senior administrative services officer

ALEC Holdings

<div>
 
 
 Who We are?
 
 
 
 ALEC Engineering and Contracting L.LC. (ALEC), part of the Investment Corporation of Dubai (ICD), is a large construction company with related businesses operating in the GCC with a presence in Africa. ALEC has consistently evolved and grown over the last 20 years to become a trusted partner for the execution of complex and iconic construction projects. The company builds and provides construction solutions to exceed our clients&rsquo; expectations for quality, safety, functionality, and aesthetics.
 
 
 ALEC has extensive experience in complex projects across diverse sectors including airports, retail, hotels &amp; resorts, high-rise buildings, themed projects as well as construction management, design management, estimating, cost planning and procurement. ALEC also possesses a Design and Build capability, which enables us to provide integrated construction solutions to our clients.
 
 
 ALEC offers its clients a complete turnkey solution with construction, MEP, fit-out, energy efficiency solutions and solar opportunities, facilities management capabilities, heavy equipment rental as well as technology systems.
 
 
 We are looking for highly motivated administrative officer to join our team.
 
 
 
 
 
 
 Position Overview
 
 
 
 As an Administrative Officer at ALEC, you&rsquo;ll play a vital role in ensuring accurate payment processing and seamless coordination between finance, treasury, and senior management. This is a hands-on position ideal for early-career professionals eager to grow in a dynamic and iconic construction environment.
 
 
 
 
 
 
 Your Role
 
 
 <ul>
 <li>
 Receive payment instructions from finance team members.
 </li>
 <li>
 Confirm notice of assignment letters.
 </li>
 <li>
 Import payments into banking portal, after reviewing details to ensure that its accurate.
 </li>
 <li>
 Submit payments to accountant to review.
 </li>
 <li>
 Ensure all details entered into banking portals are correct.
 </li>
 <li>
 Review banking platform to ensure that suppliers are loaded on bank account.
 </li>
 <li>
 Liaise with treasury on banking issues.
 </li>
 <li>
 Investigate reason for rejected payments and communicate it to finance teams.
 </li>
 <li>
 Assist commercial department with any administrative duties.
 </li>
 <li>
 Assist with any administrative duties as and when required from senior management.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience:
 
 0&ndash;2 years of administrative experience.
 
 
 
 Education:
 
 Bachelor or equivalent technical qualification in Business Administration.
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook).
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of KSA&rsquo;s most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 Join ALEC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
</div>

Administration Officer - KSA Nationals

AMA ABBOUD METALS FZCO

<div>
 
 
 Role Description
 
 
 
 
 This is a full-time on-site role for an Administrative Officer at AMA Abboud Metals FZCO located in Dubai. The Administrative Officer will be responsible for:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing and organizing company documentation, filing systems, and records
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Overseeing general office administration, providing administrative assistance, and maintaining organized records.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supporting executives with scheduling, correspondence, and administrative tasks
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Skills in General Administration and Organization
 </li>
 <li>
 Communication and Customer Service abilities
 </li>
 <li>
 Proficiency in Administrative Assistance tasks
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office management software
 </li>
 <li>
 Bachelor's degree in Business Administration or related field preferred
 </li>
 <li>
 Previous experience in an administrative role is advantageous
 </li>
 <li>
 &middot;Excellent communication in English
 </li>
 </ul>
</div>

Administrative Officer

Mystic Advertising

Position: Administrative Officer Industry: Marketing &amp; Advertising Experience Required: Minimum 2 years in a similar administrative roleJob Summary:Mystic Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our administrative and operational functions.Key Responsibilities:Documentation &amp; Compliance:<ul><li>Manage all administrative documentation, including filing, scanning, and maintaining records (both digital and physical).</li><li>Handle license renewals, registrations, and other compliance-related paperwork.</li><li>Ensure proper organization and easy retrieval of important documents.</li></ul>Accounts Coordination &amp; Recovery:<ul><li>Coordinate with the accounts team for voucher generation and reporting.</li><li>Collect cheques from clients and ensure timely submission to accounts.</li><li>Conduct recovery calls with clients for outstanding payments.</li></ul>HR Support:<ul><li>Assist HR in onboarding of new employees, ensuring proper documentation and smooth integration.</li><li>Support in maintaining employee records and day-to-day HR administrative tasks.</li></ul>Executive Assistance:<ul><li>Provide direct support to the CEO, including managing his calendar, scheduling meetings, and giving timely reminders.</li><li>Ensure the CEO&rsquo;s schedule is well-organized and effectively managed.</li><li>Relay urgent matters and correspondence promptly.</li></ul>General Administrative Support:<ul><li>Manage office supplies, coordination, and other day-to-day administrative needs.</li><li>Draft and manage official correspondence (emails, letters, notices) with stakeholders.</li><li>Respond to queries and routine administrative matters accurately and efficiently.</li></ul>Required Skills &amp; Qualifications:<ul><li>Minimum 2 years of experience in an administrative role.</li><li>Strong organizational skills with the ability to manage documentation and multitask.</li><li>Good written and verbal communication skills (English).</li><li>Tech-savvy &ndash; proficient in MS Office, Google Workspace, and digital filing systems.</li><li>Proactive, detail-oriented, and able to work independently.</li><li>Ability to handle urgent situations with professionalism.</li><li>Ability to manage sensitive information with confidentiality and discretion.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you able to commute to Business Bay?</li><li>How soon you can join us?</li><li>What is your visa status?</li><li>Please state your current monthly gross salary.</li><li>Please state your expected monthly gross salary.</li></ul>

BOSIO CONSTRUCTION LLC

Job description:We are a French company based in Dubai looking to immediately hire a SENIOR ADMIN and HR OFFICER.Your Mission:<ul><li>Manage HR and admin operations with proven ability to handle 100+ staff.</li><li>Strong, resilient leader with Dubai/Singapore experience, excelling under pressure.</li><li>Ensure smooth daily administrative operations across office and construction sites.</li><li>Coordinate closely with project management, procurement, and HR teams.</li><li>Maintain documentation and support compliance workflows.</li></ul>What You Bring:<ul><li>Minimum 4 years of experience in HR or admin roles, preferably in construction field but not mandatory.</li><li>Excellent communication and organizational skills</li><li>Proficient in MS Office and site coordination</li><li>Fluent in English</li><li>Able to multitask, adapt fast, and work under pressure</li></ul>Why Us?Real growth opportunities in a fast-moving company Professional environment with a hands-on, site-focused culture Competitive salary &amp; benefitsDream big. Work smart. Build with us.Location: Al Quoz Industrial 4.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Senior Admin and HR Officer

State of Alaska

<div><div><div>This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.<div></div> 
What You Will Be Doing
The Administrative Officer 2 serves as a senior leader within the Division of Motor Vehicles (DMV), overseeing all administrative, financial, and operational support functions. This position is responsible for analyzing the division&rsquo;s organizational structure and recommending improvements to increase efficiency, revising policies and procedures, and guiding strategic planning alongside the senior management team.
Key responsibilities include managing the division&rsquo;s $65+ million budget and multiple fund sources, ensuring accurate revenue collection and reporting, and preparing and monitoring annual operating and capital budgets. The incumbent directs grant and contract administration, ensuring compliance with federal and state requirements, and oversees procurement, leases, and vendor relationships. They supervise fiscal and administrative staff, warehouse operations, and procurement functions, ensuring proper handling of assets, documents, and financial transactions.
In addition, the Administrative Officer 2 acts as the division&rsquo;s expert in budgeting, personnel, procurement, labor relations, and HR actions, advising the Director and managers on staffing, classification, and labor issues. They anticipate financial and operational needs, provide accurate forecasting for decision-making, and ensure that all administrative processes align with DMV&rsquo;s mission and statewide policies.
As part of DMV&rsquo;s senior management team, this position plays a critical role in policy development, strategic planning, workforce management, and ensuring efficient, secure, and customer-focused operations across DMV offices, commission agents, and business partners statewide. 
Our Organization, Mission, and Culture
The Division of Motor Vehicles is committed to providing faster, friendlier, exceptional customer service, and being more accessible than ever before. The core values that shape our culture are:<ul><li>
Customer Service &ndash; a commitment to anticipating and effectively responding to the needs of diverse customers. The Motor Vehicle Manager must be customer service orientated by leading their team to find ways to get to &ldquo;yes&rdquo; for our external customers, as well as our internal government customers.</li><li>
Leadership &ndash; a commitment to demonstrating an outward mindset and empowering people to reach their potential. The Motor Vehicle Manager empowers their team of direct reports to reach their potential in a fast-paced environment by using motivational tactics that encourage others to work effectively as a team.</li><li>
Innovation &ndash; a commitment to applying new technologies and ideas to advance the organization. The Motor Vehicle Manager works with a variety of stakeholders to analyze existing processes and improve upon those processes by utilizing lean methodologies to find maximum efficiencies and modernization.</li><li>
Stewardship &ndash; a commitment to the responsible use of state resources. The Motor Vehicle Manager works closely with administrative staff and senior management to ensure DMV employees are responsible in the use of state resources, identifying areas of improvement and recommending changes to be fiscally responsible.</li><li>
Trust &ndash; a commitment to open and honest communication and ethical behavior. The Motor Vehicle Manager works closely with their team of direct reports and provides cross-departmental leadership to all DMV employees across the state. This open and honest communication is critical to the success of a fast-paced Division that experiences consistent change.</li><li>
Fun &ndash; a commitment to creating fun and passion in the workplace. The Motor Vehicle Manager will be relied upon to create a fun work environment and empower their team of direct reports to be passionate about the work that they do and create a workplace they love to come to each day.</li></ul> 
The Benefits of Joining Our Team
Perks of working for the Administrative and Finance Services (AFS) Team? You would have the benefits of spending your days working at the University Center in midtown Anchorage surrounded by some of the best restaurants in town! Located 0.4 miles from the highest grossing independent pizza restaurant in the United States, The Moose&rsquo;s Tooth, ensures that you will never go hungry! If you&rsquo;re not a pizza person New Sagaya is across the street which houses some of the best soups &amp; sandwiches in town! If you would prefer to spend your lunches enjoying the scenery and getting some steps in, Cuddy Family Midtown Park is 0.5 miles away and a great place to spend your lunchtime. 
The Working Environment You Can Expect
The AFS team is a great group of individuals that care about numbers and enjoy a busy workflow. We work collaboratively to accomplish the goals and tasks assigned to our team. Here at the DMV we also work hard at having a positive atmosphere for our employees to flourish. The AFS teams is nestled in a quiet area of the University Center DMV, where you will have a private office that is easily accessible to the staff and the Admin Officer 1, as well as open access to other staff and senior management. 
Who We Are Looking For
We are interested in candidates who possess some or all of the following position specific competencies:<ul><li>
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.</li><li>
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.</li><li>
Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.</li></ul></div>
<div><h2 class="jobSectionHeader">Minimum Qualifications</h2></div>
<div>Competency Based Minimum Qualifications Instructions
This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency&rsquo;s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. 
Any combination of education and/or experience that provides the applicant with competencies in 
<ul><li>
Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.</li></ul> 
<ul><li>
Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one&rsquo;s knowledge and experience base and calling on other references and resources as necessary.</li></ul> 
<ul><li>
Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.</li></ul> 
<ul><li>
Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.</li></ul> 
<ul><li>
Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.</li></ul>
Equivalent to those typically gained by: 
 
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field. 
 
Special Note: 
&ldquo;Competencies&rdquo; means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. 
 
&ldquo;Typically gained by&rdquo; means the prevalent, usual method of gaining the competencies expected for entry into the job. 
 
&ldquo;Training&rdquo; and &ldquo;education&rdquo; in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 
 
&ldquo;Progressively responsible&rdquo; means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.</div>
<div><h2 class="jobSectionHeader">Additional Required Information</h2></div>
<div>Please read the below information carefully. This applies to your application submission. 
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify. 
At time of interview, please be prepared to provide 2 Professional References. 
EDUCATION 
 If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below. 
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION 
 Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. 
WORK EXPERIENCE 
 If using work experience not already documented in your application, also provide the employer&rsquo;s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting &quot;see resume or CV&quot; or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. 
APPLICATION NOTICE 
 You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska &quot;How to Apply&quot; webpage, found here: http://doa.alaska.gov/dop/workplace/help/ 
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel &amp; Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. 
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the &lsquo;govermentjobs.com&rsquo; domains. For information on allowing emails from the &lsquo;governmentjobs.com&rsquo; domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword. 
WORKPLACE ALASKA APPLICATION QUESTIONS &amp; ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. 
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword</div>
<div><h2 class="jobSectionHeader">Contact Information</h2></div>
<div>Kathy Wallace
Director
Kathleen.wallace@alaska.gov</div></div></div>
 <div><div><div><div>Careers with the State of Alaska offer MANY benefits</div> 
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work. 
 
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.) 
 
Insurance Benefits<ul> <li>Health insurance, which includes employer contributions toward medical/vision/dental<ul> <li>The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.<ul> <li>AVTEC </li><li>Confidential </li><li>Correctional Officers </li><li>Marine Engineers </li><li>Mt. Edgecumbe Teachers </li><li>Supervisory </li><li>Unlicensed Vessel Personnel/Inland Boatman's Union </li><li>Exempt employees (not covered by collective bargaining)</li></ul> </li><li>The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.<ul> <li>General Government </li><li>Labor, Trades and Crafts </li><li>Public Safety Employees Association </li><li>Masters, Mates &amp; Pilots</li></ul></li></ul> </li><li>Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)</li></ul><div>Optional Insurance Benefits</div><ul> <li>Group-based insurance premiums for<ul> <li>Term life (employee, spouse or qualified same sex partner, and dependents) </li><li>Long-term and short-term disability </li><li>Accidental Death and Dismemberment </li><li>Long-term care (self and eligible family members) </li><li>Supplemental Survivor Benefits</li></ul> </li><li>Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses</li></ul> 
Retirement Benefits<ul> <li>Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) </li><li>Matching employer contribution into a defined contribution program (new employees) </li><li>Employer contribution into a defined benefit or defined contribution program (current employees) </li><li>Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security </li><li>Option to enroll in the Alaska Deferred Compensation Program </li><li>Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options</li></ul><div>See https://drb.alaska.gov/retiree/ for additional information 
 </div>Paid Leave &amp; Other Benefits<ul> <li>Personal leave with an accrual rate increase based on time served </li><li>Twelve (12) paid holidays a year</li></ul></div></div></div>

Administrative Officer 2

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

Australian Embassy

<div>The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Ankara.
Please be advised that the Australian Embassy, Ankara does not assist with relocation. Any costs associated with taking up the position would be the responsibility of the successful candidate.
About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to promote and protect the interests of Australia internationally. This involves working with international partners and other countries to tackle global challenges, increase trade and investment opportunities, keep our region stable and help Australians overseas.
The department also manages Australia&rsquo;s international presence, a network of over 120 embassies, high commissions, consulates-general and representative offices across five continents.
About the Position
Under direction from the Corporate Services Manager, the Corporate Services Officer coordinates key operational functions, particularly protocol and HR support, and supports the daily activities of two Corporate Services Administrators. The role provides back-up to the Corporate Services Manager, ensuring continuity of service across core corporate functions.
The key responsibilities of this position include, but are not limited to:
<ul><li>Manage liaison with the Turkish Ministry of Foreign Affairs (MFA) on protocol matters including accreditation and entitlements for posted officers, such as diplomatic ID, licenses and tax-free purchases.</li>
<li>Coordinate customs formalities and other logistics for arrivals and departures of posted officers.</li>
<li>In consultation with the Regional Services Delivery Hub (RSDH) for Europe, support HR and payroll administration, including recruitment, onboarding and related records management.</li>
<li>Maintain and manage the attendance and leave tracking system, including monthly reporting, in conjunction with the IT Officer.</li>
<li>Provide operational support and mentorship to the Corporate Services Administrators, ensuring service standards and task completion in areas of responsibility.</li>
<li>Act as first point of escalation for day-to-day corporate queries in the absence of the Corporate Services Manager.</li>
<li>Liaise with travel and accommodation suppliers to provide administrative and logistical support for official visits.</li>
<li>Provide back-up to the Corporate Services Manager during periods of absence.</li>
</ul>
Qualifications/Experience
Essential
<ul><li>Excellent oral and written communication skills in English and Turkish are required.</li>
<li>Strong administration and interpersonal and liaison skills.</li>
<li>Proven ability to supervise tasks and deliver outcomes in a team setting.</li>
<li>Ability to manage competing priorities and work under minimal supervision.</li>
<li>Proficiency in Microsoft Office software applications.</li>
</ul>
Desirable
<ul><li>SAP experience.</li>
<li>Financial literacy and experience with budget monitoring.</li>
</ul>
Selection Criteria
Please ensure you provide a response to each of the listed selection criteria below. In your response, you must include relevant high-level examples from your experience that support your claims against the role.
The word limit is strictly 250 words per response to each selection criteria. The panel may not assess incomplete applications or responses which exceed the word limit.
A. Demonstrable experience working in a client services role with responsibilities in a range of areas, backed up by organisational skills and the ability to manage competing priorities.
B. Proven decision-making skills with the ability to exercise discretion and good judgement in applying legislation, policies and guidelines, including diplomatic protocol and conditions of service.
C. Ability to build and maintain productive working relationships with internal and external stakeholders, aimed at offering an efficient service to clients at all levels.
D. Effective verbal and written communication skills in English and Turkish and ability to tailor messages to different clients and stakeholders.
E. Proficiency with Microsoft Office applications such as Outlook, Word and Excel with the ability to manage electronic records whilst maintaining discretion and confidentiality.
The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to recruitment.london@dfat.gov.au.
We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values.
The Australian Embassy, Ankara seeks a motivated and organised Corporate Services Officer.</div>

Corporate Services Officer – LE4 – DFAT – Ankara

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