senior administrative support

First Methodist Church of Albany

First Methodist Church in Albany is seeking a full-time Administrative Assistant to provide direct support to the Senior Pastor while also helping care for membership records and the daily administrative work of the church office.This role helps keep pastoral responsibilities, membership records, and key communication moving forward with clarity and care. Working closely with the Senior Pastor and alongside the church staff, the Administrative Assistant plays an important role in supporting the ministry and day-to-day life of the church. This role requires both strong organizational ability and a relational presence, since it regularly serves as a point of contact for members, guests, and ministry partners.The position reports administratively to the Executive Director of Operations and works under the day-to-day direction of the Senior Pastor, including occasional flexibility to assist with meetings or ministry needs outside standard office hours.Key ResponsibilitiesPastoral and Ministry Support<ul><li>Provide direct administrative and executive support to the Senior Pastor, including calendar management, correspondence, calls, meeting preparation, and ministry follow-through</li><li>Help coordinate documents, delegation, and logistics connected to pastoral responsibilities, church committees, and ministry activities</li><li>Support communication and coordination related to pastoral care, including baptisms, births, hospitalizations, and funerals</li><li>Assist with preparation and support for meetings, events, and ministry needs connected to the Senior Pastor&rsquo;s work</li><li>Provide occasional administrative support to other pastors or ministry and operations leaders as assigned</li></ul>Membership and Records Administration <ul><li>Maintain accurate church membership records and related database information</li><li>Support membership processes, including new member records, transfers, and attendance records</li><li>Prepare membership-related reports and correspondence as needed</li></ul>General Administrative Support <ul><li>Assist with front-office coverage, phones, mail, and other shared office responsibilities</li><li>Help prepare documents, reports, meeting materials, and mailings</li><li>Support volunteers and administrative processes connected to the church office</li><li>Serve as a welcoming and dependable point of contact for members, guests, and ministry partners</li></ul>Qualifications<ul><li>Prior administrative experience, preferably in a church, ministry, nonprofit, or similarly relational setting</li><li>Strong organizational skills and careful attention to detail  Good written and verbal communication skills</li><li>Comfort with church databases and common office software tools</li><li>Discretion, reliability, and sound judgment</li><li>Ability to work well with pastors, staff, volunteers, and church members</li><li>Alignment with the mission and values of First Methodist Church</li></ul>About First Methodist ChurchFirst Methodist Church is located in the heart of downtown Albany, Georgia. Our mission is to cultivate and equip disciples of Jesus Christ through whole-hearted worship, accountable friendships, compassionate love, and humble service. We seek to offer Christ for an awakening in Southwest Georgia.Job Type: Full-timePay: $30,000.00 - $36,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Albany, GA 31701 (Required)</li></ul>Ability to Relocate:<ul><li>Albany, GA 31701: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant – Pastoral and Membership Support

IQ Fiber

<div>
 
 
 
 A Smarter Career Choice
 
 
 
 
 
 Because the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fiber-optic high-speed internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience. As part of our rapidly growing team, your contributions will directly impact our success. Your work matters here.
 
 We&rsquo;re looking for energetic, collaborative, and customer-focused talent with the ability to proactively move our business forward. In return, you&rsquo;ll find a place where your voice matters. You&rsquo;ll find a team that works hard and has fun. And, if you&rsquo;re like us, you&rsquo;ll know you made a Smarter career choice.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 IQ Fiber is seeking a highly organized, proactive, and professional
 
 Senior
 
 &nbsp;
 
 Administrative Assistant
 
 to support the Chief Executive Officer (CEO) and the broader Senior Leadership Team, including the COO, CFO, CMO, and CTO. This role serves as the operational backbone of the executive office &mdash; ensuring calendars, travel, meetings, communications, and administrative priorities run smoothly and efficiently.
 
 The ideal candidate is a trusted partner to senior leaders, capable of managing multiple priorities with discretion, attention to detail, and a strong sense of ownership. This role requires a professional who thrives in a fast-paced, high-growth environment and can anticipate needs before they arise.
 
 This position reports directly to the Chief Operating Officer and partners closely with the full Senior Leadership Team. It is a full-time, on-site role based in Jacksonville, Florida. Remote or hybrid arrangements are not available.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Leadership Support
 
 
 
 <ul>
 <li>
 
 
 Manage calendars and scheduling for the CEO and Senior Leadership Team.
 
 
 </li>
 <li>
 
 
 Coordinate internal and external meetings, including preparation of materials, agendas, and follow-up items.
 
 
 </li>
 <li>
 
 
 Act as a central coordination point between senior leaders, internal teams, partners, and stakeholders.
 
 
 </li>
 <li>
 
 
 Ensure leaders are prepared for meetings through briefing documents, logistics coordination, and scheduling alignment.
 
 
 </li>
 </ul>
 
 
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 
 
 Manage travel arrangements for the SLT, including flights, hotels, ground transportation, and itineraries.
 
 
 </li>
 <li>
 
 
 Coordinate multi-city travel schedules and ensure efficient routing and timing.
 
 
 </li>
 <li>
 
 
 Prepare detailed travel packets and contingency plans.
 
 
 </li>
 </ul>
 
 
 
 Office &amp; Administrative Operations
 
 
 
 <ul>
 <li>
 
 
 Oversee executive office operations, including supply ordering and vendor coordination.
 
 
 </li>
 <li>
 
 
 Manage building access coordination and related administrative processes.
 
 
 </li>
 <li>
 
 
 Maintain organizational systems for executive documentation, correspondence, and records.
 
 
 </li>
 </ul>
 
 
 
 Expense &amp; Policy Administration
 
 
 
 <ul>
 <li>
 
 
 Prepare and submit expense reports for the SLT in accordance with company policies.
 
 
 </li>
 <li>
 
 
 Support administrative compliance with internal policies and procedures.
 
 
 </li>
 <li>
 
 
 Assist with policy communication and administrative follow-through across departments.
 
 
 </li>
 </ul>
 
 
 
 Leadership Meetings &amp; Events
 
 
 
 <ul>
 <li>
 
 
 Coordinate leadership meetings, including SLT staff meetings and operational reviews.
 
 
 </li>
 <li>
 
 
 Plan and execute internal leadership events and team gatherings.
 
 
 </li>
 <li>
 
 
 Lead logistical coordination for the Annual Leadership Summit, including venue, scheduling, travel, and catering.
 
 
 </li>
 </ul>
 
 
 
 Employee Engagement Support
 
 
 
 <ul>
 <li>
 
 
 Assist with employee engagement activities, internal meetings, and company events.
 
 
 </li>
 <li>
 
 
 Coordinate catering and logistics for leadership meetings and company functions.
 
 
 </li>
 <li>
 
 
 Provide administrative support for internal company initiatives and programs.
 
 
 </li>
 </ul>
 
 
 
 
 Required Qualifications
 
 
 
 
 <ul>
 <li>
 
 
 5+ years of administrative or executive support experience, preferably supporting C-suite leaders.
 
 
 </li>
 <li>
 
 
 Proven experience managing multiple executives&rsquo; calendars and competing priorities.
 
 
 </li>
 <li>
 
 
 Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
 
 
 </li>
 <li>
 
 
 Comfortable operating across both Windows and Apple operating systems.
 
 
 </li>
 <li>
 
 
 Exceptional organizational, communication, and time-management skills.
 
 
 </li>
 <li>
 
 
 High level of professionalism, discretion, and confidentiality when handling sensitive information.
 
 
 </li>
 <li>
 
 
 Ability to thrive in a fast-paced, rapidly scaling organization.
 
 
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 
 
 <ul>
 <li>
 
 
 Experience supporting executive teams within technology, telecommunications, infrastructure, or high-growth companies.
 
 
 </li>
 <li>
 
 
 Demonstrated experience coordinating leadership meetings, offsites, or corporate events.
 
 
 </li>
 <li>
 
 
 Familiarity with corporate expense-management systems and travel platforms
 
 
 </li>
 <li>
 
 
 Experience working directly with senior leaders or in board-level environments.
 
 
 </li>
 </ul>
 
 
 
 
 Other Duties:
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
 
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 
 
 
 
 IQ Fiber offers a competitive compensation package, including:
 
 
 
 <ul>
 <li>
 
 
 Competitive base salary
 
 
 </li>
 <li>
 
 
 Comprehensive medical, dental, and vision benefits
 
 
 </li>
 <li>
 
 
 401(k) with company match
 
 
 </li>
 <li>
 
 
 Paid time off and holidays
 
 
 </li>
 <li>
 
 
 Opportunities for growth within a rapidly expanding fiber-optic provider
 
 
 </li>
 </ul>
 
 
 
 
 IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
 
 &nbsp;
 
 
 Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
 
 
 
 &nbsp;
 
 
</div>

Senior Administrative Assistant

Crete Professionals Alliance

<div>Company Overview: Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.
Job Summary:
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
Position Responsibilities<ul><li>
Supervise, assist with Admin staff training, and onboard new staff.</li><li>
Support two administrative team members, providing clear expectations, guidance, and regular feedback.</li><li>
Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li><li>
Assist in processing tax returns, financial statements, and other correspondence</li><li>
Assist in troubleshooting tax return rejections</li><li>
Finalize Financial Statements</li><li>
Scan and autoflow tax documents when needed</li><li>
Assist in scanning and binding documents</li><li>
Assist the Firm Administrator in task delegation to the local Admin Team</li><li>
Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li><li>
Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li><li>
Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li><li>
Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li><li>
Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li><li>
Manage office building maintenance along with office logistics for client meetings and events</li></ul>
Position Qualifications<ul><li>
5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li><li>
College degree preferred or professional equivalent experience</li><li>
Prior experience performing hands-on administrative work while leading or supervising others.</li><li>
Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li><li>
Strong organizational, problem-solving, and interpersonal skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Proven ability to work independently while coordinating with remote leadership.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li><li>
High degree of professionalism, discretion, and attention to detail.</li><li>
Continuous improvement mindset</li><li>
Ongoing collaboration with firm leadership and administrative teams across locations.</li></ul>
Salary $25-30/Hour
Excellent Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!
EOE</div>

Senior Administrative Specialist

Procore Technologies

<div>
 We are looking for a
 
 Senior Executive Assistant
 
 to support a senior Engineering Executive in the Product &amp; Technology organization. In this role, you will interact with all levels of the organization, as well as with high-profile customers, partners, and associates.
 
 
 As a successful Senior Executive Assistant, you will manage a wide range of administrative and operational tasks that optimize executive effectiveness and efficiency. You are resourceful, proactive, and highly organized, with an approachable and professional presence when engaging with internal and external stakeholders.
 
 
 This position reports into Manager, Administrative Assistant Enablement &amp; Operations, will be based in our Austin office and requires working onsite approximately three days a week (Tuesday - Thursday).
 
 
 
 What you&rsquo;ll do:
 
 
 
 <ul>
 <li>
 Work closely and effectively with Executive to keep him well informed of upcoming commitments and responsibilities, following up as appropriate
 </li>
 <li>
 Strategize regularly with Executive, proactively handling matters and following through on meetings, projects, and initiatives to successful outcomes&mdash;often under deadline pressure while maintaining confidentiality
 </li>
 <li>
 Communicate directly and professionally, on behalf of Executive, with direct reports, senior leadership, customers, and partners on matters related to their organization
 </li>
 <li>
 Support Executive in the preparation of team meetings, capture action items, drive resolution, and circulate meeting notes
 </li>
 <li>
 Manage complex calendars and international travel, including updating meeting cadences to reflect business priorities, aligning schedules with Executive's, proactively scheduling complex or large meetings, and working regularly with internal and external stakeholders
 </li>
 <li>
 Independently handle international and domestic travel coordination and monthly expense reconciliation
 
 
 </li>
 </ul>
 
 What we&rsquo;re looking for:
 
 
 
 <ul>
 <li>
 8+ years of tactical and strategic administrative support at a Senior Executive level within a SaaS company; experience supporting an Engineering organization is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field, or equivalent work experience
 </li>
 <li>
 High proficiency with Slack, Google Workspace, Concur, Workday, Navan; proficiency with Confluence, Jira, and other Atlassian tools is a plus
 </li>
 <li>
 Strong dedication to meeting the expectations of leadership and senior executives by maintaining effective relationships across the organization
 </li>
 <li>
 Demonstrated professionalism with exceptional communication and interpersonal skills
 </li>
 <li>
 Ability to remain flexible and agile in a constantly changing environment
 </li>
 <li>
 Strong stakeholder management skills, fostering teamwork, collaboration, and alignment across executive teams
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Base Pay Range:
 
 
 
 76,544.00 - 105,248.00 USD Annual
 
 
 This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate&rsquo;s job-related skills, experience, education or training, and location.
 
 
 
 For Los Angeles County (unincorporated) Candidates:
 
 
 
 Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
 
 
 A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.
</div>

Senior Executive Assistant

Newmark

<div>We are seeking a highly organized and proactive Senior Administrative Assistant to provide dedicated support to the Global Head of Capital Markets for the National Industrial &amp; Logistics platform. This role is critical to ensuring efficiency and effectiveness within a growing business unit. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities with professionalism and discretion. This individual will serve as a trusted partner to leadership &ndash; helping manage schedules, streamline communications, coordinate travel, and handle administrative priorities that enable executives to operate at the highest level.
This position is based in Dallas, Texas, with an expectation of working in-office five days per week.</div>
 <div>Qualifications
<ul><li>3&ndash;5 years of administrative experience , preferably supporting senior executives in a corporate or professional services environment.
</li><li><div>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace .
</div></li><li><div>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
</div></li><li><div>Excellent written and verbal communication skills.
</div></li><li><div>Demonstrated ability to maintain high levels of discretion and confidentiality .
</div></li><li><div>Strong attention to detail and proactive problem-solving skills.
</div></li><li>Professional demeanor and the ability to interact effectively with senior leadership and external stakeholders. 
</li></ul>Working Conditions : Normal working conditions with the absence of disagreeable elements.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.</div>
 <div>Executive Support
<ul><li>Manage complex calendars for senior executives, coordinating internal and external meetings across multiple time zones.
</li><li>Prioritize and manage incoming communications, including monitoring email correspondence and identifying items requiring executive attention.
</li><li>Coordinate and schedule meetings, conference calls, and virtual events, ensuring all logistics and materials are prepared in advance.
</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
</li><li>Prepare meeting materials, agendas, and briefing documents as needed.
</li>Serve as a key point of contact for internal teams, clients, and external stakeholders. 
<li>
</li></ul>Expense Reporting
<ul><li>Prepare and submit expense reports in a timely and accurate manner.
</li><li>Track and reconcile receipts, travel expenses, and other executive expenditures in accordance with company policies.
</li>Assist with administrative reporting and documentation as required. 
<li>
</li></ul>Independent Problem Solving
<ul><li>Anticipate administrative needs and proactively address scheduling conflicts, travel adjustments, or logistical issues.
</li><li>Exercise sound judgment and discretion when handling confidential information and executive matters.
</li><li>Identify opportunities to improve administrative processes and support operational efficiency.
</li>Manage competing priorities while maintaining a high level of professionalism and attention to detail. 
<li>
</li></ul>Communication
<ul><li>Assist in handling internal communications with brokers, ensuring they're well-informed about various updates such as research reports, event updates, new team members, cross-selling success stories, client updates, and industry-specific information.
</li><li>Coordinate frequent internal market update calls and touchpoints with brokers and wider platform.</li></ul></div>

Bowers Accountants & Advisors

<div>Company Overview: Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.
Job Summary:
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
Position Responsibilities
<ul><li>Supervise Admin staff training, and new staff onboarding
</li><li>Support Admin team members, providing clear expectations, guidance, and regular feedback.
</li><li>Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li>
<li>Assist in processing tax returns, financial statements, and other correspondence</li>
<li>Assist in troubleshooting tax return rejections</li>
<li>Finalize client financial statements</li>
<li>Coordinate scanning and autoflow tax documents
</li><li>Assist in scanning and binding documents</li>
<li>Assist the Firm Administrator in task delegation to the local Admin Team</li>
<li>Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li>
<li>Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li>
<li>Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li>
<li>Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li>
<li>Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li>
<li>Manage office building maintenance along with office logistics for client meetings and events
</li></ul>Position Qualifications
<ul><li>5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li>
<li>College degree preferred or professional equivalent experience</li>
<li>Prior experience performing hands-on administrative work while leading or supervising others.</li>
<li>Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li>
<li>Strong organizational, problem-solving, and interpersonal skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proven ability to work independently while coordinating with remote leadership.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li>
<li>High degree of professionalism, discretion, and attention to detail.</li>
<li>Continuous improvement mindset</li>
<li>Ongoing collaboration with firm leadership and administrative teams across locations.</li>
</ul>
Salary $25-30/Hour
Excellent Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!
EOE</div>

Knox County Government

<div><h2 class="jobSectionHeader">SENIOR SERVICES ADMINISTRATIVE ASSISTANT 
</h2> 
<div> 
<div><div>APPLY</div> 
</div></div> 
Purpose of Job
 
The purpose of this position is to assist the Senior Services Manager with administrative duties and to provide coverage at Knox County Senior Centers as necessary. 
 
Essential Functions
 
The Administrative Assistant is responsible for the following essential functions: 
<ul><li>
Schedule staff at the Knox County Senior Centers</li> 
<li>
Execute accounts payable functions and process bank deposits</li> 
<li>
Order supplies for the Knox County Senior Centers</li> 
<li>
Maintain leave records of Knox County Senior Services staff</li> 
<li>
Respond to staff and constituent telephone and email inquiries</li> 
<li>
Perform administrative office functions such as typing, filing, and process flow</li> 
<li>
Prepare agendas and minutes for staff meetings</li> 
<li>
Provide confidential support to the Manager/Directors</li> 
<li>
Process Senior Services staff time sheets</li> 
<li>
Fill in at Knox County Senior Centers as needed</li></ul> 
Additional Job Functions 
<ul><li>
Ensure regular, punctual attendance during scheduled work hours</li> 
<li>
Perform other Senior Services duties as required</li> 
<li>
Travel to Senior Centers and other Knox County Government facilities as required</li></ul> 
Minimum Training &amp; Qualifications 
<ul><li>
High school diploma or equivalent required; associate&rsquo;s degree in a related field preferred</li> 
<li>
Minimum of one-year related work experience</li> 
<li>
Must possess and maintain a valid TN driver's license</li> 
<li>
Must have reliable transpiration and carry appropriate insurance coverage on personal automobile</li> 
<li>
A combination of education and experience may satisfy the above-listed qualifications</li></ul> 
Specialized Knowledge 
<ul><li>
N/A</li></ul> 
Competencies 
<ul><li>
Execute duties of moderate complexity</li> 
<li>
Solve somewhat difficult problems</li> 
<li>
Communicate to provide information</li> 
<li>
Regularly use typical office equipment such as a multi-line phone, photocopier, calculator and fax machine</li> 
<li>
Regularly use computer equipment such as a desktop computer, laptop, printer, and scanner</li> 
<li>
Use Microsoft Office word processing, spreadsheet, and presentation software</li> 
<li>
Use Microsoft Publisher program</li> 
<li>
Use MUNIS system</li></ul> 
Physical Requirements
 
This position requires the following physical abilities: 
<ul><li>
Occasional moderate effort or some periods of light to medium physical activity will be required</li></ul> 
Occupational Hazards 
<ul><li>
No occupational hazards are anticipated</li></ul> 
Knox County Government is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Knox County Government may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Type : INTERNAL &amp; EXTERNAL
Location : SENIOR SERVICES
Posting Start : 05/08/2026
Posting End : 05/22/2026
MINIMUM HOURLY RATE: $19.34</div>

SENIOR SERVICES ADMINISTRATIVE ASSISTANT

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