senior administrative assistant

Super Bytes

Location: On-Site (Dubai) Job Type: Full-Time Industry: iGaming&nbsp;<h3>Job Summary:</h3>We are looking for a detail-oriented and highly organized Office Assistant to support our day-to-day operations in the fast-paced iGaming industry. This role requires strong administrative skills, multitasking ability, and a proactive mindset. You will work closely with various departments to ensure smooth back-office functioning and support key operational processes.&nbsp;<h3>Key Responsibilities:</h3><ul><li>Provide daily administrative and operational support across departments</li><li>Manage and maintain accurate records, files, and internal databases</li><li>Coordinate documentation related to compliance, onboarding, and employee data</li><li>Assist in processing internal requests, reports, and correspondence</li><li>Liaise with HR, finance, and customer support teams to streamline workflows</li><li>Track and organize inventory, office supplies, and logistics</li><li>Prepare reports, meeting notes, and presentations as needed</li><li>Ensure timely follow-up on internal tasks and deliverables</li><li>Support internal communication and coordination between cross-functional teams</li></ul>&nbsp;<h3>Requirements:</h3><ul><li>Proven experience in an administrative or back-office coordination role (experience in iGaming is a strong plus)</li><li>Excellent organizational and time management skills</li><li>Strong communication and interpersonal abilities</li><li>Proficiency in MS Office and/or Google Workspace</li><li>Attention to detail with a proactive approach to problem-solving</li><li>Bachelor’s degree in business administration or a related field preferred</li><li>Fluency in Hindi is required</li></ul>

Office Assistant

Bostani

About Bostani Bostani is a premier provider of luxury and semi-custom chocolates, gourmet delicacies, and elegant accessories. We specialise in creating unforgettable experiences, offering comprehensive event planning services for weddings, holidays, anniversaries, and corporate functions. Our commitment to quality and sophistication makes us a leader in the world of fine confectionery and bespoke gifting. Job Overview We are seeking a meticulous and highly organised Real Estate and Contracts Follow-up Coordinator to join our team in Ad Dammam, Saudi Arabia. This is a full-time position, central to supporting our company's growth by managing our portfolio of property leases and commercial agreements. The ideal candidate will be responsible for the entire administrative lifecycle of our contracts, ensuring accuracy, compliance, and timely execution across all our real estate and supplier engagements. You will play a crucial role in maintaining the strong operational foundation that allows our business to flourish. Key Responsibilities - Proactively manage and maintain the company’s portfolio of real estate leases for retail outlets and other properties. - Track critical dates such as lease expirations, renewal deadlines, and rent reviews, providing timely notifications to management. - Serve as a key point of contact for liaising with landlords, property managers, and external legal counsel on lease-related matters. - Oversee the administration of all commercial contracts, including those with suppliers, service providers, and event partners. - Monitor the contract lifecycle from initiation to renewal or termination, ensuring all contractual obligations are met. - Maintain a centralised and organised digital and physical filing system for all legal documents, contracts, and lease agreements. - Assist in the preparation and review of contract drafts, amendments, and related correspondence. - Generate regular status reports for senior management on the real estate and contract portfolio. - Ensure all agreements comply with company policies and local regulations. Qualifications - Proven experience in a similar role such as a Contracts Administrator, Lease Coordinator, or Legal Assistant. - Experience within the retail, hospitality, or real estate sectors is highly advantageous. - Exceptional organisational skills with a keen eye for detail and a high level of accuracy. - Strong understanding of contract and lease administration principles. - Excellent written and verbal communication skills in both English and Arabic. - Proficient in the use of Microsoft Office Suite, particularly Excel and Word. - The ability to work independently, manage competing priorities, and meet tight deadlines. - A degree in Business Administration, Law, Real Estate, or a related field is preferred.

Real Estate and Contracts Follow-up Coordinator

Job Title: Secretary of the Council Location: Ad Dammam, Saudi Arabia Employment Type: Full-time About Bostani Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting. Job Overview We are seeking a highly experienced and meticulous Secretary of the Council to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of preparing companies for an Initial Public Offering (IPO). You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met. Responsibilities • Lead and manage all administrative and procedural aspects of the company's IPO readiness programme. • Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters. • Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up. • Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process. • Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available. • Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia. • Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements. • Maintain all statutory books, including registers of members, directors, and secretaries. Qualifications • Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board. • Essential: Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process. • In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia. • Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable. • Exceptional organisational, project management, and problem-solving skills. • Meticulous attention to detail and a commitment to accuracy. • Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors. • A high degree of integrity, professionalism, and the ability to handle confidential information with discretion. • A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage. &nbsp;

Secretary of the Council ( Experience in preparing companies for initial public offerings (IPOs)

Alzayani Investments

Job Overview Zayani Motors is seeking a highly organised and motivated Assistant Sales Administrator Officer to join our Automotive division. This role will provide comprehensive administrative support to the sales team, ensuring smooth and efficient operations. The successful candidate will be a key contributor to the team's success, facilitating sales processes and maintaining accurate records. This is an excellent opportunity to join a dynamic and growing company within the automotive industry.&nbsp;Responsibilities<ul><li>End-to-End Sales Processing: Manage the complete sales closing lifecycle, including invoicing, registration, insurance, and vehicle handover, ensuring accurate entry into the ERP/SAP system.</li><li>Transaction Compliance (SAP): Ensure all sales and subsidy-related financial transactions are accurately processed and recorded exclusively within the SAP system.</li><li>Documentation and Policy: Maintain all records (including sales, petty cash, spare keys, demo records, and traffic/MEAC files) strictly in accordance with company policies and procedures.</li><li>Used Car Loss Reporting: Before issuing an invoice, escalate any potential financial loss on a used car to the Sales Administration Department for review.</li><li>New Car Loss/Under-Budget Profit Reporting: Immediately refer the matter to the Invoicing Department if a new car sale results in a loss or if the actual profit achieved is less than the budgeted amount.</li><li>Insurance Pre-Approval: Obtain prior written approval before finalizing the insurance for any vehicle.</li><li>Stock Location Updates: Collaborate with the Sales Co-ordination Department to ensure the SAP system is updated with accurate car locations. This enables the Accounts Department to provide weekly insured value updates to Insurance Companies via the Automate system.</li><li>Regular Physical Stock Check: Participate in a full physical stock check conducted on the second Friday of every month.</li><li>Vehicle Release Gatekeeper: Ensure no new or used vehicle is released to the customer without a prior approved checklist from the Accounts Department. Report any issues or problems back to the GM or Accounts in writing.</li><li>Incomplete Invoice Prevention: Strictly avoid generating invoices with incomplete or missing customer/car details required by the Automate system (e.g., contact number, address, trade-in mileage, color, etc.).</li><li>Car Arrival Monitoring: Report any delays in the arrival of vehicles, as scheduled per the Letter of Credit (LC), directly to the Accounts Department.</li></ul>&nbsp;Qualifications<ul><li>Proven 1-2 years of experience in a sales administration role, preferably within the automotive industry.</li><li>Strong organisational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, particularly Excel and Word</li><li>Ability to work independently and as part of a team.</li><li>High level of accuracy and attention to detail.</li><li>Strong problem-solving skills and ability to handle multiple tasks simultaneously.</li><li>Knowledge of automotive sales processes would be an advantage.</li></ul>

Assistant Sales Administrator

Confidential

Job Overview Our Group is seeking a dedicated and experienced HR Manager (F&amp;B/Hospitality) to join our dynamic team in Riyadh, Saudi Arabia. This is a Full-Time position within a world-class, professional global company with deep-rooted business fundamentals. The successful candidate will be responsible for managing the full spectrum of human resources operations specifically within our Food &amp; Beverage and Hospitality divisions. You will play a pivotal role in supporting our ambition to hire and develop the most efficient and dynamic people, ensuring our HR strategies align with our commitment to contemporary market trends and organisational excellence. Responsibilities * Develop and implement HR strategies and initiatives that are aligned with the overall business strategy of the F&amp;B/Hospitality division. * Manage the end-to-end recruitment process, from sourcing and interviewing to onboarding new team members, ensuring a high-calibre workforce. * Oversee and manage a performance appraisal system that encourages high performance and employee development. * Nurture a positive and productive working environment by addressing demands, grievances, and other employee relations issues. * Ensure compliance with Saudi Arabian labour law and regulations throughout all human resource management activities. * Maintain and enhance employee benefits programmes, compensation structures, and reward systems. * Work closely with divisional management to identify training needs and implement effective learning and development programmes. * Report to senior management on key HR metrics and provide data-driven insights to support strategic decision-making. * Manage all HR administrative tasks, including payroll, employee records, and HR information systems. Qualifications * Proven experience as an HR Manager, with significant and demonstrable experience within the Food &amp; Beverage or Hospitality industry is essential. * A thorough understanding of Saudi Arabian labour law and HR best practices. * Excellent active listening, negotiation, and presentation skills. * Strong people management skills and the ability to build and maintain effective working relationships at all levels of the organisation. * Competence to build and effectively manage interpersonal relationships with integrity and professionalism. * A bachelor's degree in Human Resources, Business Administration, or a related field. * Professional HR certification (e.g., CIPD, SHRM) is highly desirable. * Excellent command of both spoken and written English; proficiency in Arabic is a significant advantage.

HR Manager (F&B/Hospitality)

Union Properties

Job Overview Union Properties PJSC, one of Dubai's most respected real estate developers since its establishment in 1987, is seeking a diligent and detail-oriented Assistant Contracts Manager to join our team. Based in Dubai, United Arab Emirates, this full-time position offers a unique opportunity to contribute to a portfolio of iconic projects that have shaped the city's landscape, including MotorCity, The Green Community, and Index Tower. The successful candidate will support the Contracts Manager in overseeing all contractual aspects of our diverse residential, commercial, and mixed-use developments. This role is crucial for ensuring that projects are executed in compliance with contractual agreements, on budget, and to the highest standards of quality. You will be an integral part of a team dedicated to delivering integrated communities and sustainable, long-term value. Responsibilities * Assist in the preparation, review, and administration of tender documents, contracts, and sub-contract agreements. * Support the negotiation of contract terms and conditions with clients, consultants, suppliers, and subcontractors. * Monitor contract compliance throughout the project lifecycle, ensuring all parties adhere to their legal and commercial obligations. * Manage and process variations, claims, and potential disputes in a timely and professional manner. * Assist with cost control, risk assessment, and the preparation of regular financial and contractual reports. * Liaise effectively with project managers, legal counsel, and other internal departments to ensure seamless contractual alignment. * Maintain meticulous and organised contract records, correspondence, and all relevant documentation. * Contribute to the commercial close-out of projects, including the settlement of final accounts. Qualifications * A bachelor's degree in engineering, Facilities Management, or a related discipline. * Proven experience in a contracts administration or assistant contracts manager role, preferably within the UAE's real estate or construction sector. * A strong understanding of contract law, procurement processes, and standard forms of contract (e.g., FIDIC). * Excellent negotiation, communication, and interpersonal skills. * Meticulous attention to detail with exceptional organisational and time-management abilities. * Proficiency in the MS Office Suite and familiarity with contract management software. * The ability to work effectively both independently and as part of a collaborative team. * Professional accreditation (e.g., MRICS, MCIOB) is highly desirable but not essential. Benefits * A competitive salary and benefits package. * The opportunity to work on high-profile, large-scale developments in Dubai. * Excellent opportunities for professional development and career progression within a leading organisation. * A dynamic, supportive, and professional work environment.

Assistant Contracts Manager

Opulenco

Opulenco is looking for a results-oriented and professional Operations and Administrative Executive to join our team in Dubai. The role focuses on supporting the operations and administration of our luxury short-term rental properties, including acquiring new homeowners and clients for our portfolio. You’ll be responsible for growing our network, securing partnerships, and representing Opulenco in Dubai’s premium real estate market.Responsibilities:<ul><li>Identify and onboard luxury homeowners for Opulenco’s property portfolio.</li><li>Acquire new clients looking for high-end holiday homes and tailored experiences.</li><li>Build and maintain relationships with brokers, developers, and local partners.</li><li>Conduct property tours and present Opulenco’s services to potential clients.</li><li>Meet sales and acquisition targets on a monthly basis.</li><li>Maintain in-depth knowledge of Dubai’s luxury real estate and hospitality markets.</li><li>Assist with day-to-day operations and administrative tasks to ensure smooth business functioning.</li></ul>Requirements:<ul><li>Proven experience in real estate, luxury sales, hospitality, or administration.</li><li>Strong network within Dubai’s high-net-worth and property circles.</li><li>Excellent communication and negotiation skills.</li><li>Professional presentation and understanding of luxury service standards.</li><li>Target-oriented, confident closer, and able to work independently.</li><li>Fluency in English; Arabic is an advantage.</li></ul>Compensation:<ul><li>AED 4,500 per month plus commission and performance-based incentives.</li></ul>&nbsp;

Operations and Administrative Executive

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