secretary administrative assistant

State of Michigan

<div>JOB <b>The Department reserves the right to close this posting prior to its original end date. </b><b>Once 50 applications have been received, the posting will automatically close.</b><p></p><p><br>
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan&rsquo;s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.</p><p>
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Serves as lead administrative support for the district. Serves as the district Procurement Card holder; completes authorized purchases in accordance with State of MI procurement policies. Performs related work as assigned.</p>
Secretary - Position Description Summary<br>
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<b>If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.</b><p>
Employment and Training Careers page</p><br>
EXAMPLE OF DUTIES <b>Education</b><br>
Educational level typically acquired through completion of high school.<br>
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<b>Experience</b><br>
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.<br>
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OR<br>
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Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. SUPPLEMENTAL INFORMATION
<p><b>
To be considered for this position you must:</b><br>
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1. Attach a <b>cover letter</b> describing what strengths and work experience you bring to this position.<br>
2. Attach a copy of your <b>detailed resume</b> to the job application. Dates of employment should include month and year and hours per week.</p><p>
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.</p><p>
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.</p><p>
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.</p><p>
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.</p><p><b>
The department reserves the right to close this posting at any time if it is determined that a sufficient number of applications have been received.</b><br>
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<b>Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.
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<b>Applications must be submitted through NEOGOV</b>. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.<br>
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For information about this specific position, please email LEO-OHR@michigan.gov. Please reference the job posting number in subject line.</p>
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf</div>

Secretary 9 - Management Assistant - Ann Arbor

State of Illinois

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
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Reasonable Accommodation Statement
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The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
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Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
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Sponsorship for Employment
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The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
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Disclosure of Salary Information
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In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
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<br><b>Date:</b> Jul 10, 2026
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<b>Location:</b><br>
Chicago, IL, US, 60607
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<br><b>Job Requisition ID:</b> 57407
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<b>Job Requisition ID:</b> 57407
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<b>BPIS:</b> 07726
<br><b>Opening Date:</b> 07/10/2026
<br><b>Closing Date:</b> 07/24/2026
<br><b>Agency:</b> Department of Healthcare and Family Services
<br><b>Class Title:</b> EXEC SECRETARY I - 14031
<br><b>Skill Option:</b> Keyboarding
<br><b>Bilingual Option:</b> None
<br><b>Salary:</b> Anticipated starting salary range $4,747-$6,446/mo.
<br><b>Job Type:</b> Salaried
<br><b>Category:</b> Full Time
<br><b>County:</b> Cook
<br><b>Number of Vacancies:</b> 1
<br><b>Bargaining Unit Code:</b> None
<br><b>Merit Comp Code:</b> Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
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A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
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Why Work for Illinois?
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Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
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<b>Position Overview:</b><br>
The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.
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<b>Employees receive a robust benefit package including:</b><br>
Monday-Friday work schedule
<br>Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
<br>Health, Life, Vision, and Dental Insurance
<br>Pension Plan
<br>Paid Parental Leave
<br>Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
<br>Employees earn (12) paid Sick Days annually.
<br>New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
<br>Employees earn (3) paid Personal Days annually.
<br>(13-14) paid holidays annually (based on start date)
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If you are seeking a new opportunity, and this position appeals to you, please apply today!
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At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
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HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
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Essential Functions
<br>Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
<br>Composes replies to routine correspondence and requests for information.
<br>Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
<br>Reviews all personnel transaction requests for complete and correct information and policy application.
<br>Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director’s office to remain current on section activities.
<br>Establishes and updates the section’s records, correspondence, and report filing system.
<br>Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
<br>Minimum Qualifications
<br>Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
<br>Requires ability to keyboard accurately at 55 words per minute.
<br>Preferred Qualifications
<br>Minimum of two (2) years of professional experience serving an assistant to executive level management.
<br>Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
<br>Minimum of one (1) year of professional experience working in a Human Resources Office.
<br>Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
<br>Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
<br>Conditions of Employment
<br>Requires completion of a background check and self-disclosure of criminal history.
<br>Requires the ability to utilize and maintain state issued equipment such as a laptop.
<br>Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
<br>The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
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<b>Work Hours:</b> Monday - Friday 8:30am to 5:00pm
<br><b>Headquarter Location:</b> 401 S Clinton St, Chicago, Illinois, 60607
<br><b>Work County:</b> Cook
<br><b>Email:</b> HFS.DPASApps@illinois.gov
<br><b>Posting Group:</b> Office & Administrative Support
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The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
<br>systems@SIL-P1.ns2cloud.com
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<b>Nearest Major Market:</b> Chicago

Administrative Secretary (Executive Secretary I)

Land Laboratories

<p><b>Mannai Corporation</b> is excited to announce the launch of a new specialized venture in <b>Riyadh, Saudi Arabia</b>, Mannai Technologies. As we expand our footprint in the Kingdom, we are seeking a highly skilled and proactive <b>Administrative Assistant </b> to join our founding team.</p><p><b>Administrative Assistant </b></p><p><b>Location:</b> Riyadh Gallery</p><p><b>Position Overview:</b> We are seeking a proactive and organized Administrative Assistant to support our corporate operations in Riyadh. This versatile role manages front-desk reception, essential office organization, document control, and routine administrative tasks on government portals.</p><p><b>Key Responsibilities:</b></p><ul><li>Act as the initial point of contact for visitors and clients, managing the reception area professionally and routing inquiries.</li><li>Oversee general office operations, including the procurement and inventory management of office <b>stationery</b> and supplies.</li><li>Maintain an impeccable physical and digital <b>filing</b> system for corporate documents, contracts, and internal correspondence.</li><li>Assist the HR team with basic candidate <b>screening</b>, CV profiling, and coordinating interview schedules.</li><li>Perform basic data entry and administrative updates on corporate and standard government portals as directed.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>High School Diploma, Secretarial Diploma, or Bachelor&rsquo;s degree.</li><li>Previous experience in a receptionist, administrative assistant, or office coordinator role.</li><li>Basic familiarity with navigating local corporate administrative portals or government platforms.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li><b>Language:</b> Good command of both <b>English and Arabic</b> (written and spoken).</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Salary Expectation in Saudi Riyals</li><li>Current Salary Saudi Riyals</li></ul><p>Experience:</p><ul><li>Goverment Portals: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Riyadh (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (Saudi National)

Mark Development Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive administrative support: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Lihue, HI (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

AEON DIGITAL ADVERTISING MATERIAL TRADING LLC

<p>We are looking for a professional and organized Receptionist / Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, a pleasant personality, and good knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).</p><p>Requirements</p><ul><li>Previous experience as a Receptionist, Secretary, or Administrative Assistant is preferred.</li><li>Good communication skills in English.</li><li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Ability to work independently and as part of a team.Key Responsibilities</li><li>Welcome visitors and handle front-desk operations professionally.</li><li>Answer phone calls and respond to emails.</li><li>Manage appointments, meetings, and calendars.</li><li>Prepare letters, reports, and basic presentations.</li><li>Maintain visitor records and office correspondence.</li><li>Support management with administrative tasks.</li><li>Coordinate courier deliveries and office documentation</li></ul><p>Pay: AED1,500.00 - AED2,000.00 per month</p><p>Work Location: In person</p>

Receptionist

National Experienced Workforce Solutions

<div><div><div><div><b>Executive/Administrative Assistant (SDC-1496)</b></div></div><br>
<div><div><b>
ID:</b></div><div> SDC-1496</div><div><b> Location:</b></div><div> Washington</div><div><b> Program:</b></div><div> SEE</div><br>
</div><br>
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Wage/Hr:</b></div><div> $18.40</div><div><b> Hours/Week:</b></div><div> 40 Hours Per Week</div><div><b> Minimum Age:</b></div><div> 55</div></div><div><div><div><p><br>
For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.</p><p>
NEW Solutions connects experienced workers (ages 55+) with the Environmental Protection Agency (EPA). These experienced professionals provide administrative, scientific, and technical support to the Environmental Protection Agency through the Senior Environmental Employment (SEE) Program.</p><p>
Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period.</p><p>
Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.</p><p>
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.</p><p>
This opportunity applies to applicants legally eligible to work in the United States.</p></div></div></div><div><div><div><div><b><br>
Qualifications:</b><p><br>
Minimum of 3 year(s) of experience in Administrative Support OR AA Degree</p><ul><li>
Experience required with Windows, MS Word, WordPerfect, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook, MS OneDrive, Fax, Copying Machine, Scanner</li></ul></div></div><div><b>
Duties:</b><p><br>
Serves as Executive/Administrative Assistant to political team, providing comprehensive executive and administrative support in a fast-paced environment. Independently manages executive operations, coordinates complex schedules and competing priorities. Exercises sound judgment, discretion, and diplomacy in handling sensitive and confidential matters while ensuring the efficient operation of the Immediate Office.</p><ul><li>
Provides comprehensive executive calendar management for the OCSPP Immediate Office (IO), including scheduling complex meetings, resolving conflicts, prioritizing requests, coordinating travel, and ensuring executives are prepared with briefing materials and meeting logistics. 40%</li><li>
Serves as the primary administrative liaison for the IO by coordinating with EPA leadership offices, program offices, regional offices, the Office of the Administrator, and external stakeholders. Screens requests, manages correspondence, and responds to inquiries requiring tact and discretion. 25%</li><li>
Coordinates executive meetings, briefings, and events by arranging conference rooms, audiovisual support, visitor access, security requirements, agendas, briefing materials, and protocol for internal and external participants. Greets and escorts visitors as appropriate. 20%</li><li>
Monitors action items, meeting requests, invitations, speaking engagements, and executive deliverables to ensure timely completion. 15%</li></ul><br>
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Other:</b><br>
<ul><li>
Annual training courses mandated by the agency</li><li>
Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</li></ul></div></div></div><br>
</div><p><i>
NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.</i></p></div>

Executive/Administrative Assistant (SDC-1496)

HunaTek Government Solutions

<div><h1 class="jobSectionHeader"><b>Staff Assistant (Project Coordinator)</b></h1>
<p><b>Location:</b> Washington, DC, 20037</p>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<p>HunaTek is seeking a Staff Assistant to fill a vacancy on our contract with Department of State, located in Washington DC. The Staff Assistant serves as a critical support resource to the Under Secretary, Special Assistants, and Senior Advisors by coordinating administrative and operational processes that advance key business needs and mission objectives. This role requires a comprehensive understanding of bureau priorities, strong judgment in managing competing demands, and the ability to facilitate seamless interagency coordination.</p>
<div>This position is contingent upon contract award.</div>
<h2 class="jobSectionHeader"><b>Essential Job Functions:</b></h2>
<h3 class="jobSectionHeader"><b>Strategic Support &amp; Coordination</b></h3>
<ul><li>Serve as Staff Assistant to the Under Secretary, Special Assistants, and Senior Advisors, coordinating administrative and operational processes to advance critical business needs and mission objectives.</li>
<li>Maintain a comprehensive understanding of major current and long-term issues pursued by the bureau to provide informed support and anticipate leadership needs.</li>
<li>Exercise sound judgment in prioritizing competing demands and resolving administrative challenges both short and long term.</li>
<li>Provide backup support to process and submit time and attendance records for F/FO personnel.</li>
<li>Perform other duties as assigned.</li>
</ul><h3 class="jobSectionHeader"><b>Interagency &amp; Departmental Liaison</b></h3>
<ul><li>Maintain liaison with the Office of the Secretary, Executive Secretariat (S/ES), Operations Center, Department Principals, offices of other Assistant Secretaries, and offices of Principals in other agencies to facilitate seamless coordination and information flow.</li>
<li>Coordinate with bureaus and offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, proactively addressing potential delays.</li>
<li>Advise Bureau personnel on overdue action items, upcoming deadlines, priority issues, and Department/S/ES procedures for processing documentation.</li>
</ul><h3 class="jobSectionHeader"><b>Correspondence Management &amp; Quality Control</b></h3>
<ul><li>Maintain liaison with bureau offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, coordinating with the Chief of Staff, Special Assistants, and Senior Advisors to track and monitor correspondence within the F Family.</li>
<li>Determine feasibility of meeting deadlines, make necessary corrections, return documents to originators for changes, and notify originators when extensions are required.</li>
<li>Ensure all official communications to the F Under Secretary are properly and promptly handled in accordance with records requirements and Department standards.</li>
<li>Assist in preparing high volumes of correspondence, telegrams, memoranda, briefing papers, and reports for senior-level contacts at the White House NSC, DOD, DOC, DOE, DOJ, and across the Department.</li>
<li>Prepare and request briefing memoranda for meetings through the Department paper tasking system.</li>
<li>Coordinate with Special Assistants and Senior Advisors to track, monitor, and expedite correspondence within the F family bureaus.</li>
<li>Ensure the quality and timeliness of written products drafted within the F family bureaus directed to Department principals, maintaining the highest standards of professionalism.</li>
<li>Provide authoritative guidance, enforce deadlines, and review and edit all documents for the Under Secretary to ensure correct format, style, coherence, accuracy, content, and clearances.</li>
<li>Make necessary corrections or return documents to originators with clear guidance for required changes.</li>
</ul><h3 class="jobSectionHeader"><b>Knowledge Management, Process &amp; Workflow Improvement</b></h3>
<ul><li>Design and implement knowledge management systems to track assignments, share information, and maintain core documentation in collaboration with F Front Office staff and other Department personnel.</li>
<li>Determine feasibility of meeting deadlines on specific documents, notify originators when extensions are required, and negotiate realistic timelines.</li>
<li>Respond promptly to inquiries from within and outside F family bureaus concerning the status, location, subject matter, and deadlines of documents and taskers.</li>
<li>Identify workflow bottlenecks and take proactive action to avoid, minimize, or eliminate processing problems in both the short and long term.</li>
</ul><h3 class="jobSectionHeader"><b>Security &amp; Classified Information Management</b></h3>
<ul><li>Ensure classified materials are managed appropriately, including procedures for handling and storing SCI documents.</li>
<li>Take and transcribe notes during international, interagency, or public meetings as required.</li>
</ul><h2 class="jobSectionHeader"><b>Skills and Qualification Required:</b></h2>
<ul><li>High school diploma or GED</li>
<li>Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.</li>
<li>Six (6) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.</li>
<li>Experience working with the U.S. interagency, preferably the Department of Defense, with senior-level contacts.</li>
<li>Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.</li>
<li>Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.</li>
<li>Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.</li>
<li>Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.</li>
<li>Proficiency in travel management, preferably experience with E2 solutions.</li>
<li>Ability to solve problems and encourage consistent, solid performance.</li>
<li>Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.</li>
<li>Strong organizational, communication, interpersonal, and computer skills.</li>
<li>Excellent English language communication skills (written and spoken).</li>
<li>Top Secret clearance</li>
</ul><div><div><b>About Us:</b><br>
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.</div>
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Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.<br>
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<b>Our Benefits:</b><br>
We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:</div>
<ul><li>Comprehensive medical, dental and vision</li>
<li>Long-term and short-term disability insurance and term life insurance</li>
<li>401(K) with safe harbor contribution</li>
<li>Paid time off and 11 paid holidays</li>
<li>Tuition and career development assistance</li>
<li>A selection of voluntary benefits</li>
</ul>
<div></div><div><i>This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.</i></div>
<div></div><div>Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div></div>

Staff Assistant (Project Coordinator)

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