senior administrative associate

State Street

<div><p>We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, be highly organized and detail-oriented, a quick learner and able to anticipate executives' needs. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Senior Management Team, Board of Directors, and corporate partners.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Work directly with 2-4 executives to support all aspects of their daily work routine</li><li>
Maintain executives&rsquo; calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision</li><li>
Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners</li><li>
Exercise discretion in committing the executives&rsquo; time and evaluating needs</li><li>
Arrange complex travel (domestic and international)</li><li>
Prepare, reconcile and submit expense reports</li><li>
Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution</li><li>
Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate</li><li>
Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up</li><li>
Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail</li><li>
Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas</li><li>
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed</li><li>
Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information</li><li>
Work collaboratively with others across multiple business lines and geographies</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
Five plus years of executive administrative experience</li><li>
Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts</li><li>
Exceptional writing, editing and proofreading skills</li><li>
Exercise good judgment in the face of ambiguous information</li><li>
Ability to use discretion in researching and analyzing problems</li><li>
Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines</li><li>
Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels</li><li>
Self-motivated, willing to assume responsibility without direct supervision</li></ul><p></p><p><b>
Salary Range:
</b></p>$52,000 - $91,000 Annual<p></p><p>
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.</p><p></p><p><i>
Employees are eligible to participate in State Street&rsquo;s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.</i></p><p><i>
For a full overview, visit </i><i>https://hrportal.ehr.com/statestreet/Home</i><i>.</i></p><p></p><h1 class="jobSectionHeader"><b>
About State Street</b></h1><p></p><p>
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.</p><p></p><p>
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you&rsquo;ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.</p><p></p><p>
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.</p><p></p><p>
Discover more information on jobs at StateStreet.com/careers</p><p></p><p>
Read our CEO Statement</p><p></p><p><b>
Job Application Disclosure:</b><b>
</b></p><p>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p></div>

Executive Assistant, Senior Associate

ibex

<div>
 This is a full-time on-site
 <strong>
  Senior Admin
 </strong>
 <strong>
  Executive
 </strong>
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
  </li>
  <li>
   Proficient with Microsoft office word, excel and PowerPoint.
  </li>
  <li>
   Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
  </li>
  <li>
   Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  </li>
  <li>
   Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
  </li>
  <li>
   Handle the public relation activates guest facilitation and residential management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have a Bachelor&rsquo;s degree.
  </li>
  <li>
   Fluent English (Oral and Verbal)
  </li>
  <li>
   Basic knowledge of computer skills (MS Word &amp; Excel).
  </li>
  <li>
   Full-time, Rotational Shifts
  </li>
  <li>
   Ability to commute
  </li>
 </ul>
</div>


Senior Administration Executive

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Cambridge Rehabilitation and Senior Living

<div><p><b>THCG Associate Designer/Advanced Junior Designer</b></p><p><b>
We offer a competitive salary and an amazing benefits package.</b></p><p>
The Healthcare Group Company is specifically designated for interior renovations of Subacute &amp; Skilled Nursing Healthcare. The Construction/Design division supports our facility's renovation projects. We are looking for an Advanced Junior Designer who is looking for an opportunity to grow with us.
</p><p></p><p><b>Responsibilities Include:</b></p><ul><li><p>
Develop design &amp; millwork drawings using AutoCAD.</p></li><li><p>
Draw 3D renderings to visualize design concepts using SketchUp.</p></li><li><p>
Assist senior designers with millwork &amp; project management admin tasks.</p></li><li><p>
Assist senior designers with FF&amp;E selections &amp; create presentations when needed.</p></li><li><p>
Multitasking multiple phases of projects at a time, working under a senior designer</p></li><li><p>
Site walkthroughs for field verification when necessary</p></li><li><p>
Organize &amp; maintain library and project samples.</p></li><li><p>
Schedule meetings with vendors to keep the FF&amp;E library up to date</p></li><li><p>
Research industry FF&amp;E specifications.</p></li><li><p>
Provide administrative support to the design team.</p></li><li><p>
Participate in project meetings.</p></li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li><p>
Experience in an interior design firm or related field</p></li><li><p>
Completion of a Bachelor's degree in a relevant field</p></li><li><p>
Proficiency in AutoCAD, Adobe, SketchUp, and Microsoft</p></li><li><p>
Basic knowledge of construction details, including millwork</p></li><li><p>
Strong organizational skills</p></li><li><p>
Multitasking and prioritizing</p></li><li><p>
Great written and verbal communication and collaboration skills</p></li><li><p>
Attention to detail</p></li><li><p>
Ability to work independently and as part of a team</p></li><li><p>
Physical ability to lift samples</p></li><li><p>
Ability to interact with vendors and colleagues in a professional manner</p></li><li><p>
Knowledge of basic building codes, regulations, and industry standards</p></li><li><p>
A positive, friendly attitude and willingness to learn</p><p></p><p><b>
Salary Range-$45k to $50k
</b></p></li><li><p>Room for growth in this amazing team</p></li></ul></div><p></p>

Associate Designer (Advanced Junior Designer)

Nelson Enterprise Technology Services

<p>Demonstrated ability to provide senior-level technical leadership and independent</p><p>operational support for enterprise Microsoft cloud environments, including Microsoft</p><p>365, Azure, and Microsoft Security platforms. This includes proof of currently</p><p>maintained Microsoft certifications in all related areas for a period no less than 5 years.</p><ul><li>Proven expertise in designing, implementing, operating, and optimizing Microsoft cloud</li></ul><p>services to ensure high availability, scalability, performance, and mission alignment.</p><ul><li>Ability to implement and maintain cloud security architectures aligned with NIST SP</li></ul><p>800-53, NIST SP 800-207 (Zero Trust Architecture), and FedRAMP Moderate</p><p>requirements, including continuous monitoring, risk mitigation, and security posture</p><p>management.</p><ul><li>Advanced ability to fully implement and manage a hybrid Active Directory Microsoft</li></ul><p>M365 and Entra environment implementing the tiered security standards defined by</p><p>Microsoft&rsquo;s security framework.</p><ul><li>Proven experience creating and managing all aspects of Windows, MacOS, and Apple</li></ul><p>iOS devices in Intune including compliance and policy delivery.</p><ul><li>Proven experience creating and managing Autopilot delivery of operating system images</li></ul><p>and use of policy and on-demand delivery of software using Intune for environments of at</p><p>least 700 endpoints.</p><ul><li>Practical experience locking down remote PowerShell access for administrative tasks in</li></ul><p>Entra and Azure across all related APIs to allow necessary administration including</p><p>headless Exchange Online mailbox provisioning, SharePoint custom user profile field</p><p>imports, and all Microsoft Graph related access.</p><ul><li>Advanced proficiency in identity and access management, including Microsoft Entra ID,</li></ul><p>Conditional Access, privileged access management, and least-privilege access models,</p><p>including the implementation and minimal impact transition between MFA providers,</p><p>implementation of 3rd party MFA as an Entra provider, and implementation of Smart</p><p>Card and FIDO based key authentication methods across Windows and MacOS systems.</p><ul><li>Experience managing and supporting collaboration and messaging services, including</li></ul><p>Exchange Online, Microsoft Teams, SharePoint Online, and related Microsoft 365</p><p>workloads.</p><ul><li>Capability to provide Azure infrastructure and application support, including cloud</li></ul><p>networking, workload configuration, maintenance, troubleshooting, and hybrid</p><p>integration where applicable.</p><ul><li>Hands-on experience configuring and managing Microsoft security platforms, including</li></ul><p>Defender, Sentinel, and Purview, to support threat protection, data governance,</p><p>information protection, and incident response readiness.</p><ul><li>Demonstrated ability to manage and configure data sources feeding into Microsoft</li></ul><p>Sentinel including ongoing health reporting and alerting on ingest log data quality.</p><ul><li>Ability to support and comply with formal change management processes, produce and</li></ul><p>maintain technical documentation, training materials, and contribute to standard</p><p>operating procedures.</p><ul><li>Demonstrated capacity to act as a senior technical advisor, collaborating with CBO</li></ul><p>engineering teams to resolve complex technical issues and support audits, assessments,</p><p>and compliance reviews.</p><ul><li>Ability to perform duties with minimal supervision, exercising sound independent</li></ul><p>judgment and technical authority in maintaining a secure, resilient, and compliant</p><p>Microsoft cloud environment.</p><ul><li>Implement automated reporting and dashboard creation using Power BI and other</li></ul><p>Microsoft tools. Reporting must include systems health monitoring, compliance reports,</p><p>current spend and forecasted spend reports, and utilization reports across all aspects of</p><p>CBO&rsquo;s Microsoft cloud infrastructure.</p><ul><li>Must have proven experience setting up spending budget configurations in Azure</li></ul><p>including alerting and reporting for potential overages against budgets that allow 90 days</p><p>lead time to allow CBO decision time for appropriate actions including either reduction</p><p>in usage to avoid overages or acquisition and allocation of increased fundin</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Application Question(s):</p><ul><li>Availability for telephonic discussion </li></ul><p>Experience:</p><ul><li>Senior Microsoft Cloud Engineer: 5 years (Required)</li><li>Microsoft cloud , Azure: 5 years (Preferred)</li><li>NIST SP 800-53, NIST SP 800-207 : 5 years (Preferred)</li><li> Microsoft Security platforms: 5 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>Microsoft 365 Certified: Administrator Expert (Preferred)</li><li>Cybersecurity Architect Expert (Preferred)</li><li>Azure Solutions Architect Expert (Preferred)</li><li> Endpoint Administrator Associate (Preferred)</li><li>Teams Administrator Associate (Preferred)</li><li>Information Security Administrator Associate (Preferred)</li><li>Windows Server Hybrid Administrator Associate (Preferred)</li><li>Identity and Access Administrator Associate (Preferred)</li></ul><p>Security clearance:</p><ul><li>Top Secret (Preferred)</li></ul><p>Work Location: On the road</p>

Senior Microsoft Cloud Engineer ( TS ) Remote

Aspirus Health

<div><p><b>Compassion. Accountability. Collaboration. Foresight. Joy.</b></p><p><b>
These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.</b></p><p></p><b>
Aspirus Corporate Office </b>in Wausau, WI is seeking a <b>LEGAL ASSISTANT </b>to join our <b>LEGAL </b>team!<p></p><p><br>
The Legal Assistant provides comprehensive administrative and technical legal support for the Senior Vice President and General Counsel, and other Legal Department attorneys.</p><p><b>
HOURS: </b>Full-time or 1.0 FTE, 80 hours every pay period, Shift: Day only</p><p><b>
Experience/Qualifications</b></p><p></p><ul><li>
Knowledge of administrative assistant practices and procedures normally acquired through completion of an Associate Degree in Administrative Assistant, Legal Assistant, or comparable program.</li><li>
Three years&rsquo; administrative assistant experience with at least one year working in a legal setting.</li><li>
Certified Administrative Professional (CAP) certification, Certified Professional Secretary (CPS) designation, and/or Legal Assistant certification beneficial.</li><li>
Possesses effective decision-making skills, as well as good verbal and written communication skills.</li><li>
Possesses excellent organizational skills and attention to detail.</li><li>
Possesses problem-solving skills.</li><li>
Possesses concise transcription and composition skills.</li></ul><p></p><p><b>
Employee Benefits</b></p><br>
<ul><li>
Full benefits packages available for part- and full-time status.</li><li>
Time away from work accrual.</li><li>
Retirement plans available.</li><li>
Wellness program for employees and their families.</li></ul><p></p><p><b><br>
Our Mission</b>: We heal people, promote health and strengthen communities.</p><p><b>
Our Vision</b>: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.</p><p><br>
As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.</p><p><b>
Aspirus Health</b> is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.</p><p><b>
Click </b><b>here</b><b> to learn more.</b></p></div><p></p>

LEGAL ASSISTANT - LEGAL

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your knowledge, skills, and experiences that are relevant to this position.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The University of Michigan Library in Ann Arbor is one of the world's largest academic research libraries, serving a vibrant campus community across 19 schools and colleges. We promote the university's mission through collections, expertise, and services that support research, learning, and teaching.</p><p>
We are looking for a collaborative and detail-oriented Administrative Assistant to support two Associate University Librarians (AULs) and their leadership teams. As part of the library's team of administrative professionals, you will perform a variety of complex administrative tasks. These tasks include complex calendaring, coordinating meetings and events, arranging travel, managing procurement and expenses, and assisting with projects and communications. This position requires customer service and organizational skills, independent judgment, and a commitment to clear and inclusive communication.</p><p>
You will report to the Senior Executive Assistant to the Dean and Administrative Support Manager, with a dotted-line reporting relationship to the AULs supported. For more information, please see the full job description.</p><h2 class="jobSectionHeader"><b><br>
What You'll Do</b></h2><ul><li>
Manage complex calendars and schedule meetings for two AULs, coordinating with internal and external partners.</li><li>
Arrange travel logistics, prepare and reconcile expense reports, and manage related documentation.</li><li>
Coordinate meetings, events, and hybrid gatherings; provide onsite and virtual support for your divisions and for library-wide groups and partners.</li><li>
Help with recruitment coordination, including candidate communication, scheduling, and logistics.</li><li>
Prepare correspondence, reports, and other documents with thorough attention to detail and accuracy, supporting recordkeeping, procurement, and general office operations.</li><li>
Contribute to the administrative support team's shared efforts and participate in professional development.<br>
</li></ul><h2 class="jobSectionHeader"><b>
Skills You Have</b></h2><ul><li>
A high school diploma and at least two years of experience as an administrative assistant or equivalent performing complex calendaring and management for leaders who hold the title of associate director or higher in an office setting.</li><li>
Experience arranging travel and related logistics efficiently and accurately.</li><li>
Proficiency in procurement processes and reconciling expenses, with at least intermediate skills in spreadsheet software.</li><li>
Experience planning and coordinating complex events, including logistics, timelines, stakeholders, catering, and support for in-person, virtual, or hybrid formats.</li><li>
Strong organizational skills and a solid understanding of basic project management principles, with thorough attention to detail and the ability to follow through with tasks to successful completion.</li><li>
The ability to communicate clearly, inclusively, and in a timely manner, demonstrating strong customer service skills.</li><li>
Experience exercising independent judgment by applying reasoning and resolving challenges.</li><li>
Demonstrated skills in collaborating as part of a team-based administrative support environment.</li>
Experience successfully learning new tools and systems.<br>
<li>
</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Work agreements are reviewed annually at a minimum and are subject to change. Learn more about the work modes. This position is available for onsite or hybrid work.</p><h2 class="jobSectionHeader"><b>
Additional Information</b></h2><p>
The University of Michigan offers a comprehensive benefits package, including health, dental, vision, and life insurance, generous time off, professional development opportunities, and more. TIAA and Fidelity Investments retirement benefits are available. For questions about this posting or to request accommodations, please contact [email protected].</p><p>
Physical Requirements/Work Environment</p><ul><li>
This role sits for an extended period of time, occasionally moves through the building to attend meetings and events, and ascends/descends short flights of stairs to different floors of the building.</li></ul><p>
Work Schedule</p><ul><li>
40 hours/week; typically Monday - Friday, 8:00 a.m. - 5:00 p.m.</li><li>
We expect that you will be campus-based with a hybrid schedule, working onsite at least three days per week, adjusting as needed to meet onsite obligations.<br>
</li></ul><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>278495</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Administrative Assistant to the Associate University Librarians for Research, Learning &amp; Teaching, and Library Information Technology</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Administrative Assistant Inter</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Onsite
<br>
Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Univ Library</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>Library DeansOfc-Admin Support</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>6/05/2026 - 6/19/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Salary</b></h3>
<div><p>$50,000.00 - $60,000.00</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration
<br>
Libraries &amp; Museums</p></div></div></div>

Administrative Assistant to the Associate University Librarians for Research, Learning & Teaching, and Library Information Technology

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