senior administrative support

A+ Elevators & Lifts

<p><b>Job Summary</b></p><p>A+ Elevators &amp; Lifts is seeking a highly professional, proactive, and discreet Executive Administrative Assistant to work directly in support of the President of the company. This is a high-trust, high-impact role at the center of executive operations - supporting daily priorities, coordinating communication, and ensuring follow-through on key initiatives. In addition to executive support, this position includes essential Human Resources support duties, helping maintain an organized, compliant, and people-first workplace. The ideal candidate is detail-driven, emotionally intelligent, calm under pressure, and capable of handling sensitive information with absolute confidentiality.</p><p><b>Key Responsibilities</b></p><p>Direct Executive Support to the President (Primary Focus)</p><ul><li>Provide executive-level administrative support to the President, including calendar management, meeting coordination, scheduling, travel planning, and document preparation.</li><li>Serve as a liaison on behalf of the President with internal teams, clients, and external partners, ensuring a professional and responsive experience.</li><li>Coordinate and track executive-level priorities, strategic initiatives, and follow-up items to ensure deadlines and commitments stay on target.</li><li>Prepare presentations, reports, internal communications, and meeting agendas/notes as needed.</li><li>Manage confidential information with strict discretion and demonstrate sound judgment at all times.</li></ul><p><b>HR Support &amp; Employee Experience</b></p><ul><li>Assist with HR functions including onboarding, employee file maintenance, documentation coordination, and support of policy implementation.</li><li>Maintain accurate employee records and support administrative compliance practices (recordkeeping, forms, acknowledgements, etc.).</li><li>Coordinate recruiting activities as needed (scheduling interviews, posting support, candidate communication, paperwork tracking).</li><li>Support internal communication related to HR updates and employee processes across departments.</li></ul><p><b>Office Operations &amp; Coordination</b></p><ul><li>Support office operations such as filing systems, data entry, and office organization to ensure a streamlined work environment.</li><li>Handle business correspondence including proofreading, drafting emails/documents, transcription support, and professional formatting.</li><li>Maintain phone coverage using a multi-line phone system; route calls efficiently with strong phone etiquette and customer service.</li><li>Support event planning for company meetings, team-building activities, and culture initiatives.</li><li>Support project coordination by tracking deadlines, preparing reports, and assisting cross-department task completion.</li><li>(If applicable) Support bookkeeping and administrative financial tasks using tools like QuickBooks and support document workflows via DocuSign.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum of 3 years of experience in a senior administrative support role; experience directly supporting a President/CEO strongly preferred.</li><li>Minimum 3 years of experience with HR responsibilities and/or tasks, active knowledge of HR-related laws and rules.</li><li>Exceptional verbal and written communication skills with strong proofreading and document preparation ability.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and poise.</li><li>Demonstrated ability to handle confidential and sensitive information professionally.</li><li>High emotional intelligence, sound judgment, and a proactive mindset.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); comfort working across multiple systems.</li><li>Knowledge of office management procedures including calendars, filing systems, front desk operations, and multi-line phone systems.</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience supporting basic HR functions including onboarding, compliance documentation, and recordkeeping.</li><li>Experience working in construction, engineering, manufacturing, or technical services environments.</li><li>Familiarity with QuickBooks, DocuSign, HR systems/platforms, proficiency in Apple operating system programs (calendar, pages, numbers, etc).</li><li>Event planning and project coordination experience.</li></ul><p><b>Why Join A+ Elevators &amp; Lifts?</b></p><p>A+ Elevators &amp; Lifts is an industry-leader in customized elevator and lift solutions. We are committed to excellence, innovation, and the success of our clients and employees. This position offers the opportunity to work closely with executive leadership and make a meaningful impact in both administrative operations and employee experience.</p><p><b>To Apply</b></p><p>Submit your resume and a brief cover letter outlining your qualifications.</p><p>Pay: $70,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Human resources management: 3 years (Preferred)</li><li>Senior Administrative Support: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Salt Lake City, UT 84104 (Preferred)</li></ul><p>Work Location: In person</p>

Executive Administrative Assistant (with HR duties)

CACI International

<div><div><div><div><div><div><div><div>Job Description
 </div><div></div><p>Company and Benefits</p>
</div></div></div><div><div><div><div><div>Job ID</div>
<div>322482</div>
</div></div><div><div>Job Title: Administrative Support Analyst
<p></p>Job Category: Administration
<p></p>Time Type: Full time
<p></p>Minimum Clearance Required to Start: Secret
<p></p>Employee Type: Regular
<p></p>Percentage of Travel Required: Up to 10%
<p></p>Type of Travel: Local
<p></p>* * *
<p></p><p><b>The Opportunity:</b></p><br>
<p><br>
Senior Administrative Support Analyst providing high-level administrative support to the Program Manager/Program Executive Officer (PM/PEO) and other senior executives as needed. This role requires discretion in handling sensitive and confidential information, exceptional organizational skills, and the ability to perform leadership functions within the administrative support team.
<br>
<br>
<b>Responsibilities:</b>
</p><ul><li><p>Provides senior executive level secretarial and administrative travel support, and human resources supporting the PM/PEO and others as necessary.</p>
</li><li><p>Individual's work may also include handling sensitive or confidential information.</p>
</li><li><p>Manage PM/PEO calendar using MS Outlook.</p>
</li><li><p>Performs in a leadership role in providing administrative and general office support.</p>
</li><li><p>Prepares a variety of documents, such as, correspondence, forms, reports, statistical tables, spreadsheets, etc. using advanced skills and knowledge of word processing software.</p>
</li><li><p>Advises writers and researchers in matters of style, syntax, and usage to improve the general quality and effectiveness of communications.</p>
</li><li><p>May be required to train lower-level administrative support analyst.</p><br>
</li></ul><p><br>
<b>Qualifications:</b>
<br>
<br>
<i>Required:</i>
</p><ul><li><p>5+ years of experience with bachelor&rsquo;s degree or higher or</p>
</li><li><p>High School Diploma/ Equivalent and 10+ years experience</p>
</li><li><p>Proficient in MS Office Suite of Software</p>
</li><li><p>Proficient with Defense Travel System</p>
</li></ul><p></p><p><i>Desired:</i></p>
<ul><li><p>Some knowledge of SharePoint is a plus.</p>
</li></ul><p></p><ul><li></li></ul><p></p><p><b>What You Can Expect:</b></p>
 <p><b>A culture of integrity.</b></p>
<p>At CACI, we place character and innovation at the center of everything we do. As a valued team member, you&rsquo;ll be part of a high-performing group dedicated to our customer&rsquo;s missions and driven by a higher purpose &ndash; to ensure the safety of our nation.</p>
<p><b>An environment of trust.</b></p>
<p>CACI values the unique contributions that every employee brings to our company and our customers - every day. You&rsquo;ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.</p>
<p><b>A focus on continuous growth.</b></p>
<p>Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground &mdash; in your career and in our legacy.</p><br>
<p></p><br>
<p><b>Pay Range</b>:</p>
<p>There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.</p>
<p></p><p>The proposed salary range for this position is:</p>
$84,900 - $178,400
<p></p><div><i>CACI is </i><i>an Equal Opportunity Employer.</i><i> All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any </i><i>other protected characteristic.</i>
</div></div></div></div><div><div>Insights from previous hires</div>
<div><div><div>Top skills</div>
<div><div>Customer Service</div></div></div></div></div></div></div></div></div></div><div></div>

Administrative Support Analyst

brilliant mind events

<p>Location: Qatar<br/>We are seeking a Senior Admin Assistant to provide administrative support to the event management team. Responsibilities include scheduling meetings, coordinating logistics, and managing documentation for the event.</p><p>If you are organized and have experience in administrative roles, we want you to join our team!<br/>Apply now!</p><p>Job Types: Full-time, Permanent</p>

Senior Admin Assistant

Boerne Independent School District

<div><div><div><p><b>Job Title</b></p><p><br>
Executive Secretary</p></div><div><p><b><br>
Reports To</b></p><p><br>
Assigned Chief</p></div></div><p></p><div><div><p><b><br>
Pay Grade</b></p><p><br>
PP07</p><p><b><br>
Workdays</b></p><p><br>
226</p></div><div><p><b><br>
Minimum Salary</b></p><p><br>
$25.00 per hour</p><p><b><br>
Type of Assignment</b></p><p><br>
Non-Exempt</p></div><div><p><b><br>
Mid-Point Salary</b></p><p><br>
$30.00 per hour</p><p><b><br>
Contract Status</b></p><p><br>
At-Will</p></div><div><p><b><br>
Funding</b></p><p><br>
This position is locally funded.</p></div><div><p><i><br>
 Consideration for directly related experience supported by an official service record or experience affidavit. Annualized pay may be pro-rated based on actual start date.</i></p></div></div><p></p><p><b><br>
Position Summary</b></p><p>
The Executive Secretary serves as a key administrative support to senior leadership. This position is responsible for performing a wide range of complex, confidential, and high-level administrative tasks to ensure the smooth and efficient operation of the district&rsquo;s central office. The Executive Secretary acts as a liaison between district leadership, school administrators, staff, Board of Trustees, parents, and the community.</p><p></p><p><b><br>
Minimum Requirements</b></p><ul><li>
High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency.</li><li>
Five (5) years advanced clerical/secretarial experience.</li><li>
Must have satisfactory outcome of fingerprinting background check.
</li></ul><p><b>Preferred Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree from an accredited college or university.
</li></ul><p><b>Knowledge, Skills, and Abilities</b></p><ul><li>
Knowledge of school district organization, operations, and administrative policies.</li><li>
Ability to read and comprehend instructions, short correspondence, and memos.</li><li>
Ability to handle detailed instructions, manage complex communications, organize and manage files and documentation.</li><li>
Ability to make independent decisions regarding planning, organizing, and scheduling.</li><li>
Excellent public relations, organization, communication, and interpersonal skills.</li><li>
Highly proficient in Microsoft applications, Google Drive and Google programs (Docs, Sheets, Forms, and Slides).</li><li>
Ability to multi-task numerous complex administrative activities.</li><li>
Ability to meet established deadlines with minimal supervision.</li><li>
Participate in district and campus staff development programs that improve job-related skills.</li><li>
Use practical communication skills with district personnel.</li></ul><p><b>
Essential Functions/Key Responsibilities</b></p><ul><li>
Handle correspondence, telephone calls, interaction with the public, staff, and coordinate with other Central Office Departments.</li><li>
Attend to visitors with professionalism and courtesy.</li><li>
Maintain and assist with the operation of office equipment as needed.</li><li>
Prepare and organize materials in advance for the chief&rsquo;s conferences, meetings, training sessions, appointments, and phone calls.</li><li>
Schedule administrative staff meetings and appointments and maintain assigned chief&rsquo;s calendar.</li><li>
Provide support and answers questions related to District issues from the public or district staff.</li><li>
Perform general office procedures, including typing, filing, mail, duplication of materials, data processing, and editing.</li><li>
Prepare purchase orders, payment authorizations and maintain the recordkeeping of the department budget.</li><li>
Prepare and edit correspondence /reports for the chief.</li><li>
Organize, plan, schedule, and coordinate Central Office/districtwide events and tasks.</li><li>
Assist with processing department reports and documents directed by the chief.</li><li>
Maintain general office files: save/store required documents per policy and administrative procedures.</li><li>
Create and maintain spreadsheets to document and track department initiatives.</li><li>
Attend Board, administrative, staff, and public meetings as required.</li><li>
Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.</li><li>
Daily attendance at work and punctuality are essential functions of the job.</li><li>
Keep informed of and comply with policies established by federal and state law, State Board of Education rule, and board policy.</li><li>
Comply with all district routines and regulations.</li><li>
Maintain confidentiality.</li><li>
Perform other duties as assigned.</li></ul><p><b>
Supervisory Responsibilities</b></p><ul><li>
None.
</li></ul><p><b>Working Conditions</b></p><p><b>
Tools/Equipment Used:</b> Standard office equipment including personal computer and peripherals.</p><p><b>
Posture: </b>Frequent walking, Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.</p><p><b>
Motion:</b> Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching.</p><p><b>
Lifting:</b> Occasional light lifting and carrying (less than 15 pounds).</p><p><b>
Environment:</b> Work inside, may work outside; regular exposure to noise.</p><p><b>
Mental Demands:</b> Maintain emotional control under stress; work with frequent interruptions and prolonged or irregular hours.</p><p></p><p><b><i><br>
Non-Discrimination Notice: </i></b><i>Boerne Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of race, color, national origin, sex, age, or disability in educational programs or activities that it operates or in employment decisions.</i></p></div>

Executive Secretary 25-26 SY

Interprogetti

<p>We are seeking a highly organized and detail-oriented Executive &amp; Administrative Officer to provide high-level administrative, operational, procurement, and documentation support to the General Manager and project teams. The role requires strong coordination skills, system management experience (Procore), and the ability to handle logistics, financial processing, and vendor documentation efficiently.</p><p><b>Key ResponsibilitiesExecutive &amp; Administrative Support</b></p><ul><li>Provide professional executive and administrative support to the General Manager and senior staff.</li><li>Manage and prioritize the GM&rsquo;s daily schedule, meetings, and appointments.</li><li>Prepare and draft official correspondence, reports, and presentations.</li><li>Assist in project-related documentation including tenders, reports, and engineering correspondence.</li><li>Ensure strict adherence to company policies and office procedures.</li></ul><p><b>Office Operations &amp; Management</b></p><ul><li>Oversee day-to-day office operations and maintain an organized workspace.</li><li>Monitor and manage office inventory and supplies.</li><li>Prepare local and international purchase orders.</li><li>Administer and maintain project documentation including pre-qualification documents, tenders, and close-out files.</li></ul><p><b>Logistics &amp; Customs Coordination</b></p><ul><li>Manage logistics operations including shipment arrangements and delivery scheduling.</li><li>Coordinate with freight forwarders and shipping lines.</li><li>Handle customs documentation, duty/tax calculations, shipment tracking, and clearance follow-ups.</li><li>Monitor inventory control and ensure timely delivery of materials.</li></ul><p><b>Procore System Administration</b></p><ul><li>Create and manage new projects in Procore.</li><li>Assign engineers and control permission levels and access rights.</li><li>Ensure accurate uploading and maintenance of project documents.</li><li>Prepare LPOs and payment certificates through Procore.</li></ul><p><b>Financial &amp; Procurement Support</b></p><ul><li>Receive and review invoices for accuracy.</li><li>Coordinate approvals and signatures from site engineers and the GM.</li><li>Submit documents to accounts for cheque preparation.</li><li>Release cheques and ensure proper documentation and recording.</li><li>Prepare purchase orders and manage procurement from suppliers and subcontractors.</li><li>Monitor order deliveries and supplier performance.</li></ul><p><b>Vendor &amp; Contract Documentation</b></p><ul><li>Manage vendor registration and maintain updated vendor records.</li><li>Draft and process Non-Disclosure Agreements (NDAs).</li><li>Prepare contract award letters for subcontractors.</li><li>Issue transmittals to clients and vendors with proper documentation logs.</li><li>Draft authorization letters specifying scope and validity.</li><li>Maintain organized filing systems for vendor and contract documents.</li><li>Ensure all documentation complies with company policies and legal requirements.</li><li>Coordinate approvals and required signatures.</li></ul><p><b>Requirements</b></p><ul><li>Minimum <b>3 years of relevant experience</b> in executive administration, office management, or procurement support (preferably in fitout, construction or engineering companies).</li><li>Strong knowledge of <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Knowledge of logistics, customs documentation, and procurement processes.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Executive and admin support

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Cloud Operations Resilience Engineering (CORE)<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Cloud Operations Resilience Engineering (CORE)

Goldbelt, Inc.

<div>Overview:
<div>
Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.<br>
</div><div></div><div><b>Summary:</b></div><div>
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through scheduling, correspondence, document preparation, recordkeeping, and coordination of meetings and communications.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Oversee all aspects of general office coordination</li><li>
Maintain office calendar to coordinate workflow and meetings</li><li>
Maintain confidentiality in all aspects of client, staff and agency information</li><li>
Monitor and assist with maintenance of the organization&rsquo;s website</li><li>
Interact with clients, vendors and visitors</li><li>
Answer telephones and transfer to appropriate staff members</li><li>
Open, sort and distribute incoming correspondence, including faxes and email</li><li>
Sign for and distribute UPS/FedEx or similar delivered packages</li><li>
Prepare responses to correspondence containing routine inquiries</li><li>
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing</li><li>
File and retrieve organizational documents, records and reports</li><li>
Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys</li><li>
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping</li><li>
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs</li><li>
May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors</li><li>
Set up and coordinate meetings and conferences</li><li>
Prepare agendas and make arrangements for committee, Board or other meetings</li><li>
Interact with the organization&rsquo;s Board of Directors</li><li>
Attend Board, committee meetings or other meetings as requested in order to record minutes</li><li>
Compile, transcribe and distribute minutes of meetings
</li><li>Make travel arrangements for staff, board and volunteers</li><li>
Collect and maintain inventory of office equipment and supplies</li><li>
Research, price and purchase office furniture, equipment and supplies
</li><li>Arrange for the repair and maintenance of office equipment</li><li>
Support staff in assigned project-based work</li><li>
May supervise volunteers and other support personnel</li><li>
Assists in special events, such as fundraising activities and the annual meeting
</li><li>Assist with overall maintenance of the organization and its offices</li><li>
Other duties as assigned by Executive Director</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Effective customer service skills</li><li>
Excellent communication, business analytical and problem-solving skills</li><li>
The ability to set priorities and juggle multiple demands</li><li>
The ability to work as a team member and as an individual working in a fast-paced environment</li><li>
Dependability and punctuality for work every day</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
High School Diploma</li><li>
Minimum 4 (four) years of related experience</li><li>
Must have Commercial Building and Facilities (B&amp;F) Construction Admin experience</li><li>
Ability to obtain and maintain DOJ/BOP suitability, background investigation, and facility access as required</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Experience supporting Building &amp; Facilities operations within the Federal Bureau of Prisons (BOP) Highly preferred.</li><li>
Prior Executive Assistant or senior-level administrative support experience in a construction or facilities environment.</li><li>
Experience working within correctional institutions or other secure federal environments.</li></ul><div></div><div><b><br>
Pay and Benefits</b></div><div>
The Hourly Pay Rate for this position is: $35.34</div><div></div><div><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Administrative Assistant - Construction Admin

Search 10000+ Senior administrative support jobs near you this March. New roles added regularly across leading industries. Apply today.