senior administrative assistant

Commonwealth of Massachusetts

<div></div><div><div><p><b>********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>*****</b><b>***************</b></p><div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><div><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</div><div></div><div><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</div><div></div><div><b><br>
AGENCY OVERVIEW</b></div><div></div><div><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</div><div></div><div><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</div><div></div><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div><div></div><div><b><br>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;</li><li>
Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;</li><li>
Drafting and maintaining standard correspondence documents;</li><li>
Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><div>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;</li><li>
Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;</li><li>
Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><p></p><div><b><br>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div><p></p><div><br>
EEO Statement</div><div>
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div><p></p><p><b><br>
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>**************</b><b>******</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrative Assistant- CJC</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston - 75 Federal Street</div><div><b>
Job</b><b>:</b> Legal Services</div><div><b>
Agency</b><b>:</b> Committee for Pub Counsel Srvc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 1, 2026, 12:04:52 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 59,893.00 - 87,956.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Sandra DeBow-Huang - 6174826212</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Senior Administrative Assistant - ACRSU

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</p><p></p><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div>
Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,
</li><li>Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;
</li><li>Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;
</li><li>Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;
</li><li>Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><div><b>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;
</li><li>Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;
</li><li>Drafting and maintaining standard correspondence documents;
</li><li>Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><p>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

BrickRed Systems

<div>
 <p>
  We are seeking a
  <strong>
   Senior Administrative Assistant
  </strong>
  to support senior leadership within a fast-paced, global organization. This is a
  <strong>
   high-visibility role
  </strong>
  requiring a professional who thrives in dynamic environments and can seamlessly manage executive support, operations, and coordination across multiple stakeholders.
 </p>
 <p>
  The ideal candidate brings prior experience within the same global sportswear environment and can quickly adapt to the pace, expectations, and complexity of the business.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Executive Support &amp; Calendar Management
  </strong>
 </p>
 <ul>
  <li>
   Manage
   <strong>
    complex, high-volume calendars
   </strong>
   across multiple senior leaders.
  </li>
  <li>
   Coordinate meetings across time zones, resolve conflicts, and prioritize shifting demands.
  </li>
  <li>
   Act as a
   <strong>
    trusted partner
   </strong>
   to leadership.
  </li>
 </ul>
 <p>
  <strong>
   Travel &amp; Event Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate
   <strong>
    domestic and international travel
   </strong>
   (flights, hotels, ground transportation).
  </li>
  <li>
   Plan and execute
   <strong>
    meetings, offsites, and team events
   </strong>
   (logistics, vendors, budgets, agendas).
  </li>
  <li>
   Manage last-minute changes and ensure smooth execution.
  </li>
 </ul>
 <p>
  <strong>
   Financial &amp; Administrative Support:
  </strong>
 </p>
 <ul>
  <li>
   Prepare and reconcile
   <strong>
    expense reports.
   </strong>
  </li>
  <li>
   Track budgets and manage
   <strong>
    purchase orders (POs).
   </strong>
  </li>
  <li>
   Partner with Finance on invoices and reporting.
  </li>
 </ul>
 <p>
  <strong>
   Communication &amp; Documentation:
  </strong>
 </p>
 <ul>
  <li>
   Create and format
   <strong>
    presentations, reports, and communications.
   </strong>
  </li>
  <li>
   Maintain org charts, distribution lists, and shared resources.
  </li>
  <li>
   Draft communications on behalf of leadership.
  </li>
 </ul>
 <p>
  <strong>
   Operational Support:
  </strong>
 </p>
 <ul>
  <li>
   Support team operations, workspace planning, and special projects.
  </li>
  <li>
   Coordinate across cross-functional teams and stakeholders.
  </li>
  <li>
   Provide backup support to other leaders as needed.
  </li>
 </ul>
 <p>
  <strong>
   Required Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    3+ years of administrative experience
   </strong>
   supporting senior leaders.
  </li>
  <li>
   <strong>
    Prior experience within a global sportswear organization (required).
   </strong>
  </li>
 </ul>
 <p>
  <strong>
   Advanced expertise in:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Microsoft Outlook (complex calendaring).
   </strong>
  </li>
  <li>
   <strong>
    PowerPoint, Excel, Word.
   </strong>
  </li>
  <li>
   <strong>
    MS Teams / Zoom.
   </strong>
  </li>
 </ul>
 <p>
  <strong>
   Proven experience in:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Executive-level support.
   </strong>
  </li>
  <li>
   <strong>
    Travel coordination (domestic &amp; international).
   </strong>
  </li>
  <li>
   <strong>
    Event planning and logistics.
   </strong>
  </li>
  <li>
   Strong ability to work in a
   <strong>
    fast-paced, high-ambiguity environment.
   </strong>
  </li>
  <li>
   Excellent
   <strong>
    communication, organization, and stakeholder management skills.
   </strong>
  </li>
  <li>
   Ability to handle
   <strong>
    confidential information with discretion.
   </strong>
  </li>
 </ul>
 <p>
  <strong>
   Preferred Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting
   <strong>
    HR or People teams.
   </strong>
  </li>
  <li>
   Exposure to
   <strong>
    budget tracking and financial processes.
   </strong>
  </li>
  <li>
   Familiarity with
   <strong>
    AI tools (e.g., ChatGPT, Copilot).
   </strong>
  </li>
  <li>
   Experience with
   <strong>
    Keynote.
   </strong>
  </li>
 </ul>
 <p>
  <strong>
   Work Environment:
  </strong>
 </p>
 <ul>
  <li>
   Onsite role based in
   <strong>
    Beaverton, OR
   </strong>
   (Remote Fridays).
  </li>
  <li>
   Supporting
   <strong>
    multiple senior leaders
   </strong>
   in a dynamic, collaborative environment.
  </li>
  <li>
   Requires flexibility, including occasional support outside standard business hours.
  </li>
 </ul>
 <p>
  <strong>
   Additional Information:
  </strong>
 </p>
 <ul>
  <li>
   This is a
   <strong>
    contract role with strong potential for extension.
   </strong>
  </li>
  <li>
   <strong>
    Immediate availability preferred.
   </strong>
  </li>
  <li>
   Only candidates with
   <strong>
    relevant prior industry experience
   </strong>
   will be considered.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About BrickRed Systems:
  </strong>
 </p>
 <p>
  BrickRed Systems is a global leader in next-generation technology, consulting, and business process service companies. We enable clients to navigate their digital transformation.
 </p>
 <p>
  BrickRed Systems delivers a range of consulting services to our clients across multiple industries around the world. Our practices employ highly skilled and experienced individuals with a client-centric passion for innovation and delivery excellence. With ISO 27001 and ISO 9001 certification and over a decade of experience in managing the systems and workings of global enterprises, we harness the power of cognitive computing hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world and make them successful. Our always-on learning agenda drives their continuous improvement through building and transferring digital skills, expertise, and ideas from our innovation ecosystem.
 </p>
</div>


Senior Administrative Assistant – Footwears

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Description - External<br>
What does a Senior Administrative Assistant do?
<br>
<br>
The Senior Administrative Assistant Senior provides all required administrative support for the General Cardioligy within Cardiovascular Medicine. The position supports a broad range of clinical, operational, programmatic and network development for general cardiology working with a multitude of individuals in the clinical, research, and educational arenas. The Sr. AA will require a high degree of organization and the ability to prioritize assignments, project management skills, and the ability to prioritize assignments. The Sr. AA will utilize a high level of judgment and discretion in dealing with confidential and sensitive matters.<br>
<br>
<br>
Schedule: Hybrid<br>
<br>
The individual can expect to work onsite for probationary period before moving to a hybrid work schedule (2-3 days in office).<br>
<br>
<br>
Benefits:<br>
<br>
<ul><li>Full benefits: Medical, Dental, Vision, 403b retirement and match, Pension, STD, LTD</li></ul><br>
<ul><li>PTO &ndash; 29 days per year</li></ul><br>
<ul><li>Weekly pay</li></ul><br>
<ul><li>Discounted MBTA pass</li></ul><br>
<ul><li>Education Reimbursement</li></ul><br>
<br>
<br>
What does a day look like in this role?<br>
<br>
Schedules all conferences, meetings and appointments and coordinates national and international travel. Responsible for preparing meeting agendas and distributing to meeting participants.<br>
Maintains an up-to-date schedule of clinical commitments assigned to the EP Faculty.<br>
Maintains the clinical and academic calendar. Prior to meetings, alerts the clinicians of unresolved problems, appointment conflicts, or any potential controversial issues.<br>
Control and adjust schedules according to physician requests and service needs.<br>
Assist physicians with all administrative aspects of clinical work, such as routing reports, drafting letters, and arranging calls with patients or referring physicians.<br>
Act as the liaison to referring physicians, research personnel, vendor representatives, and clinical staff.<br>
Updates Epic and faxes prescription refill requests; obtains prior authorizations from insurance companies as needed.<br>
Updates and maintains Curricula Vitae (CVs) in a real time manner. Assists in promotion and administrative tasks involved in professional development of physicians supports.<br>
Coordinates educational events, talks, and any educational outreach activities.<br>
Draft and edit internal and external communications and any marketing material related to clinic operations.<br>
Manages the large clinical portfolio of the physician and non-physician providers working in the outpatient and inpatient settings.<br>
Develops and maintains physician and patient educational materials including access to recorded lectures and asynchronous virtual visits.<br>
Assembles data for support of new clinical initiatives and assists in drafting these project proposals.<br>
Coordinates patient appointments and oversees the clinic patient schedule. Works with clinic staff to schedule consults and ensure appropriate testing has been completed. Works with call center and patient coordinators to ensure appropriate scheduling of patients including the collection of pertinent medical records for patient appointments.<br>
Types and proofs final drafts of all correspondence, scientific manuscripts, and grants. Assists with journal-specific formatting including citation formatting using EndNote or other reference management software.<br>
Enters pertinent patient information into Epic, monitors report progress and routes to the appropriate physicians and departments.<br>
Monitors assigned clinical reports and ensures physician adherence to timely signing of monitors, procedure reports, clinic notes, and Epic in Basket requests.<br>
Manage academic portfolio of Faculty members including grant applications, abstract or manuscript uploading and revisions, and the filing of progress reports.<br>
Manage grants and other funding sources to ensure timely and accurate reimbursement for professional, educational, and research expenses.<br>
Receive incoming calls or visitors and directs them to the appropriate individuals and locations; maintains scheduling and referral information for patients and office physicians; interacts with faculty, fellows, laboratory staff, administrative staff, patients and the general public during regular operating hours. Receives and screens office visits from other physicians, salespersons, BWH personnel and the public.<br>
<ul><li>Work closely with clinical staff to arrange appointments for out of state patients. Obtains lab results and other pertinent patient medical data from a variety of sources outside. Contacts patients, referring physicians, VNAs, pharmacies, etc., to transmit information provided by the EP team. Provides ready access to Division files on EP patients as necessary in response to calls from patients and referring physicians, with the ability to recognize and appropriately triage medical emergencies. etc.</li></ul>
Responsible for sending out reminders and ensuring enrollment with payments to maintain active certification and licensure required for hospital privileges and patient care. For example, assigned HealthStream modules, state and federal licenses, hospital privilege applications, advanced cardiac life support (ACLS) certification, conscious sedation privileges, and board certifications.<br>
Work on projects; coordinate work; take initiative using all available resources; follow through on issues when needed; apply knowledge as appropriate with little direction from Supervisor.<br>
Fill in for fellow employees when asked to do so or when the need arises. Daily lunch coverage.<br>
Performs other administrative duties as assigned by the physicians or Division Leadership.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p></p><div><b>
Qualifications - External</b></div><div><p><b>
What we need from you:</b></p><ul><li> High school diploma or GED required; post-high school education preferred.</li><li> Experience working in a health care office setting or secretarial experience preferred.</li><li> Outstanding computer and technical skills.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
45 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Administrative Assistant, Cardiovascular

Yale University

<div><p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p><p></p><p><b>
Overview</b></p><p></p><p>
This position reports to the Integrated Neuroscience and Physiology Business Office and requires the ability to exercise judgement and initiative, to demonstrate strong attention to detail while multitasking in a fast-paced research environment. This position is located in 100 College Street in support of an assigned group of faculty.</p><p><br>
</p><p>This position will be focused on several tasks for their assigned faculty including:</p><ul><li><p>
General administrative support (including mail distribution, order of supplies, answering phones and triaging requests for information).</p></li><li><p>
Pre-award grant support (preparing grant / contract applications, composing, and editing documents (e.g., biosketches, CV&rsquo;s, other support documentation) reviewing and regulatory guidelines and ensuring all application guidelines and deadlines are met).</p></li><li><p>
Classroom, meeting and seminar management (communication of invited speakers, setting up venue and ensuring delivery of catering, if applicable).</p></li><li><p>
Travel arrangements (organizing the specifics of itineraries, travel arrangements, and/or accommodations; provide extensive meeting coordination, follow-up, tracking, and managing agendas, reimbursements).</p></li><li><p>
This position is Hybrid with 3 in person/onsite days scheduled per week.</p></li></ul><p><br>
The Senior Administrative Assistant provides essential administrative support across various departments and disciplines, ensuring smooth operations and efficient workflow. Responsibilities include maintaining complex calendars, coordinating travel, organizing events, managing financial transactions, and supporting faculty and staff with administrative tasks. The role demands high-level organizational, communication, and customer service skills to interact effectively with internal and external stakeholders. The Assistant must handle sensitive information with discretion and maintain a professional demeanor at all times.<br>
<br>
<b>Required Skills and Abilities</b></p><p></p><p>
1. Proven ability in an administrative support position. Excellent computer skills including intermediate to advance proficiency in Work and Excel. Ability to quickly transition to new software and computer systems.</p><p>
2. Accuracy and attention to detail and excellent proofreading skills.</p><p>
3. Excellent interpersonal skills. Excellent written and oral skills. Excellent attendance and punctuality records.</p><p>
4. Ability to plan, organize, and manage a large volume of work in a complex, fast-paced environment. Works well under pressure. Ability to prioritize, multitask, and effectively manage multiple deadlines.</p><p>
5. Excellent time management skills. High level of organization. Demonstrated thoroughness and follow-through in execution of tasks.</p><p><b><br>
Preferred Skills and Abilities</b></p><p></p><p>
1. Prior experience with grant applications.</p><p>
2. Prior experience in coordinating travel, meetings and conferences.</p><p>
3. Prior experience working with faculty.</p><p>
4. Demonstrated experience with expense reports.</p><p></p><p><b>
Principal Responsibilities
</b></p><p></p><p>1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.<br>
<br>
<b>Required Education and Experience</b><br>
<br>
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.</p><p></p><p><b>
Job Posting Date</b></p>
03/25/2026<p></p><p><b>
Job Category</b></p>
Administrative Support<p></p><p><b>
Bargaining Unit</b></p>
L34<p></p><p><b>
Compensation Grade</b></p>
Labor Grade D<p></p><p><b>
Compensation Grade Profile</b></p><p></p><p><b>
Hourly Range</b></p>
$31.83<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Duration Type</b></p>
Staff<p></p><p><b>
Work Model</b></p>
On-site<p></p><p><b>
Background Check Requirements</b></p><p></p><p>
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit &quot;Learn about background checks&quot; under the Applicant Support Resources section of Careers on the It's Your Yale website.</p><p></p><p><b>
Health Requirements</b></p><p></p><p>
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p><p></p><p><b>
Posting Disclaimer</b></p><p></p><p>
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.</p><p><br>
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.<br>
<br>
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual&rsquo;s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.<br>
<br>
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p><p></p><p><b>
Note</b></p><p></p><p>
Yale University is a tobacco-free campus.</p></div>

Senior Administrative Assistant Neuroscience/Physiology

Banner Health

<div><p><b>Primary City/State:</b></p>
Phoenix, Arizona<p></p><p><b>
Department Name:
</b></p>Phx Integrated Surg Res-Clinic<p></p><p><b>
Work Shift:
</b></p>Day<p></p><p><b>
Job Category:</b></p>
Administrative Services<p></p><p>
The academic medicine difference. At the center of Banner &ndash; University Medicine is patient care, research, and teaching. Join a nationally recognized health care leader and experience the future of medicine today.</p><p></p><p>
This Sr Administrative Assistant position will support Chair for the Dept of Surgery, Director and smaller divisions in the department.</p><p></p><p>
Located at: 1441 N. 12th St. Building, Phoenix, AZ.</p><p></p><p>
Prefer experience in healthcare as an administrative assistant.</p><p></p><p>
This is a full time (40 hours/week), day shift position: Monday-Friday 8a-5p with some flexibility needed.</p><p></p>
Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 1,100-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 1,200 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.<p></p><p>
POSITION SUMMARY<br>
This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.<br>
<br>
CORE FUNCTIONS<br>
1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.<br>
<br>
2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.<br>
<br>
3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.<br>
<br>
4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.<br>
<br>
5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.<br>
<br>
6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.<br>
<br>
7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.<br>
<br>
8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.<br>
<br>
9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.<br>
<br>
MINIMUM QUALIFICATIONS<br>
<br>
High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.<br>
<br>
Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.</p><p></p><p>
Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.</p><p></p><p>
PREFERRED QUALIFICATIONS</p><p><br>
Associate's degree<br>
<br>
Additional related education and/or experience preferred.</p><p></p><p><b>
EEO Statement:</b></p><p>
EEO/Disabled/Veterans</p><p>
Our organization supports a drug-free work environment.</p><p></p><p><b>
Privacy Policy:</b></p><p>
Privacy Policy</p></div><p></p>

Senior Administrative Assistant Department of Surgery

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p><b>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><p><br>
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p><p></p><p>
Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

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