secretary of state

Qatar Factory (NAFFCO)

<p>Job Posting: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-Time</p><p>About the Role</p><p>We are seeking a highly organized and proactive <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul><p>Qualifications</p><ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a <b>valid QID and NOC</b></li></ul><p>Job Type: Full-time</p>

Secretary

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Royal Source

<p><b>*Job Title:</b> Secretary</p><p><b>*Job Type:</b> Full-time</p><p><b>*Job Summary:</b></p><p>We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.</p><p><b>*Key Responsibilities:</b></p><ul><li><b>Communication:</b> Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li><b>Scheduling &amp; Coordination:</b> Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li><b>Document Management:</b> Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li><b>Meeting Support:</b> Producing agendas, taking minutes, preparing documents for meetings.</li><li><b>Office Operations:</b> Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul><p><b>*Requirements:</b></p><ul><li><b>Technical:</b> Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li><b>Interpersonal:</b> Excellent communication, strong organizational, time management, and multitasking abilities.</li><li><b>Professional:</b> Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul><p><b>*Preferred Qualifications:</b></p><ul><li><b>Education:</b> High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li><b>Experience:</b> Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic and English (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Ortho one orthopaedic speciality centre

<p><b>Job Summary:</b></p><p>We are seeking a dedicated and organized <b>Ward Secretary</b> for <b>Ortho-One</b>. The ideal candidate will be responsible for coordinating patient-related administrative activities, ensuring smooth communication between patients, doctors, nursing staff, and other departments.</p><p><b>Key Responsibilities:</b></p><ul><li>Orient in-patients at admission regarding ward facilities, policies, and hospital services.</li><li>Coordinate with doctors, nurses, and admission staff for patient care and bed management.</li><li>Communicate surgery details, discharge plans, and insurance/cash procedures to patients and attendants.</li><li>Handle daily ward rounds and report patient concerns to the HOD.</li><li>Prepare and type discharge summaries, day-care summaries, and related documents.</li><li>Issue feedback forms and collect patient feedback at discharge.</li><li>Prepare required certificates and letters for patients and attendants.</li><li>Assist with room/bed changes, ambulance arrangements, and special patient requirements.</li><li>Ensure smooth communication and patient satisfaction throughout hospitalization.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><p><b>Qualification</b></p><ul><li>Any graduate with relevant hands-on experience.</li></ul><p><b>Experience</b></p><ul><li>Minimum <b>2 years</b> of experience as a Ward Secretary.</li></ul><p><b>Skills</b></p><ul><li>Fluent in <b>English, Malayalam, and Tamil.</b></li><li>Excellent communication and interpersonal skills.</li><li>Strong teamwork and doctor coordination abilities.</li><li>Good computer proficiency.</li></ul><p>Job Types: Full-time, Permanent</p><p>Benefits:</p><ul><li>Leave encashment</li><li>Provident Fund</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>as Ward Secretary: 2 years (Required)</li></ul><p>Language:</p><ul><li>The candidate should speak Malayalam fluently. (Required)</li></ul><p>Work Location: In person</p>

Ward Secretary

Neuro Foundation Hospital, Salem

<p><b>Hospital Ward Secretary</b></p><p>We are hiring an experienced <b>Hospital Ward Secretary</b> with <b>2&ndash;3 years of hospital experience</b> to handle administrative and coordination activities in the ward. The role requires close interaction with doctors, nurses, patients, and support departments to ensure smooth ward functioning.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage patient admission, discharge, and transfer documentation</li><li>Maintain and update patient records in Hospital Information System (HIS)</li><li>Assist doctors and nursing staff with ward documentation and reports</li><li>Coordinate with pharmacy, laboratory, radiology, billing, and medical records</li><li>Handle ward phone calls, patient enquiries, and visitor coordination</li><li>Prepare daily ward census, duty registers, and shift reports</li><li>Ensure timely processing of investigation and consultation requests</li><li>Maintain confidentiality of patient and hospital information</li><li>Ensure availability of ward stationery, forms, and files</li><li>Follow hospital policies, SOPs, and infection control guidelines</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Graduate / Diploma (mandatory)</li><li><b>Minimum 2&ndash;3 years experience</b> as Ward Secretary / Ward Clerk in a hospital</li><li>Working knowledge of HIS and MS Office</li><li>Good communication skills in English and local language</li><li>Ability to multitask in a fast-paced hospital environment</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Provident Fund</li></ul><p>Work Location: In person</p>

<p>We are a property developer based in <b>Dubai South Business Park</b>.</p><p>We have a new opening for secretary/ administrative assistance for a senior executive.</p><p>The Secretary will be responsible for:</p><p>- Coordination through various verticals</p><p>- Organising all data flow related to developments</p><p>- Arranging all meetings and the executive's calendar</p><p>- Recording minutes of the meetings</p><p>- Following-up on all tasks internally and externally</p><p>- Record keeping and management</p><p>- Timely submissions of information and documentation to the different departments and vendors</p><p>In addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul><p>Experience:</p><ul><li>administrative or secretarial: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

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