secretary receptionist

Modular Design Engineering Consultants

We are an engineering company in Dubai and we are urgently looking for a female receptionist cum secretary.Duties:<ul><li>Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Prepare letters ( correspondence , submittal and covering letters ) &amp; minutes of meetings .</li><li>Filing and archiving documents(document control).</li><li>Answer (screening ) phone calls, receiving visitors, schedule meetings, send invoices, and follow up payments with clients.</li><li>Must be smart and Flexible, with the ability to work under pressure.</li><li>Ability to communicate effectively and politely with staff, clients and visitors.</li><li>Assist the Admin and Accounts department.</li><li>Organize &amp; arrange papers in the manager's office.</li><li>Basic office accounts.</li><li>Basic computer operations including MS office - (Word, Excel ) is a must</li><li>Preferably a female who can speak Tagalog &amp; Fluent in English.</li><li>Can join immediately.</li></ul>Salary will be discussed during the Interview.Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>Secretary and receptionist: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary/Receptionist

The yacht garage

Job Overview We are seeking an energetic and highly organized Secretary/Receptionist to be the welcoming face of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. Your positive attitude and strong organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike.Responsibilities<ul><li>Greet visitors and clients warmly, providing excellent customer service and assistance.</li><li>Manage multi-line phone systems, directing calls accurately and professionally.</li><li>Handle all front desk duties, including check-ins, appointment scheduling, and visitor sign-ins.</li><li>Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy.</li><li>Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments.</li><li>Utilize computer skills with proficiency in Microsoft Office, Google Workspace, QuickBooks, and other office software to prepare reports and correspondence.</li><li>Perform clerical duties including typing, photocopying, faxing, mailing, and maintaining office supplies inventory.</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and familiarity with front desk operations.</li><li>Excellent phone etiquette with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly preferred to assist diverse client needs.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic bookkeeping tools like QuickBooks.</li><li>Demonstrated data entry accuracy along with proofreading skills for professional correspondence.</li><li>Experience in customer support roles with a focus on delivering exceptional service.</li><li>Knowledge of office management procedures such as filing systems, calendar management, and time management techniques.</li><li>Personal assistant or administrative experience is a plus to support executive needs efficiently. Join our team where your organizational talents and proactive approach will make a real difference! We&rsquo;re committed to fostering a positive work environment that values your contributions while offering opportunities for growth within a dynamic organization.</li></ul>Work Location: In person

Shiraishi Law Firm

Fast-paced, high-volume law firm serving Kauai for over 70 years seeks a full-time Legal Secretary/Receptionist. Areas of practice include, but are not limited to, estate planning, real estate, collections, landlord-tenant matters, and business formation. The ideal candidate is extremely detail-oriented, reliable, able to learn quickly, and has experience in a legal or administrative setting.If hired, you must pass the notary exam within 1 year of start date. Pay increase upon passing the notary exam.Start date is flexible. Salary is commensurate with experience and will be increased upon gaining more experience with the firm. Prefer full-time (M-F, 8:00-5:00), but will consider part-time.MINIMUM QUALIFICATIONS:<ul><li>Graduate of high school or its equivalent</li><li>Valid Hawaii driver license</li><li>Excellent word processing, spelling, grammar, and proofreading skills</li><li>Thorough knowledge of Microsoft Office or WordPerfect, or equivalent, and scanning documents</li><li>Strong verbal and written communication skills</li><li>Ability to manage a busy practice, work independently, meet deadlines, and perform multiple tasks with attention to detail</li></ul>RESPONSIBILITIES:<ul><li>Answer phones, transfer calls, greet clients</li><li>Draft correspondence and legal documents (i.e. powers of attorney, motions, deeds, etc.) for attorney review</li><li>Schedule appointments, meetings, court dates, etc.</li><li>Notarize documents</li><li>Maintain, organize, and scan client files</li><li>Occasional errands to the courthouse and financial institutions</li><li>File documents online with the courts</li><li>Manage/process client payments and billings</li><li>Possible accounting duties</li></ul>BENEFITS:<ul><li>Employer pays 100% of healthcare premiums (full medical, dental and vision coverage)</li><li>401(k) retirement plan after 1 yr with the company</li><li>Employer contributions to 401(k)</li><li>Paid time off</li><li>Bonuses based on performance</li></ul>To apply, please respond to this posting and submit a resume, cover letter, and contact information for at least two professional references to the attention of Mia Shiraishi.Shiraishi Law Firm 2403 Ulu Maika St. Lihue, HI 96766Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary/Receptionist

Hendricks Regional Health

<div>Job Summary :
Provides office services by supporting, implementing administrative systems, procedures, policies; and monitoring administrative projects. Maintains an efficient and effective front office functionality and procurement of supplies. Serves the needs of associates, physicians and patients.
Job Description
Essential Responsibilities:<ul><li>
Performs all typing and copying for the department. Includes creating forms, maintaining menu system, typing reports, minutes, physician, and hospital communications. All word processing and communications to be completed in a timely and efficient manner.</li><li>
Is responsible for assuring the completion of requested correspondence by the scheduled due date, unless otherwise indicated by the Office Manager.
</li><li>Responsible for answering the phones, retrieving voicemails, initiating phone contact or paging of physicians or inter- and intra- departmental associates as requested.</li><li>
Assures coverage of the front office phones when unavailable. Maintains correspondence and message taking that is required from the above mentioned responsibilities.</li><li>
Responsible for the filing and copying of all patient and non-patient related items and correspondence.</li><li>
Provide appropriate feedback in order to assure efficient and effective front office functions.</li></ul>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice.
Vocational and Educational Preparation:<ul><li>
Graduate from high school or the equivalent.</li><li>
Previous class work related to administrative and receptionist duties preferred, i.e. typing, computer skills related to word-processing and/or spreadsheets, and communication skills.</li></ul>
Work Shift :
8:00am &ndash; 4:30pm (United States of America)
Scheduled Weekly Hours :
40</div>

Secretary Receptionist Oncology Full Time Days

Baldwin Law

Seeking full-time Legal Secretary at busy law office specializing in civil litigation. Applicants must be prepared to work well under pressure, in a deadline-driven environment. Typing test proof is required (minimum of 65 words per minute preferred). This position is based in-office and is not available on a remote basis.Position Duties Include:<ul><li>Typing and dictation transcription;</li><li>Preparation of legal documents;</li><li>Arranging for the proper service of legal documents;</li><li>Organization and maintenance of client files, both paper and electronic;</li><li>Calendaring and scheduling, both paper and electronic; and</li><li>Professional and courteous telephone skills.</li></ul>Preferred Position Requirements:<ul><li>Minimum of high school degree (or equivalent);</li><li>Legal secretary experience preferred, but willing to train the right candidate;</li><li>Proficiency with Windows based software programs (Word, Excel) required;</li></ul><ul><li>Proficiency with Citrix (ShareFile) a plus;</li><li>Ability to interact professionally with co-workers;</li><li>Willing to follow specific instructions provided by attorneys and staff;</li><li>Multi-tasking capabilities;</li><li>Available for occasional overtime work;</li></ul>Compensation:<ul><li>Competitive wage based on experience; and</li><li>Benefits package.</li></ul>Work Remotely:<ul><li>No</li></ul>Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Legal Secretary

NeunerPate

NeunerPate is a mid sized insurance defense firm seeking a legal secretary. Candidate would preferably be someone with at least 2 years of experience of insurance defense (but not required).Qualifications:Outstanding organizational and time management skills, strong verbal and written communication skills, reporting skills, research skills, Legal Administrative skills, Litigation, client relationships, scheduling, attention to detail, excellent typing and proofreading skills, confidentiality, professionalism and dependability. Proficiency in software including MS Word, Outlook, Adobe, Excel. Ability to multi‑task in a fast‑paced environment.Responsibilities:&middot; Answering incoming calls&middot; Handling incoming and outgoing mail as well as incoming and outgoing faxes and overnight packages&middot; Maintaining all documents in firm&rsquo;s document management system&middot; Managing calendars, contacts and cases in firm&rsquo;s case management system&middot; Coordinating meetings, appointments and depositions&middot; Preparing draft correspondence, draft pleadings and discovery&middot; Follow-up on discovery and assist with administrative tasks&middot; Electronically file pleadings with the courts;&middot; Arranging travel and accommodations when needed;&middot; Enter attorney time into firm&rsquo;s time and billing system.Other legal secretary duties as assignedJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Russell Law Group

Office location: Beverly Hills, CA.Overview We are seeking a dedicated and detail-oriented Litigation Legal Secretary/assistant to join our litigation boutique law firm. The ideal candidate will play a crucial role in supporting attorneys with litigation and managing administrative tasks, maintaining files, and ensuring compliance with court and litigation procedures and calendering. The candidate will work with case management systems for calendaring, operations and organization. This position requires a strong understanding of legal terminology and procedures and candidate should be familiar with setting up pleading shells and other standard litgiation documents for attorneys.Duties<ul><li>Provide litigation and administrative support to attorneys, including scheduling appointments and managing calendars, preparing draft pleadings and documents to be electronically filed. Experience with AI is helpful.</li><li>Maintain and organize legal files using My Case - a case management system.</li><li>Conduct document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Prepare, file, and serve legal documents in accordance with court rules and deadlines.</li><li>Assist in the preparation of case materials for trials, hearings, and meetings.</li><li>Communicate effectively with clients, court personnel, and other stakeholders.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Qualifications<ul><li>Previous law office experience of 5+ years</li><li>Proficiency in legal software.</li><li>Strong proofreading skills with attention to detail for document accuracy.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication skills are essential.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are passionate about the legal field and possess the necessary skills to excel as a Legal Secretary, we encourage you to apply for this opportunity to contribute to our dynamic team.Job Type: Full-timePay: $30.00 per hourExperience:<ul><li>Civil Litigation: 7 years (Required)</li></ul>Location:<ul><li>Los Angeles, CA (Required)</li></ul>Work Location: Remote

Legal Assistant/Secretary

Search 389+ Secretary receptionist jobs near you this June. New roles added regularly across leading industries. Apply today.

389 secretary receptionist jobs Near Me

Secretary/Receptionist

Secretary/Receptionist

Legal Secretary/Receptionist

Secretary Receptionist Oncology Full Time Days

Legal Secretary

Legal Secretary

Legal Assistant/Secretary