senior administrative assistant

Goldbelt Apex LLC

<div>
 
 Overview
 
 
 
 Please note that this position is contingent upon the successful award of a contract currently under bid.
 
 
 Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.
 
 
 
 Summary:
 
 
 
 The Senior Administrative Assistant will provide high-level administrative support for the Bio-Surveillance Activities under the Viral and Zoonotic Disease Research and Infection Control Programs. The position requires a dynamic professional with strong organizational, communication, and project coordination skills to support research, training, procurement, and reporting functions. The candidate will work closely with scientific and operational teams, both in Egypt and internationally, to ensure efficient and compliant program operations.
 
 
 The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.
 
 
 
 Responsibilities
 
 
 
 
 Essential Job Functions:
 
 
 
 <ul>
 <li>
 Provide executive-level administrative support to scientific and project management teams involved in laboratory surveillance and public health research.
 </li>
 <li>
 Assist in tracking and documenting laboratory surveillance activities including data entry, formatting scientific reports, and maintaining program documentation.
 </li>
 <li>
 Coordinate and manage logistics for training, meetings, procurement, and travel related to program operations.
 </li>
 <li>
 Support the execution and tracking of external quality assurance (EQA) efforts, follow-up site visits, and training coordination in Egypt and international partner locations.
 </li>
 <li>
 Maintain and update detailed records and reports for monthly and weekly program deliverables, and support timely submission to the Principal Investigator (PI).
 </li>
 <li>
 Manage supply chain documentation including procurement tracking, inventory management, and coordination with local and international vendors.
 </li>
 <li>
 Assist with document preparation including protocols, standard operating procedures (SOPs), grant documents, proposals, and correspondence.
 </li>
 <li>
 Support budget and grant planning coordination in collaboration with program management and PI.
 </li>
 <li>
 Interface with Egyptian government agencies, university collaborators, and military stakeholders to support mission success.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Necessary Skills and Knowledge:
 
 
 
 <ul>
 <li>
 Knowledge of office management systems, procedures, and project management.
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work and multi-task.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work both independently and on a team in an interdisciplinary environment.
 
 
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Administration or any related field.
 </li>
 <li>
 Experience working with federal agencies in Egypt.
 </li>
 <li>
 10 years&rsquo; prior work experience in Administration position related to public health activities.
 </li>
 <li>
 Fluency in Arabic and English required.
 </li>
 <li>
 Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.
 
 
 </li>
 </ul>
 
 Pay And Benefits
 
 
 
 At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
</div>

Senior Administrative Assistant

Johnson & Johnson

<div>At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration &amp; Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Spring House, Pennsylvania, United States of America
Job Description:
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine
At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.
We are searching for the best talent for Senior Administrative Assistant.
Key Responsibilities<ul><li>
Responsible for calendar management and coordinating complex schedules</li><li>
Coordinate domestic and international travel arrangements</li><li>
Coordinate conference room scheduling and catering for larger meetings as needed</li><li>
Submit and reconcile expense reports in Concur</li><li>
Manage confidential business documentation: emails, correspondence, files, contracts and other documents with the highest level of professionalism</li><li>
Facilitate signing of contracts and handle database entry and storage of fully executed contracts</li><li>
Sort and manage mail, including critical legal documents</li><li>
Serve as Records Coordinator for onsite legal documents to ensure proper retention and destruction of records per policy</li><li>
Assist in the preparation of high caliber presentation materials</li><li>
Field inquiries for non-disclosure agreement (&ldquo;NDA&rdquo;) requests, administer NDA intake forms, complete NDA templates and store signed NDAs</li><li>
Manage special projects and ad-hoc requests as needed</li><li>
Be the face of the team when hosting team meetings or visitors while they are onsite</li><li>
Stay informed of company policies, procedures, and guidelines relevant to the functioning of the Global Legal Organization and provide guidance of such to applicable staff</li><li>
Remain current with company software tools and assist team with obtaining IT support as necessary</li><li>
Manage logistics of new hire requisitioning for office assignment, technology and other supplies and coordinate with facilities management on an as-needed basis as it relates to the legal office space</li><li>
Order and manage office supplies for local legal team</li><li>
Provide backup for other Administrative Assistants as needed</li></ul>
Qualifications
Required<ul><li>
A High School diploma or equivalent</li><li>
A minimum of 4-6 years of administrative experience</li><li>
Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams</li><li>
Global calendaring experience in a complex matrix environment, understanding time zone impacts to meetings and travel schedules</li><li>
Strong verbal, written communication, interpersonal skills, and attention to detail</li><li>
Excellent analytical, problem-solving, organizational and prioritization skills</li><li>
Self-motivated and must possess the ability to work independently with minimal supervision</li><li>
Flexibility to adjust to changing business environments to ensure an organized experience with internal and external teams</li><li>
Proven ability to build and support strong, positive relationships with internal and external business partners</li><li>
Display business and emotional intelligence</li><li>
Demonstrate accountability for role responsibilities and actions</li><li>
Maintain the highest standards of integrity</li></ul>
Preferred<ul><li>
A bachelor&rsquo;s degree</li><li>
Project Management experience</li><li>
Proficiency in J&amp;J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, IRIS, and Zoom</li><li>
User experience or training in: MS Project, MS Forms, MS Visio, Excel Pivot Tables, OneNote, SharePoint
</li></ul>Johnson &amp; Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants&rsquo; needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource
#LI-Hybrid</div>

San Bernardino Community College District

<div></div><div>Salary: $47.01 - $61.67 Hourly 
Location: District Office 550 E. Hospitality Lane Suite 200 San Bernardino, CA 
Job Type:
 
Department: Professional Development Center 
Job Number: 2426-00074 
Closing: 10/16/2025 11:59 PM Pacific 
 
Job Description 
 
 
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
 
 
SUMMARY DESCRIPTION
 
 
Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area.
 
 
REPRESENTATIVE DUTIES
 
 
The following duties are typical for this classification.
 
<ul><li>Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature.
</li><li>Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area.
</li><li>Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
</li><li>Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services.
</li><li>Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate.
</li><li>Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests.
</li><li>Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures.
</li><li>Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
</li><li>Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate.
</li><li>Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary.
</li><li>Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions.
</li><li>Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures.
</li><li>Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate.
</li><li>Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate.
</li><li>Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval.
</li><li>Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials.
</li><li>Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet.
</li><li>Receives and distributes mail and identifies and refers matters to the executive in order of priority.
</li><li>Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system.
</li>Performs related duties as required. 
<li>
</li></ul> 
 
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
 
 
Knowledge of: 
<ul><li>
District organization, operations, policies, and objectives.</li><li>
Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office.
</li><li>Work organization and office management principles and practices.
</li><li>Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code.
</li><li>Instructional process and college environment.
</li><li>Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
</li><li>Processes, procedures, and practices of budget preparation and administration.
</li><li>Principles, practices, and procedures of business letter writing.
</li><li>Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation.
</li><li>Principles and procedures used in complex, inter-related record keeping.
</li><li>Principles and practices used to establish and maintain files and information retrieval systems.
</li><li>Interpersonal skills using tact, patience, and courtesy.
</li><li>Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
</li><li>English usage, grammar, spelling, punctuation, and vocabulary.
</li>Oral and written communication skills. 
<li>
</li></ul> 
 
Ability to:
 
<ul><li>Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail.
</li><li>Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative.
</li><li>Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities.
</li><li>Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist.
</li><li>Effectively handle and resolve difficult and sensitive situations.
</li><li>Manage multiple priorities and tasks to meet changing schedules and deadlines.
</li><li>Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
</li><li>Prepare a variety of clear and concise administrative and financial reports.
</li><li>Independently compose and prepare correspondence and memoranda.
</li><li>Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
</li><li>Adapt to changing technologies and learn functionality of new equipment and systems.
</li><li>Type at a rate of speed necessary for successful job performance.
</li><li>Take and transcribe dictation at a rate of speed necessary for successful job performance.
</li><li>Use sound judgment in recognizing scope of authority.
</li><li>Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
</li><li>Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
</li><li>Use correct English usage, grammar, spelling, punctuation, and vocabulary.
</li><li>Make arithmetic calculations quickly and accurately.
</li><li>Understand and follow oral and written directions.
</li><li>Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
</li><li>Work independently with very little or no direction.
</li><li>Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities.
</li><li>Communicate clearly and concisely, both orally and in writing.
</li><li>Establish and maintain effective working relationships with those contacted in the course of work.</li></ul> 

Qualifications 
 
 
Education/Training:
 
<ul><li>A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field.
</li><li>An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree.</li></ul> 

Required Experience:
 
<ul><li>Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment.</li></ul> 

Desired Experience:
 
<ul><li>Two (2 years experience directly supporting an executive leader, preferably in higher education.</li><li>
Demonstrated ability to effectively manage multiple priorities and tasks in a dynamic, fast-paced environment.</li><li>
Excellent interpersonal and customer service skills, including the ability to communicate clearly, professionally, and respectfully with a diverse student, faculty, and staff population.</li><li>
Strong attention to detail and commitment to accuracy in work, documentation, and record-keeping.</li><li>
Proactive, solution-oriented approach to identifying challenges and implementing practical, efficient resolutions.</li><li>
Proficiency with technology and software applications, with the capacity to learn new systems and tools quickly.</li></ul> 

Physical Demands and Working Environment 
 
 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
 
 
Environment:
 
 
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
 
 
Physical:
 
 
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
 
 
Vision:
 
 
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
 
 
Hearing:
 
 
Hear in the normal audio range with or without correction 
 
Employment Requirements 
 
 
The person selected for hire will be required to complete the following pre-employment requirements: 
<ul><li>
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.</li><li>
Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)</li><li>
Tuberculosis (TB) risk assessment</li><li>
Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).</li></ul> 
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. 
 
Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): 
 
FORECASTED RECRUITMENT TIMELINE 
 
Internal HR Screening: 
 
10/27/25-10/31/25 
 
CSEA Testing: 
 
11/3/25-11/7/25 
 
1st Level Interviews: 
 
11/17/25-11/21/25 
 
2nd Level Interviews: 
 
12/1/25-12/5/25 
 
Board Date: 
 
1/8/26 
 
Projected Hire Date: 
 
1/12/26 
 
To apply, visit: https://www.schooljobs.com/careers/sbccd/jobs/5081911/senior-executive-administrative-assistant 
 
The San Bernardino Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. 
 
jeid-cccf46afb4da8e4f856bf4aec4611848</div>

Senior Executive Administrative Assistant

TXM Solutions

<div>
 
 
 Position Overview
 
 
 
 The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO&rsquo;s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
 </li>
 <li>
 Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming calls, emails, and correspondence.
 </li>
 <li>
 Draft, review, and edit official communications and documents as required.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination
 
 
 <ul>
 <li>
 Assist with planning and execution of key corporate initiatives and strategic projects.
 </li>
 <li>
 Track deliverables, follow up on decisions, and ensure timely completion of tasks.
 </li>
 <li>
 Conduct research and compile data for the CEO&rsquo;s use.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee the day-to-day operations related to the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and external consultants to support business priorities.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Travel Management
 
 
 <ul>
 <li>
 Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
 </li>
 <li>
 Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 3&ndash;5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and modern productivity tools.
 </li>
 <li>
 Strong organisational, multitasking, and time-management skills.
 </li>
 <li>
 High degree of discretion and confidentiality in handling sensitive matters.
 </li>
 <li>
 Professional demeanour with the ability to thrive in a fast-paced environment and work independently
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

ROTA Intl

We are seeking a highly organized and proactive Executive Assistant to support one of our clients' Group Chief Executive Officer (GCEO). The ideal candidate will be a professional and discreet individual who thrives in a fast-paced, high-level corporate environment.Key Responsibilities:<ul><li>Manage and prioritize the GCEO&rsquo;s calendar, meetings, and travel arrangements.</li><li>Handle correspondence, reports, and presentations with accuracy and confidentiality.</li><li>Coordinate high-level meetings and events, including Board and Executive Committee sessions.</li><li>Act as the primary contact for internal and external stakeholders, ensuring smooth communication.</li><li>Maintain organized filing systems and follow up on key projects and action items.</li></ul>Qualifications:<ul><li>Minimum of 5 years in an Executive Assistant or senior administrative role, supporting C-level executives.</li><li>Strong background in corporate or financial institutions is highly preferred.</li><li>Proven ability to handle sensitive information with discretion and professionalism.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); strong document drafting and presentation skills.</li><li>Exceptional organizational and time-management skills with the ability to multitask and meet tight deadlines.</li><li>Excellent communication skills in both verbal and written Arabic and English.</li><li>With a valid Qatar Driving License and own vehicle.</li></ul>Job Type: Full-time

Executive Assistant to GCEO

Confidential

<div>
 
 As the
 
 Jr. Administrative Assistant
 
 , you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist the Admin Team with daily office operations and general administrative duties
 </li>
 <li>
 Manage incoming calls, emails, and correspondence with professionalism and accuracy
 </li>
 <li>
 Maintain office supplies and coordinate with vendors for office-related purchases and services
 </li>
 <li>
 Greet and assist visitors, clients, and employees.
 </li>
 <li>
 Assist the Admin Team with arranging office events, meetings, and travel arrangements
 </li>
 <li>
 Support other team members with administrative tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience as an Administrative/Office Assistant or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Attention to detail and problem-solving abilities.
 </li>
 <li>
 Ability to work effectively in a team and independently.
 </li>
 </ul>
 
 
 
 
 
 All applications will be kept strictly confidential and used only for the purpose of recruitment.
 
 
 
 
</div>

Jr. Administrative Assistant

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10000 senior administrative assistant jobs NEAR_ME

Senior Administrative Assistant

Senior Administrative Assistant

Senior Executive Administrative Assistant

Executive Assistant to Chief Executive Officer

Executive Assistant

Executive Assistant to GCEO

Jr. Administrative Assistant