senior administrative assistant

Inspire Management Training Center

We are looking for a mature, highly professional, and self-driven Secretary to support the General Manager in day-to-day executive functions. This role extends beyond routine administrative tasks &mdash; it requires someone who can anticipate needs, make independent decisions, and communicate confidently on behalf of the General Manager. The ideal candidate will possess strong organizational and interpersonal skills and be able to handle sensitive information with the utmost discretion and professionalism.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle confidential and sensitive information with strict discretion.</li><li>Prepare correspondence, reports, memos, presentations, and other required documents.</li><li>Arrange domestic and international travel, accommodations, and logistics for the GM.</li><li>Organize and support meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the first point of contact for the GM&rsquo;s office &mdash; screen calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative assistance and support executive-level projects as assigned.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>Minimum 7&ndash;10 years of experience in a senior administrative or executive assistant position, preferably supporting C-level or senior leadership.</li><li>Proven ability to work independently, show initiative, and make well-informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to manage pressure, tight deadlines, and confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems or SharePoint is an advantage.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us?<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/executive assistant to C-level executives: 7 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Auchtel Products

We are seeking a highly organized, detail-oriented, and professional Executive Assistant to the Managing Director for our mid-sized specialty chemical manufacturing company. This is a strategic support role that will serve as the primary point of contact and operational backbone for the Managing Director's office. The successful candidate will provide comprehensive administrative support, manage complex calendars and communications, coordinate projects, and act as a liaison between the MD and internal/external stakeholders. We are looking for energetic, tech-savvy younger professionals (up to 40 years of age) who are eager to grow and can thrive in a dynamic environment.Required Qualifications &amp; Experience Age &amp; Demographics<ul><li>Age: Up to 40 years</li><li>We are actively seeking younger, energetic professionals who bring fresh perspectives and strong digital competency</li><li>Entry-level to mid-career professionals are encouraged to apply</li></ul>Education<ul><li>Bachelor's degree from a recognized institution is a must</li><li>MBA or Masters in Management.</li><li>Excellent oral and verbal English language skills.</li></ul>Professional Experience<ul><li>Minimum 2-3 years of proven experience as an Executive Assistant or in a similar senior administrative role</li><li>Preferably in the chemical industry or manufacturing sector, but equivalent experience in other professional environments is acceptable</li><li>Demonstrated experience supporting C-level executives (Managing Director, Director, CEO, or equivalent)</li><li>Proven track record of successfully managing multiple executives and complex administrative functions</li></ul>Job Type: Full-timePay: ₹360,000.00 - ₹600,000.00 per yearAbility to commute/relocate:<ul><li>Lower Parel, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lower Parel, Mumbai, Maharashtra (Preferred)</li></ul>Work Location: In person

Executive Assistant to Managing Director

World Seas Shipping Services

We are looking to hire a Professional Executive Assistant with exceptional administrative and clerical skills. Executive Assistant are expected to multi-task and work well under pressure in a fast-paced environment. Responsibilities:<ul><li>Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company activities.</li><li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li><li>Manage senior executives&rsquo; travel logistics and activities, including accommodations, transportation, and meals</li><li>Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database</li><li>Maintain professionalism and strict confidentiality with all materials</li><li>Organize team communications and plan events, both internal and off-site</li><li>Perform a variety of Executive support tasks that are highly confidential and sensitive.</li><li>Coordinate arrangements, meetings and/or conferences as assigned.</li><li>Compile, proofread and revise drafts of documents and reports.</li><li>Prepare confidential and sensitive documents, and give briefing to the executive;</li><li>Daily record keeping and filing of documents.</li><li>Prepare reports, presentations and correspondence accurately and swiftly.</li><li>Create and organize information, and generate reference tools for easy use.</li><li>Answer and screen telephone calls, and respond to emails, messages and other correspondence.</li><li>Operate and maintain office equipment.</li><li>Manage busy calendar, meeting coordination and travel arrangements.</li><li>Professionally greet and receive guests and clients.</li><li>Ensure efficient and effective administrative information and assistance.</li></ul>Requirements:<ul><li>Bachelor Degree</li><li>Five or more years of experience in an administrative role reporting directly to upper management</li><li>Excellent written and verbal communication skills</li><li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li><li>Proficiency with office productivity tools and an aptitude for learning new software and systems</li><li>Flexible team player, willing to adapt to changes and unafraid of challenges</li><li>Ability to maintain confidentiality of information related to the company and its employees</li><li>Methodical thinker with detailed research proficiencies.</li><li>Thorough understanding of clerical and secretarial principles.</li><li>Strong knowledge of databases and tracking systems.</li><li>Fantastic organizational skills and detail-oriented.</li><li>Ability to work under pressure and meet deadlines.</li><li>Brilliant written and verbal communication skills.</li><li>Ability to perform multitask works with limited supervision</li><li>Proficient in Microsoft Office, and business communication software.</li></ul>Salary packages will be discussed during the interview.Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Hidd: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Executive Assistant

Lui O Lei Trading

Job Description: The Personal Secretary to the Female CEO provides high-level administrative, organizational, and operational support to the Chief Executive Officer. This role requires exceptional professionalism, discretion, and the ability to manage complex tasks in a fast-paced environment.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate internal and external meetings.</li><li>Handle confidential correspondence, emails, and telephone communication on behalf of the CEO.</li><li>Prepare executive-level reports, presentations, and official documents with accuracy and professionalism.</li><li>Arrange domestic and international travel, including itineraries, bookings, and logistics.</li><li>Organize and maintain filing systems, records, and confidential documents.</li><li>Monitor deadlines, follow up on pending tasks, and prioritize the CEO&rsquo;s daily activities.</li><li>Liaise with senior management, staff, clients, and external partners on behalf of the CEO.</li><li>Exercise sound judgment, discretion, and maintain strict confidentiality at all times.</li></ul>Qualifications:<ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top management.</li><li>Strong organizational, time-management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional demeanor, reliability, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>High level of integrity and confidentiality.</li></ul>Preferred Skills:<ul><li>Strong interpersonal skills and the ability to interact effectively at all organizational levels.</li><li>Problem-solving mindset with proactive initiative.</li><li>Experience in preparing executive communications and corporate documents.</li><li>Ability to adapt quickly and handle shifting priorities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per month

Female Secretary to CEO

Boldly Premium Executive Assistants

<div>
 
 Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn&rsquo;t just a perk for us, it&rsquo;s how we operate. We are seeking full-time employees to support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners as they make a greater impact in the world.
 
 
 
 
 
 
 About the position
 
 
 
 As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You&rsquo;ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you&rsquo;ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries.
 
 
 
 
 
 Your work will be 100% remote and flexible with no night or weekend work.
 
 
 
 
 
 
 As an executive assistant, you&rsquo;ll apply your professional skills in a wide range of tasks, including:
 
 
 <ul>
 <li>
 Maintaining appointment schedules and calendars
 </li>
 <li>
 Planning and scheduling meetings, conferences, and travel
 </li>
 <li>
 Making travel arrangements including flight and hotel bookings
 </li>
 <li>
 Maximizing the executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
 </li>
 <li>
 Managing multiple email inboxes for executives
 </li>
 <li>
 Managing expenses
 </li>
 <li>
 Providing customer/supplier support
 </li>
 <li>
 Other executive admin responsibilities as needed
 </li>
 </ul>
 
 
 
 
 
 About you
 
 
 
 You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant
 
 working in a fast-paced environment supporting multiple high-level executives
 
 . At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
 
 
 
 
 
 
 Required Skills and Experience:
 
 
 <ul>
 <li>
 A minimum of
 
 7 years
 
 of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
 </li>
 <li>
 Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
 </li>
 <li>
 Ability to multitask with ease and prioritize work as needed
 </li>
 <li>
 Highly organized with excellent time management skills
 </li>
 <li>
 Ability to learn new tools quickly
 </li>
 <li>
 Excellent interpersonal communication
 </li>
 <li>
 Strong writing skills
 </li>
 <li>
 Ability to work independently and under the pressure of deadlines
 </li>
 <li>
 Solution driven!
 </li>
 </ul>
 
 
 
 
 
 Benefits you'll love, for part-time employees:
 
 
 <ul>
 <li>
 W2 employment status
 </li>
 <li>
 100% remote work
 </li>
 <li>
 Flexible schedule within regular business hours
 </li>
 <li>
 Able to work part-time (at a minimum of 20 hours a week) with the choice to stay part-time or ramp up to full-time
 </li>
 <li>
 401k with employer match
 </li>
 <li>
 Paid time off including vacation/sick leave, holidays, and parental leave
 </li>
 <li>
 Technology stipend
 </li>
 <li>
 Wellness events
 </li>
 <li>
 Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates are as follows:
 
 
 
 
 <ul>
 <li>
 California &amp; New York: $29 per hour
 </li>
 <li>
 Washington, New Jersey, Colorado, &amp; Massachusetts: $28 per hour
 </li>
 <li>
 All other locations: $27 per hour
 </li>
 </ul>
 
 
 
 
 
 About our culture
 
 
 
 We believe that it is possible to have a rewarding career that doesn&rsquo;t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a &lsquo;nice to have&rsquo;. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
 
 
 
 
 
 As a premium executive assistant company, we set the standard for remote professionals. We&rsquo;ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the &ldquo;50 Best Small Workplaces&rdquo;, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the &ldquo;Best Entrepreneurial Companies in America&rdquo; and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
 
 
 
 
 
 
 For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at
 
 https://boldly.com/jobs/
 
 
 
 
 
 
 
 Please note that the requirements in this job description are the minimum qualifications to join our team and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates who wish to apply to have an up-to-date LinkedIn Profile.
 
 
 
 
 
 At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.
 
</div>

Executive Assistant (100% Remote)

Skyline

Job Title: Administrative AssistantLocation: Oman Company: Skyline Medical Requisites Trading L.L.C Job Type: Full-TimeAbout UsSkyline Medical Requisites Trading L.L.C is expanding its operations and will be opening a new branch in Oman. We provide professional services and solutions to the medical and healthcare sector across the region.Job DescriptionWe are looking for a reliable and organized Administrative Assistant to support the daily administrative operations of our new Oman branch. The ideal candidate will assist management, handle office coordination, and ensure smooth day-to-day office activities.Key Responsibilities<ul><li>Handle daily administrative and office tasks.</li><li>Manage emails, phone calls, and correspondence.</li><li>Prepare and organize documents, reports, and records.</li><li>Coordinate with internal departments and external parties.</li><li>Support HR and management with basic administrative duties.</li><li>Maintain office supplies and filing systems.</li><li>Assist with scheduling meetings and appointments.</li></ul>Requirements<ul><li>Previous experience as an Administrative Assistant or similar role.</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Basic knowledge of Microsoft Office (Word, Excel, Email).</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>Must be based in Oman or willing to relocate.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Professional working environment.</li><li>Opportunity to grow with a new and expanding branch.</li></ul>How to Apply: Please send your CV to: hr@skyline-med.comJob Type: Full-timeWork Location: In person

Administrative Assistant

AC House company

We are seeking a highly capable Executive Secretary to support the Managing Director in a fast-paced, professional business environment. This role requires exceptional judgment, discretion, and organizational strength. The successful candidate will serve as a central coordination point between the MD and internal/external stakeholders, ensuring smooth communication, efficient scheduling, and effective administrative support.This position suits a confident professional who is proactive, polished, and comfortable operating at senior-management levelKey ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and priorities with precision</li><li>Organize meetings, prepare agendas, and ensure follow-up on action points</li><li>Handle confidential documents, correspondence, and records with absolute discretion</li><li>Draft, review, and format professional letters, reports, emails, and presentations</li></ul>Communication &amp; Coordination<ul><li>Act as the primary contact between the MD and clients, partners, and senior executives</li><li>Screen calls, emails, and requests, prioritizing matters requiring the MD&rsquo;s attention</li><li>Coordinate with departments to gather information and ensure timely responses</li><li>Support negotiation preparation by organizing documents and background materials</li></ul>Office &amp; Operations Support<ul><li>Arrange domestic and international travel, visas, and itineraries</li><li>Maintain an organized filing system (digital and physical)</li><li>Assist in tracking deadlines, commitments, and business follow-ups</li><li>Ensure the MD&rsquo;s office operates efficiently and professionally at all times</li></ul>Candidate ProfileEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree (mandatory)</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar senior support role</li><li>Experience supporting top management or business owners is highly preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent written and spoken English (mandatory)</li><li>Strong organizational and time-management skills</li><li>High level of professionalism, confidence, and interpersonal skills</li><li>Ability to work independently and handle pressure with maturity</li><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Language<ul><li>English: Fluent (spoken &amp; written)</li><li>Arabic: Advantage, not mandatory</li></ul>Additional Notes<ul><li>Female candidates preferred</li><li>Professional appearance and strong business etiquette required</li></ul>Job Type: Full-time

Executive Secretary Office of the Managing Director

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