secretary

Qatar Factory (NAFFCO)

Job Posting: SecretaryLocation: Doha Employment Type: Full-TimeAbout the RoleWe are seeking a highly organized and proactive Secretary to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul>Qualifications<ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a valid QID and NOC</li></ul>Job Type: Full-time

Secretary

AL MEERI GRPUP

Role DescriptionThis is a full-time on-site role for a Secretary based in - Al Rai Area. The Secretary will handle various clerical tasks, organize office schedules, and provide executive administrative assistance. Responsibilities include managing correspondence, scheduling meetings, maintaining records, and effectively supporting senior staff in daily operations. The Secretary will also be responsible for delivering excellent customer service to internal and external stakeholders.Qualifications<ul><li>Strong clerical skills, including proficiency in documentation, filing, and multitasking</li><li>Excellent communication skills, including verbal and written proficiency</li><li>Experience in company secretarial work and knowledge of related administrative processes</li><li>Proven abilities in executive administrative assistance and organizational tasks</li><li>Customer service skills to handle inquiries and foster a professional and welcoming environment</li><li>Detail-oriented with excellent time management and problem-solving skills</li><li>Proficient in relevant computer applications such as MS Office</li><li>High school diploma or equivalent is required; additional coursework in business administration is a plus</li><li>Prior experience in a similar role is preferred</li><li>How to Apply:</li></ul>Interested candidates may send their CV to careers@alameeri.com with the subject line:Job Type: Full-timePay: From KD300.000 per month

ALAKHARIA TRADING AND CONTRACTING WLL

1. Secretary (Steel Structure)<ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul>2. Secretary (Joinery)<ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

Royal Source

*Job Title: Secretary*Job Type: Full-time*Job Summary:We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.*Key Responsibilities:<ul><li>Communication: Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li>Scheduling &amp; Coordination: Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li>Document Management: Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li>Meeting Support: Producing agendas, taking minutes, preparing documents for meetings.</li><li>Office Operations: Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul>*Requirements:<ul><li>Technical: Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li>Interpersonal: Excellent communication, strong organizational, time management, and multitasking abilities.</li><li>Professional: Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul>*Preferred Qualifications:<ul><li>Education: High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li>Experience: Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per monthExperience:<ul><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic and English (Preferred)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Middle East Builders Mechanical Group

Job Summary: We are seeking a reliable and detail-oriented Secretary with strong knowledge of banking procedures to provide administrative and financial support. The ideal candidate will assist with daily office operations, banking coordination, and confidential documentation while ensuring smooth communication within the organization.Key Responsibilities:<ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Prepare and maintain financial, banking, and confidential documents</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, banks, and external parties professionally</li><li>Ensure compliance with company policies and banking requirements</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of banking procedures and financial documentation</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul>Preferred Qualifications:<ul><li>Experience in banking, finance, or corporate administration</li><li>Familiarity with UAE banking processes (if applicable)</li></ul>Job Types: Full-time, Permanent

We are a property developer based in Dubai South Business Park.We have a new opening for secretary/ administrative assistance for a senior executive.The Secretary will be responsible for:- Coordination through various verticals- Organising all data flow related to developments- Arranging all meetings and the executive's calendar- Recording minutes of the meetings- Following-up on all tasks internally and externally- Record keeping and management- Timely submissions of information and documentation to the different departments and vendorsIn addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.Job Type: Full-timeApplication Question(s):<ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul>Experience:<ul><li>administrative or secretarial: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Hot n cool

Job Summary:Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum 3 years of experience in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul>Preferred Skills<ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

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