senior administrative assistant

Molson Coors Beverage Company

<div>Requisition ID: 37748 
Crafted Highlights:
In the role of Senior Administrative Assistant &ndash; Human Resources, you will be responsible for providing senior general, HR-related administrative support to the RMMC Plant, located in Golden, CO. Specifically, some of the key responsibilities will include compilation and production of complex information for inclusion in reports or presentations and the creation of charts, graphs or tables. This position will also receive and respond to routine and high-level correspondence.
This position reports to the Sr. HR Business Partner Manager and works closely with a variety of operational business units. 
What You&rsquo;ll Be Brewing:<ul><li>
Responsibility for complex office activities</li><li>
Responsible for high-level correspondence through verbal, e-mail, telephone, and mail correspondence</li><li>
Compile and analyze complex information</li><li>
Produce charts, tables and presentation materials</li><li>
Aid in the preparation and filing of key records, statistics and reports</li><li>
Administer programs, projects or other processes specific to operating unit served</li><li>
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.</li><li>
Resolves problems by coordinating preparation of reports, analyzing data, and identifying solutions.</li><li>
Creates and revises procedures and updates systems by analyzing operating practices, recordkeeping, forms control, budgetary oversight and personnel change.</li><li>
Sharing of best practices with other administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.</li><li>
Work with internal partners to ensure accurate Leave Of Absence (LOA) and return to work processing.</li></ul> 
Key Ingredients:
<ul><li>Possess a High School Diploma and 5+ years of experience as an administrative assistant, or a Bachelor&rsquo;s Degree in lieu of experience</li><li>
You have the ability to exercise independent judgement and employ basic reasoning skills</li><li>
Capability to analyze complex information requests and determining complex trends</li><li>
Advanced proficiency in MS Office Suite</li><li>
Ability to create and modify SharePoint Sites</li><li>
Ability to maintain confidentiality and work with sensitive data</li><li>
Kronos timekeeping system experience is preferred</li></ul> 
Beverage Bonuses:<ul><li>
Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, retirement plan options with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources</li><li>
On site Pub, access to cool brand clothing and swag, top events and, of course... free beer and beverages!</li><li>
We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities</li><li>
We care about our communities, and play our part to make a difference &ndash; from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are</li><li>
Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization</li><li>
Ability to grow and develop your career centered around our First Choice Learning opportunities</li><li>
Work within a fast-paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences</li></ul> 
Job Posting Grade: 7 
Molson Coors is an equal opportunity employer. We invite applications from candidates of all backgrounds, race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail jobs@molsoncoors.com. 
Pay and Benefits: 
 
At Molson Coors, we&rsquo;re committed to paying people fairly and equitably for the work they do. 
Job Posting Total Rewards Offerings: $65,100.00 - $85,400.00 (posting salary range) + 5% target short term incentive + $23,000 on average spent on benefits per employee, including but not limited to health, dental, vision, retirement with above market employer match, wellness incentives and EAP + paid time off (including holidays, vacation days and sick days). 
The posting range provided above for salary is what we, in good faith, believe we would pay for this role at the time of this posting. We ultimately pay based on a number of non-discriminatory factors that inform pay decisions including but not limited to the required work location, previous work experience, skill set and internal equity.</div>

Senior Administrative Assistant - Human Resources

Chubb Insurance

<div>Chubb is seeking a Senior Administrative Assistant for the Head of North America Marketing &amp; Communications and the broader NA Marketing &amp; Communications team.
The ideal candidate for this position will be polished, professional, and approachable. They will manage a wide range of administrative and executive support-related tasks for the Head of North America Marketing &amp; Communications, including, but not limited to, the administrative logistics of meetings, events and travel. They will be a critical point of contact for requests from various colleagues and internal/external stakeholders. This person will also offer support to the NA Marketing &amp; Communications team on an as-needed basis, particularly in regards to major internal and external events.
They will have prior experience supporting senior leaders, possess exceptional organizational skills, demonstrate a strong service orientation, and maintain a professional demeanor while contributing to a positive workplace culture. Success in this role will involve delivering consistent support to multiple stakeholders with customization as time and capacity allow.
They will report to the Head of North America Marketing &amp; Communications and will be based in Chubb&rsquo;s Philadelphia, PA office.
Responsibilities
General:
<ul><li>Proactively managing the schedule of the Head of North America Marketing &amp; Communications
<ul><li>Manage travel itineraries, including confirmations
</li></ul></li><li>Manage ad hoc requests such as document scanning, mailings, signatures, etc.
</li><li>Set up and manage meeting spaces for in-person events
<ul><li>Anticipate and troubleshoot technology issues related to meeting connections. Coordinate with IT for trial runs to ensure stable connections
</li></ul></li><li>Manage office supply inventory and order supplies
</li></ul>Expense Management:
<ul><li>Manage review process for all of the Head of North America Marketing &amp; Communication&rsquo;s expenses
<ul><li>Monthly reconciliation of statements for corporate credit card, allocating and tracking corporate and personal expenses, identifying unique transactions and fraudulent activity
</li></ul></li><li>Oversee the overall North America Marketing &amp; Communications budget
<ul><li>Track expenses
</li><li>Submit expense reports for the marketing team and review expense allocations
</li><li>Track, prepare, and submit vendor invoices for disbursement
</li><li>Facilitate new vendor onboarding within the accounting system
</li></ul></li></ul>Events:
<ul><li>Process event invoices in accordance with company policies and procedures
</li><li>Assist in Events Vice President and Assistant Vice President meeting planner card reconciliation
</li><li>Assist with other event-related financial reconciliation
</li><li>Managing the legal approval of event-related contracts
</li><li>Scheduling and organizing large event briefing calls, including creating Webex links and distributing invitations via Outlook
</li><li>Creating shipping labels for various departmental needs
</li><li>Updating and sending reminders for the North America Master Event Calendar to ensure timely communication and event coordination
</li><li>Manage giveaway and swag inventory and storage
</li><li>Managing miscellaneous event accounting tasks
</li><li>Provide hands-on assistance at events on an as-needed basis
</li></ul>Other:
<ul><li>Contribute to special projects as needed</li></ul></div>
 <div><ul><li>8-10 years of experience supporting executives
</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
<ul><li>Preferred: Adobe, Concur, Coupa BuyNow
</li></ul></li><li>Some travel required (25%)
</li><li>Demonstrated initiative and flexibility; forward-looking and able to anticipate next steps and exercise judgment; able to quickly pivot when needed
</li><li>Ability to work independently with a high degree of self-initiative and organization that can prioritize multiple functions and tasks under tight time constraints
</li><li>Must be able to identify and resolve problems in a timely manner; operates with a solution mindset
</li><li>Strong organizational and time management skills, along with excellent verbal and written communication skills
</li><li>Self-confident and comfortable interacting with all levels within the organization
</li><li>Ability to maintain privacy with sensitive and confidential information</li></ul></div>
 <div><div>Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. 
</div><div></div> 
<div>At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.</div></div>

Senior Administrative Assistant, NA Marketing & Communications

Unum

<div>Job Posting End Date: March 01
When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life&rsquo;s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
<ul><li>Award-winning culture
</li><li>Inclusion and diversity as a priority
</li><li>Performance Based Incentive Plans
</li><li>Competitive benefits package that includes: Health, Vision, Dental, Short &amp; Long-Term Disability
</li><li>Generous PTO (including paid time to volunteer!)
</li><li>Up to 9.5% 401(k) employer contribution
</li><li>Mental health support
</li><li>Career advancement opportunities
</li><li>Student loan repayment options
</li><li>Tuition reimbursement
</li><li>Flexible work environments
</li></ul><h3 class="jobSectionHeader">*All the benefits listed above are subject to the terms of their individual Plans .
</h3>And that&rsquo;s just the beginning&hellip;
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you&rsquo;re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
<h2 class="jobSectionHeader">General Summary:
</h2>Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff.
Principal Duties and Responsibilities :
<ul><li>Proactively manages their managers&rsquo; time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager&rsquo;s direct reports.
</li><li>Act as liaison/represent manager with the Board, customers and others.
</li><li>Manages internal and external communications from and through the manager&rsquo;s office.
</li><li>Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
</li><li>Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management.
</li><li>Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department.
</li></ul><ul><li>Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared.
</li></ul><ul><li>Serves as a resource for manager&rsquo;s direct reports to ensure resolution of issues and effective, efficient use of managers&rsquo; time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager&rsquo;s attention.
</li><li>Performs other duties as assigned.
</li></ul>Job Specifications
<ul><li>High school diploma or Associates/Bachelor&rsquo;s degree
</li></ul><ul><li>6+ years of administrative assistant experience
</li><li>Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills
</li><li>Excellent written/verbal communication skills and ability to clearly articulate information
</li><li>Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors
</li><li>Strong customer service skills that exhibit the highest ethical standards at all times
</li><li>Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
</li><li>High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
</li><li>Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
</li><li>Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
</li><li>Demonstrated project management abilities
</li></ul>Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$45,600.00-$86,200.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short &amp; long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Unum</div>

Senior Legal Administrative Assistant

Quick jobs

<div>Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the CEO in day-to-day executive, administrative, and coordination tasks. The ideal candidate will act as a trusted partner to the CEO, ensuring smooth communication, efficient scheduling, accurate documentation, and professional follow-up across all executive activities.
Key Responsibilities<ul>
<li>Provide full administrative and executive support to the CEO</li>
<li>Manage calendars, schedule meetings, and coordinate appointments</li>
<li>Prepare, draft, and review professional correspondence (letters, emails, reports)</li>
<li>Take accurate Minutes of Meetings (MoM) and ensure proper follow-up on action points</li>
<li>Prepare presentations, reports, and briefing documents for meetings</li>
<li>Coordinate internal and external meetings, including logistics and agendas</li>
<li>Handle confidential information with discretion and professionalism</li>
<li>Act as a point of contact between the CEO and internal/external stakeholders</li>
<li>Maintain organized records, files, and documentation</li>
<li>Support ad-hoc administrative and executive tasks as required</li></ul>
Required Skills &amp; Qualifications<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative role</li>
<li>Strong written and verbal communication skills in Arabic and English</li>
<li>Excellent organizational, time-management, and multitasking abilities</li>
<li>High attention to detail and accuracy in documentation</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Professional demeanor with strong interpersonal skills</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Based in Kuwait with availability to work on-site</li></ul></div>

Executive Assistant

Web Applications & Data Integration Company

Administrative Assistant (On-Site &ndash; Night Shift)Location: College Road, Township, Lahore Shift Timing: 9:00 PM &ndash; 6:00 AM (Night Shift)About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role requires strong communication skills, the ability to multitask, and experience managing administrative responsibilities in a professional office environment.The ideal candidate will be proactive, resourceful, and capable of managing schedules, documentation, and office coordination efficiently.Key Responsibilities<ul><li>Act as the central point of contact for office communication and inquiries</li><li>Provide administrative support to senior management, including email handling and document preparation</li><li>Prepare and distribute memos, letters, reports, spreadsheets, and other documents</li><li>Maintain and improve office systems, procedures, and workflow</li><li>Assist in preparing scheduled reports</li><li>Monitor office supplies and coordinate with vendors for procurement</li><li>Ensure proper maintenance and efficient use of office equipment</li><li>Coordinate internal and external resources to support smooth operations</li><li>Maintain confidentiality of sensitive information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (preferred)</li><li>Minimum 6 month to 1 years of experience as an Administrative Assistant</li><li>Experience in office management systems and procedures</li><li>Ability to manage budgets and track expenses</li><li>Strong organizational and process improvement skills</li><li>Proficiency in MS Office (especially Excel and PowerPoint)</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and problem-solving ability</li><li>Comfortable handling confidential information</li><li>Prior experience in a software house environment is a plus</li></ul>Job Type: Full-Time Work Setting: On-Site Only Industry Preference: Software House experience preferredJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to work the night shift (9:00 PM &ndash; 6:00 AM PKT)?</li><li>What is your current salary?</li><li>What are your salary expectations?</li><li>How many years experience you have as a admin Assistant?</li></ul>Work Location: In person

Junior Administration Assistant

bore and bore

Job Post &ndash; Senior Executive / Assistant Manager Job Type: Project BasedGender: MaleDate: 14/02/2026Position Overview:Job Title: Senior Executive / Assistant ManagerDepartment: Project Operation / AdministrationSub‑Department: Balochistan and TharManager: Faheem Akram (AGM)Supervisor: Khawar Ahmed KhanLocation: Balochistan and TharSalary: PKR 70000 to 100,0001. Job Summary: The role provides administrative &amp; operational support at remote site locations (Balochistan &amp; Thar Stations). You will coordinate site activities, handle record‑keeping &amp; reporting, liaise with the head office, ensure compliance with company policies &amp; procedures, and assist in audits &amp; inspections.2. Major Duties &amp; Responsibilities (10 listed tasks):1. Provide overall administrative leadership &amp; coordination for remote site operations to ensure smooth day‑to‑day functioning.2. Supervise &amp; coordinate technical teams &amp; site labor to execute tasks efficiently as per approved plans.3. Act as the primary coordination point between remote sites &amp; Head Office for administrative, operational &amp; reporting matters.4. Ensure compliance with company policies, site procedures &amp; applicable safety &amp; operational standards.5. Maintain &amp; control site‑related documentation, records, attendance &amp; basic reporting.6. Support audits, inspections &amp; management reviews by preparing records &amp; facilitating site‑level coordination.7. Manage site logistics including movement of staff, basic resources &amp; operational support requirements.8. Must have good experience in MS Excel (formulas like SUM, VLOOKUP, IF, COUNTIF, GRAPH, etc.).9. Monitor administrative discipline &amp; resolve routine site‑level administrative issues promptly.10. Assist management in planning &amp; improving site administrative processes &amp; provide guidance &amp; support to junior administrative staff.3. Education:Minimum Bachelor&rsquo;s degree (4‑year) in Administration, Operations or related field. Candidates with relevant practical experience in administrative/operational roles may also be considered.4. Skills:Strong administrative &amp; operational coordination skills, ability to manage site activities, technical teams &amp; labor. Good communication, documentation &amp; problem‑solving skills; must work independently in remote environments.5. Experience:Minimum 2 years of experience in supervising, coordinating or managing technical/mechanical teams &amp; labor workforce at site/field level.Job Type: Full-timePay: Rs70,000.00 - Rs100,000.00 per monthWork Location: Hybrid remote in Balochistan

Senior Executive / Assistant Manager

Deccan AI

<div>
 
 
 About Us
 
 
 
 Deccan AI is a model training and eval startup headquartered in the Bay Area. We are founded by IIT Bombay, IIM Ahmedabad and ex-Google alumni, and work with some of the top AI frontier labs in the world, e.g. Google Deepmind, Snowflake, and many more. We are backed by Prosus Ventures, and our India delivery office is in Hyderabad. Most of our roles are on-site i.e. Bay Area / Hyderabad.
 
 
 
 
 
 
 What it is like to work @ Deccan
 
 
 
 To be honest, our workplace is not for the faint-hearted. We work hard. We work fast (many of our clients require same day turnarounds for their complex data needs). We like those who take ownership, roll up their sleeves and
 
 do
 
 . We like those who thrive in ambiguity and who can operate without titles / hierarchies.But what you will find: tremendous learning, tremendous growth, and a very motivated set of colleagues who are also fun to be around.
 
 
 
 
 
 
 Role Overview
 
 
 
 We are looking for a highly organized and proactive Executive Assistant &ndash; Admin to support senior leadership in managing daily operations, administrative tasks, and coordination activities. The ideal candidate should be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Collaborate in managing calendars, coordinating meetings, handling communications, and preparing reports, presentations, and documentation.
 </li>
 <li>
 Assist in travel planning and expense management
 </li>
 </ul>
 
 
 2. Administrative Operations
 
 
 <ul>
 <li>
 Manage end-to-end administrative operations, including office coordination, stakeholder communication, documentation management, and task tracking.
 </li>
 </ul>
 
 
 3. Coordination &amp; Communication
 
 
 <ul>
 <li>
 Serve as a liaison between leadership and teams while supporting cross-functional initiatives and managing meetings, events, and team activities.
 </li>
 </ul>
 
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in Executive Assistant / Admin roles
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience working with founders or senior leadership
 </li>
 <li>
 Exposure to startup / fast-growing environments
 </li>
 </ul>
 
 
 
</div>

Executive Assistant - Admin

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