senior executive assistant

St. John's Senior Servi

<div>Position Summary: The Senior Executive Assistant will provide high-level administrative support to the CEO and the Executive Team. Reporting directly to the CEO, the Senior Executive Assistant provides executive support in a one-on-one working relationship. The Senior Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects the organizations values. 
Start Date for this role would be May 18th, 2026 
Qualifications &amp; Education Required:<ul><li>
Bachelor's degree preferred</li><li>
5+ years of related experience required working in an executive assistant role supporting C-Level executives.</li><li>
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)</li><li>
Ability to communicate effectively and professionally.</li><li>
Flexible hours as dictated by the needs of business for projects and meetings.</li></ul> 
Core Organizational Competencies:<ul><li>
St. John&rsquo;s Brand Characteristics - Embrace living by being Friendly, Respectful, Responsive, Compassionate, Innovative and Fun towards elders, families and colleagues.</li><li>
Teamwork - Actively participates. Assists team members; offers encouragement. Acknowledges/welcomes elders. Keeps team members informed. Recognizes achievements and efforts of others.</li><li>
Job Knowledge - Consistently demonstrates working knowledge of all aspects of job. Remains current on job related changes and trends.</li><li>
Planning/Organization - Demonstrates initiative; plans appropriately. Uses time, materials, resources effectively. Organizes work to ensure commitment and priorities.</li><li>
Productivity - Consistently maintains high activity and efficiently produces acceptable volume of work. Consistently meets deadlines and commitments.</li><li>
Quality - Consistently produces accurate, timely work which meets required quality standards. Pays attention to detail. Sets high standards of performance for self and actively seeks continuous improvement. Provides elder-driven care.</li><li>
Reliability - Consistently delivers on commitments. Can be counted on to accomplish tasks without follow up. Available when required by elder or team and can be counted on to help or assist when needed. Responds in a timely manner.</li><li>
Demeanor (attitude) - Embraces change with optimism. Addresses concerns appropriately. Positively communicates. Good listener. Consistently maintains a positive demeanor.</li></ul> 
Position Competencies:<ul><li>
Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.</li><li>
Commitment to excellence - perform duties at the highest level possible on a consistent basis.</li><li>
Excellent communicator - able to interact with people of all levels in a confident, professional manner.</li><li>
Demonstrate ability and temperament to work with sensitive information.</li><li>
Team player - have team-oriented experience and approach.</li><li>
Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.</li><li>
Ability to think outside of the box with a sense of urgency.</li><li>
The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.</li></ul> 
Position Responsibilities:<ul><li>
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.</li><li>
Sustain a daily calendar of meetings and events.</li><li>
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.</li><li>
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.</li><li>
Excellent communication and time management skills; proven ability to meet deadlines.</li><li>
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.</li><li>
Draft and prepare correspondence for internal announcements, corporate board and Foundation meetings, and organizations that the executive is involved with</li><li>
Assist in preparing and managing presentations and decks.</li><li>
Be responsive to emails/texts/phone calls</li><li>
Welcome the Executive&rsquo;s guests by greeting them, in person or on the phone; answering or directing inquiries.</li><li>
Use discretion, confidentiality, and good judgment to handle C-Level matters.</li><li>
Represent the company and the Executive Team in a positive light through great follow-through skills and sound judgment.</li><li>
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.</li><li>
Complete adhoc projects as assigned &ndash; such as personal events and/or family needs.</li><li>
Organize complex calendars and schedules; resolving any scheduling issues</li></ul> 
Physical Requirements:<ul><li>
Light to moderate lifting, pushing or pulling of up to 25 lbs.</li><li>
Sitting, standing, bending, twisting and walking.</li></ul></div>

Senior Executive Assistant

L3Harris

<div>L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers&rsquo; mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris is the Trusted Disruptor in defense tech. With customers&rsquo; mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Senior Executive Assistant
Job Code: 35115
Job Location: Melbourne, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days &ndash; totaling 80 hours worked &ndash; and have every other Friday off 
Job Description: 
The Missile Solutions Segment of L3Harris Technologies is seeking a Senior Executive Assistant to support our functional segment exective leadership team at our Headquarters in Melbourne, FL. The Senior Executive Assistant is a key member of the team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously. 
Essential Functions: 
Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.<ul><li>
Provide administrative support to the leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.</li><li>
Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up to date.</li><li>
Support the implementation of office policies and procedures and assist in monitoring compliance.</li><li>
Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.</li><li>
Process expense reports and invoices and assist with budget tracking and financial record-keeping.</li><li>
Serve as a liaison between the leadership team and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.</li><li>
Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.</li><li>
Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.</li><li>
Assist with special projects and perform additional duties assigned by leaders.</li><li>
Up to 15% business travel to support L3Harris events and VIP visits as needed.</li><li>
Weekly compensated overtime may be required as this is a non-exempt position.</li><li>
Ability to obtain U.S. Security Clearance.</li></ul> 
Qualifications:<ul><li> 
High School Diploma or equivalent and a minimum of 10 years of prior relevant administrative experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related administrative experience.</li><li>
4+ years&rsquo; experience with Microsoft Office tools, (Microsoft Word, Excel, PowerPoint, Outlook, Teams and Zoom.)</li><li>
2+ years experience as Senior Executive Assistant required.</li></ul> 
Preferred Additional Skills:<ul><li> 
Excellent verbal, written and interpersonal communication skills, with ability to effectively communicate with all levels of management and individual contributors.</li><li>
Ability to manage multiple tasks and prioritize effectively through frequent interruptions and critical time constraints.</li><li>
Proactive problem-solving skills and a strategic mindset.</li><li>
Experience with SharePoint administration, Concur/SAP, ARIBA and Envoy preferred.</li><li>
Prior Aerospace &amp; Defense Industry experience.</li><li>
Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents/files for leaders.</li><li>
Effectively work as a team member; successfully establishing and maintaining cooperative working relationships.</li><li>
Provide guidance and mentoring to other assistants.</li><li>
Strong organizational skills, attention to detail, and ability to manage multiple tasks under critical time constraints.</li><li>
Experience in project management, including planning, monitoring, and resolving issues.</li></ul> 
#LI-MRW
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.</div>

Fidelity Investments

<div><h3 class="jobSectionHeader">Job Description:</h3><h3 class="jobSectionHeader">
Senior Executive Assistant</h3>
The Asset Management (AM) Senior Executive Assistant position in Fidelity&rsquo;s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
<h3 class="jobSectionHeader">The Role
</h3>Provide advanced and diverse administrative support within Asset Management. This support will include:
<ul><li>Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals.
</li><li>Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness.
</li><li>Communicate on behalf of at all levels both internally and externally.
</li><li>Develop and maintain working relationships across business units to facilitate efficiency and problem solving.
</li><li>Engage with team members to advance best practices and cross-train on new and existing tools.
</li></ul><h3 class="jobSectionHeader">The Expertise and Skills You Bring
</h3><ul><li>This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3+ years of executive administrative experience preferred.
</li><li>Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail.
</li><li>Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
</li><li>Experience in managing sensitive and confidential information.
</li><li>Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives.
</li><li>Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills.
</li><li>A bachelor&rsquo;s degree strongly preferred or related work experience.
</li></ul>Note: Fidelity is not providing immigration sponsorship for this position
The base salary range for this position is $60,000 - $92,000 per year.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation. 
 
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.<h3 class="jobSectionHeader">
Certifications:</h3><h3 class="jobSectionHeader">
Category:</h3>
Administration</div>

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 :brain: You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 :check: You have...
 
 
 <ul>
 <li>
 10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 :star: Exceptional candidates will have...
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Sign up for job alerts here.
</div>

Patreon

<div>
 Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build a lasting business including: paid memberships, free memberships, community chats, live video, and selling to fans directly with one-time purchases.
 
 
 Ultimately our goal is simple: fund the creative class. And we're leaders in that space, with:
 
 
 
 <ul>
 <li>
 $10 billion+ generated by creators since Patreon's inception
 </li>
 <li>
 100 million+ free memberships for fans who may not be ready to pay just yet, and
 </li>
 <li>
 25 million+ paid memberships on Patreon today.
 
 
 
 </li>
 </ul>
 We're continuing to invest heavily in building the best creator platform with the best team in the creator economy and are looking for a
 
 Senior Executive Assistant to Engineering &amp; Design
 
 to support our mission.
 
 
 
 This role is based in
 
 San Francisco
 
 and open to those who are able to be in-office 2 days per week on a hybrid work model.
 
 
 
 
 About The Team
 
 
 
 Engineering and Design work hand-in-hand to build products that empower creators to earn a sustainable living doing what they love. Engineers partner closely with designers, product managers, and other cross-functional teammates to turn thoughtful ideas into reliable, scalable experiences used by millions of creators and fans.
 
 
 Our Engineering team tackles meaningful technical challenges across the stack, from payments and platform infrastructure to creator-facing tools and fan experiences. We value strong fundamentals, pragmatic decision-making, and writing code that&rsquo;s maintainable, scalable, and built with care.
 
 
 Design at Patreon is deeply collaborative and grounded in empathy for creators and their audiences. Designers are involved early in the problem-solving process, helping define what we build&mdash;not just how it looks. They balance craft with clarity, using research, iteration, and close partnership with Engineering to create intuitive, accessible experiences.
 
 
 
 About The Role
 
 
 
 In this role, you will provide high-impact support to Engineering and Design leaders, helping them stay focused, organized, and operating at their best. You&rsquo;ll act as a trusted partner, managing day-to-day logistics while also supporting broader team initiatives as needed.
 
 
 Key responsibilities include:
 
 
 
 <ul>
 <li>
 Own and expertly manage complex executive calendars using Google Calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
 </li>
 <li>
 Proactively keep executives on track throughout the day by flagging upcoming meetings, deadlines, and changes in priorities
 </li>
 <li>
 Coordinate and execute team offsites, onsite events, and other team-building or planning sessions
 </li>
 <li>
 Curate and/or source meeting agendas, prep materials, and presentations to ensure meetings are productive and well-run
 </li>
 <li>
 Attend meetings as needed to take notes, track action items, and follow up to ensure timely completion
 </li>
 <li>
 Collaborate closely with cross-functional stakeholders to support deliverables and shared initiatives
 </li>
 <li>
 Manage all aspects of executive travel, and help prioritize interviews, speaking engagements, and external event requests
 </li>
 <li>
 Maintain, organize, and code receipts, expenses, and reimbursements with accuracy and attention to detail
 </li>
 <li>
 Provide additional operational and administrative support to the broader Engineering and Design organization as bandwidth allows
 
 
 
 </li>
 </ul>
 
 About You
 
 
 
 You are a highly experienced Executive Assistant who brings rigor, discretion, and forward-thinking partnership to everything you do. You thrive in fast-paced environments and take pride in enabling leaders and teams to operate at their best.
 
 
 You bring:
 
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience, ideally supporting senior leaders in growth-stage or high-growth tech companies
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and follow-through
 </li>
 <li>
 Sound judgment, professionalism, and a high degree of discretion when handling sensitive information
 </li>
 <li>
 The ability to move quickly without sacrificing accuracy, efficiency, or quality
 </li>
 <li>
 Proven ability to prioritize competing and shifting demands while maintaining consistency and reliability
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to support clear and effective internal communications
 </li>
 <li>
 A high degree of autonomy, with confidence in problem-solving and decision-making
 </li>
 <li>
 A proactive mindset &mdash; you naturally think several steps ahead and anticipate needs before they arise
 </li>
 <li>
 Experience creating structure, processes, and systems in dynamic environments
 </li>
 <li>
 Advanced proficiency with business productivity tools, including Google Workspace, Slack, Notion, and similar platforms
 </li>
 <li>
 Experience working closely with Engineering, Product, and/or Design teams (strong plus)
 
 
 
 </li>
 </ul>
 
 About Patreon
 
 
 
 Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our Patronauts:
 
 
 
 <ul>
 <li>
 Put Creators First | They&rsquo;re the reason we&rsquo;re here. When creators win, we win.
 </li>
 <li>
 Build with Craft | We sign our name to every deliverable, just like the creators we serve.
 </li>
 <li>
 Make it Happen | We don&rsquo;t quit. We learn and deliver.
 </li>
 <li>
 Win Together | We grow as individuals. We win as a team.
 
 
 
 </li>
 </ul>
 We hire talented and passionate people from different backgrounds because workplace diversity and inclusion is critical to our ability to serve creators worldwide. If you&rsquo;re excited about a role but your past experience doesn&rsquo;t match with every bullet point outlined above, we strongly encourage you to apply anyway. If you&rsquo;re a creator at heart, are energized by our mission, and share our company values, we&rsquo;d love to hear from you.
 
 
 
 Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please let us know via email at accommodations@patreon.
 
 
 
 
 Patreon offers a competitive benefits package including and not limited to salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and 401k plan with matching.
 
 
 
 
 Patreon operates under a hybrid work model, where employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal of this policy is to be intentional about the in-person time we spend together to strengthen the feeling of community at Patreon. Candidates hired into remote-eligible roles are not expected to meet the same requirements.
 
 
 
 
 At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we are sharing the expected salary range for this role.
 
 
 
 
 The posted salary range is dependent on the location and the level. This range may encompass multiple levels within the role&rsquo;s job family. The final offer will be based on candidate&rsquo;s experience, skills, competencies, and geographic location, aligning with the appropriate job level within Patreon&rsquo;s leveling framework. For remote employees located outside CA and NY, salary may vary based on location and local market conditions.
 
 
 
 
 Patreon reserves the right to modify or update compensation and benefits at any time.
 
</div>

MultiCare Health System

<div>You Belong Here.
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.<h2 class="jobSectionHeader">
What WE are seeking:</h2><ul><li><h2 class="jobSectionHeader">
Prior experience as an Executive Assistant specifically supporting CEOs of a large healthcare system or large organizations.</h2></li><li><h2 class="jobSectionHeader">
Strong background in healthcare environments</h2></li><li><h2 class="jobSectionHeader">
Ability to navigate the unique demands of CEO‑level support (distinct from general C‑suite roles)</h2></li><li><h2 class="jobSectionHeader">
Professional presence and excellent representation skills</h2></li><li><h2 class="jobSectionHeader">
Consistent in‑office presence every day &mdash; this is a non‑remote role</h2></li><li><h2 class="jobSectionHeader">
A seasoned, energetic professional who brings long‑term experience and enthusiasm to daily work</h2></li><li><h2 class="jobSectionHeader">
Demonstrated strong work ethic, reliability, and commitment</h2></li><li><h2 class="jobSectionHeader">
Ability to support senior executives/presidents simultaneously</h2></li></ul>
FTE: 1.0
Business Hours supporting the President
The pay scale is $120,000 - $160,000
Position Summary
The Executive Assistant to the President proactively takes charge of the President&rsquo;s day-to-day schedule and activities while anticipating needs, making well-informed decisions and meeting deliverables. The Executive Assistant assists the President to manage special projects of a breadth and complexity requiring analytic expertise and work across organizational boundaries and awareness of external dynamics. The incumbent assists the President to meet critical deadlines and shifting priorities by providing high-level administrative and time management support activities to include: scheduling/calendaring, making travel arrangements, screening and prioritizing calls, keeping all aspects of communication flow accurate, organized and efficient. This position also support president&rsquo;s office annual business cycle of activities and performance review cycles. This position requires must understand business priorities and identify process improvements to create efficiency and scale. It requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information
Responsibilities:<ul><li>
Provides high level administrative support to include; creating agendas; taking and preparing meeting minutes; processing incoming and outgoing communications; completing weekly and monthly reports on a variety of projects.
</li><li>Performs complex calendar management/scheduling activities; makes/coordinates travel arrangements for business needs.</li><li>
Coordinates executive committee meeting logistics including: collection, preparation, and dissemination of briefing materials. Compiles data, and prepares papers for consideration at meetings and for the board of directors.</li><li>
Attends and records minutes of committee and management meetings, as required. Writes, edits, formats, prints and distributes minutes in a timely fashion. Coordinates the finalization of minutes with relevant managers.</li><li>
Completes special project responsibilities as defined by the President.
</li><li>Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
</li><li>Represents the President and/or meets with individuals, special interest groups and others on behalf of the President using discretion, judgment and confidentiality in all matters; Assesses needs based on competing demands; prioritizes access to the Executive&rsquo;s schedule.
</li><li>Tracking president&rsquo;s direct reports progress against various initiatives and targets</li><li>
Supporting the president&rsquo;s office by owning coffee chat tracking and KPIs; End of year accomplishments from my direct reports; ALL IN feedback gathering and other activities as needed.</li></ul>
Requirements:<ul><li>
Associates degree; equivalent years of experience or combination of experience and vocational secretarial coursework completion will be considered in lieu of degree
</li><li>BA degree preferred</li><li>
Five years high level administrative assistant or secretarial experience, in a health care setting preferred
</li></ul>Why MultiCare?
<ul><li>Rooted in the local community &ndash; Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years
</li><li>Growth and education &ndash; Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future
</li><li>Well-being and support &ndash; Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life
</li><li>Living our values &ndash; Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other
</li><li>Belonging for all &ndash; Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued
</li><li>Pacific Northwest lifestyle &ndash; Work and live where natural beauty, adventure and strong community connections are part of everyday life</li></ul>
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $93,954.00 - $135,221.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant&rsquo;s years of experience align.
Associated benefit information can be viewed here.</div>

Lensa

<div>
 Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Palo Alto Networks. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.
 
 
 
 Our Mission
 
 
 
 At Palo Alto Networks&reg;, we're united by a shared mission-to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you're ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you're in the right place.
 
 
 
 Who We Are
 
 
 
 In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us!
 
 
 We believe collaboration thrives in person. That's why most of our teams work from the office full time, with flexibility when it's needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes.
 
 
 
 Job Summary
 
 
 
 We are seeking an exceptional Executive Assistant for a senior leader in our Sales Organization. This is an office-based position at our headquarters in Santa Clara, CA. On-site presence is essential to support our team effectively.
 
 
 This is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The ideal candidate will be highly collaborative, detail-oriented, and experienced in supporting executive-level leaders across global teams. You'll be a critical force in ensuring the day-to-day success of our leadership team.
 
 
 
 Your Impact
 
 
 
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 Assisting with presentations, report data, complex meeting coordination and travel logistics
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 Calendar management and assistance to the leadership team
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 Working closely with multiple stakeholders from various functions- group admins, team members and managers to assist with special projects, and annual planning
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 Planning and executing group events and social activities, such as happy hours, release events, meet-ups and more
 
 
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 Qualifications
 
 
 
 
 Your Experience
 
 
 
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 Minimum of 5+ years as an Executive Assistant supporting SVP level leaders, ideally in a high-growth sales environment.
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 Excellent organizational, written, and verbal communication skills. Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.
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 Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting.
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 Comfortable handling sensitive information with the utmost discretion.
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 Resourceful and adaptable, with a solutions-oriented mindset.
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 Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools.
 
 
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 Compensation Disclosure
 
 
 
 The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/com-missioned roles) is expected to be the annual range listed below. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here (https://benefits.paloaltonetworks.com/) .
 
 
 $101,000.00 - $163,000.00/yr
 
 
 
 Our Commitment
 
 
 
 We're trailblazers that dream big, take risks, and challenge cybersecurity's status quo. It's simple: we can't accomplish our mission without diverse teams innovating, together.
 
 
 We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com .
 
 
 Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.
 
 
 All your information will be kept confidential according to EEO guidelines.
 
 
 Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position.
 
 
 If you have questions about this posting, please contact support@lensa.com
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