secretary

Emirates Fire Fighting Equipment Factory (FIREX)

Objective:providing a full range of secretarial and administrative support activities, inclusive ofhighly confidential and sensitive matters to ensure smooth operation of the designateddepartment.Qualifications:1.	Minimum of 5 years&rsquo; experience as a secretary2.	Bachelor's degree in business administration, marketing, or related field3.	Arabic language is an advantage4.	Excellent interpersonal skills5.	Highly self-motivated6.	Strong verbal and written communication skills7.	Proficient in Microsoft OfficeJob Type: Full-timeAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Secretary: 5 years (Preferred)</li></ul>

Secretary

Al Habari Group of Companies

We at Al Habari Group are hiring for the following role:SECRETARYLocation: Qatar Department: Administration Reporting To: General Manager / Department Head Employment Type: Full-TimeRole OverviewWe are looking for a professional and well-organized Secretary to provide high-level administrative support to management and ensure smooth day-to-day office operations. The ideal candidate must be proactive, detail-oriented, and capable of handling confidential matters with discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and meeting schedules</li><li>Prepare official correspondence, reports, and presentations</li><li>Handle incoming calls, emails, and internal/external communications</li><li>Maintain proper filing systems (physical &amp; electronic)</li><li>Coordinate travel arrangements and meeting logistics</li><li>Record meeting minutes and follow up on action items</li><li>Assist in documentation for HR, Finance, and Projects as required</li><li>Monitor office supplies and coordinate procurement</li><li>Maintain confidentiality of company and management information</li><li>Support management with administrative tasks as assigned</li></ul>Candidate who are locally available only will be considered for this role.Interested candidate can share their resume &ndash; 30233838 or recruit@alhabarigroup.comJob Type: Full-timeJob Type: Full-timeAbility to commute/relocate:<ul><li>Al-Khawr: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li><li>Hindi (Required)</li><li>English (Preferred)</li></ul>Location:<ul><li>Al-Khawr (Required)</li></ul>

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Legal Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities:<ul><li>Preparing and formatting legal documents, letters, and case files</li><li>Managing schedules, appointments, and court dates</li><li>Handling client communications and correspondence</li><li>Filing and organizing legal documents and maintaining records</li><li>Coordinating with courts, government departments, and clients</li><li>Managing emails, phone calls, and office documentation</li></ul>Requirements:<ul><li>Previous experience as a Legal Secretary or Administrative Secretary (law firm experience preferred)</li><li>Knowledge of basic accounting and financial administrative tasks</li><li>Fluency in Arabic (required); English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Professional communication skills and ability to maintain confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with legal documentation and court procedures</li><li>Ability to handle sensitive information professionally</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Target Engineering Construction Co LLC

<div>
 
 
 NOTE : This role will be based at our office in Ruwais Industrial City, Abu Dhabi, UAE.
 
 
 
 
 
 
 Are you an organized, detail‑oriented professional with a passion for supporting large‑scale engineering projects? We are looking for a proactive Secretary to join our team and provide administrative and clerical support for EPC (Engineering, Procurement &amp; Construction) projects within the oil and gas sector.
 
 
 This is a great opportunity for someone who thrives in a fast‑paced, project‑driven environment and enjoys being the backbone of smooth operations.
 
 
 
 
 
 
 Who We are?
 
 
 
 Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Secretary
 
 , you will
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to the EPC project team
 </li>
 <li>
 Prepare, format, and manage project documentation, reports, and correspondence
 </li>
 <li>
 Organize and maintain project files, records, and databases
 </li>
 <li>
 Arrange meetings, prepare minutes, and follow up on action items
 </li>
 <li>
 Handle travel arrangements, schedules, and calendar coordination for project managers
 </li>
 <li>
 Assist in tracking project deliverables, deadlines, and communication flows
 </li>
 <li>
 Manage office supplies, logistics, and general clerical tasks
 </li>
 <li>
 Coordinate with internal departments and external stakeholders as needed
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive project information
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience as a Secretary/Administrative Assistant (preferably in EPC, engineering, or oil &amp; gas projects)
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in Business Administration or related field
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time‑management skills
 </li>
 <li>
 Excellent communication skills (verbal and written)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Experience with document control systems is an advantage
 </li>
 <li>
 Ability to work under pressure and meet strict project deadlines
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
 
 
 
 Ready to be part of our team?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 Note : Immediate joiner and candidates available in the UAE will be preferred.
 
 
 
 
 
 Candidates are encouraged to apply directly to our careers portal :
 
 
 https://apps.target.ae/ords/f?p=149:6
 
 
 
</div>

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

ALBADDAD Group

<div>
 
 
 Job Description &ndash; Secretary
 
 
 
 
 
 
 
 Role Summary:
 
 
 
 
 
 
 The Secretary will provide high-level administrative and operational support to the office. The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently. This role requires a proactive individual with a capability to thrive in fast paced work environment.
 
 
 
 
 
 
 Accountabilities:
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain an organized and systematic filing system for all correspondence.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend meetings, record minutes accurately, and distribute them while following up on action items.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Establish and update a comprehensive database of contacts as needed by the line manager.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize travel arrangements and coordinate external business trips on behalf of the line manager.
 
 
 
 
 
 
 Skills &amp; Qualifications:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum of 4 years&rsquo; relevant experience, including experience at senior management level
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and verbal communication skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A good team player with experience in managing change; and
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong MS Office skills.
 
 
 Arabic speakers
 
 
 Salary offered, 5,000 to 7,000 AED
 
</div>

Portage Power Wash

Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, take messages, and handle correspondence - Schedule appointments and maintain calendars - Arrange and coordinate meetings, events, and travel arrangements - Prepare and distribute memos, emails, letters, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies and maintain inventory - Bookkeeping tasks such as data entry into computerized systems like QuickBooks - Transcribe notes and audio recordings - Perform general clerical duties including photocopying, scanning, faxing, and mailingRequirements: - Proven work experience as a secretary or administrative assistant - Proficient in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and email systems - Familiarity with office equipment such as printers, copiers, and phone systems- Excellent typing skills with accuracy and attention to detail - Strong organizational skills with the ability to prioritize tasks effectively - Excellent written and verbal communication skills - Customer service-oriented with a friendly and professional demeanor - Ability to handle confidential information with discretion - Proofreading skills to ensure accuracy in documentsNote: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.Summary As a Secretary, you will be a vital part of our team, utilizing your core skills in computer literacy, customer service, and administrative experience to efficiently manage office tasks. Your premium skills in office management, calendar management, and data entry will enable you to handle multiple responsibilities effectively. With relevant skills in Microsoft Office, proofreading, and event planning, you will contribute to the smooth operation of daily tasks. Your strong communication skills, attention to detail, and organizational abilities will be essential in supporting the team and ensuring the office runs smoothly. Join us in this role to make a significant impact in a professional setting.Job Type: Full-timePay: $14.50 - $17.50 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

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