senior administrative assistant

IQ Fiber

<div>
 
 
 
 A Smarter Career Choice
 
 
 
 
 
 Because the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fiber-optic high-speed internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience. As part of our rapidly growing team, your contributions will directly impact our success. Your work matters here.
 
 We&rsquo;re looking for energetic, collaborative, and customer-focused talent with the ability to proactively move our business forward. In return, you&rsquo;ll find a place where your voice matters. You&rsquo;ll find a team that works hard and has fun. And, if you&rsquo;re like us, you&rsquo;ll know you made a Smarter career choice.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 IQ Fiber is seeking a highly organized, proactive, and professional
 
 Senior
 
 &nbsp;
 
 Administrative Assistant
 
 to support the Chief Executive Officer (CEO) and the broader Senior Leadership Team, including the COO, CFO, CMO, and CTO. This role serves as the operational backbone of the executive office &mdash; ensuring calendars, travel, meetings, communications, and administrative priorities run smoothly and efficiently.
 
 The ideal candidate is a trusted partner to senior leaders, capable of managing multiple priorities with discretion, attention to detail, and a strong sense of ownership. This role requires a professional who thrives in a fast-paced, high-growth environment and can anticipate needs before they arise.
 
 This position reports directly to the Chief Operating Officer and partners closely with the full Senior Leadership Team. It is a full-time, on-site role based in Jacksonville, Florida. Remote or hybrid arrangements are not available.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Leadership Support
 
 
 
 <ul>
 <li>
 
 
 Manage calendars and scheduling for the CEO and Senior Leadership Team.
 
 
 </li>
 <li>
 
 
 Coordinate internal and external meetings, including preparation of materials, agendas, and follow-up items.
 
 
 </li>
 <li>
 
 
 Act as a central coordination point between senior leaders, internal teams, partners, and stakeholders.
 
 
 </li>
 <li>
 
 
 Ensure leaders are prepared for meetings through briefing documents, logistics coordination, and scheduling alignment.
 
 
 </li>
 </ul>
 
 
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 
 
 Manage travel arrangements for the SLT, including flights, hotels, ground transportation, and itineraries.
 
 
 </li>
 <li>
 
 
 Coordinate multi-city travel schedules and ensure efficient routing and timing.
 
 
 </li>
 <li>
 
 
 Prepare detailed travel packets and contingency plans.
 
 
 </li>
 </ul>
 
 
 
 Office &amp; Administrative Operations
 
 
 
 <ul>
 <li>
 
 
 Oversee executive office operations, including supply ordering and vendor coordination.
 
 
 </li>
 <li>
 
 
 Manage building access coordination and related administrative processes.
 
 
 </li>
 <li>
 
 
 Maintain organizational systems for executive documentation, correspondence, and records.
 
 
 </li>
 </ul>
 
 
 
 Expense &amp; Policy Administration
 
 
 
 <ul>
 <li>
 
 
 Prepare and submit expense reports for the SLT in accordance with company policies.
 
 
 </li>
 <li>
 
 
 Support administrative compliance with internal policies and procedures.
 
 
 </li>
 <li>
 
 
 Assist with policy communication and administrative follow-through across departments.
 
 
 </li>
 </ul>
 
 
 
 Leadership Meetings &amp; Events
 
 
 
 <ul>
 <li>
 
 
 Coordinate leadership meetings, including SLT staff meetings and operational reviews.
 
 
 </li>
 <li>
 
 
 Plan and execute internal leadership events and team gatherings.
 
 
 </li>
 <li>
 
 
 Lead logistical coordination for the Annual Leadership Summit, including venue, scheduling, travel, and catering.
 
 
 </li>
 </ul>
 
 
 
 Employee Engagement Support
 
 
 
 <ul>
 <li>
 
 
 Assist with employee engagement activities, internal meetings, and company events.
 
 
 </li>
 <li>
 
 
 Coordinate catering and logistics for leadership meetings and company functions.
 
 
 </li>
 <li>
 
 
 Provide administrative support for internal company initiatives and programs.
 
 
 </li>
 </ul>
 
 
 
 
 Required Qualifications
 
 
 
 
 <ul>
 <li>
 
 
 5+ years of administrative or executive support experience, preferably supporting C-suite leaders.
 
 
 </li>
 <li>
 
 
 Proven experience managing multiple executives&rsquo; calendars and competing priorities.
 
 
 </li>
 <li>
 
 
 Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
 
 
 </li>
 <li>
 
 
 Comfortable operating across both Windows and Apple operating systems.
 
 
 </li>
 <li>
 
 
 Exceptional organizational, communication, and time-management skills.
 
 
 </li>
 <li>
 
 
 High level of professionalism, discretion, and confidentiality when handling sensitive information.
 
 
 </li>
 <li>
 
 
 Ability to thrive in a fast-paced, rapidly scaling organization.
 
 
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 
 
 <ul>
 <li>
 
 
 Experience supporting executive teams within technology, telecommunications, infrastructure, or high-growth companies.
 
 
 </li>
 <li>
 
 
 Demonstrated experience coordinating leadership meetings, offsites, or corporate events.
 
 
 </li>
 <li>
 
 
 Familiarity with corporate expense-management systems and travel platforms
 
 
 </li>
 <li>
 
 
 Experience working directly with senior leaders or in board-level environments.
 
 
 </li>
 </ul>
 
 
 
 
 Other Duties:
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
 
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 
 
 
 
 IQ Fiber offers a competitive compensation package, including:
 
 
 
 <ul>
 <li>
 
 
 Competitive base salary
 
 
 </li>
 <li>
 
 
 Comprehensive medical, dental, and vision benefits
 
 
 </li>
 <li>
 
 
 401(k) with company match
 
 
 </li>
 <li>
 
 
 Paid time off and holidays
 
 
 </li>
 <li>
 
 
 Opportunities for growth within a rapidly expanding fiber-optic provider
 
 
 </li>
 </ul>
 
 
 
 
 IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
 
 &nbsp;
 
 
 Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
 
 
 
 &nbsp;
 
 
</div>

Senior Administrative Assistant

Newmark

<div>We are seeking a highly organized and proactive Senior Administrative Assistant to provide dedicated support to the Global Head of Capital Markets for the National Industrial &amp; Logistics platform. This role is critical to ensuring efficiency and effectiveness within a growing business unit. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities with professionalism and discretion. This individual will serve as a trusted partner to leadership &ndash; helping manage schedules, streamline communications, coordinate travel, and handle administrative priorities that enable executives to operate at the highest level.
This position is based in Dallas, Texas, with an expectation of working in-office five days per week.</div>
 <div>Qualifications
<ul><li>3&ndash;5 years of administrative experience , preferably supporting senior executives in a corporate or professional services environment.
</li><li><div>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace .
</div></li><li><div>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
</div></li><li><div>Excellent written and verbal communication skills.
</div></li><li><div>Demonstrated ability to maintain high levels of discretion and confidentiality .
</div></li><li><div>Strong attention to detail and proactive problem-solving skills.
</div></li><li>Professional demeanor and the ability to interact effectively with senior leadership and external stakeholders. 
</li></ul>Working Conditions : Normal working conditions with the absence of disagreeable elements.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.</div>
 <div>Executive Support
<ul><li>Manage complex calendars for senior executives, coordinating internal and external meetings across multiple time zones.
</li><li>Prioritize and manage incoming communications, including monitoring email correspondence and identifying items requiring executive attention.
</li><li>Coordinate and schedule meetings, conference calls, and virtual events, ensuring all logistics and materials are prepared in advance.
</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
</li><li>Prepare meeting materials, agendas, and briefing documents as needed.
</li>Serve as a key point of contact for internal teams, clients, and external stakeholders. 
<li>
</li></ul>Expense Reporting
<ul><li>Prepare and submit expense reports in a timely and accurate manner.
</li><li>Track and reconcile receipts, travel expenses, and other executive expenditures in accordance with company policies.
</li>Assist with administrative reporting and documentation as required. 
<li>
</li></ul>Independent Problem Solving
<ul><li>Anticipate administrative needs and proactively address scheduling conflicts, travel adjustments, or logistical issues.
</li><li>Exercise sound judgment and discretion when handling confidential information and executive matters.
</li><li>Identify opportunities to improve administrative processes and support operational efficiency.
</li>Manage competing priorities while maintaining a high level of professionalism and attention to detail. 
<li>
</li></ul>Communication
<ul><li>Assist in handling internal communications with brokers, ensuring they're well-informed about various updates such as research reports, event updates, new team members, cross-selling success stories, client updates, and industry-specific information.
</li><li>Coordinate frequent internal market update calls and touchpoints with brokers and wider platform.</li></ul></div>

North Alabama Shoals Hospital

<div>Who We Are: 
People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Shoals Hospital is a 178-bed general acute care facility boasting spacious, private rooms for all patients, a 24-hour emergency department, medical and oncology services; medical/surgical inpatient units; and intensive care and short-stay surgery units. Shoals also operates the region&rsquo;s only in-patient acute rehabilitation facility, the J. W. Sommer Rehabilitation Unit, and the Shoals Senior Care Center, the Shoals&rsquo; only psychiatric unit dedicated to our senior adults.
Where We Are: 
Muscle Shoals is a thriving town and is known as a family-friendly place for our residents to live, work, and play. On the banks of the Tennessee River, the Shoals area is a beautiful place, and its residents enjoy four distinct but gentle seasons, historic and new neighborhoods, a university, cultural and arts facilities and events, and a broad range of outdoor activities.
Why Choose Us:<ul><li>
Health (Medical, Dental, Vision) and 401K Benefits for full-time employees</li><li>
Competitive Paid Time Off</li><li>
Employee Assistance Program &ndash; mental, physical, and financial wellness assistance</li><li>
Tuition Reimbursement and Loan Assistance for qualified applicants</li><li>
And much more&hellip;</li></ul> 
Position Summary:
The Administrative Assistant performs a wide range and administrative and clerical support activities to facilitate the efficient operation of the hospital. Ability to effectively handle a wide variety of processes and tasks as delegated by the facility CEO. Must demonstrate excellent communication and customer service skills. This role may supervise the Receptionist team at some facilities.
Minimum Qualifications:
Education: Associate&rsquo;s degree in office administration preferred or a combination of education and relevant work experience.
Experience: Previous administrative support, clerical, and customer service experience preferred.
Additional Requirements: May be required to work flexible hours and overtime. Strong skills in Microsoft Office programs. 
EEOC Statement:
North Alabama Shoals Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.
We employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.</div>

FUSS & O'NEILL

<div><h3 class="jobSectionHeader">Description</h3><div> 
Creativity. Innovation. A desire to effect positive change. That&rsquo;s what it takes to work at Fuss &amp; O&rsquo;Neill &ndash; because that&rsquo;s what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we&rsquo;ve prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you&rsquo;ve found your future. 
 
At Fuss &amp; O'Neill, we&rsquo;re passionate about delivering innovative engineering and environmental solutions that improve communities. We are seeking a highly organized and proactive Senior Administrative Assistant to support leadership and multiple business lines in our Hartford office. This hybrid role requires 3 days per week in the office and offers the opportunity to work in a fast-paced, collaborative environment supporting technical teams across the Water, Construction Services, and Transportation business lines. Occasional travel to other New England offices may be required. 
 
This role is ideal for someone who thrives in a deadline-driven environment, enjoys working with technical professionals, and takes pride in producing polished, high-quality documents and deliverables.</div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3> 
<ul>
<li>
Serve as a primary administrative resource for leadership, priorities, and communications.</li>
<li>Assist with preparation, editing, and quality review of complex project and contract documents, including reports, specifications, proposals, and submittals.</li>
<li>Manage advanced document control processes, including RFI and submittal logs, project correspondence, and version control.</li>
<li>Coordinate attendance and registrations for events and conferences.</li>
<li>Facilitate client coordination, including meeting planning, agendas, minutes, and tracking follow-up actions.</li>
<li>Coordinate multi-discipline deadlines and deliverables across internal teams and external partners.</li>
<li>Provide contract administration support, including tracking deliverables, amendments, and subconsultant agreements.</li>
<li>Oversee administrative workflows to ensure consistency with company standards and project delivery requirements.</li>
<li>Act as a liaison between internal teams, leadership, clients, and business partners.</li></ul> 
<h3 class="jobSectionHeader">
Skills, Knowledge and Expertise</h3> 
<ul>
<li>
Minimum 7 years of experience as an administrative assistant, office manager, or similar role</li>
<li>High school diploma or GED required (business coursework or degree preferred)</li>
<li>Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Proficiency with Adobe Acrobat; Bluebeam experience is a plus</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to manage multiple priorities in a fast-paced environment with strong attention to detail</li>
<li>Experience working with engineering, architecture, or construction teams highly preferred</li>
<li>Familiarity with AIA, EJCDC, and MasterSpec documentation preferred</li>
<li>Experience managing Certificates of Insurance (COIs) preferred</li>
<li>Experience with Smartsheet, Microsoft Teams, or Deltek Vantagepoint preferred</li></ul> 
<h3 class="jobSectionHeader">
Why You&rsquo;ll Love Working with Us</h3> 
<ul>
<li>
Schedule Flexibility: Customize your work schedule to fit your life.</li>
<li> Health &amp; Wellness: Comprehensive health benefits to keep you and your family healthy.</li>
<li> Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.</li>
<li> Paid Time Off: Take the time you need to recharge with our generous paid time off policy.</li>
<li> Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.</li>
<li> Fun Team Culture: Regular team-building activities, happy hours, and company outings.</li></ul><div> 
 
</div><div>Visa sponsorship is NOT available for this position 
 
All offers are contingent upon a successful criminal background check. Fuss &amp; O'Neill, Inc. is proud to be an Affirmative Action/Equal Opportunity Employer. Fuss &amp; O&rsquo;Neill participates in the Federal e-Verify program. 
 
#LI-AS1</div><h3 class="jobSectionHeader"> 
About Fuss &amp; O'Neill</h3><div>
Fuss &amp; O&rsquo;Neill is a civil and environmental engineering firm that provides client-specific, forward-thinking, and holistic solutions. Since 1924, we have made it our mission to improve the built and natural environments in response to our public and private clients&rsquo; evolving needs.</div><h3 class="jobSectionHeader"> 
Our hiring process</h3> 

Stage 1: Applied 
Stage 2: Initial Screening 
Stage 3: 1st Interview 
Stage 4: Offer 
Stage 5: Hired</div>

Nike

<div>
 <ul>
 <li>
 We are hiring for multiple positions across the enterprise.
 
 
 </li>
 </ul>
 
 Who You&rsquo;ll Work With
 
 
 
 Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company&rsquo;s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents &mdash; problem solving, organization, time management and more &mdash; help fuel the success of their leaders and their teams. Nike&rsquo;s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike&rsquo;s culture modeling Nike&rsquo;s core values to leaders, teammates, and guests.
 
 
 
 Who We Are Looking For
 
 
 
 We&rsquo;re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
 
 
 
 What You Bring To Nike
 
 
 
 <ul>
 <li>
 Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
 </li>
 <li>
 Minimum of 3 years of administrative work experience required
 </li>
 <li>
 Ability to work and communicate effectively with a variety of personalities including senior level executives
 </li>
 <li>
 Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
 </li>
 <li>
 Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
 </li>
 <li>
 Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
 </li>
 <li>
 Previous experience working with and tracking budgets is strongly preferred
 </li>
 <li>
 Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
 </li>
 <li>
 Previous Nike work experience is a plus
 </li>
 <li>
 Ability to occasionally work outside of core business hours
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Work On
 
 
 
 You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
 
 
 <ul>
 <li>
 Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
 </li>
 <li>
 Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
 </li>
 <li>
 Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
 </li>
 <li>
 Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
 </li>
 <li>
 Document Preparation &amp; Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
 </li>
 <li>
 Communications &ndash; Under the leader&rsquo;s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader&rsquo;s behalf.
 </li>
 <li>
 Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
 </li>
 <li>
 Budget Tracking: may assist leader with tracking of expenses
 </li>
 <li>
 POs: create purchase orders
 </li>
 <li>
 Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
 </li>
 <li>
 Team &amp; Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways &ndash; staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
 </li>
 <li>
 Support team plans, projects, activations or other deliverables as needed
 </li>
 <li>
 Serve as the main point of contact for administrative questions from the team
 </li>
 <li>
 Provide coverage for other leaders where temporary administrative needs exist
 
 
 </li>
 </ul>
 We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
 
 
</div>

Vertex Pharmaceuticals

<div>Job Description
General Summary:
Vertex is seeking an experienced Senior Administrative Assistant to support the VP, U.S. Marketing - Kidney and senior leaders across the Marketing team. The incumbent will provide support and join us on our mission as we scale and work to bring potential new medicines across the Kidney space. Support will span the Sr. Director+ levels in addition to departmental administrative responsibilities.
Key Duties and Responsibilities:
<ul><li>Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization
</li><li>Secures conference rooms, ordering catering and &quot;day-of&quot; logistical and administrative support
</li><li>Organizes logistics and events for the assigned teams (off-site, workshops, team events)
</li><li>Coordinates visitor registration, including pre-registering and escorting visitors
</li><li>Vendor communications
</li><li>Supports travel logistics including sourcing/booking flights/hotels
</li><li>Completes all expense reports for assigned team members in a timely fashion and per company policy
</li><li>Coordinates and disseminates meeting materials
</li><li>Performs various supporting tasks such as creating/amending/formatting documents/presentations in Word, Excel or PowerPoint, pricing, etc.
</li><li>Submits purchase orders, amendments and changes on behalf of team working in partnership with the Commercial Contracting team and iProcurement (transactional only)
</li><li>Serves as a departmental resource for the assigned teams for Vertex's internal technologies (i.e; Outlook, Teams, iProcurement, Concur, vNet, Vertex U, etc.)
</li><li>Assists with the onboarding of new personnel
</li><li>Supports special projects
</li></ul>Knowledge and Skills:
<ul><li>Proficient in Microsoft Office suite, including Outlook Calendars
</li><li>Team player with a track record of developing rapport and credibility with colleagues
</li><li>Keen attention to detail with ability to proactively identify, communicate and address challenges
</li><li>Developed time management skills and organizational skills to prioritize work and/or multi-task; autonomously managing multiple projects and competing timelines
</li><li>Discretion to handle sensitive and confidential correspondence
</li><li>Proven experience working in a fast-paced environment
</li><li>Excellent verbal and written communication skills, proactively shares key project updates and insights
</li><li>Exceptional interpersonal skills across all levels and across matrixed teams
</li><li>Consistently displays sound ethics, good judgement
</li></ul>Education and Experience:
<ul><li>High school diploma required; Bachelor degree preferred
</li><li>3+ years of administrative experience, or the equivalent combination of education and experience
</li></ul>Pay Range:
$39 - $58
Disclosure Statement:
<div><div><div><div>The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
</div></div></div></div>Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
 
1. Hybrid : work remotely up to two days per week; or select
 
2. On-Site : work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex&rsquo;s Policy on Flex @ Vertex Program and may be changed at any time.
#LI-Hybrid 
 
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com</div>

MITRE

<div>Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges&mdash;and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&amp;D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day&mdash;working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership. If this sounds like the choice you want to make, then choose MITRE - and make a difference with us.
The selected candidate will provide Administrative Assistant support for multiple Finance Directors at MITRE. The primary focus of this position is the efficient and proactive execution of all operational and administrative functions, while maintaining the highest level of personal and professional standards and conduct. This position is located in McLean, VA. The successful candidate should have demonstrated experience of providing high level administrative support to leadership personnel.
Roles &amp; Responsibilities:
In this dynamic, fast-moving role, your key responsibilities will include:<ul><li>
Managing the daily schedule for multiple Finance Directors, which requires the ability to prioritize requirements and demands</li><li>
Arranging travel including preparing itineraries</li><li>
Preparing and processing expense reports</li><li>
Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, duplication of materials, audio-visual needs, etc.</li><li>
Attending meetings and recording notes and actions as needed</li><li>
Maintaining security of highly sensitive and confidential information</li><li>
Working in a collaborative atmosphere with the entire Finance Administration team, where vacations are coordinated, and coverage is secured as necessary</li><li>
Document coordination and content management; printing, copying, mailing, scanning</li><li>
Coordinating to obtain Senior Leader signatures and approvals on documents</li><li>
Scheduling interviews, arranging parking, and escorting visitors</li><li>
General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.</li><li>
May take on ad hoc special project assignments</li><li>
Other duties as assigned</li></ul> 
Basic Qualifications:<ul><li>
Typically requires a minimum of 3 years of related experience with a High School Diploma or equivalent in education, or 2 years&rsquo; of experience and an Associate&rsquo;s degree, or combination of education and related work experience.</li><li>
Experience supporting a senior executive, recent experience supporting equivalent executive level staff, or experience supporting a department in an administrative role.</li><li>
Ability to provide occasional out of normal business hours support.</li><li>
Demonstrated proficiency with Microsoft PowerPoint, Word, and Excel.</li><li>
Strong capability with Microsoft Outlook.</li><li>
Strong organization skills with attention to detail.</li><li>
Competence in the latest mobile, desktop, and VTC technologies (Microsoft Teams, Zoom, etc.).</li><li>
Ability to troubleshoot and resolve technical issues as they arise.</li><li>
Ability to work on site in McLean, VA 4 days per week.</li></ul>
Preferred Qualifications:
<ul><li>Bachelor&rsquo;s Degree or equivalent.</li><li>
Experience with Microsoft Teams toolsets / apps.</li><li>
High level of poise, tact, and diplomacy in working closely, often under time pressure, with highly sensitive information, with a diverse group of executives, customers, managers, and support personnel.</li><li>
Experience with Concur travel and expense software.</li><li>
Experience supporting Senior Executives in a Finance organization.</li><li>
Experience using SharePoint and updating department pages.</li><li>
Project Management experience: ability to develop plans, manage deadlines, and mitigate risks.</li><li>
Superior interpersonal, written, and verbal communication skills.</li><li>
Ability to work collaboratively with others.</li><li>
Independent decision making, accuracy, and follow through on a broad range of administrative support tasks.</li><li>
Ability to effectively apply strong self-organization and time management skills, with considerable emphasis on self-initiation.</li><li>
Strong organization skills with attention to detail.</li><li>
Ability to work independently while interacting with MITRE and government professional staff.</li><li>
Able to proactively assess situations and make decisions within broadly defined practices and procedures.</li></ul>
This requisition requires the candidate to have a minimum of the following clearance(s):
None
This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
None
Salary compensation range and midpoint:
$62,000 - $77,500 - $93,000 Annual
Work Location Type:
Onsite
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.
MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE&rsquo;s employment process, please email recruitinghelp@mitre.org for general support and collegerecruiting@mitre.org for intern positions. This service is for individuals requiring reasonable accommodation requests. Please note that vendor solicitations will not receive a reply.
Benefits information may be found here.
Copyright &copy; 1997-2026, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only.</div>

Senior Administrative Assistant - Finance

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