senior administrative assistant

American Express

<div><div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
Key Responsibilities:
* Serve as the primary liaison between the Vice Presidents and internal/external stakeholders, ensuring clear communication and timely responses.
* Manage and maintain complex executive calendars, coordinating meetings and travel across multiple domestic and international time zones.
* Organize and coordinate events, meetings, workshops, and conferences, including end-to-end logistics and preparation of materials.
* Conduct research and compile information to support executive decision-making.
* Maintain accurate and up-to-date records, files, and databases for easy access and reference.
* Arrange and manage complex travel itineraries, including air, hotel, ground transfers, and visa requirements.
* Handle highly confidential information with discretion and ensure the security of sensitive documents.
* Maintain headcount reports, organizational charts, departmental distribution lists, management routine documents, and colleague recognition tracking (birthdays, anniversaries).
* Champion team culture by organizing diverse, engaging events that foster collaboration, boost morale, and align with colleague sentiments and American Express values.
* Prepare and process expense reports and invoices accurately and promptly; review submissions for policy compliance and highlight any exceptions.
* Create and format professional documents, presentations, reports, and correspondence.
* Support and coordinate special projects and departmental initiatives as assigned. 
Qualifications :
* 7&ndash;10 years of experience as an Executive Assistant or in a similar role supporting senior executives.
* Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
* Strong experience with virtual meeting platforms (e.g., Webex).
* Demonstrated ability to manage complex and dynamic schedules across multiple time zones.
* Exceptional attention to detail, accuracy, and organizational skills.
* Ability to prioritize, multitask, and perform effectively in a fast-paced, hybrid environment.
* Excellent verbal and written communication skills.
* Proven experience organizing large-scale meetings and managing domestic/international travel logistics.
* Strong interpersonal skills and the ability to build relationships across levels and functions.
* Proficiency in preparing reports, presentations, and maintaining correspondence and distribution lists.
* Flexibility to adapt to the work styles and preferences of multiple executives.
* Knowledge of Concur and Ariba systems preferred, but not mandatory.
* Data analytics skills desirable, but not required.
</div>We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>Support for financial-well-being and retirement
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>Generous paid parental leave policies (depending on your location)
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.</div>

Senior Administrative Assistant

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and ensure timely follow-up on action points.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in day-to-day administrative tasks and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure smooth and efficient daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with close attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary (Male)

Tews Company

<div>
 
 Job Description
 
 
 
 
 HYBRID Sr. Administrative Assistant (Contract &ndash; 4&ndash;6 Months)
 
 
 
 
 $58,000&ndash;$63,000 | Full-Time | Healthcare Industry
 
 
 
 Tews Company is proud to partner with an amazing healthcare organization seeking an experienced and professional
 
 Sr. Administrative Assistant
 
 to provide high-level support to senior leadership. This is an exciting opportunity to contribute to meaningful work in a mission-driven environment.
 
 
 As the Sr. Administrative Assistant, you will provide seamless administrative and organizational support to executive leaders&mdash;managing complex schedules, coordinating meetings, handling sensitive communications, and producing polished presentations and reports.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to executive leadership and board members
 </li>
 <li>
 Manage calendars, travel arrangements, and meeting logistics
 </li>
 <li>
 Prepare detailed meeting minutes, reports, and executive-level presentations
 </li>
 <li>
 Coordinate internal and external communications with professionalism and discretion
 </li>
 <li>
 Compile and interpret reports and data for executive use
 </li>
 <li>
 Support special projects and initiatives
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of administrative support experience in an office setting
 </li>
 <li>
 2+ years supporting executive or director-level leadership preferred
 </li>
 <li>
 Strong organizational, communication, and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite and comfort working in fast-paced environments
 </li>
 <li>
 Experience in healthcare, research, or academic settings preferred
 
 
 </li>
 </ul>
 This 4&ndash;6 month
 
 contract role
 
 offers the chance to work with a collaborative and forward-thinking leadership team while making an impact in the healthcare field
 
 
 
 
 
 Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career
 
 
 
 
 TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help.
 
 
 Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status
 
</div>

Sr. Administrative Assistant (Contract)

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
 <ul>
 <li>
 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
 </li>
 <li>
 Take meeting actions points and follow them up with the senior management team
 
 </li>
 <li>
 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
 </li>
 <li>
 Maintain a high level of awareness of internal priorities and support required
 
 </li>
 <li>
 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
 </li>
 <li>
 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
 </li>
 <li>
 Manage senior management's expenses and petty cash
 
 </li>
 <li>
 General admin support to senior management including drafting letters, emails, reports, bill payments
 
 </li>
 <li>
 Conduct ad hoc comprehensive research
 
 </li>
 <li>
 Attend high profile events as requested by senior management
 
 </li>
 <li>
 Build relations with key staff in order to glean updates and data quickly upon request
 
 </li>
 <li>
 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
 </li>
 <li>
 Support ad-hoc projects requested by senior management
 
 </li>
 </ul>
 
 Person Requirements
 
 
 <ul>
 <li>
 Knowledge of office management systems and procedures
 
 </li>
 <li>
 Proficiency in MS Office (MS Word and MS Excel)
 
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 
 </li>
 <li>
 Attention to detail and problem-solving skills
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 
 </li>
 <li>
 Ability to take initiative and be proactive
 
 </li>
 <li>
 Ability to work independently and as part of a team
 
 </li>
 <li>
 Ability to handle confidential information with discretion
 
 </li>
 <li>
 Flexible schedule to accommodate occasional evening and weekend hours
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 4+ years of experience in a similar position
 
 </li>
 <li>
 Min. High School Diploma/GCSE
 
 </li>
 </ul>
</div>

Executive Assistant

Confidential

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Organize and maintain files, records, and databases.
 </li>
 <li>
 Serve as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Screen and direct phone calls, emails, and other communications.
 </li>
 <li>
 Draft and proofread business documents, memos, and emails.
 </li>
 <li>
 Arrange and prepare materials for meetings, including agendas and minutes.
 </li>
 <li>
 Coordinate logistics for executive meetings, conferences, and corporate events.
 </li>
 <li>
 Assist in special projects, research, and data analysis as needed.
 </li>
 <li>
 Track deadlines, follow up on action items, and ensure timely completion of tasks.
 </li>
 <li>
 Handle sensitive information with professionalism and confidentiality.
 </li>
 <li>
 Maintain a high level of integrity in all interactions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
 </li>
 <li>
 High level of confidentiality and sound judgment.
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs and resolve issues independently.
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with top executives and contribute to key business decisions.
 </li>
 <li>
 Dynamic, fast-paced work environment with growth potential.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

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