senior administrative support

Sanofi

<div><p><b>Job Title: Senior Administrative Assistant</b></p><div><div><div><div><div><div><div><div><div><p><b>
Location: </b>Cambridge, MA</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
About the Job</b></p><p></p><p>
The Senior Administrative Assistant, Respiratory, will report to the US Franchise Head, Respiratory and will be responsible for providing project management and administrative support to the US Franchise Head, Respiratory and select support for the US Leadership Team. This role requires a very high level of administrative skill</p><p>
and technical competence as the organization is complex and the brand a priority asset for Sanofi. Strong project management, oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage</p><p>
multiple tasks of equal/varying priorities are essential. Responsibilities will include but not be limited to managing key projects, booking and managing national and international travel, expense reporting, organizing meetings and administrative support for critical alliance activities.</p><p></p><p>
We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&amp;D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.
</p><p></p><p><b>Main Responsibilities:</b></p><p></p><ul><li><p>
Lead franchise projects and communications
</p></li><li><p>Manage multiple priorities in a fast-paced and demanding environment</p></li><li><p>
Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on successful completion of US Franchise Head, Respiratory tasks, often with deadline pressures</p></li><li><p>
Proactive calendar management for US Franchise Head, Respiratory, including respecting ways of working and calendar blocks to ensure healthy work-life integration</p></li><li><p>
Proactively manage meeting logistics and arrange domestic and international travel</p></li><li><p>
Ensure efficient and compliant processing of expenses</p></li><li><p>
Prioritize and execute tasks with minimal direction or supervision</p></li><li><p>
Maintain a high level of confidentiality and professionalism at all times</p></li><li><p>
Interface with staff and senior level executives, external partners and consultants and keep the US senior leadership team updated on key information</p></li><li><p>
Model all Take the Lead behaviors and contribute to a positive and inclusive culture</p></li><li><p>
Meets regularly with key LT members (e.g. Lead Franchise Strategy &amp; Operations) and other administrative team members to align on priorities and ensure clarity on roles and responsibilities for task execution</p></li><li><p>
Prepare documentation for payment of vendors, consultants, and suppliers; submit SOW and track lifecycle of submission thru execution of Purchase Orders; respond to inquiries from accounts payable and payees</p></li><li><p>
Coordinating multiple projects, managing timelines, supporting cross-functional teams, and ensuring alignment between local and global initiatives</p></li><li><p>
Learning and understanding the bigger picture of the franchise and organizations involved in key projects</p></li></ul><p></p><p><b>
About You</b></p><p></p><p><b>
Qualifications</b></p><p></p><ul><li><p>
HS Diploma/GED required, bachelor&rsquo;s degree strongly preferred
</p></li><li><p>5+ years executive administrative experience</p></li><li><p>
High level off proficiency in using technology including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)</p></li><li><p>
High level of proficiency in scheduling and operating Zoom meetings</p></li><li><p>
Experience with SharePoint content administration</p></li><li><p>
Experience supporting senior-level business leaders</p></li><li><p>
Familiarity with pharma industry and business organization</p></li><li><p>
Excellent verbal and written communication skills</p></li><li><p>
High ethical standards, maintenance of confidentiality</p></li><li><p>
Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff</p></li><li><p>
Ability to navigate organization with minimal direction, in support of completing task</p></li><li><p>
Strong initiative, tact and diplomacy, and interpersonal skills a must</p></li></ul><p></p><p><b>
Why Choose Us?</b></p><p></p><ul><li><p>
Bring the miracles of science to life alongside a supportive, future-focused team.</p></li><li><p>
Discover endless opportunities to grow your talent and drive your career, whether it&rsquo;s through a promotion or lateral move, at home or internationally.
</p></li><li><p>Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
</p></li><li><p>Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks&rsquo; gender-neutral parental leave.
</p></li></ul><p></p><p>Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.</p><p></p><p>
#GD-SG<br>
#LI-GZ</p><p>
#Onsite<br>
#vhd</p><p>
All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.</p></div>

Senior Administrative Assistant

Capstone Property

<p><b>Job Summary:</b><br/>The Senior Property Admin will provide high-level administrative and operational support to the Property Management Department, ensuring smooth day-to-day operations of property portfolios. This role requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders including tenants, vendors, and internal teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and manage daily administrative operations of the Property Management Department.</li><li>Support property managers with scheduling, reporting, documentation, and tenant communications.</li><li>Maintain and update property records, contracts, licenses, and related documentation.</li><li>Prepare and monitor budgets, invoices, payment processing, and expense tracking.</li><li>Coordinate maintenance requests, service providers, and inspections for multiple properties.</li><li>Assist in tenant onboarding, lease agreements, renewals, and terminations.</li><li>Draft correspondence, memos, and reports for internal and external stakeholders.</li><li>Ensure compliance with company policies, regulatory requirements, and legal obligations.</li><li>Train, mentor, and supervise junior administrative staff within the department.</li><li>Streamline administrative processes, implement best practices, and maintain operational efficiency.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Real Estate, or related field.</li><li>Minimum of 5 years of administrative experience, preferably in real estate or property management.</li><li>Strong knowledge of property management operations and real estate documentation.</li><li>Excellent organizational, planning, and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and property management software.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented, proactive, and capable of problem-solving independently.</li></ul><p>Job Types: Full-time, Permanent</p>

Senior Property Admin

Wells Fargo

<div><b>About this role:</b><br>
<br>
Wells Fargo is seeking a Senior Administrative Assistant. We believe in the power of working together because great ideas can come from anyone. Through collaboration, any employee can have an impact and make a difference for the entire company. Explore opportunities with us for a career in a supportive environment where you can learn and grow.<br>
<br>
<b>In this role, you will:</b><ul><li>
Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks</li><li>
Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts</li><li>
Perform complex administrative, transactional, operational, or customer support tasks</li><li>
Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports</li><li>
Assist with selectively referring callers, and answering questions regarding business unit policies and procedures</li><li>
Provide subject matter expertise and interpretation of administrative procedures to less experienced staff</li><li>
Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation</li><li>
Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks</li><li>
Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization</li></ul><b>
Required Qualifications:</b><ul><li>
4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li></ul><b>
Desired Qualifications:</b><ul><li>
With at least 4 years of relevant experience as an Executive Assistant, Company Secretary or any relevant experience for both virtual/remote or corporate work environment.</li><li>
Experience working or dealing with stakeholders in a multi-cultural environment.</li></ul><b>
Job Expectations:</b><ul><li>
Candidate must be willing to work on Evening Schedule (8PM-5AM Manila time)</li><li>
Work Location will be in Five Neo, BGC.</li></ul><b>
Posting End Date:</b>
<br>
18 Dec 2025<br>
<b>*Job posting may come down early due to volume of applicants.</b>
<br>
<br>
<b>We Value Equal Opportunity</b><br>
<br>
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.<br>
<br>
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.<br>
<br>
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.<br>
<br>
<b>Applicants with Disabilities</b><br>
<br>
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .<br>
<br>
<b>Drug and Alcohol Policy</b><br>
<br>
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.<br>
<br>
<b>Wells Fargo Recruitment and Hiring Requirements:</b><br>
<br>
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.<br>
<br>
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

WEALTHLINK RECRUITMENT LTD

<p>Senior IFA Administrator</p><p>Location: Guildford</p><p>Salary: £30,000 - £35,000</p><p>Duration: Permanent, Full time, hybrid working (2 days a week from home)</p><p>Benefits: 25 days annual leave bank holidays, Annual Bonus, Study Support</p><p>The Role</p><p>We are working with a super firm in Guildford who are looking to add a Senior IFA Administrator to their established team. In the role you will work closely with Financial Advisers to provide a high quality and efficient service to clients.</p><p>The role is varied and you will work on Investments, Pensions, Mortgage and Protection cases. You will also collaborate with the paraplanning team to help create reports and provide technical Administrative support.</p><p>This is a great opportunity for a Career Administrator or someone who wants to move into a more technical role and complete the Level 4 diploma in Financial Planning.</p><p>What's on offer?</p><p>Salary up to £35,000</p><p>25 days annual leave Bank Holidays</p><p>Discretionary Annual bonus</p><p>35 hour working week with flexible start times</p><p>Study Support and Sponsorship through financial planning exams</p>

Senior IFA Administrator

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>11/20/2025 (7:00 PM EST)
</div></div><div><div>25-06804
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 - $4,910.60 Monthly</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Public Protection Cabinet | Department of Professional Licensing
</div></div><div><div>Location
</div><div>500 Mero Street<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The agency may authorize the selected candidate to telecommute at times. The agency may terminate or modify the telecommuting arrangement at any time.<br>
<br>
The Kentucky Real Estate Authority is seeking an Administrative Specialist Senior to join our team of highly skilled professionals. Candidates can expect a typical state employee work schedule with the possibility of limited localized travel to complete tasks such as delivering files and making mail runs.<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Assisting board administrators with various licensing and customer service needs, such as processing licensing paperwork and providing frontline customer service to consumers and licensees during periods of high volume.
</li><li>Composing complex correspondence and preparing legal forms, such as pleadings, orders, subpoenas, and other legal documents, under the direction of assigned attorney(s).
</li><li>Establishing and maintaining office files, logs, indices, legal references, records, and other information in connection with the work under the supervision of the assigned attorney(s).
</li><li>Assisting records custodian with records maintenance.
</li><li>Performing other duties as assigned.</li></ul>
Preferred skills and abilities:
<ul><li>Strong attention to detail
</li><li>Excellent verbal and written communication skills
</li><li>Effective time management
</li><li>Teamwork
</li><li>Strong organization skills</li></ul>
Reasons to work for us include:
<ul><li>Paid time off (sick and vacation) plus paid holidays
</li><li>Overtime and compensatory time
</li><li>Affordable health insurance with optional Health Reimbursement Account
</li><li>Life insurance
</li><li>Retirement
</li><li>Wellness incentives program
</li><li>Training and career development opportunities
</li><li>Optional Deferred Compensation program (401K)
</li><li>Employee discounts on electronics; health and wellness; retail; travel, events and entertainment; and services and education
</li><li>Telecommuting and flexible work schedules</li></ul>
Applicants must be currently authorized to work in the United States for any employer.<br>
<br>
If you are interested in a challenging yet rewarding career where you can make a positive impact in your community, we would love to review your application for Administrative Specialist Senior within the Kentucky Real Estate Authority.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Gerald Florence at Gerald.Florence@ky.gov or 502-782-2763.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

The Coast Partnership Ltd

<p>A very well respected IFA Wealth Manager based in smart, professional offices in the Manningtree area are keen to appoint an experienced Senior IFA Support Administrator on a full time basis to assume greater responsibility as an Office manager.</p><p>The duties will involve</p><ul><li><strong>Office Management</strong></li><li>Partially looking after the team and partially the smooth running of the offices.</li><li><strong>Technical Support:</strong></li><li>Prepare and compile financial planning reports, including templated suitability reports and technical research.</li><li><strong><em>Client Support:</em></strong></li><li>Assist two advisers with client queries and provide administrative support to ensure a seamless client journey.</li><li><strong>Compliance:</strong></li><li>Ensure all documentation and processes adhere to FCA regulations and internal compliance standards.</li><li><strong>Data Management:</strong></li><li>Update and maintain client records on an " in house" and other relevant systems.</li></ul><p>The role is available immediately. For full details, please apply in confidence.</p>

Senior IFA Administrator/Office Manager

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Legal<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><b><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</b></p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III<br>
<p></p>
Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Legal

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