secretary

Newport Borough

Newport Borough, Newport PA is accepting applications for a full-time secretary to work 40 hours a week. The Borough Secretary plays an integral role in the customer service and organizational strength of the Borough&rsquo;s operations. Qualified candidates should have excellent verbal and written communications skills, a strong ability to multi-task and a friendly demeanor. Must have knowledge of bookkeeping, accounting practices and accounting software preferably QuickBooks, strong computer skills including experience with Microsoft Outlook, Word &amp; Excel and knowledge of state and local government regulations. The position requires maintaining legally required files in accordance with the Municipal Records Act; processing payable/receivables, budgeting, financial reporting, bank account reconciliations using QuickBooks, attending Council Meetings with preparation of agendas and minutes, preparing, and filing government reports and other duties as required. Must be able to be bonded. Municipal experience preferred. Salary commensurate with experience.Qualified candidates should apply online through Indeed.com or PACareerLink.pa.govNewport Borough is an equal opportunity employer.Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Secretarial/Office: 1 year (Preferred)</li><li>Bookkeeping: 1 year (Preferred)</li><li>Working with the Public: 1 year (Preferred)</li><li>Quickbooks, Excel, Microsoftg Word: 1 year (Preferred)</li></ul>Work Location: In person

Secretary

MS RESTAURANT

We are seeking an organized Executive Secretary to support the CEO of a growing group of caf&eacute;s and restaurants. The ideal candidate will be bilingual (English &amp; Arabic), detail-oriented, and capable of managing a fast-paced and dynamic work environment while maintaining a high level of professionalism.Job Description:<ul><li>Provide full administrative and secretarial support to the CEO</li><li>Manage calendars, appointments, and meeting schedules</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Prepare reports, presentations, and correspondence in English and Arabic</li><li>Handle confidential information with discretion and professionalism</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Liaise with internal departments and external stakeholders</li><li>Assist in daily operational and administrative tasks as required</li></ul>Requirements:<ul><li>Proven experience as a secretary or similar role</li><li>Fluent in English and Arabic (spoken and written)</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time-management abilities</li><li>Detail-oriented with strong follow-through</li><li>Presentable, energetic, and professional in demeanor</li><li>Good listening skills and positive work attitude</li><li>Ability to multitask and work under pressure</li><li>Willing to work on weekends and holidays if required</li><li>Willing to work in Al Ain</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your visa status (employment/cancelled/tourist)?</li><li>What is your previous or present salary?</li><li>Are you willing to relocate to Al Ain?</li></ul>Work Location: In person

Euro Gulf

Position: Secretary (Multilingual &ndash; French, Arabic &amp; English)We are seeking a highly organized and professional Secretary to join our team. The ideal candidate must be fluent in French, Arabic, and English, with strong administrative and technical skills to support daily office operations.Key Responsibilities:<ul><li>Manage office communications and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and professional documents</li><li>Handle filing, record keeping, and data entry</li><li>Support management with daily administrative and executive tasks</li><li>Coordinate internal and external communications</li></ul>Requirements:<ul><li>Fluent in French, Arabic, and English (spoken &amp; written)</li><li>Proven experience in a secretary or administrative role preferred</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong ability to create professional presentations and reports</li><li>Technology literate and comfortable using office systems, email platforms, and digital tools</li><li>Fast learner with ability to adapt to new software and systems</li><li>Excellent communication, organization, and time management skills</li><li>Attention to detail and problem-solving ability</li></ul>Job Type: ContractPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Julphar

<div>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.

Key Responsibilities 

<ul>
<li>Calendar &amp; Meeting Management</li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li>Travel Coordination</li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li>Administrative &amp; Approval Processes</li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li>Communication &amp; Coordination</li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li>Reporting &amp; HQ Coordination</li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li>General Administrative Support</li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul> 

Qualifications &amp; Skills 

<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div>

Cold Star Trading and Contracting

Job description:Job Title: Secretary (Female)Job Summary:The Secretary provides administrative and clerical support to ensure smooth daily office operations, including communication handling, documentation, and coordination of schedules and meetings.Key Responsibilities:<ul><li>Answer phone calls, emails, and handle office correspondence</li><li>Schedule meetings and manage calendars for management staff</li><li>Prepare, format, and file documents, reports, and letters</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist in coordinating office activities and communication between departments</li><li>Handle incoming and outgoing documents, including typing and data entry</li><li>Greet and assist visitors in a professional manner</li><li>Order and manage office supplies when required</li><li>Support HR or accounts team with basic administrative tasks if needed</li></ul>Requirements:<ul><li>Diploma or bachelor&rsquo;s degree in any related field</li><li>2&ndash;4 years of experience as a secretary or administrative assistant</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Well-organized, presentable, and professional attitude</li><li>Ability to multitask and work under pressure</li></ul>Job Type: Full-timePay: From QAR2,000.00 per monthWork Location: In person

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Qatar National Bank

<div>Role Summary 
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
Role Decription<ul><li> 
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</li><li>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</li><li>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</li><li>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</li><li>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</li><li>
Other administrative tasks</li></ul>
Qualifications<ul><li> 
Bachelor Degree</li><li>
5 years of experience out of which a minimum of 2 years at a similar executive level</li><li>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</li><li>
Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</li></ul></div>

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