secretary administrative assistant

Blue Ocean Foundation

Job DescriptionPosition: Executive Assistant / Secretary to the Executive Director Department: Executive Office Reports To: Executive DirectorRole SummaryThe Executive Assistant / Secretary will provide high-level administrative, organisational, and logistical support to the Executive Director of Sang. This role is pivotal in ensuring smooth day-to-day operations of the Executive Office, maintaining effective communication with internal teams and external stakeholders, and safeguarding the Director&rsquo;s time and priorities. The position requires discretion, efficiency, and the ability to handle sensitive information with the highest degree of professionalism.Key Responsibilities<ul><li>Administrative Support</li><li>Manage the Executive Director&rsquo;s calendar, appointments, and scheduling.</li><li>Draft, proofread, and format correspondence, reports, presentations, and official documents.</li><li>Maintain records, files, and archives of the Executive Office.</li><li>Communication &amp; Coordination</li><li>Serve as the first point of contact for the Executive Director&rsquo;s office&mdash;screening calls, emails, and visitors.</li><li>Liaise with department heads, staff, board members, and external partners.</li><li>Draft meeting agendas, take minutes, and track follow-up actions.</li><li>Operational Support</li><li>Coordinate travel arrangements, visas, itineraries, and expense reports.</li><li>Assist in the planning and execution of board meetings, events, and special projects.</li><li>Ensure the Director is fully briefed and prepared for all meetings and engagements.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with absolute discretion.</li><li>Maintain a high standard of professional etiquette in all communications.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Social Sciences, Arts Management, or related field (Master&rsquo;s degree preferred).</li><li>3&ndash;5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior leadership.</li><li>Excellent written and verbal communication skills in English (Urdu proficiency a plus).</li><li>Strong organisational skills with the ability to multitask and prioritise.</li><li>Proficient in MS Office Suite, Google Workspace, and digital communication tools.</li><li>Strong interpersonal skills and the ability to work collaboratively across diverse teams.</li><li>High degree of discretion, reliability, and professionalism.</li></ul>Attributes<ul><li>Calm under pressure, adaptable, and solution-oriented.</li><li>Detail-oriented with a proactive approach to problem-solving.</li><li>Deep interest in the arts, culture, or non-profit sector preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant/ Secretary

First Capital

SECRETARY / ADMINWe are looking for a female candidate, preferably of Lebanese or Moroccan nationality, to join our Company. The ideal candidate must be fluent in English and French, experienced and with strong administrative and communication skills.Key Responsibility:Manage and organize daily office operations, schedules, and appointments.<ul><li>Prepare and draft correspondence, reports, and presentations in English and French.</li></ul><ul><li>Handle phone calls, emails, and other communications in a professional manner.</li></ul><ul><li>Maintain filing systems, records, and important documents (digital and physical).</li></ul><ul><li>Assist management with meeting coordination, agendas, and minutes.</li></ul><ul><li>Support HR and administrative tasks such as staff coordination, document processing, and data entry.</li></ul><ul><li>Ensure smooth day-to-day workflow in the office.</li></ul><ul><li>Act as the first point of contact for clients, visitors, and partners.</li></ul>Qualifications &amp; Requirements<ul><li>Female, preferably Lebanese or Moroccan nationality.</li></ul><ul><li>Proven experience as a Secretary, Executive Assistant, or in a similar administrative role.</li></ul><ul><li>Strong organizational and multitasking skills with attention to detail.</li></ul><ul><li>Excellent communication skills in English and French (verbal and written).</li></ul><ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Professional personality with discretion and confidentiality.</li></ul><ul><li>Ability to work independently and support multiple team members.</li></ul>Preferred Skills<ul><li>Additional knowledge of Arabic is an advantage.</li></ul><ul><li>Strong interpersonal skills with a customer-service mindset.</li></ul><ul><li>Flexibility and adaptability in a fast-paced environment.</li></ul>Job Type: Full-time

SECRETARY / ADMIN

<div>
 
 The International University of Science &amp; Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.
 
 
 
 
 
 The primary role of the secretary is to assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information.
 
 
 You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Answer phone calls and redirect them when necessary
 </li>
 <li>
 Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
 </li>
 <li>
 Prepare and disseminate correspondence, memos and forms
 </li>
 <li>
 File and update contact information of internal and external partners
 </li>
 <li>
 Support and facilitate the completion of regular reports
 </li>
 <li>
 Develop and maintain a filing system
 </li>
 <li>
 Check frequently the levels of office supplies and place appropriate orders
 </li>
 <li>
 Undertake occasional receptionist duties
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Minimum high school diploma
 </li>
 <li>
 Professional Certificates are an asset
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Proven work experience as a Secretary or Administrative Assistant
 </li>
 <li>
 Familiarity with office organization and optimization techniques
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Project Management
 </li>
 </ul>
 
 
 
 
 
 Behavioral Skills
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High degree of multi-tasking and time management capability
 </li>
 <li>
 Strong oral &amp; written communication skills
 </li>
 </ul>
</div>

Secretaries

Dream Team

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.Administrative Secretary Responsibilities:<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li></ul>Administrative Secretary Requirements:<ul><li>1-2 years of experience as an Administrative Secretary would be advantageous.</li><li>Advanced proficiency in managing documents, spreadsheets, and databases.</li><li>Ability to liaise internally and externally on administrative matters.</li><li>Exceptional filing, recordkeeping, and organizational skills.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling and call forwarding systems.</li><li>Excellent written and verbal communication skills.</li><li>Exceptional interpersonal skills.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs80,000.00 per monthAbility to commute/relocate:<ul><li>Lahore Johar Town: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Secretary - Female

BHY Hospital

Job Title:Administrator&rsquo;s SecretaryJob Responsibilities:Administrative Support&middot; Maintain and manage the Administrator&rsquo;s daily schedule, appointments, and meetings.&middot; Draft, format, and proofread letters, emails, memos, circulars, and official communications.&middot; Prepare meeting agendas, take minutes, and circulate them to relevant stakeholders.&middot; Organize and maintain physical and digital filing systems for all administrative documents.&middot; Act as the first point of contact for internal and external correspondence directed to the Administrator&rsquo;s office.Coordination &amp; Liaison&middot; Coordinate with department heads to collect reports, updates, and data requested by the Administrator.&middot; Follow up on tasks assigned by the Administrator to various departments and ensure timely completion.&middot; Assist in arranging internal and external meetings, workshops, and hospital events.&middot; Facilitate smooth communication between the Administrator and hospital staff, consultants, and external vendors.&middot; Operational Support&middot; Maintain confidentiality of sensitive hospital and staff information at all times.&middot; Track deadlines for compliance documents, hospital licenses, and regulatory requirements, and alert the Administrator in advance.&middot; Support in drafting official hospital policies, circulars, and notices as per Administrator&rsquo;s directives.&middot; Help prepare periodic performance, financial reports for review.&middot; Manage incoming and outgoing correspondence, ensuring proper record-keeping.General Office Management&middot; Oversee stationery and office supply needs for the Administrator&rsquo;s office.&middot; Coordinate travel arrangements and logistics for the Administrator when required.&middot; Maintain decorum and professionalism in the Administrator&rsquo;s office, ensuring a welcoming environment for visitors.&middot; Any other assignment as given by the administrator / Management.Qualification Requirements:Education:Minimum: Bachelor&rsquo;s degree in Business Administration, Public Administration, or a related field.Preferred: Master&rsquo;s degree in Business Administration (MBA), Healthcare Management, or equivalent.Experience:At least 2-4 years of relevant experience as a secretary, personal assistant, or office coordinator (experience in a hospital/healthcare setup is preferred).Skills &amp; Competencies:&middot; Excellent verbal and written communication skills in English and Urdu.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint) / email correspondence and Urdu Typing (Inpage).&middot; Ability to handle confidential information with integrity and discretion.&middot; Good interpersonal skills and ability to interact with diverse staff and consultants.&middot; Ability to work under pressure and manage multiple tasks simultaneously.Job Type: Full-timeWork Location: In person

Administrator's Sectrtary

INTERIOR DECOR AND TRADING CO

Administrative secretary (Arabic speaker)This is a full-time on-site role for an Administrative Secretary Inside Sales located in Abu Dhabi Emirate, United Arab Emirates. The Administrative Secretary will perform various clerical tasks, provide administrative assistance, manage communication channels, coordinate scheduling, and deliver excellent customer service. Daily tasks will involve answering phone calls, managing correspondence, scheduling meetings, maintaining records, and providing support to the sales team to enhance workflow and customer satisfaction.Qualifications<ul><li>Clerical Skills and Administrative Assistance experience</li><li>Excellent Communication skills</li><li>Scheduling and organizational skills</li><li>Strong Customer Service skills</li><li>Proficiency in Microsoft Office Suite or similar software</li><li>High attention to detail and problem-solving skills</li><li>Ability to work independently and as part of a team</li><li>Bachelor's degree in Business Administration or related field is a plus</li></ul>NoteApplication should be located in AbudhabiFluency in English; proficiency in Arabic is a plusSalary negotiable Job Types: Full-time, Permanent, FresherPay: From AED2,500.00 per month

Admin Secretary

Alaska Cleaning Center

We are looking for a responsible Secretary cum Admin to perform a variety of administrative, clerical tasks and providing support to General Manager and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Prepare LPO, Quotations, Contracts as and when required.</li><li>Tender Estimation</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Proven work experience as a Secretary or Sales Admin for at least 2-3 years</li><li>Preferable from cleaning products, equipment, chemical trading companies.</li><li>Fluency in English- Verbal and Written</li><li>Proficiency in MS Office</li><li>Must be locally available and ready to join immediately.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Secretary cum Admin

Search 7968+ Secretary administrative assistant jobs near you this September. New roles added regularly across leading industries. Apply today.