secretary of state

معهد الصناعات الغذائية-Food Industries Polytechnic

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 We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.
 
 
 
 Key Responsibilities
 
 
 
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 Manage and organize schedules, appointments, and meetings for the team.
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 Prepare and maintain accurate records, reports, and documentation.
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 Handle correspondence, including emails and phone calls, efficiently and professionally.
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 Assist in the preparation of presentations and other office materials.
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 Coordinate office activities and events to promote a positive work environment.
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 Maintain office supplies and inventory, ensuring availability as needed.
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 Perform various administrative tasks as assigned by management.
 
 
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 Qualifications
 
 
 
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 Proven experience as a secretary or in a similar administrative role.
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 Strong organizational and multitasking skills.
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 Excellent written and verbal communication abilities.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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 Ability to maintain confidentiality and handle sensitive information.
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 High school diploma; additional qualifications as a personal assistant or secretary are a plus.
 
 
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 If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.
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Secretary

Al-hattab Group of Companies

Location: Doha, Qatar Industry: Construction &amp; Contracting Position: Secretary Employment Type: Full-time Salary: QAR 3,000 &ndash; 4,000 (based on experience) Availability: Must be currently in Qatar with valid visa and ready to join immediatelyA leading construction company in Qatar is looking for a well-experienced Female Secretary to handle all secretarial and administrative tasks. The ideal candidate must be currently in Qatar and fully familiar with handling emails, coordination, document control, and general office work.Key Responsibilities:<ul><li>Manage all email communications and official correspondence</li><li>Prepare reports, letters, and maintain organized filing systems</li><li>Schedule meetings, appointments, and manage calendars</li><li>Answer phone calls and follow up with clients, consultants, and suppliers</li><li>Support project teams and senior management with admin tasks</li><li>Maintain confidentiality and handle sensitive information</li><li>Coordinate internally between departments and externally with vendors</li><li>Assist with HR, procurement, and document submissions when needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of experience as a Secretary (preferably in a construction company)</li><li>Excellent written and verbal communication in English (Arabic is a plus)</li><li>Strong skills in Microsoft Office (Word, Excel, Outlook, etc.)</li><li>Professional attitude, well-organized, and detail-oriented</li><li>Must be currently residing in Qatar</li><li>Transferable visa (NOC) and ready to join immediately</li></ul>Job Type: Full-timePay: From QAR4,000.00 per month

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

The client is looking for a professional and detail-oriented Secretary to provide high-level administrative and executive support to the CEO and senior management team. The role involves managing schedules, organizing meetings, preparing Minutes of Meeting, and ensuring smooth communication across departments. Key Responsibilities: Assist the CEO and management in daily operations and correspondence. Schedule meetings, manage calendars, and handle travel arrangements. Prepare agendas and Minutes of Meeting (MoM) with follow-up actions. Draft reports, presentations, and official communications. Maintain confidentiality of sensitive business information. Liaise with internal teams and external stakeholders on behalf of management. Requirements: Bachelor&rsquo;s degree in Business Administration or related field. 3&ndash;6 years of experience as an Executive Secretary or Personal Assistant. Excellent communication skills in English (Arabic is a plus). Strong organization, multitasking, and MS Office proficiency. Discreet, dependable, and professionally presentable.Job Type: Full-time

LYON SCENT

<ul><li>We are seeking a professional and organized Secretary to join our team. The ideal candidate will provide comprehensive administrative support, manage office operations, and assist in customer service and finance-related tasks.</li></ul>Key Responsibilities:<ul><li>Provide general administrative support and handle daily office tasks with flexibility.</li><li>Manage customer service inquiries and perform credit follow-ups.</li><li>Create invoices and quotations accurately and in a timely manner.</li><li>Prepare reports as required by management.</li><li>Assist in inventory management and maintain organized records.</li><li>Maintain effective communication with internal teams and external clients.</li></ul>Requirements:<ul><li>Proven experience as a Secretary or in a similar administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail and a proactive approach to problem-solving.</li></ul>Preferred:<ul><li>Experience in handling customer service and financial documentation.</li><li>Ability to adapt to changing priorities and work efficiently in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>work: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

SELF STORAGE

Job Title: SecretaryJob Summary:We are looking for a skilled and organized Secretary to perform administrative and clerical duties to support our office operations. The ideal candidate should be fluent in English, have 2&ndash;3 years of relevant experience, and hold a diploma or higher qualification.Key Responsibilities:<ul><li>Organize and schedule appointments, meetings, and events.</li><li>Prepare and format official correspondence, reports, and meeting minutes.</li><li>Handle incoming phone calls, emails, and other communications in a professional manner.</li><li>Maintain and organize physical and digital filing systems.</li><li>Greet and assist visitors, clients, and staff members.</li><li>Follow up on administrative tasks and ensure deadlines are met.</li><li>Manage office supplies and place orders when necessary.</li><li>Coordinate travel arrangements, bookings, and itineraries when needed.</li></ul>Requirements:<ul><li>Diploma or higher education in Business Administration, Office Management, or a related field.</li><li>2&ndash;3 years of proven experience in a similar administrative or secretarial role.</li><li>Proficiency in English (spoken and written) is required.</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle sensitive information with discretion and confidentiality.</li></ul>Preferred:<ul><li>Experience working in a fast-paced office environment.</li><li>Familiarity with office management systems and procedures.</li></ul>Job Type: Full-time

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