senior court office assistant

Judicial Branch of Arizona in Maricopa County

<div><div>Posting Date</div>
11/10/25<div></div><div>
Application Deadline</div>
11/17/25<div></div><div>
Pay Range</div>
Min - 1st Quartile - Mid - Max<br>
$21.25 - $24.19 - $27.13 - $33.00<br>
<br>
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.09 to $24.19.<br>
<br>
This position is non-exempt under the FLSA.<div></div><div>
What We Offer</div><div>
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. <div>Click here to learn more!</div></div><div></div><div>
Job Type</div>
Classified &ndash; Judicial CPR<div></div><div>
Department</div><div></div><div>
About the Position</div><div>
The Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Criminal Court division.</div><div></div><div>
About The Superior Court:</div><div>
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of <i>excellence and the principles inherent in the Rule of Law...every person, every day, every time. </i>We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.</div><div></div><div>
Position Qualifications</div><div>
We recognize your time is valuable, so please apply if you meet the following required qualifications:</div><div><i>
Education:</i></div><ul><li>
High School diploma or GED</li></ul><div></div><div><i>
Experience:</i></div><ul><li>
Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities</li></ul><div></div><div>
OR</div><div></div><div>
Combined Education and Experience Qualifications:</div><ul><li>
An equivalent combination of post-secondary education may substitute on a year-for-year basis.</li></ul><div></div><div>
Our Preferred Candidate Has:</div><ul><li>
Bilingual in Spanish/English</li><li>
Experience within a courtroom environment; maintaining order and integrity of the court process</li><li>
Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy/fax machine</li></ul><div></div><div><i>
Knowledge, Skills, And Abilities:</i></div><div><i>
Knowledge Of:</i></div><ul><li>
Legal research methods and techniques</li><li>
Court policies, procedures, and operations</li><li>
State laws, rules, and regulations</li></ul><div></div><div><i>
Skill In:</i></div><ul><li>
Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people</li><li>
Utilizing the following programs and equipment; Microsoft Outlook, Word, &amp; Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine.</li><li>
Critical thinking and evaluating information to determine the best solution</li></ul><div></div><div><i>
Ability To:</i></div><ul><li>
Perform work tasks with attention to detail</li><li>
Establish and maintain effective working relationships with others</li><li>
Make sound decisions in accordance with regulations, policies and procedures</li><li>
Prioritize tasks and re-prioritize tasks based on importance and time sensitivity</li></ul><div></div><div>
Essential Job Tasks</div><div><i>
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)</i></div><ul><li>
Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.</li><li>
Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.</li><li>
Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.</li><li>
Assist victims and the State during proceedings.</li><li>
Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information needed for court from litigants, communicate cases called with Judicial Officer.</li><li>
Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.</li><li>
Assists with case processing, setting hearings, and providing hearing dates during court proceedings.</li><li>
Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time to maintain updated data, modify existing records, or initiate court ordered actions.</li><li>
Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.</li><li>
Assists the Judicial Officer and Judicial Assistant with the calendar &amp; other assignments by request.</li></ul><div></div><div><i>
Working Conditions</i><i>:</i></div><div>
While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</div><div></div><div>
Additional Information</div><div>
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.</div><div></div><div>
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.</div><div></div><div>
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.</div><div></div><div>
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit <div>https://www.azasrs.gov/</div> or <div>https://www.psprs.com/corrections-officer/</div></div><div></div><div>
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.</div><div></div><div><i>
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.</i></div><div></div><div><br>
Apply Now!</div></div>

Courtroom Assistant - Classified

City of Fort Lauderdale, FL

<p></p><div><div><div><p>The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.</p><p>
This is specialized secretarial and some clerical work of more than average difficulty for attorneys associated with the Office of the City Attorney. An employee in this class is responsible for the performance of confidential and varied secretarial duties and for public contact work. Work requires the application of knowledge of legal methods, requirements and terminology in meeting a variety of work problems. Limited independence of action is exercised in the disposition of routine work matters, giving information, receiving inquiries and complaints, and other public contact work. Detailed instructions are received from supervisor when involving complex and legal terminology</p><p><b>
This is a classified position covered by the Personnel Rules.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>ESSENTIAL JOB FUNCTIONS</b></h2></div>
<p></p><div><p><i>Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.</i></p><p><b>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
Proofreads typed documents, files and maintains documents and other basic data needed by the attorneys in the conduct of official business.</li><li>
Receives and responds to inquiries received either in person or via telephone; explains standard programs and relationships and performs other public contact work as required.</li><li>
Types and edits reports, ordinances, resolutions, drafts, legal pleadings, legal briefs, agreements, correspondence and other legal documents.</li><li>
Schedules appointments, meetings and court dates for legal staff.</li><li>
Types and routes routine replies to correspondence; as needed, sorts and distributes mail.</li><li>
Assists legal staff with Commission Agenda item preparation and routing of agreements and contracts.</li><li>
Logs ordinances and resolutions approved at Commission Meetings. Edits and compares supplement proofs containing ordinances and resolutions received from Municode to the existing code language to ensure accuracy.</li></ul><p><b>
SPECIFIC JOB FUNCTIONS</b></p><p><b>
Senior Legal Assistant &ndash; City Prosecutor's Office</b></p><ul><li>
Submit documents via e-filing, ensuring timely and accurate filings and fee payments</li><li>
Create and maintain accurate case records in Law Base</li><li>
Process Motions for Discovery and Notices of Appearance; coordinate with Prosecutors on Misdemeanor Diversion Program Offers and update case files</li><li>
Monitor CCIS and court dockets daily for new cases and updates; notify Prosecutors, update calendars, and prepare files</li><li>
Schedule and calendar court appearances, hearings, interviews, and meetings; provide attorneys with reminders, case summaries, and required materials</li><li>
Assist with trial preparation and support Prosecutors during proceedings by organizing exhibits, maintaining witness lists, tracking admitted evidence, and preparing jury instructions</li><li>
Organize and maintain case files for municipal ordinance violations, including documentation and evidence</li><li>
Track and manage evidence, ensuring chain-of-custody documentation</li><li>
Coordinate with Fort Lauderdale Police Department for reports and evidence; follow up on requests</li><li>
Respond to phone inquiries, confirm attorney representation, and discuss diversion or plea options</li><li>
Serve as primary point of contact for the public, victims, defendants, law enforcement agencies, and other city departments to provide updates and coordinate appearances</li><li>
Maintain confidentiality of case information and sensitive materials</li><li>
Contact victims of a crime prior to the arraignment date.</li><li>
Process expunge/seal applications and prepare documentation</li><li>
Assist with community court initiatives and municipal ordinance cases</li><li>
Handle special case types including &ldquo;NOT ME&rdquo; cases, Risk Claim letters, drug testing requests, and trespass affidavit coordination</li><li>
Use City-issued purchase card for authorized expenses</li><li>
Performs related work as required</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>JOB REQUIREMENTS, PREFERENCES &amp; WORK ENVIRONMENT</b></h2></div>
<p></p><div><ul><li>High School Diploma or possess a G.E.D. from a recognized issuing agency.</li><li>
Must possess three (3) or more years of experience performing legal administrative work.</li><li>
If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204)to the online application.</li></ul><p><b>
PREFERENCES:</b></p><ul><li>
Associate&rsquo;s degree or higher-level degree in a related field.</li><li>
Certified Paralegal (CP), Certified Legal Assistant (CLA), or Florida Registered Paralegal (FRP).</li><li>
Experience performing administrative legal work in areas related to specialized area of assignment.</li><li>
Previous experience working for local, state or federal government.</li><li>
Proficient in Microsoft Word, Microsoft Outlook, and Microsoft Excel.</li><li>
Be able to type at least 40 words per minute</li></ul><p><b>
 </b><b>As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.</b></p><p><b>
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:</b></p><p>
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.</p><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>HOW TO APPLY &amp; SUPPLEMENTAL INFORMATION</b></h2></div>
<p></p><div><p>Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.</p><p>
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.</p><p>
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form(J-204)to the online application.</p></div></div></div><p></p>
<br><p></p><div><div><div><div><b>The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.</b></div></div></div></div><p></p>

Senior Legal Assistant-City Prosecutor's Office

Tennessee State University

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Senior Office Assistant</div>
</div><br>
<div><div><b>Division</b></div> <div>College of Health Sciences</div>
</div><br>
<div><div><b>Department</b></div> <div>Dental Hygiene</div>
</div><br>
<div><div><b>Number of hours per week</b></div> <div>37.5</div>
</div><br>
<div><div><b>Days to be worked</b></div> <div>Monday, Tuesday, Wednesday, Thursday, Friday</div>
</div><br>
<div><div><b>Months per year</b></div> <div>Fiscal (12 months)</div>
</div><br>
<div><div><b>If modified, list months</b></div>
</div><br>
<div></div><div><div><b>Job Type</b></div> <div>Full-Time</div>
</div><br>
<div><div><b>Campus</b></div> <div>Main Campus</div>
</div><br>
<div><div><b>If other location, please indicate</b></div>
</div><br>
<div></div><div><div><b>Position Number</b></div> <div>108305</div>
</div><br>
<div><div><b>Advertised Salary</b></div> <div>$32,248 - $38,698</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><b>Tennessee State University Department of Dental Hygiene</b> invites applications for the position of <b>Senior Office Assistant.</b><br>
<br>
<b>General Function</b>:<br>
The Senior Office Assistant, (SOA) is responsible for the overall administrative management and synchronization of two programs. Also, unique to Dental Hygiene is a full service, patient-centered clinic; the SOA must communicate with the administrative staff within the on-site clinic to maintain a seamless process (Supervisory Dentist, Administrative Assistant, and Clinic Assistant). This overall supervision/oversight includes student records (60-currently enrolled, 138 [new, transfer, readmit]), 13-faculty records, 3-staffrecords, multiple vendor records, and financial maintenance for 8-departmental accounts including the onsite dental hygiene clinic. This position will be involved with all university platforms (Banner, SciQuest, PeopleAdrnin, Compliance Assist, SPOL, SharePoint and Degree Works), Microsoft Suite, outside platforms include Ascend Academic (clinic patient management).</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>HS graduate or equivalent with at least one year of college. A minimum of three years of general office experience to include at least one year working for manager level and/or above. Proficient skills in Microsoft Office suite, particularly Excel, Word and Power Point. Ability to navigate Windows, Explorer and Microsoft Outlook.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.</div><div>
Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.</div><div>
An unofficial transcript may be attached in the &ldquo;Transcript&rdquo; section.</div><div>
You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.</div></div>
</div><br>
<div><div><b>Open Date</b></div> <div>11/10/2025</div>
</div><br>
<div><div><b>Close Date</b></div> <div>11/25/2025</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Clerical</div>
</div><br>
<div><div><b>Requisition Number</b></div>
</div><br>
<div></div><div><div><b>Benefits</b></div>
<div>Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.</div>
</div><br>
<div><div><b>Quick Link</b></div> <div>https://jobs.tnstate.edu/postings/10118</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Reference Letter</b></h2>
<div><div><div>References
</div><p></p><div><div><div><div><b>Minimum References Required</b></div> <div>2</div>
</div><br>
<div><div><b>Recommendation Deadline</b></div>
</div><br>
</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Supplemental Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<p>
</p></div><h2 class="jobSectionHeader"><b>Documents Needed to Apply</b></h2>
<div><b>Required Documents</b>
<div><ul><li>CV/Resume</li></ul>
<ul><li>Cover Letter</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Transcript 1</li></ul>
<ul><li>Transcript 2</li></ul>
<ul><li>Other</li></ul></div></div></div>

Senior Office Assistant

City of South Salt Lake

<div>
 **POSITION SUMMARY**
 <br/>
 <br/>
 The Judicial Assistant 1 uses knowledge of various software programs, local and state laws, customer service skills, verbal and written communication skills, and de-escalation skills as well as sound judgment and ethics to perform daily tasks and responsibilities.
 <br/>
 <br/>
 The Judicial Assistant 1 works daily with sensitive (CJIS) information and must complete ongoing training and follow all laws and procedures for accessing and working with this data. This is an entry level position.
 <br/>
 <br/>
 _________________________________________________________________________________________________________________________________________________
 <br/>
 <br/>
 **ESSENTIAL RESPONSIBILITIES AND DUTIES**
 <br/>
 <br/>
 <ul>
  <li>
   Completes all required training to access CJIS data, works in CORIS, Workspace, Xchange, Vinelink, OMS, and ODR in addition to using Google tools, Word, Excel, WebEx, and other programs as needed.
  </li>
  <li>
   Is familiar with and accesses various resources to gather information and support defendants, plaintiffs, and attorneys (utcourts.gov, Self Help Center, MyCase, Utah Safety Council, etc.)
  </li>
  <li>
   Performs all case management duties including file management; creates and files affidavits, progress tracking, probation tracking to maintain jurisdiction, e-filing, e-citations, calendaring, extensions, appeals, correspondence, docket notation, follow-ups, updates contact information, and all other tasks to maintain updated case files.
  </li>
  <li>
   Provides friendly, competent customer service by phone, email, and in-person to all people regardless of ability, temperament, language, etc. Clearly and thoroughly explains court procedures, sentencing requirements, and all other relevant information without providing legal advice. Makes docket notations as appropriate. Confirms contact information and interpreter needs.
  </li>
  <li>
   Receives, files, and processes small claims affidavits and summons, and other small claims documents in CORIS or ODR systems.
  </li>
  <li>
   Cashier for mail and in-person payments (credit/debit cards, checks, money orders, cash) using credit card device, CORIS, Xpress Bill Pay. Follows cash-out procedures and maintains accurate balance in the cash drawer.
  </li>
  <li>
   Cashier for cash bail payments for monetary or non-monetary transactions as well as tax intercept checks following correct procedures.
  </li>
  <li>
   Performs assigned tracking for Pleas in Abeyance, debt collection, fines, time pay, traffic school, and other case specifics.
  </li>
  <li>
   Stays up to date on policies, procedures, and law changes and applies knowledge to daily transactions/ duties.
  </li>
  <li>
   Issues delinquent notices and warrants.
  </li>
  <li>
   Provides IT support for WebEx hearings to defendants, plaintiffs, victims, and attorneys.
  </li>
  <li>
   Receives and enters expungement petitions and appeals following procedures.
  </li>
  <li>
   Processes mail according to procedures: Investigates and notes returned mail. Complete
   <br/>
   <br/>
  </li>
 </ul>
 s trust mail log and daily mail log as needed.
 <br/>
 <br/>
 <ul>
  <li>
   Schedules hearings on appropriate days and times; adds notifications, sends notices, notes interpreter needs, etc.
  </li>
  <li>
   Completes all cashier/customer service window and backup duties as noted on the daily checklist.
  </li>
  <li>
   Provides support to team members as needed; covers work duties as assigned for absent team members.
  </li>
  <li>
   Maintains an organized, clean workspace for easy, quick access to information.
  </li>
  <li>
   Stays up to date on all court clerk certification training through LMS and SSL training requirements
  </li>
  <li>
   All other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 _________________________________________________________________________________________________________________________________________________
 <br/>
 <br/>
 **MMINIMUM QUALIFICATIONS**
 <br/>
 <br/>
 **DUCATION, EXPERIENCE, AND CERTIFICATIONS**
 <br/>
 <br/>
 <ul>
  <li>
   Graduation from high school or GED quivalent and two years of related experience, or any equivalent combination of related education and experience.
  </li>
  <li>
   Ability to speak a second language preferred.
   <br/>
   <br/>
  </li>
 </ul>
 ________________________________________________________________________________________________________________________________________________
 <br/>
 <br/>
 **NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES**
 <br/>
 <br/>
 <ul>
  <li>
   Knowledge of basic trial process and court administrative procedures.
  </li>
  <li>
   Knowledge of telephone etiquette.
  </li>
  <li>
   Extensive skill in word processing, office machine usage, and the operation of microcomputers. Previous experience with CORIS, OMS, UCJIS, Workspace preferred.
  </li>
  <li>
   Ability to create and maintain accurate records and follow record retention schedules and to organize data and materials.
  </li>
  <li>
   Ability to communicate effectively both orally and in writing as well as follow written and oral instructions.
  </li>
  <li>
   Ability to use independent judgment.
  </li>
  <li>
   Ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies, and the public.
  </li>
  <li>
   Ability to maintain professionalism at all times.
  </li>
  <li>
   General clerical skills are to be measured through valid testing methods or through verifiable work experience.
  </li>
  <li>
   Ability to focus on detail-oriented work for long periods of time and with multiple interruptions. Ability to multi-task and consistently generate accurate work.
  </li>
  <li>
   Ability to independently organize and prioritize work tasks and responsibilities. ________________________________________________________________
   <br/>
   <br/>
  </li>
 </ul>
 _________________________________________________________________________________
 <br/>
 <br/>
 **PHYSICAL DEMANDS/WORK ENVIRONMENT**
 <br/>
 <br/>
 The physical demands and work environment characteristics described here are representative of those that must be met or will be encountered by an employee while successfully performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment ranges from quiet to somewhat noisy due to many people talking at one time. The employee must be able to constantly multi-task and fluidly shift between frequent interruptions and scheduled work. Attention to detail is also always required. _________________________________________________________________________________________________________________________________________________
 <br/>
 <br/>
 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description is subject to change by the employer as the needs of the employer and requirements of the job change.
</div>


Judicial Assistant I

CITY OF HOLLADAY

<div><p><b>Job application</b><br>
<br>
General Summary of Job: Performs a variety of routine administrative and clerical duties pertaining to justice court proceedings.</p><br>
<p>
</p><p><b>Essential Functions:
</b></p><ul><li>Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL);
</li></ul><ul><li>Maintains liaison and communications with agencies associated with the criminal justice system, such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices;
</li></ul><ul><li>Research source documents for relevant data to produce legal papers and court documents;
</li></ul><ul><li>Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines;</li></ul>
<ul><li>Performs various in-court duties under close supervision;
</li></ul><ul><li>Make minute entries;
</li></ul><ul><li>Cash handling including receipting of cash and giving change, creating trust accounts and other cash handling duties as necessary;</li></ul>
<ul><li>Open and close court as required;
</li></ul><ul><li>Administers oaths to witnesses and jurors;
</li></ul><ul><li>Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state;</li></ul>
<ul><li>Receives and dockets notices of appeal;
</li></ul><ul><li>Balances, verifies and prepares daily deposits; types or prepares a variety of court records, including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court;</li></ul>
<ul><li>Performs clerical tasks; receives logs and files incoming citations and complaints; maintains cross-reference recovery system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail;</li></ul>
<ul><li>Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing;</li></ul>
<ul><li>Receives telephone calls and refers to the appropriate person; answers questions about trial or hearing schedules, and assists the public in resolving questions regarding various civil and criminal processes and papers; provides information about court procedures and schedules; sets appointments;</li></ul>
<ul><li>Prepares arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to law enforcement; notifies county or other jurisdiction if someone is arrested; enters case information into the computer; maintains tickler files to monitor when payments are due, end of six-month probation, etc.;</li></ul>
<ul><li>Creates Webex links for calendars for court;</li></ul>
<ul><li>Receive and log emails from agencies and defendants, then processes and forwards as needed.</li></ul>
<ul><li>Perform other duties as assigned or required.</li></ul><br>
<p></p>
<p><b>
Special Qualifications</b>:</p>
<ul><li>Must possess and maintain a valid Utah State driver&rsquo;s license with periodic verifications by the City;</li></ul>
<ul><li>Must pass random background checks to maintain UCJIS access;</li></ul>
<ul><li>Must comply with continuing education requirements.</li></ul><br>
<p></p>
<p><b>
Minimum Qualifications:</b></p>
<ul><li>High School diploma or equivalent with academic background in general office practices; two (2) or more years of general office experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.</li></ul><br>
<p></p>
<p><b>
Knowledge, Skills, and Abilities:</b></p>
<ul><li>Ability to type 45 wpm.</li></ul>
<ul><li>Knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, Workspace, and UCJIS preferred but not necessary.</li></ul>
<ul><li>Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.</li></ul><br>
<p></p>
<p><b>
Working Conditions:</b></p>
<ul><li>While performing the duties of this job, the employee is frequently required to sit and communicate with others.
</li></ul><ul><li>The employee must occasionally lift and/or move up to 25 pounds.
</li></ul><ul><li>Specific vision abilities required by this job include close vision and the ability to adjust focus.
</li></ul><ul><li>The noise level in the work environment is usually quiet.</li></ul>
<ul><li>Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the position.</li></ul><p></p><p><b><br>
NOTICE</b>: This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. It is the policy of the City of Holladay to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodations for any applicants during the selection process. If you have special needs please call 801-834-2577. In the interest of the workplace and public safety, all offers of employment are contingent upon the successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. The City of Holladay requires as condition of employment, the use of direct payroll deposit to a bank or savings account.<br>
</p><p></p><br>
<br>
<p><b>APPLICATIONS and RESUMES</b> must be submitted to Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117. This position is open until filled. Applications can be obtained from Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117 or online at www.holladayut.gov</p><br>
<p></p>
<p><i>
Holladay City is an Equal Opportunity Employer</i></p></div>

<div><p><b>Job application</b></p><p></p><p><b><br>
GENERAL JOB SUMMARY:</b></p><br>
<p>
Performs a variety of routine administrative and clerical duties pertaining to justice court proceedings.</p><p></p><p><b><br>
ESSENTIAL FUNCTIONS:
</b></p><ul><li>Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL);</li>
<li>Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices;</li>
<li>Researches source documents for relevant data to produce legal papers and court documents;</li>
<li>Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines;</li>
<li>Performs various in-court duties under close supervision;</li>
<li>Makes minute entries;</li>
<li>Cash handling including receipting of cash and giving change, creating trust accounts and other cash handling duties as necessary;</li>
<li>Opens and closes court as required;</li>
<li>Administers oath to witnesses and jurors;</li>
<li>Marks, handles, and is responsible for keeping and releasing of exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state;</li>
<li>Receives and dockets notices of appeal;</li>
<li>Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court;</li>
<li>Performs clerical tasks; receives logs and files incoming citations and complaints; maintains cross reference recovery system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail;</li>
<li>Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing;</li>
<li>Receives telephone calls and refers to appropriate person; answers questions about trial or hearing schedules, and assists public in resolving questions regarding various civil and criminal processes and papers; provides information about court procedures and schedules; sets appointments;</li>
<li>Prepares arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to law enforcement; notifies county or other jurisdiction if someone is arrested; enters case information into the computer; maintains tickler files to monitor when payments are due, end of six-month probation, etc.;</li>
<li>Creates Webex links for calendars for court;</li>
<li>Receives and log emails from agencies and defendants, then processes and forwards as needed.</li>
<li>Perform other duties as assigned or required.</li></ul><br>
<p></p>
<p><b>
MINIMUM QUALIFICATIONS:</b></p>
<ul>
<li>High School diploma or equivalent with academic background in general office practices; five (5) or more years of court clerk experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.</li></ul><br>
<p></p>
<p><b>
SPECIAL QUALIFICATIONS:</b></p>
<ul>
<li>Must possess and maintain a valid Utah State driver&rsquo;s license with periodic verifications by the City;</li>
<li>Must pass random background checks to maintain UCJIS access;</li>
<li>Must comply with continuing education requirements.</li></ul><br>
<p></p>
<p><b>
KNOWLEDGE, SKILLS, AND ABILITIES:</b></p>
<ul>
<li>Ability to type 45 wpm.</li>
<li>Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, Workspace, and UCJIS.</li>
<li>Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.</li></ul><br>
<p></p>
<p><b>
WORKING CONDITIONS:</b></p>
<ul>
<li>While performing the duties of this job, the employee is frequently required to sit and communicate with others.</li>
<li>The employee must occasionally lift and/or move up to 25 pounds.</li>
<li>Specific vision abilities required by this job include close vision and the ability to adjust focus.</li>
<li>The noise level in the work environment is usually quiet.</li>
<li>Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the positions.</li></ul><br>
<p></p>
<p><b>
NOTICE: </b>This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. It is the policy of the City of Holladay to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodations for any applicants during the selection process. If you have special needs please call 801-834-2577. In the interest of the workplace and public safety, all offers of employment are contingent upon the successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. The City of Holladay requires as condition of employment, the use of direct payroll deposit to a bank or savings account.</p><p></p><p><b><br>
APPLICATIONS and RESUMES </b>must be submitted to Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117. This position is open until filled.<i> </i>Applications can be obtained from Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117 or online at www.holladayut.gov</p><br>
<p></p>
<p><b>
Holladay City is an Equal Opportunity Employer</b></p></div>

Judicial Asst II

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Senior Office Assistant</b><b> (Port)</b> to join our team! In this role you will provides high-level administrative and coordination support to the Port Department. The role is responsible for maintaining project schedules, organizing meetings, preparing reports, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.
</p><p></p><p><b>What You'll Be Doing:</b></p><ul><li><p>
Coordinate administrative and operational activities related to port projects, including tracking timelines, schedules, and task assignments.</p></li><li><p>
Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.</p></li><li><p>
Provide administrative assistance to project teams and support schedule management, document preparation, and data entry.</p></li><li><p>
Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.</p></li><li><p>
Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.</p></li><li><p>
Support preparation of presentations, reports, and other departmental documents.</p></li><li><p>
Act as a central point of contact for project status updates and communication among stakeholders.</p></li><li><p>
Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.</p></li><li><p>
Assist in identifying and analyzing project risks and opportunities, and escalate concerns to the appropriate authority.</p></li><li><p>
Prepare statistical and analytical reports as requested by management.</p></li><li><p>
Provide general administrative support to the Port Department and assist other departments with construction-related documentation and coordination needs.</p></li><li><p>
Support system updates, data entry, and maintenance of project databases and administrative systems.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Candidate should have a Bachelor Degree in Business Administration, Finance or related field.</p></li><li><p>
Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Ability to prepare project&rsquo;s reports, organization structure, flow charts, schedules and action plans.</p></li><li><p>
Candidate should have solid organization skills including multi-tasking and time management.</p></li><li><p>
Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Office Assistant - Saudi National (Port)

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