senior administrative support

Ryerson

<div><div><div><div><div>Req Id: 2241
</div></div></div></div><div><div><div><div>Workplace Type: On-Site
</div></div></div></div><div><div><div><div>Job Shift: 1st
</div></div></div></div><div><div><div><div>Brand: Ryerson
</div></div></div></div><div><div><div><div>Job Location: Devens
</div></div></div></div><div><div><div><div>Posting Start Date: 3/16/26
</div></div></div></div><div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Summary
</b></h2></div><div><p>Welcome to Ryerson, where exceptional career opportunities await. As a leading provider of industrial metal products and services since 1842, we are committed to excellence and best-in-class customer service. Join our team and be a part of a legacy of excellence, where your contributions will be valued, and your development supported. Ryerson offers a dynamic, quality-focused, environment, ideal for advancing your career and making your mark in the metals industry.<br>
</p><p></p><p>Join Ryerson as an Administrative Support Specialist. Where you&rsquo;ll become an integral part of our team. In this pivotal role, you will perform a variety of administrative and clerical tasks, ensuring the smooth operation of our office environment
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Roles and Responsibilities
</b></h2></div><div><ul><li>Create, run, and troubleshoot reports and data sets, as well as maintain records/document management
</li><li>Maintain supply inventory, order office and operating supplies, and support the inventory life cycle.
</li><li>Schedule and assign administrative projects, and support various projects
</li><li>Assist with all shipping, receiving, and quality assurance data entry
</li><li>Assist with processing vendor invoices and supporting vendor customer accounts
</li><li>Maintain employee training logs and document procedures
</li><li>Assist in onboarding new employees in all HRIS
</li><li>Perform tasks such as filing, typing, copying, scanning, and handling mail.
</li><li>Coordinate facility planned events
</li><li>All other duties as assigned or duties, responsibilities, and activities may change at any time with or without notice
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Requirements
</b></h2></div><div><ul><li>High School Diploma or equivalent (GED) required
</li><li>1 plus year of experience
</li><li>Experience with SAP, Ariba Spend Management and an HRIS preferred
</li><li>Strong MS Office skills (Word, Excel, Outlook)
</li><li>Exhibits polite and professional communication via phone, e-mail, and mail
</li><li>Strong organizational skills and ability to manage changing priorities
</li></ul><p>Salary: $44,878 - $67,317 annually. A starting salary higher than $44,478 annually is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale<br>
</p><p></p><p>#LI-AM1
</p></div></div></div></div></div></div></div><div><div><div><div><p>We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex (including gender identity, sexual orientation or preference, and pregnancy), age, national origin, religion, disability or genetic information, marital status, status as a veteran, or any other federal, state or local protected class or artificial barrier.</p></div></div></div></div></div>

Senior Administrative Support

SCH SERVICES

<div><h1 class="jobSectionHeader"><b>SULLIVANCOTTER</b><b> </b>partners with health care and other not-for-profit organizations to enhance performance and improve outcomes through the development and implementation of integrated workforce strategies. Using our time-tested methodologies and industry-leading research and information, we provide data-driven insights, expertise, and solutions to help organizations align business strategy and performance objectives &ndash; enabling our clients to deliver on their mission, vision and values.</h1><h1 class="jobSectionHeader"><b>
job Summary:</b></h1><div>
Primary responsibilities will be to support the contract lifecycle within the firm using the Ntracts contract management system. This role will include drafting, reviewing, tracking and maintaining contracts while ensuring accuracy, compliance and timely processing. This position works closely with administrative team members, consultants, and finance and legal teams to facilitate efficient contract management and documentation. Secondary responsibilities include partnering with associates to ensure administrative needs are met.</div><h1 class="jobSectionHeader"><b>
primary</b><b> accountabilities</b></h1><p><b>
Contract Lifecycle / Ntracts</b></p><div><ul><li>
Draft client contracts, amendments, statements of work, and related documentation using approved templates</li><li>
Review contract requests for completeness, accuracy, and compliance with firm standards</li><li>
Coordinate with consultants and leadership to clarify scope, terms, and required documentation</li><li>
Enter, track, and maintain contracts within the Ntracts contract management system</li><li>
Monitor contract status and ensure timely progress through review and approval workflows</li><li>
Maintain organized digital records of all executed contracts, amendments, and supporting documentation</li><li>
Track contract milestones, approvals, and renewal dates</li><li>
Generate reports from Ntracts to support leadership visibility into contract activity</li><li>
Assist with internal tracking of contract status and outstanding approvals</li><li>
Serve as a liaison between consultants, administrative team members, finance, and leadership regarding contract status</li><li>
Follow up with stakeholders to obtain required approvals, documentation, or revisions</li><li>
Provide updates on contract progress and timelines</li><li>
Maintain standardized contract templates and documentation procedures</li><li>
Assist with process improvements related to contract drafting and tracking</li><li>
Support audit preparation or documentation requests as needed</li></ul></div><div></div><div><b><br>
Administrative Responsibilities</b></div><div></div><div><br>
<ul><li>
Prioritize and manage multiple tasks simultaneously and follow through on issues in a timely manner</li><li>
Manage calendars, requiring interaction with internal and external executives, consultants and support specialists, to coordinate various meetings</li><li>
Arrange travel schedules and reservations, as needed</li><li>
Assist with the planning and setup of internal or client meetings, as requested</li><li>
Support and back up other support specialists in the enterprise, as needed</li><li>
Contribute ideas and efforts toward improved internal enterprise operating procedures</li><li>
Participate in continuing education to maintain leading-edge knowledge and skills in area of expertise</li><li>
Maintain an adequate daily time summary</li><li>
Other duties as assigned</li></ul></div><h1 class="jobSectionHeader"><b>
knowledge</b><b>, skills &amp; abilitIEs</b></h1><div>
Minimum Required Qualifications</div><div><ul><li>
High school diploma and five years of administrative experience required, or equivalent education and experience</li><li>
Contract drafting and document review.</li><li>
Process tracking and flow management.</li><li>
Strong attention to detail and concern for work quality, accuracy and completeness</li><li>
Exhibits strong communication skills, written and verbal, with the ability to articulate clear expectations and direction</li><li>
Proven intermediate-level knowledge and experience working with Microsoft Word, PowerPoint and Outlook</li><li>
Strong English/grammar knowledge with demonstrated editing and proofreading skills</li><li>
Strong computer and data entry skillsDemonstrated ownership of assigned tasks and dedication and perseverance in getting the job done</li><li>
Acts professionally with integrity and demonstrates accountability for own actions and behaviors</li><li>
Excellent interpersonal skills and the ability to work with clients and colleagues at all levels</li></ul></div><div><ul><li>
Flexibility, adaptability and the ability to work under tight deadlines or changing needs</li><li>
Exceptional client and employee service orientation</li><li>
Demonstrates confidence and ability to work independently and in a team structure</li></ul></div><div>
Preferred Qualifications</div><div><ul><li>
Associate degree or certification in a business-related field. Microsoft Office Suite certification (Word, PowerPoint, Outlook)</li><li>
Experience with Ntracts</li><li>
Experience in consulting or other service-related firms</li><li>
Experience with billing and collection processes</li><li>
Experience with Concur travel and expense software</li><li>
Experience with Hubspot customer relationship management (CRM) system</li></ul></div><h1 class="jobSectionHeader"><b>
Work </b><b>Environment</b></h1><div>
Working hours are Monday-Friday, 8-5, with the flexibility to work overtime required. Remote position; however, we do have office space available in Minneapolis and Chicago. Prolonged periods of sitting at a desk and working on a computer. Must be physically able to perform the essential functions of the job.</div><div></div><div><b><br>
BENEFITS AND PERKS</b></div><div><ul><li>
Competitive total compensation package</li><li>
Medical and dental coverage at no premium cost for employees</li><li>
401(k) and profit-sharing retirement plans</li><li>
Flexible spending accounts</li><li>
Paid time off (PTO)</li><li>
Company-paid holidays</li><li>
Gender-neutral parental leave</li><li>
Bereavement and pet leave</li><li>
Continuing education and professional accreditation sponsorship</li><li>
Life and AD&amp;D insurance</li><li>
Short- and long-term disability</li><li>
Employee assistance program</li><li>
Mental health support program</li><li>
Additional perks</li></ul></div><div><br>
The base salary range for this position is listed below. Actual salaries may vary depending on factors including but not limited to academic achievements, skills and experience. The range listed is just one component of the compensation package offered to candidates.</div><br>
<div></div><ul><li>
$65,000 - $85,000 annually</li></ul><div></div><div><b><br>
This is a remote role; however, we only operate in the following states: AZ, FL, GA, IL, IN, MA, MI, MN, MO, NC, NJ, NY, OH, PA, TX and WI.</b></div><div></div><div><i><br>
SCH Services, Inc. is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law or marital status.</i></div></div><p></p>

Senior Administrative Support Specialist

SullivanCotter

<div><div><div><h1 class="jobSectionHeader"><b>SULLIVANCOTTER </b>partners with health care and other not-for-profit organizations to enhance performance and improve outcomes through the development and implementation of integrated workforce strategies. Using our time-tested methodologies and industry-leading research and information, we provide data-driven insights, expertise, and solutions to help organizations align business strategy and performance objectives &ndash; enabling our clients to deliver on their mission, vision and values.
</h1><h1 class="jobSectionHeader"><b>JOB SUMMARY:
</b></h1><div>Primary responsibilities will be to support the contract lifecycle within the firm using the Ntracts contract management system. This role will include drafting, reviewing, tracking and maintaining contracts while ensuring accuracy, compliance and timely processing. This position works closely with administrative team members, consultants, and finance and legal teams to facilitate efficient contract management and documentation. Secondary responsibilities include partnering with associates to ensure administrative needs are met.
</div><h1 class="jobSectionHeader"><b>PRIMARY </b><b>ACCOUNTABILITIES
</b></h1><p><b>Contract Lifecycle / Ntracts
</b></p><div><ul><li>Draft client contracts, amendments, statements of work, and related documentation using approved templates
</li><li>Review contract requests for completeness, accuracy, and compliance with firm standards
</li><li>Coordinate with consultants and leadership to clarify scope, terms, and required documentation
</li><li>Enter, track, and maintain contracts within the Ntracts contract management system
</li><li>Monitor contract status and ensure timely progress through review and approval workflows
</li><li>Maintain organized digital records of all executed contracts, amendments, and supporting documentation
</li><li>Track contract milestones, approvals, and renewal dates
</li><li>Generate reports from Ntracts to support leadership visibility into contract activity
</li><li>Assist with internal tracking of contract status and outstanding approvals
</li><li>Serve as a liaison between consultants, administrative team members, finance, and leadership regarding contract status
</li><li>Follow up with stakeholders to obtain required approvals, documentation, or revisions
</li><li>Provide updates on contract progress and timelines
</li><li>Maintain standardized contract templates and documentation procedures
</li><li>Assist with process improvements related to contract drafting and tracking
</li>Support audit preparation or documentation requests as needed<br>
<li>
</li></ul></div><div></div><br>
<div><b>Administrative Responsibilities<br>
</b></div><div></div><br>
<div><ul><li>Prioritize and manage multiple tasks simultaneously and follow through on issues in a timely manner
</li><li>Manage calendars, requiring interaction with internal and external executives, consultants and support specialists, to coordinate various meetings
</li><li>Arrange travel schedules and reservations, as needed
</li><li>Assist with the planning and setup of internal or client meetings, as requested
</li><li>Support and back up other support specialists in the enterprise, as needed
</li><li>Contribute ideas and efforts toward improved internal enterprise operating procedures
</li><li>Participate in continuing education to maintain leading-edge knowledge and skills in area of expertise
</li><li>Maintain an adequate daily time summary
</li><li>Other duties as assigned
</li></ul></div><h1 class="jobSectionHeader"><b>KNOWLEDGE </b><b>, SKILLS &amp; ABILITIES
</b></h1><div>Minimum Required Qualifications
</div><div><ul><li>High school diploma and five years of administrative experience required, or equivalent education and experience
</li><li>Contract drafting and document review.
</li><li>Process tracking and flow management.
</li><li>Strong attention to detail and concern for work quality, accuracy and completeness
</li><li>Exhibits strong communication skills, written and verbal, with the ability to articulate clear expectations and direction
</li><li>Proven intermediate-level knowledge and experience working with Microsoft Word, PowerPoint and Outlook
</li><li>Strong English/grammar knowledge with demonstrated editing and proofreading skills
</li><li>Strong computer and data entry skillsDemonstrated ownership of assigned tasks and dedication and perseverance in getting the job done
</li><li>Acts professionally with integrity and demonstrates accountability for own actions and behaviors
</li><li>Excellent interpersonal skills and the ability to work with clients and colleagues at all levels
</li></ul></div><div><ul><li>Flexibility, adaptability and the ability to work under tight deadlines or changing needs
</li><li>Exceptional client and employee service orientation
</li><li>Demonstrates confidence and ability to work independently and in a team structure
</li></ul></div><p>Preferred Qualifications
</p><div><ul><li>Associate degree or certification in a business-related field. Microsoft Office Suite certification (Word, PowerPoint, Outlook)
</li><li>Experience with Ntracts
</li><li>Experience in consulting or other service-related firms
</li><li>Experience with billing and collection processes
</li><li>Experience with Concur travel and expense software
</li><li>Experience with Hubspot customer relationship management (CRM) system
</li></ul></div><h1 class="jobSectionHeader"><b>WORK </b><b>ENVIRONMENT
</b></h1><div>Working hours are Monday-Friday, 8-5, with the flexibility to work overtime required. Remote position; however, we do have office space available in Minneapolis and Chicago. Prolonged periods of sitting at a desk and working on a computer. Must be physically able to perform the essential functions of the job.<br>
</div><div></div><br>
<div><b>BENEFITS AND PERKS
</b></div><div><ul><li>Competitive total compensation package
</li><li>Medical and dental coverage at no premium cost for employees
</li><li>401(k) and profit-sharing retirement plans
</li><li>Flexible spending accounts
</li><li>Paid time off (PTO)
</li><li>Company-paid holidays
</li><li>Gender-neutral parental leave
</li><li>Bereavement and pet leave
</li><li>Continuing education and professional accreditation sponsorship
</li><li>Life and AD&amp;D insurance
</li><li>Short- and long-term disability
</li><li>Employee assistance program
</li><li>Mental health support program
</li>Additional perks<br>
<li>
<br>
<br>
</li></ul></div><div>The base salary range for this position is listed below. Actual salaries may vary depending on factors including but not limited to academic achievements, skills and experience. The range listed is just one component of the compensation package offered to candidates.<br>
</div><div></div><br>
$65,000 - $85,000 annually<br>
<ul><li>
</li></ul><div></div><br>
<div><b>This is a remote role; however, we only operate in the following states: AZ, FL, GA, IL, IN, MA, MI, MN, MO, NC, NJ, NY, OH, PA, TX and WI.<br>
</b></div><div></div><br>
<div><i>SCH Services, Inc. is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law or marital status.</i></div></div></div></div><p></p>

Goldbelt, Inc.

<div>Overview:
<div>
Please note that this position is contingent upon the successful award of a contract currently under bid.</div><div><br>
</div><div>Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.</div><div><br>
</div><div><b>Summary:</b></div><div>
The Senior Administrative Support and Graphics Specialist will be Responsible for integrating the graphics generated with automated tools and the deliverable documents.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Compiles, types and edits periodic reports, letters, memos, proposals, manuals and cost estimates from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spread sheets, PowerPoint presentations, reviews material prepared for supervisor's approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents.</li><li>
Other administrative duties include events coordination for highly visible seminars, conferences, and program meetings.
</li><li>Assists in collecting and organizing information required for setting up executive meetings, preparation of executive presentations, developing agendas and assisting with the conducting of working sessions and executive meetings, tracking action items and reporting updates.
</li><li>Drafting executive communications from meeting notes to validate key discussion points, decisions made and next steps to include the who by when!
</li><li>Provides edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy.
</li><li>Provides support in performing financial and administrative tasks related to project documentation and reporting.
</li><li>Maintains a current internal documentation library, ensuring that all documents are organized, accessible, and up-to-date.
</li><li>Under minimal supervision, supports the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods.
</li><li>Assembles technical documents and provides detailed analysis of information, highlighting key findings and recommendations.</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Strong analytical, written and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow up discussions, proposals, and reports, ensuring accuracy and completeness of data.</li><li>
Excellent communications skill, both written and oral, with focus on strong visual communications skills to convey complex concepts via graphic designs.</li><li>
Creative, strategic thinker, and self-starter with ability to solve complex programmatic problems.</li><li>
Ability to multi-task, deconflict priorities, and accountable for all assigned projects/tasks under broad guidance.</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
Five (5) years relevant experience</li><li>
Must have experience with the following programs: SharePoint, Microsoft Word, Excel, and Power Point</li><li>
Expert experience in logistics and contact with the public coordinating highly visible seminars, conferences, and program meetings.<ul><li>
Must possess IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at time of proposal submission.</li></ul></li><li>
Expert experience assisting with the creation, maintenance, and analysis of technical documentation and information, including presentations and reports, involving document assembly, editing, and related administrative and financial support.</li><li>
Proficiency in organizational change management standards</li><li>
Proficiency in IT project management experience using various Microsoft and graphic tools</li><li>
Ability to create, critique, and update programmatic briefings and ghost emails for consumption by senior management.</li><li>
Change agent with the ability to implement strategies to affect change and guiding teams to adapt change.</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Advanced degree in a related field.</li></ul><div><b>
Pay and Benefits</b><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Senior Administrative Support and Graphics Specialist

<div>Overview:
<div>
Please note that this position is contingent upon the successful award of a contract currently under bid.</div><div><br>
</div><div>Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.</div><div><br>
</div><div><b>Summary:</b></div><div>
The Senior Administrative Support and Graphics Specialist will be Responsible for integrating the graphics generated with automated tools and the deliverable documents.</div><div></div><div><br>
This position is off-site/hybrid and based in the Washington, DC metropolitan area. The incumbent must be able to travel to Fort Belvoir, VA for meetings as required.
</div>Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Compiles, types and edits periodic reports, letters, memos, proposals, manuals and cost estimates from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spread sheets, PowerPoint presentations, reviews material prepared for supervisor's approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents.</li><li>
Other administrative duties include events coordination for highly visible seminars, conferences, and program meetings.
</li><li>Assists in collecting and organizing information required for setting up executive meetings, preparation of executive presentations, developing agendas and assisting with the conducting of working sessions and executive meetings, tracking action items and reporting updates.
</li><li>Drafting executive communications from meeting notes to validate key discussion points, decisions made and next steps to include the who by when!
</li><li>Provides edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy.
</li><li>Provides support in performing financial and administrative tasks related to project documentation and reporting.
</li><li>Maintains a current internal documentation library, ensuring that all documents are organized, accessible, and up-to-date.
</li><li>Under minimal supervision, supports the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods.
</li><li>Assembles technical documents and provides detailed analysis of information, highlighting key findings and recommendations.</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Strong analytical, written and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow up discussions, proposals, and reports, ensuring accuracy and completeness of data.</li><li>
Excellent communications skill, both written and oral, with focus on strong visual communications skills to convey complex concepts via graphic designs.</li><li>
Creative, strategic thinker, and self-starter with ability to solve complex programmatic problems.</li><li>
Ability to multi-task, deconflict priorities, and accountable for all assigned projects/tasks under broad guidance.</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
Five (5) years relevant experience</li><li>
Must have experience with the following programs: SharePoint, Microsoft Word, Excel, and Power Point</li><li>
Expert experience in logistics and contact with the public coordinating highly visible seminars, conferences, and program meetings.<ul><li>
Must possess IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at time of proposal submission.</li></ul></li><li>
Expert experience assisting with the creation, maintenance, and analysis of technical documentation and information, including presentations and reports, involving document assembly, editing, and related administrative and financial support.</li><li>
Proficiency in organizational change management standards</li><li>
Proficiency in IT project management experience using various Microsoft and graphic tools</li><li>
Ability to create, critique, and update programmatic briefings and ghost emails for consumption by senior management.</li><li>
Change agent with the ability to implement strategies to affect change and guiding teams to adapt change.</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Advanced degree in a related field.</li></ul><div><b>
Pay and Benefits</b><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Senior Administrative Support and Graphics Specialist (Hybrid)

Rodale Institute

<div>The Senior Administrative Assistant will provide administrative support to the Marketing &amp; Communications team and the Development team with meeting scheduling and event support. This position will also support the Operations team by managing the vehicle fleet, submitting the annual state registrations for Development and providing confidential support to the Executive team as requested.<br>
<br>
Responsibilities:<br>
<ul><li>
Schedule meetings as requested for supporting departments.
</li><li>Support Senior Executive Assistant and Senior Operations Manager in support of CEO, assisting in managing the calendar, corresponding with meeting attendees, providing agendas and travel plans as requested.</li><li>
Utilize Docusign to obtain signatures needed on necessary documents</li><li>
Complete annual state registrations for development team</li><li>
Assist in managing fleet vehicles</li><li>
Handle special mailings as requested</li><li>
Other projects as assigned by COO and Senior Operations Manager</li></ul><br>
<b>
Requirements:</b><br>
<ul><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
4+ years&rsquo; experience supporting leadership preferably in a non-profit organization</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, SharePoint), Adobe Acrobat, Docusign, Social Media platforms, Asana (or other project management apps)</li><li>
Strong written and verbal communication, financial, administrative, and organizational skills</li><li>
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
</li><li>Highly resourceful team-player, with the ability to also be extremely effective independently
</li><li>Must be able to work under pressure at times to handle a wide variety of activities
</li><li>Adaptable to various competing demands and flexible with changing job responsibilities</li><li>
Ability to exercise good judgment in a variety of situations</li><li>
Ability to achieve high performance goals and meet deadlines in a fast-paced environment
</li><li>Proven ability to handle confidential information with discretion</li><li>
Must enjoy working within an entrepreneurial environment that is mission-driven, results-driven, and community oriented</li></ul><p><i>
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex, sexual orientation, sexual identity or handicap.</i></p><p>
</p><p>X06rtPdd8k</p></div>

Senior Administrative Assistant

MELE Associates, Inc

<div><p>MELE Associates, Inc. is seeking to add a motivated Executive Administrative Assistant to our team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration in Washington, DC. The Executive Administrative Assistant will be responsible for executing administrative and operations support tasks and projects, coordinating with Department figureheads, and engaging with colleagues, partners, and Senior Leadership in a positive, professional, and diplomatic manner.<br>
<br>
<b>ESSENTIAL FUNCTIONS:</b><br>
The Executive Administrative Assistant will have demonstrated experience independently supporting senior executive level management. The successful candidate should also show comfortability managing multiple calendars and schedules at one time in a constantly changing, fast paced environment, as well as demonstrate the ability to develop and efficiently manage/track correspondence and action items, perform data entry tasks, and support domestic and foreign travel. The selected applicant should be well-versed in government related administrative systems and programs. Essential duties may include:</p>
<ul>
<li>Provide daily management support for senior management in each office.</li>
<li>Coordinate and schedule meetings for senior management, including monitoring and tracking program staff calendars.</li>
<li>Create, organize, and distribute daily books for program principals that include scheduled appointments, logistics, and meeting documentation. Brief principals on unexpected or urgent meeting or message changes.</li>
<li>Answer phone lines and deliver telephone messages to front office staff in a timely fashion.</li>
<li>Coordinate, schedule, and manage logistical arrangements for meetings and/or speaking events at Headquarters (HQ), NNSA and public locations featuring senior NNSA leaders. This includes security transfer, VIP transportation, and ensuring that NNSA leaders are fully briefed and have received meeting/speaking binders regarding meeting or conference agendas.</li>
<li>Ensure that all necessary audio/visual systems are provided, set up, and working in meeting locations. This can be VTC, SVTC, and/or other systems.</li>
<li>Prepare, edit, and distribute internal DOE/NNSA memos and reports.</li>
<li>Coordinate, create, and implement international and national travel itineraries, country clearances, passports, visas, travel authorizations, Embassy Assistance and vouchers for the Deputy Administrator, Assistant Principal Deputy Administrator, Chief Operating Officer and multiple senior level staff.</li>
<li>Develop and maintain administrative data systems such as contact lists, email distribution lists and shared calendars.</li>
<li>All other duties as assigned.</li>
</ul>
<p><b>MINIMUM QUALIFICATIONS</b></p>
<ul>
<li>Active DOE Q or DoD Top Secret security clearance.</li>
<li>High School Diploma or GED.</li>
<li>5-7 years of relevant administrative experience required.</li>
<li>Proficiency in in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling.</li>
</ul>
<p><b>PREFERRED QUALIFICATIONS</b></p>
<ul>
<li>Bachelor&rsquo;s degree from an accredited University or college.</li>
<li>7-10 years of relevant administrative experience desired.</li>
</ul>
<p><b>LOCATION:</b><b> </b><b>This is a full-time onsite position in Washington, DC 20024, USA</b></p>
<p><b>
SALARY:</b><b> </b>Salaries are determined based on several factors including external market data, internal equity, and the candidate&rsquo;s related knowledge, skills, and abilities for the position. The salary range for this position is 90k-100k.</p>
<div><b>
Benefits MELE Offers</b><br>
<br>
<ul><li>Hybrid remote/office work environment.</li><li>Employer-paid employee Medical, Dental and Vision Care.</li><li>Low-Cost Family Health Care offered.</li><li>Federal Holidays and three (3) weeks&rsquo; vacation</li><li>401(k) with Employer Match</li><li>Cross-training opportunities</li></ul><br>
<b>
About MELE Associates, Inc.</b><br>
<br>
With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE&rsquo;s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.<br>
<br>
MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.</div></div>

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