senior ea

Atlantic Group

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 Location: New York, NY
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 Type: Perm (Contingency)
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 Job #48204
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 Salary: $135,000
 
 
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 Job Overview &ndash; Senior Executive Assistant (C-Suite Support)
 
 
 
 
 Compensation: $135,000 &ndash; $185,000/year + bonus
 
 
 
 
 Location: New York, NY (Hybrid)
 
 
 
 Atlantic Group is hiring a Senior Executive Assistant (C-Suite Support) in New York, NY for our client, providing high-level executive and personal support to a senior leader within a fast-paced corporate environment. In this hybrid role, you will manage complex calendars, coordinate extensive domestic and international travel, oversee confidential communications, and support both business and select personal administrative matters while leveraging Microsoft Office tools to ensure seamless executive operations.
 
 
 
 Responsibilities as the Senior Executive Assistant (C-Suite Support):
 
 
 
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 Executive Calendar &amp; Administrative Management: Manage complex business calendars, schedule high-level meetings, prioritize competing demands, and support day-to-day executive administrative needs.
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 Travel &amp; Logistics Coordination: Coordinate detailed domestic and international travel including itineraries, accommodations, transportation, and real-time adjustments.
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 Strategic Project &amp; Presentation Support: Prepare executive-level materials, presentations, and reports using PowerPoint and Excel while supporting ad hoc strategic initiatives.
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 Confidential Communications &amp; Liaison Support: Serve as a trusted liaison between the executive, internal leadership, external partners, and key stakeholders while maintaining strict confidentiality.
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 Personal &amp; Home Administrative Coordination: Manage select personal scheduling, coordinate family-related travel logistics, and interact professionally with household contacts as needed.
 
 
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 Qualifications for the Senior Executive Assistant (C-Suite Support):
 
 
 
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 Experience: 5+ years of experience supporting C-Suite or senior executive leadership within a corporate, financial services, or professional services environment required.
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 Industry Knowledge: Experience operating in fast-paced, high-performance environments with exposure to executive-level decision-making and confidential matters.
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 Technical Skills: Advanced proficiency in Microsoft Office Suite including PowerPoint and Excel required, with strong calendar management systems experience.
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 Skills &amp; Attributes: Highly organized and proactive professional with exceptional discretion, strong communication skills, sound judgment, and the ability to remain calm and composed under pressure.
 
 
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 Application Notice:
 
 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
</div>

Senior Executive Assistant (C-Suite Support)

Confidential

<div>
 
 My client is seeking a senior level
 
 Executive Assistant
 
 to support a C-suite Executive at a privately held distribution company in Tennessee.
 
 
 
 
 
 This is a highly visible, fast-paced role. This individual will serve as a strategic right hand, helping manage the day-to-day complexity of the Executive's responsibilities across multiple departments.
 
 
 
 
 
 The ideal candidate is a
 
 
 seasoned EA who is mature, highly organized, technologically strong, and comfortable operating with significant autonomy.
 
 
 
 
 
 This role requires someone who can anticipate needs, maintain operational rhythm, and keep a busy executive on track while managing a high volume of coordination across the organization.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Executive Support
 
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 Manage and prioritize Outlook inbox and calendar
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 Track priorities and ensure follow-through across multiple initiatives
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 Draft responses and communicate on behalf of the executive when appropriate
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 Coordinate and prepare leadership meetings, agendas, and follow-ups
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 </ul>
 
 Travel Management
 
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 Manage extensive travel scheduling including flights, hotels, cars, and logistics
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 Coordinate both commercial travel and private aviation (liaising with pilots when needed)
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 Support travel planning across multiple states weekly
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 </ul>
 
 Expense &amp; Administrative Oversight
 
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 Manage expenses using Ramp expense platform
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 Oversee company Visa transactions and reporting
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 Maintain organized documentation and reporting across executive activities
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 </ul>
 
 Internal Brand Management and Communications
 
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 The EA will often sit in on meetings, track action items, and ensure alignment across teams.
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 Leadership &amp; Brand Support
 
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 Assist with LinkedIn presence and executive/company branding
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 Coordinate communications and executive visibility
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 Support leadership team travel logistics when required
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 Personal Support
 
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 Light personal scheduling and logistics management.
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 Ideal Candidate Profile:
 
 
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 10&ndash;20 years supporting senior executives or founders
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 Highly proficient in Microsoft Office (especially Outlook and Excel)
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 Exceptional organizational and prioritization skills
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 Comfortable managing complex schedules and high travel volume
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 Strong communicator with the ability to represent the executive professionally
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 Discreet, proactive, and highly dependable
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</div>

Senior Executive Assistant

MongoDB

<div>MongoDB is seeking a Senior Executive Assistant to support our Chief Financial Officer at the highest level, in the Dallas, Texas area. This is a high-trust, high-impact role for someone who goes beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also drive core operating rhythms, prepare materials for key meetings, track priorities and decisions to completion and own select projects across the Office of the CFO.

This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and the ability to move seamlessly between tactical execution and broader business support. You will work closely with the CFO, their Chief of Staff and Senior Leaders across Finance and beyond to keep priorities moving, removing friction and ensuring the Office of the CFO runs with precision and professionalism.

To succeed in this role you will need to operate thoughtfully, diplomatically, and with a strong sense of ownership. You should feel comfortable interacting with senior executives and know how and when to manage up, and across the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team, and bringing a high degree of ownership to a demanding environment.
<h3 class="jobSectionHeader">
Responsibilities</h3>
<ul><li>Provide seamless day-to-day support to the CFO, including proactive calendar management, time prioritization, and coordination across time zones</li>
<li>Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions</li>
<li>Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-weekly expense reconciliation</li>
<li>Partner closely with the CFO, Chief of Staff, Direct Reports and other senior stakeholders to keep priorities moving and ensure strong follow-through</li>
<li>Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders</li>
<li>Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials</li>
<li>Lead the planning and execution of events and offsites, from requirements gathering, venue coordination, budgets, contracts, payments and providing on-site support</li>
<li>Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CMO</li>
<li>Identify inefficiencies and recommend process improvements that increase effectiveness for both the CFO and broader team. Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios</li>
<li>Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>8+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executive leaders</li>
<li>Bachelor's degree or equivalent professional experience preferred</li>
<li>Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus</li>
<li>Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs</li>
<li>Demonstrated ability to plan and manage high-volume domestic and international travel</li>
<li>Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels</li>
<li>Strong judgment, discretion and integrity, including the ability to handle confidential information with care</li>
<li>Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment</li>
<li>Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed</li>
<li>Willingness to work flexible hours to support global stakeholders and executive needs</li>
</ul><h3 class="jobSectionHeader">About MongoDB</h3>

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB's unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we're powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It's what makes us MongoDB.

To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 


REQ ID: 426193</div>

Prime Power Middle East

Artan Holding is seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide support to senior leadership and enhance the efficiency of our expanding organisation.Key Responsibilities:<ul><li>Manage complex executive calendars and scheduling.</li><li>Coordinate meetings, travel arrangements, and communications.</li><li>Prepare reports, presentations, and correspondence.</li><li>Act as a liaison between senior leadership and internal/external stakeholders.</li><li>Ensure the smooth day-to-day operation of executive functions.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant or in a comparable role.</li><li>Exceptional organisational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of professionalism and discretion.</li><li>Proficiency in Microsoft Office and other business communication tools.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>EA: 4 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

EDGE

<div>
 The Executive Assistant (EA) will provide comprehensive administrative and operational support to the executive , ensuring smooth coordination of daily activities, efficient communication, and high-quality service delivery. The EA will act as a key liaison internally and externally, supporting strategic priorities through effective organization, planning, and execution.
 
 
 
 Core Accountabilities:
 
 
 
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 Coordinate administrative activities for the executive, including complex calendar management, travel arrangements, preparation of memos, and processing of expense reports.
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 Support meeting activities by preparing agendas, recording minutes, arranging room bookings, and coordinating transportation and logistics.
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 Manage internal and external interactions on behalf of the executive in a professional, timely, and efficient manner.
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 Analyse incoming memos, correspondence, and submissions, ensuring proper distribution, tracking, and follow-up as required.
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 Perform office management duties such as ordering supplies, maintaining documents, and managing records databases.
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 Ensure the delivery of administrative services in line with established service level agreements (SLAs) and organizational standards.
 
 
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 </ul>
 
 Supporting Accountabilities:
 
 
 
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 Apply prior experience and knowledge as an Executive Assistant to anticipate needs and provide proactive support.
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 Demonstrate strong organizational skills with exceptional attention to detail.
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 Communicate clearly and confidently, both orally and in writing, with internal and external stakeholders.
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 Track, monitor, and report on key Business Support metrics to ensure progress against defined targets.
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 Apply knowledge of Business Support best practices, methodologies, and systems to improve efficiency and service delivery.
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 Utilize MS Office and other business tools proficiently to support day-to-day operations.
 
 
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 Qualifications &amp; Experience:
 
 
 
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 Minimum of 3 years of experience as an Executive Assistant supporting senior leaders.
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 Experience working in the UAE is required.
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 Proficiency in English and Arabic
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 Bachelor&rsquo;s degree in Business, Management, or a related field preferred.
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</div>

Sr. Executive Support - Emirati Talent

<div>MongoDB is seeking a Senior Executive Assistant to support our Chief Marketing Officer at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who does beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also drive core operating rhythms, prepare materials for key meetings, track priorities and decisions to completion and own select projects across the Office of the CMO.

This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and the ability to move seamlessly between tactical execution and broader business support. You will work closely with the CMO, their Chief of Staff and Senior Leaders across Marketing and beyond to keep priorities moving, removing friction and ensure the Office of the CMO runs with precision and professionalism.

To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment.
<h3 class="jobSectionHeader">
Responsibilities</h3>
<ul><li>Provide seamless day-to-day support to the CMO, including proactive calendar management, time prioritization, and coordination across time zones</li>
<li>Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions</li>
<li>Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation</li>
<li>Partner closely with the CMO, Chief of Staff, Direct Reports and other senior stakeholders to keep priorities moving and ensure strong follow-through</li>
<li>Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders</li>
<li>Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials</li>
<li>Lead the planning and execution of events and offsites, from requirements gathering, venue coordination,budgets, contracts, payments and providing on-site support</li>
<li>Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CMO</li>
<li>Identify inefficiencies and recommend process improvements that increase effectiveness for both the CMO and broader team.Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios</li>
<li>Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>8+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executive leaders</li>
<li>Bachelor's degree or equivalent professional experience preferred</li>
<li>Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus</li>
<li>Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs</li>
<li>Demonstrated ability to plan and manage high-volume domestic and international travel</li>
<li>Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels</li>
<li>Strong judgment, discretion and integrity, including the ability to handle confidential information with care</li>
<li>Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment.</li>
<li>Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed</li>
<li>Willingness to work flexible hours to support global stakeholders and executive needs</li>
</ul><h3 class="jobSectionHeader">About MongoDB</h3>

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB's unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we're powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It's what makes us MongoDB.

To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID: 1273391836</div>

Moove

<div>
 
 
 About Moove
 
 
 
 Moove is building the world&rsquo;s largest fleet and best-in-class technologies that power mobility platforms. Its flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model, enabling underserved mobility entrepreneurs to thrive.
 
 
 Moove&rsquo;s growth has been fuelled by its global Uber partnership and support of leading investors and lenders, including Uber, Mubadala, BlackRock, MUFG, and many others. With operations now spanning 19 cities across 6 continents - Africa, Asia, Europe, North America, South America, and the Middle East - Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders, including Waymo and Uber. Moove is transforming mobility to make it safer, more efficient and accessible to all, while providing economic opportunities and supporting skills development in the mobility sector.
 
 
 
 
 
 
 About the Role
 
 
 
 The Executive Assistant (EA) will work closely with the Co-CEO &amp; Advisory Board Chairman to ensure strategic, governance, and relationship priorities are managed effectively. This role sits at the centre of board engagement, senior stakeholder relationships, and strategic execution. The role requires strong judgement, discretion, and the ability to operate confidently with board members, investors, and senior executives. Beyond operational excellence, the EA will act as a trusted partner, supporting preparation, coordination, and follow-through across Advisory Board and Co-CEO activities.
 
 
 
 What You&rsquo;ll be Doing
 
 
 
 The role exists to ensure the Co-CEO &amp; Advisory Board Chairman&rsquo;s priorities are delivered with precision and impact. Success comes from proactive planning, strong stakeholder management, and a clear understanding of business and governance dynamics. Within the first 6&ndash;12 months, the EA is expected to establish effective operating rhythms for Advisory Board and senior stakeholder engagement, improve preparation and follow-up for board-related activity, and bring structure and consistency to the Chairman&rsquo;s office.
 
 
 Core Responsibilities
 
 
 ● Partner closely with the Co-CEO &amp; Advisory Board Chairman to manage strategic priorities and ensure focus on high-impact initiatives.
 
 
 ● Support end-to-end preparation and follow-up for Advisory Board meetings, including agendas, materials, actions, and minutes.
 
 
 ● Act as a key coordination point for Advisory Board members, maintaining strong professional relationships and clear communication.
 
 
 ● Prepare high-quality briefs, presentations, talking points, and summaries for board and senior stakeholder engagements.
 
 
 ● Own email management and communications with internal and external stakeholders.
 
 
 ● Manage workstreams across the Co-CEO&rsquo;s direct reports to ensure alignment and timely execution.
 
 
 ● Track decisions, commitments, and actions arising from Advisory Board and Co-CEO interactions, ensuring execution and accountability.
 
 
 ● Coordinate cross-functional inputs required to support board discussions and strategic initiatives.
 
 
 ● Support internal and external communications originating from the Co-CEO Advisory office.
 
 
 ● Apply sound judgement in prioritising requests, managing information flow, and advising on timing and messaging.
 
 
 
 What You will need for this position
 
 
 
 ● Experience: 7&ndash;12 years supporting founders, CEOs, board members, or senior executives; experience with boards or advisory bodies strongly preferred.
 
 
 ● Education / Skills: Degree-level education; excellent written and verbal communication skills; strong proficiency with digital productivity and collaboration tools.
 
 
 ● Traits: Highly organised, discreet, confident communicator, proactive, strategic-minded, and comfortable operating at senior and board level.
 
 
 
 Key Metrics
 
 
 
 ● Timely delivery of Co-CEO &amp; Advisory Board Chairman priorities and follow-ups.
 
 
 ● Effectiveness of Advisory Board meeting preparation and follow-through.
 
 
 ● Quality and clarity of materials and communications prepared for board members.
 
 
 ● Timely execution of agreed board actions and strategic priorities.
 
 
 
 
 
 
 Who You'll Be Working with:
 
 
 
 You&rsquo;ll join a collaborative, positive, and inquisitive group that&rsquo;s driven by a shared ambition to transform the mobility sector. We move quickly, work smart, and enjoy tackling challenges together&mdash;be part of our mission to make mobility safer, more efficient, and more accessible for everyone.
 
 
 
 About the team
 
 
 
 Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.
 
 
 Moove is strongly committed to diversity within its community. The Company&rsquo;s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.
 
 
 
 Pre-hiring Notice:
 
 Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.
 
 
 
 EEO Statement:
 
 Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.
 
</div>

Executive Assistant to Chief Executive Officer

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