secretary office clerk

Voltex Security Systems

We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing schedules, handling correspondence, and assisting with customer inquiries. The Office Secretary will play a key role in maintaining a positive and productive work environment.DutiesPerform data entry and maintain accurate records in office databases.Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.Handle incoming calls and emails, providing exceptional customer support.Assist in calendar management by scheduling appointments and meetings for staff.Prepare and distribute correspondence, reports, and other documents as needed.Maintain office supplies inventory and place orders when necessary.Provide assistance to team members as a personal assistant when required.Ensure compliance with office procedures and maintain confidentiality of sensitive information.RequirementsProven experience as an office clerk or in a similar administrative role.Proficiency in data entry with strong attention to detail.Experience as a medical receptionist is a plus but not mandatory.Excellent customer service skills with the ability to communicate effectively with clients and colleagues.Strong organizational skills with the ability to manage multiple tasks simultaneously.Bilingual candidates are highly encouraged to apply, as this is beneficial for customer interactions.Familiarity with calendar management tools and office software (e.g., MS Office Suite).Ability to work independently as well as part of a team in a fast-paced environment.If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we encourage you to apply for the Office Secretary position today!Job Type: Full-timePay: $12.00 - $25.00 per hourPeople with a criminal record are encouraged to applyWork Location: Hybrid remote in Houston, TX 77021

Office Secretary

180 Water

Overview We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.Duties<ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

North Jersey Public Adjusters

&lt;Job Summary&gt; Energize your career by stepping into the dynamic role of Office Secretary! In this vital position, you will be the heartbeat of our administrative operations, ensuring smooth daily functions and exceptional support for our team. Your proactive approach and organizational prowess will keep our office running efficiently, providing a welcoming front desk presence and managing essential clerical tasks with enthusiasm. Join us to be a key contributor in creating a productive, organized, and positive work environment where your skills truly shine!&lt;Duties&gt;<ul><li>Greet visitors and clients with professionalism and warmth at the front desk, creating a positive first impression.</li><li>Manage multi-line phone systems, directing calls accurately and courteously to appropriate departments or personnel.</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office to ensure quick retrieval of documents.</li><li>Perform data entry, bookkeeping, and basic accounting tasks using QuickBooks or similar software to support office financial processes.</li><li>Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision.</li><li>Support office management activities such as supply inventory, proofreading documents for accuracy, and assisting with special projects as needed.</li></ul>&lt;Skills&gt;<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication.</li><li>Strong organizational skills with keen attention to detail in filing, proofreading, and data entry tasks.</li><li>Excellent phone etiquette with experience managing multi-line phone systems; bilingual abilities are a plus for diverse client interactions.</li><li>Demonstrated office management experience including calendar management and administrative support roles such as personal assistant or medical/dental receptionist.</li><li>Knowledge of clerical procedures such as photocopying, faxing, scanning, and record keeping.</li><li>Ability to handle customer service inquiries professionally while providing outstanding support via phone or in person.</li><li>Basic bookkeeping skills using QuickBooks or similar accounting software; familiarity with office computer literacy is essential.</li><li>Strong time management skills to prioritize tasks efficiently in a fast-paced environment. Join us as an Office Secretary where your energy fuels our success! Bring your organizational talent, communication skills, and enthusiasm to create an efficient office atmosphere that empowers everyone to excel. Your dedication will help us deliver exceptional service while fostering a vibrant workplace culture built on support and professionalism!</li></ul>Pay: From $22.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Gulf Express Group

We're looking for Office Secretary cum Admin with knowledge in computer and good English communication. with 2 years experience at UAE. FEMALE Company Name: Gulf Express GroupIndustries: International Medical Tourism, Real Estate, Food and Beverage and General TradingWhatsApp: +971 50 755 5101Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

angels of ohio

Overview We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage front desk operations, handle multi-line phone systems, and assist with various clerical tasks. This position offers an exciting opportunity to be the backbone of our office environment, contributing to a professional and welcoming atmosphere for clients and staff alike.Responsibilities<ul><li>Greet visitors and clients warmly, managing front desk duties with professionalism and friendliness </li><li>Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette </li><li>Manage appointment scheduling and calendar coordination for staff members </li><li>Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools </li><li>Handle administrative tasks such as proofreading documents, managing correspondence, and organizing files </li><li>Assist with bookkeeping tasks including invoicing and basic QuickBooks data entry </li><li>Support office management activities by coordinating supplies, maintaining cleanliness, and ensuring efficient workflow</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications </li><li>Familiarity with QuickBooks for bookkeeping and financial recordkeeping </li><li>Excellent communication skills in both English and bilingual capabilities (if applicable) </li><li>Strong computer literacy with the ability to adapt to new software quickly </li><li>Experience working at a front desk or as a receptionist in medical or dental settings is a plus </li><li>Outstanding customer service skills combined with professional phone etiquette </li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment </li><li>Attention to detail for proofreading documents and data entry accuracy </li><li>Personal assistant or medical receptionist experience is advantageous for supporting diverse office needs</li></ul>Join us as an Office Secretary where your organizational prowess and friendly demeanor will help create a positive environment for everyone. We value energetic professionals who thrive on delivering excellent support while managing multiple responsibilities seamlessly!Pay: From $16.00 per hourWork Location: In person

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

Finkelstein Memorial Library

Clerk/Typist (Substitute) - IT DepartmentThe Finkelstein Memorial Library at 24 Chestnut Street, Spring Valley, NY seeks a Clerk-Typist substitute for our IT Department. This busy department proudly contributes to the Library&rsquo;s overall service to over 100,000 diverse patrons. This is a substitute, on-call position with varying daytime/evening hours, including any day of the week, any time between 9am-9pm. This position reports to the Head of IT Department.&middot; Assists library patrons and staff with logging into public computers, accessing online resources and using digital devices.&middot; Provides support for online catalogs, e-books, databases and other electronic resources.&middot; Educates staff and patrons on the use of library technology, software applications and digital literacy tools.&middot; Performs related work as required.Knowledge &amp; Skills&middot; Possesses basic computer skills.&middot; Enjoys working with a diverse clientele of all ages.&middot; Ability to work independently and collaboratively as part of a team.&middot; Excellent problem-solving and trouble-shooting skills.Minimum Qualifications&middot; Graduation from high school or possession of an equivalency diploma.&middot; NOTE: Academic, technical, or vocational training or office clerical experience may be substituted for schooling on a year-for-year basis.Hourly wage compensation: $18/hour. See Rockland County civil service job description for Clerk-Typist at https://mycivilservice.rocklandcountyny.gov/default/showdesc/CLERK-TYPIST.pdf.To apply: please email your resume and cover letter to Assistant Director Beth Zambito at bzambito@rcls.org with the subject &ldquo;IT Clerk-Typist Sub application.&rdquo;Pay: $18.00 per hourSchedule:<ul><li>Day shift</li><li>Evening shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Work Location: In person

Clerk/Typist (Substitute) - IT Department

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Office Secretary

Clerk/Typist (Substitute) - IT Department