senior administrative associate

Stanford University

<div><div>The Division of Pediatric Critical Care at Stanford University is seeking an Administrative Associate 3 to provide executive-level administrative and operational support with limited supervision. The incumbent will support the Medical Director, department program, and other divisional faculty. S/he is expected to intuitively translate incoming requests and indirect requirements into achievable goals; s/he will create systems and processes through which objectives are met in a timely manner and with the highest quality. This hybrid role is on-site 2- 3 days per week.</div><p></p><div><br>
The Division is a growing team, including long-tenured faculty, staff, and leadership. The division's activities reach all parts of the mission: patient care, education, and research. The AA3 will have a great deal of exposure to all of these areas and will be communicating with a broad range of individuals at the executive level, both internally and externally. Within the Division, there is a strong operations team of about 30 people. We are a supportive group that prioritizes well-being, with many team events and opportunities for professional development and personal growth. We value balancing home and work life. We foster an environment that leads to fulfilling and rewarding careers at Stanford University for all staff. The AA3 will also be part of the Department of Pediatrics, the second-largest Department in the School. The Department hosts many events and training opportunities and is a place where staff are nurtured. Please check out our website and social media channels below.</div><div>
Division website</div><p>
Duties include:</p><br>
<p></p><ul><li>
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li><li>
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li><li>
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li><li>
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li><li>
Create complex reports and spreadsheets which may utilize specialized software and systems.</li><li>
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li><li>
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li><li>
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li><li>- Other duties may also be assigned</li></ul><p>
Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $39.20 - $45.56.</p>
<div><p>EDUCATION &amp; EXPERIENCE (REQUIRED):</p><p>
High school diploma and four years of administrative experience, or combination of education and relevant experience.</p><p>
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):</p><ul><li>
Advanced computer skills and demonstrated experience with office software and email applications.</li><li>
Demonstrated success in following through and completing projects.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Strong verbal and written communication skills.</li><li>
Excellent customer service and interpersonal skills.</li><li>
Ability to prioritize, multi-task, and assign work to others.</li><li>
Ability to take initiative and ownership of projects.</li><li>
Ability to routinely and independently exercise sound judgment in making decisions</li></ul><p>
PHYSICAL REQUIREMENTS*:</p><ul><li>Constantly perform desk-based computer tasks.</li><li>Frequently sitting.</li><li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>Rarely twist/bend/stoop/squat, kneel/crawl.</li><li>- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.</li></ul></div></div>

Senior Administrative Associate

Vanguard

<div><div>Provides administrative support to a department, operating under direct supervision.</div><div><p><b>
Support a Senior Leader. Be the Connector. Grow Your Career.</b></p><p>
Are you energized by fast‑paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow?</p><p>
We&rsquo;re looking for an <b>Administrative Associate </b>to support the <b>Global Head of Identity and Access Management</b> at Vanguard. This is an <b>ideal entry‑level opportunity</b> for someone who brings curiosity, professionalism, and a positive mindset&mdash;and is ready to scale quickly with the right support.</p><div></div><p><b>
 Why This Role Is Special</b></p><p>
This isn&rsquo;t just calendar management.</p><p>
In this role, <b>you&rsquo;ll be at the center of how work gets done</b>, partnering closely with a senior leader and connecting with hundreds of people across the organization. You&rsquo;ll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level&mdash;skills that will serve you throughout your career.</p><p></p><p><b>
 What You&rsquo;ll Do
</b></p><ul><li>Manage a dynamic, high‑visibility calendar for a senior leader</li><li>
Coordinate meetings with partners across the organization, including executive‑level participants</li><li>
Learn how Vanguard works&mdash;and quickly figure out <i>who&rsquo;s who</i>, what matters most, and how to get things done</li><li>
Serve as a trusted, approachable point of contact for leaders and team members across the crew</li><li>
Build strong relationships and communicate with confidence and discretion</li><li>
Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way</li><li>
Grow your responsibilities and impact as trust and confidence build</li></ul><div></div><p><b>
✅ What We&rsquo;re Looking For
</b></p><ul><li>Strong <b>learning agility</b>&mdash;you pick things up fast and aren&rsquo;t afraid to ask questions</li><li>
A people‑first mindset: approachable, engaging, and collaborative</li><li>
The drive to figure things out, take ownership, and bring great energy to everything you do.</li><li>
A positive, professional, and <b>enthusiastic attitude</b></li><li>
Clear written and verbal communication skills</li><li>
Solid organizational skills and attention to detail</li><li>
Comfort working with calendars, meetings, and deadlines</li><li>
Good judgment and discretion&mdash;you know what to escalate and what to keep confidential</li></ul><div></div><p><b>
➕ Nice to Have
</b></p><ul><li>Prior administrative, coordinator, or scheduling experience</li><li>
Exposure to a large organization or enterprise environment</li><li>
Experience supporting multiple stakeholders or leaders</li><li>
Familiarity with corporate tools (Outlook, Teams, etc.)</li></ul><div></div><p><b>
 Growth &amp; Development</b></p><p>
You&rsquo;ll be supported, coached, and encouraged to grow&mdash;whether that means deepening your administrative expertise or mapping your career journey at Vanguard.</p><div></div><p><b>
 What We Value</b></p><ul><li>
People who speak professionally about past roles and experiences</li><li>
Curiosity over perfection</li><li>
Enthusiasm over ego</li><li>
Integrity, trust, and teamwork</li></ul><p>
W</p><div></div><p><b>
 Location &amp; Work Environment</b></p><ul><li>
Hybrid work model in PA only.</li><li>
No relocation or visa sponsorship available for this role</li></ul><div></div><p><b>
Special Factors</b></p><p><b>
Sponsorship</b></p>
Vanguard is not offering visa sponsorship for this position.<p></p><p><b>
About Vanguard</b></p><p>
At Vanguard, we don't just have a mission&mdash;we're on a mission.</p><p></p><p>
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p><p></p><p><b>
How We Work</b></p><p>
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p></div></div>

Administrative Associate: Identity & Access Management, GR&S

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14649</div>
</div><br>
<div><div><b>Department</b></div> <div>Orthopaedic Surgery 50000519
</div></div><br>
<div><div><b>Business Unit</b></div> <div>College of Medicine</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00AM - 5:00PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.<br>
</div><div>Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.<br>
</div><div>Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.</div></div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate I</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L1</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/17/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>6 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>Transcription Module</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.<br>
Must possess a high degree of integrity, flexibility, reliability, and dependability.<br>
<br>
Ability to exercise a high level of discretion in handling confidential and sensitive information.<br>
<br>
Advanced knowledge of organizational management, office management.<br>
<br>
A high degree of self-discipline and motivation.<br>
<br>
Ability to keep current in a thorough understanding of the entire institution.<br>
<br>
Ability to work independently.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Business related</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in a medical or academic environment as a chair&rsquo;s executive assistant or as an executive assistant in a corporate environment.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>EPIC Medical Record system</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
</div><br>
<div></div><div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97403</div></div></div></div></div></div></div></div><p></p>

Administrative Associate I

Aetheron Private Limited

<p><b>Position:</b> Senior Executive &ndash; Administration &amp; IT<br/><b>Location:</b> Lahore<br/><b>Salary:</b> PKR 80,000 per month<br/><b>Job Type:</b> Full-Time<br/><b>Working Days:</b> Monday &ndash; Friday<br/><b>Working Hours:</b> 9:00 AM &ndash; 6:00 PM</p><p><b>Job Overview:</b><br/>We are seeking a proactive and experienced <b>Senior Executive &ndash; Administration &amp; IT</b> to manage office administrative operations while supporting the organization&rsquo;s IT infrastructure. The ideal candidate should have strong organizational skills, technical understanding of IT systems, and the ability to coordinate with vendors and internal teams to ensure smooth office operations.</p><p><b>Key Responsibilities:</b></p><p><b>Administrative Responsibilities:</b></p><ul><li>Oversee day-to-day office administration and ensure smooth operational workflow.</li><li>Manage office supplies, inventory, and vendor coordination.</li><li>Handle facility management including maintenance, utilities, and office equipment.</li><li>Maintain administrative records, documentation, and reporting.</li><li>Coordinate travel arrangements, meetings, and office events when required.</li><li>Supervise support staff such as drivers, office assistants, and housekeeping staff.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul><p><b>IT Responsibilities:</b></p><ul><li>Provide first-level IT support to employees for hardware, software, and network-related issues.</li><li>Manage installation, configuration, and maintenance of computers, printers, and other IT equipment.</li><li>Coordinate with external IT vendors for troubleshooting, system upgrades, and maintenance.</li><li>Monitor office network performance and ensure smooth connectivity.</li><li>Maintain IT asset inventory and ensure proper documentation of equipment.</li><li>Assist in implementing data security measures and backup procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>3&ndash;5 years of relevant experience in administration and IT support.</li><li>Strong knowledge of office management systems and basic IT infrastructure.</li><li>Good problem-solving, communication, and organizational skills.</li><li>Ability to manage multiple tasks and coordinate with different departments.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary of <b>PKR 80,000 per month</b></li><li>Professional work environment</li><li>Opportunity to work in a dynamic and collaborative team</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 per month</p><p>Work Location: In person</p>

Senior Executive – Administration & IT

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
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RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Administrative Associate

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Senior Administrator (Arabic / English)</b></p><p><b>
Qatar</b></p><p></p><p>
Parsons is looking for an experienced and highly organized <b>Senior Administrator (Arabic/English)</b> to join our team! In this role, you will support day‑to‑day registration and administrative activities for real estate and city management operations, ensuring that all documentation, transactions, and stakeholder interactions are handled efficiently and accurately.</p><p></p><p><b>
What You&rsquo;ll Be Doing</b></p><ul><li>
Coordinate with the registration team and provide effective administrative support for daily operations.</li><li>
Process and complete registration transactions for lands and units in a timely and accurate manner.</li><li>
Handle the full cycle of lease registration, including preparation, submission, and follow‑up.</li><li>
Process and administer sales and resale registration agreements in line with applicable procedures and regulations.</li><li>
Archive and maintain SPA contracts, title deeds, and other critical records in an organized and secure manner.</li><li>
Perform general administrative tasks such as processing expenses, gathering data, preparing and printing documents, and scheduling meetings.</li><li>
Follow up with clients, authorities, and internal stakeholders to ensure smooth progress of registration and related activities.</li><li>
Prepare basic reports, trackers, and summaries related to registration status and administrative activities.</li><li>
Support compliance with internal policies and external regulatory requirements for documentation and record‑keeping.</li><li>
Perform other responsibilities associated with this position as may be appropriate or assigned by management.</li></ul><p></p><p><b>
What Required Skills You&rsquo;ll Bring</b></p><ul><li>
Bachelor&rsquo;s degree or Diploma in Business Administration, Real Estate, Management, or a related field.</li><li>
5 years of experience in an administrative role, preferably within real estate, city management, property registration, or a related domain.</li><li>
Working knowledge of city management and/or real estate operations, including familiarity with registration and documentation processes.</li><li>
Proven experience in Qatar or other GCC countries is preferred.</li><li>
Proficiency in Microsoft Office applications suite, including Word, Excel, PowerPoint, and Outlook.</li><li>
Strong oral and written communication skills in both Arabic and English.</li><li>
Excellent time management, organizational skills, and attention to detail.</li><li>
Ability to work under pressure while maintaining a high level of accuracy and professionalism.</li><li>
Strong interpersonal skills and the ability to interact effectively with clients, authorities, and multidisciplinary internal teams.</li></ul><p></p><p><b>
What Desired Skills You&rsquo;ll Bring</b></p><ul><li>
Previous experience in government, municipal, or semi‑government entities dealing with land/real estate registration is a strong advantage.</li><li>
Familiarity with electronic registration platforms or land registration systems used in Qatar or the GCC.</li><li>
Experience in preparing, reviewing, and organizing legal/contractual documents (e.g., SPAs, lease agreements, title deeds).</li><li>
Ability to independently prioritize tasks, manage multiple deadlines, and escalate issues when required.</li><li>
High level of discretion and confidentiality in handling sensitive information.</li><li>
Proactive, solution‑oriented mindset with the ability to improve administrative processes.</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Administrator (Arabic/English)

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