secretary administrative assistant

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

Upper Pottsgrove Township

Administrative Assistant &amp; Township SecretaryLocation: 1441 Laura Lane, Pottstown, PA 19464 (Montgomery County) Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 4:00 PM, plus two evening meetings per month Salary: $22&ndash;$24 per hour (based on experience)Position OverviewThe Administrative Assistant &amp; Township Secretary serves as the central administrative support for township operations. This role is responsible for maintaining official records, coordinating meetings, assisting with public communications, and ensuring compliance with local, state, and federal regulations.Key Responsibilities<ul><li>Greeting and assisting residents and visitors in a courteous and professional manner</li><li>Answer incoming calls and return messages as needed</li><li>Monitor, read, and respond to emails throughout the day</li><li>Process Right-to-Know Law requests in a timely and compliant manner</li><li>Prepare Board of Commissioners (BOC) agenda packets</li><li>Attend, record &amp; transcribe minutes for two evening BOC meetings per month</li><li>Maintain and organize township records in accordance with the PA Municipal Records Manual (including retention, archiving, and disposition)</li><li>Handle incoming and outgoing township mail and distribute appropriately</li><li>Update the official staff directory as needed</li><li>Accept and process permit applications (in-person and by mail)</li><li>Manage and update the township website and social media pages</li><li>Maintain residential property files</li></ul>&middot; Duties are not limited to the responsibilities listed above&middot;&middot;Required Skills &amp; Qualifications<ul><li>Strong knowledge of business English, spelling, and punctuation</li><li>Experience with general office practices, procedures, and equipment</li><li>Ability to work independently on complex clerical tasks</li><li>Strong organizational skills with the ability to maintain detailed records and prepare accurate reports</li><li>High school diploma or GED required</li></ul>&middot; Prior Municipal or Government experience is a plus&middot;&middot;Benefits<ul><li>Health, Dental, and Vision Insurance</li><li>Life insurance</li><li>Generous paid time off</li><li>401(a) retirement plan with employer matching</li></ul>PLEASE SUBMIT YOUR RESUME TO: HIRING@UPTOWNSHIP.ORGPay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant & Township Secretary

Victoria Independent School District

<div>To view the full job description click on the following link: 
Secretary, Assistant Superintendent of Administrative Services 
Employment Term (days): 226 
Pay Scale: Paraprofessional/Clerical 7 
Primary Purpose:
Ensure the efficient operation of the Office of the Assistant Superintendent of Administrative Services by providing comprehensive administrative and secretarial support. Work under general supervision while handling confidential information and serving as a liaison between the Assistant Superintendent and all levels of district staff, outside agencies, and the public. Serve as the initial point of contact for internal and external stakeholders and coordinate day-to-day office operations. 
Qualification Guidelines: 
Education/Certifications:
High School diploma or GED
Two years of college coursework in business related subjects or equivalent work experience. 
Experience:
Four years of related work experience, preferably in a school environment 
Special Knowledge/Skills/Abilities:
Proficient keyboarding, word processing, and file maintenance skills
Proficient in PowerSchool ERP (eFinance), including requisition entry, budget tracking, and reporting
Experienced in Employee Access Center
Skilled in using eSchoolPlus for student information management
Familiar with Let&rsquo;s Talk for community communication and issue resolution tracking
Familiar in PeachJar for digital flyer distribution and community engagement
Knowledge of school district organization, operations, and administrative policies
Excellent organization, communication, and interpersonal skills
Ability to use personal computer and software for spreadsheets, databases, and word processing
COGNOS Report Writer knowledge and experience
Ability to maintain confidentiality and professionalism
Ability to manage multiple tasks efficiently and meet deadlines 
Supervisory Responsibilities:
None</div>

26-27 Secretary, Assistant Superintendent for Administrative Services

Frederick County Public Schools

<div></div><div><ul><div><div>JobID: 17751</div></div> 
<div><div>
Position Type: 
 Secretarial/Clerical/Secretary - 12-Months 
</div><div>
Date Posted: 
 4/13/2026 
</div><div>
Location: 
 Tuscarora High School 
</div><div>
Date Available: 
 06/01/2026 
</div><div>
Closing Date:
 
 04/21/2026 
</div>
 Work Year Calendar and Hours 
<ul><li>12-month position (244 days / year), 7 hours per day</li>
<li>Daily Work Hours: TBD</li>
</ul>
 
For more information about employee benefits please go to: www.fcps.org/benefits 
 
Salary 
<ul><li>Support Salary Scale Grade S10: $26.80 per hour; starting</li>
</ul>
 
Under the Fair Labor and Standards Act this position is non-exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. Please see linked salary scale for the full range. 
 
Role 
 
Under the direction of the Principal, this position manages the main office of a school and renders administrative assistance to the principal and other members of the school staff. This position requires a high level of secretarial skill and experience. 
 
Essential Functions 
 
Reporting directly to the Principal, the Administrative Secretary performs the following duties: 
<ul><li>Uses experience and judgment to resolve problems and prioritize work on behalf of the school.</li>
<li>Maintains proficiency in the use of technology to meet administrative needs.</li>
<li>Maintains consistent and reliable attendance.</li>
<li>Manages an office under the direction of an Administrator; trains and supervises staff.</li>
<li>Maintains financial records/reports, payroll records, school funds, and student activity funds.</li>
<li>Composes routine correspondence.</li>
<li>Orders and receives supplies and checks invoices.</li>
<li>Prepares, types, and proofreads letters, memos, reports and presentations, observations and evaluations.</li>
<li>Effectively uses the automated purchasing system, student information system, and substitute calling system.</li>
<li>Maintains filing systems, attendance reports, logs, and trip records.</li>
<li>Answers telephone, takes messages, greets visitors, makes appointments, and gives information.</li>
<li>Distributes mail and supplies.</li>
<li>Prepares materials for meetings, conferences, and workshops.</li>
<li>Operates various office machines and trains others.</li>
<li>Assists in scheduling use of facilities.</li>
<li>Maintains property accountability.</li>
<li>Assists with student registration.</li>
<li>Assists with procuring substitutes.</li>
</ul>
 
Performs other duties as assigned by the Principal. 
 
Required Qualifications 
<ul><li>High school diploma or equivalent (G.E.D.).</li>
<li>Five (5) years of secretarial experience.</li>
<li>Demonstrated proficiency in the use of office technology to meet administrative needs.</li>
<li>Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.</li>
<li>Demonstrated ability to maintain confidentiality.</li>
<li>Demonstrated ability to communicate clearly and concisely in oral and written form.</li>
<li>Demonstrated ability to work under pressure and maintain flexibility.</li>
<li>Demonstrated strong human relations skills.</li>
<li>Demonstrated proficiency in business math.</li>
<li>Capable of performing the essential functions of the position with or without reasonable accommodations.</li>
<li>Regular and predictable attendance.</li>
</ul>
 
Preferred Qualifications 
<ul><li>Working knowledge of the general organization and functions of the major units of FCPS.</li>
<li>Demonstrated net keyboard rate of 55 words per minute, demonstrated proofreading proficiency, and creation of a table in a word processing program.</li>
<li>Demonstrated ability to prepare bank deposits, and post debits and credits to the financial records.</li>
<li>Demonstrated ability to manage the office, train, and supervise staff.</li>
<li>Demonstrated ability to anticipate work demands and to be pro-active.</li>
<li>Demonstrated evidence of continuous professional growth.</li>
<li>Demonstrated strong human relations skills, with adults and students, which have created a positive and inviting work environment.</li>
<li>Demonstrated ability to work independently with a minimum of supervision.</li>
<li>Familiarity with the FCPS policies, goals and programs.</li>
</ul>
 
FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER 
 
THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT&rsquo;S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.</div></ul></div>

Administrative Secretary, School

Allentown School District

<div></div><div><ul><div><div>JobID: 4288</div></div> 
<div><div>
Position Type: 
 Secretarial/Confidential Clerical 
</div><div>
Date Posted: 
 4/12/2026 
</div><div>
Location: 
 Administration Center - Allentown, PA</div><div> 
Confidential Administrative Secretary 
Salary starting at: $40,000/yr.</div><div> 
Qualifications:</div><ul><li>
Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.</li><li>
Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.</li><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
Satisfactory work record &amp; criminal/child abuse clearances (Acts 34 and 151).</li><li>
Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software.</li><li>
Consistent record of satisfactory work performance.</li><li>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul><div>
Summary</div><div>
The confidential administrative secretary will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures. The confidential administrative secretary will provide support with all areas of Human Resources, especially, recruitment and selection, on boarding, compliance, and electronic data and file retention.</div><div> 
Essential Duties and Responsibilities</div><ul><li>
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.</li><li>
Assists in maintaining accurate records related to the supervisor's progress toward achieving identified goals.</li><li>
Assists with maintaining accurate entries and records in the Human Resources information system and employee files.</li><li>
Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications.</li><li>
Receives and processes resignations/off-boarding for Act 93 &amp; AEA employees.</li><li>
Organizes and maintains an efficient file system and files correspondence and other records for the supervisor.</li><li>
Greets scheduled visitors and conducts them to appropriate areas or persons.</li><li>
Conducts research, and compiles and types statistical reports as required by the supervisor.</li><li>
Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents.</li><li>
Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives.</li><li>
Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements.</li><li>
Prepares outgoing mail and correspondence, including e-mail and faxes.</li><li>
Prepares items for the personnel section of the Board's monthly agenda for the Board's approval.</li><li>
Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.</li></ul></div></ul></div>

Confidential Administrative Secretary

Al-Futtaim

<div>Job Requisition ID: 177401
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

We&rsquo;re Hiring | Board Secretary 
United Arab Emirates 
UAE Nationals or Any Arabic Nationality

A leading insurance company in the UAE is seeking a highly organized and detail-oriented Board Secretary to support the Board of Directors and ensure strong corporate governance practices.

Key Responsibilities:
<ul>
<li>Organize and coordinate Board and Committee meetings, including preparation of agendas and board packs</li>
<li>Record accurate minutes and ensure proper documentation of resolutions</li>
<li>Maintain statutory records and corporate documents in line with regulatory requirements</li>
<li>Ensure compliance with corporate governance frameworks and applicable UAE regulations</li>
<li>Liaise with Board members, executive management, and regulators</li>
<li>Monitor follow-up on Board resolutions and action items</li>
</ul>
Requirements:
<ul>
<li>UAE National (Family Book required) or any Arabic Nationality is preferred</li>
<li>Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field</li>
<li>2+ years of experience in a similar role, preferably within the insurance or financial services sector</li>
<li>Strong knowledge of UAE corporate governance regulations and compliance requirements</li>
<li>Excellent written and verbal communication skills in Arabic and English</li>
<li>High level of professionalism, confidentiality, and attention to detail</li>
</ul>
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application. 
Additional Internal Information:<div> 
<ul><li>Reports to: Board Committee</li><li>Band: F</li></ul></div>

Note:-

You must have been an Al-Futtaim employee for at least 18 months in order to be considered. 
You must inform your HRBP in confidence of your application. 
Please note that this vacancy may be advertised externally in the next week so apply without delay.</div>

Board Secretary - UAE National or Any Arabic Nationality

padgett.wyatt@gmail.com

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our project managers and employees. Administrative Assistant responsibilities include making appointments for city inspections, scheduling testing, contacting customers, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. These are not requirements, just pluses. We are also willing to train and teach for this position if you are someone that can do so.Responsibilities<ul><li>Answer inbound phone calls, taking messages categorize and assign issues accordingly.</li><li>Complete data entry tasks for various department updating and maintaining databases.</li><li>Provide customer service to customers when answering questions regarding process,, procedures, and general information</li><li>Prepare written correspondence as needed</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Update and maintain spreadsheets</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written, verbal, and customer service communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, ability to learn and be trained also a plus.</li></ul>Job Type: Full-timePay: $17.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Administrative Assistant

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