secretary receptionist

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

Ultimate Power Solution

- 2+ years of clerical experience- knowledge of specific software programs used within your organization (adobe photoshop is a plus)- experience in data processing, bookkeeping or other skills you need to have performed- ability to work independently- organized and professional demeanor- exceptional written and verbal communication skills- experience maintaining and prioritizing a manager's calendarJob Types: Full-time, ContractAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist/secretary: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

SECRETARY/ RECEPTIONIST

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Sgouras Law Firm PLLC

Legal Assistant for General Practice Law FirmAbout the Firm: Law firm providing comprehensive legal services across multiple practice areas, including, but not limited to, landlord-tenant law, divorce, real estate, and personal injury. We pride ourselves on providing dedicated, client-focused services in a supportive and professional environment. We are looking for a motivated, dependable individual to join our team and provide vital support to our clients and firm. If you're ready to work in a dynamic, fast-paced environment and contribute to the success of a growing law firm, we would love to hear from you!Position Overview: We are seeking a reliable, detail-oriented Legal Secretary/Receptionist to provide essential administrative and legal support. In this role, you will assist with answering phones, communicating with clients, managing case files, preparing invoices, drafting legal documents and handling day-to-day office operations. This position requires someone who is independent, organized, and able to manage tasks with minimal supervision.Key Responsibilities:<ul><li>Client Communication: Answering phones, taking messages, and updating clients on case status.</li><li>Administrative Support: Scheduling client meetings, managing calendars, and performing general office tasks.</li><li>Legal Drafting: Preparing and drafting invoices, letters, and other routine legal documents.</li><li>Case Management: Organizing and maintaining case files, ensuring all documentation is up to date.</li><li>Client Meetings: Assisting with client intake and preparing for meetings.</li><li>Independent Work: Ability to manage your workload independently and ensure tasks are completed efficiently.</li></ul>Qualifications:<ul><li>Previous experience as a Legal Secretary/Receptionist preferably in a general practice law firm.</li><li>Strong communication skills (both written and verbal).</li><li>Proficient in Microsoft Office (Word, Excel) and familiarity with case management software is a plus.</li><li>Knowledge and experience using Outlook Calendar and Email for scheduling, correspondence, and task management.</li><li>Strong organizational skills with the ability to prioritize tasks and meet deadlines.</li><li>Ability to work independently with minimal supervision.</li><li>Must be punctual, reliable, and proactive.</li></ul>Preferred Qualifications:<ul><li>Experience in a general practice law firm is a plus but not required.</li></ul>Location &amp; Transportation:<ul><li>The office is easily accessible by public transportation making it an ideal location for someone who takes public transportation.</li></ul>How to Apply: Please provide a cover letter and resume via indeed detailing your relevant experience. Please do not contact employer directly.Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Work Location: In person

Legal Secretary/Receptionist

Aamal Services

Job Description: Facilities Management SecretaryCompany: Maintenance and Management Solutions Location: Doha, West Bay Job Type: Permanent Reports to: General ManagerCompany OverviewMMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.Position SummaryWe are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.Key ResponsibilitiesAdministrative Support:<ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul>Vendor and Inventory Management:<ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul>Communication and Reporting:<ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul>Qualifications and SkillsRequired:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR5,000.00 per month

loqmah gourmet

Job Summary:We are seeking a professional Secretary &amp; Receptionist with a background in Human Resources to support our management and office operations. The candidate should have excellent communication, organisation, and people management skills.Responsibilities:Handle phone calls, emails, and front desk inquiries professionallyManage daily administrative and scheduling tasksAssist with HR activities such as recruitment, onboarding, and record-keepingMaintain employee files and attendance recordsSupport management with internal communications and reportingCoordinate meetings, appointments, and office logisticsRequirements:Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related fieldMinimum 2 years&rsquo; experience in administration, HR, or reception rolesExcellent communication skills in EnglishStrong computer skills (MS Office, Google Workspace, etc.) and CRMPresentable, organised, and proactive personalityPreferred:Experience in a corporate settingsJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Secretary & Receptionist (with HR Background)

NASEEM AL BARARI AUTO SPARE PARTS CO. LLC

QUALIFICATIONS1.	Educational Background:<ul><li>Bachelor's degrees in fields like business, office administration, or related areas.</li></ul>2.	Essential Skills:<ul><li>Computer Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is essential.</li><li>Communication Skills: Excellent written and verbal communication are crucial for interacting with clients, colleagues, and superiors.</li><li>Organizational Skills: The ability to prioritize tasks, manage time effectively, and keep records organized is vital.</li><li>Problem-Solving Skills: A proactive approach to identifying and addressing challenges is often expected.</li><li>Interpersonal Skills: Building positive relationships with coworkers and clients is important for a secretary's role.</li></ul>3.	Work Experience:<ul><li>Relevant Experience: Prior experience in administrative support roles or similar positions.</li></ul>KEY RESPONSIBILITIES<ul><li>Administrative Support: Maintaining office supplies, managing schedules, and handling correspondence.</li><li>Communication: Answering phone calls, taking messages, and relaying information.</li><li>Organization: Maintaining files, organizing documents, and managing databases.</li><li>Meetings and Events: Scheduling meetings, preparing agendas and minutes, and coordinating events.</li><li>Travel Arrangements: Managing travel bookings, itineraries, and logistics.</li><li>Document Preparation: Typing, formatting, and editing documents, reports, and presentations.</li><li>Support for Executives: Providing support to executives with their daily tasks and projects.</li><li>Confidential Information: Handling confidential information with discretion and maintaining privacy.</li><li>Interdepartmental Communication: Acting as a liaison between departments and external stakeholders.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Secretary/Assistant: 1 year (Preferred)</li></ul>

Secretary cum Receptionist

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Secretary/Receptionist

SECRETARY/ RECEPTIONIST

Executive Secretary/Receptionist

Legal Secretary/Receptionist

Secretary/Receptionist

Secretary & Receptionist (with HR Background)

Secretary cum Receptionist