senior administrative services officer

Innovety

<div>
 
 Job Description
 
 
 
 
 
 We are seeking a highly organized and proactive Senior Administrative Officer to support the daily operations of our boutique management consultancy. This role requires a detail-oriented professional with strong organizational, communication, and multitasking skills. As Senior Administrative Officer, you will be the operational backbone of the firm, ensuring the smooth functioning of office logistics, administrative procedures, and internal support systems. You will work closely with the leadership team and consultants to maintain an efficient and professional work environment.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
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 Office Operations: Oversee day-to-day office activities, supplies, equipment maintenance, and vendor relationships.
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 Administrative Support: Provide administrative support to consultants and leadership, including calendar management, travel coordination, and meeting logistics.
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 Client Coordination: Assist with onboarding clients, maintaining CRM systems, and supporting project documentation and invoicing.
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 Finance &amp; HR Support: Collaborate with external accountants/bookkeepers on expense tracking, invoicing, payroll coordination, and HR documentation.
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 Process Optimization: Implement and refine office policies and procedures to support operational efficiency.
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 IT and Systems Support: Liaise with IT support providers to ensure system uptime and resolve technical issues.
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 Qualifications
 
 
 
 
 
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 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
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 5&ndash;8 years of experience in an office management, operations, or executive assistant role&mdash;preferably in a consultancy, agency, or professional services environment.
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 Strong organizational and time management skills with attention to detail.
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 Excellent written and verbal communication skills.
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 Proficiency with Microsoft Office Suite, Google Workspace, and project management tools
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 Ability to work independently and handle multiple priorities in a fast-paced environment.
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 High level of professionalism, discretion, and confidentiality.
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</div>

Senior Administrative Officer

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Officer - Admin Operations
 
 
 for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The job holder is responsible for delivering comprehensive administrative support across the organization, encompassing coordination of administrative operations, efficient document management, and facilitation of travel arrangements.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Manage travel arrangements with a focus on cost-effectiveness, ensuring expenses remain within the approved travel budget.
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 Oversee day-to-day administrative activities to ensure smooth operations of outsourced administration services such as
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 Serve as the primary point of contact for internal teams and external stakeholders requiring administrative assistance.
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 Coordinate with various departments to address and facilitate outsourced operational requirements.
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 Manage office supplies, vendor services, and facility-related needs to ensure seamless support.
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 Contribute to the preparation and administration of the annual budget, including forecasting resource requirements (staffing, equipment, materials, and supplies) and monitoring Actual vs. Budget for all administrative expenses across Head Office and Branches
 
 .
 
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 Maintain, update, and securely manage records related to outsourced services and administrative operations.
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 Ensure effective filing systems are in place for efficient and accurate document retrieval.
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 Prepare and submit periodic reports on administrative and outsourced operations.
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 Ensure compliance with organizational policies and procedures in all administrative activities.
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 Support audits and inspections by providing accurate, complete, and timely documentation.
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 Organizes and supervises the activities and work of subordinates to ensure that all work within a specific area of the activity is carried out in an efficient manner which is consistent with operating policies and procedures. Also, provide on-the-job training and constructive feedback to subordinates to support their overall development.
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 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
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 Bachelor&rsquo;s Degree in relevant field.
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 Full Professional Proficiency in English Language.
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 </ul>
</div>

Senior Officer - Admin Operations

ARCHITECTURAL CONSULTANCY FIRM

We are seeking an experienced and highly organized Senior Admin Officer to join our team in Saudi Arabia. The ideal candidate will provide comprehensive support across administration, HR, and accounting functions, ensuring smooth day-to-day operations and compliance with KSA regulations.Key Responsibilities:<ul><li>Oversee general administrative duties, documentation, and office coordination.</li><li>Handle company registrations, license renewals, and ensure compliance with all governmental and regulatory requirements.</li><li>Support in HR operations, including maintaining employee records, onboarding processes, and compliance with KSA Labor Law.</li><li>Manage and monitor recruitment portals, screen CVs, and coordinate interviews with potential candidates.</li><li>Assist with basic accounting tasks, such as invoice tracking, petty cash management, and coordination with finance teams.</li><li>Maintain updated records for Iqama, visa, and labor contract renewals.</li><li>Liaise with government portals such as GOSI, Qiwa, Muqeem, MOL, and others as needed.</li></ul>Requirements:<ul><li>Minimum 8 years of experience in administrative roles, with exposure to HR and accounting functions.</li><li>In-depth understanding of KSA Labor Law and local administrative processes.</li><li>Proven experience in handling company registration, renewals, and legal compliance in KSA.</li><li>Familiarity with recruitment platforms and CV screening.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic accounting software.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication skills in English and Arabic (preferred).</li></ul>Job Type: Full-time

Senior Admin Officer

Habib University

<div>The Officer, Faculty Administrative Services (Housing &amp; Support) assists the Assistant Manager in ensuring the effective, efficient, and timely execution of repair, maintenance, and upkeep activities across faculty housing units and common areas such as the HU Guest House and Community Center. This role plays a vital on-ground function in maintaining safe, functional, and well-kept facilities for all residents.</div>

Officer, Faculty Administrative Services

Era Projects

Job description:We are looking Philippine National (Female) onlyJob Summary: The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.Key Responsibilities:<ul><li>Office Administration:</li><li>Manage daily office operations and ensure smooth functioning of administrative processes.</li><li>Maintain office supplies inventory and coordinate procurement.</li><li>Organize and store documents, records, and reports efficiently.</li><li>Communication &amp; Coordination:</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Assist in drafting and distributing internal communications.</li><li>Maintain attendance and leave records.</li><li>Assist in organizing company events and training sessions.</li><li>General Support:</li><li>Oversee office maintenance, cleanliness, and facility management.</li><li>Liaise with vendors, service providers, and external stakeholders.</li><li>Perform any other administrative duties as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in administrative roles (1-3 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>Job Types: Full-time, Permanent

Administrative officer (Female)

Prime Veritas

Job Purpose:The Administrative Officer is responsible for ensuring the smooth and efficient operation of the office by overseeing administrative procedures, managing office supplies, coordinating schedules, and supporting staff and management with day-to-day administrative tasks.Key Responsibilities:<ul><li>Oversee and manage daily office operations and administrative processes.</li><li>Maintain and update office records, files, and databases.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements for staff.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Manage office supplies inventory and place orders as necessary.</li><li>Support HR and Finance teams with document preparation, filing, and record-keeping.</li><li>Ensure office equipment is maintained and serviced regularly.</li><li>Assist in the preparation of reports, presentations, and other documents as needed.</li><li>Liaise with vendors, service providers, and building management as needed.</li><li>Ensure compliance with company policies and relevant administrative procedures.</li><li>Supports in coordinating base access and documentation.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li></ul>Experience:<ul><li>Minimum of 2&ndash;3 years of experience in an administrative or office management role.</li><li>Experience in handling confidential information with integrity and professionalism.</li></ul>Skills:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving skills.</li></ul>Desirable Attributes:<ul><li>Positive attitude and customer service orientation.</li><li>Ability to multitask and prioritize workloads in a fast-paced environment.</li><li>Familiarity with office equipment and basic IT systems.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Administrative Officer

ajman university

<div>JOB SUMMARY:
The Senior Alumni Affairs Officer, reporting to the Manager of Alumni Affairs, supports the implementation of Ajman University&rsquo;s alumni engagement strategy by coordinating programs, events, and communications that strengthen alumni connections. The role manages alumni data, digital platforms, and recognition initiatives, while also supporting the activities of alumni councils, chapters, and gatherings. In addition, the Senior Officer leads specific initiatives, mentors volunteers or junior staff, and contributes insights to the planning and enhancement of alumni engagement efforts.
 DUTIES &amp; RESPONSIBILITIES:
<div><ul><li>Develop, implement, and evaluate alumni engagement programs and projects, including strategic initiatives such as regional chapters and the Alumni Council.
</li></ul><ul><li>Plan and lead major alumni events including conferences, galas, reunions, and recognition gatherings, ensuring alignment with institutional goals.
</li></ul><ul><li>Prepare financial reports and proposals, ensuring effective fiscal oversight of alumni programs.
</li></ul><ul><li>Represent the University at alumni meetings, serving as a liaison between alumni and internal stakeholders to communicate feedback and advance initiatives.
</li></ul><ul><li>Serve on University committees to recommend and implement policies and procedural improvements related to alumni engagement.
</li></ul><ul><li>Collaborate with colleges to design and deliver programs that engage alumni in mentorship, lectures, and advisory roles.
</li></ul><ul><li>Stay current on alumni engagement trends and integrate best practices into strategies and campaigns.
</li></ul><ul><li>Manage and optimize CRM and digital platforms for alumni engagement, segmentation, campaign tracking, and reporting.
</li></ul><ul><li>Analyze alumni engagement data to generate insights that inform targeted outreach and long-term planning.
</li></ul><ul><li>Lead alumni data collection initiatives to ensure accurate, comprehensive, and actionable alumni records.
</li></ul><ul><li>Partner with Advancement to identify and cultivate alumni prospects for philanthropic support and giving opportunities.
</li></ul><ul><li>Design and implement alumni giving campaigns, leveraging digital platforms and communication channels.
</li></ul><ul><li>Promote a culture of giving and pride among alumni through events, communications, and recognition initiatives.
</li></ul><ul><li>Undertake additional responsibilities and special projects as assigned to advance the success of Alumni Affairs and the University.
</li></ul></div>QUALIFICATIONS &amp; EXPERIENCE:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, Nonprofit Management, or a related field.
</li><li>Minimum of 5 years of relevant experience in alumni relations, advancement, events management, or a related field.
</li><li>Proficiency in both Arabic and English (written and spoken) to effectively engage diverse alumni and stakeholders.
</li></ul>KNOWLEDGE &amp; SKILLS:
<ul><li>Strong interpersonal and communication skills, with the ability to work effectively across diverse populations.
</li><li>Experience in planning, organizing, and delivering alumni programs, events, and recognition initiatives.
</li><li>Ability to coordinate and supervise volunteers and student assistants.
</li><li>Proficiency in alumni databases, CRM systems, and digital engagement platforms.
</li><li>Strong organizational and time-management skills to manage multiple priorities and deadlines.
</li><li>Competence in preparing communications, promotional materials, and digital content to support alumni engagement.
</li><li>Ability to make sound administrative and procedural decisions that support alumni initiatives.
</li></ul>WORKING CONDITIONS:
<ul><li>Work is primarily performed in a standard office environment.
</li><li>The role requires flexibility, with occasional work outside normal business hours, including evenings, weekends, and holidays for alumni events and special engagements.
</li><li>May be subject to &ldquo;on-call&rdquo; responsibilities in case of urgent matters or emergencies.
</li></ul>SUPERVISION:
Reports to: Alumni Affairs Manager
Subordinates : NA</div>

Senior Alumni Affairs Officer

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