secretary of state

Rochester Regional Health

<div><p><b>Job Title:</b> Secretary</p><p><b>
Department:</b> Healthy Moms - Front End</p><p><b>
Location: </b>75 Genesee st, Rochester, NY 14611</p><p><b>
Hours Per Week:</b> 40</p><p><b>
Schedule:</b> Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm</p><p></p><p><b>
Position Summary:</b><br>
The Department Secretary is responsible for the clerical/administrative support for department, including reception, transcription and file maintenance. The department secretary would perform tasks/operations which serve to enhance the department&rsquo;s integration within the system. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Provide superior customer service by modeling the Brand Promise and Core Values.<br>
<br>
<br>
<br>
<b>Key Responsibilities:</b></p><ul><li><p>
Performs receptionist duties, including greeting, answering phone calls and inquires from visitors. Refers complainants and grievances to the appropriate person for follow-up.
</p></li><li><p>Assists with facilitating central communication within the department.
</p></li><li><p>Performs all aspects of scheduling functions/needs for the department. This includes schedules of leadership, as well as schedules for visitors and patients as applicable. This may also include scheduling lab work, referrals, etc. Communicates changes / updates in schedule in a timely fashion.
</p></li><li><p>Manages workflow within the department in order to achieve deadlines. Acts as a liaison with other departments. This may include patient flow where applicable.
</p></li><li><p>Processes incoming and outgoing faxes. Receives and distributes mail to appropriate departments and individuals. Inventories, orders, records and receives all supplies. Oversees maintenance of all office equipment (copier, fax machine, printers, etc).</p></li><li><p>
Compiles daily, weekly, monthly and quarterly reports and data at the request of leadership.
</p></li><li><p>Assists leadership with document preparation for interview and hiring process, performance evaluations, and other personnel actions.
</p></li><li><p>Works with leadership to process all requests which flow through the department, including obtaining authorization through various channels. This may include insurances.</p></li><li><p>
Tracks supply levels and order supplies as needed.
</p></li><li><p>Processes multiple forms of letters and maintains patient demographic databases.</p></li><li><p>
Will float to other units and perform all job functions at each unit as necessary.</p></li><li><p>
For Clinical Areas: May be responsible for medical record management to include opening medical charts / records, accurate filing, chart audits and thinning / closing medical records.</p></li><li><p>
For Clinical Areas: Completes patient registration process. Verifies accuracy of registration information. Keeps information current and updates as changes occur. Accurate processing (charge entry) and verification of patient charges. Collects co-pay as needed.</p></li><li><p>
For Clinical Areas: Processes physician orders as it relates to scheduling procedures.</p></li><li><p>
For Clinical Areas: Releases medical records according to UHS and departmental HIPAA policy.
</p></li><li><p>For Long-Term Care: May be responsible for petty base box reconciliation. Investigates and resolves discrepancies. Oversees payment and deposit ledger on a daily basis.
</p></li><li><p>PT Only: Maintain inventory, storage and cleanliness of equipment and treatment area.</p></li><li><p>
PT Only: Provide patient care: including but not limited to set &ndash;up of equipment, prepare patient for treatment. Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval/ adjustments.<br>
</p></li></ul><p><br>
<br>
<b>Desir</b><b>ed Attributes:</b></p><ul><li><p>
Associates degree preferred.</p></li><li><p>
2 years clerical experience preferred.</p></li><li><p>
For ElderONE only: 1 year of experience working with a frail or elderly population preferred.</p></li></ul><p><b><br>
Minimum Qualifications:</b><br>
<br>
<b>Required </b><b>Licensure/Certification</b><b> Skills:</b><br>
None<br>
<br>
Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran</p><p></p><p><b>
EDUCATION:</b></p><p></p><p><b>
LICENSES / </b><b>CERTIFICATIONS:</b></p><p></p><p><b>
PHYSICAL REQUIREMENTS:</b></p>
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<p></p><p><b>
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.</b><b>
</b></p><p></p><p><b>Any physical requirements reported by a prospective employee and/or employee&rsquo;s physician or delegate will be considered for accommodations.
</b></p><p></p><p><b>PAY RANGE:</b></p>
$17.25 - $19.88<p></p><div><div><div><div><div><div><div><p><b>
CITY:</b></p></div></div></div></div></div></div></div>
Rochester<p></p><div><div><div><div><div><div><div><p><b>
POSTAL CODE:</b></p></div></div></div></div></div></div></div>
14611<p></p><p><b><i>
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.</i></b></p><p></p><p><b>
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.</b></p></div>

Secretary

Total Property Solutions Real Estate LLC

<p><b>Pay:</b> 3,000.00 (AED) - 3,500.00 (AED) per month</p><p>Job description:</p><p><b>Admin Secretary</b></p><p><b>Company:</b> DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC<br/><b>location:</b> Abu Dhabi<br/><b>Salary: </b>AED 3,000 &ndash; 3,500<br/>Full-Time</p><p><b>Job Overview:</b><br/>DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul><p><b>Requirements:</b></p><ul><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Work Location: In person</p>

University of South Alabama

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Number</b></div> <div>003346</div>
</div><br>
<div><div><b>Position Title</b></div> <div>Secretary V - 003346</div>
</div><br>
<div><div><b>Division</b></div> <div>Academic Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>421700 - Physics</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
</div><br>
<div></div><div><div><b>Job Description Summary</b></div>
<div>The University of South Alabama&rsquo;s Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.</div>
</div><br>
</div></div></div><div><div>Essential Functions
<p></p><div>These are the job duties required of the position.</div><p></p>
</div><div><div><div><div><b>Essential Functions</b></div>
<ul><li>Serves as secretary for the chairperson and all faculty members of the department.</li>
<li>Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.</li>
<li>Maintains Physics Classroom Use calendar and audio visual room scheduling.</li>
<li>Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.</li>
<li>Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.</li>
<li>Maintains department files and databases.</li>
<li>Takes minutes at meetings and prepares for final distribution.</li>
<li>Answers and direct telephone calls.</li>
<li>Maintains supervisor&rsquo;s calendar.</li>
<li>Greets and routes visitors.</li>
<li>Open and distributes mail.</li>
<li>Makes travel arrangements and processes travel reimbursement forms.</li>
<li>Acts as MSPB Building Coordinator for basement and levels one and two.</li>
<li>Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.</li>
<li>Advises students regarding enrollment policies and procedures.</li>
<li>Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.</li>
<li>Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.</li>
<li>Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.</li>
<li>Event planning for annual recruiting efforts such as <i>Tuesday Evening Physics</i> and <i>Teacher/Student Workshop</i> including shopping for supplies, room scheduling, food service requisition and overseeing for the events.</li>
<li>Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&amp;S course modification requests.</li>
<li>Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.</li>
<li>Supervises student assistants to include assigning duties and checking work.</li>
<li>Complies with attendance, timekeeping and security policies and monitors same for clerical staff.</li>
<li>Regular and prompt attendance.</li>
<li>Ability to work schedule as defined and overtime as required.</li>
<li>Related duties as required.</li>
</ul></div><br>
</div></div></div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>07/28/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Working Days</b></div> <div>Monday - Friday</div>
</div><br>
<div><div><b>Working Hours</b></div> <div>8:00 a.m. - 5:00 p.m.</div>
</div><br>
<div><div><b>Job Location</b></div> <div>Main Campus</div>
</div><br>
<div><div><b>Full-time or Part-Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Regular or Temporary</b></div> <div>Regular</div></div></div></div></div></div></div>

Secretary V

AL Sabi Glass & Mirror  LLC

<p>- Key Responsibilites:</p><ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul><p>- Requirements:</p><ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul><p>Less than 1 year<br/>1&ndash;2 years<br/>3&ndash;5 years<br/>More than 5 years</p><ul><li>Do you currently reside in the UAE?</li></ul><p>Yes<br/>No</p><ul><li>How many years of office experience do you have in the UAE?</li></ul><p>None<br/>Less than 1 year<br/>1&ndash;2 years<br/>3+ years</p><ul><li>Have you worked in any of the following industries?</li></ul><p>Construction<br/>Glass &amp; Aluminum<br/>Manufacturing<br/>Trading<br/>Other</p><ul><li>Which Microsoft Office programs are you confident using?</li></ul><p>Word<br/>Excel<br/>Outlook<br/>PowerPoint<br/>All of the above</p><ul><li>Have you managed document filing systems (physical and digital)?</li></ul><p>Yes<br/>No</p><ul><li>How comfortable are you writing professional emails without supervision?</li></ul><p>Very Comfortable<br/>Comfortable<br/>Need Some Guidance<br/>Not Comfortable</p><ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul><p>(Open text answer)</p><ul><li>Imagine you receive:</li></ul><p>12 new emails,<br/>a phone call,<br/>your manager asks you to prepare a document.</p><p>How would you prioritize these tasks?</p><ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul><p>(Open text answer)</p><ul><li>How soon can you join?</li></ul><p>Immediately<br/>Within 2 weeks<br/>Within 1 month<br/>More than 1 month</p><p>Work Location: In person</p>

Confidential Government

<div>
 <p>
  Job Title
 </p>
 <p>
  Secretary to the Chief Operating Officer (COO)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Reports To
 </p>
 <p>
  Chief Operating Officer (COO)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Summary
 </p>
 <p>
  The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <ul>
  <li>
   Manage the COO's calendar, appointments, and travel arrangements.
  </li>
  <li>
   Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  </li>
  <li>
   Handle incoming calls, emails, and correspondence professionally and confidentially.
  </li>
  <li>
   Prepare letters, presentations, reports, and other business documents.
  </li>
  <li>
   Organize and maintain filing systems, records, and confidential documents.
  </li>
  <li>
   Coordinate communication between the COO and departments, clients, and external partners.
  </li>
  <li>
   Track deadlines, monitor pending tasks, and ensure timely follow-up.
  </li>
  <li>
   Arrange business travel, accommodation, and expense documentation.
  </li>
  <li>
   Assist in planning executive meetings, events, and operational activities.
  </li>
  <li>
   Perform other administrative duties as assigned by the COO.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications
 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Management, or a related field.
  </li>
  <li>
   +5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management.
  </li>
  <li>
   Excellent written and verbal communication skills in English (Arabic is an advantage).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong organizational, time management, and multitasking skills.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Key Competencies
 </p>
 <ul>
  <li>
   Excellent organizational skills
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Ability to prioritize and manage multiple tasks
  </li>
  <li>
   Problem-solving skills
  </li>
  <li>
   Time management
  </li>
  <li>
   Professionalism and integrity
  </li>
  <li>
   Ability to work under pressure
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Working Conditions
 </p>
 <ul>
  <li>
   Full-time position.
  </li>
  <li>
   Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Elite Academy 

<p><b>Job Summary</b></p><p>We are seeking a proactive and organized Secretary to join our dynamic team. In this vital role, you will serve as the primary point of contact for internal and external communications, ensuring smooth office operations and efficient administrative support. Your energetic approach and attention to detail will help foster a productive environment, enabling our team to focus on their core responsibilities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and technical proficiency with office management tools. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting.</p><p><b>Responsibilities</b></p><ul><li>Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately with professional phone etiquette</li><li>Provide comprehensive office management support, including filing, data entry, and maintaining organized records</li><li>Assist with calendar management and schedule appointments for team members or executives</li><li>Prepare Word processing documents, spreadsheets, and reports using productivity software such as Microsoft Office and Google Workspace</li><li>Support customer service efforts by addressing client inquiries via phone or email with professionalism and clarity</li><li>Oversee front desk duties, greeting visitors and ensuring a welcoming environment while coordinating visitor sign-ins</li><li>Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining filing systems efficiently</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Experience with data entry, filing systems, and document proofreading to ensure accuracy</li><li>Strong communication skills in both verbal and written forms; bilingual abilities are a plus</li><li>Familiarity with QuickBooks or similar accounting software is advantageous but not required</li><li>Demonstrated customer service skills with a friendly and professional demeanor</li><li>Ability to manage multiple responsibilities simultaneously while maintaining attention to detail</li><li>Personal assistant experience or previous roles involving calendar management and administrative support is preferred</li></ul><p>Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful difference every day!</p><p>Pay: $14.00 - $20.00 per hour</p><p>Work Location: In person</p>

Parrish Medical Center

<div><b>Department:</b><br>
Administration<br>
<br>
<b>Schedule/Status:</b><br>
8am-430pm; Full Time<br>
<br>
<b>Standard Hours/Week:</b>
<br>
40<br>
<br>
<b>General Description:</b>
<br>
The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice&reg; and philosophies of Parrish Healthcare.<br>
<br>
<b>Key Responsibilities</b><ul>
<li>Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.</li>
<li>Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.</li>
<li>Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts.</li>
<li>Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.</li>
<li>Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.</li>
<li>Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence.</li>
<li>Assists with managing project assignments as needed.</li>
<li>Makes travel arrangements for executive.</li>
<li>Manage contracts for executive's functional area(s) of responsibility.</li>
<li>Responsible for the preparation of reports as directed
</li><li>May be required to provide lunch and /or shift coverage for the front desk.</li>
<li>Responsible for confidential and time sensitive information.</li>
<li>Performs other duties as assigned.</li>
<li>Knows fire, disaster and safety procedures and regulations as it pertains to the work area</li>
</ul><br>
<b>Requirements:</b><br>
<b>Formal Education</b><ul><li>
High School/GED required. AA or Vocational degree preferred.
</li></ul><br>
<b>Work Experience</b><ul><li>
&gt;5 years relevant experience; 3+ senior administrative experience of Directors or above;
</li></ul><br>
<b>Licenses, Certifications</b><ul><li>
Professional Administrative Assistant Certification a plus
</li></ul><br>
<b>Full Time Benefits:</b>
<br>
Eligible to participate in a number of PMC-sponsored benefits, including:<ul>
<li>Annual Accrual of 152 Personal Leave Bank (PLB) Hours</li>
<li>Health, Dental and Vision Insurance</li>
<li>403(b) Retirement Program</li>
<li>Tuition Reimbursement/Educational Assistance</li>
EAP, Flex Spending, Accident, Critical and Other Applicable Benefits<br>
<li>
</li></ul><br>
<br>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.<br>
<br>
Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time&reg;.<br>
<br>
Parrish Healthcare has a Culture of Choice&reg;. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.</div>

Secretary III

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