil &amp; Gas or contracting sector.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor with the ability to work independently and under pressure.</li><li>Strong attention to detail and commitment to accuracy.</li></ul>Preferred ProfileWhile all qualified applicants are welcome, candidates with cultural and linguistic familiarity relevant to our client base are highly valued. Preference will be given to applicants from Western Arab countries, including but not limited to :<ul><li>Jordan</li><li>Lebanon</li><li>Tunisia</li><li>Morocco</li><li>Egypt</li></ul>Job Type: Full-timePay: Up to QAR4,500.00 per monthLanguage:<ul><li>arabic (Required)</li></ul>

Secretary - Female ( Arabic Speaking )

Visual Lab

We are seeking a dedicated female candidate for the role of Admin/Tele-sales Secretary. This position combines administrative, sales support, and secretarial responsibilities to assist our team effectively. We invite all qualified female candidates to attend our walk-in interview. The ideal candidate is detail-oriented, has excellent communication skills, and can handle multiple tasks efficiently.Responsibilities:<ul><li>Provide administrative support to the sales team and management.</li><li>Prepare, organize, and maintain documents, reports, and presentations.</li><li>Manage incoming calls, emails, and other communications.</li><li>Coordinate meetings, appointments, and schedules.</li><li>Process sales orders and maintain accurate sales records.</li><li>Assist in preparing quotations, proposals, and invoices.</li><li>Update and maintain customer databases and CRM systems.</li><li>Handle general office tasks, such as ordering supplies and maintaining office organization.</li></ul>Requirements:<ul><li>Previous experience in an administrative or secretarial role, preferably with sales support.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Good written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Familiarity with CRM software is an advantage.</li></ul>Interview Details:<ul><li>Registration: Please share your CV via WhatsApp +971551096009.</li><li>Walk-In Interview Date: The interview date will be provided after the initial selection process.</li></ul>If you are a motivated individual with a passion for administrative support and sales, we encourage you to walk in for an interview!Job Type: Full-time

Admin/Tele-Sales Secretary (Walk-In Interview) – Female Only

Search 7284+ Secretary administrative assistant jobs near you this January. New roles added regularly across leading industries. Apply today.