senior administrative services officer

Public Health Career

<div>
 Position Code : PHFI-CNST-2629
 
 
 Position Title : Consultant- Officer / Senior Officer &ndash; Administration
 
 
 No. of Pos. : 01
 
 
 Location : Delhi/NCR
 
 
 Duration of Po.: 06 months (Extendable based upon performance/ requirement)
 
 
 
 Brief On The Organization
 
 
 
 The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders. For more information, please visit the website
 
 www.phfi.org.
 
 
 
 
 Deliverables
 
 
 
 The incumbent will work under the direct supervision of the Head of Administration and will perform the following:
 
 
 
 Office Operations
 
 
 
 <ul>
 <li>
 Ensure smooth day-to-day office operations, including facility management and supplies. Coordinate logistic requirements for the office, including supplies, equipment and maintenance, facility management, etc.
 </li>
 <li>
 Foster a collaborative and supportive work environment to maximise team efficiency.
 
 
 </li>
 </ul>
 
 Tendering And Procurement
 
 
 
 <ul>
 <li>
 Execute procurement and tendering processes in accordance with organisational policies and procedures.
 </li>
 <li>
 Ensure full compliance with internal policies and regulatory requirements throughout the procurement lifecycle.
 </li>
 <li>
 Ensure compliance with PHFI policies and procedures throughout the procurement process.
 
 
 </li>
 </ul>
 
 Fixed Asset Management
 
 
 
 <ul>
 <li>
 Maintain SOPs for asset procurement and management. Ensure proper tagging and tracking of assets. Fixed Asset Management and record-keeping
 </li>
 <li>
 Conduct periodic physical verification of assets.
 
 
 </li>
 </ul>
 
 Record Keeping And Reporting
 
 
 
 <ul>
 <li>
 Maintain accurate records, prepare reports, and compose correspondence related to administrative activities.
 </li>
 <li>
 Provide regular updates to senior management on the status of administrative operations.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Execute plans, policies, and programs related to business and financial affairs, property and equipment, supplies, facility management services, catering service, inventory, buildings and grounds maintenance, engineering, and safety programs.
 </li>
 <li>
 Develop budget recommendations for operating expenditures and capital outlay, and maintain proper records.
 
 
 </li>
 </ul>
 
 Events/conferences
 
 
 
 <ul>
 <li>
 Organise national and international conferences, workshops, meetings, etc., as required.
 </li>
 <li>
 Manage all logistical arrangements, including venue booking, travel arrangements, and participant coordination.
 
 
 </li>
 </ul>
 
 Inventory Management
 
 
 
 <ul>
 <li>
 Maintain an inventory of equipment and goods for the project office/company.
 </li>
 <li>
 Ensure adequate stock levels are maintained, and procurement processes are executed efficiently.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Coordination with Travel agencies for Travel services (ticket booking/visa purchase/hotel bookings,/Bill processing/account reconciliation, etc. )
 
 
 </li>
 </ul>
 
 Team Coordination
 
 
 
 <ul>
 <li>
 Coordinate activities by scheduling work assignments, setting priorities, and directing subordinate employees.
 </li>
 <li>
 Foster a collaborative and supportive work environment to maximise team efficiency.
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Empanelment of vendors/Identifying new vendors/agencies as and when required
 </li>
 <li>
 Vendor contracts/agreements/AMCs
 </li>
 <li>
 Vendor payment processing and account reconciliation
 
 
 </li>
 </ul>
 
 Program Planning And Policy Formulation
 
 
 
 <ul>
 <li>
 Ensure operations adhere to policies and regulations.
 </li>
 <li>
 Formulate current and long-range programs, plans, and policies for departmental programs.
 </li>
 <li>
 No other related tasks were assigned by the supervisor
 
 
 </li>
 </ul>
 
 Education
 
 
 
 
 Essential:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field. Master&rsquo;s degree preferred.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 
 Essential:
 
 
 
 <ul>
 <li>
 Minimum 4&ndash;5 years of relevant experience in administration, with at least 3 years in a supervisory or managerial role.
 </li>
 <li>
 Proven experience in managing office operations, procurement, and administrative functions.
 </li>
 <li>
 Strong leadership and team management capabilities, with the ability to supervise and guide teams effectively.
 </li>
 <li>
 Understanding of office management procedures, systems, and compliance requirements. n-in-depth understanding of office management procedures and policies Proficiency in MS Office/Excel.
 </li>
 <li>
 Knowledge of procurement processes, vendor management, and inventory control.
 </li>
 <li>
 Experience in budget monitoring, financial planning, and expense tracking.
 </li>
 <li>
 Excellent organisational and multitasking abilities. Effective communication and interpersonal skills
 </li>
 <li>
 Ability to work under pressure, manage competing priorities, and meet tight deadlines.
 </li>
 <li>
 Ability to make logical decisions and ensure transparency
 
 
 </li>
 </ul>
 Please note that Consultancy Fee will commensurate with available skills and fitment of the incumbent as per the selection process.
 
 
 Interested and eligible candidates may send their updated CV to
 
 recruit@phfi.org
 
 and fill the application form
 
 &ndash;
 
 
 Application Form- Consultant- Officer / Senior Officer &ndash; Administration (PHFI-CNST-2629) &ndash; Fill out form. Pl
 
 ease mention the exact Position Code
 
 (PHFI-CNST-2629)
 
 in the
 
 email subject line
 
 . Only shortlisted candidates will be contacted for the interview.
 
 
 
 Last Date of Receipt of Applications: 25 March 2026.
 
 
 
 
 Remarks
 
 
 
 <ul>
 <li>
 Candidates are requested to refer PHFI website for position description &amp; process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
 </li>
 <li>
 Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
 </li>
 <li>
 Mere eligibility will not entitle any candidate for being called for interview.
 </li>
 <li>
 Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
 </li>
 <li>
 PHFI reserves the right to fill or not to fill any or all available positions.
 </li>
 <li>
 The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
 </li>
 <li>
 No correspondence will be entertained from candidates regarding any delays, conduct &amp; result of interview and reasons for not being called for interview.
 
 
 </li>
 </ul>
 
 &ldquo;
 
 PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process
 
 &rdquo;.
 
 
 
 Women are encouraged to apply!
</div>

Consultant- Officer / Senior Officer – Administration

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Alghanim INDUSTRIES

Date: 17 Mar 2026
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Admin Officer will be in charge of providing administrative support to all functions within the Business
 Job Responsibilities
 Handle all administrative and secretarial functions
 Maintain all office files and records with confidentiality
 Coordinate business schedules and meetings
 Coordinate with HR office on all personnel matters
 Handle incoming and outgoing correspondence
 Manage, organize and update relevant data and maintain a proper filing system
 Liaise between Recruitment and Government Service to follow up the progress of all employees who are going through the residency process
 Devise and apply administrative forms, reports and guidelines
 Handle stationary and supplies inventory
 
Candidate Requirements
 Must be a graduate; degree in Business Administration preferred
 Strong command of English; preferably also Arabic
 Experience in similar positions
 Ability to work in stressful situations
 Must be proactive and personable
 Excellent time management skills
 Expertise in using Microsoft Office applications including Word, PowerPoint, Excel and Outlook
 Strong organizational skills, detail orientation and ability to handle multiple priorities
 
Education

Administrative Officer

Hirestaff.ai

<div>
 
 
 About the Role
 
 
 
 We are seeking a detail-oriented Admin Officer to support our high-volume BPO delivery center in Karachi. This full-time onsite, night shift role ensures seamless administrative operations, facility management, and compliance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage day-to-day administrative functions, including office supplies, records, and documentation for US-facing BPO operations.
 </li>
 <li>
 Coordinate facilities maintenance, vendor contracts, and workplace safety during night shifts.
 </li>
 <li>
 Ensure compliance with policies, data security standards, and regulatory requirements.
 </li>
 <li>
 Handle logistics for events, travel, and shift handovers while optimizing costs.
 </li>
 <li>
 Monitor admin metrics (e.g., uptime, response times) and report issues to leadership.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a BPO or call center environment.
 </li>
 <li>
 Proven ability to support shift-based operations (night shift preferred).
 </li>
 <li>
 Proficiency in MS Office, Google Workspace, and basic HR/payroll tools.
 </li>
 <li>
 Strong organizational, communication, and problem-solving skills in fast-paced settings.
 </li>
 <li>
 
 
 Availability for full-time onsite night shift work in Karachi.
 
 
 </li>
 </ul>
 
 
</div>

Colliers Engineering & Design

<div>Overview:
<div>
Colliers Engineering &amp; Design is currently seeking a Senior Administrative Professional to join our team in Raleigh, NC.</div><div> 
This position supports assigned studio, executive, and office operations. This Senior Administrative Professional will support professional services teams in all related administrative tasks required for their successful business operations as assigned. This role generally includes calendar and event coordination, catering coordination, supply management, expense reporting, as well as general office and facilities support. This role will be intregral in developing and managing a team of administrative professionals in the Raleigh, NC office.</div>
Responsibilities:
<ul><li>Supports tasks and maintains confidentiality.</li><li>
Serves as the liaison to both outside contractors and internal staff at all levels.</li><li>
Manages and maintains schedules, appointments and travel arrangements.</li><li>
Provides administrative support as assigned including, but not limited to, meeting cadence, meeting preparation, meeting scheduling, minutes and distributions, documentation support, team communications and project administration support activities.</li><li>
Maintains program or project related assignments; may include presentation drafts, project reporting, and following up on action items.</li><li>
Supports project-level tasks including archiving, processing check requests, and project close-out activities.</li><li>
Utilizes data management tools, reports and dashboards as assigned.</li><li>
Identifies opportunities to improve day-to-day administrative tasks with support of continuous improvements and efficiency initiatives.</li><li>
Plans and maintains team engagement activities, including morale-building and developmental events.</li><li>
Arranges schedules, travel, team and office events, meeting catering, and supports expense reconciliations.</li><li>
Assist with BST (accounting software), Concur (expense software), IronClad (contract management system) &amp; Unanet (marketing software) tasks (timesheets, expenses, project initiation, etc.) as assigned.</li><li>
Supports key projects and initiatives within office operations.</li><li>
Provides general office administrative services and support including but not limited to: onboarding of new employees and contingent workers, answering questions regarding central sites, internal processes, and e-tools, coordinating international and domestic shipping, safety concern coordination, and liaising with facilities management, and front desk coverage as needed.</li><li>
Provides event support as required.</li></ul>
Qualifications:
<ul><li>High School GED or equivalent.</li><li>
Minimum of five (5) years of administrative experience.</li><li>
Vendor coordination and events management required.</li><li>
Strong proficiency in Microsoft Office.</li><li>
Experience with administrative and operations tools and systems(BST, Concur, IronClad, Unanet) preferred.</li><li>
AEC experience preferred.</li><li>
Basic and general accounting knowledge preferred.</li><li>
Notary public preferred or willingness to obtain.</li><li>
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.</li></ul>
What We Offer:
<div>
At Colliers Engineering &amp; Design, our people are our most important resource. That&rsquo;s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.</div><div> 
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.</div><div> 
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women&rsquo;s Organization and ongoing philanthropic opportunities.</div><div> 
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!</div></div>

Senior Administrative Professional

TimesCourseFinder

Company Description:Established in 2004, Times Consultant (Pvt) Ltd is Pakistan&rsquo;s largest and most trusted foreign education consultancy. With global awards, partnerships with 1,000+ universities, and a presence in 35+ locations, our 1,000+ professionals deliver expert, end-to-end guidance to help students achieve their academic and career goals worldwide.We have also launched TimesCourseFinder.com, the world&rsquo;s largest course search portal, designed to empower students in making informed academic decisions. The platform ensures students never have to compromise between access to reliable information and expert guidance, a vision that has received strong global recognition.Job Description:We&rsquo;re looking for a proactive and organized Female Admin Officer to handle day-to-day administrative tasks and keep office operations running smoothly.Key Responsibilities:<ul><li>Maintain and organize office files, records, and student documents</li><li>Handle front-desk duties including phone calls, visitor management, and appointment scheduling</li><li>Coordinate with internal departments and ensure smooth day-to-day office operations</li><li>Assist counselors in data entry and documentation related to student applications</li><li>Support the management team with general administrative tasks</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or any relevant field</li><li>Good communication and interpersonal skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and stay organized</li><li>Previous admin or office management experience is a plus</li><li>Age should not exceed 28 years</li></ul>Working Days: Monday to SaturdayJob Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Location:<ul><li>Abbottabad (Required)</li></ul>Work Location: In person

Administrative Officer - Only Female

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Administrative Officer - Only Female