secretary receptionist

TEMPO, Inc.

<div><div>Administrative Secretary/Receptionist</div>
Location: Caribou 
Schedule: Full-Time, Monday&ndash;Friday, 8:00 AM&ndash;4:30 PM 
Pay: $18.00 per hour 
Position Type: Temp-to-Hire
<div>Job Description</div>
Immediate opening for an Administrative Secretary/Receptionist to provide front desk and clerical support within a respected residential healthcare setting. This position serves as the first point of contact for residents, families, visitors, vendors, and team members and requires a friendly, professional, and discreet approach.
The ideal candidate will have strong customer service and administrative skills, be comfortable using modern office technology, and be able to manage multiple responsibilities while maintaining accuracy and confidentiality.
<div>Essential Duties and Responsibilities</div>
<ul><li>Answer and direct incoming telephone calls in a courteous and professional manner.</li>
<li>Greet residents, families, visitors, vendors, and employees and direct them to the appropriate person or location.</li>
<li>Take accurate messages and respond to general questions as authorized.</li>
<li>Prepare letters, forms, reports, copies, and other business documents.</li>
<li>Provide backup administrative support to the Business Office.</li>
<li>Assist with processing invoices, resident payments, trust account payments, and donations according to established procedures.</li>
<li>Maintain current resident, department, telephone, and on-call contact information.</li>
<li>Sort and distribute incoming correspondence, documents, and other materials.</li>
<li>Schedule conference rooms and assist with coordinating facility vehicle use, keys, and usage records.</li>
<li>Receive employment applications and forward them to Human Resources.</li>
<li>Order and maintain office supplies, business cards, and other administrative materials.</li>
<li>Prepare and mail care conference invitations and provide reminder calls as needed.</li>
<li>Assist with preparations for facility celebrations, meetings, and special events.</li>
<li>Maintain office equipment and coordinate repairs or replacement supplies when needed.</li>
<li>Protect the confidentiality of resident, employee, and organizational information.</li>
<li>Perform additional clerical and administrative duties as assigned.</li>
</ul><div>Job Requirements</div>
<ul><li>High school diploma or equivalent required.</li>
<li>A minimum of three years of combined education, training, or experience in administrative, secretarial, or receptionist work preferred.</li>
<li>Strong customer service, communication, and interpersonal skills.</li>
<li>Proficiency with computers, word processing, data entry, telephone systems, photocopiers, and other standard office equipment.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to manage multiple priorities in a busy office environment.</li>
<li>Ability to communicate professionally with residents, families, visitors, vendors, and team members.</li>
<li>Ability to handle confidential and sensitive information appropriately.</li>
<li>Ability to remain calm and professional when interacting with individuals who may be upset or experiencing difficult circumstances.</li>
<li>Ability to stand, walk, lift light materials, and sit for extended periods while using a telephone and computer.</li>
<li>Reliable attendance and availability to work Monday through Friday from 8:00 AM to 4:30 PM.</li></ul></div>

Administrative Secretary/Receptionist

Klassna Events

Female SecretaryJob DescriptionKlassna Events UAE is seeking a skilled, organized, and reliable female Secretary to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.Key Responsibilities:<ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul>How to ApplyInterested applicants may:<ul><li>Apply directly through Indeed, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Female Secretary/Receptionist

Ohio Sports and Spine Institute

We are seeking an enthusiastic and dependable individual to join our team as a Medical Secretary / Medical Assistant at our East Liverpool and Boardman locations. The ideal candidate will be professional, efficient, personable, and experienced in a medical office setting. If you are patient-focused, organized, and able to multitask in a fast-paced environment, we would love to meet you.In this role, you will help support the smooth day-to-day workflow of our medical offices while ensuring patients receive exceptional care and service throughout their visit.Responsibilities include:<ul><li>Checking patients in and out</li><li>Processing patient paperwork and medical forms</li><li>Answering and directing phone calls</li><li>Scheduling patient appointments</li><li>Assisting medical assistants with patient paperwork</li><li>Rooming patients and supporting clinical workflow</li><li>Maintaining a positive and professional front desk experience</li></ul>We offer a competitive compensation and benefits package, including:<ul><li>Paid Time Off (PTO)</li><li>Holiday pay</li><li>Health and additional insurance benefits</li><li>Pension plan</li><li>Life insurance</li><li>Annual uniform allowance</li></ul>We are committed to promoting a positive work-life balance and a supportive team environment.Compensation: Pay is based on experience.Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Medical Secretary/Receptionist

DEWA Institute for Special & Inclusive Education

DEWA Institute of Special &amp; Inclusive Education is looking for an office secretary to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting parents and visitors, as well as managing files, updating paperwork and other documents, and performing other general reception duties and errands.In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.Office Assistant Requirements:<ul><li>Minimum Bachelor Degree.</li><li>Experience as an office secretary or in a related field.</li><li>Ability to write clearly and help with word processing when necessary.</li><li>Warm personality with strong communication skills.</li><li>Ability to work well under limited supervision.</li><li>Great communication skills.</li></ul>Job Type: Full-timeWork Location: In person

Female Office Secretary Required

The Adebamiji Law Firm

Overview Join our dynamic legal team as a Legal Secretary, where your organizational prowess and legal expertise will drive the efficiency and success of our law office. This vital role offers an energetic environment filled with diverse legal projects, requiring a proactive approach and a passion for supporting attorneys across multiple practice areas. As a Legal Secretary, you will be the backbone of our legal operations, ensuring smooth case management, meticulous document handling, and seamless administrative support. Your dedication will empower our attorneys to deliver exceptional legal services while providing you with opportunities to grow your skills in a collaborative, fast-paced setting.Duties<ul><li>Manage and organize legal case files ensuring all documents are accurate, complete, and easily accessible.</li><li>Conduct thorough document review and data entry to ensure compliance with legal standards and firm policies.</li><li>Coordinate and schedule client meetings, court appearances, and internal appointments, demonstrating excellent phone etiquette and organizational skills.</li><li>Assist with legal administrative tasks such as filing, photocopying, transcription, and managing incoming and outgoing mail.</li><li>Support attorneys with project management tasks, including tracking deadlines, preparing case summaries, and maintaining litigation calendars.</li><li>Maintain and update legal databases, including case statuses, client information, and legal research materials.</li><li>Provide executive administrative support, including managing correspondence, preparing reports, and handling confidential information with discretion.</li></ul>Skills<ul><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines efficiently.</li><li>Strong research skills to support litigation, regulatory, and compliance activities.</li><li>Exceptional communication skills, both written and verbal, with a professional phone etiquette.</li><li>Ability to handle confidential information with integrity and discretion.</li><li>Attention to detail in proofreading, document management, and legal writing.</li><li>Demonstrated clerical and administrative experience, including filing, data entry, and organizational tasks.</li></ul>Join us and be part of a vibrant legal environment where your skills will make a meaningful impact. We are committed to fostering a supportive workplace that values your professional growth and dedication. This paid position offers a rewarding opportunity to develop your legal career while contributing to a team that values excellence, integrity, and collaboration.Job Type: Full-timePay: From $13.00 per hourWork Location: In person

Legal Secretary

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the Richmond, VA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
5+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and Virginia state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
For Virginia, the expected salary range for this position is between $36.00 and $42.00. The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:<ul><li>
Medical, dental, vision, life and disability insurance</li><li>
401(k) Retirement Plan</li><li>
Flexible Spending and Health Savings Account</li><li>
Firm-paid holidays, vacation and sick time</li><li>
Employee assistance program and other firm benefits</li></ul>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Thorndal Armstrong, PC

Thorndal Armstrong, PC is seeking a Legal Secretary for its Las Vegas, NV office. The qualified candidate must have at least three years of prior insurance defense experience and be experienced in all phases of litigation.Duties include, but are not limited to:<ul><li>Preparing letters, pleadings, and memorandums</li><li>E-Filing documents</li><li>Scheduling and calendaring</li><li>Transcription</li><li>Entering attorney time</li></ul>The candidate must have knowledge of Federal and State Court filing systems and the Nevada Rules of Civil Procedure, and be able to complete tasks independently.Please submit your cover letter, resume, and salary requirements to Kim Basham at kxb@thorndal.com.Job Type: Full-timePay: From $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary/Assistant

Search 443+ Secretary receptionist jobs near you this August. New roles added regularly across leading industries. Apply today.

443 secretary receptionist jobs Near Me

Administrative Secretary/Receptionist

Female Secretary/Receptionist

Medical Secretary/Receptionist

Female Office Secretary Required

Legal Secretary

Legal Secretary

Legal Secretary/Assistant