senior executive assistant

Altos Labs

<div><div><h2 class="jobSectionHeader"><b>Our Mission</b></h2>
<p>
Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life.</p>
<p>
For more information, see our website at altoslabs.com.</p>
<h2 class="jobSectionHeader"><b>
Our Value</b></h2>
<p>
Our Single Altos Value: <b>Everyone Owns Achieving Our Inspiring Mission</b>.</p>
<h2 class="jobSectionHeader"><b>
Diversity at Altos</b></h2>
<p>
Altos Labs has been named one of the Top 3 Biotech Companies and ranked for the second year on the Forbes 2026 Best Startups in America list. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment.</p></div><div><h2 class="jobSectionHeader"><b>
What You Will Contribute To Altos</b></h2>
<p>
Reporting directly to the Chief Financial and Business Officer, this Senior Executive Assistant acts as the strategic administrative partner for a multi-disciplinary team of executives, which includes Finance, Business Development, Product Development, and Drug Discovery &amp; Development Sciences. This person will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to these functions.</p>
<p>
The Senior Executive Assistant has a strong professional presence, is action-oriented and has the ability to interact effectively with all levels of the organization and represent Altos accurately and positively in all settings. We seek a creative, driven and detail-oriented individual who enjoys working within a fast-paced, entrepreneurial environment that is mission-driven and collaboration-oriented. The ideal individual exercises good judgment in a variety of situations, is a clear and effective communicator, demonstrates excellent and adaptable administrative and organizational skills, and maintains a realistic balance among multiple, shifting priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, to work under pressure at times to handle a wide variety of activities, and to handle sensitive and confidential matters with highest level of discretion.</p>
<p><b>
Responsibilities</b></p>
<ul>
<li>Completes a broad variety of administrative tasks for the aligned leaders including managing an active calendar of appointments and complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages internal and external meetings, including meeting logistics, minutes, and compiling related materials and documents.</li>
<li>Provides a bridge for smooth communication between the Chief Financial and Business Officer&rsquo;s office and internal departments and other members of the executive committee; demonstrating leadership to maintain credibility, trust and support with senior management staff.</li>
<li>Initiates project planning and follow-up actions to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues and actions.</li>
<li>Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, business development activities, and other department needs.</li>
<li>Lead for, and manager of, administrative programs and projects across the department.</li>
<li>Organize, plan, and execute team events.</li>
<li>Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned.</li>
<li>Be a highly engaged and collaborative administrative team member to support intermittent executive coverage needs, and site support activities and events.</li>
</ul><h2 class="jobSectionHeader"><b>Who You Are</b></h2>
<p><b>
Minimum Qualifications</b></p>
<ul>
<li>Bachelor's degree desired.</li>
<li>Strong work tenure: 8+ years of experience supporting Senior Executives. Experience in C-suite support, particularly Business or Corporate Development experience, is a plus.</li>
<li>Significant experience interacting with a wide variety of C-level executives, investors and board of director level executives a plus.</li>
<li>Experience and interest in biotechnology and science a plus.</li>
<li>Strong experience developing internal and external communications and cross-functional and global partnerships.</li>
<li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail and thorough follow-through.</li>
<li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.</li>
<li>Expert level written and verbal communication skills.</li>
<li>Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information.</li>
<li>Highly resourceful team player, with the ability to also be extremely effective independently.</li>
<li>Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.</li>
<li>Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively.</li>
<li>Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment.</li>
<li>Experience working with all levels of management, employees, vendors, external business partners, and high-level officials.</li>
<li>Unwavering commitment to integrity.</li>
<li>Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.</li>
<li>Ability to interact with a high degree of executive presence and decorum with external partners and high profile individuals.</li>
</ul>
<p> Preferred Qualifications</p>
<ul>
<li>Utilize &quot;pro-level&quot; Google Slides and Powerpoint skills to design, format, and refine high-impact C-suite / senior officer presentations.</li>
<li>Prepares and manages meeting and follow-up materials to ensure action items are clearly communicated. tracked and completed.</li>
<li>Review and edit Word documents for clarity, consistency and grammar; experience with deal term sheets and contracts a plus.</li>
</ul>
<p>The salary range for <b>Redwood City</b>:</p>
<ul>
<li><b>Senior Executive Assistant</b>: $159,400 - $204,400</li>
</ul>
<p>Exact compensation may vary based on skills, experience, and location.</p>
<p>
#LI-NN1</p>
<p>
For UK applicants, before submitting your application:</p>
<ul><li></li><li>This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment.</li></ul></div><div><h2 class="jobSectionHeader"><b>
Equal Opportunity Employment</b></h2>
<p>
We value collaboration and scientific excellence.</p>
<p>
We believe that a culture of belonging are foundational to scientific innovation and inquiry. At Altos Labs, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining an inclusive environment.</p>
<p>
Altos Labs provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altos prohibits unlawful discrimination and harassment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p>
<p>
Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging.</p>
<p><i>
Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at </i><i>https://www.linkedin.com/pulse/how-spot-avoid-online-job-scams-biron-clark/</i></p></div></div>

Senior Executive Assistant

Gainesville Housing Authority

<p><b>Gainesville Housing Authority is Hiring!</b></p><p><b>Position: Senior Executive Assistant</b></p><p>Gainesville Housing Authority (GHA) is a mission-driven public agency committed to providing quality affordable housing and enhancing the quality of life for residents in our community. We are seeking a highly skilled and professional Senior Executive Assistant to support the CEO in leading the agency&rsquo;s strategic initiatives and daily operations.</p><p>The Senior Executive Assistant serves as a trusted partner and administrative lead, managing a wide range of executive support tasks in a fast-paced, confidential environment. The ideal candidate is proactive, highly organized, and capable of representing the executive office with professionalism and integrity. The Senior Executive Assistant shall work under the direct supervision of the CEO</p><p>Gainesville Housing Authority (GHA) is an innovative, performance-driven, customer focused sustainable business, advocating for and developing quality affordable housing and self- sufficiency opportunities.</p><p>Gainesville Housing Authority (GHA) will be the leader in developing affordable housing while promoting self-sufficiency and improving the quality of life for member of the community.</p><p><b>Integrity</b></p><p>GHA maintains accountability, honesty, and consistency, and operates as if the whole world is watching, even when no one is.</p><p>Customer-Centric</p><p>GHA fosters strong relationships with clients, employees, and stakeholders by showing compassion that earns trust and respect through every interaction.</p><p>Collaborative</p><p>GHA promotes creativity and innovation by focusing on teamwork and stakeholder input to ensure the goals of the agency are successfully met.</p><p><b>Performance</b></p><p>GHA provides professional development, quality products and services and superior customer care to achieve our goals.</p><p>The Senior Executive Assistant serves as a key partner in a high-level, one-on-one working relationship with the CEO, performing complex administrative, operational, and human resource tasks with independent judgment and discretion. This position provides strategic and administrative support while serving as a critical liaison to the Board of Directors, C-Suite, internal and external stakeholders.</p><p>This role demands strong interpersonal skills, excellent time management, sound judgment, and the ability to handle sensitive matters with confidentiality and professionalism. The Executive Assistant plays a vital role in shaping and supporting the organizational culture, communication, and operational efficiency.</p><p>The Senior Executive Assistant office is currently located at the main office location of 1900 SE 4th Street Gainesville, FL 32641. With a general work schedule of Monday-Friday 8:00 am to 5:00 pm. However, the schedule will adjust to the needs of the CEO.</p><p><i>Executive Support</i></p><p>1. Manage a highly active calendar of appointments, meetings, and travel for the CEO.</p><p>2. Compose and prepare confidential correspondence, reports, and presentations.</p><p>3. Coordinate complex travel arrangements, itineraries, and meeting materials.</p><p>4. Serve as a primary point of contact and representative for the CEO, both internally and externally.</p><p>5. Attend staff, board, and stakeholder meetings, transcribe minutes, and ensure appropriate follow-up.</p><p>6. Lead or Co-Lead All Staff Meetings: creation of agenda and provide supporting information/documentation for agenda items</p><p>7. Act as a &ldquo;gatekeeper&rdquo; and &ldquo;gateway&rdquo; to the CEO, facilitating smooth communication across departments.</p><p>8. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the CEO updated.</p><p>9. Track organizational priorities and keep the CEO informed of key activities and responsibilities.</p><p>10. Lead and execute special projects from conception to completion, with the potential for organization-wide impact.</p><p>11. Draft and edit written communications, acknowledgments, and reports on behalf of the CEO.</p><p>12. Maintain records management systems and ensure accuracy in documentation.</p><p>13. Manage the administrative process of supply purchases and the employee incentive program.</p><p><i>Board of Commissioners &amp; Leadership Support</i></p><p>1. Provide administrative support for the Board of Directors, including logistics for meetings, agendas, materials preparation, and compliance with bylaws.</p><p>2. Assist board members and senior staff with travel arrangements and accommodation.</p><p>3. Serve as a liaison to senior leadership, assisting with team coordination, meeting agendas, and off-site retreats.</p><p><i>Human Resources Administration</i></p><p>1. Support the CEO in various HR functions, including recruitment, training coordination, performance documentation, onboarding and HR compliance.</p><p>2. Assist with the preparation of position descriptions, payroll data entry, and benefits administration.</p><p>3. Help foster a safe, inclusive, and equitable workplace by supporting diversity, workplace safety, and employee wellness initiatives. Also, dealing with drug-free workplace, preventing violence in the workplace.</p><p>4. Assist with data entry relating to payroll, benefits, and compensations.</p><p>5. Submit hours for Temp Workers to PeopleReady (temp agency) daily.</p><p>6. Review PeopleReady invoice that is received from Finance Department for accuracy of payment. This task is completed whenever invoices are provided.</p><p><i>Strategic Communications &amp; Outreah</i></p><p>1. Manage the CEO&rsquo;s bio and organization-wide information requests.</p><p>2. Draft and edit external communications and donor acknowledgments.</p><p>3. Work with the Strategic Initiatives team on CEO outreach and relationship cultivation efforts.</p><p>&Oslash; Exceptional verbal, written, and interpersonal communication skills.</p><p>&Oslash; High level of discretion and confidentiality.</p><p>&Oslash; Proven ability to manage multiple priorities and deadlines in a fast-paced environment.</p><p>&Oslash; Competence in problem-solving, decision-making, and initiative.</p><p>&Oslash; Organizational savvy and understanding of governance and culture in a PHA setting.</p><p>&Oslash; Proficiency in Microsoft Office Suite, Adobe Acrobat, and internet research tools.</p><p>&Oslash; Strong understanding of accounting/fiscal management principles is a plus.</p><p>&Oslash; Ability to work independently and as a collaborative team member.</p><p>&Oslash; Ability to work independently and in a collaborative team environment and collaborate with a variety of stakeholders.</p><p>&Oslash; Detail-oriented with strong problem-solving skills and the ability to manage complex tasks.</p><p>&Oslash; Ability to effectively present information, both verbally and in writing, to diverse audiences.</p><p>&Oslash; Interpreting training metrics to evaluate program effectiveness and identify areas for improvement.</p><p>&Oslash; Building positive relationships with trainers, participants, and stakeholders.</p><p>&Oslash; Experience in training coordination, program management, or a related role.</p><p>&Oslash; Ability to research and evaluate training programs.</p><p>&Oslash; Knowledge of operation of office machines &ndash; Microsoft Office Teams, copier and postage meter, Outlook, Zoom, Paychex, Adobe and HR Web.</p><p>&Oslash; Ability to type 55 WPM.</p><p>&Oslash; Ability to demonstrate and maintain harmonious and effective relationships with residents, co- workers and the public.</p><p>&Oslash; Proficiency in the operation of a personal computer, including word processing, spreadsheet, database and presentation applications as well as ability to search the Internet.</p><p>&Oslash; Strong organizational skills and attention to detail.</p><p>&Oslash; Ability to operate media equipment such as projectors and personal computers.</p><p>&Oslash; Bachelor&rsquo;s degree in Urban Planning, Real Estate Development, Business Administration, or related field.</p><p>&Oslash; At least 2+ years of experience in real estate development, project management, or related field. Experience in affordable housing development is preferred.</p><p>&Oslash; Excellent organizational and project management skills.</p><p>&Oslash; Strong interpersonal and communication abilities; comfortable working with diverse populations.</p><p>&Oslash; Proficiency in Microsoft Office, Google Workspace, and social media platforms.</p><p>&Oslash; A valid Florida Driver&rsquo;s license is required and must be maintained throughout the period of employment.</p><p>&Oslash; Ability to travel locally for project site visits and meetings.</p><p>&Oslash; Occasional lifting of materials or equipment up to 20 pounds.</p><p>To perform the job successfully, an individual should demonstrate the following competencies:</p><p>&middot; <b>ETHICS </b>&ndash; Treats people with respect; keeps commitments; inspires the trust of others, works with integrity and ethically; upholds organizational values.</p><p>&middot; <b>PROBLEM SOLVING </b>&ndash; Works well in group problem solving situations; uses reason even when dealing with emotional topics.</p><p>&middot; <b>CUSTOMER SERVICE </b>&ndash; Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to request for service and assistance; meets commitments.</p><p>&middot; <b>INTERPERSONAL SKILLS </b>&ndash; Focuses on solving conflict, not blame; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remain open to others&rsquo; ideas and tries new things.</p><p>&middot; <b>ORAL COMMUNICATION </b>&ndash; Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions, demonstrates group presentation skills; participates in meetings.</p><p>&middot; <b>WRITTEN COMMUNICATION </b>&ndash; Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.</p><p>&middot; <b>TEAMWORK </b>&ndash; Gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interest; supports everyone&rsquo;s efforts to succeed. Encourages collaboration and supports collective success.</p><p>&middot; <b>ORGANIZATIONAL SUPPORT </b>&ndash; Follows policies and procedures; completes administrative tasks correctly and on time; supports organization&rsquo;s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.</p><p>&middot; <b>JUDGEMENT </b>&ndash; Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.</p><p>&middot; <b>PROFESSIONALISM </b>&ndash; Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.</p><p>&middot; <b>ADAPTABILITY </b>&ndash; Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.</p><p>&middot; <b>ATTENDANCE/PUNCTUALITY </b>&ndash; Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.</p><p>&middot; <b>DEPENDABILITY </b>&ndash; Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.</p><p>&middot; <b>INITIATIVE </b>&ndash; Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offer help when needed.</p><p>&middot; <b>CRITICAL THINKING </b>&ndash; Analytical, proactive decision-making rooted in strategic awareness.</p><p>&middot; <b>ORGANIZATIONAL ACUMEN </b>&ndash; Aligns decisions with organizational values, policies, and long-term goals.</p><p>&middot; <b>STAKEHOLDER FOCUS </b>&ndash; Builds and maintains positive relationships with stakeholders and clients.</p><p>&middot; <b>EFFECTIVE COMMUNICATION </b>&ndash; Listens actively, shares information clearly, and maintains professionalism under pressure.</p><p>&middot; <b>ADAPTABILITY/INNOVATION </b>&ndash; Embraces change, generate new ideas, and maintains flexibility.</p><p>&middot; <b>ACCOUNTABILITY </b>&ndash; Takes responsibility for outcomes and professional development.</p><p>This position in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job- related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.</p><p>Job Type: Full-time</p><p>Pay: $57,000.00 - $69,680.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Ability to Commute:</p><ul><li>Gainesville, FL 32641 (Preferred)</li></ul><p>Ability to Relocate:</p><ul><li>Gainesville, FL 32641: Relocate before starting work (Preferred)</li></ul><p>Work Location: In person</p>

AIG Employee Services, Inc.

<div><p>American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks.</p><p>
We&rsquo;re also committed to making a positive difference for our colleagues and in the communities where we work and live. We encourage colleagues to give back to the causes they care most about, supporting these efforts through our Volunteer Time Off and Matching Grants Programs.</p><h1 class="jobSectionHeader"><b><br>
Get to know the business</b></h1><p>
At AIG, technology is at the heart of everything we do, from underwriting risks to processing claims. The Information Technology team equips our colleagues with the latest tools to complete their work efficiently and with the highest standards of excellence. The team is responsible for shielding the company&rsquo;s systems from security risks, while designing technology strategies that enable AIG&rsquo;s businesses to achieve their goals. AIG&rsquo;s Information Technology functions include enterprise architecture, software and systems engineering, cybersecurity, and technology risk and compliance.</p><h1 class="jobSectionHeader"><b><br>
How you will create an impact</b></h1><p>
We are seeking a Senior Executive Assistant who is a polished professional with exceptional interpersonal skills and a proactive approach to managing a diverse range of responsibilities to provide comprehensive support to the Chief Information Security Officer. The ideal candidate will expertly navigate interactions with all levels of internal and external stakeholders, including partners, regulators, and government agencies, maintaining the highest standards of professionalism and confidentiality. Beyond traditional administrative duties, this position entails delivering impactful analysis, reporting, and tracking of critical security events and activities, with the flexibility to adapt to varying time zones as needed.</p><h1 class="jobSectionHeader"><b><br>
What you'll need to succeed</b></h1><ul><li>
Serve as a trusted and highly reliable support to the CISO, managing a full spectrum of administrative responsibilities and providing broader team support as appropriate</li><li>
Collaborate with administrative peers and other colleagues across the firm to ensure seamless executive coverage and follow-through</li><li>
Manage extensive calendar management and meeting coordination using Microsoft Outlook including scheduling appointments, setting reminders, prioritizing engagements, and coordinating logistics for internal and external meetings</li><li>
Handle all meeting logistics and prepare comprehensive meeting and conference materials</li><li>
Coordinate complex travel arrangements, both domestic and international, on a frequent basis</li><li>
Prepare and submit accurate and timely expense requests and reports using SAP and Concur</li><li>
Draft and produce grammatically accurate documents and correspondence, including Word documents, PowerPoint presentations, and Excel spreadsheets for both internal and external use</li><li>
Manage phone lines, transferring, conferencing, and routing all business-related calls in a discreet and professional manner</li><li>
Work closely with and take direction from the CISO's Chief of Staff, assisting as needed in providing operational analysis and reporting</li><li>
Manage the agenda and assist with facilitating weekly leadership meetings; take notes and track action items</li><li>
Manage the CISO's to-do list, including items pending review and approval, and proactively follow up to ensure timely completion</li></ul><h1 class="jobSectionHeader"><b><br>
Requirements</b></h1><ul><li>
7-10+ years direct experience supporting senior executives, preferably in a large, multi-national environment</li><li>
Bachelor&rsquo;s Degree preferred, or equivalent work experience</li><li>
Proven discretion, and demonstrated ability to assume autonomy and use independent judgement</li><li>
Detailed knowledge of MS Office software including Word, Excel, and PowerPoint</li><li>
Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment</li><li>
Dependable, proficient in multitasking and extremely detailed oriented</li><li>
Ability to provide support with a highly specialized knowledge of administration, clerical, and managerial functions while maintaining confidentiality</li><li>
Excellent organizational, time management, written and verbal communication skills</li><li>
Working Knowledge of SAP, Concur, Ariba, SharePoint, Fieldglass, and Confluence</li></ul><p><br>
The position is eligible for a bonus in accordance with the terms of the applicable incentive plan. We&rsquo;re proud to offer a range of competitive benefits, a summary of which can be viewed here: US Benefits Overview<br>
</p><br>
<p>Veterans encouraged to apply</p><p><br>
LI- NK1</p><p></p><p>
At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.</p><p></p><p><b>
Enjoy benefits that take care of what matters</b></p><p>
At AIG, our people are our greatest asset. We know how important it is to protect and invest in what&rsquo;s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security&mdash;as well as your professional development&mdash;to bring peace of mind to you and your family.</p><p></p><p><b>
Reimagining insurance to make a bigger difference to the world</b></p><p>
American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world&rsquo;s most far-reaching property casualty networks. It is an exciting time to join us &mdash; across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.</p><p></p><p><b>
Welcome to a culture of </b><b>inclusion</b></p><p>
We&rsquo;re committed to creating a culture that truly respects and celebrates each other&rsquo;s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG&rsquo;s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.</p><p></p><p><i>
AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.</i></p><p></p><p>
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.
</p><p></p><div><div><div><div><div><div><div><p>Functional Area:</p></div></div></div></div></div></div></div>
AS - Administrative Support<p></p>
AIG Employee Services, Inc.</div><p></p>

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Reporting to the Neurosurgery Program Administrator, the Senior Executive Assistant will primarily be responsible for supporting the Department of Neurosurgery&rsquo;s Chairman to ensure efficient and effective operations within the Chairman&rsquo;s office. Additionally this role will support the Chairman&rsquo;s role in the CTNS within the MGB Cancer Institute, as well as managing Extended Worker onboarding and Visa management for the department. This includes but is not limited to day-to-day calendar management for the chair and other executives as needed, travel, correspondence and support for activities as it relates to the Chairman&rsquo;s office, patient care coordination, etc. This position requires exceptional organizational, interpersonal and computer/data management skills, as well as independent and critical judgment to project and problem solve to ensure MGB compliance. The candidate should possess strong leadership and communication skills, and exercise discretion in managing high-level, confidential matters.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Strong technology and MS Office skills &ndash; Advanced Outlook, Word, Excel, PowerPoint.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions:</b></p><ul><li>
Responsible for managing day to day administrative operations and supporting clinical, academic, research, and administrative priorities across the MGB on behalf of the Chair including but not limited to proactive calendar management, strategic scheduling, prioritization of competing system-wide demands, coordination with faculty and leadership, and presentations.</li><li>
Responsible for managing all necessary Visas for full-time, part-time, research, and/or volunteer staff. He/she will do so in accordance with Global Office for Professionals and Students (GPS), and under the general direction of the Neurosurgery Program Administrator. Handles all badge, security access for respective employees.</li><li>
Coordinates meetings that may include Hospital Executives and stakeholders from other institutions or departments.</li><li>
Assists with ordering office supplies, planning department events, etc.</li><li>
Manages all extended workers - students, volunteers, and observers in accordance with requirements set forth by the institution, including the coordination of all initial and ongoing correspondence, managing the database for all incoming and outgoing EWs, managing all necessary paperwork for registration and on-boarding, as well as ensuring Occupational Health and new staff orientation requirements are met prior to start date.</li><li>
Accountable for managing the resources and deliverables for assignments. Rapidly identifies, problem-solves and communicates to leadership any issues that are jeopardizing deadlines or scope of work.</li><li>
Supports operations for departmental leadership, including coordination of meetings and events within MGB and outside of the hospital, keeps detailed records of meetings and minutes as requested, shares progress and updates with key leaders accordingly. Manages key projects on behalf of the department.</li><li>
Maintain effective and harmonious working relationships with co-workers, faculty, guest speakers, venues and vendors to promote a culture of wellness and a culture of excellence for the department.</li><li>
Other projects assigned by Chair, Executive Director, Manager, etc. (recruitment, promotions, other projects and events as assigned).</li><li>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</li><li>
Draft, edit, and manage confidential correspondence, announcements, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</li><li>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</li><li>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chair and designated leadership activities.</li><li>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</li><li>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant, MGB Neurosurgery

<div>
 The Mission Concepts &amp; Capabilitis (MCC) division of Applied Research Associates, Inc. (ARA) is seeking a responsive, proactive
 <strong>
  Senior Executive Administrative Assistant
 </strong>
 to support the Navy in the development and application of cutting-edge high-performance computing (HPC) software and network architectures. . In this position the employee will assist in compiling and preparing and routing technical documents both inside the organization and to other agencies. The employee will also make all travel arrangements and will assist the company employees with any issues they may have. This contingent position, expected to start late summer or early fall 2024, will support the Office of Naval Research and the Naval Research Laboratory on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 <br/>
 <br/>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree with 8-10 years of relevant experience OR 18+ years of experience in lieu of a degree of relevant experience providing administrative assistance to government agencies
  </li>
  <li>
   DoD TOP SECRET clearance with SCI eligibility
  </li>
  <li>
   Proficiency with Microsoft Office applications
  </li>
  <li>
   Excellent verbal/written communications skills
  </li>
  <li>
   Experience passing clearances within the DoD and IC environments
  </li>
  <li>
   Good time management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desired Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   30+ years of relevant experience providing administrative assistance to government agencies
   <br/>
   <br/>
  </li>
 </ul>
 This position is contingent upon award of a contract (one base year + four option years) expected in late summer or early fall 2024 supporting the Naval Research Laboratory. The work location is on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 <br/>
 <br/>
 <strong>
  Company Information
  <br/>
  <br/>
 </strong>
 Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
 <br/>
 <br/>
 At ARA, employees are our greatest assets. The corporation realizes that employee ownership generates greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company&rsquo;s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, &ldquo;Engineering and Science for Fun and Profit&rdquo; sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.
 <br/>
 <br/>
 Please apply at www.careers.ara.com for the
 <strong>
  Senior Executive
 </strong>
 <strong>
  Administrative Assistant
 </strong>
 position.
</div>


Senior Executive Administrative Assistant

Mind Base Education

<div>
 <strong>
  Role Overview
  <br/>
 </strong>
 <br/>
 The Executive Assistant provides high-level administrative, organizational, and coordination support to the Chairman while also supporting the Senior Leadership Team, Senior Management Office, and Human Resources as required. This role demands a high level of professionalism, discretion, adaptability, and strong organizational capability.
 <br/>
 <br/>
 The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
 </strong>
 <br/>
 <strong>
  Chairman Support
  <br/>
 </strong>
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 <br/>
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 <br/>
 &bull; Organize and prioritize meeting requests to ensure effective time management
 <br/>
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 <br/>
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 <br/>
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 <br/>
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 <br/>
 &bull; Handle sensitive and confidential information with the highest level of discretion
 <br/>
 <br/>
 <strong>
  Senior Leadership &amp; Senior Management Office Support
  <br/>
 </strong>
 &bull; Coordinate meetings, workshops, and leadership sessions
 <br/>
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 <br/>
 &bull; Assist in preparing executive presentations, reports, and summaries
 <br/>
 &bull; Maintain structured digital and physical filing systems
 <br/>
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 <br/>
 &bull; Track commitments, deadlines, and cross-functional initiatives
 <br/>
 <br/>
 <br/>
 <br/>
 Requirements
 <br/>
 <br/>
 <p>
 </p>
 <strong>
  Requirements &amp; Qualifications
  <br/>
 </strong>
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 <br/>
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 <br/>
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 <br/>
 &bull; Strong organizational, time-management, and prioritization skills
 <br/>
 &bull; Excellent written and verbal communication skills
 <br/>
 &bull; High level of discretion and integrity when handling confidential information
 <br/>
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 <br/>
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 <br/>
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 <br/>
 <p>
  <br/>
  <br/>
  <br/>
 </p>
</div>


Executive Assistant

Dream Games

<div>
 <p>
  We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 </p>
 <p>
  <br/>
 </p>
 <p>
  At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
  </li>
  <li>
   Organizing and scheduling appointments, maintaining an events calendar
  </li>
  <li>
   Arranging travel and accommodations
  </li>
  <li>
   Performing additional duties as assigned by the senior executive
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3+ years of work experience, ideally with a technology company
  </li>
  <li>
   Excellent command of English
  </li>
  <li>
   Advanced in Microsoft Office
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
  <li>
   Excellent problem-solving skills
  </li>
  <li>
   Appreciation and understanding of teamwork
  </li>
 </ul>
</div>


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