senior administrative assistant

Topsoe

<p>We are seeking a Senior Executive Assistant with 15+ years of experience supporting C-suite leadership to provide trusted, highly sophisticated support to Topsoe&rsquo;s Chief Sustainability &amp; External Affairs Officer. This role is for a seasoned executive partner&mdash;who can operate confidently and with meticulous attention to detail in supporting a senior leader responsible for many critical corporate functions. The ability to thrive in a fast-moving, globally complex environment is a must.</p><p>This role goes far beyond traditional administrative support. The Senior Executive Assistant will act as a central coordination and execution hub enabling the Chief Sustainability &amp; External Affairs Officer whose portfolio includes the corporate strategy, strategy execution, marketing, brand, communications, public affairs, sustainability, product stewardship, and external partnerships organizations. The position requires exceptional judgment, anticipation, discretion, and the ability to manage complexity across multiple workstreams, stakeholders, and geographies. It will include coordinating inputs across teams, preparing executives for high-stakes internal and external engagements, and ensuring follow-through on complex initiatives that span the organization.</p><p>In addition to managing highly complex calendars and logistics, the role will lead the development of C-suite&ndash;level briefing materials, support senior leadership engagement at major global forums, and oversee key administrative and coordination processes that underpin effective executive decision-making. The successful candidate will a trusted partner to senior leaders.</p><p>This is an opportunity for an accomplished executive support professional to operate at the heart of Topsoe&rsquo;s global leadership agenda, directly contributing to the effectiveness, coherence, and impact of senior executives shaping the energy transition.</p><p><b>The Senior Executive Assistant will:</b></p><ul><li><b>Serve as primary executive support</b> to the Chief Sustainability &amp; External Affairs Officer managing highly complex, dynamic calendars, priorities, and logistics across global time zones.</li><li><b>Oversee all executive logistics</b>, including travel planning, itineraries, meeting logistics (including for complex major global events like the annual World Economic Forum meeting in Davos), expense reporting, invoice processing, and compliance with internal procedures.</li><li><b>Act as a coordination point across functions</b>, working closely with teams in strategy, communications, brand, marketing, public affairs, sustainability, product stewardship and the businesses to align inputs, timelines, and priorities.</li><li><b>Lead complex administrative and project management processes</b>, including managing projects related to annual budget development, corporate strategy and market intelligence, executive and board strategy presentation coordination, tracking of priorities and commitments, and continuous improvement of executive support processes.</li><li><b>Lead the preparation of high-quality C-suite materials</b>, including briefing memos, presentations, talking points, speeches, background research, and executive summaries across strategy, sustainability, communications, public affairs, product stewardship and other functional areas.</li><li><b>Handle highly sensitive and confidential information</b> with the utmost discretion, professionalism, and sound judgment.</li><li><b>Perform additional responsibilities as required</b> to support the effectiveness of senior leadership.</li></ul><p><b>What You Will Bring:</b></p><ul><li>15+ years of experience in a senior executive assistant or equivalent executive support role, with sustained experience supporting C-suite executives in complex, global organizations.</li><li>Demonstrated ability to support executives with broad portfolios, including strategy, communications, marketing, brand, public affairs, and sustainability.</li><li>Proven experience preparing executive-level briefing materials and coordinating inputs from multiple senior stakeholders.</li><li>Exceptional organizational skills, and attention to detail, with the ability to manage high volumes of competing priorities with precision and calm under pressure.</li><li>Strong project management capability, including experience coordinating cross-functional processes and executive-level deliverables.</li><li>Outstanding written and verbal communication skills, with confidence interacting with senior internal and external stakeholders.</li><li>High level of discretion, judgment, and professionalism; trusted to manage highly confidential information.</li><li>Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel), Adobe Acrobat, and digital collaboration tools.</li><li>Bachelor&rsquo;s degree required or equivalent professional experience; graduate degree preferred.</li></ul><p><b>Why Join Us:</b></p><p>Joining Topsoe means becoming part of a supportive, collaborative, and innovative environment where teamwork, trust, and continuous improvement are at the core of our culture. You will have the opportunity to work alongside passionate professionals from diverse backgrounds, spearheading initiatives that drive environmental stewardship and social responsibility. This role offers a unique platform to make a tangible impact on the global energy transition, shaping a more sustainable future while advancing your own professional growth. At Topsoe, your contributions will be valued, and you will be empowered to lead meaningful change in a company committed to making a difference.</p><p><b>Your New Team:</b><br/>You will become part of the Sustainability &amp; External Affairs team, while also collaborating with Topsoe professionals across the entire organization. Together, you will share knowledge, support each other, and work closely to solve complex challenges.</p><p><b>How You Can Apply:</b><br/>If you would like to be part of a team of skilled and professional colleagues in an informal organization, please submit your documents in English. here: https://jobs.topsoe.com/job/Washington%2C-D_C_-Senior-Executive-Assistant-20001/1354345257/</p><p>Application deadline: April 27, 2026.</p><p>We welcome applications from all qualified candidates, irrespective of their gender, age, religion, disability, ethnic background, and geographical location. We encourage individuals from diverse cultures and countries to apply and contribute to our global team.</p><p>To ensure a secure and trustworthy work environment, our recruitment process may include background checks, requests for criminal records, and contact with references.</p><p>To headhunters: Thank you for your interest in our company. However, we would like to inform you that we have a dedicated internal team managing our recruitment process. We kindly request that you refrain from reaching out to us regarding potential candidates. Thank you for your understanding.</p><p><b>About Us:</b><br/>Topsoe is a leading global provider of advanced technology and solutions for the energy transition.<br/>Built on decades of scientific research and innovation, we are working with customers and partners to drive energy resiliency and to achieve their sustainability goals.<br/>We offer world-leading solutions for transforming renewable resources into fuels and chemicals, and we provide technologies needed to produce low-carbon and conventional fuels and chemicals as well as ensuring clean air.<br/>We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers all around the globe. To learn more, visit www.topsoe.com.</p><p>Pay: $90,000.00 - $110,000.00 per year</p><p>Work Location: In person</p>

Senior Executive Assistant

Stimson Center

<div><p><b>Administrative Assistant</b></p><p><b>
FTE: 100%</b></p><p><b>
Salary: $49,500 to $73,500</b></p><p><b>
Location: Washington, DC</b></p><p></p><p><b><br>
About Stimson</b></p><p>
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
</p><p>We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them.</p><p><br>
</p><p><b>About the Program and Position Summary</b></p><p><i>
Full-time; in-office presence required Monday-Thursday, Friday remote</i></p><p>
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul><p></p><p><b><br>
Qualifications &ndash; required:
</b></p><ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul><p></p><p><b><br>
Qualifications &ndash; preferred:
</b></p><p>Prior administrative or office support experience, preferably in a nonprofit environment.</p><p></p><p><br>
We welcome applications from candidates who may not meet all preferred qualifications.</p><p></p><p><b><br>
Application requirements:</b></p><ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul><p><br>
</p><p>Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position.</p><p></p><p><b><br>
Employee Benefits</b></p><p>
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.</p><p></p><p><i><br>
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</i></p></div>

Administrative Assistant

<div><div><p>PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.</p></div><p><b>
Executive Assistant</b></p>
<p><b>
Location:</b> Washington, DC (Onsite &ndash; In Person)<br>
<b>Client:</b> Occupational Safety and Health Administration (OSHA), U.S. Department of Labor<br>
<b>Position Type:</b> Full-Time, Non-Exempt (Hourly)<br>
<b>Compensation:</b> $40.82/hour + applicable SCA fringe benefits<br>
<b>Clearance:</b> Must be able to successfully complete a background investigation</p>
<p><b>
Position Overview</b></p>
<p>
PBG is seeking a professional Executive Assistant to provide comprehensive administrative support services to OSHA's Office of the Assistant Secretary and National Office Directorates. This is an onsite, in-person role located in Washington, DC.</p>
<p>
This position is covered under the Service Contract Act (SCA) and is classified as non-exempt, hourly. The selected candidate will be responsible for performing high-level administrative and executive support functions in a federal environment, ensuring compliance with Department of Labor (DOL) procedures and federal guidelines.</p>
<p>
The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and experience supporting senior leadership in a structured, compliance-driven environment.</p>
<p><b>
Key Responsibilities</b></p>
<p><b>
Executive &amp; Calendar Management</b></p>
<ul>
<li>Maintain Directorate and Agency leadership calendars, including meetings, conferences, teleconferences, and leave calendars.</li>
</ul><ul><li>Coordinate office events and provide logistical support for internal and external meetings.</li>
</ul><ul><li>Attend meetings and provide verbal and written summaries as requested.</li>
</ul><ul><li>Prepare conference and event materials.</li>
</ul>
<p><b>Financial &amp; Administrative Support</b></p>
<ul>
<li>Process and set up accounts payable invoices in DOL's New Core Financial Management System (NCFMS) in accordance with federal guidelines.</li>
</ul><ul><li>Order and maintain office supplies following Federal procurement procedures.</li>
</ul><ul><li>Maintain office equipment (scanners, copiers, fax machines); coordinate repairs and preventive maintenance.</li>
</ul>
<p><b>Records &amp; Systems Management</b></p>
<ul>
<li>Review and update OSHA Directives using Microsoft Word and Excel.</li>
</ul><ul><li>Maintain records management information within ARCIS (Archives and Records Centers Information System).</li>
</ul><ul><li>Create, route, and track training registrations and completions in Learning Link (DOL's electronic training system).</li>
</ul><ul><li>Create, maintain, and update data within OSHA program office databases.</li>
</ul><ul><li>Manage electronic and paper filing systems in accordance with federal records management standards.</li>
</ul>
<p><b>Correspondence &amp; Communication</b></p>
<ul>
<li>Receive, review, assign, and track controlled correspondence in DOL's Correspondence Tracking System (CTS), ensuring readability and quality.</li>
</ul><ul><li>Manage incoming and outgoing calls using Cisco CP-8811 multi-line telephone systems.</li>
</ul><ul><li>Provide general information to callers and visitors; professionally represent the office at all times.</li>
</ul>
<p><b>Required Qualifications</b></p>
<ul>
<li>Minimum 7years of administrative or executive support experience, preferably within a federal agency.</li>
</ul><ul><li>Experience working with federal financial, records, or correspondence tracking systems preferred (NCFMS, ARCIS, CTS, Learning Link).</li>
</ul><ul><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
</ul><ul><li>Excellent written and verbal communication skills.</li>
</ul><ul><li>Ability to maintain professionalism, confidentiality, and discretion in a high-visibility executive office.</li>
</ul><ul><li>Ability to work onsite in Washington, DC on a full-time basis.</li>
</ul><ul><li>Must be able to successfully complete a background investigation.</li></ul><p></p><div><p><b><br>
#WHYPBG</b></p>
<p>
We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.</p>
<p><b>
Benefits:</b></p>
<ul>
<li>401K Retirement Plan</li>
<li>Medical Plan options with significant financial investments from PBG</li>
<li>Prescription benefit plan</li>
<li>Dental and Vision coverage</li>
<li>Employee Assistance Program</li>
<li>Short term / Long-term disability</li>
<li>Supplemental group life and AD&amp;D options</li>
<li>Yearly Bonuses</li>
<li>Generous Paid Time Off / Paid Holidays</li>
<li>Career/Professional Development Program</li>
<li>Spot Bonus Program</li>
</ul>
<p><b>Equal Employment Opportunity Statement:</b></p>
<p>
PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates</p>
<p><b>
Disclaimer:</b></p>
<p>
This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.<br>
This document does not create an employment contract, implied or otherwise, other than an &quot;at will&quot; relationship.</p></div></div><p></p>

Administrative Assistant - (SCA, hourly)

<div>
 <p>
  <strong>
   Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Full-Time | Hybrid in DC
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Greet guests, answer phones, and direct inquiries to the appropriate staff members.
  </li>
  <li>
   Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
  </li>
  <li>
   Support the drafting and distribution of internal communications and meeting materials.
  </li>
  <li>
   Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
  </li>
  <li>
   Support daily office operations and serve as a resource for staff on basic administrative processes.
  </li>
  <li>
   Assist with data tracking or basic reporting needs, as assigned.
  </li>
  <li>
   Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
  </li>
  <li>
   Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor Degree preferred
  </li>
  <li>
   Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
  </li>
  <li>
   Strong customer‑service orientation with exceptional verbal and written communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Ability to multitask and manage competing priorities with professionalism and poise.
  </li>
  <li>
   Collaborative team player with a proactive, solutions‑focused mindset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Apply to learn more today about this Administrative Assistant opportunity!
 </p>
 <p>
  <br/>
 </p>
 <p>
  Equal Opportunity Employer/Veterans/Disabled
 </p>
 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
  <strong>
   https://www.lhh.com/us/en/candidate-privacy
  </strong>
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
 <p>
  &bull; The California Fair Chance Act
 </p>
 <p>
  &bull; Los Angeles City Fair Chance Ordinance
 </p>
 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
 </p>
 <p>
  &bull; San Francisco Fair Chance Ordinance
 </p>
 <p>
  Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 </p>
</div>


Inter-American Development Bank

<div><div><div><div><div>City: Washington DC
</div></div></div></div><div><div><div><div>Company: IDB Invest
</div></div></div></div><div><div><div><div>Posting End Date: 4/29/2026 11:59 PM EST
</div></div></div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>We improve lives
</b></h2></div><div><div><p>IDB Invest is the private sector arm of the IDB Group and an international financial institution committed to addressing the development needs of Latin America and the Caribbean. Our mission is to support sustainable enterprises and projects that deliver financial results while maximizing social and environmental impact in the region.
</p></div><div><p>IDB Invest operates in 26 countries, structured across four geographic regions and three industry verticals: Infrastructure and Energy, Financial Intermediaries, and Corporates.
</p></div><div><p>In support of a new transformative business model &ldquo;Originate to Share&rdquo; our shareholders recently approved a $3.5 billion capitalization. This will allow IDB Invest to significantly scale up its investments, to approximately $19 billion, and unlocking greater private sector participation to drive development and climate impact across the region.
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>About this position
</b></h2></div><div><p>You will be joining the Regions Department staff and working closely with the Chief of Regions, who is part of the Senior Management Team at IDB Invest. Your responsibilities will include providing professional business support, managing daily administrative tasks for the Chief of Regions, and coordinating services and processes to help the office and Department operate smoothly.
</p><p>The Regions Department (RGS) manages relationships with national governments through dual reporting and oversight of the IDB Group Country Representatives in partnership with the public‑sector arm of the IDB Group, Additionally, RGS supervises the Delivery Units responsible for executing operational programs, managing client relationships at the country level, and leading upstream pipeline development for IDB Invest, under dual reporting with the Industries and Cross‑Cutting Themes Department (ICT).
</p><p>RGS is composed by four Divisions as follows:
</p><ul><li>Southern Cone Division (RGS/RSC), covering Argentina, Brazil, Chile, Paraguay, Uruguay;
</li><li>Andean Region Division (RGS/RAN) covering Bolivia, Colombia, Ecuador, Peru, Venezuela;
</li><li>Caribbean Division (RGS/RCB) covering The Bahamas, Barbados, Guyana, Jamaica, Suriname, Trinidad and Tobago; and
</li><li>Central America, Haiti, Mexico, Panama, and the Dominican Republic Division (RGS/RID)
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What you&rsquo;ll do
</b></h2></div><div><p><b>Main Functions and Responsibilities: </b>.
</p><ul><li>Manage complex calendars and schedule meetings, appointments, and events for Chief of Regions.
</li><li>Coordinate travel arrangements, itineraries, and logistics for Chief of Regions and the leadership team.
</li><li>Provide high-level administrative support to the Chief of Regions, ensuring efficient operations, clear communication, and smooth execution of strategic priorities.
</li><li>Facilitate communication between executives, departments, and external stakeholders.
</li><li>Handle sensitive information with discretion and maintain confidentiality at all times.
</li><li>Contribute to high quality deliverables in document review, workflow, and event coordination, including organizing events, town halls, communications, engagement activities, and similar tasks.
</li><li>Compile and prepare relevant documents for meetings, including those with external clients, stakeholders, and internal or external conferences.
</li><li>Guide professional and support staff in HQ and Country Offices on preparing, scheduling, and processing operational and non-operational documents throughout IDB Invest&rsquo;s project cycle for approval, including submission to the Secretary's system.
</li><li>Identify and recommend opportunities to streamline business processes and workflows for greater efficiency and effectiveness.
</li><li>Coordinate the team of business support professionals delivering services to the RGS leadership team and officers in the field.
</li></ul><p><b>Communication
</b></p><ul><li>Act as a liaison with other IDB Invest, IDBG organizational units, and Country Offices to coordinate activities related to the Regions Department.
</li><li>Handle internal and external communications for the Chief of Regions front office and coordinate relevant matters with IDBG Front Offices.
</li><li>Serve as a liaison with other IDBG Front Offices as needed, assist with internal information dissemination, and support the sharing of best practices.
</li></ul><p><b>Administration
</b></p><ul><li>Handle all necessary documentation required by the Chief of Regions, their advisor, and leadership team for regular meetings of the Board of Executive Directors, Management committees, and Department-level leadership committees, as appropriate.
</li><li>Contribute to the quality control of documents.
</li><li>Carry out administrative procedures, manage office facilities, and act as the Front Office&rsquo;s primary point of contact for all administrative functions.
</li><li>Oversee staff time reporting and leave administration, ensuring accurate information for the Chief of Regions, their advisor, and leadership team.
</li></ul><p><b>Payments and services
</b></p><ul><li>Responsible for purchasing and receiving goods and administrative services for the department, under the direction of the Resources Planning and Administration Officer.
</li><li>Checks administrative forms and expenses, ensures policy compliance, and verifies fund availability with the Resources Planning and Administration Officer.
</li><li>Communicates with service providers, shares requirements, manages expectations, and addresses daily service delivery concerns.
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What you'll need
</b></h2></div><div><p><b>Education: </b>Associate&rsquo;s degree or equivalent in Accounting, Business Administration, Finance, or another field. Candidates with an associate degree or a technical diploma from an accredited university will be considered, if they accredit at least 4 years of experience in roles that involve assisting C-level officials (Executives/VPs/Executive Directors) or execution of resource planning and administration duties.
</p><p><b>Experience: </b>At least 6 years of experience in <b>Executive Assistant </b>roles, preferably in multinational and multicultural environments. Demonstrated capacity to coordinate and provide virtual and just-in-time support under demanding situations. Proven track record handling multiple tasks in high-pressure environments. Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to rapidly become proficient in new software applications and systems is required. Experience assisting high-level officials (Executives/VPs or Board of Director members) is highly desirable.
</p><p><b>Languages: </b>Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of Portuguese is a plus.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Requirements
</b></h2></div><div><ul><li>Citizenship: No requirements
</li><li>Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.<br>
</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>Type of contract and duration
</b></h2></div><div>International staff contract, 36 months initially, renewable upon mutual agreement.<br>
<ul><li>
<br>
<br>
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What we offer
</b></h2></div><div><p>The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:<br>
<br>
</p><ul><li>A competitive compensation package
</li><li>Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave
</li><li>Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
</li><li>Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
</li><li>Hybrid and flexible work schedules.
</li><li>Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
</li><li>Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Our culture
</b></h2></div><div><div>At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
</div><div>In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
</div><p>We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org .
</p><p>#IDBInvest</p></div></div></div></div></div></div></div></div>

IDB Invest - Senior Administrative Coordinator

Hawthorne Lane

<div>
 <p>
  Are you a polished administrative professional who enjoys being the go-to person in a fast-moving office? As the Office Coordinator/Team Assistant for a highly regarded finance firm in DC, you will play an integral role in supporting daily operations, executive scheduling, and front office management. This position offers the opportunity to work closely with senior leadership while helping maintain a seamless and professional office environment. If you are detail-oriented, proactive, and thrive in a collaborative setting, this role provides excellent exposure to both administrative and operational functions within a respected organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to leadership, including managing complex calendars, coordinating meetings, arranging travel, and preparing meeting materials.
  </li>
  <li>
   Maintain and update internal systems and databases, ensuring accurate tracking of contacts, follow-ups, and reporting needs.
  </li>
  <li>
   Process expense reports in a timely and organized manner.
  </li>
  <li>
   Greet and assist guests and clients as the face of the office, providing a professional and hospitable environment.
  </li>
  <li>
   Oversee the appearance and organization of shared office spaces, ensuring a polished and well-maintained environment.
  </li>
  <li>
   Coordinate meeting logistics, including room setup, technology readiness, and meal coordination and set-up.
  </li>
  <li>
   Manage office inventory, including supplies and kitchen needs, and liaise with building and external vendors as necessary.
  </li>
  <li>
   Support the execution of internal events, team gatherings, and firmwide meetings from planning through delivery.
  </li>
  <li>
   Provide additional team support during high-volume periods, stepping in to assist with responsibilities as needed.
  </li>
  <li>
   Safeguard confidential information with discretion and professionalism at all times.
  </li>
 </ul>
 <p>
  <strong>
   Why You&rsquo;ll Love Working Here:
  </strong>
 </p>
 <ul>
  <li>
   Close-knit, collegial group of accomplished professionals.
  </li>
  <li>
   Highly ethical and unwavering in core values.
  </li>
  <li>
   Well networked and connected to DC VIPs.
  </li>
  <li>
   Full benefits including strong medical coverage, generous PTO, 401K, and more!
  </li>
  <li>
   Hybrid work environment with one day remote per week.
  </li>
 </ul>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   Administrative experience. You bring at least three years of experience in administrative, executive support, or office coordination roles, ideally within a professional services environment.
  </li>
  <li>
   Proactive. You anticipate needs, take initiative, and approach challenges with a solutions-oriented mindset.
  </li>
  <li>
   Sophisticated. You communicate with clarity, confidence, and professionalism.
  </li>
  <li>
   Adaptable. You are comfortable managing multiple priorities and shifting direction as needed in a fast-paced setting.
  </li>
  <li>
   Team Player. You enjoy supporting others and contributing to a positive, collaborative workplace culture.
  </li>
  <li>
   Systems proficient. You bring strong Microsoft Office skills and easily adapt to new systems and technologies.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 </p>
</div>


Office Coordinator/Team Assistant

Pathfinder Consultants LLC

<p>Pathfinder Consultants, a verified SDVOSB located in Washington, DC has a job opening for a Executive Assistant supporting the Security Director (SD) for the St. Elizabeths Campus on a contract supporting the Department of Homeland Security (DHS), Federal Protective Service (FPS). This position will be located onsite in Washington, DC.</p><p><b>Minimum Position Requirements:</b></p><ul><li>Bachelor's Degree</li><li>2+ years minimum relevant, professional Executive Assistant experience</li><li>Must possess outstanding organizational skills, outstanding communication skills, exceptional writing capabilities and be capable of using the DHS systems necessary to support the Security Director.</li><li>Must be experienced using systems including WebTA, Concur Government Edition, Correspondence tracking tool and all MS office Suite applications.</li><li>The EA will often be the voice and first point of contact for FPS in dealing with our stakeholders and other FPS Offices with the Region, at headquarters and across the country.</li></ul><p><b>Essential Duties and Responsibilities:</b></p><ul><li>Manage and prepare the schedule, coordinate travel arrangements, and handle all facets of administrative duties required to support the Federal Protective Service as a Law Enforcement Agency.</li><li>Developing tasking&rsquo;s, briefings, reports, fact sheets, talking points, communications, and outreach for the FPS Regional 11 program office Director&rsquo;s Office.</li><li>Reviewing work products, requiring a high degree of familiarity with relevant policies, programs, and standards; identify issues and opportunities for improvement to the Director and Deputy Director.</li><li>Managing internal and external communications to include speaker requests and associated clearance processes, development of charts, memorandum, reports, letters and tasks, reviewing briefings and presentations, and coordinating participation of senior executives at major events.</li><li>Developing templates and standards to report on activities not covered by DHS, NPPD, or templates and standards.</li><li>Ensuring task coordination across FPS Branches/Districts while providing quality control to advance information-sharing.</li><li>Researching and recommending changes to policy through participation in policy related Headquarters tasks and meetings.</li><li>Developing meeting reports and tracking status of assignments.</li><li>Reviewing and editing: Strategic planning documents, Policy guidance, Implementation guidelines, Memorandum, reports, fact sheets, briefs, excel reports and tasks, roles and responsibility descriptions and tables of organization.</li><li>Operating correspondence management system to track and monitor all internal and external tasks.</li><li>Position may require extended hours periodically as requested from the COR directly to the CO for authorization due to mission critical task assignments.</li><li>Demonstrate ability to read, interpret and follow policy, regulations, and directives.</li><li>Use macros, create pivot tables, charts, and graphs, and use simple and complex formulas including color codes when developing spreadsheets.</li><li>Be proficient in government financial, procurement and property management software.</li><li>Track action items generated from staff meetings.</li><li>Prepare meeting minutes, and support outreach events and associated roundtables</li><li>Perform duties as needed in support of Program requirements</li></ul><p>Job Types: Contract, Full-time</p><p>Pay: From $40.54 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Application Question(s):</p><ul><li>How is your previous experience relevant to this role?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>administrative duties: 2 years (Required)</li><li>Executive Assistant: 2 years (Required)</li><li>Manage and prepare the schedules: 2 years (Required)</li><li>coordinate travel arrangements: 2 years (Required)</li></ul><p>Security clearance:</p><ul><li>Confidential (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20032 (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant

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273 senior administrative assistant jobs In Washington

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