senior executive assistant

VANGUARD MAINTENANCE & ELECTRICAL

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p>
Vanguard is a dynamic, growth-oriented electrical contractor with deep roots in New York City since 2007. We specialize in low voltage temperature controls and Building Management Systems (BMS), delivering smart, efficient solutions for commercial and industrial clients while focusing exclusively on intelligent building automation rather than traditional high-voltage electrical work.</p><p>
Following a strategic pivot during COVID, Vanguard expanded into Texas and has grown to more than 250 employees serving clients across New York City, Westchester County, Dallas-Fort Worth, Austin, San Antonio, and surrounding markets.</p><p>
As we continue to grow, we remain committed to building an exceptional culture where people are empowered to make an impact, solve problems, and contribute to something bigger than themselves. We believe operational excellence starts with great people, and we're looking for individuals who thrive in a fast-paced, collaborative environment.</p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
The Senior Executive Assistant serves as the leader of Vanguard's Executive Office, ensuring executive support is delivered with consistency, excellence, and professionalism. This role oversees the Executive Assistant team and Front Desk operations while providing high-level executive support and ensuring the Executive Office functions efficiently as the company continues to grow.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><p><b>
Executive Office Leadership</b></p><ul><li>
Lead, coach, mentor, and develop the Executive Assistant team and Front Desk / Office Administrator.</li><li>
Conduct onboarding, training, regular one-on-ones, and performance evaluations.</li><li>
Assign work, balance workloads, and establish priorities across the Executive Office.</li><li>
Review work for quality, accuracy, and consistency before it reaches executive leadership.</li><li>
Foster a collaborative, service-focused culture centered on accountability and operational excellence.</li></ul><p><b>
Executive Support</b></p><ul><li>
Partner directly with executive leadership to manage calendars, communications, travel, meetings, and confidential business matters.</li><li>
Coordinate executive priorities while anticipating needs and resolving conflicts before they arise.</li><li>
Prepare executive briefings, reports, presentations, and meeting materials.</li></ul><p><b>
Executive Office Operations</b></p><ul><li>
Develop, document, and continuously improve Executive Office processes and Standard Operating Procedures (SOPs).</li><li>
Oversee executive calendars, travel coordination, expense reporting, meeting logistics, and administrative workflows.</li><li>
Ensure executive documentation, contracts, and confidential records are properly maintained.</li></ul><p><b>
Team &amp; Cross-Functional Coordination</b></p><ul><li>
Collaborate with HR, Operations, Accounting, Marketing, and department leaders to support executive initiatives.</li><li>
Coordinate household vendors and external service providers in support of executive leadership.</li><li>
Ensure consistent communication between executive leadership and internal stakeholders.</li></ul><p><b>
Strategic Projects</b></p><ul><li>
Lead administrative and operational projects assigned by executive leadership.</li><li>
Identify opportunities to improve Executive Office efficiency through automation, process improvements, and best practices.</li><li>
Support company initiatives requiring executive coordination.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
7+ years supporting C-level executives.</li><li>
2+ years leading administrative professionals or Executive Assistants.</li><li>
Strong leadership, coaching, and people management skills.</li><li>
Exceptional organizational abilities.</li><li>
Advanced Microsoft Office proficiency.</li><li>
Experience with executive budgeting, travel, project management, and confidential communications.</li></ul><h2 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h2><p><b>
Base Salary:</b> $105,000&ndash;$130,000 annually, commensurate with experience, qualifications, and demonstrated success.</p><p><b>
Bonus:</b> Performance-based bonus tied to individual and company performance.</p><p><b>
Benefits Include:</b></p><ul><li>
Comprehensive Medical, Dental &amp; Vision Insurance</li><li>
401(k)</li><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Professional Development Opportunities</li><li>
Career Advancement within a rapidly growing organization</li></ul><h2 class="jobSectionHeader"><b>
Why Join Us?</b></h2><p><b>
Growth Opportunities: </b>Lead and grow Vanguard's Executive Office while working directly with executive leadership, with clear opportunity for continued advancement as the company scales.</p><p><b>
Collaborative Culture: </b>Join a team that values accountability, service, and operational excellence, where your leadership shapes how the Executive Office supports the entire organization.</p><p><b>
Meaningful Work: </b>Your leadership will directly strengthen executive effectiveness and organizational efficiency at one of the fastest-growing building automation companies in the country.</p><p><i>
This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Vanguard Maintenance and Electrical, Inc. reserves the right to modify this description at any time</i></p></div>

Senior Executive Assistant

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 <br/>
 <br/>
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 <br/>
 <br/>
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 Executive Assistant
 <br/>
 <br/>
 <ul>
  <li>
   All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
  </li>
  <li>
   Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
  </li>
  <li>
   Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
  </li>
  <li>
   Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
  </li>
  <li>
   Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
  </li>
  <li>
   Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
  </li>
  <li>
   Code and approve all invoices in Ariba as required.
  </li>
  <li>
   Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
  </li>
  <li>
   Maintain updated contact lists and key information databases
  </li>
  <li>
   Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
  </li>
  <li>
   Manage and respond to routine requests and inquiries (Teams / telephone / communications)
  </li>
  <li>
   Manage lunch, coffee and personal requests/logistics as schedule requires.
  </li>
  <li>
   Assist in Special Projects as needed
   <br/>
   <br/>
  </li>
 </ul>
 Studio Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
  </li>
  <li>
   Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
  </li>
  <li>
   Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
  </li>
  <li>
   Manage digital photos and create PowerPoints for design team presentations.
  </li>
  <li>
   Provide agendas, recaps + action plans for team meetings as needed.
  </li>
  <li>
   Maintain and book conference room calendars
  </li>
  <li>
   Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
  </li>
  <li>
   Support and arrange travel logistics for design team.
   <br/>
   <br/>
  </li>
 </ul>
 Salary range: $85,000 - $12,000 annually,
 <br/>
 <br/>
 <ul>
  <li>
   Prior administrative or support experience in a fast-paced environment
  </li>
  <li>
   Demonstrated ability to support executive-level professionals
  </li>
  <li>
   Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
  </li>
  <li>
   Strong problem-solving and critical-thinking abilities
  </li>
  <li>
   Excellent follow-through and task completion
  </li>
  <li>
   Ability to prioritize and multitask effectively under pressure
  </li>
  <li>
   Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
  </li>
  <li>
   Professional interpersonal skills suitable for diverse stakeholder interactions
  </li>
  <li>
   Proactive, solution-oriented mindset with ability to anticipate needs
  </li>
  <li>
   Results-driven with ability to meet critical deadlines
  </li>
  <li>
   High degree of discretion and confidentiality
  </li>
  <li>
   Minimum of three days a week on site/office, wherever Creative director is and needs support
   <br/>
   <br/>
  </li>
 </ul>
</div>


Amazon Web Services (AWS)

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Platform Experience (PLEX) organization is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support the Vice President of PLEX. This high-impact, high-visibility role requires planning and communication skills, solid organizational abilities, and the capacity to meet tight deadlines while juggling multiple critical requests across global teams. The ideal candidate will be a detail-oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor.
 <br/>
 <br/>
 You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the VP and their leadership team. A high level of integrity and discretion in handling confidential information is critical, as is professionalism in dealing with senior executives inside and outside of the company. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
 <br/>
 <br/>
 Working in a highly ambiguous environment, you will complete tasks and projects quickly with minimal guidance, applying superior attention to detail, great organizational skills, and the ability to juggle multiple critical requests while maintaining flexibility and grace under pressure. Over time, you will build deep and trusting professional relationships with the VP and their leadership team, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
 <br/>
 <br/>
 As a strategic partner to the VP, you will lead coordination with nested Executive Assistants across the PLEX organization, fostering a process-driven, efficient, and inclusive environment. You will maintain a comprehensive knowledge of business objectives to support team goals and a thorough grasp of organizational procedures and best practices that drive operational efficiency.
 <br/>
 <br/>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with Microsoft Office products and applications
  </li>
  <li>
   Experience with C-level executive calendar management
  </li>
  <li>
   Experience as an Executive Assistant
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience managing teams
  </li>
  <li>
   Experience working in a matrixed organization
  </li>
  <li>
   Experience effectively managing a substantial and time-sensitive workload
   <br/>
   <br/>
  </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 <br/>
 <br/>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 <br/>
 <br/>
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 <br/>
 <br/>
 USA, WA, Seattle - 98,700.00 - 160,000.00 USD annually
 <br/>
 <br/>
 <br/>
 <strong>
  Company
 </strong>
 - Amazon Development Center U.S., Inc.
 <br/>
 <br/>
 Job ID: A10452927
</div>


Senior Executive Assistant, Platform Experience

GEICO

<div>
 <strong>
  Why Join GEICO?
  <br/>
  <br/>
 </strong>
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 <br/>
 <br/>
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 <br/>
 <br/>
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 <br/>
 <br/>
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 <br/>
 <br/>
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive and Calendar Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
  </li>
  <li>
   Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel, Logistics, and Expense Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
  </li>
  <li>
   Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
  </li>
  <li>
   Prepare and submit expense reports accurately and on time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Planning and Hospitality
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
  </li>
  <li>
   Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
  </li>
  <li>
   Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOU MAY BE A GOOD FIT IF YOU
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
  </li>
  <li>
   Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
  </li>
  <li>
   Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
  </li>
  <li>
   Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
  </li>
  <li>
   Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
  </li>
  <li>
   Communicate clearly and confidently, in writing and in person, across all levels of an organization.
  </li>
  <li>
   Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
  </li>
  <li>
   Handle sensitive personal and professional information with complete discretion and sound judgment/
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ideal Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
  </li>
  <li>
   Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
  </li>
  <li>
   Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
  </li>
  <li>
   Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
  </li>
  <li>
   Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
  </li>
  <li>
   High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
  </li>
  <li>
   Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
  </li>
  <li>
   Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  STRONG CANDIDATES MAY ALSO HAVE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting a fast-paced executive in a corporate or agency environment.
  </li>
  <li>
   Experience working in marketing organizations, either directly or as a partner.
  </li>
  <li>
   Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
  </li>
  <li>
   A background in project management or client services that has sharpened your instinct for anticipating needs.
  </li>
  <li>
   An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location:
 </strong>
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 Chief of Staff to the Chief Marketing Officer
 <br/>
 <br/>
 <strong>
  Annual Salary
  <br/>
  <br/>
 </strong>
 $32.05 - $50.36
 <br/>
 <br/>
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 <br/>
 <br/>
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 <br/>
 <br/>
 <strong>
  The GEICO Pledge
  <br/>
  <br/>
 </strong>
 <strong>
  Great Company:
 </strong>
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 <br/>
 <br/>
 <strong>
  Great Careers:
 </strong>
 Personalized development programs, mentorship, and certification assistance.
 <br/>
 <br/>
 <strong>
  Great Culture:
 </strong>
 Inclusive and collaborative culture rooted in shared success.
 <br/>
 <br/>
 <strong>
  Great Rewards:
 </strong>
 Competitive pay, benefits, and flexibility to support your well-being and future.
 <br/>
 <br/>
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 <br/>
 <br/>
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>


Senior Executive Assistant to CMO

AdaptHealth

<div>Description:
<p><b>
Position Summary:</b></p><p>
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.</p><p><b>
Essential Functions and Job Responsibilities:</b></p><p>
Executive Support</p><ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul><p>
Office Operations Management</p><ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul><p>
Collaboration &amp; Communication</p><ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul><p>
Meeting &amp; Event Coordination</p><ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul><p>
Travel &amp; Expense Management</p><ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul><p>
Project Support</p><ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul><p>
Competency, Skills and Abilities:</p><ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:
<p><b>
Education and Experience Requirements:</b></p><ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul><p><b>
Physical Demands and Work Environment:</b></p><ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant - MGB Thoracic Surgery

Search 8900+ Senior executive assistant jobs near you this July. New roles added regularly across leading industries. Apply today.

8900 senior executive assistant jobs Near Me

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant, Platform Experience

Senior Executive Assistant to CMO

Senior Executive Assistant, C-Suite & Office Operations Manager

Senior Executive Assistant - MGB Thoracic Surgery