senior administrative services officer

Al Ghurair Asset Management LLC

<div>
 <p>
  Position: Administrative Officer &ndash; Facilities Management
 </p>
 <p>
  Location: UAE
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a
  <strong>
   detail-oriented Administrative Officer
  </strong>
  with experience in the
  <strong>
   Facilities Management (FM) division
  </strong>
  to join our growing team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  🔹 Key Responsibilities:
 </p>
 <ul>
  <li>
   Preparation and verification of
   <strong>
    timesheets
   </strong>
   for site staff
  </li>
  <li>
   Handling
   <strong>
    client invoicing
   </strong>
   and supporting monthly billing cycles
  </li>
  <li>
   Managing and maintaining
   <strong>
    supplier contracts
   </strong>
   and documentation
  </li>
  <li>
   Coordinating with operations and finance teams
  </li>
  <li>
   Maintaining accurate records of manpower allocation and site reports
  </li>
  <li>
   Supporting payroll inputs related to attendance and overtime
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  🔹 Requirements:
 </p>
 <ul>
  <li>
   Minimum 3&ndash;5 years of experience in a
   <strong>
    Facilities Management company (UAE experience preferred)
   </strong>
  </li>
  <li>
   Strong experience in
   <strong>
    timesheet management, invoicing, and supplier contract handling
   </strong>
  </li>
  <li>
   Good knowledge of FM operations (soft &amp; hard services preferred)
  </li>
  <li>
   Strong MS Office skills (Excel proficiency is a must)
  </li>
  <li>
   Good communication and coordination skills
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Officer

شركة رياضات النخبة

<div></div><div><div><div><div><b>إسم الجهة:</b> </div><div>شركة رياضات النخبة
</div></div><br>
<div><div><b>مسمى الوظيفة الشاغرة:</b></div> <div><b>Administrative Officer</b></div>
</div><br>
<div><div><b>مجال العمل:</b> </div><div>السكرتارية والمساندة الإدارية [ عرض كل الوظائف في هذا التصنيف ]</div>
</div><br>
<div><div><b>مكان الوظيفة:</b> </div><div>الرياض - منطقة الرياض</div>
</div><br>
<div><div><b>تاريخ الإضافة:</b> </div><div>08/02/2026</div>
</div><br>
<div><div><b>المهام والوصف الوظيفي:</b>
</div></div><br>
<div><li>We are currently looking for a full-time Administrator to join our team . As a Administrator, you will play a crucial role in providing excellent customer service and administrative support to ensure the smooth operation, and facility management services.</li>
</div><br>
<div><div><b>الشروط والمهارات:</b>
</div><div><ul><li>Bachelor</li>
</ul></div></div><br>
<div><div><b>اللغات المطلوبة للوظيفة:</b>
</div><div><ul><li>الإنجليزية-ممتاز</li>
</ul></div></div><br>
<div><div><b>نوع الوظيفة:</b>
</div><div><ul><li>دوام كامل</li></ul>
</div></div><br>
<div><div><b>نطاق الراتب:</b> </div><div>غير محدد</div>
</div><br>
<div><div><div>المتطلبات الأساسية
</div></div></div><br>
<div><div><b>الجنس:</b> </div><div>رجال
</div></div><br>
<div><div><b>هذه الوظيفة متاحة لـ:</b> </div><div>سعودي فقط
</div></div><br>
<div><div><b>الحد الأدنى لمستوى التعليم:</b> </div><div>درجة البكالوريوس
</div></div><br>
<div><div><b>الحد الأدنى لمستوى الخبرة:</b> </div><div>مستوى مبتدئ (خبرة اقل من سنة إلى 3 سنوات)</div></div></div></div><p></p>

Transguard Workforce Solutions

<div>
 <p>
  <strong>
   Transguard Workforce Solutions
  </strong>
  is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 </p>
 <p>
  We are currently recruiting an
  <strong>
   Senior Officer - Admin Operations (HR)
  </strong>
  for our client based in
  <strong>
   Abu Dhabi, UAE.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Travel Management
  </strong>
 </p>
 <ul>
  <li>
   Manage domestic and international travel bookings within approved budgets.
  </li>
  <li>
   Monitor and record travel expenditures and process requests within defined SLAs.
  </li>
 </ul>
 <p>
  <strong>
   2. Administrative Operations
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily administrative activities and coordinate with outsourced service providers.
  </li>
  <li>
   Serve as the key contact for internal teams and external stakeholders requiring admin support.
  </li>
  <li>
   Manage office supplies, vendor services, and facility-related needs.
  </li>
  <li>
   Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
  </li>
 </ul>
 <p>
  <strong>
   3. Document Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain updated and secure records related to admin and outsourced operations.
  </li>
  <li>
   Ensure effective filing systems to enable accurate and timely document retrieval.
  </li>
 </ul>
 <p>
  <strong>
   4. Reporting &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Prepare and submit periodic operational and administrative reports.
  </li>
  <li>
   Ensure adherence to policies and support audits with accurate documentation.
  </li>
 </ul>
 <p>
  <strong>
   5. People Management
  </strong>
 </p>
 <ul>
  <li>
   Supervise and guide subordinates to ensure efficient task execution.
  </li>
  <li>
   Provide on‑the‑job training and feedback to support employee development.
  </li>
 </ul>
 <p>
  <strong>
   6. Other Duties
  </strong>
 </p>
 <ul>
  <li>
   Perform any additional tasks assigned by Management as required by business needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Working Relationships
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Internal:
   </strong>
   All employees (admin and travel support).
  </li>
  <li>
   <strong>
    External:
   </strong>
   Vendors, subcontractors, and travel service providers.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in a relevant field.
  </li>
  <li>
   4-6 years in administration, HR operations, or office support.
  </li>
  <li>
   <strong>
    UAE Experience
   </strong>
   with in the same function is
   <strong>
    Mandatory
   </strong>
  </li>
  <li>
   Full professional proficiency in English &amp; Hindi
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Officer - Admin Operations (HR)

Dautom

<div>
 <p>
  Dear All,
 </p>
 <p>
  <strong>
   Position:
  </strong>
  Administrative Officer
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Permanent
 </p>
 <p>
  <strong>
   Job Location:
  </strong>
  Riyadh
 </p>
 <p>
  <br/>
 </p>
 <p>
  Experience
 </p>
 <p>
  1-3years in administration, office support, operations, or coordination roles
 </p>
 <p>
 </p>
 <p>
  Responsibilities
 </p>
 <p>
  * Handle administrative processes and day-to-day transactions
 </p>
 <p>
  * Manage documentation, procedures, and protocol-related tasks
 </p>
 <p>
  * Coordinate with external parties (agencies, service providers, authorities)
 </p>
 <p>
  * Follow up on operational items and ensure timely closure
 </p>
 <p>
  * Support the team with ongoing administrative and coordination needs
 </p>
 <p>
 </p>
 <p>
  Profile &amp; Requirements
 </p>
 <p>
  * Saudi national
 </p>
 <p>
  * Arabic speaker required, with working English
 </p>
 <p>
  * Strong administrative and coordination skills
 </p>
 <p>
  * High attention to detail and follow-through
 </p>
 <p>
  * Comfortable with routine operational work
 </p>
</div>


Gulf Air

<div>JOB PURPOSE<p><br>
The Security Administration Officer is responsible for managing and coordinating all administrative and operational support functions within the Gulf Air Headquarters Security Department.</p><p>
The role ensures the smooth execution of security processes, including shift roster management, airport pass processing, security clearances, training coordination, procurement of security consumables, uniform distribution, and administrative support to senior managers. The position plays a key role in maintaining compliance with regulatory requirements and supporting efficient departmental workflow</p>
KEY RESPONSIBILITIES<p><b><br>
Administrative &amp; Operational Management</b></p><ul><li><p>
Manage all aspects of the security staff shift roster, including annual, sick, and compassionate leave applications, time &amp; attendance reporting, and duty travel.</p></li><li><p>
Manage the administration and workflow of the GF Headquarters Security Department to maintain efficiency and effectiveness.</p></li><li><p>
Perform administrative duties for the Senior Manager Security and department managers with significant autonomy and decision-making authority.</p></li><li><p>
Prepare minutes of monthly HDQ security staff meetings and follow up on action items.</p></li><li><p>
Arrange duty travel for department officers, including visas, hotel bookings, and flight reservations, often at short notice.</p></li><li><p>
Organize and maintain adequate stock of stationery and office supplies for the department.</p></li><li><p>
Perform any other security administration tasks assigned by the Senior Manager Security or nominated deputy.</p></li><li><p>
Provide administrative support of similar scope to the Manager Emergency Response Planning.</p></li></ul><p></p><p><b><br>
Passes, Clearances &amp; Regulatory Requirements</b></p><ul><li><p>
Manage the issue, replacement, and recovery of BAC Airport Passes and GF Identity Badges for all GF HQ and outstation employees.</p></li><li><p>
Oversee airport pass applications for:</p><ul><li><p>
Permanent Passes.</p></li><li><p>
Airside Driving Permits (GF vehicles, subcontractors, staff).</p></li><li><p>
Temporary Airport Passes.</p><ul><li><p>
Manage all Basic Aviation Security Training requirements for Airport Pass holders through the Learning Management System as per BCAA &amp; BAC regulations.</p></li><li><p>
Manage the Security Clearance process for GF HQ personnel, liaising with the NIA and CID.</p></li><li><p>
Manage incidents and violations related to airport pass permits issued by MOI, BAC, or BCAA.</p></li><li><p>
Manage permits and approvals for GF safety and operational equipment entering Bahrain International Airport.</p></li></ul></li></ul><p></p><p><b><br>
Procurement &amp; Asset Management</b></p><ul><li><p>
Manage purchase requisitions for all security consumables, such as ID cards, office supplies, and items not stocked at GF Stores.</p></li><li><p>
Manage and coordinate the distribution of Security Staff uniforms across the GF network.</p></li><li><p>
Prepare and arrange distribution of the Gulf Air Security Program to stations across the network.</p><p></p><p><b><br>
Reporting &amp; Invoicing</b></p></li><li><p>
Manage, review, and cross-check all security-related invoices and telephone bills with the Senior Manager Security.</p></li><li><p>
Manage, review, and submit monthly screening checks reports to the UK Embassy.</p></li><li><p>
Distribute monthly departmental reports to HR Payroll (lost IDs, traffic violations, etc.).</p></li><li><p>
Prepare and distribute quarterly Crew Member Certificate reports to BCAA (lost, damaged, retired).</p><p></p><p><b><br>
Records &amp; Confidential Information Management</b></p></li><li><p>
Manage and maintain all confidential files from MOI, NIA, and BCAA, as well as departmental documents, ensuring chronological accuracy and secure storage.</p></li></ul><p>
Draft independent responses to letters from BCAA, BAC, MOI, NIA, and CID with minimal supervision and route correspondence to staff for action as required</p></li></ul>
EDUCATION / QUALIFICATIONS<ul><li><p><br>
High School Certificate.</p></li><li><p>
Good standard of written and spoken English.</p></li><li><p>
IT literate with proficiency in MS Office (Word, Excel).</p></li><li><p>
Completion of the GF Basic AVSEC Course</p></li></ul>
EXPERIENCE<ul><li><p><br>
(0-1) year administrative experience.</p></li><li><p>
Airline industry experience in a similar role is preferred.</p></li></ul></div>

SECURITY ADMINISTRATION OFFICER

360Solutions

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Administrative Officer provides daily administrative support to ensure smooth office operations, effective coordination between departments, and efficient workflow within the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer phone calls and respond to inquiries from clients and employees.
  </li>
  <li>
   Organize and maintain administrative files and documents (contracts, reports, correspondence).
  </li>
  <li>
   Coordinate meetings, book meeting rooms, and manage schedules.
  </li>
  <li>
   Assist in preparing periodic administrative reports and statistics.
  </li>
  <li>
   Handle simple administrative purchasing and coordinate with suppliers (office supplies).
  </li>
  <li>
   Manage emails and handle incoming and outgoing mail and deliveries.
  </li>
  <li>
   Support team members with daily tasks as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma or Bachelor&rsquo;s degree in Administration, Business Administration, or a related field.
  </li>
  <li>
   Previous experience in administrative or office support roles (preferably in consulting or service companies).
  </li>
  <li>
   Proficiency in
   <strong>
    Microsoft Office
   </strong>
   (Word, Excel, Outlook).
  </li>
  <li>
   Excellent communication and time management skills.
  </li>
  <li>
   Strong attention to detail when handling documents and records.
  </li>
  <li>
   Ability to prioritize tasks and manage multiple requests simultaneously.
  </li>
  <li>
   Good customer service and interpersonal skills.
  </li>
 </ul>
 <p>
 </p>
</div>


Easy Construction

<p>Position:<b>Administrative Officer</b><br/>Company: Deeloops Private Limited<br/>Location: On-site at 15 J II Ground Floor Johar Town Lahore<br/>Job Type: Full-Time</p><p>Company Overview</p><p>Deeloops Private Limited is a rapidly expanding software development company specializing in WordPress and Laravel solutions. Located in 15 J II Ground Floor Johar Town Lahore, we operate as a complete development warehouse, delivering high-quality digital solutions to global clients. Our technical environment is fast-paced, collaborative, and focused on long-term innovation.</p><p>The Office Administrator will be responsible for ensuring smooth day-to-day operations within the office. This role includes handling administrative tasks, maintaining office supplies, supporting HR and accounts departments, and acting as a point of contact for internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a dynamic work environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative operations and ensure office efficiency.</li><li>Maintain organized filing systems (physical and digital) for documents and records.</li><li>Handle incoming calls, emails, mail, and other communications.</li><li>Oversee office supply inventory and place orders as needed.</li><li>Coordinate maintenance and repair of office equipment and facilities.</li><li>Assist HR in managing attendance records, onboarding processes, and employee documents.</li><li>Support finance department with petty cash management and invoice tracking.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Maintain cleanliness and organization of the office environment.</li><li>Welcome and assist visitors in a professional and courteous manner.</li><li>Handle courier services, deliveries, and outgoing mail.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Proven experience in an administrative or office support role (1&ndash;3 years minimum).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Discretion with confidential information.</li><li>Ability to work independently and as part of a team.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of office management systems and procedures.</li><li>Familiarity with basic accounting and HR functions.</li><li>Problem-solving attitude and proactive approach to tasks.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p><p>Job Types: Full-time, Contract</p><p>Work Location: In person</p>

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