senior administrative assistant

State of New Mexico

Posting Details
<br><br>
The Attorney General and the Department of Justice, collectively referred to as the New Mexico Department of Justice, represent and defend the legal interests and sovereignty of the people of the State of New Mexico. The NMDOJ exercises the responsibilities delegated by the New Mexico Constitution, statutes enacted by the New Mexico Legislature, and the common law.
<br><br>
The Medicaid Fraud and Elder Abuse Bureau of the New Mexico Department of Justice is comprised of a multifaceted group of professionals who strive to protect the State's vulnerable population and hold bad actors accountable. The Bureau conducts statewide investigations and prosecutions focusing on Medicaid fraud, elder abuse, and abuse of the State's DD Waiver population.
<br><br>
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
<br>Why does the job exist?
<br><br>
To support the goals and mission of the NMDOJ and provide assistance to the Medicaid Fraud and Elder Abuse Bureau.
<br>How does it get done?
<br><br>
Provide high-level administrative support for the Medicaid Fraud and Elder Abuse Bureau. Key responsibilities include providing high-level administrative support, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, facilitating statewide training and travel, and handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.
<br>Who are the customers?
<br><br>
This position serves the New Mexico Department of Justice and the citizens of New Mexico.
<br>Ideal Candidate
<br><br>
This position serves the New Mexico Department of Justice and the citizens of New Mexico.
<br>Minimum Qualification
<br><br>
High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
<br>Employment Requirements
<br><br>
Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment as some statewide travel maybe required. Employment is subject to criminal background check and is conditional pending results of criminal background check. Be of good moral character and not have been convicted of a felony offense by a court of this state, any other state or the United States.
<br>Working Conditions
<br><br>
Working Conditions include extensive personal computer and telephone use, working in a law enforcement environment, potential statewide travel, and exposure to law enforcement investigations. Consistent communication with special agents, prosecutors and forensic accountants.
<br>Supplemental Information
<br><br>
<b>Benefits:</b><br>
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<br><br>
<b>Agency Contact Information:</b> Tim Maestas, (505) 895-2492. Email
<br><br>
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
<br><br>
Bargaining Unit Position
<br><br>
This position is not covered by a collective bargaining unit.

Senior Administrative Assistant/Medicaid Fraud & Elder Abuse (DOJ #30148)

City of Palmdale

<div>
 <strong>
  The full salary range for this position is as follows: Administrative Assistant - $30.94 to $39.49 / Senior - $34.12 to $43.53. Expected hiring range is as follows: Administrative Assistant $30.94-$34.12/ Senior - $34.12 to $37.61.
  <br/>
  <br/>
 </strong>
 Performs a wide variety of responsible confidential para-professional and technical level administrative, secretarial, and/or program related duties in assistance to the Economic and Community Development Department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment.
 <br/>
 <br/>
 <strong>
  Distinguishing Characteristics
  <br/>
  <br/>
 </strong>
 Administrative Assistant
 <br/>
 <br/>
 This entry level class of the series is distinguished from level II by routine and repetitive duties performed according to established procedures. Incumbents are closely supervised in their initial assignments. As they gain experience, incumbents will work more independently in routine work.
 <br/>
 <br/>
 Senior Administrative Assistant
 <br/>
 <br/>
 Positions at this level perform the most difficult duties; possess a specialized technical or functional expertise. Incumbents are assigned significant responsibilities above the advanced journey level, possess specialized knowledge, abilities, skills and experience, and exercise independent judgment and initiative in the performance of their duties.
 <br/>
 <br/>
 The senior-level position may be filled either through open internal recruitment as a promotional opportunity or through a full external recruitment process. Lower levels are not flexibly staffed into the senior-level position.
 <br/>
 <br/>
 <em>
  Essential and other important responsibilities and functions may include, but are not limited to, the following:
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Represent the City to all callers and visitors in a professional and effective manner.
  </li>
  <li>
   Respond to visitors' inquiries, both on the telephone and in person, and refer to the appropriate staff member for more specific information, as appropriate; take accurate messages; and exhibit familiarity with all functions of the City.
  </li>
  <li>
   Greet, assist, and direct visitors and staff members entering the department offices; notify the appropriate staff member when visitors have arrived; and direct visitors to the proper office.
  </li>
  <li>
   Assist in preparing procedures, operating manuals, written material, budgets, forms, charts and/or other documents for internal or external distribution.
  </li>
  <li>
   Act as an information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person.
  </li>
  <li>
   Type letters, reports, memoranda, and other documents relating to the department, which may include contracts, proposals, technical/legal documents, statistical and/or special forms, budgets, and charts.
  </li>
  <li>
   Post to logs; maintain/monitor records and files; follow up on due dates; and perform other monitoring functions to ensure timely completion of work.
  </li>
  <li>
   Receive callers and handle incoming phone calls, directing them to the appropriate person within the department.
  </li>
  <li>
   Act as interdepartmental liaison relating to administrative/project support functions for the office and for compliance with City regulations and practices relating to those functions.
  </li>
  <li>
   Both the Administrative Assistant and Senior Administrative Assistant are required to serve as a Deputized Clerk for Planning Commission Meetings.
   <br/>
   <br/>
  </li>
 </ul>
 Senior Administrative Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Assist professional staff in performing and conducting studies, special projects and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents.
  </li>
  <li>
   Perform a variety of highly responsible and confidential clerical, secretarial and administrative duties for an assigned department. Maintain appointment schedules and calendars; arrange meetings and conferences; coordinate and make travel arrangements.
  </li>
  <li>
   Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.
  </li>
  <li>
   Interpret and explain City and department policies, rules and regulations in response to inquiries; and refer inquiries, as appropriate.
  </li>
  <li>
   Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance.
  </li>
  <li>
   Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information.
  </li>
  <li>
   Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits.
  </li>
  <li>
   Perform related duties, as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Knowledge of:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   English usage, spelling, grammar and punctuation including proofreading and principles of business letter writing.
  </li>
  <li>
   Standard office technology and software, including the use of word processing, database, spreadsheet, and internet information applications.
  </li>
  <li>
   The organization, procedures, and operating details of the assigned City department.
  </li>
  <li>
   Filing and recordkeeping systems.
   <br/>
   <br/>
  </li>
 </ul>
 Senior Administrative Assistant - In addition to duties above
 <br/>
 <br/>
 <ul>
  <li>
   Principles and practices of administration, including recordkeeping, and budget monitoring and control.
  </li>
  <li>
   Principles and practices of the technical area to which assigned including but not limited to, claims, legislation, budget, grants, personnel, contracts, and social services.
  </li>
  <li>
   Principles and practices of intermediate analytical research and project coordination.
  </li>
  <li>
   Pertinent local, state, and federal laws, codes, ordinances, and City functions, policies, rules, and regulations.
  </li>
  <li>
   Basic principles of supervision and training.
  </li>
  <li>
   Techniques and practices of effective interpersonal communication.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ability To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Understand the organization and operations of the City and of outside agencies in order to assume assigned responsibilities.
  </li>
  <li>
   Communicate clearly and concisely, both orally and in writing.
  </li>
  <li>
   Understand and follow a variety of instructions in both oral and written form and with minimal supervision.
  </li>
  <li>
   Organize duties and determine priorities to meet assigned deadlines.
  </li>
  <li>
   Apply operating rules and procedures of the assigned department.
  </li>
  <li>
   Work cooperatively with other departments, outside agencies, and the public.
  </li>
  <li>
   Interpret and apply departmental/project policies, procedures, and rules.
  </li>
  <li>
   Establish and maintain financial records and make simple mathematical computations.
  </li>
  <li>
   Compile and maintain complex and extensive records and files.
  </li>
  <li>
   Type accurately at net 40 words per minute.
  </li>
  <li>
   Operate a variety of office machines and equipment.
  </li>
  <li>
   Establish and maintain effective working relationships with those contacted in the course of work.
  </li>
  <li>
   Create and maintain basic spreadsheets and records.
   <br/>
   <br/>
  </li>
 </ul>
 Senior Administrative Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Review work documents, reports and special projects; identify and interpret technical and numerical information; and explain systems and procedures to staff and others.
  </li>
  <li>
   Perform responsible para-professional and technical level secretarial and administrative and/or program related duties in assistance to a City department.
  </li>
  <li>
   Perform independent research in carrying out technical administrative duties.
  </li>
  <li>
   Research, collect, compile, analyze, and present a variety of data in an understandable and meaningful way.
  </li>
  <li>
   Develop and implement various data collection and reporting systems.
  </li>
  <li>
   Review budget submissions and revisions for mathematical and accounting accuracy.
  </li>
  <li>
   Manage and account for large amounts of cash and implement sound cash collection and handling measures.
  </li>
  <li>
   Solve complex problems.
  </li>
  <li>
   Understand, interpret, and explain policies, procedures, and regulations.
  </li>
  <li>
   Obtain information through interviews and deal firmly and courteously with the public.
  </li>
  <li>
   Effectively handle multiple assignments.
  </li>
  <li>
   Analyze situations quickly and objectively and determine proper course of action.
  </li>
  <li>
   Train and provide oversight to clerical staff, as assigned.
  </li>
  <li>
   Operate a personal computer with proficiency and familiarity, including proficiency with word processing, spreadsheet, and database programs.
  </li>
  <li>
   Type at a speed necessary for successful job performance.
  </li>
  <li>
   Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignment.
  </li>
  <li>
   Communicate clearly and concisely, both orally and in writing.
  </li>
  <li>
   Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
  </li>
  <li>
   Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance.
  </li>
  <li>
   Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information.
  </li>
  <li>
   Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits.
  </li>
  <li>
   Perform related duties, as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <em>
  Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
  <br/>
  <br/>
 </em>
 Administrative Assistant
 <br/>
 <br/>
 Three years of increasingly responsible clerical work.
 <br/>
 <br/>
 Senior Administrative Assistant
 <br/>
 <br/>
 Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable.
 <br/>
 <br/>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 Administrative Assistant
 <br/>
 <br/>
 The completion of the twelfth grade; supplemented education/training in business, office management, or related field is highly desirable.
 <br/>
 <br/>
 Senior Administrative Assistant
 <br/>
 <br/>
 An Associate&rsquo;s degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree.
 <br/>
 <br/>
 <strong>
  Licenses/Certifications/Other Requirements
  <br/>
  <br/>
 </strong>
 Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative transportation methods to perform the essential duties of the position.
 <br/>
 <br/>
 <strong>
  Working Conditions
  <br/>
  <br/>
 </strong>
 <strong>
  This position will require occasional overtime to attend Planning Commission meetings once a month. Weekend work and travel is rare.
  <br/>
  <br/>
 </strong>
 <strong>
  Physical Demands
  <br/>
  <br/>
 </strong>
 <strong>
  Mobility
 </strong>
 : frequent use of keyboard; frequent walking, stooping, kneeling, crouching, reaching, pushing, and sitting; occasional climbing, bending, standing, and squatting.
 <br/>
 <br/>
 <strong>
  Lifting
 </strong>
 : frequently up to 10 pounds; occasionally up to 40 pounds.
 <br/>
 <br/>
 <strong>
  Vision
 </strong>
 : constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.
 <br/>
 <br/>
 <strong>
  Dexterity
 </strong>
 : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.
 <br/>
 <br/>
 <strong>
  Hearing/Talking
 </strong>
 : frequent hearing and talking, in person and on the phone.
 <br/>
 <br/>
 <strong>
  Emotional/Psychological
 </strong>
 : frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.
 <br/>
 <br/>
 <strong>
  Environmental
 </strong>
 : frequent exposure to noise.
</div>


Administrative Assistant/ Senior

Citi

<div>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Riyadh HQ CEO and leadership team.
 <br/>
 <br/>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars, appointments, conference calls, arranging meetings and ad-hoc events, making travel arrangements, processing expenses and invoices, working with business documentation, presentations, budgets and agendas, maintaining accurate document filing system on the share drive and providing other administrative support to the leadership team
 <br/>
 <br/>
 Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Directly supports the Riyadh HQ CEO and leadership team
  </li>
  <li>
   Manages day to day calendar(s) of the Riyadh HQ CEO and Leadership team
  </li>
  <li>
   Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  </li>
  <li>
   May prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings, agendas and follow up on action plans
  </li>
  <li>
   Assist with creation/modification of presentations, spreadsheets, and other various documents
  </li>
  <li>
   Conduct desktop research on select topics that may be requested from the Managing Director level manager
  </li>
  <li>
   Establish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the RHQ in the most professional fashion
  </li>
  <li>
   Preparing memos, letters, invoices, statements and other documents
  </li>
  <li>
   Liaising with clients, colleagues and other stakeholders
  </li>
  <li>
   Greeting visitors and clients
  </li>
  <li>
   Track and oversight of business projects
  </li>
  <li>
   Support the RHQ CEO &amp; leadership team with arranging dinners, social events and public appearances
  </li>
  <li>
   Supports with Researching new business ventures or projects
  </li>
  <li>
   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  </li>
  <li>
   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  </li>
  <li>
   Orders supplies and process invoices through Procure to Pay system
  </li>
  <li>
   Process and follow-up on Virtual Requests
  </li>
  <li>
   Assists in ad-hoc reports special projects as needed
  </li>
  <li>
   Trains, coaches or guides other administrative staff when required
   <br/>
   <br/>
  </li>
 </ul>
 Previous Experience:
 <br/>
 <br/>
 <ul>
  <li>
   Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
  </li>
  <li>
   Previous office administration experience preferably within a large and complex financial services or similar organization supporting Senior Management
  </li>
  <li>
   Fluent in Arabic and English
  </li>
  <li>
   Exceptional organisational and diary management skills with attention to details
  </li>
  <li>
   Flawless communication and presentation skills, both written and verbal
  </li>
  <li>
   Consistently demonstrates clear and concise written and verbal communication skills
  </li>
  <li>
   Highly proficient in Microsoft Office
   <br/>
   <br/>
  </li>
 </ul>
 ------------------------------------------------------
 <br/>
 <br/>
 <strong>
  Job Family Group:
  <br/>
  <br/>
 </strong>
 Business Strategy, Management &amp; Administration
 <br/>
 <br/>
 ------------------------------------------------------
 <br/>
 <br/>
 <strong>
  Job Family:
  <br/>
  <br/>
 </strong>
 Administrative Support
 <br/>
 <br/>
 ------------------------------------------------------
 <br/>
 <br/>
 <strong>
  Time Type:
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
 <br/>
 ------------------------------------------------------
 <br/>
 <br/>
 <strong>
  Most Relevant Skills
  <br/>
  <br/>
 </strong>
 Please see the requirements listed above.
 <br/>
 <br/>
 ------------------------------------------------------
 <br/>
 <br/>
 <strong>
  Other Relevant Skills
  <br/>
  <br/>
 </strong>
 For complementary skills, please see above and/or contact the recruiter.
 <br/>
 <br/>
 ------------------------------------------------------
 <br/>
 <br/>
 <em>
  Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 </em>
 <em>
  Accessibility at Citi.
  <br/>
  <br/>
 </em>
 <em>
  View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 </em>
</div>


Senior Executive Assistant

City of Palmdale, CA

<div><div><div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2></div>
<p></p><div><div><b>The full salary range for this position is as follows: Administrative Assistant - $30.94 to $39.49 / Senior - $34.12 to $43.53. Expected hiring range is as follows: Administrative Assistant $30.94-$34.12/ Senior - $34.12 to $37.61.</b></div><div></div><div><br>
Performs a wide variety of responsible confidential para-professional and technical level administrative, secretarial, and/or program related duties in assistance to the Economic and Community Development Department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment.</div><div><b><br>
DISTINGUISHING CHARACTERISTICS:</b></div><div>
Administrative Assistant</div><div>
This entry level class of the series is distinguished from level II by routine and repetitive duties performed according to established procedures. Incumbents are closely supervised in their initial assignments. As they gain experience, incumbents will work more independently in routine work.</div><div></div><div><br>
Senior Administrative Assistant</div><div></div><div><br>
Positions at this level perform the most difficult duties; possess a specialized technical or functional expertise. Incumbents are assigned significant responsibilities above the advanced journey level, possess specialized knowledge, abilities, skills and experience, and exercise independent judgment and initiative in the performance of their duties.</div><div></div><div><br>
The senior-level position may be filled either through open internal recruitment as a promotional opportunity or through a full external recruitment process. Lower levels are not flexibly staffed into the senior-level position.</div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>EXAMPLES OF ESSENTIAL DUTIES</b></h2></div>
<p></p><div><div><i>Essential and other important responsibilities and functions may include, but are not limited to, the following:</i></div><div></div><div><br>
<ul><li>
Represent the City to all callers and visitors in a professional and effective manner.</li></ul></div><p></p><div><br>
<ul><li>
Respond to visitors' inquiries, both on the telephone and in person, and refer to the appropriate staff member for more specific information, as appropriate; take accurate messages; and exhibit familiarity with all functions of the City.</li></ul></div><div></div><div><br>
<ul><li>
Greet, assist, and direct visitors and staff members entering the department offices; notify the appropriate staff member when visitors have arrived; and direct visitors to the proper office.</li></ul></div><div></div><div><br>
<ul><li>
Assist in preparing procedures, operating manuals, written material, budgets, forms, charts and/or other documents for internal or external distribution.</li></ul></div><div></div><div><br>
<ul><li>
Act as an information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person.</li></ul></div><p></p><div><br>
<ul><li>
Type letters, reports, memoranda, and other documents relating to the department, which may include contracts, proposals, technical/legal documents, statistical and/or special forms, budgets, and charts.</li></ul></div><div></div><div><br>
<ul><li>
Post to logs; maintain/monitor records and files; follow up on due dates; and perform other monitoring functions to ensure timely completion of work.</li></ul></div><div></div><div><br>
<ul><li>
Receive callers and handle incoming phone calls, directing them to the appropriate person within the department.</li></ul></div><div></div><div><br>
<ul><li>
Act as interdepartmental liaison relating to administrative/project support functions for the office and for compliance with City regulations and practices relating to those functions.</li></ul><br>
<ul><li>
Both the Administrative Assistant and Senior Administrative Assistant are required to serve as a Deputized Clerk for Planning Commission Meetings.</li></ul></div><div></div><div><br>
Senior Administrative Assistant</div><div><ul><li>
Assist professional staff in performing and conducting studies, special projects and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents.</li></ul></div><div></div><div><br>
<ul><li>
Perform a variety of highly responsible and confidential clerical, secretarial and administrative duties for an assigned department. Maintain appointment schedules and calendars; arrange meetings and conferences; coordinate and make travel arrangements.</li></ul></div><div></div><div><br>
<ul><li>
Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.</li></ul></div><div></div><div><br>
<ul><li>
Interpret and explain City and department policies, rules and regulations in response to inquiries; and refer inquiries, as appropriate.</li></ul><ul><li><div><br>
Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance.</div></li></ul><ul><li><div><br>
Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information.</div></li></ul><ul><li><div><br>
Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits.</div></li></ul><ul><li><div><br>
Perform related duties, as assigned.</div></li></ul></div><div><b>
QUALIFICATIONS:</b></div><div></div><div><b><br>
Knowledge of:</b></div><ul><li>
English usage, spelling, grammar and punctuation including proofreading and principles of business letter writing.</li><li>
Standard office technology and software, including the use of word processing, database, spreadsheet, and internet information applications.</li><li>
The organization, procedures, and operating details of the assigned City department.</li><li>
Filing and recordkeeping systems.</li></ul><div>
Senior Administrative Assistant - In addition to duties above</div><ul><li>
Principles and practices of administration, including recordkeeping, and budget monitoring and control.</li><li>
Principles and practices of the technical area to which assigned including but not limited to, claims, legislation, budget, grants, personnel, contracts, and social services.</li><li>
Principles and practices of intermediate analytical research and project coordination.</li><li>
Pertinent local, state, and federal laws, codes, ordinances, and City functions, policies, rules, and regulations.</li><li>
Basic principles of supervision and training.</li><li>
Techniques and practices of effective interpersonal communication.</li></ul><div><b>
Ability to:</b></div><ul><li>
Understand the organization and operations of the City and of outside agencies in order to assume assigned responsibilities.</li><li>
Communicate clearly and concisely, both orally and in writing.</li><li>
Understand and follow a variety of instructions in both oral and written form and with minimal supervision.</li><li>
Organize duties and determine priorities to meet assigned deadlines.</li><li>
Apply operating rules and procedures of the assigned department.</li><li>
Work cooperatively with other departments, outside agencies, and the public.</li><li>
Interpret and apply departmental/project policies, procedures, and rules.</li><li>
Establish and maintain financial records and make simple mathematical computations.</li><li>
Compile and maintain complex and extensive records and files.</li><li>
Type accurately at net 40 words per minute.</li><li>
Operate a variety of office machines and equipment.</li><li>
Establish and maintain effective working relationships with those contacted in the course of work.</li><li>
Create and maintain basic spreadsheets and records.</li></ul><div>
Senior Administrative Assistant</div><ul><li>
Review work documents, reports and special projects; identify and interpret technical and numerical information; and explain systems and procedures to staff and others.</li><li>
Perform responsible para-professional and technical level secretarial and administrative and/or program related duties in assistance to a City department.</li><li>
Perform independent research in carrying out technical administrative duties.</li><li>
Research, collect, compile, analyze, and present a variety of data in an understandable and meaningful way.</li><li>
Develop and implement various data collection and reporting systems.</li><li>
Review budget submissions and revisions for mathematical and accounting accuracy.</li><li>
Manage and account for large amounts of cash and implement sound cash collection and handling measures.</li><li>
Solve complex problems.</li><li>
Understand, interpret, and explain policies, procedures, and regulations.</li><li>
Obtain information through interviews and deal firmly and courteously with the public.</li><li>
Effectively handle multiple assignments.</li><li>
Analyze situations quickly and objectively and determine proper course of action.</li><li>
Train and provide oversight to clerical staff, as assigned.</li><li>
Operate a personal computer with proficiency and familiarity, including proficiency with word processing, spreadsheet, and database programs.</li><li>
Type at a speed necessary for successful job performance.</li><li>
Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignment.</li><li>
Communicate clearly and concisely, both orally and in writing.</li><li>
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.</li></ul><div><ul><li>
Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance.</li></ul></div><div></div><div><br>
<ul><li>
Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information.</li></ul></div><br>
<div></div><ul><li>
Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits.</li><li>
Perform related duties, as assigned.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>EXPERIENCE &amp; TRAINING / LICENSE AND/OR CERTIFICATE</b></h2></div>
<p></p><div><div><i>Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:</i></div><div></div><div><br>
Experience:</div><div></div><div><br>
Administrative Assistant</div><div>
Three years of increasingly responsible clerical work.</div><div></div><div><br>
Senior Administrative Assistant</div><div>
Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable.</div><div></div><div><br>
Education:</div><div></div><div><br>
Administrative Assistant</div><div>
The completion of the twelfth grade; supplemented education/training in business, office management, or related field is highly desirable.</div><div></div><div><br>
Senior Administrative Assistant</div><div>
An Associate&rsquo;s degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree.</div><div></div><div><b><br>
Licenses/Certifications/Other Requirements:</b></div><div>
Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative transportation methods to perform the essential duties of the position.</div><div><b><br>
WORKING CONDITIONS:</b></div><b><br>
This position </b><b>will require occasional overtime to attend Planning Commission meetings once a month. Weekend work and travel is rare.</b><div></div><div><b><br>
Physical Demands:</b></div><div></div><div><b><br>
Mobility</b>: frequent use of keyboard; frequent walking, stooping, kneeling, crouching, reaching, pushing, and sitting; occasional climbing, bending, standing, and squatting.</div><div></div><div><b><br>
Lifting</b>: frequently up to 10 pounds; occasionally up to 40 pounds.</div><div></div><div><b><br>
Vision</b>: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.</div><div></div><div><b><br>
Dexterity</b>: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.</div><div></div><div><b><br>
Hearing/Talking</b>: frequent hearing and talking, in person and on the phone.</div><div></div><div><b><br>
Emotional/Psychological</b>: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.</div><div></div><div><b><br>
Environmental</b>: frequent exposure to noise.</div></div></div></div><p></p>
<br><div></div><div><div><div><p>The City of Palmdale is noted for its highly skilled workforce, with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family-oriented and culturally enhancing venues, such as the Palmdale Playhouse, DryTown Water Park and Palmdale Amphitheater, make Palmdale &quot;a place to call home.&quot;</p><p>Palmdale is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (SR-14). It encompasses 106.6 square miles and has a population of approximately 165,450. The City is served by several school districts and has a growing retail and commercial base. For more information, visit www.CityOfPalmdaleCA.gov.</p><p>BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday &ndash; Thursday. CLOSED on Friday.</p><p>UNION: The Teamsters Local 911 represents certain positions in the City's Public Works Maintenance division.</p><p>EMPLOYMENT INFORMATION</p><p>APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.</p><p>RESIDENCE within the City is not required.</p><p>AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.</p><p>The benefits listed here apply to full-time and benefited part-time positions, not to unbenefited part-time employees unless described.</p><p>A PROBATION PERIOD of six months minimum applies to initial employment with the City.</p><p>VACATION, HOLIDAYS AND LEAVE: The City provides 15 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. </p><p>SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year.</p><p>RETIREMENT: The City is a member of the California Public Employees' Retirement System (CalPERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 7.75% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.</p><p>All other part-time employees are covered under the Public Agency Retirement Services (PARS).</p><p>WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes &amp; other programs. </p><p>DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.</p><p>CREDIT UNION: F&amp;A Federal Credit Union &amp; Logix Federal Credit Union (formerly Lockheed) are available options. </p><p>INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.</p><p>DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis.</p><p>OVERTIME COMPENSATION: Overtime is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular 40-hour work week.</p><p>PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, and vacation on a prorated basis.</p><p>MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business.</p><p>SOCIAL SECURITY: The City does not participate in Social Security and does not deduct Social Security payments from any employee's salary. The City deducts 1.45% of salary for Medicare and makes a 1.45% matching contribution.</p><ul><li>Benefits can change at any time.</li></ul></div></div></div>

Nike

<div>
 <strong>
  Who You&rsquo;ll Work With
  <br/>
  <br/>
 </strong>
 In this role, you will report to the Senior Director, Product Management, India Technology Center (ITC). As our Senior Administrative Assistant, you will support the Senior Director in Bengaluru and collaborate closely with the Consumer Product &amp; Innovation technology team operating at the center of a fast-paced, inclusive, and purpose-driven environment.
 <br/>
 <br/>
 You will partner with cross-functional groups including Human Resources, Communications, Social &amp; Community Impact, and Workplace Design and Connectivity. Known for its culture of agility, innovation, and operational excellence, the team drives transformation and elevates the employee experience&mdash;both within NIKE and across the wider industry. Your role will be instrumental in managing day-to-day operations, supporting strategic initiatives, and fostering strong connections across teams.
 <br/>
 <br/>
 <strong>
  Who We Are Looking For
  <br/>
  <br/>
 </strong>
 Nike&rsquo;s India Technology Center is seeking a Senior Administrative Assistant based in Bengaluru, with a strong track record of thriving in fast-paced, results-driven environments. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with confidence and discretion. They are proactive, inclusive, and capable of building strong relationships across diverse teams and leadership levels. This role requires a high level of professionalism, adaptability, can take initiative, follow-through on requests until completion, a keen attention to detail, an understanding of Bengaluru and the surrounding area. The successful candidate will be a trusted partner to senior leaders and a key contributor to the operational rhythm of the Nike ITC Site.
 <br/>
 <br/>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Open to work in Bengaluru, India
  </li>
  <li>
   Graduation (Bachelor&rsquo;s degree or equivalent) required
  </li>
  <li>
   5&ndash;8 years of administrative work experience in a corporate or fast-paced environment
  </li>
  <li>
   Strong communication skills and ability to collaborate with senior-level executives and cross-functional teams
  </li>
  <li>
   Proficiency in Powerpoint, Excel, and Outlook calendars
  </li>
  <li>
   Ability to manage confidential information with discretion and integrity
  </li>
  <li>
   Experience with budget tracking and financial processes is strongly preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Work On
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You&rsquo;ll be embedded in the Consumer Product &amp; Innovation Team, working cross-functionally with Human Resources, Communications, Social &amp; Community Impact, and Workplace Design &amp; Connectivity to drive seamless coordination and engagement.
  </li>
  <li>
   Perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings, designing events, producing, editing and reformatting documents and correspondence.
  </li>
  <li>
   The go-to person for onboarding new teammates and leaders, ensuring they feel welcomed and equipped from day one.
  </li>
  <li>
   Preparing expense reports, purchase orders, maintaining office equipment, supplies and environment, while supporting budget/financial objectives set by manager and coordinating equipment or department moves.
  </li>
  <li>
   You&rsquo;ll create polished PowerPoint or Keynote presentations and Excel reports&mdash;often under tight deadlines&mdash;drawing from multiple sources to deliver high-impact content.
  </li>
  <li>
   Provide support to a large diverse team of people with a variety of management styles; to a fast-paced, multi-functional environment where relationship-building, adaptability, and discretion are key to success
  </li>
 </ul>
</div>


Administrative Assistant

Howden

<div>
 <p>
  The Personal Assistant (PA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, calls, and travel.
  </li>
  <li>
   Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
  </li>
  <li>
   Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
  </li>
  <li>
   Handle confidential information with discretion and maintain the highest level of professionalism.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Strategic &amp; Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Stakeholder Management
  </strong>
 </p>
 <ul>
  <li>
   Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
  </li>
  <li>
   Support the CEO in managing stakeholder relationships across different countries in the region.
  </li>
  <li>
   Coordinate and prepare for regional leadership conferences, townhalls, and client events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office &amp; Team Coordination
  </strong>
 </p>
 <ul>
  <li>
   Oversee administrative support within the CEO&rsquo;s office to ensure smooth operations.
  </li>
  <li>
   Manage expense reports, approvals, and budgets related to the CEO&rsquo;s office.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Special Projects
  </strong>
 </p>
 <ul>
  <li>
   Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5 years&rsquo; experience in an executive assistant or senior administrative role, ideally within the insurance sector
  </li>
  <li>
   Experience supporting C-suite or senior executives in a fast-paced, international environment.
  </li>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What do we offer in return?
  </strong>
 </p>
 <p>
  A career that you define, supported by a strong commitment to technical and soft skills training.
 </p>
 <p>
  We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.
 </p>
 <p>
  We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our culture: People First
  </strong>
 </p>
 <p>
  Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.
 </p>
 <p>
  The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Diversity &amp; Inclusion
  </strong>
 </p>
 <p>
  At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.
 </p>
 <p>
 </p>
</div>


Personal Assistant

Robert Half

<div>
 <p>
  We are looking for a Senior Executive Assistant to join our team in Bellevue, Washington. This Contract-to-permanent position offers an exciting opportunity to support a C-suite executive in a dynamic and fast-paced startup environment. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication within the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Manage complex calendars, scheduling and prioritizing meetings to optimize executive time.
 </p>
 <p>
  &bull; Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.
 </p>
 <p>
  &bull; Organize and prepare materials for executive meetings, ensuring all necessary information is readily available.
 </p>
 <p>
  &bull; Provide administrative support by handling correspondence, drafting documents, and managing records.
 </p>
 <p>
  &bull; Collaborate with team members to plan and execute corporate events and special projects.
 </p>
 <p>
  &bull; Act as a liaison between executives and internal teams to facilitate communication and workflow.
 </p>
 <p>
  &bull; Monitor and manage deadlines for executive projects, ensuring timely completion.
 </p>
 <p>
  &bull; Maintain confidentiality while handling sensitive information and materials.
 </p>
 <p>
  &bull; Adapt to the needs of a fast-paced tech startup environment, proactively identifying areas for improvement.
  <br/>
 </p>
 &bull; Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
 <br/>
 &bull; Exceptional organizational and time-management skills with the ability to multitask effectively.
 <br/>
 &bull; Strong proficiency in calendar management and travel coordination.
 <br/>
 &bull; Excellent communication skills, both written and verbal, with attention to detail.
 <br/>
 &bull; Ability to work independently and collaboratively in a fast-paced startup environment.
 <br/>
 &bull; Experience in project management and event planning is highly desirable.
 <br/>
 &bull; Proficiency with office software and tools, including Office Suite and scheduling platforms.
 <br/>
 &bull; High level of discretion and professionalism when handling sensitive information.
 <br/>
 TalentMatch
 <sup>
  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 </p>
</div>


Sr. Executive Assistant

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