senior administrative services officer

Feur Media House

<div>
 
 
 About Feur Media House
 
 
 
 
 
 
 
 Feur Media House is a full-service creative and marketing agency &mdash; the only marketing partner you&rsquo;ll ever need. Our range of services includes design, development, social media management, film &amp; photography, and IT services, providing clients with comprehensive solutions that deliver real impact and measurable results.
 
 
 
 We proudly work with a diverse portfolio of clients across various sectors, including universities, healthcare, retail, corporate, and more.
 
 
 
 
 
 
 We are looking for a talented Administrative Officer to join our team, where you will contribute to managing office operations, supporting smooth inter-departmental coordination, and ensuring efficient administrative processes across the agency.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 
 
 Manage day-to-day virtual office operations, including correspondence, digital filing, and record-keeping.
 
 
 
 </li>
 <li>
 
 
 Organize online meetings, appointments, and virtual company events, ensuring schedules run smoothly.
 
 
 
 </li>
 <li>
 
 
 Maintain accurate records of attendance, digital resources, and other administrative documentation.
 
 
 
 </li>
 <li>
 
 
 Support communication and coordination between departments remotely to ensure workflow efficiency.
 
 
 
 </li>
 <li>
 
 
 Serve as the primary point of contact for general office queries and staff support.
 
 
 
 </li>
 <li>
 
 
 Prepare reports, presentations, and updates for management as needed.
 
 
 
 </li>
 <li>
 
 
 Assist in implementing internal projects and virtual administrative initiatives.
 
 
 
 </li>
 <li>
 
 
 Stay informed about best practices in office management and administrative processes to improve efficiency.
 
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 
 
 
 </li>
 <li>
 
 
 1&ndash;3 years of experience in administrative or office support.
 
 
 
 </li>
 <li>
 
 
 Strong organizational and time management skills.
 
 
 
 </li>
 <li>
 
 
 Excellent written and verbal communication skills.
 
 
 
 </li>
 <li>
 
 
 Proficiency in Microsoft Office.
 
 
 
 </li>
 <li>
 
 
 Familiarity with email and project management tools.
 
 
 
 </li>
 <li>
 
 
 Ability to multitask, prioritize, and work independently.
 
 
 
 </li>
 <li>
 
 
 Detail-oriented and accurate.
 
 
 
 </li>
 <li>
 
 
 Flexible, adaptable, and proactive team player.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 
 Why Join Feur Media House
 
 
 
 
 <ul>
 <li>
 
 
 Work in a fast-paced, innovative agency where Admin plays a key role in supporting smooth operations and organizational efficiency.
 
 
 
 </li>
 <li>
 
 
 Collaborate closely with a dynamic creative, technical, and marketing team.
 
 
 
 </li>
 <li>
 
 
 Play a vital role in organizing office operations, coordinating between departments, and ensuring effective communication.
 
 
 
 </li>
 <li>
 
 
 Access opportunities for career growth into senior administrative or operations management roles.
 
 
 
 </li>
 <li>
 
 
 Competitive salary with performance-based incentives.
 
 
 
 </li>
 <li>
 
 
 Be part of a supportive environment that encourages innovation, problem-solving, and continuous learning.
 
 
 
 </li>
 <li>
 
 
 Work with a diverse team and contribute to projects across multiple industries.
 
 
 
 </li>
 </ul>
 
 
 If this sounds like you, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 
</div>

Administrative Officer

International Water Management Institute (IWMI)

<div>
 The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a talented individual to join its office in Lahore, Pakistan, as an Administrative Officer.
 
 
 The Administrative Officer will work closely with IWMI Pakistan team and ensure the uninterrupted facilities and administration services in IWMI Lahore office. The incumbent will maintain the sufficient stock levels of office supplies and consumables, initiate and supervise the periodic and need based office repairs and maintenance tasks, keep record of all IWMI Pakistan assets, will coordinate for asset verifications, movements and disposals. Where needed, initiate and complete the procurement tasks related to office operations in a proactive way.
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Record keeping of office assets, their movements, and disposals as per IWMI policies and guidelines; coordinate the physical verification of all IWMI assets twice a year and maintain office-wise and project-wise asset records as per IWMI and donor formats
 </li>
 <li>
 Ensure uninterrupted office facilities and maintain sufficient stocks of office supplies and consumables with accurate records of monthly consumption and reorders
 </li>
 <li>
 Regularly monitor the office building, garden areas, parking areas, and entry/exit points for regular maintenance, ensuring high-quality standards for cleanliness and functionality. Where procurement of goods, services, or works is needed, initiate and complete the procurement tasks in a proactive manner
 </li>
 <li>
 Maintain the continuous functionality of the office smart entry system, attendance records, and visitor logs; ensure uninterrupted provision of utilities and services including electricity, water, gas, telephone, backup generators, and rooftop solar system
 </li>
 <li>
 Liaise with IWMI service contractors to ensure that services are rendered according to the contracts in a timely manner and that their contracts are initiated and executed on time to avoid any disruption in services
 </li>
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 Responsible for the smooth functioning of office equipment and assets; where needed, arrange necessary repairs and maintenance
 </li>
 <li>
 Work closely with kitchen and janitorial services contractors to ensure that a high level of service is provided to the IWMI team and hygiene standards are maintained
 </li>
 <li>
 Work closely with the transport team and other operations staff for the provision of road and air transport services as per IWMI requirements
 </li>
 <li>
 Work closely with the Country Representative, Senior Manager Administration, Project Leaders, and Research Group Leaders for the arrangements of meetings, workshops, conferences, and hotel reservations for events or accommodation services according to IWMI requirements
 </li>
 <li>
 Ensure compliance with IWMI policies and procedures in performing duties
 
 
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 
 EDUCATIONAL QUALIFICATIONS &amp; EXPERIENCE:
 
 
 
 
 
 Essential,
 
 
 
 
 <ul>
 <li>
 Bachelor's or Master's degree in business administration, Business Management, Public Administration, or a closely related discipline.
 </li>
 <li>
 Minimum of five (05) years of working experience in similar capacity preferably within the development sector organizations
 
 
 </li>
 </ul>
 
 KNOWLEDGE, SKILLS &amp; ABILITIES:
 
 
 
 
 
 Essential,
 
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office package especially in Word &amp; Excel.
 </li>
 <li>
 Ability to demonstrate a customer-oriented, robust service delivery approach in proactive manner.
 </li>
 <li>
 A good team player and have ability and flexibility to adapt to change
 </li>
 <li>
 Good interpersonal skills and the ability to establish and maintain effective working relationships with individuals in a multicultural and multidisciplinary environment, demonstrating sensitivity and respect for diversity.
 </li>
 <li>
 Excellent oral and written language skills in English including effective listening and strong verbal and written communication abilities
 
 
 </li>
 </ul>
 
 
 Benefits
 
 
 
 
 This is a nationally recruited position and
 
 only Pakistan nationals
 
 will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&amp;D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.
 
 
 
 HOW TO APPLY:
 
 Apply for the position by following the application instructions at
 
 www.iwmi.org/jobs
 
 . We will be accepting applications through 24:00 (IST) on December 26, 2025 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
 
 
 
 IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.
 
</div>

Benchmark School System

Position Summary: The Admin Support Officer is responsible for providing administrative assistance to ensure smooth daily operations within the organization. This role involves managing documentation, coordinating office tasks, supporting staff, and maintaining an organized and efficient work environment.Key Responsibilities:1. Administrative Assistance<ul><li>Handle day-to-day administrative tasks, including filing, photocopying, scanning, and data entry.</li><li>Maintain organized records and documentation for easy accessibility.</li><li>Assist in preparing letters, notices, circulars, and official correspondence.</li></ul>2. Office Coordination<ul><li>Coordinate with different departments to ensure smooth workflow.</li><li>Manage calendars, schedule meetings, and support office events.</li><li>Ensure office supplies (stationery, forms, equipment) are stocked and available.</li></ul>3. Front Office &amp; Communication Support<ul><li>Assist in handling calls, emails, and walk-in inquiries.</li><li>Facilitate internal and external communication professionally.</li><li>Redirect queries to relevant departments when required.</li></ul>4. Documentation &amp; Reporting<ul><li>Maintain updated data, reports, attendance records, and logs.</li><li>Prepare daily, weekly, and monthly reports as instructed.</li><li>Maintain confidentiality of sensitive documents.</li></ul>5. Support to Management<ul><li>Assist senior management with administrative tasks and follow-ups.</li><li>Help in organizing meetings, taking minutes, and sharing updates.</li><li>Provide support in implementing administrative policies and procedures.</li></ul>6. Coordination for Events &amp; Activities<ul><li>Assist in planning and organizing school/office events, trainings, and meetings.</li><li>Support logistics such as setup, equipment, participant lists, and materials.</li></ul>Required Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in any relevant field (Administration, Management preferred).</li><li>Prior experience in administrative or office support role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and multitasking abilities.</li><li>Professional attitude, punctuality, and attention to detail.</li></ul>Core Competencies:<ul><li>Time management</li><li>Office organization</li><li>Documentation accuracy</li><li>Professional communication</li><li>Problem-solving skills</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timePay: Up to Rs45,000.00 per monthWork Location: In person

Female Administrative Officer

blnk

<div>
 
 Job Objective
 
 
 
 Administrative Officer is to support our daily administrative operations. This role encompasses a wide range of responsibilities, including general administration, facility management, procurement, and office support to ensure smooth and efficient operations across the company.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 General Administration
 </li>
 <li>
 Manage daily administrative and office support tasks.
 </li>
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 Manage office supplies inventory and ensure timely replenishment.
 </li>
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 Support the onboarding process for new hires in coordination with HR.
 </li>
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 Maintain and organize office records, documents, and filing systems (physical and digital).
 </li>
 <li>
 Oversee messengers and office boys in coordination with the Administration Manager.
 </li>
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 Keep accurate and updated records of our assets.
 </li>
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 Manage office assets &ndash; track, maintain, and ensure proper use of all company assets.
 </li>
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 Schedule and prepare meeting rooms.
 </li>
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 Facility Management
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 Oversee the maintenance and cleanliness of office premises.
 </li>
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 Liaise with building management and service providers for office repairs and facility-related concerns.
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 Monitor office equipment (printers, telephones, air conditioning, etc.) and arrange service as required.
 </li>
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 Coordinate office space planning and seating arrangements.
 </li>
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 Purchasing &amp; Procurement
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 Source, compare, and negotiate with vendors for office supplies, equipment, and services.
 </li>
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 Process purchase requests and prepare purchase orders in accordance with company policies.
 </li>
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 Maintain updated records of purchases, suppliers, and pricing.
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 Ensure timely delivery and quality of goods and services.
 </li>
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 Manage and control petty cash according to company policy.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 
 Qualifications, Experience, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 </li>
 </ul>
 
 Minimum Experience
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience in an administrative role.
 </li>
 <li>
 Proven experience in office management, staff supervision, and administrative support.
 </li>
 <li>
 Strong leadership and team management skills.
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other relevant software.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
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 Ability to manage budgets and financial records.
 </li>
 <li>
 Strong problem-solving skills and the ability to work under pressure.
 </li>
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 A proactive approach with the ability to anticipate needs and manage multiple priorities.
 </li>
 </ul>
</div>

NTPA Recruitment

Job Title: Administrative Officer Location: Peshawar, Pakistan Organization: Pakistan Skill Incubation Program (PSIP)About PSIP: Pakistan Skill Incubation Program (PSIP) is a national initiative dedicated to empowering youth across Pakistan through free skill-based training, professional development, and internship/job placement opportunities. PSIP works with students, professionals, and industries to bridge the gap between education and employment.Job Summary: We are seeking a highly organized and proactive Administrative Officer to manage day-to-day administrative operations, support program coordination, and ensure smooth functioning of PSIP&rsquo;s training, events, and office activities. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in administration or office management.Key Responsibilities:<ul><li>Oversee daily office operations and ensure administrative efficiency.</li><li>Coordinate training programs, workshops, and events across PSIP centers.</li><li>Maintain records, documentation, and reports related to programs, students, and staff.</li><li>Assist in recruitment, onboarding, and coordination of staff and trainers.</li><li>Liaise with partners, stakeholders, and government or private institutions.</li><li>Manage correspondence, scheduling, and office supplies.</li><li>Support management in implementing policies, procedures, and initiatives.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 2 years of experience in administration, office management, or program coordination.</li><li>Strong organizational, planning, and multitasking skills.</li><li>Excellent written and verbal communication skills in English and Urdu.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and basic IT tools.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred:<ul><li>Experience in education, skill development programs, or training organizations.</li><li>Knowledge of government or corporate project coordination.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs35,000.00 per monthWork Location: In person

khales.ae

<div>
 Position Title: Administration Officer (HR &amp; PRO)
 
 
 Industry:
 
 Engineering Consultancy
 
 
 
 Location:
 
 UAE
 
 
 
 Experience Required:
 
 Minimum 4 years
 
 
 Job Summary
 
 We are seeking a detail-oriented and reliable
 
 Administration Officer
 
 with proven experience in
 
 HR operations, PRO services, and administrative support
 
 within an
 
 engineering consultancy environment
 
 . The ideal candidate will have strong knowledge of
 
 UAE Labour Law
 
 , government procedures, and
 
 software systems
 
 , and will support both
 
 technical teams and management
 
 in daily operations.
 
 
 
 
 Key Responsibilities
 
 
 
 Administration
 <ul>
 <li>
 Manage daily office administration for the engineering consultancy
 </li>
 <li>
 Maintain organized filing systems for project, HR, and company records
 </li>
 <li>
 Prepare official letters, reports, memos, and engineering-related documentation
 </li>
 <li>
 Coordinate administrative support for engineering projects and consultants
 </li>
 <li>
 Manage office supplies, vendors, and service providers
 </li>
 </ul>
 
 
 
 Human Resources (HR)
 <ul>
 <li>
 Support recruitment, onboarding, and offboarding of technical and non-technical staff
 </li>
 <li>
 Maintain employee files, contracts, certifications, and CV records
 </li>
 <li>
 Manage leave, attendance, timesheets, and coordination with payroll
 </li>
 <li>
 Assist in performance appraisals, training records, and compliance documentation
 </li>
 <li>
 Ensure HR practices align with
 
 UAE Labour Law
 
 and company policies
 </li>
 </ul>
 
 
 
 PRO &amp; Government Relations
 <ul>
 <li>
 Handle visa processing, renewals, cancellations, and status changes
 </li>
 <li>
 Process Emirates ID, medical tests, labour cards, and immigration applications
 </li>
 <li>
 Liaise with MOHRE, GDRFA, municipalities, free zones, and other authorities
 </li>
 <li>
 Track expiry dates for visas, licenses, and staff certifications
 </li>
 <li>
 Maintain accurate PRO trackers and compliance reports
 </li>
 </ul>
 
 
 
 Software &amp; Systems
 <ul>
 <li>
 Proficient in
 
 MS Office (Excel, Word, Outlook, PowerPoint)
 
 </li>
 <li>
 
 Experience using HRMS / ERP / Document Control Systems
 
 </li>
 <li>
 
 Support project documentation, trackers, dashboards, and reporting
 
 </li>
 <li>
 
 Maintain digital records for engineering projects and HR documentation
 
 </li>
 <li>
 
 Ability to adapt to engineering and project management software
 
 </li>
 </ul>
 
 
 
 Qualifications &amp; Experience
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, Engineering Administration, or related field
 </li>
 <li>
 Minimum
 
 4 years of experience
 
 in administration with HR &amp; PRO exposure
 </li>
 <li>
 Mandatory experience in an
 
 engineering consultancy or related technical firm
 
 </li>
 <li>
 
 Strong understanding of UAE Labour Law and government procedures
 
 </li>
 <li>
 
 Experience supporting engineers, consultants, and project teams
 
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 <ul>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Strong written and verbal communication skills (English required; Arabic preferred)
 </li>
 <li>
 High attention to detail and confidentiality
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Professional attitude and strong coordination skills
 </li>
 </ul>
 
 
 
</div>

AcaiXpress

Luxury Holiday &amp; Experiences Company Abu DhabiAbout the CompanyWe are a privately held luxury holiday and experiences company based in Abu Dhabi, serving high value individuals and VVIP clientele. Our portfolio includes exclusive holiday homes and curated travel experiences where precision, discretion, and professionalism are essential.As a growing premium brand, we are in an active building phase. Clear communication, accuracy, and consistency are critical to how we operate internally and how we represent ourselves to partners and clients.Role OverviewWe are looking for a highly organized Admin Officer with exceptional communication skills to support daily operations, property listings, and marketing coordination.This role goes beyond basic administration. You will be the point of coordination between internal teams, partners, suppliers, photographers, platforms, and occasionally clients. Strong written and verbal English is absolutely essential, as a large part of the role involves drafting messages, coordinating instructions, confirming details, and ensuring nothing is misunderstood.If you are not confident communicating clearly, professionally, and accurately in English, this role will not be a good fit.Key ResponsibilitiesAdministrative &amp; Communication Coordination<ul><li>Handle day to day administrative tasks and internal coordination</li><li>Draft, review, and manage professional written communication including emails, messages, briefs, and follow ups</li><li>Coordinate clearly with partners, suppliers, property contacts, and service providers</li><li>Track conversations, confirmations, and approvals to avoid miscommunication or errors</li><li>Manage documents, contracts, booking records, and internal trackers</li><li>Maintain structured and well documented digital filing systems</li><li>Support business setup related tasks and coordinate with PRO service providers when required</li></ul>Listings &amp; Marketing Coordination<ul><li>Create, upload, and update property and experience listings across platforms</li><li>Ensure listing details, pricing, images, and descriptions are accurate, consistent, and clearly written</li><li>Coordinate listing requirements with photographers, designers, and platforms</li><li>Communicate briefs and feedback accurately to creative partners</li><li>Support basic marketing execution such as social media posting and content scheduling</li><li>Assist with captions, promotional text, and listing visibility, with attention to tone and clarity</li></ul>Candidate Requirements<ul><li>Experience in hospitality, tourism, real estate, or luxury services is required</li><li>Experience in business setup processes or working with PRO services is highly preferred</li><li>Excellent written and verbal English is mandatory and will be assessed during the hiring process</li><li>Ability to write clear, professional emails and instructions without supervision</li><li>Arabic speaker is preferred but not a requirement</li><li>Strong attention to detail and structured thinking</li><li>Confident using digital tools, social platforms, and online systems</li><li>Proactive, reliable, and comfortable working in a growing, evolving environment</li></ul>Important to KnowWe are a growing luxury holiday company and not yet fully established. This role requires flexibility, accountability, and clear communication across multiple functions. The ability to communicate accurately and consistently is critical to success in this position.What We Offer<ul><li>Competitive compensation package</li><li>Health insurance</li><li>Exposure to high value clients, executives, and VVIPs</li><li>Close collaboration with leadership and decision makers</li><li>Hands on experience in luxury travel and hospitality operations</li><li>Clear growth opportunities as the company scales</li><li>Long term potential to grow into senior administrative or operations roles</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin or Office Management: 2 years (Required)</li><li>Marketing Coordination: 2 years (Preferred)</li><li>Business Setup or PRO: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Senior Administrative Officer

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