senior administrative services officer

Arthur Lawrence

The Senior Admin Officer is responsible for overseeing the smooth and efficient management of administrative operations in a Business Process Outsourcing (BPO) environment. This role ensures the effective functioning of the workplace, manages office resources, and supports operational efficiency. The Senior Admin Officer will also play a critical role in maintaining facilities, coordinating with external vendors, and providing general administrative support to the leadership team.Key Responsibilities:<ul><li>Office Administration &amp; Facility Management:</li><li>Manage day-to-day office operations to ensure smooth functioning.</li><li>Oversee office supplies, equipment, and general maintenance of the office environment.</li><li>Liaise with external vendors for maintenance, repairs, and office-related services.</li><li>Ensure compliance with health and safety regulations within the office space.</li><li>Manage facility-related expenses, budget planning, and monitoring.</li><li>Vendor and Contract Management:</li><li>Negotiate contracts and agreements with external vendors for office services, supplies, and utilities.</li><li>Maintain relationships with service providers to ensure quality and cost-effective services.</li><li>Ensure timely renewals of office leases and vendor contracts.</li><li>Support to Operations:</li><li>Assist in the development of administrative policies and procedures to improve efficiency.</li><li>Coordinate with HR, IT, and other departments to ensure seamless support for operational activities.</li><li>Oversee employee attendance, leave management, and ensure the proper functioning of attendance systems.</li><li>Team Management:</li><li>Supervise and manage the performance of junior administrative staff.</li><li>Provide leadership, mentorship, and training to the admin team to enhance their skills and productivity.</li><li>Set clear objectives and ensure timely completion of tasks by the administrative team.</li><li>Event &amp; Travel Management:</li><li>Plan and organize internal events, meetings, and conferences.</li><li>Manage travel arrangements, including bookings for employees and visitors.</li><li>Compliance &amp; Documentation:</li><li>Maintain proper documentation for all administrative activities and contracts.</li><li>Ensure adherence to corporate policies and local government regulations.</li><li>Oversee administrative audits and compliance checks as necessary.</li><li>Budget &amp; Expense Management:</li><li>Manage the administrative budget effectively.</li><li>Track office expenses and ensure cost-effective operations.</li><li>Generate periodic reports on office expenses, budgeting, and vendor performance.</li></ul>Salary up to : 100kShift : RotationJob Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Senior Admin Officer

Maverick Power Solutions Private Limited

Position Overview:The Senior Administrative Officer will be responsible for supervising and managing all administrative operations across the organization. This includes overseeing office management, procurement, logistics, facility management, and coordination between the head office and project sites. The role demands strong leadership, attention to detail, and the ability to streamline administrative processes for efficient business operations.Key Responsibilities:1. Office Management<ul><li>Supervise daily office operations to ensure a safe and efficient working environment.</li><li>Maintain administrative records, office documentation, and correspondence.</li></ul>2. Procurement &amp; Vendor Management<ul><li>Source and evaluate vendors for office supplies, maintenance services, and logistics.</li><li>Negotiate contracts, terms, and pricing to ensure cost efficiency.</li><li>Prepare purchase orders, track deliveries, and maintain inventory of assets and consumables.</li><li>Verify and process vendor invoices in coordination with the accounts department.</li></ul>3. Site &amp; Project Coordination<ul><li>Coordinate with site teams for material dispatch, manpower movement, and local arrangements.</li><li>Maintain communication between head office and project locations for smooth operations.</li></ul>4. HR &amp; Employee Support (Administrative)<ul><li>Support HR team in onboarding, attendance tracking, and maintaining employee records.</li><li>Assist in organizing company events, training sessions, and employee engagement activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain updated records of licenses, AMC contracts, and government registrations.</li><li>Ensure timely renewal of statutory documents related to office administration.</li><li>Prepare reports on administrative expenses, asset utilization, and vendor performance.</li></ul>6. Leadership &amp; Supervision<ul><li>Monitor performance and ensure discipline, punctuality, and work efficiency.</li><li>Implement administrative policies and procedures to improve efficiency and control costs.</li></ul>Required Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>6-8 years of experience in administrative roles, preferably in a construction, power, or engineering company.</li><li>Strong organizational, negotiation, and multitasking skills.</li><li>Good knowledge of Office management, procurement, and logistics.</li><li>Proficient in MS Office, ERP systems, and documentation.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>Job Types: Full-time, PermanentPay: &#8377;55,000.00 - &#8377;75,000.00 per month

Senior Administration Officer/Female Candidate

Bradman Web Technologies

Position: Junior Administrative Officer We are looking for a proactive and organized Junior Administrative Officer to assist with daily administrative tasks at our site office. The ideal candidate should have 1&ndash;2 years of experience in administration, preferably in the construction industry.Key Responsibilities:<ul><li>Handle daily office operations and documentation.</li><li>Maintain attendance, leave, and employee records.</li><li>Coordinate with vendors, suppliers, and site teams.</li><li>Support procurement, billing, and petty cash handling.</li><li>Assist in HR activities and staff onboarding.</li><li>Prepare reports, letters, and internal communications.</li><li>Arrange travel, logistics, and basic office requirements.</li><li>Ensure proper filing and compliance of documents.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>1&ndash;2 years of experience in administration (construction preferred).</li><li>Proficiency in MS Office and good communication skills.</li></ul>Job Type: Full-timeExperience:<ul><li>Administrative Officer: 7 years (Preferred)</li></ul>Work Location: In person

Administrative Officer

Global Mission Support Services LLC

We are seeking a capable and organized Senior Administrative Officer to assist the Operations Manager, who oversees both hotel and hospital operations in Nauru.The role requires excellent administrative coordination, reporting, and communication skills to ensure efficient daily operations across both facilities.WORK LOCATION: Nauru Candidates who can relocate to Nauru only needed to apply.Key ResponsibilitiesProvide high-level administrative and operational support to the Operations Manager.Coordinate daily administrative functions for both the hotel and hospital, ensuring smooth communication between departments.Prepare and maintain accurate reports, records, and correspondence.Assist in budgeting, procurement, and general office management.Monitor and update staff attendance, leave records, and HR documentation.Schedule meetings, prepare minutes, and follow up on action items.Ensure compliance with company policies and health &amp; safety procedures.Liaise with suppliers, service providers, and other external contacts as needed.Maintain confidentiality, professionalism, and efficiency in all tasks.RequirementsBachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).Minimum 5-10 years of experience in administrative or operational support roles.Excellent English communication skills .Strong organizational, multitasking, and problem-solving abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Ability to work independently and manage multiple priorities effectively.Professional, reliable, and detail-oriented.PreferredExperience in hospitality, healthcare settings.Salary &amp; BenefitsCompetitive salary (based on qualifications and experience).Accommodation and meals will be provided.Work visa, air fare will be provided.30 days paid annual leaveJob Types: Full-time, Contract Contract length: 12 monthsApplication Question(s):<ul><li>Are you able to relocate to Nauru once you got selected?</li><li>Do you have experience as an administrator in health care or hospitality sector ?</li></ul>

Senior Administration Officer- Nauru Deployment

The University of Notre Dame Australia

Senior Administration Officer (Clinical Education) School of Health Sciences, Sydney Campus Part time opportunity (0.5 FTE) Continuing contract. <ul> <li>Rewarding opportunity</li> <li>Collaborative environment offering career development</li> <li>From $87,594 pa (level 5) + 14.50% superannuation (Pro ra)</li> </ul> About the university The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. About the office/school The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. About the role The Senior Administration Officer plays a key role in supporting student clinical placements across the School of Health Sciences, working closely with academic and professional staff to manage placement administration and ensure compliance with accreditation standards. This position also contributes to the continuous improvement of the clinical placement program, enhancing the student experience and supporting the operational efficiency of clinical placements within the University. Key Responsibilities <ul> <li>Deliver high level administrative assistance to the Clinical Education Office, including meeting coordination, minute taking, documentation preparation, stakeholder communication, and report generation.</li> <li>Support clinical placements for Health Sciences students and maintain accurate placement records.</li> <li>Support and manage internal databases, registers, and documentation to ensure compliance with university policies and accreditation requirements.</li> <li>Liaise with students, academic staff, and external partners to provide guidance, respond to enquiries, and maintain strong collaborative relationships.</li> <li>Assist in the review and development of policies, procedures, and forms related to clinical education, contributing to continuous improvement initiatives.</li> <li>Organise and support events such as orientations and training sessions, ensuring smooth execution and effective communication with all participants.</li> </ul> Qualifications, skills & experience <ul> <li>Degree or Advanced Diploma with at least 1 year of relevant experience, or Diploma with a minimum of 2 years of administrative experience, or Certificate IV with extensive experience in administration or clinical settings, preferably in higher education; or an equivalent combination of relevant education, training, and/or experience.</li> <li>Demonstrated administrative experience with strong organisational skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), with the ability to learn internal systems such as SONIA, CELCAT, timetabling, and video conferencing tools.</li> <li>Excellent written and verbal communication skills, with the ability to build effective relationships and engage a diverse range of stakeholders.</li> <li>Proven ability to manage competing priorities and deadlines while maintaining accuracy and attention to detail in a dynamic environment.</li> <li>Capable of working independently and collaboratively, showing initiative, problem solving ability, and a service oriented approach.</li> <li>Awareness of how policies, procedures, and data contribute to strategic goals, with sensitivity to handling confidential information.</li> </ul> Benefits <ul> <li>Fast paced environment with opportunity for professional growth.</li> <li>Generous training and development opportunities.</li> <li>Friendly, flexible and collaborative working environment.</li> </ul> How to apply Please apply online with a resume and cover letter outlining your suitability for the role. Applications closing date: 13 November 2025 For further information on how to apply, please visit: How to apply Notre Dame Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff. Contact us Please direct your queries regarding this role to Haritha Garlapati, or Janelle Gill, (National Clinical Director). Unsolicited contact from recruitment agencies will not be entertained.

Senior Administration Officer

Upbeatz Investments

Job Opening: Administrative Officer &ndash; Documentation | Kingdom of Saudi ArabiaLocation: KSA Position: Admin &ndash; Documentation Employment Type: Full-timeAbout the Role: We are looking for a detail oriented and organized Admin &ndash; Documentation professional to manage company documentation, coordinate with internal departments, and ensure compliance with Saudi regulations. The ideal candidate should be efficient in handling administrative tasks, maintaining accurate records, and supporting daily office operations.Key Responsibilities:<ul><li>Manage and organize company documents, files, and records (physical &amp; digital).</li><li>Prepare, review, and submit official documentation for company and employee related matters.</li><li>Coordinate with departments to ensure timely submission and approval of documents.</li><li>Assist with government and business correspondence when required.</li><li>Maintain confidentiality and ensure proper document version control.</li><li>Support PRO and HR teams with documentation for visa, Iqama, and licensing processes.</li><li>Handle general administrative duties as assigned by management.</li></ul>Requirements:<ul><li>Proven experience in administration or documentation roles (experience in KSA preferred).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication in English; Arabic is an added advantage.</li><li>Willing to work in the KSA office.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Career growth opportunities</li></ul>Job Type: Full-time

Administrative Officer - Documentation. KSA

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Administrative Officer - Documentation. KSA

Administrative Officer - Documentation. KSA