secretary office clerk

UNION INSURANCE

Job Summary We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle a variety of clerical and administrative tasks with enthusiasm and professionalism.Responsibilities<ul><li>Manage front desk duties, greeting visitors and directing them appropriately with friendly professionalism.</li><li>Operate multi-line phone systems to answer inquiries, route calls efficiently, and provide outstanding customer support.</li><li>Handle data entry, filing, and document proofreading to maintain accurate records and ensure clear communication.</li><li>Coordinate calendar management and schedule appointments or meetings using tools like Google Workspace and Microsoft Office.</li><li>Support office management activities such as organizing supplies, maintaining office equipment, and overseeing general administrative functions.</li><li>Assist with clerical responsibilities including typing correspondence, managing emails, and ensuring proper filing systems are in place for easy retrieval.</li></ul>Requirements<ul><li>Proven office experience with strong clerical and administrative skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively.</li><li>Strong computer literacy, including data entry, typing speed, and overall digital competency.</li><li>Bilingual abilities are a REQUIREMENT to support diverse client interactions. English and Spanish</li><li>Exceptional phone etiquette and customer service skills to handle inquiries professionally.</li><li>Experience with front desk operations, multi-line phone systems, filing, proofreading, and calendar management.</li><li>Personal assistant or office management experience is advantageous for success in this role. Join us as an Office Secretary to be a key contributor in creating a vibrant and efficient workplace! Your energy and expertise will help us deliver top-tier support while fostering a positive environment for everyone who walks through our doors.</li></ul>Pay: From $9.00 per hourWork Location: In person

Office Secretary

Town of Hague

Job Opening: Part-Time Zoning Department ClerkThe Town of Hague is accepting applications for a Part-Time Zoning Department Clerk.Position Details:-Schedule: 3 days per week, 8:00 AM &ndash; 4:00 PM -Starting Pay: $20.00 per hourLocation: Town of Hague Community Center, 9793 Graphite Mountain Road, Hague, NY 12836Responsibilities:-Provide clerical support to the Zoning Department -Assist with zoning applications, permits, and record keeping -Answer phones and respond to resident inquiries -Prepare correspondence, filing, and data entry -Prepare meeting agendas and set up materials for Zoning Board and Planning Board meetings -Prepare and send legal notices/public hearing notices to the local newspaper -Work closely with the Zoning Officer and other town staffQualifications:-Strong organizational and communication skills -Attention to detail and accuracy in record keeping -Basic computer knowledge (Microsoft Office and email) -Ability to meet deadlines for notices and board preparations -Prior office or municipal experience preferred, but not requiredHow to Apply: Submit your resume and application to: secretary@hagueny.govDrop off in person: Town of Hague Community Center, 9793 Graphite Mountain Road, Hague, NY 12836Job Type: Part-timePay: From $20.00 per hourWork Location: In person

Zoning Department Clerk

Holt Public Schools

<div>ABOUT OUR DISTRICT:
Holt Public Schools is located in the Lansing metropolitan region. It is primarily located in Ingham County with portions in Eaton County. We provide educational programs from Early Childhood through and beyond 12th grade including access to Early College programming and Career and Technical Education. Our current enrollment totals approximately 4,650 students. Our student body is approximately 47% persons of color with significant ethnic diversity and representation from historically marginalized groups. We employ approximately 800 employees and are committed to hiring and supporting a more diverse workforce. Holt Public Schools is committed to creating an environment in which every member of our community is seen, heard, valued, and welcomed. We value justice, belonging, culture and well-being.
JOB DESCRIPTION:
Please review the attached job description for details.</div>

Secretary - Library Clerk

Northwell Health

<div>Description 
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State&rsquo;s largest private employer with over 104,000 employees &mdash; including members of Northwell Health Physician Partners &mdash; who are working to change health care for the better.
MEDICAL ASSISTANT WANTED - PRN - Norwalk-34 Maple St WOMENS HEALTH
Must cover a minimum of 2 shifts per month - 8 am - 4:30 pm.
This position requires a minimum formal education of High School Diploma and minimum of one year job-related experience or new graduate of Medical Assistant program, or Nursing Assistant training program, or EMT certification, or 3 years job related exper Minimum Experience: one year Desired: Graduate of Medical Assistant or Nursing Assistant training program or EMT certification. Data entry required. Basic medical knowledge and terminology. Skilled in obtaining accurate patient vital signs. CPR certification preferred. Bi-lingual preferred. 
Summary:
Provides clinical and clerical support to assure smooth daily department operations in assigned medical practice or practices. Assures that the patient and examination area is properly prepared.
Responsibilities:
1. Med Assistant/Secretary Criteria A: Greets and brings patient back from waiting room to clinical area. Performs all necessary intake activities and documents appropriate information including vital signs, current medications and allergies, verifies EMR reflects current PCP, appropriate referring provider, and preferred pharmacy, etc. Med Assistant/Secretary Criteria B: Transcribes and updates patient information in the patient record. Transcribes demographic, medication history, social and medical history as reported by the patient from the intake form. Med Assistant/Secretary Criteria C: Provides clerical and secretarial work associated with patient care. Prepares and organizes patient charts for assigned providers. Completes other paperwork such as disability paperwork and scanning of other pertinent patient information as appropriate. Med Assistant/Secretary Criteria D: Performs and stays current with EMR Orders Reconciliation process as assigned.
 
2. Med Assistant/Secretary Criteria A: Assures the examination area is clean after each patient use and stocked. Performs environmental rounds on aweekly/monthly basis as assigned. Med Assistant/Secretary Criteria B: Assures the patient is properly prepared for the scheduled visit to maintain timely patient flow. This includes assisting patients into gowns, having clinical paperwork, any needed supplies and educational materials immediately available for the provider use. Med Assistant/Secretary Criteria C: Conducts in-office testing as directed by the provider. Coordinates testing and outside ancillary services as applicable. Reviews instructions for upcoming procedures and tests as applicable. Med Assistant/Secretary Criteria D: Collects, prepares and processes specimens as directed by the provider. Completes process by assuring specimen results are logged in the accession book and are reconciled in the patients record.
 
3. Med Assistant/Secretary Criteria A: Maintains inventory and ensures proper upkeep, cleaning and testing of medical equipment and supplies. Fills out appropriate logs. Med Assistant/Secretary Criteria B: Coaches and educates colleagues in office regarding procedures and techniques as new members join the group. Med Assistant/Secretary Criteria C: Performs pathology and other audits as assigned by supervisor. Med Assistant/Secretary Criteria D: Demonstrates and maintains practice-based competencies for in-office surgical procedures if applicable. This includes procedure setup, patient prepping with sterile technique, patient recovery and room turnover under RN direction.
 
4. Compliance &amp; Other Duties Criteria A: Interacts with patients and colleagues in accordance with Western Connecticut Medical Group service excellence standards. Compliance &amp; Other Duties Criteria B: Fulfills all compliance responsibilities related to the position. Compliance &amp; Other Duties Criteria C: Performs other duties as assigned.
Education Skills Experience:
HS GRAD/EQUIVALENT
Other Information:
Required: This position requires a minimum formal education of High School Diploma and minimum of one year job-related experience or new graduate of Medical Assistant program, or Nursing Assistant training program, or EMT certification, or 3 years job related exper Minimum Experience: one year Desired: Graduate of Medical Assistant or Nursing Assistant training program or EMT certification. Data entry required. Basic medical knowledge and terminology. Skilled in obtaining accurate patient vital signs. CPR certification preferred. Bi-lingual preferred.
Working Conditions:
Manual: Some manual skills/motor coord &amp; finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force
Physical Environment: Generally pleasant working conditions
Credentials:CMA
Company: Norwalk Hospital Association
Org Unit: 435
Department: Perinatology
Exempt: No
Salary Range: $17.00 - $31.36 Hourly</div>

Per Diem Norwalk Perinatology Medical Assistant/Secretary

kMNA lAWYERS & LEGAL CONSULTANTS

We are seeking to hire a Secretary to join our team in Abu Dhabi. The ideal candidate will be highly organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and general administrative duties</li><li>Support lawyers with document preparation and filing</li><li>Assist with basic accounting or financial administrative tasks when required</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (law firm experience preferred)</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with Brilliant System is an advantage</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills and professional telephone etiquette</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

UNCLE SHAWERMA RESTAURANT

Location: Abu Dhabi, UAE Salary: AED 2,500 &ndash; AED 3,500 (Depending on experience)About UsUncle Shawerma is looking for a Female Assistant Secretary who is organized, professional, and detail-oriented to support daily administrative and office operations.Key Responsibilities<ul><li>Provide administrative and secretarial support to management</li><li>Handle phone calls, emails, and official correspondence</li><li>Prepare reports, letters, memos, and other documents</li><li>Maintain and organize company files and records</li><li>Schedule meetings, appointments, and follow-ups</li><li>Coordinate with branches regarding operational requirements</li><li>Assist in preparing daily, weekly, and monthly reports</li><li>Manage office documentation and filing systems</li><li>Follow up with suppliers, staff, and external partners when needed</li><li>Assist in HR-related administrative tasks such as employee files and attendance records</li><li>Handle data entry and maintain accurate records</li><li>Support management with general office coordination</li></ul>Requirements<ul><li>Female applicant</li><li>Minimum 1&ndash;3 years experience as a secretary, assistant secretary, or administrative assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Good computer skills (Microsoft Excel, Word, Email, and reporting)</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and confidentiality</li><li>Experience in restaurant or hospitality industry is an advantage</li><li>Currently available in UAE</li></ul>Preferred Skills<ul><li>Knowledge of basic HR and office administration</li><li>Strong follow-up and coordination skills</li><li>Ability to communicate professionally with staff and management</li><li>Can work independently with minimal supervision</li></ul>If you are organized, responsible, and eager to grow in an administrative role, apply now.Job Type: Contract Contract length: 24 monthsPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul>Work Location: In person

Female Assistant Secretary

State of Alaska

<div>JOB 
<ul><li>Applicants transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.</li></ul><ul><li> 
Our organization, mission and culture:</li></ul>
The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness. 
 
The benefits of joining our team: 
The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family. 
The Alaska Court System is looking for highly dependable individuals to become a Courtroom Judicial Assistant (salary range 12) for the In-Court or Jury Departments. 
In-Court Position
The Courtroom Judicial Assistant (SR 12) for In-Courts will provide advanced clerical support to the judicial officer in the courtroom. Responsibilities include preparing the courtroom for daily proceedings, ensuring necessary case files or supplies are available, opening all computer applications, performing microphone tests, and preparing the jury room if required. You will prepare logs/tag reports and other forms used in the courtroom, make sure all parties are present and connect telephonic or video parties, if necessary, closely monitor the recording systems at all times during proceedings, prepare and distribute court orders and judgments in the courtroom, calendar future court hearings and result hearings.
This position will also be responsible for maintaining witness lists and exhibit lists, data entry for case management, processing documents in the electronic file system, and securing the courtroom and any exhibits at the end of the day. Out-of-court duties will include docketing non-motion paperwork filed in open court into CourtView and correctly processing and distributing files and paperwork when hearings are complete. This position may occasionally take weekend or holiday duty to support District Court arraignments. 
Jury Position
The Courtroom Judicial Assistant (SR 12) for Jury will serve as an In-Court Clerk, a Courtroom Case Manager, and a Jury / Criminal Case Manager. This position will perform case management duties involving highly complex clerical and/or technical tasks in and out of the courtroom. In this role you will open and prepare the courtroom for daily proceedings, print and post daily courtroom calendar, open all computer applications, perform microphone tests, prepare forms used in the courtroom, and prepare jury rooms for trials.
You will ensure parties are present and connected telephonic or through video, if necessary, swear in parties, witnesses, third-party custodians, and closely monitor recording systems to ensure a clear record is made. The Jury division is responsible for clerking grand jury proceedings for cases presented for felony indictment. The case content can be graphic in nature with victims or witnesses in extreme emotional distress during testimony.
Additionally, you will process jury questionnaires following court rules and bulletins to qualify jurors for service, set-up and check-in grand and trial jurors, enter daily time and attendance for juror payments, and process certificates of attendance. Additional duties include processing indictments, assigning judges to felony cases, setting up trial dates, and calendar call dates for defendants indicted by a grand jury. This position will provide customer service to attorneys, judges, and the general public, act as back-up jury clerk and local transcript facilitator when needed, and coordinate courtroom and jury room for non-court proceedings and visiting judges. 
The Working Environment 
The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse at 101 Lacey Street in Downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect. 
Work Hours: 
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. 
 
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community. 
See http://doa.alaska.gov/drb/index.html for additional information. 
For more information on the Alaska Court System, please visit: 
http://www.courts.alaska.gov 
For information about what state courts do, please watch the following short video: 
VIDEO: The who, what, when, where and how of state courts 
The Alaska Court System is an EEO employer and proudly promotes diversity. 

EXAMPLE OF DUTIES

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net). 
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis. 
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience. 
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
SUPPLEMENTAL INFORMATION

Contact Title: Recruitment 
 E-Mail: recruitment@akcourts.gov
 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
 Phone Number: (907) 264-8242</div>

Courtroom Judicial Assistant (41-4024; 41-4141) Fairbanks

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