senior administrative assistant

American business solutions inc

<div><h5 class="jobSectionHeader"><b>Engagement Type</b></h5>
Contract<h5 class="jobSectionHeader"><b><br>
</b></h5><br>
DUTIES<br>
<br>
- Badge access (onboarding and changes) - requires 1-3<br>
hours a day because we get several emails statewide, they would follow a<br>
process and would be given access to the program (highly confidential)<br>
<br>
<ul><li>Office equipment:</li></ul><br>
<br>
<br>
- Surplus process of equipment - this could be taking<br>
equipment to surplus to be used elsewhere or heavy trash<br>
<br>
<ul><li>Managing supplies in general around the office (extra,</li></ul>
layoffs, etc.)<br>
<br>
- Office furniture and desk chair orders - ordering,<br>
procurement<br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Office supplies:</li></ul><br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Ordering, managing and keeping organized</li></ul>
<br>
<ul><li>Copier maintenance and toner supply</li></ul>
<br>
<ul><li>Organize semi-annual office clean up</li></ul>
<br>
<ul><li>Assist Finance with asset management review</li></ul>
<br>
<ul><li>Assist staff with administrative questions and</li></ul>
internal processes (backup to Alley)<br>
<br>
<ul><li>Coordinate with Alley to configure workspace and</li></ul>
meeting logistics<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Meeting Space &amp; Facility Coordination</li></ul><br>
<br>
<br>
<ul><li>Manage two conference room reservation calendars</li></ul>
<br>
<ul><li>Coordinate meeting space reservations</li></ul>
<br>
<ul><li>Ensure rooms are available and prepared for meetings</li></ul>
<br>
<ul><li>Troubleshoot scheduling conflicts</li></ul><br>
<br>
<br>
<ul><li>Staff Onboarding Support</li></ul><br>
<br>
<br>
<ul><li>Support onboarding coordination for new staff members</li></ul>
<br>
<ul><li>Assist with workspace setup and office logistics</li></ul>
<br>
<ul><li>Help new employees navigate office procedures and</li></ul>
resources<br>
<br>
<br>
<ul><li>Serve as Backup to Executive Assistant</li></ul><br>
<br>
<br>
<ul><li>Calendar coordination support</li></ul>
<br>
<ul><li>Meeting preparation assistance</li></ul>
<br>
<ul><li>Document preparation and administrative tasks
</li></ul><h5 class="jobSectionHeader"><b>Required/Desired Skills</b></h5>
Skill Required/Desired Amount of Experience High school Diploma Required Prior experience in an administrative assistant position, at least 4 years Required 4.0 Years Previous experience in a position that demanded a high level of confidentiality Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel Required Effective written and verbal communication skills Required Attention to detail and proofreading skills Required Organizational skills with the ability to prioritize tasks effectively and multitask Required</div>

Administrative Assistant

Archdiocese of Indianapolis

<div><p>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed.<br>
<br>
Responsibilities:</p><ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div><p></p>

Hyco Logistics

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul><p><b>Why Join Us</b></p><ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish and English (Required)</li></ul><p>Work Location: In person</p>

Ateeca Inc

<div>
 <p>
  <strong>
   Office equipment:
  </strong>
 </p>
 <p>
  o Surplus process of equipment &ndash; this could be taking equipment to surplus to be used elsewhere or heavy trash
 </p>
 <p>
  o Managing supplies in general around the office (extra, layoffs, etc.)
 </p>
 <p>
  o Office furniture and desk chair orders &ndash; ordering, procurement
 </p>
 <p>
  &middot; Office supplies:
 </p>
 <p>
  o Ordering, managing and keeping organized
 </p>
 <p>
  o Copier maintenance and toner supply
 </p>
 <p>
  o Organize semi-annual office clean up
 </p>
 <p>
  o Assist Finance with asset management review
 </p>
 <p>
  o Assist staff with administrative questions and internal processes (backup to Alley)
 </p>
 <p>
  o Coordinate with Alley to configure workspace and meeting logistics
 </p>
 <p>
  &middot;
  <strong>
   Meeting Space &amp; Facility Coordination
  </strong>
 </p>
 <p>
  o Manage two conference room reservation calendars
 </p>
 <p>
  o Coordinate meeting space reservations
 </p>
 <p>
  o Ensure rooms are available and prepared for meetings
 </p>
 <p>
  o Troubleshoot scheduling conflicts
 </p>
 <p>
  &middot;
  <strong>
   Staff Onboarding Support
  </strong>
 </p>
 <p>
  o Support onboarding coordination for new staff members
 </p>
 <p>
  o Assist with workspace setup and office logistics
 </p>
 <p>
  o Help new employees navigate office procedures and resources
 </p>
 <p>
  &middot;
  <strong>
   Serve as Backup to Executive Assistant
  </strong>
 </p>
 <p>
  o Calendar coordination support
 </p>
 <p>
  o Meeting preparation assistance
 </p>
 <p>
  o Document preparation and administrative tasks
 </p>
</div>


State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 9, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>475627
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
Indiana Department of Environmental Management (IDEM):</b><br>
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
The Administrative Assistant 4 (AA) for the Compliance Branch provides administrative expertise by responding to information request from the public, other sections within IDEM, and other agencies. The AA compiles reports, maintains files, and emails/mails inspection reports generated by the Office of Land Quality Compliance sections. This position must have excellent customer service skills and be proficient in Microsoft Office and Adobe Acrobat Pro.</div><div></div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant 4

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

RadCube

<div><div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><li>Date Opened 04/20/2026
</li><li>Industry Technology
</li><li>Job Type Full time
</li><li>Years of Experience 3
</li><li>City Indianapolis
</li><li>State/Province Indiana
</li><li>Country United States
</li><li>Zip/Postal Code 46220
</li></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Founded in 2015, RADcube is a leading technology consulting and software development firm headquartered in Carmel, Indiana. The company specialises in transforming enterprise ideas into real-world innovations by leveraging emerging technologies such as Artificial Intelligence, Blockchain, and Cloud Computing.
<br>
<br>
With nearly a decade of industry experience, RADcube serves diverse sectors, including healthcare, finance, government, and manufacturing. Their core service portfolio includes:
<br>
<br>
Digital Transformation and strategy consulting.
<br>
Custom Software Development tailored to specific business needs.
<br>
Advanced Data Analytics and AI-driven platforms.<br>
Cybersecurity and risk management.
<br>
<br>
Recognized for its innovation-led culture, RADcube operates RADlabs, an R&amp;D hub focused on high-impact solutions like Responsible AI and Intelligent Automation. The firm is committed to a human-centric approach, ensuring cutting-edge technology delivers measurable business outcomes and long-term success for global clients.<br>
<br>
The company&rsquo;s commitment to innovation has earned significant industry honours:
<br>
<br>
2026 TechPoint Mira Awards Finalist: Named a finalist for Tech Company of the Year, recognising high-growth pioneers that demonstrate extraordinary leadership.<br>
<br>
Public Sector Excellence: Awarded the Utah NASPO Cloud &amp; Software Solutions Contract, solidifying their role as a trusted partner for large-scale government digital initiatives and more.<br>
</div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><p><b>Job Title: Assistant Career Coach</b><br>
<b>Location: Marion North &ndash; Indianapolis, IN 46220</b></p><p></p><p><b><br>
Position Overview</b></p><p><br>
We are looking for an organized and detail-oriented Career Coach Assistant to provide administrative and customer service support. You will assist with front-desk operations, data management, and case file maintenance in a fast-paced workforce development environment.<br>
<br>
<b>Key Responsibilities</b></p><ul><li> Assists with front desk coverage, greeting customers, and directing customers to appropriate areas/services</li><li><br>
 Assists with phone coverage in designated areas</li><li><br>
 Maintains accurate data entry to external customer databases and internal databases</li><li><br>
 Provides administrative support to senior project management</li><li><br>
 Maintains job seeker case files in an audit-ready state</li><li><br>
 Maintains a professional appearance</li></ul><p></p><p><b><br>
Qualifications &amp; Education</b></p><p><b><br>
Education / Work Experience:</b></p><ul><li><br>
 High School diploma, GED, or High School Equivalency and at least three to five years of clerical experience</li><li><br>
 Associate degree from an accredited university/college, preferred</li></ul><p><b><br>
Qualifications:</b></p><ul><li> At least three years of customer service experience with strong communications skills</li><li><br>
 Experience working in a high-volume work environment</li><li><br>
 Strong organization skills and computer skills</li><li><br>
 Ability to maintain a high level of accuracy in preparing and entering information</li><li><br>
 Capability to follow instructions well</li><li><br>
 Adaptable, flexible, and a fast learner</li><li><br>
 Creative and able to meet deadlines</li><li><br>
 Works well under pressure and within a team concept</li><li><br>
 Familiarity with the communities being served, with knowledge and understanding of local needs and resources</li><li><br>
 One to three years of experience in workforce development or related programs preferred</li><li><br>
 Bilingual a plus</li></ul><p></p><p><b><br>
TRAVEL REQUIREMENTS: Frequent Travel</b></p></div></div></div><p></p>

Assistant Career Coach

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Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant 4

OFFICE ADMINISTRATOR - IEMS (94000585)

Assistant Career Coach