secretary receptionist

نكست الشرق للإستشارات الهندسية

<p>We are looking for a reliable and professional <b>Executive Secretary/Receptionist</b> with <b>3+ years of experience </b> to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.</p><p><b>Key Responsibilities:</b></p><p><b>Executive Secretary Duties:</b></p><ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul><p><b>Receptionist Duties:</b></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul><p>Assist with basic administrative tasks such as filing, data entry, and office supply</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Executive Secretary/Receptionist: 3 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Torino elevators

<p>searching for ( a Female )secretary and receptionist full time for a leading company in elevator field</p><p>Job Duties:</p><ul><li>Answers phone calls and sets up meetings with customers</li><li>Demonstrates product knowledge as required</li><li>Adheres to company policies and procedure; makes sure that other staff do as well</li><li>Coordinates the flow of information between departments or from customers</li><li>Makes copies of pertinent information and documents</li><li>Greets customers as they arrive at the business</li><li>Makes sure that customer needs are fulfilled</li><li>Updates any client information as it changes</li><li>Calls customers to make sure that they had a great customer experience</li><li>Supervises any other clerical staff to make sure the work is done up to standards</li><li>Completes any paperwork on behalf of the company</li><li>Maintains a knowledge of new office equipment; makes suggestions for new equipment based on trends.</li></ul><p>Secretary Skills and Qualifications:</p><p>Microsoft Office skills is a Must.</p><p>Very good in English speaking, writing and listening is a Must.</p><p>Communication Skills, Customer Relations, Detail Oriented, Time Oriented, Office Equipment Knowledge, Basic Computer Literacy</p><p>Experience 1_3years.</p><p>you can send your CV and Communicate on WhatsApp:</p><p>+971 544552600</p><p>Interview arranged in company Branches</p><p>( Abu Dhabi , Al Ain , Sharjah , Ras Alkhaima )</p><p>Job Type: Full-time</p><p>Pay: From AED3,500.00 per month</p><p>Experience:</p><ul><li>Three: 1 year (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li><li>English (Required)</li></ul><p>Location:</p><ul><li>Ras al-Khaimah (Required)</li></ul>

Office Secretary/Receptionist

Acube Abodes Realty

<p>We are seeking a highly organized and proactive <b>Admin cum Secretary and Receptionist</b> to support daily operations in our real estate development company. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the smooth running of the office and support project teams across departments, including development, finance, marketing, and legal.</p><p><i><b>Key Responsibilities</b></i></p><p><b>Office Management:</b></p><ul><li>Maintain and organize office supplies inventory and manage procurement.</li><li>Manage and maintain reception area, always ensuring a clean and organize space</li><li>Oversee filing systems (physical and digital) for ease of access and compliance.</li><li>Handle scheduling, calendar management, and meeting coordination.</li><li>Manage CEO and Director daily, weekly schedule</li><li>Coordinate with the company driver and other staff for outdoor urgent needs</li><li>Maintain and organize office files. Records and documentation.</li><li>Arrange and coordinate meetings including preparing minutes.</li><li>Manage external contacts and maintaining regular communications</li><li>Serves main point of contact for all incoming calls and redirect them accordingly</li><li>Greet and welcome visitors and guest in a warm and professional manner</li><li>Serve welcome drinks/coffees to guests</li><li>Coordinate with other team members to ensure seamless communication and collaboration</li></ul><p><b>Document Control &amp; Correspondence:</b></p><ul><li>Prepare, review, and format correspondence, reports, and presentations.</li><li>Develop and design high quality PowerPoint presentation for meetings and conferences.</li><li>Manage incoming/outgoing communications (emails, letters, packages).</li></ul><p><b>Project Support:</b></p><ul><li>Assist project teams with administrative tasks such as tracking approvals, documentation follow-up, and appointment setting.</li><li>Coordinate with consultants, contractors, and clients as required.</li><li>Support in updating project logs, contracts, and status reports.</li><li>Assist in basic procurement coordination and vendor follow up.</li></ul><p><b>Financial and HR Coordination:</b></p><ul><li>Support finance with basic invoice tracking, petty cash, and expense reports.</li><li>Assist HR in onboarding new employees, record keeping, and attendance tracking.</li><li>Support HR in visa processing, trade license renewals, insurance and PRO related documentation</li></ul><p><b>Event &amp; Travel Arrangements:</b></p><ul><li>Plan company events, meetings, or conferences.</li><li>Handle travel bookings for staff and management.</li><li>Coordinate and Manage guest list and awards lists for events etc.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an administrative assistant, preferably in real estate or construction.</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional communication skills &ndash; written and verbal.</li><li>Familiarity with real estate documentation is a plus.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.</li></ul><p><b>Preferred Qualities:</b></p><ul><li>Attention to detail and ability to handle confidential information.</li><li>Proactive, self-motivated, and adaptable to fast-paced environments.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Pleasant personality and excellent interpersonal skills</li><li>Highly motivated, dedicated, and hardworking</li><li>Ability to manage administrative tasks and document control independently, with a creative and proactive approach</li><li>Pay strong attention to detail and resolve the issues effectively.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Ability to work independently and as part of a team</li></ul><p>Salary: AED 2,500 to AED 3,000 Based on experience</p><p>Visa: Spouse / Own Visa</p><p><b>*Must be available to join immediately or with a short notice period*</b></p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Admin cum Secretary and Receptionist

Shams al waha medical centre

<p>1. Should be polite and courteous to patients.</p><p>2. Should be friendly with the other staff in the clinic.</p><p>3. Will be required to assist the dentist in treating patients, should be willing to learn.</p><p>4. Will be required to work in areas like reception, as a secretary etc, according to the need.</p><p>5. Should be honest and hard working.</p><p>6. Should have clear communication skill.</p><p>7. Will be required to start work immediately, if selected.</p><p>8. Please complete the two assessments presented here,failing which your application will not be considered.</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED2,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>receptionist/secretary: 1 year (Preferred)</li></ul>

Receptionist cum Secretary

AL JAS ADV.CO.LLC

<p>We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.</p><p>To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.</p><p>Administrative Secretary Responsibilities:</p><ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul><p>Administrative Secretary Requirements:</p><ul><li>High School Diploma or GED.</li><li>Formal qualification in office administration, secretarial work, or related training.</li><li>1-2 years of experience as an Administrative Secretary would be advantageous.</li><li>Advanced proficiency in managing documents, spreadsheets, and databases.</li><li>Ability to liaise internally and externally on administrative matters.</li><li>Exceptional filing, recordkeeping, and organizational skills.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling and call forwarding systems.</li><li>Excellent written and verbal communication skills.</li><li>Exceptional interpersonal skills.</li></ul><p>Job Types: Full-time, Permanent, Fresher</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Salary Expectations</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Sales: 1 year (Required)</li><li>receptionist/secretary: 2 years (Required)</li><li>Advertising: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Tagalog (Required)</li><li>English (Required)</li></ul>

Receptionist/Secretary

DISTRICT ATTORNEY KINGS COUNTY

<div></div><div><div><div><div><div><div><div><ul><li><b>DISTRICT ATTORNEY KINGS COUNTY
</b></li></ul></div></div><div><div><b>Posted On: </b><b>09/25/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>BROOKLYN</b></div>
</div></div><div><div><ul><li><b>No Exam Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>COMMUNITY RESOURCES N REENTRY</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$43,460.00 &ndash; $43,460.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The Kings County District Attorney&rsquo;s Office (KCDA) is one of the largest prosecutors&rsquo; offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all.<br>
<br>
KCDA has an exciting opportunity to work as a RECEPTIONIST/SECRETARY in the Community Resources &amp; Re-Entry Bureau under the KCRTF GRANT. The Community Resource &amp; Re-Entry Bureau addresses the needs and concerns of individuals transitioning from an incarceration-related environment and those impacted by the justice system with the case management and direct support services.<br>
<br>
Under direct supervision, with some latitude for independent initiative and judgment, the preferred candidate will be responsible for the following:<br>
<br>
<ul><li>Greet all visitors to the Re-Entry Bureau courteously .</li><li>Answer the telephone, take messages, and direct calls.</li><li>Assist and/or refer visitors to the appropriate Case Manager.</li><li>Screen and appropriately distribute mail on the date of receipt and make daily pick-up and delivery of mail and other materials within the KCDA Office.</li><li>Responsible for making sure all equipment (copy machines, fax machines, and printers) are in working order by making necessary service calls.</li><li>Schedule all appointments for the Bureau Chief.</li><li>Maintain calendar of all assistants&rsquo; schedules, assignments, and vacations.</li><li>Perform other related clerical duties as necessary.</li><li>Maintain daily records of all visitors in database.</li></ul><br>
Preferred Skills<br>
<ul><li>Excellent organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.</li><li>Excellent communication skills and writing skills.</li><li>Strong attention to detail is essential.</li><li>Must be able to work in a high-paced environment and be able to handle multiple tasks simultaneously.</li><li>Proficient in Microsoft office (Word, Excel).</li></ul><br>
COMMUNITY ASSISTANT - 56056</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
<br>
2. Candidates must be able to understand and be understood in English.</p><p><b><br>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>736194</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>56056</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>COMMUNITY ASSISTANT</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Non-Competitive-5</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Receptionist/Secretary</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>10/14/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Entry-Level
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>00</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>345 Adams St., Brooklyn</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Legal Affairs
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Receptionist/Secretary</b></div></div></div></div></div></div><p></p>

Benton County - Washington

<div></div><div><p>Job Description</p><p></p><p><b>
TITLE:</b> Legal Secretary I<br>
<b>DEPARTMENT: </b>Prosecutor's<br>
<b>REPORTS TO:</b> Office Administrator<br>
<br>
<b>SUMMARY:</b><br>
Performs a variety of entry-level, routine legal secretarial, clerical, and office tasks such as preparation of standard legal correspondence, documents and reports, assisting in case processing, typing, receptionist functions, routine data entry and posting duties, establishing and updating recordkeeping systems, and sorting and distribution of mail within well-defined office procedures or under close supervision.<br>
<br>
<b>DISTINGUISHING CHARACTERISTICS</b><br>
Positions assigned to the Legal Secretary I classification are distinguished by the requirement for entry-level legal secretarial and clerical skills and working knowledge of the criminal justice system. Many tasks can typically be learned on the job and require limited problem-solving within clearly defined procedures.<br>
<br>
<b>EXAMPLES OF JOB DUTIES:</b><i> (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)</i><br>
Greets and assists the public by phone or in person by providing information of a general nature as authorized from sources such as published directories and procedures, calendars and staff schedules; responds to general questions regarding department procedures, policies and processes and assists them when within scope of authority and refers others to appropriate individuals or departments.<br>
<br>
Types and distributes standardized legal forms, correspondence, reports, warrants, memoranda, statistics and schedules from specific instructions by using office machines such as a typewriter, word processor, adding machine, photocopier and other standard office equipment.<br>
<br>
Receives incoming calls on a multi-line telephone and routes calls to appropriate individual or takes messages.<br>
<br>
Assists in case processing and the preparation of regularly recurring reports; compiles and verifies data from varied sources. May involve basic, routine mathematical calculations and tabulations in accordance with established methods.<br>
<br>
Maintains and updates files, records, and logs on computerized and manual recordkeeping systems; searches files and records for readily identifiable information as directed; monitors inactive files, updates records and destroys as authorized.<br>
<br>
Maintains an appointment and court calendar for staff in assigned area and may assist in scheduling of appointments, meetings, and hearings.<br>
<br>
Sorts and distributes mail according to general knowledge of department activities and programs; prepares out-going mail for the unit.<br>
<br>
Provides back-up support to other secretary positions and the office in case of absence or work overload.<br>
<br>
Performs other related duties as assigned.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work is performed in an office environment. Occasional physical effort is required to lift items up to 50 lbs.<br>
<br>
<b>KNOWLEDGE, SKILLS, AND ABILITIES:</b><br>
Knowledge of legal secretarial and office practices, procedures and equipment.<br>
<br>
Working knowledge of court procedures, legal processes, and the criminal justice system.<br>
<br>
Working knowledge of legal terminology, forms, and documents.<br>
<br>
Skill in operating standard office equipment such as typewriter, computer terminal, word processor, transcriber, calculator and photocopier.<br>
<br>
Good oral communications skills to explain general policies and procedures and to deal with other employees, law enforcement agencies, attorneys, and the general public using courtesy, tact and good judgment.<br>
<br>
Ability to work independently, organizing work with a minimum of supervision.<br>
<br>
Ability to prepare legal reports, correspondence, and records, using accurate business English, composition, spelling, grammar and punctuation.<br>
<br>
Ability to work with high degree of accuracy and attention to detail to meet deadlines.<br>
<br>
Ability to understand and execute oral and written instructions, policies and procedures.<br>
<br>
Ability to establish and maintain filing and record keeping systems.<br>
<br>
Ability to type at level required for specific position.<br>
<br>
<b>EDUCATION AND EXPERIENCE:</b><br>
High school diploma, or G.E.D., coursework in legal secretarial practices preferred, and one year of legal secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job.<br>
<br>
<b>LICENSES, CERTIFICATES &amp; OTHER REQUIREMENTS:</b><br>
Valid Washington State Driver's License.<br>
<br>
Notary Public helpful.</p><p></p><p><b><br>
Position : </b>117000033
</p><p><b>Code : </b>115-1</p><p><b>
Type : </b>INTERNAL &amp; EXTERNAL</p><p><b>
Location : </b>PA - JC/DC</p><p><b>
Grade : </b>CTHS GR 01</p><p><b>
Group : </b>COURTHOUSE</p><p><b>
Job Class : </b>COURTHOUSE</p><p><b>
Posting Start : </b>09/29/2025</p><p><b>
Posting End : </b>10/09/2025</p><p>
SALARY RANGE: $48,072.00-$62,388.00</p></div><p></p>

LEGAL SECRETARY I - PA'S OFFICE

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LEGAL SECRETARY I - PA'S OFFICE