senior administrative services officer

Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

Easy Construction

Position:Administrative Officer Company: Deeloops Private Limited Location: On-site at 15 J II Ground Floor Johar Town Lahore Job Type: Full-TimeCompany OverviewDeeloops Private Limited is a rapidly expanding software development company specializing in WordPress and Laravel solutions. Located in 15 J II Ground Floor Johar Town Lahore, we operate as a complete development warehouse, delivering high-quality digital solutions to global clients. Our technical environment is fast-paced, collaborative, and focused on long-term innovation.The Office Administrator will be responsible for ensuring smooth day-to-day operations within the office. This role includes handling administrative tasks, maintaining office supplies, supporting HR and accounts departments, and acting as a point of contact for internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a dynamic work environment.Key Responsibilities:<ul><li>Manage daily administrative operations and ensure office efficiency.</li><li>Maintain organized filing systems (physical and digital) for documents and records.</li><li>Handle incoming calls, emails, mail, and other communications.</li><li>Oversee office supply inventory and place orders as needed.</li><li>Coordinate maintenance and repair of office equipment and facilities.</li><li>Assist HR in managing attendance records, onboarding processes, and employee documents.</li><li>Support finance department with petty cash management and invoice tracking.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Maintain cleanliness and organization of the office environment.</li><li>Welcome and assist visitors in a professional and courteous manner.</li><li>Handle courier services, deliveries, and outgoing mail.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Proven experience in an administrative or office support role (1&ndash;3 years minimum).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Discretion with confidential information.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Skills:<ul><li>Knowledge of office management systems and procedures.</li><li>Familiarity with basic accounting and HR functions.</li><li>Problem-solving attitude and proactive approach to tasks.</li></ul>Job Type: Full-timeWork Location: In personJob Types: Full-time, ContractWork Location: In person

Amros Pharmaceuticals

We're Hiring Administrative Experience Amros Pharmaceuticals is looking for a proactive and experienced Administrative Officer with industrial administration exposure to manage office operations, coordinate with government and management, and ensure smooth inbound/outbound dealings.Qualification1. Bachelor&rsquo;s degree in Business Administration, Management, or a related field2. Certifications in First Aid, Fire Safety, Office Management, or MS Office will be considered a plusExperience1. 1&ndash;2 years of experience in industrial or corporate administration2. Exposure to general administration, management coordination, and vendor or outbound dealings3. Experience in initial-level government coordination will be preferredKey Responsibilities1. Manage day-to-day industrial and office administrative operations2. Coordinate with management and different departments for smooth workflow3. Handle inbound/outbound dealings, vendor coordination, and service providers4. Liaise with initial-level government officers for approvals and correspondence5. Maintain office records, files, and documentation6. Assist in scheduling meetings, events, and official communications7. Maintain office safety protocols, including fire safety and first aid readiness8. Support HR and Finance departments as required9. Ensure compliance with company policies and statutory requirementsLocation: Ahsanabad, SITE Area II, KarachiTimings: 8:30 AM &ndash; 5:30 PMApply Now: Send your updated profile to hr.recruitment@amrospharma.comJob Type: Full-timeWork Location: In person

Alghanim INDUSTRIES

Date: 18 Feb 2026
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Sr. Administration Officer is responsible for providing first line support ensuring that the Management Team is able to operate as effectively as possible along with regular secretarial duties . Applying discretion, confidentiality and pro-activity to all tasks. Job Responsibilities
 Providing support as defined to Management and team including word processing, secretarial and administrative support to the team
 Receive, direct and relay telephone messages on a daily basis.
 Maintain the general filing system and file all correspondences in its respective segregated files
 Providing Managing Calendar/schedule/coordinating meetings and writing and communicating minutes of meetings, business memos and circulations.
 Facilitate Administration in HR, GS related, Facilities and other related activities such as raising RAF’s, following up on visas and residency of staff, raising Maintenance work order requests.
 Ensure track record of follow up activities falling under HR and GS are logged and updated at all times and if any issues are raised, to bring it to the attention of Manager Administration for resolution. .
 Undertake timely renewal of all relevant licenses
 Regularly order stationery and refreshment stock and arrange distribute to locations as well as maintain adequate inventory of office supplies, such as printer cartridges.
 Manage complex and ever changing travel arrangements and diaries
 Facilitate staff in their personnel documentation such as visiting cards, passport withdrawals, salary certificates.
 Handle the administrative tasks as required.
 
Candidate Requirements
 Solid interpersonal skills with the ability to work independently and within a team environment
 Problem solving Skill
 Should be honest and trustworthy, flexible, demonstrate sound work ethics.
 Analytical and computer literate
 Graduate or equivalent in a business related discipline
 Excellent computer skills in Excel, Access and Microsoft Office. SAP would be an advantage.
 Excellent attention to detail, diligent
 Reliable and hard working
 
Education High School / Diploma Bachelor’s Degree

Sr. Administrative Officer

Hei UAE

<div>Company Description 
HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland. 
Job Description 
The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
Centre Operations:<ul><li>
Develop and maintain positive working relationships with parents, staff, and service providers.</li><li>
Meet and greet parents and handle their queries, concerns, and complaints.</li><li>
Carry out tours of the Centre when needed.</li><li>
Ensure all operation and compliance related documents are updated and recorded accurately.</li><li>
Update Classroom Allocations regularly.</li><li>
Maintain and update child records.</li><li>
Create schedules where needed.</li><li>
Oversee that all required maintenance/repair work is done in a timely manner.</li><li>
Oversee centre operations in the absence of the principal.</li></ul>
Staff Management:<ul><li>
Manage daily related staff issues, requests and concerns and take appropriate actions.</li><li>
Support the principal in the monthly payroll process.</li><li>
Support staff onboarding and offboarding.</li><li>
Ensure all staff-related documents are updated and stored safely and shared with relevant departments.</li><li>
Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.</li><li>
Communicate the attendance to finance and HR for the payroll.</li><li>
Maintain confidentiality.</li></ul>
Financial Management:
<ul><li>Monitor Centre's expenses and implement cost-effective measures.</li><li>
Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.</li><li>
Sign off deliveries &ndash; groceries, art/craft deliveries etc.</li><li>
Prepare the invoices and send them to parents in a timely manner.</li><li>
Monitor the fee payments and remind the parents of the payment.</li><li>
Flag any discrepancies or delays in the payments to the principal and the finance team</li><li>
Ensure all payments for the services and resources are made in a timely manner.</li></ul>
Regulatory Compliance:<ul><li>
Ensure compliance with licensing requirements, health and safety regulations, and educational standards.</li><li>
Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.</li><li>
Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.</li></ul>
Parent and Community Engagement:<ul><li>
Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.</li><li>
Act as an advocate for the centre and demonstrate open and polite customer service.</li><li>
Be friendly and welcoming to all external or internal visitors.</li><li>
Maintain confidentiality.</li></ul> 

Qualifications 
<ul><li>
Bachelor's in BA or Accounting</li></ul> 

Additional Information 
Experience Requirements:<ul><li>
Minimum: 3 years in an accountancy or administration position</li><li>
Desired: 5+ years in accountancy or administration in a school or nursery setting</li></ul>
Skills and Abilities:<ul><li>
Knowledge of best practices in early childhood education, curriculum development, and pedagogy.</li><li>
Strong leadership and organizational skills, with the ability to inspire and motivate teams.</li><li>
Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.</li><li>
Understanding financial management principles and experience in budgeting and resource allocation.</li><li>
Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.</li></ul></div>

Rawaj - Human Capital Management

<div>We are seeking a highly organized and strategic Director of Administrative Affairs &amp; Support Services for a prominent and leading company in Saudi Arabia, recognized for its operational excellence and commitment to high-quality administrative and support services<h2 class="jobSectionHeader">
Key Accountabilities</h2><ul><li>
Lead and oversee all Administrative Affairs and Shared Services operations to ensure efficiency, quality, and alignment with company objectives.</li><li>
Develop, implement, and continuously improve administrative policies, procedures, and operational frameworks.</li><li>
Supervise daily administrative operations across departments, ensuring smooth workflows and service integration.</li><li>
Monitor service quality and operational effectiveness, implementing improvements where needed.</li><li>
Establish and track Key Performance Indicators (KPIs) and prepare periodic performance and analytical reports.</li><li>
Coordinate closely with Human Resources and other departments to support business and employee needs.</li><li>
Manage government relations and ensure compliance with all official regulations, documentation, and procedures.</li><li>
Represent the company before governmental entities when required or delegated.</li><li>
Oversee facilities management, security systems, safety measures, and operational readiness of company premises.</li><li>
Manage vendor relationships, including service providers, vehicle leasing contracts, and outsourced administrative services.</li><li>
Evaluate vendor performance regularly and recommend contract renewal, replacement, or improvement actions.</li><li>
Lead continuous improvement initiatives and change management efforts in line with best practices and international standards.</li><li>
Build, develop, and empower administrative teams while fostering a performance-driven and service-oriented culture.</li></ul>
We are Looking for: 
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>
8&ndash;10 years of experience in administrative or business management roles.</li><li>
Minimum of 3 years in a senior leadership or managerial position.</li><li>
Proven experience in managing administrative affairs, shared services, facilities, security, and government relations.</li><li>
Strong leadership, communication, and stakeholder management skills.</li><li>
Solid understanding of compliance, policies, procedures, and operational governance.</li><li>
Ability to analyze performance data, manage KPIs, and drive operational improvements.</li></ul></div>

Director of Administrative Affairs & Support Services | Saudi Arabia

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

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