senior executive assistant

Procore Technologies

<div>
 We are looking for a
 
 Senior Executive Assistant
 
 to support a senior Engineering Executive in the Product &amp; Technology organization. In this role, you will interact with all levels of the organization, as well as with high-profile customers, partners, and associates.
 
 
 As a successful Senior Executive Assistant, you will manage a wide range of administrative and operational tasks that optimize executive effectiveness and efficiency. You are resourceful, proactive, and highly organized, with an approachable and professional presence when engaging with internal and external stakeholders.
 
 
 This position reports into Manager, Administrative Assistant Enablement &amp; Operations, will be based in our Austin office and requires working onsite approximately three days a week (Tuesday - Thursday).
 
 
 
 What you&rsquo;ll do:
 
 
 
 <ul>
 <li>
 Work closely and effectively with Executive to keep him well informed of upcoming commitments and responsibilities, following up as appropriate
 </li>
 <li>
 Strategize regularly with Executive, proactively handling matters and following through on meetings, projects, and initiatives to successful outcomes&mdash;often under deadline pressure while maintaining confidentiality
 </li>
 <li>
 Communicate directly and professionally, on behalf of Executive, with direct reports, senior leadership, customers, and partners on matters related to their organization
 </li>
 <li>
 Support Executive in the preparation of team meetings, capture action items, drive resolution, and circulate meeting notes
 </li>
 <li>
 Manage complex calendars and international travel, including updating meeting cadences to reflect business priorities, aligning schedules with Executive's, proactively scheduling complex or large meetings, and working regularly with internal and external stakeholders
 </li>
 <li>
 Independently handle international and domestic travel coordination and monthly expense reconciliation
 
 
 </li>
 </ul>
 
 What we&rsquo;re looking for:
 
 
 
 <ul>
 <li>
 8+ years of tactical and strategic administrative support at a Senior Executive level within a SaaS company; experience supporting an Engineering organization is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field, or equivalent work experience
 </li>
 <li>
 High proficiency with Slack, Google Workspace, Concur, Workday, Navan; proficiency with Confluence, Jira, and other Atlassian tools is a plus
 </li>
 <li>
 Strong dedication to meeting the expectations of leadership and senior executives by maintaining effective relationships across the organization
 </li>
 <li>
 Demonstrated professionalism with exceptional communication and interpersonal skills
 </li>
 <li>
 Ability to remain flexible and agile in a constantly changing environment
 </li>
 <li>
 Strong stakeholder management skills, fostering teamwork, collaboration, and alignment across executive teams
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Base Pay Range:
 
 
 
 76,544.00 - 105,248.00 USD Annual
 
 
 This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate&rsquo;s job-related skills, experience, education or training, and location.
 
 
 
 For Los Angeles County (unincorporated) Candidates:
 
 
 
 Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
 
 
 A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.
</div>

Senior Executive Assistant

Xponential Fitness

<div><h2 class="jobSectionHeader">Senior Executive Assistant</h2>
Location: Irvine, CA (Hybrid) 
Supports: Multiple Executive Leadership Team members currently including the Chief Administrative &amp; Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International (support assignments may evolve based on business needs)
<div>Compensation Range: $105,000 - $120,000 DOE</div>
<div>Annual Incentive Plan Bonus Target: 10%</div>
<div>Exempt Status: Exempt</div> 
<div></div>
<h3 class="jobSectionHeader">Who We Are:</h3>
Xponential Fitness, LLC (NYSE: XPOF) is a leading global franchisor of health and wellness brands. Through its mission to make boutique health and wellness experiences accessible to everyone, the Company operates a diversified platform of five brands spanning across verticals including Pilates, barre, stretching, strength-training, and yoga. In partnership with its franchisees, Xponential brands offer energetic, accessible, and personalized workout experiences led by highly qualified instructors in studio locations across 49 U.S. states, Puerto Rico, and 30 countries globally. Xponential&rsquo;s portfolio of brands includes Club Pilates, the largest Pilates brand in the United States; StretchLab, a concept offering one-on-one and group stretching services; YogaSix, one of the largest franchised yoga brands in the United States; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements, and one of the largest Barre brand in the United States; and BFT, a functional training and strength-based program.
<h3 class="jobSectionHeader">Position Summary</h3>
Xponential Fitness is seeking a highly proactive, resourceful, and polished Senior Executive Assistant to provide dedicated support to multiple members of the Executive Leadership Team. This role currently supports the Chief Administrative &amp; Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International, with flexibility for support assignments to evolve as organizational needs change.
This is a dynamic shared-support role requiring someone who can seamlessly manage competing priorities across multiple senior executives, anticipate needs, exercise sound judgment, and operate with a high degree of professionalism and discretion in a fast-paced environment.
The ideal candidate operates as a trusted partner, not simply an administrator, helping executives stay organized, prepared, and focused while driving efficiency and follow-through.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<h3 class="jobSectionHeader">Executive Support</h3> 
<ul>
<li>Provide high-level administrative support to multiple senior executives, including complex calendar management, inbox management, scheduling, and prioritization of competing demands</li> 
<li>
<div>Coordinate meetings across multiple executive schedules, resolving conflicts and adjusting priorities proactively</div></li> 
<li>
<div>Manage domestic and international travel arrangements, itineraries, logistics, and expense reporting</div></li> 
<li>
<div>Prepare, edit, and format presentations, correspondence, agendas, reports, and meeting materials</div></li> 
<li>
<div>Support preparation and coordination of confidential materials for leadership, board, and other executive-level meetings as needed</div></li> 
<li>
<div>Support meeting preparation and follow-up, including materials coordination, notes, and action item tracking as needed</div></li> 
<li>
<div>Process expenses, invoices, and other administrative workflows accurately and timely</div></li> 
<li>
<div>Anticipate executive needs, identify issues before they arise, and proactively solve problems to improve efficiency and effectiveness</div></li> 
<li>
Serve as a trusted partner to support executives, demonstrating responsiveness, discretion, and strong follow-through</li> 
</ul>
<h3 class="jobSectionHeader">Operational and Team Support</h3> 
<ul>
<li>Provide occasional administrative support to broader functional teams as capacity permits</li> 
<li>
<div>Assist with special projects and ad hoc business needs across supported functions</div></li> 
<li>
<div>Partner with other Executive Assistants to ensure seamless executive office coverage</div></li> 
<li>
Provide periodic reception desk coverage during breaks or scheduled coverage needs, in partnership with the executive support team 
</li>
</ul><h3 class="jobSectionHeader">Culture and Employee Experience Support</h3> 
<ul>
<li>Support employee engagement activities and culture initiatives as needed</li> 
<li>
Contribute to a collaborative, service-oriented office environment 
</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2> 
<ul>
<li>7+ years of experience supporting senior executives, preferably including C-suite leaders, in a complex, fast-paced environment</li> 
<li>
<div>Demonstrated success supporting multiple executives simultaneously and managing competing priorities</div></li> 
<li>
<div>Exceptional organizational skills, attention to detail, and follow-through</div></li> 
<li>
<div>Proven ability to handle highly confidential and sensitive information with discretion</div></li> 
<li>
<div>Strong judgment, professionalism, and proactive problem-solving skills</div></li> 
<li>
Excellent written and verbal communication skills 
</li>
</ul><h2 class="jobSectionHeader">Technical Skills</h2> 
<ul>
<li>Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides</li> 
<li>
<div>Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint</div></li> 
<li>
<div>Experience with expense management and travel booking platforms preferred</div></li> 
<li>
<div>Experience using project management or collaboration tools such as monday.com preferred, but not required</div></li> 
<li>
Comfort learning and leveraging new technologies to improve efficiency and organization 
</li>
</ul><h2 class="jobSectionHeader">Success Profile</h2>
The ideal candidate is: 
<ul><li>
Anticipatory, not reactive</li> 
<li>
<div>Highly organized and detail oriented</div></li> 
<li>
<div>Skilled at balancing multiple executives and competing priorities</div></li> 
<li>
<div>Calm under pressure and adaptable</div></li> 
<li>
<div>Service-minded with strong executive presence</div></li> 
<li>
Trustworthy, discreet, and resourceful</li></ul> 
Benefits: 
<ul><li>
Competitive Salary ($250,000 - $275,000) depending on experience</li> 
<li>
<div>Comprehensive Medical, Dental and Vision benefits</div></li> 
<li>
<div>Opportunities for additional bonuses</div></li> 
<li>
<div>Cell Phone Allowance</div></li> 
<li>
<div>401k plan with 4% company match</div></li> 
<li>
<div>Complimentary corporate memberships to XPLUS and XPASS</div></li> 
<li>
<div>Discounts up to 30% on retail brand merchandise</div></li> 
<li>
On Campus Amenities: Reborn Coffee Shop, Hangar 24, Mini Putting Green, Basketball Court, Bird Sanctuary, Car Washing Services (M/W), Dry Cleaning Services</li> 
</ul>
Xponential Fitness LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.</div><div></div>

North Bay Regional Center

<div>Description: 
Salary Range
$67,644 &ndash; $78,336 with opportunities for 5% increases annually
Company Overview
Promoting Opportunities &ndash; Providing Choices
At North Bay Regional Center, (NBRC) we believe all people with developmental disabilities should have the same opportunities as are available to all other citizens. As one of the 21 nonprofit Regional Centers throughout California, we offer a comprehensive program supporting the needs of our communities, provided by driven and passionate employees who ensure we achieve our goals daily.
Who We Serve
North Bay Regional Center provides advocacy, services, support, and care coordination to 12,000 children and adults diagnosed with intellectual and developmental disabilities and their families in Napa, Sonoma and Solano counties.
We partner with community-based organizations and agencies to empower our clients to thrive and live as independently as possible within the geographically, culturally, and ethnically diverse communities we serve. North Bay Regional Center is a nonprofit private corporation that contracts with the Department of Developmental Services to coordinate services and support for individuals with developmental disabilities.
Note: Bilingual Spanish/English skills are preferred.
DEFINITION:
The Senior Executive Assistant performs work directly related to the office of the Executive Director and Executive Leadership Team. This position must use discretion and independent judgement while performing high-level administrative duties. The individual must be highly self-motivated, professional, and capable of independently managing and prioritizing responsibilities and tasks while working in a fast-paced environment.
Overall, the Senior Executive Assistant will provide a wide range of confidential and executive-level administrative services for the Executive Director, the NBRC Executive Leadership Team, and the Board of Directors. Additionally, the Senior Executive Assistant will provide general oversight of the Executive Assistant(s).
NATURE OF WORK:
Under general direction of the Executive Director, creates and edits documents using a computer and appropriate software; creates and maintains effective tracking methods to ensure project follow-up and completion for self and others; responsible for confidential correspondence; answers phones, responds to emails, provides appropriate information to the public or refers them to proper individual; uses independent judgement to determine priorities for various assigned projects; maintains effective communication between the Executive Director and chairperson of the Board; coordinates the Executive Director&rsquo;s schedule; provides support to other management staff and administrative staff; other duties as required.
EXAMPLES OF WORK:
Types the Executive Director's correspondence and reports as requested; composes correspondence for own signature and Executive Director's signature; takes and transcribes minutes at Board and Committee meetings; prepares and distributes Board and Board Committee packets, follows-up on Board minutes; types correspondence and reports for Board members; informs Board members of meeting dates; schedules Executive Director's, Board&rsquo;s, and Board Committee members&rsquo; travel and commitments; prepares special reports and charts.
Requirements: 
MINIMUM EDUCATION AND EXPERIENCE:<ul><li>
A minimum of 5 years of hands-on experience in a role supporting senior leadership, including oversight of all aspects of internal communications, project management, events management, office management, and calendar management.</li><li>
Minimum experience qualifications may be waived depending on the agency&rsquo;s need for specialized skills (such as language abilities).</li></ul>
SPECIAL REQUIREMENTS:<ul><li>
Must be able to regularly and independently travel to all NBRC offices within catchment area to provide administrative support.</li><li>
Must be able to occasionally travel to attend meetings outside of catchment area.</li><li>
If operating own vehicle, provide minimum automobile liability insurance as required by California Law.</li><li>
Must be able to work outside of standard working hours to attend and support Board of Director Committee meetings, both remotely and in-person.</li><li>
This position will be primarily based in the office, however, a hybrid work arrangement may also be available to allow for some remote work, with an eligibility review at 90 days, 6 months, and 9 months.</li><li>
Fluency in a language in addition to English, is preferred.</li></ul> 
KNOWLEDGE AND ABILITIES:<ul><li>
Excellent written, verbal, and interpersonal communication skills, to include superior customer service skills.</li><li>
Advanced skills using computers and software applications such as Microsoft Office 365 (Outlook, Excel, PowerPoint, Word), SharePoint, Laserfiche, SignNow, Zoom, TEAMs, and other collaboration tools.</li><li>
Self-starter, with the ability to independently work on complex problems and organize multiple priorities.</li><li>
Demonstrated critical thinker, and innovative problem-solver. Strong problem-solving skills with the ability to make quick, sound decisions.</li><li>
Ability to perform and prioritize multiple responsibilities simultaneously, with exceptional organizational and project manager skills, paying special attention to detail.</li><li>
Understands how to tactfully &ldquo;manage up&rdquo; and operate with considerable independence to effectively establish priorities and work effectively under time constraints.</li><li>
Demonstrated ability to maintain confidentiality of sensitive information with integrity and discretion.</li><li>
Desire to incorporate feedback into practices, along with an openness to grow professionally and develop new skills.</li><li>
Brings an inherent sense of personal responsibility, integrity, and a high level of flexibility to the position.</li><li>
Strong background in office management practices and procedures, including filing, record-keeping, and the operation of standard office equipment.</li><li>
Solid understanding of the proper form(s) for typed materials.</li><li>
Knowledge of business arithmetic, to include percentages and decimals.</li><li>
Ability to use the English language correctly, including spelling, grammar, and punctuation.</li><li>
Must type at a minimum rate of 60 net words per minute from handwritten or printed copy.</li></ul>
ESSENTIAL FUNCTIONS:<ul><li>
Proactively maximize the Executive Director&rsquo;s time and effectiveness by managing travel, calendars, prioritizing appointments, and arranging meetings (internally and externally).</li><li>
Manage heavy incoming and outgoing communication on behalf of the Executive Director via email, phone, and text messaging.</li><li>
Work closely with the Executive Management Team to prepare for, and support, Board meetings and community meetings by owning the logistics and operations of these events, creating and distributing materials, taking meeting minutes, recording action items and providing appropriate follow-up and support for assignments.</li><li>
Provide general oversight of Executive Assistant(s) to ensure all tasks and responsibilities under their purview are completed, including:</li></ul><ul><li>
Coordinate meetings and retreats for the Board of Directors. Prepare and finalize minutes and follow up on assigned projects. Regularly attend and take minutes, often in-person, at NBRC Board of Director meetings, including Board Committee Meetings.</li><li>
Compile and distribute Board and Board Committee packets within established timelines.</li><li>
Organize and support Board and Committee retreats and special events.</li><li>
Organize and support various employee events such as Employee Appreciation/Recognition Event, holiday events, etc.</li><li>
Support all logistical arrangements for leadership training events</li></ul><ul><li>
Attend meetings outside of established working hours remotely and in-person, when necessary.</li><li>
Create and maintain effective tracking methods to ensure project follow-up and completion for self and others.</li><li>
Distribute and maintain a variety of records of meetings in agency filing system.</li><li>
Work with the NBRC Executive Leadership Team to support ongoing organizational priorities on an ad-hoc basis, i.e., events management, retreats/summits, community meetings and/or leading special projects as needed.</li><li>
Function as a gatekeeper to all incoming communication for the Executive Director in a professional manner, as well as promptly document and distribute pertinent information to all necessary parties.</li><li>
Generate internal and external correspondence, publications, media documents, grant applications, and other written materials with clarity and finesse.</li><li>
Compose and prepare business letters, memos, and reports.</li><li>
Prepare and distribute Board orientation packets for newly appointed Board members.</li><li>
Receive, sort, distribute, and process incoming mail, also ensure all collateral is labeled and delivered for external meetings and presentations.</li><li>
Perform general administrative duties, such as credit card reconciliation, expense reimbursements, and other related items.</li><li>
Attend and actively participate in task force/strategic meetings and activities. Provide input and completes projects within established timelines.</li><li>
Maintain stakeholder confidence and protect operations by keeping information confidential.</li><li>
Assist members of the Executive Management Team with miscellaneous tasks, 
i.e. order/pick up lunch for meetings.</li><li>
Accurately compose routine correspondence from brief written or verbal instructions in a professional manner.</li><li>
Effectively and accurately organize, prioritize, and maintain accurate files and work activities, optimizing use of agency computer systems.</li><li>
Compose routine correspondence from written or verbal instructions.</li><li>
Use initiative and sound independent judgment within established guidelines.</li><li>
Perform all work accurately and independently.</li><li>
Read, interpret, and follow complex policies, procedures, laws, and regulations.</li><li>
Operate standard office equipment, including computers, copiers, printers, etc.</li><li>
Prioritize work and coordinate multiple activities to meet deadlines.</li><li>
Understand and comply with verbal and written instructions.</li><li>
Perform work under stressful conditions, as required.</li><li>
Interact tactfully and effectively with those contacted in the course of work.</li><li>
Maintain strict confidentiality in the course of work in accordance with agency policy.</li><li>
Attend all meetings with punctuality.</li><li>
Maintain current workload with accurate and complete documentation.</li><li>
Communicate effectively in person, on the telephone and in writing.</li><li>
Make sound decisions with a minimum of direction and analyze and find effective solutions to problems.</li><li>
Notify supervisor of schedule changes, i.e., use of accrued time-off benefits and adhere to a reliable work schedule, i.e., punctuality in reporting to work and in using consistent sign-out methods.</li><li>
Accurate and timely recording on time sheet and mileage forms.</li><li>
Represent the agency's philosophy, policies, and standards in a professional manner in the community and in the office.</li><li>
Maintain a high level of personal and professional conduct.</li><li>
Other duties as assigned.</li></ul>
Benefits
At NBRC, we offer our employees a comprehensive benefits package, including:<ul><li>
CalPERS Retirement Plan</li><li>
CalPERS Medical Insurance Plans, with generous employer contributions</li><li>
Dental Insurance, with zero cost for employee only coverage</li><li>
Vision Insurance, with $5/month employee cost share for employee only coverage</li><li>
Flexible Spending Accounts for Medical and Dependent Care</li><li>
100% Employer Paid Life Insurance</li><li>
Generous vacation and sick accrual policies</li><li>
Employee Referral Reward Program</li><li>
15 Paid Agency Holidays/year</li><li>
CalPERS 457 Supplemental Retirement Plan</li></ul>
Bi-lingual language differential:<ul><li>
For those speaking, reading and writing other than English &ndash; $225 per month</li><li>
For those speaking a language other than English &ndash; $150 per month</li><li>
For those using American Sign language &ndash; $200 per month</li></ul>
North Bay Regional Center is an Equal Opportunity Employer</div>

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 🧠 You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 
 ✅ You have...
 
 
 
 <ul>
 <li>
 7+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 
 ⭐ Exceptional candidates will have...
 
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we&rsquo;ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in
 
 @duolingo.com
 
 or
 
 @recruiting.duolingo.com
 
 . Stay alert and double-check these details before sharing any information.
 
 
 Sign up for job alerts here.
</div>

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of the Securities Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Assistant in Securities Services, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives&rsquo; time, to plan and lead large events, Town Halls, maintain critical follow ups and will draft simple communications. You will leverage exceptional communication and organizational skills partnering with colleagues to maximize client meeting schedules, visit preparation and client follow up. You will also be working closely with key stakeholders to plan market visits, large scale meetings and presentations.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders
 </li>
 <li>
 Arrange and maintain complex travel plans and itineraries for domestic travel as well as complex international travel
 </li>
 <li>
 Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc
 </li>
 <li>
 Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
 </li>
 <li>
 Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain current organizational charts and Executive Bio&rsquo;s and distribution lists
 </li>
 <li>
 Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
 </li>
 <li>
 Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
 </li>
 <li>
 Maintain confidential data, enforce internal controls, and comply with policies and procedures
 </li>
 <li>
 Process T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 A minimum of 5 years of experience supporting executive level leadership
 </li>
 <li>
 Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
 </li>
 <li>
 Domestic and International travel planning skills and knowledge
 </li>
 <li>
 Effective interpersonal skills and excellent communication - confident, organized, and clear
 </li>
 <li>
 Fluency in planning complex market visits
 </li>
 <li>
 Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams and learns new technologies quickly
 </li>
 <li>
 Willing to work outside business hours as business needs require
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization
 </li>
 <li>
 Strong interpersonal, presentation and communication skills
 </li>
 <li>
 Collaborates effectively with colleagues and team members, assisting with projects and tasks as needed
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above with preferred experience as a partner to senior level revenue producers in a sales and financial services environment
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 Hours are 7:30am/8:00am &ndash; 4:30/5:00pm
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

EYouth

<div>
 
 We are looking for a highly organized, proactive, and trustworthy Senior Executive Assistant to
 
 
 serve as the CEO&rsquo;s right hand. This role is critical in ensuring the CEO operates at maximum
 
 
 efficiency by managing communications, priorities, and daily operations with precision and
 
 
 discretion.
 
 
 
 
 
 Key Responsibilities
 
 
 &bull; Manage and oversee the CEO&rsquo;s inbox: prioritize, draft, and respond to emails on his
 
 
 behalf
 
 
 &bull; Coordinate high-level external communications with partners, ministries, and key
 
 
 stakeholders
 
 
 &bull; Own and manage the CEO&rsquo;s calendar, including scheduling, meeting preparation, and
 
 
 follow-ups
 
 
 &bull; Prepare meeting briefs, summaries, and action points
 
 
 &bull; Track tasks, projects, and deadlines across different departments
 
 
 &bull; Ensure alignment and follow-through on CEO priorities
 
 
 &bull; Support day-to-day operational needs and act as a communication bridge between the
 
 
 CEO and internal teams
 
 
 &bull; Maintain strict confidentiality and handle sensitive information with professionalism
 
 
 &bull; Anticipate needs and proactively solve problems before they arise
 
 
 
 
 
 Requirements
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field
 
 
 &bull; Fluency in English and Arabic (written &amp; verbal) with strong executive-level writing skills
 
 
 &bull; 3&ndash;5+ years of experience in a similar role (Executive Assistant / Office Manager /
 
 
 Operations role)
 
 
 &bull; Exceptional organizational skills and attention to detail
 
 
 &bull; High level of discretion and professionalism
 
 
 &bull; Strong communication and stakeholder management skills
 
 
 &bull; Proficiency in Google Workspace, Microsoft Office, and AI productivity tools
 
 
 &bull; Ability to multitask, prioritize, and work under pressure
 
 
 &bull; Proactive mindset with strong problem-solving skills
 
</div>

Senior Executive Assistant - CEO

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Senior Executive Assistant - CEO