secretary of state

State of Connecticut

<div></div><div><div><div><div><b>Introduction:</b></div>
<div>The State of Connecticut, Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.</div><div><br>
<b>
</b></div><div><b>About this Position:</b></div>
<div>We are recruiting for a full-time DCJ Secretary 1 for the New Haven Judicial District GA# 23 located at 121 Elm Street in New Haven, CT.</div><div><br>
</div><div>This position works Monday through Friday, based on a 37.5-hour work week, with core hours of 8:00am - 5:00pm. The position # is 5211.</div></div><br>
<div><br>
</div><div><b>NOTE:</b> The incumbent will be required to complete a background check prior to the start date.</div><div><br>
</div><div><b>What We Can Offer You:</b></div>
<div><div><div><div><div><div><div><div><div><ul><li>Explore our comprehensive <b>State Employee Benefits Overview</b> to see what we offer</li>
<li>Enjoy endless opportunities for<b> </b>professional growth and development</li>
<li>Embrace a <b>healthy</b><b> </b><b>work/life balance</b> tailored to all employees</li>
</ul></div></div></div></div></div></div></div></div></div><div><b>About Us:</b></div>
<div><div>The Division of Criminal Justice (Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded. Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.</div>
</div></div><h2 class="jobSectionHeader"><b>Selection Plan</b></h2>
<div><div><b>FOR ASSISTANCE IN APPLYING:</b></div>
<div>Please read or watch our Applicant Tips on How to Apply!</div><div><br>
</div><div><b>To Apply:</b></div>
<div><ul><li>The only way to apply to this job posting is via the &quot;APPLY&quot; or &quot;APPLY ONLINE&quot; buttons on the official State of Connecticut Online Employment Center job posting.</li>
<li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.</li>
<li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li>
<li><b>Resume Policy</b>: Per Public Act 21-69, C.G.S. 46a-60, resumes are not accepted during the initial application process. As the recruitment progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li>
<li><b>NOTE:</b> For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li>
</ul><div><b>After You Apply:</b></div>
<div><div><ul><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate&rsquo;s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DCJ.HR@ct.gov.</li>
<li>All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account. Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Helpful Tips to prepare for your interview.</li>
<li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics.</li>
</ul><div><b>Contact Us:</b></div>
<div><ul><li>Updates will be available through your JobAps portal account. Questions about this position should be directed to the hiring agency's human resources office: DCJ.HR@ct.gov or 860-258-5800.</li>
</ul></div></div></div></div></div><h2 class="jobSectionHeader"><b>PURPOSE OF JOB CLASS (NATURE OF WORK)</b></h2>
<div><div>In the Division of Criminal Justice this class is accountable for performing a full range of secretarial support functions.</div>
</div><h2 class="jobSectionHeader"><b>EXAMPLES OF DUTIES</b></h2>
<div><div>Incumbents perform a variety of secretarial duties as illustrated in the following areas:</div><div><br>
</div><div>TYPING:
<ul><li>Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li>
<li>Proofreads for content;</li>
<li>Edits using knowledge of grammar, punctuation and spelling.</li>
</ul>FILING:<br>
<ul><li>Designs office filing systems;</li>
<li>Organizes and maintains files;</li>
<li>Maintains, updates and reviews documentation as required;</li>
<li>Logs documents and maintains dockets.</li>
</ul>CORRESPONDENCE:<br>
<ul><li>Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.</li>
</ul>REPORT WRITING:<br>
<ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li>
</ul>INTERPERSONAL:<br>
<ul><li>Greets and directs visitors;</li>
<li>Screen calls, visitors and mail;</li>
<li>Responds to routine requests for information on policies, rules and regulations, programs and procedures.</li>
</ul>PROCESSING:<br>
<ul><li>Receives and reviews various reports and forms for accuracy and completeness;</li>
<li>Processes reports and forms;</li>
<li>May prepare and process fiscal and personnel documents.</li>
</ul>PERSONAL SECRETARY:<br>
<ul><li>Arranges and coordinates meetings and conferences;</li>
<li>Schedules appointments;</li>
<li>Processes confidential matters;</li>
<li>Takes notes and/or meeting minutes;</li>
<li>Takes and transcribes dictation;</li>
<li>Prepares expense accounts;</li>
<li>Makes travel arrangements;</li>
<li>May attend meetings and take and transcribe minutes of proceedings.</li>
</ul>OFFICE MANAGEMENT:<br>
<ul><li>Maintains an inventory of supplies and equipment;</li>
<li>Orders supplies when necessary;</li>
<li>Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);</li>
<li>Maintains time and attendance records;</li>
<li>Performs related duties as required.</li>
</ul></div></div><h2 class="jobSectionHeader"><b>KNOWLEDGE, SKILL AND ABILITY</b></h2>
<div><ul><li>Considerable knowledge of
<ul><li>office systems and procedures;</li>
<li>proper grammar, punctuation and spelling;</li>
</ul></li><li>Knowledge of
<ul><li>business communications;</li>
<li>business math;</li>
</ul></li><li>Skills
<ul><li>interpersonal skills;</li>
<li>oral and written communication skills;</li>
</ul></li><li>Ability to
<ul><li>schedule and prioritize office workflow;</li>
<li>operate office equipment which may include word processors, computers, tablets or other electronic equipment;</li>
<li>take notes (shorthand, speedwriting or other method acceptable to the supervisor);</li>
<li>type at a net speed of 50 wpm.</li>
</ul></li></ul></div><h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</b></h2>
<div><div>Two (2) years of experience above the routine clerk level in office support or secretarial work.</div><div><br>
</div><div>NOTE: Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.</div>
</div><h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</b></h2>
<div><div>College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.</div>
</div><h2 class="jobSectionHeader"><b>PREFERRED QUALIFICATIONS</b></h2>
<div>Candidates who demonstrate the following will be given preference:
<div><ul><li>Strong organizational skills</li>
<li>Excellent interpersonal communication skills</li>
<li>Professional demeanor, even when confronted with calls or visits from frustrated individuals</li>
<li>Experience working as a team player in a fast-paced environment, with limited errors</li>
<li>Considerable experience with office technology, specifically Word, Excel, and PowerPoint and the willingness to embrace and learn new systems and software</li>
<li>Customer service experience</li>
<li>Prior experience working in a legal office/courthouse or for a law enforcement agency</li></ul></div></div></div><p></p>

DCJ Secretary 1

Aquagas L.L.C

<p>Full job description: (Secretary / Procurement Assistant)</p><p><b>Company Description:</b></p><p>Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.</p><p>AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.</p><p><b>Role Descriptions.</b></p><p>This is a full-time on-site role for an Administrative Secretary/Procurement assistant.</p><ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul><p><b>Required Qualifications &amp; Skills</b></p><ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Secretary

L design

<p>We are a leading construction company seeking a professional Secretary to join our team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.</p><p>Responsibilities:</p><p>Manage correspondence, phone calls, and emails.</p><p>Organize and schedule meetings, appointments, and site visits.</p><p>Maintain and update filing systems and project documents.</p><p>Prepare reports, letters, and official documents.</p><p>Provide administrative support to management and project teams.</p><p>Handle confidential information with discretion.</p><p>Requirements:</p><p>Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).</p><p>Excellent command of English (written and spoken).</p><p>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</p><p>Strong organizational and multitasking abilities.</p><p>Attention to detail and problem-solving skills.</p><p>Ability to work under pressure and meet deadlines.</p><p>Job Type: Full-time</p>

Wedjat Health Solutions Private Limited, Madurai

<p><b>Hospital Secretary Job Description </b></p><p>We are looking for a dynamic hospital secretary to join our company. In this role, your duties will include scheduling patient appointments and procedures, processing patient billing and medical insurance claims, recording patients' medical histories, and keeping track of inventories.</p><p>To ensure success as a hospital secretary, you should display meticulous attention to detail and excellent knowledge of medical terminology, as well as medical billing procedures. Ultimately, a top-notch hospital secretary should be a driven, organized individual with a knack for patient care and administration.</p><p><b>Hospital Secretary Responsibilities:</b></p><ul><li>Answering incoming phone calls and emails, as well as accurately conveying messages.</li><li>Assisting patients with forms and other administrative procedures.</li><li>Scheduling and confirming medical appointments.</li><li>Recording and filing patients' information, such as personal particulars, medical history, and insurance details.</li><li>Processing patient billing and assisting with insurance claims.</li><li>Maintaining an organized filing system and keeping all records of medical information confidential.</li><li>Scheduling staff meetings for physicians, nurses, and other medical team members.</li><li>Maintaining inventories and ordering supplies as needed.</li></ul><p>Job Type: Full-time</p><p>Pay: &#8377;10,000.00 - &#8377;20,000.00 per month</p><p>Benefits:</p><ul><li>Provident Fund</li></ul><p>Work Location: In person</p>

Ward Secretary

Grand Technology

<div>
 Grand Technology is seeking a highly organised and efficient
 <strong>
  Secretary
 </strong>
 to join our team in the
 <strong>
  Dubai Free Zone Office, United Arab Emirates
 </strong>
 .
 <br/>
 <br/>
 This is a
 <strong>
  full-time
 </strong>
 position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements.
  </li>
  <li>
   Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
  </li>
  <li>
   Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately.
  </li>
  <li>
   Maintain accurate and organised filing systems, both physical and electronic.
  </li>
  <li>
   Coordinate and manage office supplies and equipment.
  </li>
  <li>
   Provide administrative support to various departments as required.
  </li>
  <li>
   Assist with the preparation and organisation of events and conferences.
  </li>
  <li>
   Maintain confidentiality of sensitive information.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as a Secretary or in a similar administrative role.
  </li>
  <li>
   Excellent written and verbal communication skills in English.
  </li>
  <li>
   Strong organisational and time management skills with the ability to prioritise tasks effectively.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Proactive approach to problem-solving and a keen eye for detail.
  </li>
  <li>
   Ability to maintain a professional demeanour and handle confidential information with discretion.
  </li>
 </ul>
</div>


ALBADDAD Group

<div>
 <p>
  <strong>
   Job Description &ndash; Secretary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Summary:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Secretary will provide high-level administrative and operational support to the office. The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently. This role requires a proactive individual with a capability to thrive in fast paced work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Accountabilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain an organized and systematic filing system for all correspondence.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend meetings, record minutes accurately, and distribute them while following up on action items.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Establish and update a comprehensive database of contacts as needed by the line manager.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize travel arrangements and coordinate external business trips on behalf of the line manager.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Qualifications:
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum of 4 years&rsquo; relevant experience, including experience at senior management level
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and verbal communication skills.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A good team player with experience in managing change; and
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong MS Office skills.
 </p>
 <p>
  Arabic speakers
 </p>
 <p>
  Salary offered, 5,000 to 7,000 AED
 </p>
</div>


<p>Grand Technology is seeking a highly organised and efficient <strong>Secretary</strong> to join our team in the <strong>Dubai Free Zone Office, &nbsp;United Arab Emirates</strong>.&nbsp;<br><br>This is a <strong>full-time</strong> position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times.<br><br><strong>Responsibilities:</strong><br><br>* Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements.<br>* Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.<br>* Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately.<br>* Maintain accurate and organised filing systems, both physical and electronic.<br>* Coordinate and manage office supplies and equipment.<br>* Provide administrative support to various departments as required.<br>* Assist with the preparation and organisation of events and conferences.<br>* Maintain confidentiality of sensitive information.<br><br><strong>Qualifications:</strong><br><br>* Proven experience as a Secretary or in a similar administrative role.<br>* Excellent written and verbal communication skills in English.<br>* Strong organisational and time management skills with the ability to prioritise tasks effectively.<br>* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<br>* Ability to work independently and as part of a team.<br>* Proactive approach to problem-solving and a keen eye for detail.<br>* Ability to maintain a professional demeanour and handle confidential information with discretion.</p>

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