senior administrative associate

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><br>
The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. The Senior Administrative Associate will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins.</p><p>
(* denotes an &ldquo;essential function&rdquo;)</p><ul><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Assist in developing training plans and process maps for the administrative operation</li><li>Deliver training plans to a team of Admins</li><li>Serve as a subject matter expert and resource for junior employees</li><li>Interact with clients in person, over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
High school diploma or equivalent education</li><li>
Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience</li><li>
Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail; able to work on multiple projects simultaneously</li><li>
Must have good organizational skills</li><li>
Must be able to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Able to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $18.50/ hour. Typically, roles follow step<br>
progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly<br>
rate of pay, the total compensation package may also include overtime, shift<br>
differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision<br>
coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other<br>
voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance<br>
and employer/partner discounts.</p><p></p><p><br>
#LI-MY1</p><p>
#LI-Hybrid</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Senior Administrative Associate

International Union for Conservation of Nature

<div><div><div><div><div><div><div><div><div>Vacancy #: </div><div>7590
</div></div><br>
<div><div>Unit: </div><div>North America Regional Office &ndash; Finance
</div></div><br>
<div><div>Organisation: </div><div>International Union for Conservation of Nature (IUCN)
</div></div><br>
<div><div>Location: </div><div>North America Regional Office, Washington D.C., United States of America
</div></div><br>
<div><div>Reporting to: </div><div>Senior Finance Manager
</div></div><br>
<div><div>Work percentage: </div><div>100%
</div></div><br>
<div><div>Grade: </div><div>A3
</div></div><br>
<div><div>Expected start date: </div><div>01 June 2026
</div></div><br>
<div><div>Type of contract: </div><div>Fixed-term (up to 24 months with possibility of renewal)
</div></div><br>
<div><div>Closing date: </div><div>27 April 2026
</div></div><br>
</div></div></div></div><br>
</div></div><div>BACKGROUND
</div><div></div><div><p>IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.<br>
<br>
Created in 1948, IUCN is now the world&rsquo;s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, Indigenous People&rsquo;s organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
</p></div><div></div><div>JOB DESCRIPTION
</div><div></div><div><div>Accounting and reporting<br>
<ul><li>Review all accounting related transactions (payment vouchers, receipt vouchers, debit and credit notes, staff time charges, expense claims, credit card expense claims and correcting journal entries) prior to posting entry into the accounting system.</li><li>Ensure that all balance sheet accounts are reconciled in accordance with IUCN accounting policies and procedures</li><li>Assist with analyzing and interpreting the North America office&rsquo;s financial statements and project financial reports and recommending courses of action to improve efficiency and economy.</li><li>Review and provide guidance and coaching to staff ensuring accuracy, correctness and completeness of transactions recorded.</li><li>Ensure the timeliness of required financial reports to project managers, donors, Regional Office and IUCN Headquarters as necessary.</li><li>Review and ensure that debit and credit notes are properly invoiced and that the inter-company accounts are regularly reconciled in accordance with IUCN policies\</li><li>Assist with the timely end of the month and end of the year closing of books.</li></ul><br>
Treasury and cash management<br>
<ul><li>Prepare the cash flow projection and monitor the continued availability of funds to cover the requirements of the North America Office operations and hosted Center Units.</li><li>Review and ensure that disbursements are properly supported with relevant evidential documentation and that they are properly identified into its cost center or project codes.</li><li>Process all Wire Transfers/ACH payments (to staff, vendors, partners, grantees and donors).</li><li>Timely deposit of income received.</li><li>Cash and bank balances are reconciled with the records maintained in accordance with IUCN Accounting policies.</li><li>Credit card accounts are reconciled with the records maintained in accordance with IUCN Accounting policies.</li></ul><br>
Planning, Budgeting and Forecasting<br>
<ul><li>Assist in the planning and budgeting for the North America Office operations and its hosted projects and programs, as required.</li><li>Assist to Monitor exchange rates and assist program staff in preparing updated annual / total project budgets to adjust for exchange impacts.</li></ul><br>
Internal Control Environment<br>
<ul><li>Assist to Continuously review the adequacy of internal control to ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, systems and procedures and the smooth and orderly implementation of plans and activities.</li><li>Ensure the Internal Control Systems are in place and are monitored in accordance with IUCN Accounting policies and procedures</li></ul><br>
Fixed Asset Management<br>
<ul><li>Ensure the identification and proper inventory of fixed assets of IUCN North America office through the conduct of an annual inventory to determine their location and condition for proper disposition.</li><li>Determine accuracy of deprecation in accordance with IUCN policy and that the assets are adequately protected.</li><li>Ensure schedules of assets / project equipment are distributed to budget holders (Unit Managers) once a year to assist in verification of existence and condition.</li><li>Prepare requests for approval to dispose of missing, lost, stolen, damaged and obsolete equipment</li></ul><br>
Payroll/HR support<br>
<ul><li>Assist with semi-monthly payroll, retirement contributions, and FICA compliance.
</li><li>Respond to employee payroll or benefits inquiries and provide guidance on accessing HR platforms (e.g., ADP).
</li><li>Support onboarding of new staff and ensure completion of system setup tasks.
</li><li>Maintain and update HRMS with employee costs and benefits data.
</li><li>Support benefits administration including COBRA enrolment, including enrolment, terminations, and basic account updates.
</li><li>Preparation and filing of IRS Forms 1099/1096.
</li><li>Perform other HR-related tasks as requested by HR Officer.
</li></ul><br>
Audit<br>
<ul><li>Assist the Senior Finance Manager in preparing an audit plan for the year, and prepare appropriate plans for each individual audit, including a file for all documents required for the audit. Obtain approvals for each audit in accordance with the Delegation of Authority</li><li>Assist to Co-ordinate with the auditors in the external and internal audit of the country office and its component programs and projects. This includes preparation of draft financial statements and necessary notes to the accounts.</li><li>Ensure the closure and resolutions of audit findings.</li></ul><br>
Other Duties &ndash; Administrative &amp; Project related<br>
<ul><li>Assist in preparing and submitting financial reports and funding requests to relevant agencies.
</li><li>Support maintenance of required registrations (e.g., SAM).
</li><li>Assist in managing vendor accounts and office-related services (insurance, utilities, leases, etc.).</li><li>Provide project financial support when assigned, including financial reporting, monitoring, and documentation.
</li><li>Maintain digital filing for finance and project records.
</li><li>Carry out any other relevant task required by, and mutually agreed with, the line manager.</li></ul><br>
Key Competencies<br>
1. Attention to Detail &ndash; Ensures accuracy and completeness of financial transactions and records.
<br>
2. Process Orientation &ndash; Applies and monitors compliance with established policies and procedures.
<br>
3. Communication &amp; Collaboration &ndash; Effectively communicates with internal stakeholders; supports staff and managers.
<br>
4. Analytical Thinking &ndash; Assists in analyzing data and identifying issues or trends.
<br>
5. Time Management &amp; Reliability &ndash; Meets deadlines and manages competing priorities.
<br>
6. Integrity &amp; Confidentiality &ndash; Maintains confidentiality and acts professionally in handling sensitive information.
</div></div><div></div><div>REQUIREMENTS
 </div><div></div><p><div><div><div><div><li>Applicants must be legally authorized to work in the United States without employer sponsorship, now or in the future.</li><br>
<br>
<li>Bachelor&rsquo;s degree in finance, Accounting, Business Administration, or a related field preferred.</li><br>
<br>
<li>Minimum 3 years of experience in finance and Payroll.</li><br>
<br>
<li>Familiarity with payroll and finance systems (e.g., ADP), HRMS platforms, and financial software (e.g., Microsoft NAV).</li><br>
<br>
<li>Understanding of U.S. payroll regulations, FICA, benefits administration, and 1099 reporting.</li><br>
<br>
<li>Experience in budget development and staffing cost analysis is highly desirable.</li><br>
<br>
<li>Proficiency in Microsoft Excel and Office Suite.</li><br>
<br>
<li>Strong knowledge of accounting principles and financial reporting standards.</li><br>
<br>
<li>Experience in bank reconciliation, accounts payable/receivable, and petty cash management.</li><br>
<br>
<li>Familiarity with credit card reconciliation and income verification procedures.</li><br>
<br>
<li>Experience in an international or nonprofit organization, or donor-funded projects is an advantage.</li>
</div></div><br>
</div></div></p><div>SALARY
</div><p>The gross annual salary for this position is between USD 67'727 and USD 84'659. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.<br>
</p><div>APPLICATIONS
</div><div><p>Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the &quot;Apply&quot; button.</p>
<p>Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.</p>
<p>Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/</p>
</div><p></p><p><b><i>About IUCN</i></b><br>
<br>
<i>IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.</i><br>
<i>
</i><br>
<i>Created in 1948, IUCN is now the world&rsquo;s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.</i><br>
<i>
</i><br>
<i>IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.</i><br>
<i>
</i><br>
<i>Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people&rsquo;s well-being.</i><br>
<i>
</i><br>
<i>www.iucn.org</i><br>
<i>https://twitter.com/IUCN</i></p></div>

Senior Administrative Associate - Finance

Aga Khan University

<div><div>Senior Assistant / Associate - GPO - (2600012F)</div><div><div><br>
</div><p><b>Senior Assistant / Associate - GPO</b></p><p><b>
Entity:</b> Institute for Educational Development</p><p><b>
Location:</b> Karachi, Pakistan</p><p><b>
Introduction:</b></p><p>
The Aga Khan University &ndash; Institute for Educational Development (AKU-IED), located in Karachi, is a center of excellence committed to strengthening the quality of education in Pakistan and the developing world through innovative teacher education, research, policy dialogue, and community engagement. With regional centers in Gilgit, Chitral, and professional development outreach across the country, AKU-IED has played a pivotal role in improving educational practices and promoting inclusive, lifelong learning since its establishment.</p><p>
We are looking for an Associate Graduate Program Office (GPO) who will support the smooth functioning of graduate programs at AKU-IED. The ideal candidate will be detail-oriented, well-organized, and proactive in coordinating academic and administrative processes for programs such as M.Phil, Ph.D., and B.Ed. The role involves providing comprehensive administrative and logistical support, acting as a key liaison between students, faculty, and internal departments, and ensuring efficient execution of academic calendars, documentation, and related financial processes.</p><p>
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.</p><p><b>
Responsibilities:</b></p><p>
You will be responsible to:</p><ul><li>
Coordinate daily academic and administrative operations to support graduate programs and ongoing classes.</li><li>
Ensure readiness of classrooms and learning environments, including logistics, materials, AV, and technical support.</li><li>
Maintain accurate academic records, including attendance, student, and faculty data.</li><li>
Provide administrative and system support to faculty and students, including assistance with the Virtual Learning Environment (VLE).</li><li>
Coordinate hiring, contracts, and payment processes for mentors, visiting faculty, teaching assistants, and other short-term staff, in collaboration with HR and Finance.</li><li>
Prepare and process requisitions, payment documentation, and supplier information to ensure timely disbursements.</li><li>
Support academic communication with students regarding schedules, practicum arrangements, and program-related matters.</li><li>
Organize logistics for classes, meetings, events, admissions activities, and academic initiatives, including room bookings and transportation support.</li><li>
Assist in the preparation of academic handbooks, course materials, reports, and meeting minutes.</li><li>
Perform any other duties assigned by the Principal Investigator / Supervisor.</li></ul><p>
If you are passionate about service, organization, and being the face of a mission-driven institution, we encourage you to apply.</p></div><div></div><div><div><br>
</div><p><b>Requirements:</b></p><p>
You should have:</p><ul><li>
Bachelor&rsquo;s / Masters (Preferred) from an HEC-recognized university.</li><li>
2-3 years&rsquo; relevant experience in academic administration management.</li><li>
Understanding of higher education processes, academic calendars, program coordination, and student&ndash;faculty support systems.</li><li>
Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Familiarity with Virtual Learning Environments (VLE) such as Moodle or Blackboard.</li><li>
Basic understanding of institutional financial systems for processing requisitions, payments, and supplier IDs.</li><li>
Excellent verbal and written communication skills in English for effective coordination with faculty, students, and administrative departments.</li><li><div>
Ability to manage multiple tasks, meet deadlines, and maintain accuracy under pressure in a fast-paced academic environment.</div></li></ul><div></div><p><br>
Comprehensive employment reference checks will be conducted.</p><p>
Only shortlisted candidates will be contacted.</p><div><br>
</div></div><div>
Primary Location: Pakistan</div><div>
Organisation: Aga Khan University Pakistan</div><div>
Employee Status: Regular</div><div>
Job Type: Standard</div><div>
Job Posting: 07/04/2026, 7:10:18 AM</div><div>
Closing Date: 21/04/2026, 1:59:00 PM</div></div>

Senior Assistant / Associate - GPO

Vanguard

<div><div>Provides administrative support to a department, operating under direct supervision.</div><div><p><b>
Support a Senior Leader. Be the Connector. Grow Your Career.</b></p><p>
Are you energized by fast‑paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow?</p><p>
We&rsquo;re looking for an <b>Administrative Associate </b>to support the <b>Global Head of Identity and Access Management</b> at Vanguard. This is an <b>ideal entry‑level opportunity</b> for someone who brings curiosity, professionalism, and a positive mindset&mdash;and is ready to scale quickly with the right support.</p><div></div><p><b>
 Why This Role Is Special</b></p><p>
This isn&rsquo;t just calendar management.</p><p>
In this role, <b>you&rsquo;ll be at the center of how work gets done</b>, partnering closely with a senior leader and connecting with hundreds of people across the organization. You&rsquo;ll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level&mdash;skills that will serve you throughout your career.</p><p></p><p><b>
 What You&rsquo;ll Do
</b></p><ul><li>Manage a dynamic, high‑visibility calendar for a senior leader</li><li>
Coordinate meetings with partners across the organization, including executive‑level participants</li><li>
Learn how Vanguard works&mdash;and quickly figure out <i>who&rsquo;s who</i>, what matters most, and how to get things done</li><li>
Serve as a trusted, approachable point of contact for leaders and team members across the crew</li><li>
Build strong relationships and communicate with confidence and discretion</li><li>
Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way</li><li>
Grow your responsibilities and impact as trust and confidence build</li></ul><div></div><p><b>
✅ What We&rsquo;re Looking For
</b></p><ul><li>Strong <b>learning agility</b>&mdash;you pick things up fast and aren&rsquo;t afraid to ask questions</li><li>
A people‑first mindset: approachable, engaging, and collaborative</li><li>
The drive to figure things out, take ownership, and bring great energy to everything you do.</li><li>
A positive, professional, and <b>enthusiastic attitude</b></li><li>
Clear written and verbal communication skills</li><li>
Solid organizational skills and attention to detail</li><li>
Comfort working with calendars, meetings, and deadlines</li><li>
Good judgment and discretion&mdash;you know what to escalate and what to keep confidential</li></ul><div></div><p><b>
➕ Nice to Have
</b></p><ul><li>Prior administrative, coordinator, or scheduling experience</li><li>
Exposure to a large organization or enterprise environment</li><li>
Experience supporting multiple stakeholders or leaders</li><li>
Familiarity with corporate tools (Outlook, Teams, etc.)</li></ul><div></div><p><b>
 Growth &amp; Development</b></p><p>
You&rsquo;ll be supported, coached, and encouraged to grow&mdash;whether that means deepening your administrative expertise or mapping your career journey at Vanguard.</p><div></div><p><b>
 What We Value</b></p><ul><li>
People who speak professionally about past roles and experiences</li><li>
Curiosity over perfection</li><li>
Enthusiasm over ego</li><li>
Integrity, trust, and teamwork</li></ul><p>
W</p><div></div><p><b>
 Location &amp; Work Environment</b></p><ul><li>
Hybrid work model in PA only.</li><li>
No relocation or visa sponsorship available for this role</li></ul><div></div><p><b>
Special Factors</b></p><p><b>
Sponsorship</b></p>
Vanguard is not offering visa sponsorship for this position.<p></p><p><b>
About Vanguard</b></p><p>
At Vanguard, we don't just have a mission&mdash;we're on a mission.</p><p></p><p>
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p><p></p><p><b>
How We Work</b></p><p>
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p></div></div>

Administrative Associate: Identity & Access Management, GR&S

Treadstone Associates

<p><b>About Us</b></p><p>Treadstone Associates Pakistan is a professional services firm providing global team-augmentation and consulting solutions. We support clients across legal, operations, sales, marketing, finance, and administrative functions.</p><p>Our Associate Program trains young professionals to strengthen executive functioning, communication, and problem-solving skills while gaining international exposure.</p><p><b>Role Overview</b></p><p>As an <b>Administrative Associate</b>, you will play a key role in supporting day-to-day operations, internal coordination, and administrative workflows. This role provides a strong foundation for individuals looking to grow in operations, corporate support, and professional services environments.</p><p><b>Key Responsibilities</b></p><ul><li>Manage scheduling, correspondence, and documentation for internal teams.</li><li>Support operational planning, meeting coordination, and task tracking.</li><li>Maintain records, files, and data repositories with accuracy and confidentiality.</li><li>Assist in preparing reports, presentations, and administrative briefs.</li><li>Coordinate with cross-functional teams to ensure smooth workflow execution.</li><li>Provide general administrative support to leadership and project teams.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Strong communication and organizational skills.</li><li>Ability to handle multiple tasks with attention to detail.</li><li>Proficiency with productivity tools (MS Office, Teams, digital communication platforms).</li><li>A proactive mindset with a willingness to learn and adapt.</li></ul><p><b>Growth &amp; Development</b></p><p>The Treadstone Associate Program offers:</p><ul><li>Real-world international administrative and operational exposure.</li><li>Development of executive functioning, communication, and leadership skills.</li><li>A merit-based path to progress within a global professional services firm.</li></ul><p><b>How to Apply</b></p><p>Submit your application on Indeed or apply directly at <b>treadstoneassociates.pk/apply</b></p><p>Job Type: Full-time</p><p>Pay: From Rs100,000.00 per month</p><p>Work Location: Remote</p>

Administrative Associate

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14649</div>
</div><br>
<div><div><b>Department</b></div> <div>Orthopaedic Surgery 50000519
</div></div><br>
<div><div><b>Business Unit</b></div> <div>College of Medicine</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00AM - 5:00PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.<br>
</div><div>Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.<br>
</div><div>Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.</div></div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate I</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L1</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/17/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>6 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>Transcription Module</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.<br>
Must possess a high degree of integrity, flexibility, reliability, and dependability.<br>
<br>
Ability to exercise a high level of discretion in handling confidential and sensitive information.<br>
<br>
Advanced knowledge of organizational management, office management.<br>
<br>
A high degree of self-discipline and motivation.<br>
<br>
Ability to keep current in a thorough understanding of the entire institution.<br>
<br>
Ability to work independently.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Business related</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in a medical or academic environment as a chair&rsquo;s executive assistant or as an executive assistant in a corporate environment.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>EPIC Medical Record system</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
</div><br>
<div></div><div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97403</div></div></div></div></div></div></div></div><p></p>

Administrative Associate I

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