senior administrative support

Odyssey Consulting

<div><h2 class="jobSectionHeader"><b>Position Summary
</b></h2><div><div><div><div>Odyssey Systems has an exciting opportunity for a <b>Senior</b> <b>Administrative Support Specialist </b>providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB). The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.</div><div></div><div><br>
This is a full time position located Hanscom Air Force Base, MA.</div><div><b>
*Position contingent upon Position award*</b></div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><div><div><div><b>Duties include, but not limited to:</b></div><br>
<div></div><ul><li>
Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate</li><li>
Monitors progress toward accomplishment of various taskings and initiatives.</li><li>
Provides support by supplying the information and background for the preparation of program events</li><li>
Drafts documents for the approval and signature of leadership</li><li>
Disseminates program policy and specific initiative guidance for members of the organization</li><li>
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates</li><li>
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy</li><li>
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers</li><li>
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution</li><li>
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates</li><li>
Maintain appointment calendars and conference room schedules</li><li>
Answer telephones, forward messages, and provide responses to routine queries</li><li>
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses</li><li>
Provide inputs and recommendations regarding administrative and office management processes and procedures</li><li>
Assist with preparation of and updates to program office file management documents</li><li>
Prepare agendas, reports and briefings for staff meetings</li><li>
Assist Government with management of organization&rsquo;s workflow</li></ul><div><b>
 **Position contingent upon Position award**</b></div>
</div></div></div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><div><div><div><b>Citizenship: Must be a US citizen</b></div><div><b>
Clearance: Must have and be able to maintain an active Secret security clearance</b></div><div></div><div><b><br>
Preferred Qualifications:</b></div><div><b>
Education: </b>Bachelor&rsquo;s or Master&rsquo;s Degree in a related field and at least 10 years of experience in the respective technical / professional discipline being performed, 5 of which must be in the DoD <b>OR</b></div><ul><li>
15 years of directly related experience with proper certifications</li></ul><div><b>
Additional Information:</b></div><div><b>
Location:</b> Hanscom AFB</div><div><b>
Travel: </b>10%</div><div></div><div><br>
#LI-JG1</div><div></div><div><br>
 <b>**Position contingent upon Position award**</b></div>
</div></div></div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><div><div><div><div><b>Odyssey </b>is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military&rsquo;s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.</div><div></div><div><br>
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.</div><div></div><div><b><i><br>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</i></b></div>
</div></div></div><h2 class="jobSectionHeader"><b>Please Note:
</b></h2><div><div><div><p>Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.</p><p></p><p><br>
This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.<br>
<br>
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.<br>
<br>
Odyssey Benefits</p></div></div></div></div>

Senior Administrative Support Specialist

First Methodist Church of Albany

<p>First Methodist Church in Albany is seeking a full-time Administrative Assistant to provide direct support to the Senior Pastor while also helping care for membership records and the daily administrative work of the church office.</p><p>This role helps keep pastoral responsibilities, membership records, and key communication moving forward with clarity and care. Working closely with the Senior Pastor and alongside the church staff, the Administrative Assistant plays an important role in supporting the ministry and day-to-day life of the church. This role requires both strong organizational ability and a relational presence, since it regularly serves as a point of contact for members, guests, and ministry partners.</p><p>The position reports administratively to the Executive Director of Operations and works under the day-to-day direction of the Senior Pastor, including occasional flexibility to assist with meetings or ministry needs outside standard office hours.</p><p><b>Key Responsibilities</b></p><p><b>Pastoral and Ministry Support</b></p><ul><li>Provide direct administrative and executive support to the Senior Pastor, including calendar management, correspondence, calls, meeting preparation, and ministry follow-through</li><li>Help coordinate documents, delegation, and logistics connected to pastoral responsibilities, church committees, and ministry activities</li><li>Support communication and coordination related to pastoral care, including baptisms, births, hospitalizations, and funerals</li><li>Assist with preparation and support for meetings, events, and ministry needs connected to the Senior Pastor&rsquo;s work</li><li>Provide occasional administrative support to other pastors or ministry and operations leaders as assigned</li></ul><p><b>Membership and Records Administration </b></p><ul><li>Maintain accurate church membership records and related database information</li><li>Support membership processes, including new member records, transfers, and attendance records</li><li>Prepare membership-related reports and correspondence as needed</li></ul><p><b>General Administrative Support </b></p><ul><li>Assist with front-office coverage, phones, mail, and other shared office responsibilities</li><li>Help prepare documents, reports, meeting materials, and mailings</li><li>Support volunteers and administrative processes connected to the church office</li><li>Serve as a welcoming and dependable point of contact for members, guests, and ministry partners</li></ul><p><b>Qualifications</b></p><ul><li>Prior administrative experience, preferably in a church, ministry, nonprofit, or similarly relational setting</li><li>Strong organizational skills and careful attention to detail  <b>Good written and verbal communication skills</b></li><li>Comfort with church databases and common office software tools</li><li>Discretion, reliability, and sound judgment</li><li>Ability to work well with pastors, staff, volunteers, and church members</li><li>Alignment with the mission and values of First Methodist Church</li></ul><p><b>About First Methodist Church</b></p><p>First Methodist Church is located in the heart of downtown Albany, Georgia. Our mission is to cultivate and equip disciples of Jesus Christ through whole-hearted worship, accountable friendships, compassionate love, and humble service. We seek to offer Christ for an awakening in Southwest Georgia.</p><p>Job Type: Full-time</p><p>Pay: $30,000.00 - $36,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Albany, GA 31701 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Albany, GA 31701: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant – Pastoral and Membership Support

Lane College

<div><p><b>Position: EXECUTIVE Administrative Assistant
</b></p><p><b>Department: Office of the President</b></p><p><b>
Reports To: President</b></p><p><b>
Classification: Non-Exempt
</b></p><p><b>Job Summary: </b>The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.
</p><p><b><i>Duties/Responsibilities:</i></b></p><ul><li>
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.</li><li>
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>
Coordinates and schedules travel, meetings, and appointments for the president.</li><li>
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.</li><li>
Answers and transfers phone calls, screening when necessary.</li><li>
Welcomes and directs visitors and clients.</li><li>
Maintains filing systems as assigned.</li><li>
Prepares agendas and schedules for meetings.</li><li>
Records and distributes minutes or other records for meetings, upon request.</li><li>
Performs additional duties as assigned by executives.</li><li>
Performs other related duties as assigned.
</li></ul><p><b><i>Required Skills/Abilities:</i></b></p><ul><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal and customer service skills.</li><li>
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Basic understanding of clerical procedures and systems such as recordkeeping and filing.</li><li>
Ability to work independently.</li></ul><p>
</p><p><b><i>Education and Experience:</i></b></p><ul><li>
High school diploma required, bachelor&rsquo;s degree in related field preferred.</li><li>
Three to five years of experience in an administrative role.</li></ul><p>
</p><p><b><i>Physical Requirements:</i></b></p><ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Ability to walk campus or climb stairs when needed.</li><li>
Must be able to lift up to 5 pounds 1% of the time.</li><li>
Some nights and weekends may be required.</li></ul><p>
</p><p><b><i>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</i></b></p></div>

EXECUTIVE ADMINISTRATIVE ASSISTANT

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><br>
The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. The Senior Administrative Associate will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins.</p><p>
(* denotes an &ldquo;essential function&rdquo;)</p><ul><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Assist in developing training plans and process maps for the administrative operation</li><li>Deliver training plans to a team of Admins</li><li>Serve as a subject matter expert and resource for junior employees</li><li>Interact with clients in person, over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
High school diploma or equivalent education</li><li>
Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience</li><li>
Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail; able to work on multiple projects simultaneously</li><li>
Must have good organizational skills</li><li>
Must be able to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Able to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $18.50/ hour. Typically, roles follow step<br>
progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly<br>
rate of pay, the total compensation package may also include overtime, shift<br>
differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision<br>
coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other<br>
voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance<br>
and employer/partner discounts.</p><p></p><p><br>
#LI-MY1</p><p>
#LI-Hybrid</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Senior Administrative Associate

The Partners Group

<div><p><b>What it's about</b></p><br>
<p></p>
<p>
Join Partners Group's dynamic team as a Senior Assistant, where you'll provide high-level administrative support that directly enables our investment professionals to focus on delivering exceptional results for our clients. This role offers the opportunity to work at the intersection of finance and operations in a fast-paced, collaborative environment.</p><br>
<p></p>
<p><b>
Key Responsibilities</b></p><br>
<p></p>
<p><b>
Executive &amp; Calendar Management</b></p>
<ul>
<li>Provide executive support to multiple senior leaders simultaneously</li>
<li>Manage complex calendars for internal and external meetings, conferences, and calls across multiple time zones</li>
<li>Coordinate international and domestic travel arrangements; prepare comprehensive itineraries and logistics</li>
</ul>
<p><b>Document &amp; Investment Support</b></p>
<ul>
<li>Review, cross-reference, format, and assemble investment documents and investor presentations with meticulous attention to detail</li>
<li>Maintain and update internal databases and contact information in Outlook and proprietary systems</li>
</ul>
<p><b>Financial &amp; Event Coordination</b></p>
<ul>
<li>Oversee team budget management and process expense reports using Concur</li>
<li>Coordinate events and conferences, including registration, hotel accommodations, catering and restaurant reservations</li>
</ul>
<p><b>Administrative Excellence</b></p>
<ul>
<li>Provide professional phone coverage, screening and routing calls</li>
<li>Serve as backup support for administrative team and front desk operations</li>
<li>Handle light office maintenance and ad hoc projects as needed</li></ul><p></p><div><br>
</div>
<div><b>What we expect</b><br>
<p></p>
<p><b>
Experience &amp; Education</b></p>
<ul>
<li>Minimum 5 years of administrative support experience in a professional corporate environment (medium to large organization)</li>
<li>Proven track record supporting executive and senior-level management</li>
<li>Bachelor's degree required</li>
</ul>
<p><b>Technical Skills</b></p>
<ul>
<li>Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)</li>
<li>Demonstrated ability to quickly master new software platforms and systems</li>
</ul>
<p><b>Core Competencies</b></p>
<ul>
<li>Exceptional organizational skills with keen attention to detail</li>
<li>Proactive approach to work with strong ability to prioritize and multitask</li>
<li>Excellent performance under pressure while managing competing deadlines</li>
<li>Professional demeanor with friendly, client-focused attitude</li>
<li>Collaborative team player who contributes to a high-performing administrative culture</li>
</ul></div>
<div></div><div><b>What we offer</b></div><p></p><div><br>
<p>
Partners Group combines the resources of a global financial institution with the culture, pace, and agility of a start-up. We're committed to attracting, developing, and retaining top talent by creating a workplace where results are recognized and rewarded.</p><br>
<p></p>
<p><b>
Professional Growth</b></p>
<ul>
<li>International working environment with exposure to global markets</li>
<li>Challenging, rewarding career path within a growing organization</li>
<li>Collaborative culture with on-the-job training and mentorship opportunities</li>
<li>Education assistance program</li>
</ul>
<p><b>Comprehensive Benefits</b></p>
<ul>
<li>Medical, dental, and vision coverage (employee premiums fully paid; dependents subsidized)</li>
<li>401(k) with Roth and pre-tax options, plus company match</li>
<li>Company-paid life and disability insurance</li>
<li>25 vacation days and 12 holidays annually</li>
<li>One-month sabbatical after every five years of service</li>
<li>Daily lunch stipend</li>
</ul>
<p><b>Compensation</b></p>
<ul>
<li>Base salary range: $80,000 - $90,000</li>
<li>Performance-based annual bonus</li>
<li>Equity participation</li>
<li>Long-term incentive philosophy aligned with company performance</li></ul><br>
<p></p>
<p><b>
Our Culture</b></p><br>
<p></p>
<p>
Make an impact by taking a leading role in the growth of our US business. Our working environment is humble, inclusive, and transparent, with a flat organizational structure that encourages open dialogue. At Partners Group, we thrive on new ideas that benefit our clients, employees, and communities.</p>
<p>
Partners Group is proud to be an equal opportunity employer and champions diversity of perspectives.</p></div><br>
<p></p>
<p></p>
<p>Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com</p></div><p></p>

Senior Team Assistant

City of Plano, Texas

<div><div><div><div><div><div><p>At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of <b>Team Plano</b>, our organizational Values (what is most important to us) make up the acronym, <b>SERVE (S</b>tewardship <b>E</b>ngaged <b>R</b>espectful <b>V</b>isionary <b>E</b>xcellence<b>).</b></p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Details</b></h2>
<div>
<div><div><p>The City of Plano Library Department is seeking a highly organized and proactive Senior Administrative Assistant to provide essential administrative support for our team. This role involves managing correspondence, reports, and data; coordinating schedules, meetings, and travel; processing purchasing, payroll, and budget documents; and supporting departmental operations and City Council activities. The ideal candidate thrives in a fast-paced environment, has strong attention to detail, and is committed to keeping our libraries running smoothly for the community.</p><p>
As a valued Team Plano member, you will receive numerous benefits:</p><ul><li>
Comprehensive medical, dental, and vision plans</li><li>
Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement</li><li>
Enrollment in the Retirement Security Plan (RSP), which the City fully funds.</li><li>
Up to three weeks of paid vacation</li><li>
Up to three weeks of paid sick leave per year</li><li>
Nine paid holidays</li><li>
Tuition Assistance</li><li>
Free Library Card</li><li>
Free recreation center membership</li></ul><p>
And so much more! Learn about our benefits here.</p><p>
Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!</p><p>
For the complete Senior Administrative Assistant job description, please click here.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity</b></h2>
<div>
<div><div><p>Equal Opportunity Employer - EOE/M/F/V/D</p><p></p><p><b><br>
Open positions are subject to close without notice.</b></p></div></div></div></div></div></div>

Administrative Assistant, Senior

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
The Osher Center for Integrative Health is jointly based at Brigham and Women&rsquo;s Hospital and Harvard Medical School. The Center works to combine research, education and clinical care in moving medicine towards a new model of wellness that recognizes the interconnections of the body, mind and spirit to enhance resilience and promote health and healing.<br>
<br>
<br>
<br>
Working in collaboration with, and under minimal supervision from the Senior Program Manager, the Senior Administrative Assistant will:
<br>
<br>
<ul><li>Order supplies, equipment, etc., based on prior budget approval.</li><li>Support proper functioning of the office including maintenance of IT equipment in conjunction with MGB IT support team.</li><li>Schedule periodic Osher Center meetings
</li><li>Perform basic purchasing and supply management duties for the Osher Center including the creation, submission and monitoring of purchase orders, invoices and vendor agreements for the Osher Center</li><li>Perform basic accounting tasks, such as reconciling the Osher Center credit card expenses in a timely fashion.</li><li>With support from the Snr. Program Manager, administer the annual Osher Pilot Research Award program.</li><li>Submit quarterly Osher operating invoices and Osher Pilot Award invoices</li><li>Provide administrative support for our CME (Continuing Medical Education) accredited Grand Rounds.
</li><li>Support the Osher Center Director with meeting scheduling, and travel arrangements.</li><li>Monitor the Osher Center email inbox, respond to email inquiries in a timely fashion, and delegate inquiries to Senior Program Manager and/or Directors as necessary.</li><li>Provide administrative support for events, lectures and biennial conferences as needed.</li><li>In coordination with other Osher Center staff, organize and maintain Osher Center program metrics for annual report and other reports and presentations.</li><li>In coordination with the Senior Program Manager, maintain organization of office information systems, both paper-based and electronically via shared network and cloud-based platforms.
</li><li>Assist with training and orienting staff and students as needed.</li><li>Assist with special projects and other duties as needed.</li></ul><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.<br>
<br>
Does this position require Patient Care? No<br>
<br>
Essential Functions<br>
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.<br>
<ul><li>Prepare, review, and edit reports, presentations, and other documents.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Draft and distribute memos, announcements, and other communications as directed.</li><li>Oversee office supplies inventory, ordering, and distribution.</li><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.</li><li>Monitor project timelines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
900 Commonwealth Avenue<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Administrative Assistant

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