senior administrative assistant

State of New Mexico

Posting Details
 
The agency is tasked with the responsibility for regulating legalized gaming at New Mexico's licensed racetracks (racinos) and veteran and fraternal organizations. In addition, the agency is responsible for investigating and enforcing violations of the laws and regulations that prohibit illegal gambling activities in the state and monitoring New Mexico's tribal gaming compacts through the appointment of a state gaming representative.
 
The Gaming Control Board members are state officials whom the Governor appoints with the advice and consent of the New Mexico State Senate.
 
The Board's licensing and certification process is rigorous and designed to ensure that both the citizens of New Mexico as well as guests to our state can enjoy gaming in a fair and honest environment. During the licensing and certification process, the audit and law enforcement staff conduct thorough investigations of a business's background, as well as that of all individuals associated with the business. The results of the investigation are then presented to the Gaming Control Board, which considers the applicant's suitability to conduct gaming operations in New Mexico.
 
While the measures employed during our application, compliance, and enforcement processes are admittedly strenuous, only by qualifying and then carefully regulating the venues and people involved in the gambling industry can we protect the public's interests. We take our regulation of New Mexico's gambling activities very seriously, and violations of the Board's rules or the New Mexico Gaming Control Act can result in severe administrative sanctions and criminal prosecution.
 
Interviews are anticipated to be conducted within two weeks of closing date.
 Why does the job exist?
 
This position performs administrative duties for the Background and Licensing Department of the New Mexico Gaming Control Board (NMGCB) and interacts with the public who come or call the NMGCB.
 How does it get done?
 
The selected applicant for the Senior Administrative Assistant - Front Desk position will:
 <ul>
<li>Examine, evaluate and prepare all incoming applications requesting licensure within the State of New Mexico for appropriate auditor.</li>
<li>Determine completeness of all incoming license applications based on whether they meet the criteria in accordance to laws and regulations as authorized by the Bingo and Raffle Act, Gaming Control Act and Board rules.</li>
<li>Obtain and upload pertinent background records for applicants.</li>
<li>Manage and maintain crucial data-driven logs, spreadsheets required for daily department function as well as quarterly and annual agency statistical reports.</li>
<li>Work directly with the public via answering/transferring all incoming calls to the agency, generating/answering emails and welcoming all walk-in individuals.</li>
<li>Process and distribute all incoming mail/packages to include logging and generating daily deposits.</li>
<li>Ensure equipment is in working order.</li>
<li>Organize and maintain office supplies for the Division and order necessary supplies as needed.</li>
<li>Organize and maintain confidential file room.</li>
<li>Prepare and send correspondence related to Bingo/Raffle, gaming and manufacture applicants and to licensed individuals/businesses pertaining to expiration and renewal notices and Board Decisions and Orders.</li>
</ul>
Who are the customers?
 
Management and staff of the New Mexico Gaming Control Board, individual and business applicants in the New Mexico gaming industry.
 Ideal Candidate
 
Management and staff of the New Mexico Gaming Control Board, individual and business applicants in the New Mexico gaming industry.
 Minimum Qualification
 
High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
 Employment Requirements
 
Selected candidate must have a driver¿s license and will be subject to an extensive pre-employment background check that includes fingerprinting.
 
New Mexico Gaming Control Board employees may not participate in any gaming activity including bingo and raffle in the State of New Mexico. This does not include State Lottery and New Mexico horse racing.
 Working Conditions
 
Work is performed in an front desk/lobby setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, walking, reaching and lifting up to 25 pounds may be required. This is not a remote position.
 Supplemental Information
 
Do you know what Total Compensation is? Click here
 
Agency Contact Information: Geri White, (505-350-9920), Email
 
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
 
Bargaining Unit Position
 
This position is not covered by a collective bargaining agreement.

Senior Administrative Assistant (NMGCB #46610)

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

Blueprint Technologies

<div>Who is Blueprint?

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We're bold, smart, agile, and fun.

What does Blueprint do?

Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.

Why Blueprint?

At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.

We are looking for a Senior Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.

In this role:

In this role, you will provide high-level executive and administrative support to two senior leaders, with a strong focus on complex calendar management across global time zones. You'll play a critical role in keeping daily operations running smoothly by coordinating meetings, managing expenses, and supporting key administrative functions in a fast-paced environment.

You will also contribute to event planning, onboarding coordination, and asset management, ensuring both people and resources are well-supported. This position requires a proactive, self-directed professional who can anticipate needs, manage competing priorities, and step in wherever support is needed.

Success in this role means being highly organized, adaptable, and detail-oriented, while maintaining professionalism and efficiency in a dynamic, hybrid work environment.

Responsibilities:

Executive &amp; Calendar Support: 
Manage complex calendars for two senior leaders, including scheduling across global time zones, coordinating recurring meetings, and resolving conflicts. Ensure seamless day-to-day scheduling and prioritization of engagements.

Administrative &amp; Business Support: 
Provide high-volume transactional administrative support including expense preparation and management, meeting coordination, and general team support. Maintain strong organization across multiple priorities in a fast-paced environment.

Event &amp; Meeting Coordination: 
Assist with event planning, coordination, and onsite support as needed. Ensure meetings and events are executed smoothly, including logistics and setup.

Asset &amp; Facilities Management: 
Oversee equipment logistics such as tracking and receiving returned devices, maintaining the asset closet, and ensuring facility areas remain organized and operational.

Onboarding &amp; Team Support: 
Support onboarding of new team members, including coordination of resources and setup. Provide ongoing administrative support to the broader team as needed.

Ad Hoc Support: 
Handle day-to-day administrative tasks and respond to time-sensitive or unplanned needs with minimal supervision. Proactively identify tasks and take initiative to complete them.

Qualifications:
<ul>
<li>Minimum 5+ years of experience in an executive administrative or similar support role in a fast-paced environment.</li>
<li>Proven experience managing complex global calendaring, including time zone coordination.</li>
<li>Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with Microsoft Copilot tools.</li>
<li>Experience with expense management and administrative processes.</li>
<li>Excellent organizational, communication, and multitasking skills.</li>
<li>Ability to work independently, prioritize effectively, and proactively manage workload.</li>
<li>Strong attention to detail and ability to handle multiple competing priorities.</li>
<li>Comfortable supporting senior leaders and working in a hybrid environment.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience supporting global teams and executives across multiple regions.</li>
<li>Background in event planning and coordination.</li>
<li>Experience with asset management and facilities coordination.</li>
<li>Proven ability to work in hybrid environments.</li>
<li>Demonstrated ability to take initiative and operate with minimal direction.</li>
</ul>
Compensation Information:

At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25.00-28.00 hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate's qualifications and could fall outside the stated range.

Equal Opportunity Employer

Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:
<ul>
<li>Medical, dental, and vision coverage</li>
<li>Flexible Spending Account</li>
<li>401k program</li>
<li>Competitive PTO offerings</li>
<li>Parental Leave</li>
<li>Opportunities for professional growth and development</li>
</ul>
Location: Hybrid 2-3 days per week in Redmond, WA.</div>

Senior Administrative Assistant - Global Team Support

Marriott International

<div>Additional Information 
Job Number26074801 
Job CategoryAdministrative 
Location7750 Wisconsin Ave, Bethesda, Maryland, United States, 20814 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
Pay Range: $27.40-$46.20 per hour 
Bonus Eligible: Y
<div>JOB SUMMARY
The Senior Administrative Assistant, Global Communications &amp; Public Affairs provides direct support to the Managing Vice President, Global Internal Communications and Senior Vice President, Community Engagement and Business Councils, as well as general administrative support to others in the department. The incumbent for this role brings proven executive administrative experience, strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. The Senior Administrative Assistant makes a significant impact on the Discipline by prioritizing and addressing requests from various stakeholders and organizing team meetings and events. Daily responsibilities include managing schedules, prioritizing tasks, drafting correspondence, maintaining files, processing expenses, reconciling accounts, and coordinating meetings and communications. This trusted position involves handling confidential and sensitive material and represents both the Managing Vice President and Senior Vice President in an appropriate and professional manner when acting on behalf of them as their liaison. 
CANDIDATE PROFILE
Education and Experience<div> 
Required 
<ul><li>High school diploma or GED; 4 years&rsquo; experience as an administrative assistant or related professional area.</li></ul>
 OR 
<ul><li>2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major; 2 years&rsquo; experience as an administrative assistant or related professional area</li><li>Experience multitasking and executing core administrative processes (e.g. calendaring/ schedule management, drafting department communications, managing processes such as expense reports and time sheets) and using advanced functions of Microsoft Word and Outlook and basic functions of Excel and PowerPoint</li><li>Experience navigating department and company missions, functions, organization structures, policies, and procedures; as well as developing and maintaining relationships with other administrative staff, particularly those supporting executives</li></ul></div><div>
Preferred 
<ul><li>Experience with Event Planning and coordination</li><li>Experience in a corporate setting in a matrix organization</li></ul> 
 
</div>CORE WORK ACTIVITIES<ul><li>Performs executive administrative duties in support of Managing Vice President, Global Internal Communications and Senior Vice President, Community Engagement and Business Councils &ndash; such as complex scheduling; organizing and maintaining files; expense report and invoice processing; and coordination of team meetings, agendas, materials, and communications.</li><li>Responds to various types of requests made of the leaders they support, both routine and those requiring research and follow-up.</li><li>Determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for their leaders, such as identifying critical items and ascertaining which items are to be delegated to subordinate managers, handled by the leader, or handled by the incumbent.</li><li>Composes various types of correspondence or documents, many times on behalf of the leaders. Correspondence may be directed toward outside partners, vendors, customers, owners, or senior-level executives.</li><li>Researches complex questions and problems regarding departmental or administrative policies, procedures, information or services.</li><li>Transcribes and provides meeting notes with responsibility of managing follow-ups for leadership meetings within each team.</li><li>Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues. Coordinates basic elements of event planning (e.g., food and beverage, audio-visual).</li><li>Manages and updates department events calendar (e.g., key meetings, birthdays, work anniversaries).</li><li>Supports tracking, management, and organization of department inventory and electronic documents.</li><li>Miscellaneous tasks including but not limited to: onboarding new Associates, coordinating Work Exit and Work Readiness, creating and maintaining org charts, and coordinating office spaces.</li><li>Provides backup support for various tasks performed by others.</li><li>Ability to travel up to 10% of the time.</li></ul> 
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<div>
All positions offer a 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others. Click here to learn more.</div><div> 
 
</div><div>Full-time positions also offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave and educational assistance.</div><div> 
 
</div><div>Washington Applicants Only: Employees will accrue paid sick leave, 0.077 PTO balance for every hour worked and be eligible to receive a minimum of 9 holidays annually.</div><div> 
 
</div><div>Marriott HQ is committed to a hybrid work environment that enables associates to Be connected. Headquarters-based positions are considered hybrid, for candidates within a commuting distance to Bethesda, MD; candidates outside of commuting distance to Bethesda, MD will be considered for Remote positions.</div>
Marriott International is the world&rsquo;s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Senior Administrative Assistant, Global Communications & Public Affairs

Sage Oak Charter Schools

<div>NECESSARY MATERIALS FOR APPLICATION:
<ul><li>Letter of Introduction</li></ul>
<ul><li>Resume (Full Work History)</li></ul>

-Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and all dated within the last 3 years)

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

Deadline to apply is Monday, July 6, at 4:00pm

Senior Administrative Assistant, Outreach and Development

Job Description 


Reports To: Chief of Outreach and Development (or designee)

FLSA Status: Exempt

Classification: Classified

Pay Schedule: Range 8B ($79,945 - $108,119)

Work Schedule: 12 months

Location: Onsite &amp; Remote Office 


Position Statement

The Senior Administrative Assistant, Outreach and Development provides high-level, independent, and confidential administrative support to the Chief of Outreach and Development. This position serves as a key operational partner by coordinating administrative functions, managing communications and information, supporting department initiatives, and facilitating efficient department operations. The position regularly exercises discretion, independent judgment, and initiative in carrying out responsibilities, coordinating priorities, and supporting the goals and objectives of the Outreach and Development Department.

Essential Functions
<div>
<ul><li>Manages a variety of tasks on behalf of assigned Administrator (e.g. schedule and/or calendar, conference and stakeholder coordination, budget-related tasks, etc.) to support departmental priorities and ensure timely completion of objectives.
</li></ul>
<ul><li>Serves as the primary point of contact and representative for assigned leadership regarding routine matters, requests, and inquiries to facilitate communication and ensure continuity of operations.
</li></ul>
<ul><li>Composes and prepares a variety of complex materials (e.g. correspondence, agendas, minutes, reports, etc.) to communicate information and create documentation in accordance with established guidelines.
</li></ul>
<ul><li>Coordinates with internal departments, external agencies, vendors, and stakeholders to facilitate communication, resolve issues, and support organizational initiatives.
</li></ul>
<ul><li>Maintains a variety of manuals and electronic documents, files, and records (e.g. budget data, employee records, financial records, reports, etc.) to ensure accurate information is available for operational needs, historical reference, and compliance requirements.
</li></ul>
<ul><li>Researches and compiles data from a variety of sources to support reporting, decision-making, and administrative priorities.
</li></ul>
<ul><li>Participates in meetings, workshops, and trainings to exchange information, document outcomes, monitor follow-up actions, and support organizational objectives.
</li></ul>
<ul><li>Coordinates administrative aspects of projects, initiatives, and events to support implementation, track progress, and ensure timely completion of deliverables.
</li></ul>
<ul><li>Coordinates administrative and logistical support for legislative, governmental, and advocacy efforts (e.g. communications and coordination, tracking legislative activity, preparation of related materials and reports, etc.) to facilitate stakeholder engagement, advance organizational priorities, and ensure timely execution of related initiatives.
</li></ul>
<ul><li>Coordinates and monitors departmental financial activities, including budgets, expenditures, account balances, and related reporting, to support fiscal accountability and informed decision-making.
</li></ul>
<ul><li>Evaluates administrative processes, workflows, and systems to identify efficiencies, mitigate risks, and develop, implement, and monitor improvements that enhance organizational effectiveness and compliance.
</li></ul>
<ul><li>Develops and produces communications, marketing, presentation, visual, and multimedia materials (e.g., presentations, digital content, videos, photography, event materials, etc.) to support outreach efforts, strengthen stakeholder engagement, and advance organizational priorities.</li></ul></div> 

Other Functions
<div>
<ul><li>Performs other related duties as assigned to ensure the efficient and effective functioning of the organization.
</li></ul>
</div>Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: computer and technology literacy; AI platforms; virtual meeting and webinar platforms (e.g., Zoom, Google Meet, etc.) Canva and graphic design/content development platforms; accounting/bookkeeping principles; business telephone etiquette; concepts of grammar, spelling and punctuation; pertinent codes, laws, rules, regulations, and policies; office methods and practices; and, recordkeeping and record retention practices. 


SKILLS are required to perform multiple tasks using existing skills. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including Google Suite software applications; maintaining professional relationships; using time efficiently; preparing and maintaining accurate records; planning and managing projects; and, classifying data and/or information. 


ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: ability and willingness to travel to and attend evening and weekend events; adapting to changing work priorities; working remotely with access to an Internet connection, computer, and printer; demonstrating sensitivity to individual differences and cultural backgrounds; collecting and organizing data; understanding complex, multi-step instructions; communicating with diverse groups; maintaining confidentiality and integrity; meeting deadlines and schedules; setting priorities; working as part of a team; and, working with frequent interruptions.

RESPONSIBILITY

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization&rsquo;s services.

WORK ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, 5% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience with increasing levels of responsibility is required

Education: High school diploma or equivalent 
Required Testing Certificates and Licenses

None Specified Valid Driver's License and Evidence of Insurability 


Continuing Educ./Training Clearances

Not applicable Live Scan Fingerprinting

Reference Checks 


Tuberculosis (TB) Clearance 


EQUAL OPPORTUNITY: 


Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer&rsquo;s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist. 
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Senior Administrative Assistant, Outreach and Development (2026/27 School Year)

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking
Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.
As an expert multitasker, Administrative Assistants perform an array of administrative functions to free up their leaders to focus on department and company goals. You will act as the gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization. In this role, you will often find yourself in the center of the team, disseminating information for your leaders and supporting relationship building within the team.
Key responsibilities include:<ul><li>
Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.</li><li>
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.</li><li>
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.</li><li>
Communication &amp; Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.</li><li>
Office Management Duties: Greeting and directing visitors, ordering and maintaining inventory of office supplies, mail management and distribution, conference room management and tech support coordination.</li></ul>
Success in this role requires:<ul><li>
Flexibility &amp; Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.</li><li>
Resourcefulness &amp; Autonomy: Proactively solving complex problems using strong judgment and influencing skills.</li><li>
Detail-Oriented &amp; Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.</li><li>
Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.</li></ul>
At Capital One, you will find a supportive environment that inspires a can-do-anything spirit. Better still, you will find managers who empower you to achieve your best in all areas of your life. If you are ready to start an administrative role that elevates you to your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace</li></ul>
Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Alpharetta, GA: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Capital Markets, KippsDeSanto
Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.
As an expert multitasker, Administrative Assistants perform an array of administrative functions to free up their leaders to focus on department and company goals. You will act as the gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization. In this role, you will often find yourself in the center of the team, disseminating information for your leaders and supporting relationship building within the team.
Key responsibilities include:<ul><li>
Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.</li><li>
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.</li><li>
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.</li><li>
Communication &amp; Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.</li></ul>
Success in this role requires:<ul><li>
Flexibility &amp; Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.</li><li>
Resourcefulness &amp; Autonomy: Proactively solving complex problems using strong judgment and influencing skills.</li><li>
Detail-Oriented &amp; Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.</li><li>
Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.</li></ul>
At Capital One, you will find a supportive environment that inspires a can-do-anything spirit. Better still, you will find managers who empower you to achieve your best in all areas of your life. If you are ready to start an administrative role that elevates you to your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace</li></ul>
Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
McLean, VA: $80,900 - $92,300 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Capital Markets, KippsDeSanto

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