senior administrative specialist

Crete Professionals Alliance

<div><p><b>Company Overview: </b>Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.</p><p><b>
Job Summary:</b></p><p>
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.</p><p>
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.</p><p>
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.</p><p><b>
Position Responsibilities</b></p><ul><li><p>
Supervise, assist with Admin staff training, and onboard new staff.</p></li><li><p>
Support two administrative team members, providing clear expectations, guidance, and regular feedback.</p></li><li><p>
Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</p></li><li><p>
Assist in processing tax returns, financial statements, and other correspondence</p></li><li><p>
Assist in troubleshooting tax return rejections</p></li><li><p>
Finalize Financial Statements</p></li><li><p>
Scan and autoflow tax documents when needed</p></li><li><p>
Assist in scanning and binding documents</p></li><li><p>
Assist the Firm Administrator in task delegation to the local Admin Team</p></li><li><p>
Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</p></li><li><p>
Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</p></li><li><p>
Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</p></li><li><p>
Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</p></li><li><p>
Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</p></li><li><p>
Manage office building maintenance along with office logistics for client meetings and events</p></li></ul><p><b>
Position Qualifications</b></p><ul><li><p>
5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</p></li><li><p>
College degree preferred or professional equivalent experience</p></li><li><p>
Prior experience performing hands-on administrative work while leading or supervising others.</p></li><li><p>
Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</p></li><li><p>
Strong organizational, problem-solving, and interpersonal skills.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Proven ability to work independently while coordinating with remote leadership.</p></li><li><p>
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</p></li><li><p>
High degree of professionalism, discretion, and attention to detail.</p></li><li><p>
Continuous improvement mindset</p></li><li><p>
Ongoing collaboration with firm leadership and administrative teams across locations.</p></li></ul><p><b>
Salary </b>$25-30/Hour</p><p><b>
Excellent Benefits:</b> We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!</p><p><b>
EOE</b></p></div>

Senior Administrative Specialist

Bowers Accountants & Advisors

<div><p><b>Company Overview: </b>Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.</p>
<p><b>Job Summary:</b></p>
<p>The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.</p>
<p>In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
</p><p>Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
</p><p><b>Position Responsibilities</b></p>
<ul><li>Supervise Admin staff training, and new staff onboarding
</li><li>Support Admin team members, providing clear expectations, guidance, and regular feedback.
</li><li>Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li>
<li>Assist in processing tax returns, financial statements, and other correspondence</li>
<li>Assist in troubleshooting tax return rejections</li>
<li>Finalize client financial statements</li>
<li>Coordinate scanning and autoflow tax documents
</li><li>Assist in scanning and binding documents</li>
<li>Assist the Firm Administrator in task delegation to the local Admin Team</li>
<li>Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li>
<li>Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li>
<li>Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li>
<li>Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li>
<li>Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li>
<li>Manage office building maintenance along with office logistics for client meetings and events
</li></ul><p><b>Position Qualifications</b></p>
<ul><li>5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li>
<li>College degree preferred or professional equivalent experience</li>
<li>Prior experience performing hands-on administrative work while leading or supervising others.</li>
<li>Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li>
<li>Strong organizational, problem-solving, and interpersonal skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proven ability to work independently while coordinating with remote leadership.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li>
<li>High degree of professionalism, discretion, and attention to detail.</li>
<li>Continuous improvement mindset</li>
<li>Ongoing collaboration with firm leadership and administrative teams across locations.</li>
</ul>
<p><b>Salary </b>$25-30/Hour</p>
<p><b>Excellent Benefits:</b> We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!</p>
<p><b>EOE</b></p></div><p></p>

West Cancer Center

<div><p><b>Job Title: </b>Administrative Specialist &ndash; Lead</p>
<p><b>
About Us</b><br>
At West Cancer Center, we are dedicated to providing compassionate, patient-centered care while advancing groundbreaking research. Our team fosters collaboration, innovation, and professional growth, ensuring that every role contributes to making a difference in patients' lives. Join us in our mission to provide comprehensive support to those navigating the challenges of cancer treatment.</p>
<p><b>
Position Overview</b><br>
The Administrative Specialist &ndash; Lead oversees the daily responsibilities of Administrative Coordinators and Specialists while providing comprehensive support to clinic physicians. This role includes clerical, basic clinical, scheduling, travel coordination, credentialing, and administrative functions. The position also provides leadership support to ensure efficient operations and adherence to departmental standards.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Assist in overseeing the responsibilities of Administrative Coordinators and Specialists</li>
<li>Oversee scheduling and timekeeping of administrative staff</li>
<li>Provide direction and clarification to administrative staff regarding job role</li>
<li>Provide feedback and recommendations to management regarding employee performance</li>
<li>Monitor staff adherence to departmental policies and procedures</li>
<li>Perform all essential duties of the Senior Administrative Specialist role</li>
</ul>
<p><b>Basic Clinical Support</b></p>
<ul>
<li>Assist with remote and telehealth set-up for patients</li>
<li>Conduct reminder calls for patients who frequently miss appointments</li>
<li>Assist with coordination of outside appointments</li>
<li>Assist with patient forms (financial, disability, handicap placards, FMLA, death certificates, and letters)</li>
<li>Assist with Tumor Board submissions</li>
<li>Coordinate peer-to-peer calls</li>
</ul>
<p><b>Clerical Support</b></p>
<ul>
<li>Manage and balance physician scheduling, including clinic changes and rescheduling</li>
<li>Schedule meetings for leadership, vendors, advisory boards, and research efforts</li>
<li>Prepare detailed travel itineraries and coordinate travel logistics</li>
<li>Compose correspondence including bereavement cards, referral letters, and thank-you letters</li>
<li>Process incoming and outgoing mail (including certified, UPS, and FedEx)</li>
<li>Facilitate physician credentialing and re-credentialing, track CME requirements, and log PTO</li>
<li>Maintain and update professional CVs</li>
<li>Research, summarize, and prepare materials, including presentations and reports</li>
<li>Interface with nurses, physicians, front desk staff, attorneys, vendors, and external partners</li>
<li>Welcome guests and manage inquiries</li>
<li>Review and validate expense and mileage reports for submission</li>
<li>Maintain organized files and records</li>
<li>Ensure physicians' business needs are met by managing supplies and equipment</li>
<li>Run approved business-related errands for physicians</li>
<li>Maintain professionalism, attendance, and compliance with clinic policies</li>
<li>Attend meetings and assist with training and orientation of new employees</li>
<li>Perform all other duties as assigned</li>
</ul>
<p><b>Qualifications</b></p>
<p><b>
Education &amp; Experience</b><br>
<b>Required:</b></p>
<ul>
<li>8+ years of experience and/or 4-year college degree</li>
<li>Experience supporting 4+ physicians (non-leadership role) or at least one Department Head or Managing Physician</li>
</ul>
<p><b>Skills &amp; Abilities</b></p>
<ul>
<li>Excellent organization and follow-up skills</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong problem-solving skills</li>
<li>Ability to organize and prioritize work assignments</li>
<li>Ability to handle multiple priorities in a fast-paced environment</li>
<li>Ability to analyze situations and respond in a timely manner</li>
<li>Ability to participate in multi-functional teams</li>
<li>Ability to establish and maintain effective working relationships within West Cancer Center</li>
<li>Proficiency in Microsoft Office software</li>
<li>Working knowledge beneficial (not required): Onco EMR, Concur Expense Management, MModal, DoxyMe, Evicore, and virtual meeting platforms</li>
</ul>
<p><b>Why West Cancer Center is a Great Place to Work</b></p>
<ul>
<li>Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.</li>
<li>Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.</li>
<li>Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.</li>
<li>Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.</li>
</ul>
<p><b>No nights, weekends, or holidays. Comprehensive benefits package.</b></p>
<p><b>
Join Us</b><br>
If you are a highly organized professional with strong leadership and administrative skills, we invite you to join West Cancer Center as an Administrative Specialist &ndash; Lead and contribute to delivering exceptional support to physicians and care teams.</p></div>

Administrative Specialist- Lead - Full Time - Wolf River

Presbyterian Villages of Michigan

<div>Overview:
<div>
Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the <b><i>Administrative Assistant at The Village of Oakman Manor, Detroit Michigan.</i></b> We invite you to help us create new possibilities for quality living for the seniors we serve.</div><div></div><div><br>
The Administrative Assistant is responsible for providing administrative, clerical and project support in a professional and confidential manner. Excellent opportunity for a team player with customer service and administrative experience. Experience working in senior housing industry plus.</div><div></div><div><b><br>
To expedite interest, visit www.pvm.org and upload your resume AND complete application, including compensation expectations.</b></div>
Responsibilities:
<div>
1. Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution.</div><div>
2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.</div><div>
3. Accumulates, maintains, verifies and reports data, statistics and research.</div><div>
4. Assists with collection of rent and execution of monthly certification process of resident.</div><div>
5. Composes, prepares, monitors and responds to correspondence.</div><div>
6. Directs and assists residents, families, business invitees and staff.</div><div>
7. Schedules and maintains appointments and calendars.</div><div>
8. Creates and maintains filing system.</div><div>
9. Responds to inquiries and provides information regarding the Village.</div><div>
10. Scheduled and conducts Village tours.</div><div>
11. Establishes and maintains resident (and prospect) records including but not limited to:</div><ul><li><div>
 Filing</div></li><li><div>
 Revising and updating records, charts, etc.</div></li><li>
 Gathering required data and documentation</li><li>
 Data input</li></ul><div>
12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.</div><div>
13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.</div><div>
14. Maintains maintenance work orders.</div><div>
15. Coordinates special events as assigned by the Adminstrator.</div><div>
16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.</div><div>
17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.</div><div>
18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.</div><div>
19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.</div><div>
20. Follows established policies and procedures including but not limited to:</div><div>
 Presbyterian Village employment policies and procedures</div><div>
 Departmental policies and procedures</div><div>
 Safety policies and procedures</div><div>
 Federal, state and local regulations</div><div>
21. Performs any and all other duties and/or tasks as assigned or requested.</div><br>
<div></div>
Qualifications:
<div><b>
Education/Formal Training:</b></div><ul><li><div>
High School Diploma or General Education Diploma (GED)
</div></li><li><div> Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.</div></li><li><div>
 Computer literate (letters, newsletters, email, Zoom/Teams).</div></li><li><div>
 Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus</div></li><li><div>
 Affordable housing property management software if working at a HUD or MSHDA governed village, a plus.</div></li><li><div>
 Math aptitude generally commensurate with some college level education or equivalent experience.</div></li></ul><div><b>
Certificates &amp; Licenses:</b></div><ul><li><div>
HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.</div></li><li><div>
Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.</div></li></ul><div><b>
Previous Experience:</b></div><ul><li><div>
One to three years&rsquo; related professional business office experience or equivalent combination of educational experience.
</div></li><li><div> Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, &amp; HUD.</div></li></ul><div><b>
Computer Skills:</b></div><ul><li><div>
Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.</div></li><li><div>
HUD or MSHDA governed village: Affordable housing property management software, a plus.</div></li></ul><div><b>
To expedite interest, visit www.pvm.org and upload your resume AND complete application, including compensation expectations.</b></div></div>

Administrative Assistant - Part Time 20 hours week

Nakupuna Companies

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div><br>
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div><p><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
</p><p>Administrative Support</p><ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul><p>
Calendar and Scheduling Support</p><ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul><p>
Meeting and Event Coordination</p><ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul><p>
Task and Action Tracking</p><ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul><p>
Front Office Operations Support</p><ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul><p>
Document and Information Management</p><ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul><p>
Coordination Support</p><ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul><p><b><br>
Skills/Qualifications:</b></p><ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul><p><b>
Education/Experience:
</b></p><ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul><p><b>
Certification:</b></p><ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul><p><b>
Clearance Requirements: </b>Active Secret clearance required or ability to obtain and maintain a Secret clearance.</p><p><b>
Work Location:</b></p><ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul><p><b>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <i>with or without a reasonable accommodation:</i></p><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div><br>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2963</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$50,070.00 - $60,730.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><br>
Under close supervision, will perform the following:</p><ul><li>
Provide administrative support for the department, clinicians, and/or faculty.</li><li>
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.</li><li>
Manage meeting planning and schedules for individuals and teams within assigned department group.</li><li>
May liaise between patient and clinical staff to provide scheduling support.</li><li>
Draft communications for members of the department or individuals that the position is supporting for review.</li><li>
May be responsible for data entry.</li><li>
Provide email and phone communication with internal and external teams or collaborators.</li><li>
May serve as onsite representative for external groups, visitors, or collaborators.</li><li>
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.</li><li>
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.</li><li>
Coordinate travel arrangements as required/needed by department staff.</li><li>
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Other duties as assigned.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Good written and oral communication skills.</li><li>
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.</li><li>
Ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><ul><li>High school diploma required. Bachelor&rsquo;s degree preferred.</li><li>
1 year of relevant experience.</li></ul><p>
License/Certification/Registration: N/A</p><p><b>
SUPERVISORY RESPONSIBILITIES:</b> No</p><p><b>
PATIENT CONTACT: </b>Yes, may have patient contact.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$50,070.00 - $60,730.00</div></div></div><p></p>

Administrative Specialist - Breast Oncology

SIGMATECH

<div><b>Job Description:</b><p><b><br>
About Our Organization</b></p><p>
The Office of the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DE&amp;C) manages the Army's Security Assistance and Armaments Cooperation programs that engage allies and partners across the full spectrum of Army acquisition to achieve force dominance. We lead the U.S. Army Security Assistance Enterprise (ASAE), providing leadership, resource management and policy oversight. We build the capabilities of allies and partners, strengthen relationships with our foreign partners, and strengthen the U.S. industrial base.
</p><p><b>Position Overview</b></p><p>
As an Associate Operations Support Specialist you will provide foundational organizational and administrative support to the directorate, ensuring the seamless execution of daily activities. This position is responsible for managing the directorate's operational tempo, including coordinating meetings, tracking internal and external taskers, and handling key logistics such as travel, office supplies, and personnel onboarding. The ideal candidate is a highly organized and proactive professional with experience supporting senior leaders, capable of managing multiple priorities to ensure the directorate is postured for success
</p><p><b>Core Duties and Responsibilities</b></p><p><b>
Organizational and Meeting Support</b></p><ul><li>
Provide comprehensive coordination and logistical support for all directorate meetings, including internal sessions, interagency engagements, and meetings with international partners.</li><li>
Manage the scheduling of meetings, preparation of conference rooms, and operation of equipment (e.g., VTC, classified/unclassified AV systems) for hybrid and in-person engagements.</li><li>
Compile, format, and distribute meeting notes and action items within 24 hours of meeting conclusion, as directed by government personnel.</li><li>
Deconflict and synchronize organizational calendars across DASA DE&amp;C and with external stakeholders, identifying potential scheduling issues for government resolution to ensure senior leader availability for critical engagements.</li><li>
Serve as a primary point of contact for the directorate, managing correspondence and coordinating visitor access and support as needed.</li></ul><p><b>
Task and Information Management</b></p><ul><li>
Serve as the directorate's lead for tracking all internal and external taskers using the Army Enterprise Task Management Software Solution (ETMS2), providing status updates, reports, and alerts to government personnel to ensure all deadlines are met.</li><li>
Prepare and consolidate recurring reports, such as Weekly Activity Reports (WARs) and other status updates, for directorate leadership.</li><li>
Manage the directorate's information repositories (e.g., SharePoint, shared drives), ensuring documents are properly stored, organized, and accessible to the team.</li></ul><p><b>
Administrative and Logistical Support</b></p><ul><li>
Coordinate all travel for directorate personnel using the Defense Travel System (DTS), including preparing authorizations and processing vouchers.</li><li>
Compile and prepare trip books and read-ahead materials for senior leader travel and key engagements.</li><li>
Manage the onboarding and offboarding process for all directorate personnel, including coordinating for accounts, equipment, and access, and maintaining recall and personnel rosters.</li><li>
Oversee office logistics, including managing office supply inventory, placing orders, coordinating for IT and facilities support, and ensuring the operational readiness of all office equipment.</li></ul><br>
<b>
Experience and Skills:</b><p><b>
Essential Requirements</b></p><p>
Security Clearance: Must possess and maintain an active SECRET security clearance.
</p><p><b>Education:</b></p><ul><li>
A Bachelor's degree from an accredited university is required. A degree in Business Administration, Management, Communications, or a related field is preferred.</li></ul><p><b>
Experience &amp; Skills:</b></p><ul><li>
A minimum of 3 years of professional experience in an operational support, executive assistant, or administrative management role.</li><li>
Demonstrated experience supporting senior-level military (O-5/O-6) or civilian (GS-14/GS-15) leaders in a fast-paced environment is highly required.</li><li>
Experience with the Defense Travel System (DTS) and the Army Enterprise Task Management Software Solution (ETMS2) or similar formal tasking systems is highly preferred.</li><li>
Expert-level proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat.</li><li>
Exceptional organizational, time-management, and multitasking skills with a high degree of attention to detail.</li><li>
Excellent written and verbal communication skills, with the ability to professionally interact with senior leaders, U.S. interagency partners, and foreign officials.</li><li>
Must be a proactive problem-solver, capable of working independently with minimal supervision on recurring tasks.</li></ul><p><b>
Work Environment</b></p><p><b>
Location:</b> Arlington, VA
</p><p><b>Travel: </b>Less than 5% travel may be required.
</p><p><b>Schedule/Location: </b>This is a full-time, on-site position. No remote work is offered.
</p><p><b>Collaboration: </b>The candidate will be expected to work closely with all members of the directorate and serve as a key integration point for administrative and operational matters. Regardless of physical location, all team members are required to maintain a full virtual presence and actively participate in team meetings, discussions, and collaborative efforts via MS Teams, or other collaborative applications as directed during core business hours.<br>
From: Sigmatech, Inc.</p></div>

Associate Operations Support Specialist (Operations Coordinator)

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