senior administrative support

LinkedIn

<div>
 
 Company Description
 
 
 
 LinkedIn is the world&rsquo;s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We&rsquo;re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that&rsquo;s built on trust, care, inclusion, and fun &ndash; where everyone can succeed.
 
 
 Join us to transform the way the world works.
 
 
 
 Job Description
 
 
 
 At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
 
 
 This role is based out of Bangalore.
 
 
 We are looking for a Senior Administrative Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
 
 
 Responsibilities:
 
 
 <ul>
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 Collect and prepare information used for presentations and meetings
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 Document meeting minutes as well as managing action items
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 Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
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 Coordinate all travel arrangements
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 Manage logistics for special events such as team all-hands or off-sites
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 Prepare and submit expense reports and purchase requisitions in a timely manner
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 Manage special projects, as agreed with manager(s)
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 Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)
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 Maintain email distribution lists / aliases
 
 
 
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 </ul>
 
 Qualifications
 
 
 
 Basic Qualifications:
 
 
 <ul>
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 4+ years of experience working at the senior level in an administrative or coordination role
 
 
 
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 </ul>
 Preferred Qualifications:
 
 
 <ul>
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 Experience with project and budget management
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 Experience supporting multiple leaders of large teams
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 Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
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 Excellent communication, teamwork and organizational skills
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 Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
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 Ability to quickly learn and adopt new technologies and processes
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 Ability to professionally interact with senior leaders and anticipate their needs.
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 Thrives in a fast-paced, demanding environment
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 Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.
 
 
 
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 </ul>
 Suggested Skills:
 
 
 <ul>
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 Agility
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 Problem solving
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 Collaboration
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 Communication
 </li>
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 Adaptability
 
 
 
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 </ul>
 
 Additional Information
 
 
 
 
 India Disability Policy
 
 
 
 LinkedIn is an equal employment opportunity employer offering opportunities to all job seekers, including individuals with disabilities. For more information on our equal opportunity policy, please visit https://legal.linkedin.com/content/dam/legal/Policy_India_EqualOppPWD_9-12-2023.pdf
 
 
 
 Global Data Privacy Notice for Job Candidates
 
 
 
 Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.
 
 
</div>

Senior Administrative Assistant

Capstone Property

Job Summary: The Senior Property Admin will provide high-level administrative and operational support to the Property Management Department, ensuring smooth day-to-day operations of property portfolios. This role requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders including tenants, vendors, and internal teams.Key Responsibilities:<ul><li>Oversee and manage daily administrative operations of the Property Management Department.</li><li>Support property managers with scheduling, reporting, documentation, and tenant communications.</li><li>Maintain and update property records, contracts, licenses, and related documentation.</li><li>Prepare and monitor budgets, invoices, payment processing, and expense tracking.</li><li>Coordinate maintenance requests, service providers, and inspections for multiple properties.</li><li>Assist in tenant onboarding, lease agreements, renewals, and terminations.</li><li>Draft correspondence, memos, and reports for internal and external stakeholders.</li><li>Ensure compliance with company policies, regulatory requirements, and legal obligations.</li><li>Train, mentor, and supervise junior administrative staff within the department.</li><li>Streamline administrative processes, implement best practices, and maintain operational efficiency.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Real Estate, or related field.</li><li>Minimum of 5 years of administrative experience, preferably in real estate or property management.</li><li>Strong knowledge of property management operations and real estate documentation.</li><li>Excellent organizational, planning, and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and property management software.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented, proactive, and capable of problem-solving independently.</li></ul>Job Types: Full-time, Permanent

Senior Property Admin

Schneider Electric

Manage and optimize complex calendars, appointments, and global travel arrangements across multiple time zones.Coordinate international travel itineraries and logistics with attention to detail and agility.Monitor and process expense reports, ensuring alignment with global compliance standards.Prepare, proofread, and format executive-level communications, reports, presentations, and documentation.Handle highly sensitive and confidential information with utmost discretion and professionalism.Organize and facilitate meetings, including agenda preparation, logistics coordination, and minute-taking.Serve as a key liaison between senior leaders and internal/external stakeholders across regions and functions.Support tracking of strategic projects and follow-up on key action items.Assist in the planning and execution of high-level events, workshops, and leadership forums.Perform general administrative duties and contribute to continuous improvement of executive support processes.

Executive Assistant

Dubizzle Labs

<div>
 At Dubizzle Labs, we're on an exciting journey to expand our engineering office in Pakistan, which already consists of a talented team of 400+. We are actively seeking individuals who have a passion for learning, a drive for performance, and a commitment to sharing knowledge. Our focus is on creating a high-quality engineering environment with the primary goal of delivering exceptional value to our customers.
 
 
 We are looking for a detail-oriented and proactive
 
 Senior Executive Admin
 
 to support our daily office operations. The ideal candidate will play a key role in ensuring smooth day-to-day functioning of the office, handling vendor coordination, assisting with administrative tasks, and supporting employees across different functions.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Ensure cleanliness, security, and functionality of the office environment.
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 Provide support to Front Desk Officers (FDOs) and office support staff in managing daily operations.
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 Assist in scheduling and monitoring office support activities (Front Desk, Office Boys).
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 Support travel and accommodation arrangements for employees.
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 Assist in managing utility bills, office expenses, reimbursements, and related documentation.
 </li>
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 Help organize internal events and activities, ensuring smooth logistics and coordination.
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 Maintain accurate filing systems, records, and correspondence.
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 Track and maintain inventory of office supplies and ensure timely restocking.
 </li>
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 Liaise with vendors and service providers for office maintenance, repairs, and supply procurement.
 
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
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 2&ndash;3 years of experience in administrative or office support roles.
 </li>
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 Proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
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 Basic knowledge of vendor coordination and procurement processes.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
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 High level of attention to detail and accuracy.
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 Positive, can-do attitude with a proactive approach to problem-solving.
 </li>
 </ul>
</div>

Senior Executive Admin

iSTYLE UAE

<div>
 
 Job Scope:
 
 
 The Senior Officer - Administration is accountable for coordinating and managing the day-to-day activities and operations of the company while handling different organizational and administrative tasks.
 
 
 
 
 
 Main Duties and Responsibilities:
 
 <ul>
 <li>
 Oversee day-to-day administrative and operational tasks to ensure smooth office functioning;
 </li>
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 Screen and prioritize calls, visitors, and correspondence;
 </li>
 <li>
 Manage calendars, schedule meetings, attend when needed, and prepare minutes/reports;
 </li>
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 Draft, review, and validate business communications, presentations, memos, and reports;
 </li>
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 Maintain and update office filing systems;
 </li>
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 Handle all assigned HR tasks related to onboarding and exiting employees in coordination with the HR Dept;
 </li>
 <li>
 Handle visa issuance and renewals in coordination with the PRO;
 </li>
 <li>
 Liaise with the insurance company for employee policy addition and deletions;
 </li>
 <li>
 Coordinate project tasks, track progress, book costs, process invoices, and generate periodic reports;
 </li>
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 Register companies and submit invoices through client portals (including ASN creation);
 </li>
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 Liaise with warehouse for deliveries and collections across locations;
 </li>
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 Update customers and internal stakeholders on order backlogs and information;
 </li>
 <li>
 Coordinate company events and manage related expenses.
 </li>
 </ul>
 
 
 
 
 Position Requirements:
 
 
 Education:
 
 
 Technical Degree/Diploma
 
 
 
 
 
 Experience:
 
 
 At least 3 years of relevant experience
 
 
 
 
 
 #LI-JN1
 
</div>

Senior Officer - Administration

Dubai Airports

<div><div><div><div>Senior Coordinator - AFS Support
</div></div></div><div><div><div>Service &amp; Operations
</div></div></div><div><div>THIS IS WHERE SAFETY MEANS EVERYTHING

SERVICE &amp; OPERATIONS

Senior Coordinator &ndash; AFS Support

Thousands of aircraft movements every day. A complex network of road systems, taxiways, runways, aprons and lighting systems. No wonder the world&rsquo;s busiest airports need a safe, secure and efficient airside environment. Airside Operations maintains and operates all airside infrastructure and implement the new technologies and that give us industry-leading capacity and efficiency. They do all that in a live environment and put customer service at the heart of it all.

What you&rsquo;ll deliver
<ul><li>You&rsquo;ll be responsible for filing all correspondences and documentation with regards to Police Medical of all AFS staff. Manage, plan and organise the staff medical requirements and scheduling for both airports and coordinate with AFS Operations Team</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating AFS store stock inventory, ensuring support of all stock is readily available, such as PPE, uniform, Foam, fire Hoses and Extinguishers. You will support the AFS Assets team on uniform issuing and re-issuing for all AFS personnel working within the department and administrate store requisition for AFS in line with budget.</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating approved safety procedures and training instructions, in accordance with DA HSE policy and DA AFS Learning &amp; Competency Manual.</li></ul>
<ul><li>You&rsquo;ll be proactively supporting the Officer &ndash; AFS Support. and the team in a coordinating role, ensuring all Airside Passes, ADPs, Vehicle Passes is updated, and records are maintained.</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating and liaison for All da HR Workforce between AFS and HR &amp; BT team.</li></ul>

What you bring
<ul><li>You&rsquo;ll be educated to a Diploma/Higher Diploma level, and a certificated in Business Administration is preferred.</li></ul>
<ul><li>You&rsquo;ll have at least 6 months to 3 years of overall &amp; relevant experience.</li></ul>
<ul><li>You&rsquo;ll have knowledge of technical knowledge of office applications and business awareness.</li></ul>
<ul><li>You&rsquo;ll have knowledge of fire related terminology, equipment &amp; specifications including DA departmental policies, procedures &amp; processes.</li></ul>
<ul><li>You&rsquo;ll have to undergo administrative training on all DA systems.</li></ul> 


Life at Dubai Airports

Fast-moving and fast-growing, Dubai Airports is a business that&rsquo;s all about delivering great airport experiences, 24 hours a day. Life here means always pushing &ndash; and being pushed &ndash; to work better and smarter. With us, you&rsquo;ll be encouraged to be the best you can be. You&rsquo;ll be part of the team that connects the world. And at every opportunity, you&rsquo;ll go beyond; delivering an advanced, innovative future for yourself and our business, and making an impact that delivers for Dubai.</div></div></div><div></div>

Senior Coordinator - AFS Support

Explorer Publishing and Distribution

Explorer Publishing is seeking a highly organized and proactive Administrative Support (Arabic Speaker) to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.Key Responsibilities<ul><li>Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)</li><li>Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication</li><li>Translate documents, reports, and communications between Arabic and English when required</li><li>Maintain and update records, databases, and office systems</li><li>Support scheduling of meetings, preparing agendas, and taking minutes</li><li>Assist with travel arrangements, visas, hotel bookings, and other logistics</li><li>Coordinate with internal departments and external stakeholders to ensure efficient workflow</li><li>Prepare reports, presentations, and other administrative documents</li><li>Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)</li><li>Perform other duties as assigned by management</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred)</li><li>Proven experience in an administrative or office support role</li><li>Fluency in Arabic and English (written and spoken) is mandatory</li><li>Strong organizational skills with attention to detail and accuracy</li><li>Excellent communication and interpersonal skills</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle sensitive information with discretion and confidentiality</li><li>Flexible, proactive, and able to work independently as well as part of a team</li></ul>Preferred Attributes<ul><li>Previous experience in a multicultural work environment</li><li>Knowledge of office management systems and procedures</li><li>Customer service orientation and problem-solving skills</li></ul>If you fit all the above requirements, please send a cover letter, and CV to info@askexplorer.comJob Type: Full-time

Administrative Support (Arabic-English Speaker)

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