senior executive assistant

Siemens

<div><p><b>Senior Executive Assistant</b></p><p>
Siemens / Asset Management Software | Raleigh, NC</p><p></p><p>
At Siemens, we help organizations transform maintenance and operations through connected insights, AI-powered technology, and intelligent asset management solutions. Our software enables customers to manage the full lifecycle of assets, facilities, and infrastructure while improving efficiency, reducing risk, and optimizing long-term investments. By connecting data, people, and processes, we empower organizations to make smarter decisions, maximize asset performance, and achieve more resilient operations.</p><p></p><p><b><br>
Description:</b></p><p>
We are seeking a highly experienced <b>Senior Executive Assistant</b> to serve as a strategic partner to members of the Executive Leadership Team.</p><p>
This role extends far beyond traditional administrative support. The Senior Executive Assistant acts as an Executive Business Partner who enables organizational effectiveness, strengthens executive operating rhythms, drives accountability for key initiatives, and ensures leaders are focused on the highest-value business priorities.</p><p>
Operating within a centralized Executive Support organization, this individual serves as a trusted advisor and operational partner to senior executives across Product, Technology, Strategy, and Operations Support Services.</p><p>
The successful candidate possesses exceptional business acumen, executive presence, organizational intelligence, sound judgment, and the ability to manage ambiguity while operating at the highest levels of the organization.</p><p><b>
Work Location &amp; Schedule</b></p><ul>
<li>This position is based on site at our Siemens Asset Management Software USA office in Raleigh, North Carolina and requires in-office attendance Monday through Friday during standard business hours. Relocation assistance will not be provided.</li>
<li>Due to the highly collaborative nature of supporting executive leadership, regular in-person partnership is essential to success in this role.</li>
<li>Additional flexibility may be required to support executive schedules, leadership meetings, and key business priorities.</li></ul><p><b>
You&rsquo;ll make an impact by:</b></p><p><b>
Executive Partnership &amp; Strategic Support</b></p><ul>
<li>Serve as a trusted business partner and representative for executive leaders.</li>
<li>Understand organizational priorities, strategic objectives, and business outcomes to proactively align executive time and attention.</li>
<li>Anticipate emerging priorities, risks, conflicts, and opportunities before they require executive intervention.</li>
<li>Act as a force multiplier by improving executive effectiveness, focus, and organizational impact.</li>
<li>Prepare executives with comprehensive briefing materials, context, stakeholder insights, and decision-support information.</li>
<li>Support executive decision-making through data gathering, issue tracking, and preparation of recommendations.</li>
<li>Ensure executive actions and commitments are translated into clear ownership, accountability, and follow-through.</li></ul><p><b>
Executive Operations &amp; Business Rhythm Management</b></p><ul>
<li>Manage executive operating cadences, including leadership team meetings, quarterly business reviews, annual planning cycles, strategic off-sites, board interactions, and company-wide communications.</li>
<li>Design and maintain systems that track priorities, commitments, milestones, and organizational dependencies.</li>
<li>Drive execution of leadership action items and strategic deliverables.</li>
<li>Monitor progress against executive priorities and proactively escalate risks, bottlenecks, or missed commitments.</li>
<li>Coordinate cross-functional initiatives involving multiple executive leaders and stakeholder groups.</li>
<li>Improve organizational efficiency through process optimization and operational discipline.</li>
</ul><p><b>
Executive Calendar &amp; Priority Management</b></p><ul>
<li>Own executive calendar strategy to optimize time, focus, and business impact.</li>
<li>Apply business judgment to prioritize meetings, requests, and competing demands.</li>
<li>Ensure executive time allocation reflects organizational priorities.</li>
<li>Balance internal leadership needs with customer, partner, investor, and employee engagements.</li>
<li>Exercise independent decision-making regarding scheduling priorities and executive access.</li>
</ul><p><b>
Executive Communications &amp; Stakeholder Management</b></p><ul>
<li>Facilitate communication between executive leaders and internal and external stakeholders.</li>
<li>Draft, review, and coordinate executive communications, presentations, town halls, talking points, and briefing materials.</li>
<li>Build trusted relationships with leaders across the organization.</li>
<li>Partner effectively with executive leadership, customers, board members, external advisors, and business partners.</li>
<li>Serve as an ambassador for executive leaders, demonstrating professionalism, credibility, and sound judgment.</li>
</ul><p><b>
Leadership Team Facilitation</b></p><ul>
<li>Drive planning and execution of Executive Leadership Team meetings.</li>
<li>Support agenda development, decision tracking, and leadership team effectiveness.</li>
<li>Facilitate preparation for strategic planning sessions, business reviews, and executive off-sites.</li>
<li>Capture key outcomes, decisions, risks, and follow-up actions.</li>
<li>Establish disciplined governance around executive commitments and leadership priorities.</li>
</ul><p><b>
Executive Project &amp; Program Leadership</b></p><ul>
<li>Independently lead projects that improve executive effectiveness and organizational performance.</li>
<li>Coordinate cross-functional initiatives on behalf of executive leaders.</li>
<li>Develop project plans, stakeholder engagement strategies, communication plans, and progress reporting mechanisms.</li>
<li>Partner with senior leaders to remove obstacles and accelerate execution.</li>
<li>Identify opportunities to simplify processes and improve organizational agility.</li>
</ul><p><b>
Board &amp; Corporate Governance Support</b></p><ul>
<li>Support board meeting preparation and governance activities.</li>
<li>Coordinate executive reviews, presentation materials, supporting documentation, and decision packages.</li>
<li>Ensure alignment across executive stakeholders regarding board deliverables and timelines.</li>
<li>Maintain strict confidentiality of highly sensitive corporate information.</li>
</ul><p><b>
AI, Productivity &amp; Continuous Improvement</b></p><ul>
<li>Leverage AI-enabled workplace technologies, workflow automation, and digital productivity tools to improve executive support effectiveness.</li>
<li>Identify opportunities to automate recurring administrative processes.</li>
<li>Use data and analytics to improve executive productivity, meeting effectiveness, and operational efficiency.</li>
<li>Champion continuous improvement initiatives across the Executive Support function.</li>
<li>Contribute to development of best practices, standards, playbooks, and capability-building programs for Executive Assistants.</li>
</ul><p><b>
Leadership Across the Executive Support Function</b></p><ul>
<li>Share best practices, tools, and operating models that elevate executive support capabilities.</li>
<li>Provide coverage and support for Executive Leadership Team members as needed.</li>
<li>Contribute to a culture of excellence, accountability, inclusion, innovation, and continuous learning.</li></ul><p></p><p><b><br>
You&rsquo;ll win us over by:</b></p><p><b>
Experience &amp; Expertise</b></p><ul>
<li>10+ years supporting senior executives in complex, fast-paced organizations.</li>
<li>Experience supporting C-suite executives, Executive Leadership Teams, or Board-level interactions.</li>
<li>Demonstrated success serving as a strategic business partner to executive leaders.</li>
<li>Experience managing highly complex calendars, priorities, stakeholder relationships, and cross-functional initiatives.</li>
<li>Proven ability to influence outcomes across organizations without direct authority.</li>
<li>Experience coordinating global stakeholders across multiple regions and time zones.</li>
</ul><p><b>
Skills &amp; Attributes</b></p><ul>
<li>Exceptional organizational, project management, and communication skills.</li>
<li>Strong business acumen and ability to exercise independent judgment.</li>
<li>Ability to manage confidential and highly sensitive information with discretion.</li>
<li>Advanced proficiency with Microsoft Office 365, including Outlook, Teams, PowerPoint, Excel, and Word.</li>
<li>Strong stakeholder management and relationship-building skills.</li>
<li>Ability to work effectively in a fast-paced, ambiguous, and highly visible environment.</li></ul><p></p><p><b><br>
You'll Thrive Even More If You Also Bring</b></p><ul>
<li>Experience supporting multiple C-suite executives within a complex, global organization.</li>
<li>Experience managing Executive Leadership Team operating rhythms, strategic planning cycles, and board-related activities.</li>
<li>Advanced skills in executive communications, including presentations, briefing materials, talking points, and stakeholder correspondence.</li>
<li>Formal project or program management experience leading cross-functional initiatives from planning through execution.</li>
<li>Experience establishing governance processes, driving accountability, and tracking strategic priorities.</li>
<li>Knowledge of board governance, corporate reporting, and executive-level decision-making processes.</li>
<li>Experience leveraging AI-enabled tools, workflow automation, and productivity technologies to improve efficiency.</li>
<li>A continuous improvement mindset with a track record of simplifying processes and enhancing organizational effectiveness.</li>
<li>Experience mentoring or partnering with other Executive Assistants within a centralized support organization.</li>
<li>Exposure to Product, Technology, SaaS, Strategy, or Operations organizations.</li></ul><p><b><br>
You&rsquo;ll benefit from:</b></p><ul>
<li>Competitive compensation and comprehensive benefits package.</li>
<li>Flexible and hybrid work opportunities where available.</li>
<li>Professional development and continuous learning opportunities.</li>
<li>Exposure to senior leadership and strategic business initiatives.</li>
<li>A collaborative, innovative, and inclusive culture.</li>
<li>The opportunity to make a meaningful impact across the organization.</li>
</ul><p>
Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.</p><p>
At Siemens, you'll have the opportunity to grow your career while helping organizations operate smarter, safer, and more sustainably. We foster a culture of innovation, collaboration, and continuous learning, where employees are empowered to make a difference every day. If you're excited about solving real-world challenges and shaping the future of asset management, we encourage you to apply.</p><p></p><p><b><br>
Our Commitment to Equity and Inclusion in our Diverse Global Workforce:
</b></p><p>We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the every day with us.
</p>Siemens maintains a Drug Free workplace in accordance with applicable law.<br>
<div></div>
$81,753 $140,148</div>

Senior Executive Assistant

San Francisco Campus for Jewish Living

<p></p><div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Senior Executive Assistant (SEA) reports to the Chief Executive Officer (CEO) and plays a crucial role in supporting the executive team, contributing to the overall success and effectiveness of the San Francisco Campus for Jewish Living (SFCJL). Exceptional organizational skills, discretion, and the ability to handle sensitive information are required. The SEA serves as the primary point of contact for internal and external stakeholders, ensuring the smooth functioning of the executives' office with a proactive and resourceful approach. The SEA can anticipate needs, problem-solve, and execute tasks with efficiency and professionalism.</p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p><b>
 Board Liaison:</b></p>
<ul>
<li>Serves as the primary point of contact between the Board of Trustees and executive leadership, ensuring clear and timely communication.</li>
</ul><ul><li>Coordinates Board and committee meetings, including scheduling, agenda development, materials, and follow-up documentation.</li>
</ul><ul><li>Maintains accurate, organized, and confidential records of Board actions, resolutions, and compliance requirements.</li>
</ul><ul><li>Supports onboarding and engagement of new Board members, fostering strong and professional relationships.</li>
</ul><ul><li>Assists with Board retreats, strategic initiatives, and executive-level projects to advance organizational priorities.</li>
</ul><ul><li>Monitors governance compliance, including Board terms, roles, and adherence to bylaws and policies.</li>
</ul>
<p><b> Administrative Support:</b></p>
<ul>
<li>Manages complex executive calendars, schedules appointments, and coordinates meetings for the CEO and CFO.
</li></ul><ul><li>Schedules, coordinates, and supports meetings. Documents meeting minutes.</li>
</ul><ul><li>Troubleshoots minor technical issues for executives as needed.</li>
</ul><ul><li>Professionally manages phone calls, emails, and written correspondence.</li>
</ul><ul><li>Prepares documents, reports, and presentations. Has excellent written skills and is familiar with software to support executives' needs.</li>
</ul><ul><li>Arranges travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<p><b> Communication Liaison:</b></p>
<ul>
<li>Acts as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, board members, and donors. Relays messages and facilitates communication with strong customer service skills.</li>
</ul><ul><li>Drafts, proofreads, and edits correspondence and other written materials on behalf of the executive team.</li>
</ul><ul><li>Maintains the highest professional and positive relationships with all contacts, representing the organization in a courteous and professional manner.</li>
</ul>
<p><b> Information Management:</b></p>
<ul>
<li>Manages confidential information with discretion and integrity, maintains electronic databases (e.g., PolicyStat) and physical filing systems to ensure organization and accessibility.</li>
</ul><ul><li>Conducts research, gathers data, and compiles reports as assigned by the executive team</li>
</ul>
<p><b> Financial Oversight and Policy Compliance:</b></p>
<ul>
<li>Tracks and ensures the accuracy of financial documentation, billing submissions, and expense-related processes in alignment with organizational policies.</li>
</ul><ul><li>Oversees the processing of invoices and expense reports, verifying compliance with organizational policies and signature authority guidelines.</li>
</ul><ul><li>Acts as a liaison between executives and team members to enforce financial procedures and resolve discrepancies.</li>
</ul>
<p><b>Administrative Leadership:</b></p>
<ul>
<li>Directly supervises one SFCJL Executive Assistant and is responsible for overseeing their performance.
</li></ul><ul><li>Provides guidance and oversight to administrative staff, establishing a dotted-line reporting relationship to campuswide Executive Assistants to ensure consistency in administrative practices.</li>
</ul><ul><li>Develops and implements standard operating procedures for administrative tasks across departments.</li>
</ul><ul><li>Mentors administrative personnel, offering training and support to enhance efficiency and professional development.</li>
</ul><ul><li>Coordinates and project manages compliance, licensing, and regulatory renewal activities by tracking key deadlines and deliverables, partnering with cross-functional teams to ensure timely completion and submission of required documentation.</li>
</ul><ul><li>Serves as a central point of contact for administrative coordination, promoting effective communication and collaboration among staff.</li>
</ul>
<p><b>JOB DETAILS</b></p><br>
<ul>
<li><b>Pay Rate: </b>$130,000 - $160,000</li>
<li><b>Hours:</b> Full-Time</li>
<li><b>Reports To:</b> Chief Executive Officer (CEO)</li>
<li><b>Provides Direct Supervision To:</b> Executive Assistant</li>
<li><b>Provides Dotted-Line Leadership To:</b> Campus Executive Assistants</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p><br>
<ul>
<li>Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred; or an equivalent combination of education and experience totaling at least eight (8) years.<br>
</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and other relevant software applications (e.g., Zoom, DocuSign) with experience maintaining executives' phone, calendar, and travel schedules using Microsoft Office. Ability to learn and troubleshoot new software applications as needs arise.</li>
</ul><ul><li>Strong communication skills, both written and oral, with the ability to interact effectively with individuals at all levels of the organization.</li>
</ul><ul><li>Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.</li>
</ul><ul><li>Discretion and professionalism in handling sensitive information and confidential matters.</li>
</ul><ul><li>Attention to detail and accuracy in all work activities, ensuring high-quality deliverables and outcomes.</li>
</ul><ul><li>Ability to work independently with minimal supervision, while also functioning effectively as part of a collaborative team.</li>
</ul><ul><li>Flexibility and adaptability to accommodate the evolving needs and priorities of the organization.</li>
</ul><ul><li>Commitment to upholding ethical standards and promoting a positive organizational culture.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p><br>
<ul>
<li>Must be able to sit for up to 75% of the workday.</li>
</ul><ul><li>Must be able to stand and walk throughout the workday.</li>
</ul><ul><li>Must be able to push and pull up to 20 lbs. unassisted.</li>
</ul><ul><li>Must be able to lift up to 20 lbs.</li>
</ul><ul><li>Must be able to bend and reach.</li>
</ul><ul><li>Must have good manual dexterity for typing and operation of office machinery, including computers.</li>
</ul><div><h1 class="jobSectionHeader"><b>OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits (Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<h1 class="jobSectionHeader"><b><i>
San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

State of Florida

<b>Requisition No:</b> 880837
<br><br>
<b>Agency:</b> Department of Education
<br><br>
<b>Working Title:</b> SENIOR EXECUTIVE ASSISTANT - SES
<br><br>
<b>Pay Plan:</b> SES
<br><br>
<b>Position Number:</b> 48001133
<br><br>
<b>Salary:</b> $60,000 - $68,000
<br><br>
<b>Posting Closing Date:</b> 08/13/2026
<br><br>
Total Compensation Estimator Tool
<br><br>
Florida Department of Education
<br><br>
Office of the Commissioner
<br><br>
<b>Location:</b> Tallahassee, Florida
<br><br>
<b>Position Title:</b> Senior Executive Assistant (SES)
<br><br>
<b>Salary Range:</b> $60,000 - $68,000
<br><br>
<b>JOB DESCRIPTION:</b><br>
This position serves as the Senior Executive Assistant to the Commissioner of Education, providing comprehensive executive-level administrative, operational, and strategic support to ensure the efficient and effective operation of the Commissioner’s Office. This incumbent exercises sound judgement, maintains the highest level of professionalism and confidentiality, and serves as a trusted liaison between the Commissioner, Executive Leadership, external stakeholders, and the public. This position requires exceptional organizational communication, and writing skills, the ability to anticipate needs, manage multiple priorities, and adapt to changing demands in a fast-paced environment.
<br><br>
<b>DUTIES & RESPONSIBILITIES:</b><br>
<b>(Note:</b> The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
<br><br>
<b>Executive Support and Coordination:</b><br>
Manages the Commissioner’s complex calendar, scheduling appointments, meetings, travel, and events while balancing competing priorities and ensuring the effective use of executive time.
<br>Coordinates all logistics for meetings, conferences, public appearances, speaking engagements, and other official events, including preparing agendas, briefing materials, presentations, and supporting documentation.
<br>Anticipates the Commissioner’s needs by ensuring all relevant information, background materials, and correspondence are organized and available in advance of meetings, events, and decision-making activities.
<br>Coordinates travel arrangements and develops detailed itineraries to support official business.
<br>Maintains flexibility to accommodate changing schedules, urgent priorities, and events that may require work outside normal business hours.
<br><br>
<b>Communications and Correspondence:</b><br>
Drafts, edits, proofreads, and coordinates high-quality correspondence, memoranda, reports, presentations, speeches, talking points, and other written materials on behalf of the Commissioner.
<br>Ensures written communication are accurate, professional, timely, and consistent with the Department’s mission, strategic priorities, and executive expectations.
<br>Serves as a primary point of contact for internal and external communications directed to the Commissioner’s Office, exercising discretion and independent judgement in responding to inquires or routing matters appropriately.
<br>Assists with coordinating communications between the Commissioner, executive leadership, legislative partners, school districts, colleges, state agencies, and other stakeholders.
<br><br>
<b>Executive Operations:</b><br>
Coordinates activities, assignments, and special projects on behalf of the Commissioner, ensuring priorities, timelines, and deliverables are effectively managed.
<br>Monitors action items, follows up on outstanding assignments, and ensures deadlines and commitments are met.
<br>Collaborates with senior leadership and departmental staff to facilitate communication, resolve issues, and support implementation of executive initiatives.
<br>Identifies opportunities to improve administrative processes, increase operational efficiency, and enhance customer service within the Commissioner’s Office.
<br><br>
<b>Stakeholder and Event Coordination:</b><br>
Coordinates the Commissioner’s participation in meetings, conferences, community events, and stakeholder engagement activities throughout the state.
<br>Works collaboratively with internal offices and external partners to ensure events are professionally planned, well-organized, and successfully executed.
<br>Serves as a liaison between the Commissioner’s Office and agency leadership, governmental entities, educational partners, community organizations, and constituents.
<br><br>
<b>Correspondence Management:</b><br>
Oversees the Commissioner’s correspondence tracking process to ensure inquiries, assignments, and requests are accurately monitored, routed, and completed within established timeframes.
<br>Monitors workflow, identifies potential delays, and recommends process improvements to enhance efficiency, accountability, and responsiveness.
<br>Ensures confidential and sensitive information is handled with the highest degree of discretion and professionalism.
<br><br>
<b>General Responsibilities:</b><br>
Represents the Commissioner’s Office with courtesy, integrity, and discretion.
<br>Demonstrates exceptional professionalism, diplomacy, sound judgment, and customer service in all interactions.
<br>Serves on committees, workgroups, or special projects, as assigned.
<br>Performs other duties as assigned in support of the Commissioner’s Office and the Department.
<br><br>
<b>KNOWLEDGE, SKILLS, AND ABILITIES:</b><br>
Ability to work independently and perform tasks and responsibilities with limited guidance and direction.
<br>Exceptional organizational and time management skills with the ability to prioritize and organize multiple assignments, balance competing priorities, and meet deadlines.
<br>Ability to independently analyze situations, anticipate needs, and resolve problems with minimal supervision.
<br>Ability to adapt to changing priorities in a fast-paced executive environment while maintaining professionalism and attention to detail.
<br>Excellent written and verbal communication skills, including the ability to draft, edit, and proofread executive-level correspondence.
<br>Strong interpersonal skills and the ability to establish and maintain effective working relationships with others.
<br>Ability to interact with executive leadership, elected officials, department staff, and the public in a tactful and courteous manner.
<br>Demonstrated the ability to maintain confidentiality and exercise discretion at all times.
<br>Ability to coordinate complex meetings, travel, and special events involving multiple participants and competing schedules.
<br>Ability to demonstrate consistent and reliable attendance with the willingness and ability to work extended hours, evenings, or weekends as necessary to support the Commissioner’s schedule and departmental priorities.
<br>Proficient in the use of Microsoft Office applications, including Word and Excel, Outlook, internet research tools, and various electronic databases.
<br>Knowledge of office practices and administrative procedures.
<br>Knowledge of the methods of data collection with the ability to collect, organize, and maintain data, records and information.
<br>Ability to understand and apply applicable rules, regulations, policies, and procedures.
<br>Ability to maintain work area in an organized clean manner.
<br><br>
<b>MINIMUM QUALIFICATIONS:</b><br>
Required Licensure/Registration/Certification/Experience or Education:
<br><br>
High school diploma or equivalent required.
<br>Five (5) years of progressively responsible experience, as an Executive Assistant, Administrative Assistant, or comparable administrative support role.
<br>Demonstrated experience providing direct administrative support to senior level leadership.
<br>Experience preparing executive correspondence, presentations, reports, and meeting materials.
<br><br>
<b>PREFERRED QUALIFICATIONS:</b><br>
<b>Preference will be given to candidates who possess:</b><br>
A bachelor’s degree from an accredited college or university in Business Administration, Communications, Public Administration, Management or related field.
<br>More than five (5) years of experience supporting executive leadership.
<br><br>
<b>OFFICE CONTACT:</b><br>
Jennifer Boswell; 850-245-0484
<br><br>
APPLICATION INFORMATION & HIRING REQUIREMENTS
<br><br>
<b>Application Information:</b><br>
Your Candidate Profile (application) must be complete in its entirety.
<br>Work History (in easy to review chronological order) Consists of:
<br>Any position held by a State of Florida Agency
<br>Any position held by a Florida University
<br>All periods of employment from high school graduation
<br>All periods of current or prior unemployment
<br>Gaps 3 months or more must be accounted for*
<br>Any Education
<br>Any Volunteer Experience
<br>Your resume and application must match
<br><ul>
<li>Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.</li>
</ul>
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
<br>Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
<br>Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
<br><br>
<b>Hiring Information and Requirements:</b><br>
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
<br>If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
<br>If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
<br><br>
If you are missing any of the items above, your packet may be held up at the final review step.
<br><br>
<b>NOTE:</b> Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
<br><br>
<b>FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT:</b><br>
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
<br><br>
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
<br><br>
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.
<br><br>
<b>FDOE’s goal is to hire individuals to provide:</b><br>
Higher Student Achievement
<br>Seamless Articulation and Maximum Access
<br>Skilled Workforce and Economic Development
<br>Quality Services
<br><br>
Florida Department of Education
<br><br>
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
<br><br>
<ul>
<li>State Group Insurance coverage options+</li>
</ul>
(health, life, dental, vision, and other supplemental option)
<br><br>
<ul>
<li>Retirement plan options, including employer contributions (www.myfrs.com)</li>
<li>Nine paid holidays and a Personal Holiday each year</li>
<li>Annual and Sick Leave Benefits</li>
<li>Student Loan Forgiveness Program (Eligibility required)</li>
<li>Flexible Spending Accounts</li>
<li>Tuition Fee Waivers (Accepted by major Florida colleges/universities)</li>
<li>Ongoing comprehensive training provided</li>
<li>Career Growth</li>
<li>Highly skilled, professional environment</li>
<li>Maternity and Parental Leave Benefits</li>
</ul>
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
<br><br>
<ul>
<li>We care about the success of our employees.</li>
<li>We care about the success of our clients.</li>
<li>We are always improving our technology, our tools, our customer’s experiences and ourselves.</li>
<li>A rewarding experience for reliable, compassionate and professional employees.</li>
</ul>
<b>LEAVE INFORMATION:</b><br>
Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
<br>Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
<br><br>
BACKGROUND SCREENING REQUIREMENT
<br><br>
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
<br><br>
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
<br><br>
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
<br><br>
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
<br><br>
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
<br><br>
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
<br><br>
<b>Location:</b><br>
TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317
<br><br>
<b>#job-location.job-location-inline { display:</b> inline; }
<br><br>
<b>Nearest Major Market:</b> Tallahassee

SENIOR EXECUTIVE ASSISTANT - SES

University Health

<div>University Hospital
<div><div><div><div>Category | <b>Clerical</b> Job Schedule | <b>Full Time</b> Job Shift | <b>Day Shift</b> Job ID | <b>P0000023</b> Post Date | <b>Jul. 29, 2026</b> Department | <b>Pharmacy Inpatient</b> Salary Range | <b>$22.10 - $38.25</b></div><p></p><div><br>
</div><div><div><div><div><p><b>POSITION SUMMARY/RESPONSIBILITIES</b><br>
Provides skilled and efficient administrative support and office management assistance for a senior member of the Executive Staff. Assures the prompt performance of duties, the recognition of priorities, and the sensitivity of matters involved. Interacts with employees at all levels of the organization, physicians, patients, Board members, public officials, and members of the community-at-large.</p><p><b>
EDUCATION/EXPERIENCE
</b><br>
Two years college education or business school is required. Bachelor's degree in business, management or related field is preferred. At least seven years experience in secretarial positions is required. Experience in a hospital/medical and/or local government environment is preferred.</p></div></div></div></div></div></div></div></div><div></div>
<br>4502 Medical Dr., San Antonio, TX, United States

Sonalysts, Inc.

<div>Description:
<div>
Sonalysts, Inc. is seeking a Senior Executive Assistant who will be the heartbeat of the Undersea Security Program (USP) (OPNAV N975) office at the Washington Navy Yard which supports multiple defense-orientated projects. Your advanced organization, prioritization, and &ldquo;big-picture&rdquo; thinking will enable executive level success in systems that directly contribute to the safety and security of our nation. Your ability to anticipate needs and act proactively will allow you to thrive in this position.</div><div></div><div><b><br>
Who We Are</b></div><div></div><div><br>
Sonalysts, Inc. is a small, 100% employee-owned business (ESOP) supporting diverse customers across the Navy, Air Force, Space Force, Army, and other defense and commercial sectors. Our employees come from military, technical, analytical, and creative backgrounds&mdash;and all contribute to solving the defense industry&rsquo;s most complex challenges. As an employee‑owner, you will have a voice in shaping both your work and the company&rsquo;s direction.</div><div></div><div><b><br>
What you will be doing</b></div><div></div><div><br>
You will act as the USP Executive team&rsquo;s right-hand partner, orchestrating schedules, communications, and information flow so leadership can focus on strategic decision-making. You will enable sound technological analysis through professional technical integration of all N975 office and personnel resources. Responsibilities include, but are not limited to, the following:</div><div></div><div><b><br>
Strategic Calendar Management</b></div><ul><li>
Own the N975 Director&rsquo;s and Deputy Director&rsquo;s full schedule; internal and external</li><li>
Integrate and deconflict with the N975 Technical Director&rsquo;s schedules</li><li>
Prioritize conflicting requests, manage and adapt to short notice changes
</li></ul><div><b>Executive Travel Coordination</b></div><ul><li>
Arrange itineraries, flights, lodging, and ground transportation</li><li>
Manage travel orders and expense vouchers in the Defense Travel System</li><li>
Submit Visit Requests for classified events</li><li>
Provide logistical information for all visited locations</li></ul><div><b>
Executive Level Communications</b></div><ul><li>
Draft, edit, and disseminate classified and unclassified correspondence</li><li>
Receive and route incoming correspondence and formal technical products</li><li>
White paper development and delivery for proposed tasks</li></ul><div><b>
Manage Information and Data</b></div><ul><li>
Maintain records of received documentation and data</li><li>
Support maintenance of the N975 Program Technical Library</li><li>
Control classified documents, records, and packages</li><li>
Maintain repositories, checklists, procedures, and documentation libraries</li><li>
Transfer approved data from classified and unclassified networks</li><li>
Participate in the preparation of briefing materials for senior leadership oversight groups</li></ul><div><b>
Coordinate meetings, reviews, and other internal/external events</b></div><ul><li>
Set agendas, circulate read-aheads, and track follow-ups</li><li>
Coordinate decision briefs</li><li>
Determine and execute meeting logistics and facility preparation</li><li>
Submit, monitor, and coordinate classified visit access requests</li><li>
Verify GENSER clearances of visitors</li></ul><div><b>
Office Management</b></div><ul><li>
Provide senior administrative services to USP Technical Directors and Program Managers</li><li>
Manage logistics of facilities to include GENSER and SCI spaces</li><li>
Coordinate cleaning and maintenance schedules</li><li>
Manage reportable equipment inventories</li><li>
Coordinate IT services and equipment</li><li>
Manage facility and supply purchases</li></ul><div><b>
What&rsquo;s in It for You</b></div><ul><li>
Providing important support to various projects and key systems to our nation&rsquo;s defense</li><li>
Salary ranges between $85,000 - $125,000, dependent on experience, qualifications, and other relevant business criteria.</li><li>
Hands-on experience with real-world defense projects and innovative technical teams</li><li>
Becoming an integral part of an innovative employee-owned company which includes:</li><li><ul><li><b><i>
Flexible Time Program</i></b> enabling an optimal work-life balance by permitting partners to arrange their work around personal appointments, parent-teacher conferences, children&rsquo;s activities and the like, so long as the partner gets the job done on-time.</li><li><b><i>
Paid Time Off</i></b></li><li><b><i>
401(k) Plan with company match</i></b></li><li><b><i>
Employee Stock Ownership Plan (ESOP)
</i></b></li><li><b><i>Sales Bonus Program</i></b></li><li><b><i>
Special Performance and Retention Bonus Program</i></b></li><li><b><i>
Health and Dental Insurance</i></b></li><li><b><i>
Dependent Care Assistance Plan
</i></b></li><li><b><i>Health Care Reimbursement Plan
</i></b></li><li><b><i>Employee Referral Bonus Program</i></b></li><li><b><i>
Professional Development </i></b>through<b><i> Tuition Reimbursement Program, Online Training Program and Targeted Skills Program</i></b></li><li><b><i>
Relocation Assistance</i></b></li></ul></li></ul><div><b>
Required Qualifications:</b></div><ul><li>
Bachelor&rsquo;s degree in Business Management, Communications, Public Relations, Engineering Management, or other related field OR ten years of equivalent experience in Executive level support</li><li>
At least five years of experience in Executive level support</li><li>
Experience in using Microsoft Office tools (Outlook, Word, Excel, Powerpoint, Teams, etc)</li><li>
Experience in using the Defense Travel System (DTS)</li><li>
Must be a U.S. citizen, possessing a U.S. Department of Defense (DoD) SECRET clearance and eligible for a TOP SECRET clearance*</li></ul><div><b>
Strongly Desired:</b></div><ul><li>
Professional Certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS)</li><li>
Experience in using Microsoft Sharepoint</li><li>
Experience in using the Defense Information System for Security (DISS)</li><li>
Certification as a Data Transfer Agent</li><li>
Strong business writing and editing; ability to craft executive‑level products</li><li>Obtaining a U.S. Government security clearance involves a comprehensive background check. Candidates are eligible for a clearance if they have demonstrated sound financial management (including good credit) over time, are free of criminal records, have limited foreign contacts or ties, and other factors indicative of a position of trust to protect information sensitive to the U.S. Government.</li></ul><div></div><div><br>
Sonalysts, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to and will not be discriminated against on the basis of, race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, disability, or other basis protected by law.</div><div>
This job is not available to residents of New York City because of local law restrictions there.</div><div></div><div><br>
Drug Testing Employer</div><div></div><div><br>
www.sonalysts.com</div></div><div></div>

Undersea Security Program Senior Executive Assistant

<div>Overview:
<div>
LMI seeks a <b>Senior Executive Assistant</b> to support our federal customer in Arlington, Virginia.</div><div></div><div><br>
LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.</div><div><br>
Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors&mdash;helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.</div>
Responsibilities:
<ul><li>Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).</li><li>
Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff, when necessary.</li><li>
Prepare read ahead binders/books or briefings as appropriate.</li><li>
Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.</li><li>
Coordinate travel logistics and itineraries in DTS. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.</li><li>
Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.</li><li>
Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team&rsquo;s leadership.</li><li>
Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.</li><li>
Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.</li><li>
Manage multiple assignments from multiple people in busy work environment.</li></ul>
Qualifications:
<ul><li>Secret clearance is required</li><li>
5 or more years of experience supporting DoW or other Federal agencies</li><li>
Bachelor&rsquo;s degree is desired</li><li>
A true team player who maintains a positive attitude in a dynamic environment</li><li>
Excellent written, oral, and interpersonal communication skills</li><li>
Experience as a junior or non-commissioned officer leading DoW programs is highly desired.</li><li>
Prior experience providing administrative support to senior DoW leadership.</li><li>
Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role</li><li>
Flexibility and ability to prioritize tasks according to senior staff requirements.</li><li>
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint</li><li>
High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.</li><li>
Ability to create and foster a cooperative work environment.</li><li>
Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.</li></ul><div>
Target Salary Range: $105,000-$115,000</div><div></div><div><b><i><br>
Disclaimer:</i></b> The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.</div><div></div><div><br>
#LI-SH1</div>
Job Locations: US-VA-Arlington</div>

Senior Executive Assistant (PDASW, IAC) - Clearance required

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
The Workplace Health and Safety (WHS) organization is seeking a Senior Executive Assistant to support the Global Vice President of Workplace Health and Safety. WHS is a high-impact, high-visibility organization that requires an EA with a high degree of integrity, discretion, and the ability to navigate complex and competing priorities with confidence. You will operate as a true strategic partner to the VP, driving operational excellence through complex calendar management, travel planning, and organizational rhythms. You will work closely with the Chief of Staff to ensure the VP's office runs seamlessly. This role is based in Bellevue, WA.<br>
<br>
As the Lead EA, you will serve as a trusted advisor to the VP and senior leadership team, someone who anticipates needs, connects dots across the organization, and drives outcomes without waiting to be asked. You will also directly manage and mentor the Second EA within the VP's office, ensuring a resilient two-EA model with well-defined responsibilities and consistent, high-quality delivery. Beyond the VP's office, you will help develop and mentor a team of 18 EAs across the WHS organization, building mechanisms that ensure high-quality support for senior leadership. This role requires exceptional judgment, full autonomy, and the ability to operate with discretion at the highest levels of the organization. It offers significant leadership development opportunities and direct influence on how a global safety organization operates.<br>
<br>
Key job responsibilities<br>
<ul><li>Own and drive end-to-end calendar management for the VP, including strategic scheduling, complex prioritization across time zones, and proactive conflict resolution.</li><li>Lead space management strategy: represent the team in GREF meetings, drive space planning decisions, manage escalations, and deliver quarterly reporting to leadership on seating and capacity.</li><li>Design and execute team-building programs and organizational events; develop scalable playbooks and best practices for hub offices globally.</li><li>Earn Trust by cultivating deep relationships with safety leadership, operations partners, HR, legal, finance, and cross-functional stakeholders. Serve as a strategic liaison across WHS and the broader Amazon EA community.</li><li>Manage complex domestic and international travel logistics, optimize travel processes, and oversee expense reporting with a focus on accuracy and compliance.</li></ul><br>
A day in the life<br>
Your day starts with a strategic review of the VP's calendar and priorities for the week ahead, identifying conflicts, preparing briefing materials, and aligning with the Second EA on task distribution. By mid-morning, you're leading a cross-functional sync, resolving an escalated scheduling conflict, and coaching the Second EA. Afternoons bring rapid reprioritization: executive-level meeting prep, last-minute leadership requests, and decisions on behalf of the VP's office. Some days you're designing a new organizational rhythm; other days you're fielding competing priorities from multiple directors while keeping the VP's schedule on track. By the end of the day, the leadership team operates seamlessly because you anticipated needs before they arose.<br>
<br>
About the team<br>
Our team exists for one reason: to ensure that the more than one million Amazon employees and partners around the world go home safely every day. We're a group of safety professionals who work across the full lifecycle &mdash; from how buildings are designed and built to how equipment is maintained and operated. We partner with teams across Amazon to reduce risk through influencing design, developing and maintaining standards, and ensuring data-driven decisions. If you want to join an organization that has a direct, measurable impact on people every single day, this is the team for you.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>8+ years of senior level leadership support experience</li><li>High school or equivalent diploma</li><li>Experience with Microsoft Office products and applications</li><li>Experience with C-level executive calendar management</li><li>Experience as an Executive Assistant</li><li>Bachelor's degree</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience managing teams</li><li>Experience working in a matrixed organization</li><li>Experience with domestic or international travel coordination</li><li>Experience with work space planning/management</li><li>Experience working with large global teams</li><li>Experience effectively managing a substantial and time-sensitive workload</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, WA, Bellevue - 98,700.00 - 160,000.00 USD annually</div><p></p>

Senior Executive Assistant, Workplace Health and Safety (WHS)

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Senior Executive Assistant, Workplace Health and Safety (WHS)