senior administrative associate

University of Southern Indiana

<div></div><div><div><ul><li>494139
</li> </ul></div><div></div><div><ul><li>Evansville, Indiana, United States
</li> </ul></div><div></div><div><ul><li>Office / Clerical Staff</li></ul></div></div>
<br><div><p><b>Title: </b>Senior Administrative Associate</p>
<p><b>
Division:</b> Provost's Office</p>
<p><b>
Department:</b> Romain College of Business</p>
<p><b>
FLSA Status:</b> Non-Exempt</p>
<p><b>
Salary Range: </b>Grade 7: $16.02/hour</p>
<p><b>
EEO Job Group: </b>5 E5</p>
<p><b>Position Summary</b></p>
<p>
Provide high-level administrative support to the Dean of the Romaine College of Business while having the presentation of a consistently professional demeanor at all times.</p>
<p><b>Duties/Responsibilities</b></p>
Independently provides high-level assistant support to the dean in the areas of meeting preparation and de-brief, workflow in the dean's office and general administrative assistance to support the dean's responsibilities and duties.<br>
<ul><li>
<br>
<br>
</li>Evaluates requests and handles them independently or routes call appropriately based upon a working knowledge of the goals and objectives of the Romain College of Business.<br>
<li>
</li>Provide administrative support as needed for all College committees.<br>
<li>
<br>
<br>
</li>Works with members of dean&rsquo;s leadership team as liaison for computer inventory, telephone equipment, instructional technology, and facility needs.<br>
<li>
</li>Coordinate and request adjunct and overload contracts each semester from Human Resources and manage the adjunct and overload process within the College.<br>
<li>
</li>Coordinate activities and correspondence between the College and AACSB International.<br>
<li>
</li>Assist with recruitment and hiring processes including creating all posting advertisements, processing applications, receiving transcripts on behalf of the dean, prepare requests for on campus interviews and intent to hires, and other responsibilities associated with hiring and onboarding of faculty.<br>
<li>
</li>Processes all reimbursements for both the candidates and faculty.<br>
<li>
</li>Provide administrative support as needed for the Romain College of Business MBA Director.<br>
<li>
</li>Coordinate the &ldquo;off boarding&rdquo; of faculty and employees; collects keys as applicable from departing employees; responsible for notification of departure to HR and removal of employee from distribution lists and recovery of other company assets.<br>
<li>
<br>
<br>
</li>Data entry for production of faculty load report for the Office of Planning, Research and Assessment; retrieval of personnel evaluations for dean&rsquo;s use.<br>
<li>
</li>Coordinate and implement office services such as purchasing, projects and budget accounting operations. Prepares and/or participates in the preparation of the annual budget presentation.<br>
<li>
<br>
<br>
</li>Record filing and retrieval; structure, organize, and maintain personnel records to ensure confidentiality and the expedite retrieval.<br>
<li>
</li>Oversee and maintain inventory of supplies and equipment. Purchase educational supplies and equipment on a periodic basis.<br>
<li>
<br>
<br>
</li>Manage sensitive, confidential information and related requests with tact and diplomacy.<br>
<li>
</li>Coordinate travel arrangements for the dean and College faculty per University policies and procedures.<br>
<li>
<br>
<br>
</li>Process accounting forms, such as invoices, purchase orders, check requests, budget transfers, and travel expense vouchers. Works with the accounting staff to process invoices and payments to vendors through Chrome River.<br>
<li>
</li>Responsible for managing all expense reimbursements for the dean by utilizing the appropriate university forms and policies. In addition, responsible for tracking college expenses.<br>
<li>
<br>
<br>
</li>Establish and maintain a variety of business subject files and chronological files for the office by creating new files as needed, and filing correspondence, reports, directives, publications and invoices in a timely manner.<br>
<li>
</li>Act as a liaison with Facility Operations and Planning to submit work order requests.<br>
<li>
<br>
<br>
</li>Assist with data entry of course offerings each semester; and continuous adjustments of schedule as enrollments shift.<br>
<li>
</li><li>Responsible for overseeing all logistical arrangements (including investigating and scheduling the use of appropriate facilities) in:
<br>
<ul><li>arranging for on-campus catering,
</li><li>audio-visual and media services,</li><li>parking directional signs, printing,
</li><li>rental or purchase of equipment and other necessary vendor services and supplies.
</li><li>manage invitation and RSVP process for meetings. Includes notifications or other information pieces, confirmations and guest list. Involves diligent follow-up and careful record keeping.<br>
</li></ul><br>
</li>Assist with acquisition of educational materials such as book orders, desk copies and electronic collection of faculty syllabi.<br>
<li>
</li>General clerical duties to support department chairs and faculty. Departmental liaisons with adjunct faculty.<br>
<li>
</li><li>Other duties as assigned.</li>
</ul>
<p><b>Required Knowledge and Skills</b></p>
Bachelor&rsquo;s degree required.<br>
<ul><li>
<br>
<br>
</li>4+ years of experience with academic office operations and coordination.<br>
<li>
</li>Excellent interpersonal and organizational skills required.<br>
<li>
</li>Strong verbal and written communication skills required.<br>
<li>
</li>Ability to work independently with attention to detail required.<br>
<li>
</li>Experience with Microsoft Outlook, Word, PowerPoint and Excel programs required.<br>
<li>
</li>Excellent customer service skills are required.<br>
<li>
</li><li>Knowledge of the formal and informal department goals, standards, policies and procedures that may include familiarity of various departments within the college.</li>
</ul>
<p><b>Preferred Knowledge and Skills</b></p>
Previous accounting knowledge or experience preferred.<br>
<ul><li>
</li>Experience with Blackboard, Banner, and Microsoft Office 365 preferred.<br>
<li>
</li><li>Is sensitive to the inter-relationship of both people and functions within the department preferred.</li>
</ul>
<p><b>Regular Work Hours/Travel Requirements</b></p>
<div>
<ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li>
<li>Occasional overtime required.</li>
</ul>
</div><p><b>About USI</b></p>
<p>
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:</p>
<ul>
<li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li>
<li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li>
<li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li>
<li>Accrue up to 10 paid vacation days per fiscal year &ndash; accrual increases after 4, 7, and 11 years of service</li>
</ul>
<p>For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.</p><br>
<div></div><div><b>Application Process</b></div>
<div></div>
<div> Application materials should include:</div>
<ul><li>Resume</li>
</ul>
<p><b>Pre-Employment Screening</b></p>
<p>
A background check will be required for employment in this position.</p>
<p><b>Authorization to Work in the United States</b></p>
<p>
USI will not sponsor an employment-related visa for this position.</p>
<p><b>Interview Accommodations</b></p>
<p>
Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.</p>
<p><b>EEO Statement</b></p>
<p>
USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities</p></div><p></p>

Senior Administrative Associate

Texas A&M University

<div><p><b>Job Title
</b></p>Administrative Associate I
<p></p><p><b>Agency
</b></p>Texas A&amp;M University
<p></p><p><b>Department
</b></p>Biology
<p></p><p><b>Proposed Minimum Salary
</b></p>$15.85 hourly
<p></p><p><b>Job Location
</b></p>College Station, Texas
<p></p><p><b>Job Type
</b></p>Staff
<p></p><p><b>Job Description
</b></p><p><b>Here&rsquo;s a Glimpse of the Job
</b><br>
The <b>Administrative Associate I </b>performs general office support duties to ensure efficient daily operations and provide administrative assistance to staff, faculty, and students.
</p><p></p><p><b>Opportunities to Contribute
</b></p><ul><li><p>Manages front‑office operations by answering phones and public inquiries, assisting walk‑ins including students, faculty, and staff, and providing general customer service support.
</p></li><li><p>Supports student course logistics by accepting late homework, rescheduling students into same‑week makeup labs, coordinating disability services exams, and maintaining required course exam and record retention files.
</p></li><li><p>Provides administrative and clerical support to the Senior Office Associate, Associate Director, Technical Lab Coordinator, faculty, and teaching assistants with administrative projects, reports, databases, scheduling, and office procedures.
</p></li><li><p>Handles course and office materials management including ordering and receiving course materials, assisting with office supplies and equipment, maintaining the order database, and filing records for the Introductory Biology Program.
</p></li><li><p>Maintains academic and operational documentation by updating office procedure manuals, regulations, T.A. training handbooks, and related instructional or operational materials.
</p></li><li><p>Supports exam and instructional logistics through copying, scantron management, key production, MARS coordination, and secure filing of exams and exam records.
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>High school graduation or any equivalent combination of education and experience.
</p></li><li><p>One year of experience in general office or clerical work.
</p></li><li><p>Working knowledge of word processing and spreadsheet programs.
</p></li><li><p>Interpersonal skills.
</p></li><li><p>Keyboarding skills.
</p></li><li><p>Ability to multi-task and work cooperatively with others.
</p></li></ul><p></p><p><b>A well-qualified candidate for this position will also possess:
</b></p><ul><li><p>More than one year of experience in general office or clerical work.
</p></li><li><p>Adobe photoshop, Microsoft Word and Excel.
</p></li></ul><p></p><p><b>Salary: </b>$15.85 per hour
</p><p></p><p><b>What you need to do
</b></p><p><b>Apply! </b>Submitting a cover letter, resume&rsquo;/CV to assist us with the review process. You may upload these documents on the application under CV/Resume.
</p><p></p><p><b>Why Texas A&amp;M University?
</b></p><p>Texas A&amp;M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents &amp; lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
</p><p></p><p>The Department of Biology at Texas A&amp;M University is responsible for research and teaching within the vast disciplines of the biological sciences, from molecular cell biology to ecology and evolutionary biology. Our faculty perform cutting-edge research in a wide array of biological sciences in the laboratory and in the field. Our graduate research programs prepare scientists for careers in academia, industry and government and enhance our understanding of the central role of biological systems in the global environment. Our undergraduate students gain a firm foundation in modern biological sciences to prepare them for a multitude of careers that depend on a solid understanding of biology. To learn more, please visit us at https://www.bio.tamu.edu/ .
</p><p></p><p>We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
</p><ul><li><p>Medical, prescription drug, dental, vision, life and AD&amp;D, flexible spending accounts , and long-term disability insurance with Texas A&amp;M contributing to employee health and basic life premiums
</p></li><li><p>12-15 days of annual paid holidays
</p></li><li><p>Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
</p></li><li><p>Automatic enrollment in the Teacher Retirement System of Texas
</p></li><li><p>Health and Wellness: Free exercise programs and release time
</p></li><li><p>Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
</p></li><li><p>Educational release time and tuition assistance for completing a degree while a Texas A&amp;M employee
</p></li><li><p>Living Well, a program at Texas A&amp;M that has been built by employees, for employees
</p></li></ul><p></p><p><b>Instructions to Applicants: </b>Applications received by Texas A&amp;M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
</p><p></p><p>All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution&rsquo;s verification of credentials and/or other information required by the institution&rsquo;s procedures, including the completion of the criminal history check.
</p><p></p><p>Equal Opportunity/Veterans/Disability Employer.</p></div>

Administrative Associate I

Brown Edwards

<div><p>A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.</p><p><i>
 Core Values: Integrity : Community : Respect : Excellence : Transformative</i></p><p></p><p>
We are seeking an Administrative Associate to join our team in Harrisonburg, VA!</p><p>
An Administrative Associate is responsible to Partners, Directors, and Lead Admin. An Administrative Associate is charged with providing clerical support by using administrative systems, procedures, and policies, and monitoring and completing various administrative projects.</p><p><b>
What your day looks like:</b></p><ul><li>
Draft, format, and check financial reports and presentations for grammatical accuracy: spelling, punctuation, and clarity using Microsoft Word and Excel.</li><li>
Provides administrative support to staff.</li><li>
Proofread financial reports and other deliverables for accuracy and formatting, ensuring finished product is error free, as needed.</li><li>
Composes, types, and distributes professional correspondence as requested by management.</li><li>
Proactively establishes and maintains highly organized electronic filing system.</li><li>
Receives and sends correspondence by mail, e-mail, client portals and secure file exchange portals.</li><li>
Assists with other tasks and special projects as assigned.</li><li>
Interacts with clients in person and via phone, on a limited, as-needed basis.</li><li>
Works sufficient hours in order to complete work assigned.</li></ul><p><b>
What you need for this role:</b></p><ul><li>
High School Diploma, GED, or equivalent.</li><li>
Bachelor&rsquo;s degree in Business Administration preferred.</li><li>
3+ years of administrative experience in a professional service firm.</li><li>
Intermediate to advanced level Microsoft Office Suite experience, including Microsoft Word formatting, styles, and templates.</li><li>
Keen eye for detail.</li><li>
Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards.</li><li>
Capable of working and communicating effectively with professionals at all levels.</li><li>
Ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail.</li><li>
Ability to successfully multi-task while working independently or in coordination with other administrative or management professionals as part of an administrative team that spans multiple offices.</li><li>
Ability to effectively utilize multi-line telephone system.</li><li>
Though largely a sedentary role, requires the ability to bend, lift, or stand as necessary.</li></ul><p><b>
What you can expect from us:</b></p><ul><li>
Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.</li><li>
401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.</li><li>
Competitive compensation and annual merit considerations.</li><li>
Annual and engagement-based performance assessments.</li><li>
Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.</li><li>
Flexible working options with generous PTO.</li><li>
&ldquo;Dress for Your Day&rdquo; policy.</li><li>
Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!</li><li>
Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.</li><li>
Collaborative work groups or &ldquo;niches&rdquo; provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.</li></ul><p></p><p><br>
Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.</p></div>

Administrative Associate

Evaluate Medicolegal

<div><div><div><div><b>Posted date</b></div> <div>16th March, 2026</div> <div><b>Last date to apply</b></div> <div>16th April, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad, Lahore, Karachi</div>
</div><br>
<div><div><b>Category</b></div> <div>Administration
</div></div><br>
<div><div><b>Type</b></div> <div>Full Time</div> <div><b>Position</b></div> <div>1</div>
</div><br>
<div><div><b>Experience</b></div> <div>3 years </div><div><b>Maximum Age</b></div> <div>4 years</div></div></div></div>
<br><p></p><div><p>WE ARE HIRING</p>
<p>
Position: Admin Associate<br>
Location: Remote &ndash; Pakistan<br>
Employment Type: Full-Time</p>
<p>
About Evaluate Health</p>
<div>
Evaluate Health is an Australian medicolegal services provider delivering high-quality healthcare coordination and administrative support. We work closely with doctors, clinics, lawyers, and insurers to ensure accurate documentation, efficient scheduling, and timely delivery of medicolegal reports.<div></div><div>Health</div></div>
<p>
About the Role</p>
<p>
We are seeking a detail-oriented and highly organized Admin Associate to support our administrative and operational functions. This role involves assisting with doctor scheduling, clinic coordination, document management, and general administrative tasks to ensure smooth operations across our medicolegal services.</p>
<p>
This is a remote role supporting Australian operations, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.</p><p></p><p><br>
Key Responsibilities</p>
<ul>
<li><p>Provide administrative support to daily medicolegal operations</p><br>
</li>
<li><p>Coordinate doctor schedules, clinic appointments, and bookings</p><br>
</li>
<li><p>Assist with case tracking, documentation, and file management</p><br>
</li>
<li><p>Maintain and update records ensuring accuracy and confidentiality</p><br>
</li>
<li><p>Support billing and invoicing processes using Gentu or similar systems</p><br>
</li>
<li><p>Communicate with internal teams regarding case progress and scheduling updates</p><br>
</li>
<li><p>Assist with report coordination and administrative workflow management</p><br>
</li>
<li><p>Support operational teams with general administrative and coordination tasks</p><br>
</li>
</ul><p>Requirements</p>
<ul>
<li><p>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field</p><br>
</li>
<li><p>3&ndash;4 years of administrative experience, preferably in healthcare or medicolegal services</p><br>
</li>
<li><p>Familiarity with billing or practice management systems (Gentu preferred)</p><br>
</li>
<li><p>Proficiency in Microsoft Office (Word, Excel, Outlook) and online collaboration tools</p><br>
</li>
<li><p>Strong organizational and multitasking abilities</p><br>
</li>
<li><p>Excellent communication and coordination skills</p><br>
</li>
<li><p>Ability to work independently in a remote environment and meet deadlines</p><br>
</li>
<li><p>High attention to accuracy, confidentiality, and compliance</p><br>
</li>
</ul><p>Why Join Evaluate Health?</p>
<p>
Join a growing Australian medicolegal organization where your administrative support will contribute directly to efficient clinic coordination, accurate documentation, and high-quality service delivery.</p></div><p></p>

Remote Admin Associate

Captain Frost

<p><b>Overview</b></p><p><b>Captain Frost is seeking a highly organized and proactive Administrative Associate to support our growing marine HVAC operations.</b> You will help keep daily operations running smoothly by managing scheduling, coordinating with clients and shipyards, organizing job documentation, and supporting accounting and project tracking.</p><p>As a key member of the Captain Frost team, you&rsquo;ll be the hub of communication&mdash;handling emails, tracking service jobs, assisting with invoicing, and ensuring nothing falls through the cracks. This role requires someone who is detail-oriented, adaptable, and comfortable working in a dynamic environment where priorities can shift quickly.</p><p>If you&rsquo;re someone who thrives in a fast-paced setting, enjoys taking ownership of your work, and wants to be part of a specialized marine HVAC company working on high-value projects, we&rsquo;d love to hear from you.</p><p>Part-time training starting in <b>APRIL 2026 </b>(15 hours a week)</p><p>Full-time work load by <b>MAY 2026 </b>(30-35 hours a week)</p><p><i><b>StartingRate</b></i><b>: $20/hr</b></p><p>_</p><p><b>Key Responsibilities for Full-Time Work</b></p><p><b>Daily Administrative Support</b></p><ul><li>Email Management: Monitor (and respond when needed) email inboxes, job requests and inquiries, ensuring timely notification of any pressing matters.</li><li>Paperwork: Complete forms and paperwork, ie: vendor applications and supplier account creation forms.</li><li>Invoicing: Process and ensure all invoices are completed or scheduled for payment.</li><li>Scheduling: Maintain a well-organized calendar system, ensuring that ongoing tasks and live folders are consistently updated.</li></ul><p><b>Parts Ordering &amp; Vendor Management</b></p><ul><li>Coordinate part orders for repair and installation jobs, liaising with team members to gather order details.</li><li>Refer to the Vendor and Supplier List to contact the appropriate vendors for quotes, pricing, lead times, and shipping details.</li></ul><p><b>Jobber Management</b></p><ul><li>Creating and Managing Quotes: Use information from team members and purchase orders to create detailed Jobber quotes. Send drafts to the team members for approval before finalizing quotes. Ensure all quotes include service charges for credit card fees, deposits for parts, etc&hellip;</li><li>Creating and Managing Invoicing: Record payments for credit/debit card transactions automatically in Jobber. Manually track cash, check, and ACH payments and mark them as paid. Coordinate with accountants and bookkeepers to ensure Jobber is synced with QuickBooks for financial tracking.</li></ul><p><b>Calendar &amp; Appointment Management</b></p><ul><li>Maintain accurate records of job requests and appointments on Jobber's Requests and Calendar sections.</li><li>Input relevant job information into Google Calendar for team visibility, ensuring job details are included. Organize events in Google Calendar according to job specific information.</li></ul><p><b>Side Projects &amp; Miscellaneous Tasks</b></p><ul><li>Stay informed on ongoing side projects and ensure thorough documentation and progress tracking.</li></ul><p><b>Certification and Payment Tracking</b></p><ul><li>Monitor and maintain documentation for all business certifications, ensuring timely renewals and payments.</li></ul><p>_</p><p><b>Qualifications</b></p><ul><li>Proven experience in administrative or operations roles, with strong organizational and time-management skills.</li><li>Familiarity with accounting software (e.g., QuickBooks, Jobber) and payroll processing is a plus.</li><li>Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.) and Gmail.</li><li>Ability to handle confidential information with a high level of discretion.</li><li>Ability to work independently and take initiative in managing tasks and projects.</li><li>Strong written and verbal communication skills with excellent attention to detail.</li><li>Strong problem-solving skills and the ability to manage multiple responsibilities simultaneously.</li><li>A bachelor&rsquo;s degree in a business field is preferred, or equivalent administrative work experience in a related field is preferred.</li><li><b>To be eligible, the applicant must reside in San Diego County or Orange County.</b></li></ul><p>_</p><p><b>Training &amp; Work Schedule</b></p><p>The selected candidate will have the opportunity to train under, and shadow, the company&rsquo;s current Administrative Associate during the month of April. While the role is remote, part of the training is to be done in-person for efficiency and ease of learning.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in San Diego, CA 92109</p>

University of Texas at Austin

<div><div>Job Posting Title:</div>
Administrative Associate, McDonald Observatory<div>
-</div><div>
Hiring Department:</div>
McDonald Observatory<div>
-</div><div>
Position Open To:</div>
All Applicants<div>
-</div><div>
Weekly Scheduled Hours:</div>
40<div>
-</div><div>
FLSA Status:</div>
Non-Exempt<div>
-</div><div>
Earliest Start Date:</div>
Immediately<div>
-</div><div>
Position Duration:</div>
Expected to Continue<div>
-</div><div>
Location:</div>
MCDONALD OBSERVATORY<div>
-</div><div>
Job Details:</div><div>
General Notes</div><div>
This position is onsite at the McDonald Observatory, 16 miles from Ft. Davis, Texas (440 miles west of the UT Austin campus). The administrative associate provides administrative support to McDonald Observatory's West Texas operations. The administrative associate will report to the executive assistant for the Superintendent and works closely with the Austin Business Office.</div><div></div><div>
UT Austin, recognized by Forbes as one of <div>America&rsquo;s Best Large Employers</div>, provides outstanding <div>employee benefits</div> and <div>total rewards</div> packages that include:</div><ul><li><div>
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)</div></li><li><div>
Voluntary Vision, Dental, Life, and Disability insurance options</div></li><li><div>
Paid vacation, sick time, and holidays</div></li><li><div>
Teachers Retirement System of Texas, a defined benefit retirement plan with employer-matching funds</div></li><li><div>
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)</div></li><li><div>
Flexible spending account options for medical and childcare expenses</div></li></ul><div></div><div>
Purpose</div><div>
Provides administrative support for McDonald Observatory's West Texas operations, including procurement of goods and services, contracts, inventory management, accounting, reporting, and other administrative tasks. This position reports to the executive assistant and work in collaboration with the Austin Business Office.</div><div></div><div>
Responsibilities</div><ul><li><div>
Administrative Support. Assist with the administrative and clerical operations for the Superintendent&rsquo;s office and staff. Help with shipping and receiving packages and mail, ensuring the proper recipients are contacted. Maintain site calendars. Compose and proofread departmental correspondence. Prepare documentation for special events and assist with staffing as needed. Serve as a backup to the administrative staff and the Astronomers Lodge. Uphold confidentiality, maintain a professional manner, drive a UT vehicle, and perform other related tasks to meet business needs.</div></li><li><div>
Physical Plant Administrative Support. Assists the Physical Plant Manager and Technical Trades Supervisors with administrative tasks, including, but not limited to, purchasing research, fuel reports, and Texas Commission on Environmental Quality (TCEQ) reports. Provides quarterly account reconciliation reports to the managers. Performs radio dispatch, sends faxes, copies, scans, and other job-related duties.</div></li><li><div>
Procurement. Serves as the primary contact for West Texas staff regarding procurement and ensures adherence to University purchasing policies and procedures in coordination with the Austin Business Office. Procures goods and services, assigns department transaction numbers, and sets up vendor IDs. Obtains quotes, posts and maintains the purchasing database, and processes purchase orders and ProCard purchases following University policies and procedures. Manages the department's ProCard and assists with the ProCard logs for the Superintendent's staff. Coordinates all communication and services with suppliers and vendors regarding purchase orders. Oversees and monitors all purchases made through contracts between UT and the West Texas site. Builds relationships with suppliers and vendors to improve access to resources that meet or surpass project requirements. Monitors all purchasing requests and escalates issues with internal customers and vendors to the appropriate managers.</div></li><li><div>
Inventory and Surplus. Assist with West Texas inventory, including issuing and maintaining inventory tags, entering data into the database, and preparing inventory reports. Coordinate West Texas surplus activities, track returns on spreadsheets, take photos, and arrange for vehicle and trailer use to deliver items to UT's Surplus site, in collaboration with the Austin Business Office.</div></li><li><div>
Accounting. Prepares payment vouchers, including interdepartmental transfer paperwork for various events and lodging charges. Enters weekly deposits for the Astronomers Lodge. Prepares and processes payment vouchers for goods and services received at the Observatory in West Texas. Reconciles Mt. Locke, West Texas accounts, and produces detailed monthly reports, including proper use of funds. Must be an authorized signer on the local bank account.</div></li></ul><div></div><div>
Required Qualifications</div><ul><li><div>
High school diploma or GED and a minimum of five years of clerical experience, or at least one year of experience at the Administrative Assistant level with a bachelor&rsquo;s degree.</div></li><li><div>
Experience with the Microsoft Office suite, including intermediate skills in Excel and Word.</div></li><li><div>
Ability to adapt, work independently, and be an essential team member.</div></li><li><div>
Proven good judgment.</div></li><li><div>
Excellent interpersonal and problem-solving abilities.</div></li><li><div>
Excellent oral and written communication skills, with strong writing and proofreading skills.</div></li><li><div>
Ability to interact with and maintain productive working relationships with staff, visitors, and residents, while consistently maintaining a positive and professional demeanor.</div></li><li><div>
Ability to evaluate workload, prioritize tasks, and meet deadlines to effectively manage multiple projects across different areas with accuracy.</div></li><li><div>
Ability to learn quickly and adapt flexibly.</div></li><li><div>
Experience in taking ownership of projects and guiding them to successful completion.</div></li><li><div>
Ability to undertake and complete tasks with minimal supervision and demonstrate individual initiative in fulfilling the responsibilities of the position.</div></li><li><div>
Competencies for the position include accuracy and attention to detail, decision-making, critical thinking, effective communication, initiative, interpersonal skills, problem-solving, and service excellence.</div></li><li><div><i>
Relevant education and experience may be substituted as appropriate.</i></div></li></ul><div></div><div>
Preferred Qualifications</div><ul><li><div>
One year experience in Procurement.</div></li><li><div>
Experience using UT mainframe, Workday, and UT web applications</div></li><li><div>
Knowledge of the UT policies and procedures</div></li><li><div>
Experience with planning, budgeting, and executing small to mid-sized events, including vendor coordination</div></li><li><div>
Advanced skills in the use of Microsoft Office applications</div></li></ul><div></div><div>
Driving Required</div><div>
This job requires a class &quot;C&quot; operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.</div><div></div><div>
Salary Range</div><div>
$46,000+ depending on qualifications and experience</div><div></div><div>
Working Conditions</div><ul><li><div>
Position is located at McDonald Observatory, Ft. Davis, Texas. If you do not live in the surrounding areas, you will need to relocate.</div></li><li><div>
May work in all weather conditions and extreme temperatures. McDonald Observatory is located at approximately 6900 ft. above sea level. Environmental conditions can be unpredictable; temperatures can range from -10˚F and +95˚F. Inclement winter weather can be expected, which requires comfortable driving in wintry conditions on mountain grades.</div></li><li><div>
Working at a desk and computer for extended periods, including repetitive use of a keyboard</div></li><li><div>
Use of manual dexterity</div></li><li><div>
Occasional climbing of stairs and ladders</div></li><li><div>
Occasional heavy lifting and moving 10+ lbs</div></li><li><div>
Occasional work around electrical, mechanical hazards, and heavy equipment</div></li><li><div>
May work in all weather conditions</div></li></ul><div></div><div>
Work Shift</div><ul><li><div>
Monday - Friday, 8 a.m. to 5 p.m.</div></li><li><div>
Occasional work after hours</div></li><li><div>
Occasional weekends</div></li></ul><div></div><div>
Required Materials</div><ul><li><div>
Letter of interest</div></li><li><div>
Resume/CV</div></li><li><div>
Three work references with their contact information; at least one reference should be from a supervisor</div></li></ul><div></div><div>
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply. You will be allowed to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you can multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.</div><div></div><div>
Important for current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) noted above.</div><div></div><div>
-</div><div>
Employment Eligibility:</div>
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<div>
-</div><div>
Retirement Plan Eligibility:</div>
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<div>
-</div><div>
Background Checks:</div><div>
A criminal history background check will be required for finalist(s) under consideration for this position.</div><div>
-</div><div>
Equal Opportunity Employer:</div><div>
The University of Texas at Austin, as an <div>equal opportunity/affirmative action employer</div>, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.</div><div>
-</div><div>
Pay Transparency:</div><div>
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</div><div>
-</div><div>
Employment Eligibility Verification:</div><div>
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original <div>documents</div> to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.</div><div>
-</div><div>
E-Verify:</div><div>
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:</div><ul><li><div>
E-Verify Poster (English and Spanish)</div> [PDF]</li><li><div>
Right to Work Poster (English)</div> [PDF]</li><li><div>
Right to Work Poster (Spanish)</div> [PDF]</li></ul><div>
-</div><div>
Compliance:</div><div>
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in <div>HOP-3031</div>.</div><div></div><div>
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may <div>access the most recent report here</div> or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.</div></div>

Administrative Associate, McDonald Observatory

Wells Fargo

<div><p>At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.</p><p>
Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.</p><p></p><p><b>
About this role:</b></p><p>
Wells Fargo is seeking a Business Execution Administrator. This role is responsible for helping to deliver a world-class experience for the Wells Fargo senior leadership team. This role will provide reception support for the Well Fargo executive floor and comprehensive support to ensure a quality workplace experience. The role requires strong customer experience skills, attention to detail, sense of urgency and the ability to deliver outstanding service in a fast paced environment.
</p><p>The Chief Operating Office (COO) is responsible for delivering a more consistent approach to business operations across Wells Fargo, strengthening the company&rsquo;s risk and control infrastructure, and delivering effective and efficient enterprise services to employees and customers.</p><p>
The COO group includes the head of Operations, who is jointly responsible for line of business operations with each of the five LOB CEOs. Operations functions include contact center operations, client servicing support, money movements within our businesses, lending operations, and other functions.</p><p>
The COO group also includes a number of teams dedicated to strengthening Wells Fargo&rsquo;s risk and control infrastructure. These include the Control Executive team; Regulatory and Policy Affairs; Enterprise Customer Excellence; Sales Practices Oversight and Management; and Strategic Execution and Operations.</p><p>
The Chief Administrative Office, encompassing the Corporate Properties Group; Corporate Security; Enterprise Business Resiliency; Strategic Programs and Process Improvement; Enterprise Change Management; Supply Chain Management; and Data Management and Insights, delivers important services for our employees and customers.</p><p></p><p><b>
In this role, you will:</b></p><ul><li><p>
Support the operations of a specific business line</p></li><li><p>
Administer programs, projects, or processes specific to the business</p></li><li><p>
Manage requests for community relations events, sponsorships, company funding, volunteer activities, and special programs</p></li><li><p>
Perform business operations that are administrative in nature</p></li><li><p>
Facilitate efficiency, quality, cost effectiveness of solutions, and escalate concerns related to the assigned operation</p></li><li><p>
Provide subject matter knowledge and interpretation of procedures to key business partners</p></li><li><p>
Coordinate and monitor implementation and maintenance of processes, procedures, and policies</p></li><li><p>
Interact with immediate Strategy and Execution colleagues on operational initiatives</p></li><li><p>
Provide support for a variety of diverse support functions for multiple business groups or a specific line of business</p></li></ul><p></p><p>
Your will be responsible for helping to deliver a world-class experience for the Wells Fargo senior leadership team. This role will provide reception support for the Well Fargo executive floor and comprehensive support to ensure a quality workplace experience. The role requires strong customer experience skills, attention to detail, a sense of urgency and the ability to deliver outstanding service in a fast-paced environment.
</p><p></p><p><b>Responsibilities include, but are not limited to:
</b></p><ul><li>Main point of contact for off site manager</li><li>
Staff reception desk</li><li>
Responsible for facilities support, floor administration, systems access, including on-boarding and off-boarding of team members, as needed</li><li>
Maintains highest level of professionalism and confidentiality</li><li>
Serves as primary source of contact for all workplace needs of Executives</li><li>
Delivers a consistent, outstanding customer service experience at all times</li><li>
Manages and books reservation requests through Outlook. Modifies reservations as needed and/or requested</li><li>
Responsible for room setups; assuring room configurations are correct</li><li>
Knowledgeable to provide technical support for in-room AV equipment (i.e. laptop hook up, digital display, conference phone)</li><li>
Develops and maintains working relationships with partners and vendors</li></ul><p><b><br>
Required Qualifications, US:</b></p><ul><li><p>
4+ years of Administrative Support, or, Business Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</p></li></ul><p></p><p><b>
Desired Qualifications:</b></p><ul><li>
Experience supporting senior level leaders/executives</li><li>
Ability to identify and assess issues then make sound decisions</li><li>
Ability to interact with integrity and a high level of professionalism with all levels of team members and management</li><li>
Ability to organize and manage multiple priorities</li><li>
Ability to provide strong customer service while actively listening and responding in an appropriate manner</li></ul></div>

Senior Business Execution Administrator - Executive Support Associate

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Senior Business Execution Administrator - Executive Support Associate