administrative assistant

administrative assistant iii Jobs in Indianapolis

administrative assistant iii

executive assistant

executive assistant & office coordinator Jobs in Indianapolis

executive assistant & office coordinator

office administrator Jobs in Indianapolis

office administrator

senior administrative assistant

Robert Half

<div>
 <p>
  We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
  :
 </p>
 <p>
  &bull; Coordinate HR activities including recruitment, scheduling, and other administrative tasks.
 </p>
 <p>
  &bull; Perform data entry, filing, and document proofreading to maintain precise and organized records.
 </p>
 <p>
  &bull; Offer administrative support to leadership and team members to streamline operations.
 </p>
 <p>
  &bull; Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
 </p>
 <p>
  &bull; Deliver outstanding customer service by responding to inquiries promptly and professionally.
 </p>
 <p>
  &bull; Monitor office supply inventory and ensure the workspace is tidy and welcoming.
 </p>
 <p>
  &bull; Provide direct assistance to the President as needed to support executive functions.
 </p>
 <p>
  &bull; Contribute to special projects and organizational initiatives as assigned.
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
  :
 </p>
 <p>
  &bull; Creative and design background, familiarity with Adobe and Canva.
 </p>
 <p>
  &bull; Proven experience in administrative support roles.
 </p>
 <p>
  &bull; Proficiency in managing inbound calls and providing receptionist duties.
 </p>
 <p>
  &bull; Strong data entry skills with a high level of accuracy.
 </p>
 <p>
  &bull; Familiarity with general office operations and procedures.
 </p>
 <p>
  &bull; Excellent organizational and time-management abilities.
 </p>
 <p>
  &bull; Strong verbal and written communication skills.
 </p>
 <p>
  &bull; Ability to work collaboratively in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism and attention to detail.
  <br/>
 </p>
 TalentMatch
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  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
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 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
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 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Administrative Assistant

Associated Drywall Partners

<p>ADMINISTRATIVE ASSISTANT &ndash; OPERATIONS<br/>ASSOCIATED DRYWALL PARTNERS, LLC. EXPERIENCED + INTEGRATED + COLLABORATIVE<br/>Full Job Description</p><p>Associated Drywall Partners, LLC., voted Walls &amp; Ceilings Top 50 Contractors, is looking for an energetic and motivated individual to join our Construction Operations! Under the direction of the Construction Operations Manager, the <i>Administrative Assistant is</i> responsible for assisting with various daily routines including clerical, fleet management, HR, and accounting.</p><p>We are looking for a candidate who can work independently in a fast-paced environment with the initiative and drive to make this position their own. This entry level position is perfect for anyone interested in developing lifelong skills in construction, accounting, and customer service.</p><p>Job Responsibilities</p><ul><li>Preparation of Cost to Complete Reports</li><li>Tracking and Filing Daily Log Reports</li><li>Maintain Fleet Vehicle List</li><li>Warranty Letters</li><li>Change Orders</li><li>Waiver Assistance</li><li>Job Calendars</li><li>Assist Project Managers</li><li>Payroll Time Approval</li></ul><p>Job Requirements</p><ul><li>Hard Working</li><li>Organized</li><li>Willing to learn</li><li>Driven</li><li>Personable</li><li>Team Player</li></ul><p>Company Overview</p><p>Associated Drywall Partners, LLC is a Drywall Contracting Company that performs Commercial, Multi Family, and Single-Family Residential Drywall Work in over 22 States throughout the United States. Most recently voted Walls &amp; Ceilings 2020 Top 50 Contractors!</p><p>We have been in the drywall business since 1992 serving the hospitality industry, the residential markets and commercial customers. Since our inception we have done a significant number of hotels, apartments, condominiums, student housing, assisted living projects, and residential homes for both production builders and custom builders.</p><p>In addition, we perform a significant number of commercial projects including office buildings, medical facilities, storage facilities, tenant buildouts and other retail. These projects have taken us to Indiana, Illinois, Michigan, Ohio, Kentucky, Tennessee, New York, Connecticut, Mississippi, Alabama, Louisiana, Florida, Oklahoma, North Carolina, South Carolina and Georgia.</p><p>Job Type: Full-time, M-F, 8am &ndash; 5pm, no weekends.</p><p>Salary: $18.00 - $20.00 hourly (based on industry-related experience and accreditations)</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Job Type: Full-time</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Indiana University

<div><p><b>Department</b></p><p>
ROBERT H. MCKINNEY SCHOOL OF L (IN-LAW-IUINA)</p><p><b>
Department Information</b></p><p>
As part of the faculty support team in the McKinney School of Law, this administrative assistant plays an important role in the day-to-day operations of the school.
</p><p><b>Job Summary</b></p><ul><li>
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.</li><li>
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.</li><li>
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.</li><li>
Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.</li><li>
Participates in the development and implementation of administrative standards, policies and practices for the organization.</li><li>
May perform other duties related to maintaining an internal website and/or working with social media.</li></ul><p><b>
Qualifications</b></p><p><i>
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.</i></p><p>
</p><p>EDUCATION</p><p><b>
Required</b></p><ul><li>
High school diploma or equivalent (such as HSED or GED)</li></ul><p>
WORK EXPERIENCE</p><p><b>
Required</b></p><ul><li>
2 years of relevant experience.</li></ul><p>
SKILLS</p><p><b>
Required</b></p><ul><li>
Excellent organizational skills.</li><li>
Demonstrates ability to maintain confidential information.</li><li>
Strong verbal communication and listening skills.</li><li>
Demonstrates excellent judgment and decision making skills.</li><li>
Ability to simultaneously handle multiple priorities.</li><li>
Maintains composure under pressure.</li></ul><p><b>
Working Conditions / Demands</b></p><p>
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p><b>
Work Location</b></p><p>
This is an in-person position.
</p><p><b>Advertised Salary</b></p><p>
$15.00 - $21.15 per hour</p><p><b>
Benefits Overview</b></p><p>
For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul><p>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p><p><b>
Job Classification</b></p><p>
Career Level: Intermediate</p><p>
FLSA: Nonexempt</p><p>
Job Function: General Administration</p><p>
Job Family: Administrative Support</p><p><b><br>
Posting Disclaimer</b></p><p>
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.</p><p>
If you wish to include a cover letter, you may include it with your resume when uploading attachments.</p><p><b>
Equal Employment Opportunity</b></p><p>
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.</p><p><b>
Campus Safety and Security</b></p><p>
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.</p><p><b>
Contact Us</b></p><p>
Request Support<br>
Telephone: 812-856-1234</p></div>

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 30, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474874
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46217<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Health (IDOH):</b></div><div>
The Indiana Department of Health&rsquo;s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This position will serve as the Administrative Assistant to Food Protection, Lead and Healthy Homes, and Immunizations. This position will focus on mission critical tasks such as travel assistance and engaging with IDOH travel, onboarding and offboarding of new employees, management of supplies, updating of website for all three divisions, as well as other general administrative duties. This position will play a crucial role in helping all three divisions maintain continuity and stability.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides a wide range of administrative assistance to a department or division of a state agency.</li><li>
Acts as liaison between program or department administration, state agencies, and interested parties.</li><li>
Provides routine policy interpretation and related decisions to interested parties.</li><li>
Researches and prepares various reports for supervisor.</li><li>
Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.</li><li>
Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.</li><li>
Provides technical guidance and composes manuals for agency personnel.</li><li>
Coordinates clerical and administrative functions.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
</div></div></div><div><div><div><b>What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
General knowledge of office administrative functions, theories, and principles.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Working knowledge of functions of other departments and agencies and their impact on the department.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</li><li>
Ability to coordinate the work of the section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Capital Group

<div><div><b>&ldquo;I can be myself at work.&rdquo;</b></div><div></div><div>
You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness&mdash;and we&rsquo;re committed to fostering a strong sense of belonging in a respectful workplace.</div><div></div><div>
We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.</div><div></div><div><b><br>
&ldquo;I can influence my income.&rdquo;</b></div><div></div><div><br>
You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You&rsquo;ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.</div><div></div><div><b><br>
&ldquo;I can lead a full life.&rdquo;</b></div><div></div><div><br>
You bring unique goals and interests to your job and your life. Whether you&rsquo;re raising a family, you&rsquo;re passionate about where you volunteer, or you want to explore different career paths, we&rsquo;ll give you the resources that can set you up for success.</div><ul><li><div>
Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work options</div></li><li><div>
Receive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you love</div></li><li><div>
Access on-demand professional development resources that allow you to hone existing skills and learn new ones</div></li></ul><div></div><div><b>
&ldquo;I can succeed as an Executive Assistant at Capital Group.&rdquo;</b></div><div></div><div>
As one of our Executive Assistants, you will be a critical safety net for our [Department] leadership team. You&rsquo;ve built a career assisting others and know the level of attention this role demands. You&rsquo;ve tested various ways to stay on top of your to-do list, and you&rsquo;ve found an ideal method to ensure success. You are a master in creating backup plans and alternative options when unforeseen circumstances arise. You&rsquo;re highly resourceful, composed and empathetic. You have a way with people. You expertly leverage relationships to coordinate complicated calendars, prepare documents for meetings, make travel arrangements and contribute to ad hoc projects.</div><div></div><div><b>
&ldquo;I am the person Capital Group is looking for.&rdquo;</b></div><div></div><ul><li>
You&rsquo;ve supported more than one senior manager simultaneously. You know that visibility is critical and communicating priorities is paramount.</li><li>
Your sense of urgency is consistent and dependable.</li><li>
You have more patience than most people and you adapt your style according to the needs of your manager.</li><li>
You take a collaborative, considerate and thoughtful approach to everything you do.</li><li>
You&rsquo;re well-versed in the nuances and complications of booking travel in Concur and managing complex travel arrangements.</li><li>
You&rsquo;re an Outlook expert and have advanced Microsoft skills overall. You regularly fine-tune your craft to become more efficient.</li></ul><div></div><div><b>
&ldquo;I can apply in less than 4 </b><b>minutes.&rdquo;</b></div><div></div><div><br>
You&rsquo;ve reviewed this job posting and you&rsquo;re ready to start the candidate journey with us. Apply now to move to the next step in our recruiting process. If this role isn&rsquo;t what you&rsquo;re looking for, check out our other opportunities and join our talent community.</div><div></div><div><b><br>
&ldquo;I can learn more about Capital Group.&rdquo;</b></div><div></div><div><br>
At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That&rsquo;s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people&rsquo;s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.<br>
</div><div></div>Indianapolis Base Salary Range: $67,293-$107,669<div><br>
</div><div></div><div><i>In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital&rsquo;s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.</i></div><div></div><div><i>
You can learn more about our compensation and benefits </i><div><i>here</i></div><i>.</i></div><div></div><ul><li><i>Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.</i></li></ul><div><i><br>
We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.</i></div></div>

Administrative Assistant III

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

Eli Lilly

<div><p>At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We&rsquo;re looking for people who are determined to make life better for people around the world.</p><p></p><h1 class="jobSectionHeader"><b>
Associate &mdash; Infrastructure &amp; Operations</b></h1><h1 class="jobSectionHeader"><b>
Technical Assistant to the SVP</b></h1><p>
You&rsquo;ll work with and report directly to Krishna Jagannathan, SVP of Infrastructure &amp; Operations, as a technical operations and administration lead. The I&amp;O team is the engine room of Tech@Lilly &mdash; delivering the systems, platforms, networks, and support that every Lilly employee depends on to do their best work every day. Your mix of work will be split roughly 50/50 between project-based work and executive assistant responsibilities, with opportunities to grow both over time. This is a rare opportunity to work at the center of a global technology organization, with direct visibility into how decisions get made at the most senior levels of Tech@Lilly.</p><p></p><p><b>
What You&rsquo;ll Be Doing</b></p><p></p><p><b>
Projects and Lead Team Support (50%)</b></p><ul><li>
You will create informational, engaging, and visually appealing presentations for town halls, operational dashboards, portfolio tracking, and all-hands meetings.</li><li>
You will lead the way as a champion for simplifying and automating work where possible, including being a leading adopter of AI in your daily work (e.g., piloting new technology or customizing existing solutions to meet needs).</li><li>
You will be responsible for scheduling lead team meeting topics and keeping time in meetings.</li><li>
Establishing and managing a collaboration and knowledge management practice for the I&amp;O lead team and extended leadership team to ensure connected and integrated project designs and decision making.</li><li>
You will embrace partnerships across Human Resources, Enterprise Communications, Finance, and other business units at Lilly.</li><li>
You will be responsible for tracking actual spend for the lead team budget and providing updates to the Finance team.</li><li>
You must demonstrate strong writing skills and be skilled at providing feedback on confidential executive documents.</li></ul><p></p><p><b>
Administrative Support to the Senior Vice President &mdash; Infrastructure &amp; Operations (50%)</b></p><ul><li>
You will show strong attention to detail in scheduling and can maintain complex calendars. You proactively establish strong working relationships with others at Lilly to maximize schedule coordination.</li><li>
You will be privy to confidential information across the company and across many levels, and must uphold the highest standard of integrity and honesty. Confidentiality and trustworthiness are critical traits.</li><li>
Proficient in and potentially responsible for performing additional scheduling duties to support peers across the Tech@Lilly lead team and Infrastructure &amp; Operations organization. This may also include personally directing local activities and special functions.</li><li>
Support the I&amp;O SVP for their travel including: domestic and international travel, coordination with the CIDO office for important events, lead team travel events, and supporting scheduling for international visitors of the I&amp;O SVP.</li><li>
Serve as a leader and coordinator of the administrative team supporting Digital Core, ensuring tight alignment, communication, and collaboration.</li></ul><p>
May provide ad hoc support to the CIDO&rsquo;s office as needed, including serving as a backup to the CIDO&rsquo;s EA during planned or unplanned absences.</p><p></p><p><b>
What You Should Bring</b></p><ul><li>
A high degree of energy, integrity, and initiative &mdash; thinking ahead to set your business partner and the team up for success.</li><li>
Strong communication skills and willingness to ask questions, take on ambiguous projects, and iterate.</li><li>
Someone others always know they can trust with sensitive information and high-stakes situations.</li></ul><p></p><p><b>
Basic Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree (in a technology/STEM-related field) with a minimum of 2 years of working experience in a matrix organization post-degree.</li><li><b><i>
Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1</i></b></li></ul><p></p><p><b>
Additional Preferences</b></p><ul><li>
Creative skills, such as making presentations and producing videos.</li></ul><p></p><p><b>
Additional Information</b></p><ul><li>
Office presence: This position requires 3&ndash;4 days per week in the office at the Lilly Corporate Center. Typical working hours are 9:00 a.m. to 5:00 p.m. ET. You need to be onsite in general, roughly matching the schedule of executives at Lilly.</li><li>
Off hours: There will be times you need to provide support outside of normal hours, especially when associated with travel for Krishna or when backing up another executive.</li><li>
Travel percentage: 0&ndash;10%, depending on your preferences and interests.</li></ul><p></p><p>
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.</p><p></p><p>
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.</p><p><br>
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women&rsquo;s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.</p><p></p><p>
Actual compensation will depend on a candidate&rsquo;s education, experience, skills, and geographic location. The anticipated wage for this position is</p>
$64,500 - $151,800<p></p><p>
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly&rsquo;s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.</p><p></p><p>
#WeAreLilly</p></div>

Infrastructure & Operations Associate — Technical Executive Support

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Infrastructure & Operations Associate — Technical Executive Support