senior executive assistant

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage both professional and personal matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for both business and personal purposes.
 </li>
 <li>
 Manage home-related administrative duties, including scheduling household staff, overseeing vendors and services, and coordinating family appointments or events.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
 <li>
 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
 <li>
 Support in organizing both corporate and personal events.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 4+ years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to work with senior stakeholders and household staff alike.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive government package and benefits.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a prestigious role.
 </li>
 <li>
 A dynamic and professional working environment in Riyadh.
 </li>
 </ul>
 
 
 
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments and can balance both office and home-related executive support, we invite you to apply.
 
</div>

Senior Executive Assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>The role of the Senior Executive Assistant is to provide professional, high quality executive support and administrative services to the SVP Online Marketing and a team of VPs. This role acts as a liaison between digital marketing and various stakeholders, including team members, internal departments and suppliers.
In this role, you will:
<ul><li>Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
</li><li>Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
</li><li>Oversee diary and logistics management.
</li><li>Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
</li><li>Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
</li><li>Ad hoc or additional administrative tasks as requested by the executive.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>Completed a Bachelors Degree or Diploma
</li><li>5+ Years experience in an Administration, Personal Assistant or Secretarial role, preferably within the marketing/communications industry.
</li><li>Experience in supporting senior management in a medium or large size company
</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
</li><li>Proficiency with IT systems and tools and ongoing learning orientation toward new solutions
</li><li>Strong organisational and time-management skills.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to work independently and as part of a team.
</li><li>Adaptability to changing environments and priorities.
</li><li>Must have a high degree of fluency in spoken and written English
</li></ul>At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. So if you're looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
Responsibilities: 
<ul><li>
Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.</li><li>
Manages day to day calendar(s) of Citi Country Officer and Banking Head.</li><li>
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.</li><li>
May prepare and review materials and correspondence for meetings.</li><li>
Assist with creation/modification of presentations, spreadsheets, and other various documents.</li><li>
Plans and arranges travel schedules, agendas, and visa invitations.</li><li>
Liaises with consulates for visa-related matters.</li><li>
Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.</li><li>
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.</li><li>
Handles regulatory correspondence dissemination and reporting for CCO travel.</li><li>
Manage contract lifecycle for NEMs.</li><li>
Manages billing-related activities for trade associations associated with the franchise.</li><li>
Orders supplies and process invoices through Procure to Pay system.</li><li>
Process and follow-up on Virtual Requests.</li><li>
Assists in ad-hoc reports special projects as needed.</li><li>
Trains, coaches or guides other administrative staff when required.</li><li>
Obtains CGE approvals for the CCO office, particularly for activities related to government officials.</li><li>
Coordinates Power of Attorney (POA) documentation.</li><li>
Provides backup support to EPSA in managing client and employee events.</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
Qualifications:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li></ul>
Education: 
<ul><li>
Bachelor's/University degree or equivalent experience</li></ul>
-
Job Family Group:
Business Strategy, Management &amp; Administration
-
Job Family:
Administrative Support
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

IPEKYOL GROUP

<div>
 
 As I
 
 pekyol Group
 
 , we have played a significant role in the Turkish retail sector with our brands
 
 &Idot;pekyol
 
 ,
 
 Twist
 
 , and
 
 Machka
 
 since 1986. Our mission is to provide women with a fashion experience that makes them feel special, while our vision is to become a global fashion player who creates value for society by understanding the expectations and needs of the modern woman with innovative solutions and a strong belief.
 
 
 
 
 
 We are looking to meet and grow with talented individuals who are passionate about fashion.
 
 
 
 
 
 
 We believe, TOGETHER WE ARE STRONGER!
 
 
 
 
 
 
 We are looking for an
 
 Executive Assistant Associate
 
 with an excellent command of English to support the daily workflow of our General Manager and
 
 Senior Executive Assistant.
 
 This role will
 
 report directly to the Senior Executive Assistant.
 
 
 
 
 
 
 
 
 
 
 GENERAL QUALIFICATIONS
 
 
 
 
 
 <ul>
 <li>
 Strong organizational and follow-up ability,
 </li>
 <li>
 High sense of confidentiality,
 </li>
 <li>
 Team-oriented and responsible,
 </li>
 <li>
 Able to take initiative and solution-oriented,
 </li>
 <li>
 A clear career ambition in executive assistance,
 </li>
 <li>
 Curiosity for digital and AI productivity tools,
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics,
 </li>
 <li>
 University graduate (Preferably from Economics, Business Administration, Sociology etc.),
 </li>
 <li>
 Excellent written and spoken English ,
 </li>
 <li>
 Proficient in MS Office programs (Word, Excel, PowerPoint, etc.),
 </li>
 <li>
 Previous experience in office/assistant roles is an asset.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Supporting the CEO and Senior Executive Assistant in:
 </li>
 <li>
 Managing calendars and meetings,
 </li>
 <li>
 Coordinating travel and organizational processes,
 </li>
 <li>
 Preparing reports and presentations,
 </li>
 <li>
 Handling phone and e-mail communication,
 </li>
 <li>
 Maintaining documents and filing systems,
 </li>
 <li>
 Communicating professionally with internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 &Idot;pekyol Group olarak Aday Ayd&inodot;nlatma Metnimize ve A&ccedil;&inodot;k R&inodot;za Metnimize a&scedil;a&gbreve;&inodot;daki linklerden ula&scedil;abilirsiniz.
 
 
 
 https://kariyerim.ipekyol.com.tr/calisan-adayi-aydinlatma-metni.html
 
 
 
 https://kariyerim.ipekyol.com.tr/calisan-adaylarinin-ozgecmislerinin-saklanmasina-iliskin-acik-riza-beyani.html
 
 
 
</div>

Executive Assistant Associate

Confidential

<div>
 
 
 Overview
 
 
 
 We are looking for a highly organized and tech-savvy Executive Assistant to support a senior executive in a fast-paced environment. The ideal candidate has strong experience working with high-level stakeholders and familiarity with engineering design project management and/or real estate development.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, meetings, travel, and project deadlines.
 </li>
 <li>
 Act as a primary point of contact for senior internal and external stakeholders.
 </li>
 <li>
 Support engineering design or real estate project coordination, including documentation and tracking deliverables.
 </li>
 <li>
 Prepare and format reports, presentations, and professional correspondence.
 </li>
 <li>
 Maintain organized digital filing systems and oversee workflow tools.
 </li>
 <li>
 Handle incoming communications, follow-ups, and confidential information with discretion.
 </li>
 <li>
 Assist with expense reports, procurement, and administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience supporting senior leaders.
 </li>
 <li>
 Strong software skills (Microsoft Office, Google Workspace, project management tools).
 </li>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Experience in engineering design or real estate development is preferred.
 </li>
 <li>
 Highly organized, proactive, and able to work independently.
 </li>
 <li>
 Must be currently based in UAE
 </li>
 </ul>
 
 
</div>

Executive Assistant

Marina's clinic

Executive Assistant &ndash; Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, coordination, and decision-making activities.Key Responsibilities<ul><li>Manage calendars, appointments, schedules, and daily coordination tasks</li><li>Prepare reports, presentations, and documentation as required</li><li>Handle communication, emails, follow-ups, and internal coordination</li><li>Support in meeting preparation, minutes, and task tracking</li><li>Assist with project coordination and cross-department workflow</li><li>Maintain confidentiality and ensure smooth administrative operations</li><li>Coordinate travel, events, and logistical arrangements</li><li>Track deadlines, priorities, and ensure timely completion of tasks</li></ul>Requirements<ul><li>2&ndash;5 years of experience as an Executive Assistant / Administrator</li><li>Strong communication and interpersonal skills</li><li>Excellent reporting, documentation, and organisational abilities</li><li>Proficient in MS Office / Google Workspace</li><li>Ability to multitask, prioritise, and work with senior-level stakeholders</li><li>High professionalism, discretion, and attention to detail</li></ul>Job Types: Full-time, PermanentPay: &#8377;28,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant to Managing Director

Hot n cool

Job SummarySenior Executive Assistant will provide high-level administrative support to the Managing Director, ensuring efficient operation of the executive office. Role requires exceptional organizational, communication, and time-management skills, with the ability to handle confidential information with discretion. Acts as a key liaison between the Managing Director, internal teams, clients, and external stakeholders.Key Responsibilities1. Manage the Managing Director&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements efficiently.2. Screen calls, emails, and correspondence, prioritizing urgent matters and drafting responses when appropriate.3. Prepare and review reports, presentations, and other documents to ensure accuracy and consistency.4. Organize and coordinate meetings, including agendas, minutes, follow-ups, and action items.5. Maintain a filing system and ensure documents, contracts, and confidential information are stored securely.6. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director.7. Draft and edit emails, letters, reports, and presentations with a professional tone.8. Coordinate and communicate effectively with board members, senior management, clients, and partners.9. Represent the Managing Director in meetings and correspondence as required.10. Assist in strategic projects, tracking progress, deadlines, and deliverables.11. Conduct research, compile data, and prepare briefing notes to support decision-making.12. Support HR, operations, and other departments as needed for executive initiatives.13. Facilitate internal communication between the Managing Director and other departments.14. Coordinate team events, executive retreats, and important corporate meetings.15. Ensure smooth office operations, including administrative workflows, travel logistics, and vendor coordination.16. Handle sensitive information with absolute discretion and maintain the highest ethical standards.17. Exercise sound judgment and anticipate the needs of the Managing Director and the organization.18. Performs other duties assigned.Qualification, Experience &amp; Knowledge&middot; Bachelor's degree in business administration, or a related field.&middot; Minimum 5 years proven experience as an Executive Assistant or Senior Executive Assistant supporting senior leadership.&middot; Proven track record of managing complex schedules and high-volume administrative tasks.&middot; Excellent written and verbal communication skills.&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.&middot; Strong interpersonal skills and the ability to manage relationships at all organizational levels.&middot; Exceptional organizational, multitasking, and problem-solving abilities.&middot; Demonstrated ability to maintain confidentiality and handle sensitive information.&middot; Highly proactive, resourceful, and self-motivated.&middot; Strong analytical and strategic thinking skills.&middot; Ability to work under pressure and manage multiple priorities.&middot; Professional, approachable, and adaptable demeanor.&middot; Strong attention to detail and commitment to excellence.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Nationality?</li><li>How much is your Expected Salary?</li><li>You can join Immediately?</li></ul>

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