secretary of state

MSAD 15

<div></div><div><ul><div><div>JobID: 269</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Dunn School</div><div><b><br>
MSAD15</b><br>
<b>*Anticipated* Lead Secretary</b><br>
<b>Gray-New Gloucester ~ Dunn School</b><br>
<br>
MSAD 15 is anticipating seeking a dynamic candidate to fill the Lead Secretary position at the Burchard A. Dunn School.<br>
This full-time, year-round position acts as the primary administrative support and office manager, coordinating daily operations, managing student records, and handling communication between staff, parents, and administration.<br>
The successful candidate will work closely with administration, must be flexible, communicate in a clear and friendly manner with all stake holders, and have the ability to multitask in a faced paced environment.<br>
Essential skills for this position include, but are not limited to, strong organizational skills, strong written and verbal communication, and a strong command of technology and technology based education platforms.<br>
School secretary experience preferred.<br>
<br>
If you feel you are the right person for the job please apply at https://msad15.org/employment/ .<br>
Applicants must hold a current State of Maine Department of Education Criminal History Record Check prior to employment.<br>
EOE</div></div></ul></div><p></p>

Anticipated* Lead Secretary

Cold Star Trading and Contracting

<p><b>Job description:</b></p><p>Job Title: Secretary (Female)</p><p>Job Summary:</p><p>The Secretary provides administrative and clerical support to ensure smooth daily office operations, including communication handling, documentation, and coordination of schedules and meetings.</p><p>Key Responsibilities:</p><ul><li>Answer phone calls, emails, and handle office correspondence</li><li>Schedule meetings and manage calendars for management staff</li><li>Prepare, format, and file documents, reports, and letters</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist in coordinating office activities and communication between departments</li><li>Handle incoming and outgoing documents, including typing and data entry</li><li>Greet and assist visitors in a professional manner</li><li>Order and manage office supplies when required</li><li>Support HR or accounts team with basic administrative tasks if needed</li></ul><p>Requirements:</p><ul><li>Diploma or bachelor&rsquo;s degree in any related field</li><li>2&ndash;4 years of experience as a secretary or administrative assistant</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Well-organized, presentable, and professional attitude</li><li>Ability to multitask and work under pressure</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR2,000.00 per month</p><p>Work Location: In person</p>

Secretary

Euro Gulf

<p><b>Position: Secretary (Multilingual &ndash; French, Arabic &amp; English)</b></p><p>We are seeking a highly organized and professional Secretary to join our team. The ideal candidate must be fluent in <b>French, Arabic, and English</b>, with strong administrative and technical skills to support daily office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage office communications and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and professional documents</li><li>Handle filing, record keeping, and data entry</li><li>Support management with daily administrative and executive tasks</li><li>Coordinate internal and external communications</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in <b>French, Arabic, and English</b> (spoken &amp; written)</li><li>Proven experience in a secretary or administrative role preferred</li><li><b>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>Strong ability to create professional presentations and reports</li><li><b>Technology literate</b> and comfortable using office systems, email platforms, and digital tools</li><li>Fast learner with ability to adapt to new software and systems</li><li>Excellent communication, organization, and time management skills</li><li>Attention to detail and problem-solving ability</li></ul><p>Job Type: Contract</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

APCC Piling And Marine Contracting- L.L.C - O.P.C

<p><b>ARABIC FEMALE ONLY</b></p><ul><li>Must have 1 - 5 years of experience as a Secretary.</li><li>Proficiency in office software and communication tools.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills English &amp; Arabic.</li><li>Attention to detail and problem-solving abilities.</li></ul><p>Interested Candidates can send CV to apccwll@gmail.com</p><p>Work Location: In person</p>

State of Connecticut

<div></div><div><div><div>The State of Connecticut, Department of Transportation (CTDOT), is seeking to hire a Secretary 2 within the Bureau of Planning, Technology and Innovation, Division of Technology Services, at the CTDOT Headquarters in Newington.</div><br>
<div></div>
<div></div>
<div></div><br>
<div><div><b>WHAT WE CAN OFFER YOU</b></div><div><br>
<ul><li><b>Visit our </b><b>new </b><b>State Employee Benefits Overview</b><b> page!</b></li>
<li>Professional growth and development opportunities</li>
<li>A healthy work/life balance to all employees</li>
<li>Join an award winning agency! CTDOT has been recently awarded the <b>Employer of the Year</b> award by the <b>Connecticut Society of Civil Engineers</b> (CSCE) and named the <b>Women&rsquo;s Transportation Semina</b>r (WTS) CT Employer of the Year for 2024!</li>
</ul></div></div><div><b>POSITION HIGHLIGHTS</b></div><div><br>
<b>
</b></div><div><ul><li>Monday - Friday</li>
<li>Full-time (40 hours per week)</li>
<li>First shift</li>
<li>Location: Newington, CT</li>
<li>Hybrid work environment (This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Employees in their initial working test period must work on site in the office.)<br>
</li></ul><b>THE ROLE</b></div><div><br>
<div>
<div></div><div><div><br>
<div><div><div>The Secretary 2 will work in service of the Information Technology (IT) Management staff within the Division of Technology Services &ndash; Bureau of Planning, Technology and Innovation. The successful incumbent will perform the following tasks:</div><div><br>
<ul><li>Tracking and preparing reports of payments to vendors and updating the Operation and Capital budget spreadsheet;</li>
<li>Responding to requests received from agency Bureaus;</li>
<li>Aiding callers and providing directions on behalf of the Division of Technology Service&rsquo;s office;</li>
<li>Preparing PowerPoint presentations for project meetings;</li>
<li>Creating contacts and posting events on the State Agency Public Meeting Calendar to be published to the public for review;</li>
<li>Providing daily reports to management regarding employee attendance;</li>
<li>Working with management in the development of the Agency IT Operation budget and the IT Equipment budget;</li>
<li>Contacting vendors to obtain quotes for software and hardware and coordinating payment of invoices;</li>
<li>Working with the Finance and Accounts Payable office to ensure invoices are received and paid in a timely manner;</li>
<li>Serving as the agency&rsquo;s contact for IT procurement and billing matters;</li>
<li>Coordinating procurement and finance support to ensure the issuance of purchase orders for IT items;</li>
<li>Maintaining all paperwork related to IT purchases (purchase orders, packing slips, quotes, receipts, etc.);</li>
<li>Organizing, maintaining, and analyzing information related to the Agency&rsquo;s annual software and hardware maintenance renewals;</li>
<li>Working with Bureaus across the Agency to procure IT products and services required to achieve optimal daily operations;</li>
<li>Processing updates to the CTDOT and State phone directories;</li>
<li>Preparing and presenting monthly Purchase Card (P-Card) statements;</li>
<li>Maintaining the IT Organization Chart utilizing Visio and ensuring the updated chart is provided to HR and the Chief of Staff.</li>
</ul></div></div><div></div><div><b>OUR MISSION</b></div>
</div>
<div><br>
As one of Connecticut&rsquo;s largest State agencies, the Connecticut Department of Transportation (CTDOT) employs roughly 3,300 individuals across five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply.</div>
<div><br>
Learn more about our mission, vision, and values!</div>
</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Selection Plan</b></h2>
<div><p><b>FOR ASSISTANCE IN APPLYING:</b></p>
<p>
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.</p>
<p><b>
BEFORE YOU APPLY:</b></p>
<ul>
<li><b>Meet Minimum Qualifications:</b> Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.</li>
<li><b>Educational Credits:</b> List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.</li>
<li><b>Resume Policy:</b> Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li>
<li><b>Preferred Shift/Location: </b>Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li>
<li><b>Timely Submission:</b> All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov (Opens in a New Window).</li>
<li><b>Salary Calculations</b>: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li>
<li><b>Note</b>: The only way to apply to this posting is via the &lsquo;Apply&rsquo; or &lsquo;Apply Online&rsquo; buttons on the official State of Connecticut Online Employment Center job posting.</li>
</ul>
<p><b>AFTER YOU APPLY:</b></p>
<ul>
<li><b>Some email providers may experience delays or issues delivering messages. To avoid missing important updates&mdash;such as referral questionnaires or interview scheduling links&mdash;please check your </b><b>Personal Status Board</b><b> regularly.</b></li>
<li><b>For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select &ldquo;Update My Contact Information.&rdquo;</b></li>
<li><b>Referral Questions: </b>This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire&rsquo;s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
</li><li><b>Prepare For An Interview: </b>Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!</li>
<li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
</li><li><b>Note</b>: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.</li>
</ul>
<p><b>QUESTIONS? WE&rsquo;RE HERE TO HELP:</b></p>
<p>
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at frank.decusati@ct.gov (Opens in a New Window).</p>
<p>
Join the State of Connecticut and take your next career step with confidence!</p>
</div><h2 class="jobSectionHeader"><b>PURPOSE OF JOB CLASS (NATURE OF WORK)</b></h2>
<div>In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.
</div><h2 class="jobSectionHeader"><b>EXAMPLES OF DUTIES</b></h2>
<div><p>Performs a variety of secretarial duties as described in the following areas:</p>
<p>
</p><ul><li>TYPING:
<ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li>
<li>Proofreads for content;</li>
<li>Edits using knowledge of grammar, punctuation and spelling.</li>
</ul></li><li>FILING:
<ul><li>Designs office filing systems;</li>
<li>Organizes and maintains files (including confidential files);</li>
<li>Maintains, updates and reviews reference materials and manuals.</li>
</ul></li><li>CORRESPONDENCE:
<ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature.</li>
</ul></li><li>REPORT WRITING:
<ul><li>Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.</li>
</ul></li><li>INTERPERSONAL:
<ul><li>Greets and directs visitors;</li>
<li>Answers phones and screens incoming calls;</li>
<li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem);</li>
<li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li>
</ul></li><li>PROCESSING:
<ul><li>Screens letters, memos, reports and other materials to determine action required;</li>
<li>May make recommendations to the supervisor.</li>
</ul></li><li>SECRETARY:
<ul><li>Arranges and coordinates meetings (including space and equipment);</li>
<li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li>
<li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li>
<li>Takes notes and/or meeting minutes;</li>
<li>Prepares expense accounts;</li>
<li>Makes travel arrangements.</li>
</ul></li><li>OFFICE MANAGEMENT:
<ul><li>Maintains an inventory of supplies and equipment;</li>
<li>Orders supplies when necessary;</li>
<li>Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);</li>
<li>Maintains time and attendance records;</li>
<li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items);</li>
<li>Designs and initiates new forms and procedures to facilitate workflow;</li>
</ul></li><li>Performs related duties as required.</li>
</ul></div><h2 class="jobSectionHeader"><b>KNOWLEDGE, SKILL AND ABILITY</b></h2>
<div><div><ul><li>Considerable knowledge of
<ul><li>office systems and procedures;</li>
<li>proper grammar, punctuation and spelling;</li>
</ul></li><li>Knowledge of
<ul><li>business communications;</li>
<li>department's/unit's policies and procedures;</li>
<li>business math;</li>
</ul></li><li>Skills;
<ul><li>interpersonal skills;</li>
<li>oral and written communication skills;</li>
</ul></li><li>Ability to
<ul><li>schedule and prioritize office workflow;</li>
<li>operate office equipment which includes computers, tablets, and other electronic equipment;</li>
<li>operate office suite software;</li>
<li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</b></h2>
<div>Three (3) years of experience above the routine clerk level in office support or secretarial work.
</div><h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</b></h2>
<div>One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
</div><h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</b></h2>
<div>College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
</div><h2 class="jobSectionHeader"><b>PREFERRED QUALIFICATIONS</b></h2>
<div><ul><li>Experience coordinating conference calls using Microsoft Teams and Zoom</li>
<li>Experience managing multiple Microsoft Outlook calendars</li>
<li>Experience with Microsoft Excel, Word, PowerPoint, SharePoint, and Forms</li>
<li>Experience with information technology (IT) procurement</li>
<li>Experience maintaining electronic filing systems</li>
<li>Experience tracking information technology (IT) asset maintenance renewals</li></ul></div></div><p></p>

Secretary 2

GS Civil & Mech. Construction Company

<p><b>Job Description</b></p><ul><li>Handle routine memorandum and business correspondence.</li><li>Prepare, handle and review all administrative arrangements for the meetings.</li><li>Attending, drafting, and printing the Board Committee minutes.</li><li>Maintaining office files, attending all telephone calls, maintaining diaries, arranging appointments, taking messages, typing and filing, organizing meetings (prepare agendas and taking minutes), handling correspondence, maintaining records of decisions, stamping the items presented to the meetings.</li><li>Prepares the agenda together with the appropriate documentation for meetings</li><li>Provide the required assistance for the Secretary to the Board in terms of follow up &amp; coordination of all administrative tasks related to Relations.</li><li>Ensure and follow up all correspondences with CMA and Kuwait Stock Exchange regarding the disclosure and transparency.</li><li>Entertain in all requests received from Board members.</li></ul><p><b>Skills</b></p><ul><li>On time delivery of secretarial services</li><li>Effective scheduling of meetings</li><li>Timely responding to internal &amp; external customers.</li><li>Successful diary management and travel planning</li><li>Efficient filing and document retrieval</li><li>Language Skills : English &amp; Arabic</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Kuwait City: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Secretary: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Little Champions Therapy and Services, LLC

<p><b>Job Summary</b><br/>We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires proficiency in clerical tasks, effective communication skills, and the ability to manage multiple responsibilities efficiently. A bilingual candidate is preferred to enhance communication with diverse clients.</p><p><b>Responsibilities</b></p><ul><li>Manage and maintain executives' calendars, scheduling appointments and meetings.</li><li>Answer phone calls and direct inquiries to the appropriate personnel while maintaining a professional demeanor.</li><li>Perform clerical duties such as filing, data entry, and document preparation.</li><li>Utilize QuickBooks for basic accounting tasks and financial record keeping.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Assist in office management tasks to ensure a well-organized work environment.</li><li>Provide personal assistant support as needed, including travel arrangements and expense reports.</li><li>Maintain confidentiality of sensitive information while managing administrative tasks.</li><li>Implement effective time management strategies to prioritize tasks efficiently.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in an administrative or secretarial role is preferred.</li><li>Strong clerical skills with proficiency in office software applications.</li><li>Familiarity with phone systems and excellent verbal communication skills.</li><li>Bilingual abilities a must, (Creole and Spanish), enhancing communication with clients and staff.</li><li>Exceptional proofreading skills with a keen eye for detail.</li><li>Effective calendar management skills to coordinate schedules efficiently.</li><li>Excellent time management skills with the ability to multitask in a fast-paced environment.</li><li>Strong organizational skills with the ability to maintain an orderly office environment.</li></ul><p>We invite qualified candidates who are eager to contribute positively to our team and help streamline our operations to apply for this exciting opportunity as a Secretary.</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $18.00 per hour</p><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

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