senior executive assistant

Citi

<div>
 The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
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 Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.
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 Manages day to day calendar(s) of Citi Country Officer and Banking Head.
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 Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.
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 May prepare and review materials and correspondence for meetings.
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 Assist with creation/modification of presentations, spreadsheets, and other various documents.
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 Plans and arranges travel schedules, agendas, and visa invitations.
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 Liaises with consulates for visa-related matters.
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 Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.
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 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
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 Handles regulatory correspondence dissemination and reporting for CCO travel.
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 Manage contract lifecycle for NEMs.
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 Manages billing-related activities for trade associations associated with the franchise.
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 Orders supplies and process invoices through Procure to Pay system.
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 Process and follow-up on Virtual Requests.
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 Assists in ad-hoc reports special projects as needed.
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 Trains, coaches or guides other administrative staff when required.
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 Obtains CGE approvals for the CCO office, particularly for activities related to government officials.
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 Coordinates Power of Attorney (POA) documentation.
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 Provides backup support to EPSA in managing client and employee events.
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 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
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 Previous office administration experience preferably within a large and complex financial services or similar organization
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 Highly proficient in Microsoft Office
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 Consistently demonstrates clear and concise written and verbal communication skills
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 Demonstrated ability to quickly gain command of new systems
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 Self-motivated and detail oriented
 
 
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 </ul>
 
 Education:
 
 
 
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 Bachelor's/University degree or equivalent experience
 
 
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 </ul>
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 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
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 Job Family:
 
 
 
 Administrative Support
 
 
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 Time Type:
 
 
 
 Full time
 
 
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 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
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 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
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 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

Nykaa

<div>
 
 
 Role Overview :
 
 
 
 
 
 
 Performance Marketing Specialist to join our growth marketing team, with a strong focus on Google Ads and Meta (Facebook/Instagram) Ads. This role is critical to driving high-quality traffic, conversions, and revenue growth across Nykaa&rsquo;s online platforms. The ideal candidate has hands-on experience managing large-scale paid campaigns, a strong analytical mindset, and a passion for optimizing ROI.
 
 
 
 
 
 
 
 
 
 Job Description :
 
 
 
 
 
 
 
 1. Paid Media Strategy &amp; Execution
 
 
 <ul>
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 Plan, launch, and optimize paid campaigns on Google (Search, Display, YouTube, Shopping) and Meta (Facebook, Instagram).
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 Build full-funnel paid media strategies aligning with marketing and business goals.
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 Conduct extensive keyword research and audience segmentation to drive relevant traffic.
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 </ul>
 
 
 
 
 
 2. Performance Optimization
 
 
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 Monitor daily campaign performance against key metrics: CTR, CVR, CPA, ROAS.
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 A/B test creatives, ad copies, and audience segments for continuous improvement.
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 Manage campaign budgets and pacing to maximize efficiency and impact.
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 </ul>
 
 
 
 
 
 3. Reporting &amp; Analysis
 
 
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 Deliver campaign performance reports with actionable insights.
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 Use tools like Google Analytics, AppsFlyer, and Meta Insights for tracking and attribution.
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 Collaborate with analytics teams to deep-dive into campaign data and improve performance.
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 </ul>
 
 
 
 
 
 4. Collaboration &amp; Coordination
 
 
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 Work closely with creative, product, and category teams to ensure alignment of marketing messaging.
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 Share feedback on creative performance to design and content teams for ongoing improvement.
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 Stay updated on industry trends, platform updates, and best practices.
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 </ul>
 
 
 
 
 
 
 
 
 Knowledge and Skill / Qualification Requirements :
 
 
 
 
 
 <ul>
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 1&ndash;5 years of experience in performance marketing, specifically managing Google and Meta campaigns.s
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 Proficiency in campaign setup, optimization, and reporting on Google Ads &amp; Meta Ads Manager.
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 Proficiency in Google Analytics, AppsFlyer, or Branch for tracking and performance measurement.
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 Ability to analyze data, derive insights, and implement optimization strategies.
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 Experience in managing affiliates and strategic partnerships is a plus.
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 Strong stakeholder management and ability to work in a fast-paced environment.
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 </ul>
 
 
</div>

Performance Specialist - Senior Executive/Assistant Manager

SHAFA AL NAHDAH BUILDING CONTRACTING LLC

<div>
 
 
 Executive Assistant to Managing Director
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Travel:
 
 
 Frequent travel to Tanzania (extended stays required)
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly disciplined, structured, and execution-driven
 
 Senior Executive Assistant
 
 to support a Managing Director overseeing multiple agribusiness and industrial operations across the UAE and East Africa.
 
 
 The Senior Executive Assistant will function as the Managing Director&rsquo;s operational extension &mdash; ensuring priorities are executed, deadlines are enforced, communication is structured, and strategic initiatives move forward without delay.
 
 
 This role requires maturity, decisiveness, strong follow-through, and the ability to operate confidently at C-suite level.
 
 
 
 
 
 
 Core Mandate
 
 
 
 The SEA exists to:
 
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 Protect the MD&rsquo;s time
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 Enforce structure across departments
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 Ensure execution of decisions
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 Improve organizational response speed
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 Reduce operational friction
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 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Rhythm &amp; Priority Control
 
 
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 Own and structure the MD&rsquo;s calendar with strategic prioritization
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 Prepare daily and weekly priority maps
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 Maintain action logs for all executive decisions
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 Ensure zero loss of instruction or follow-through
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 Escalate risks early
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 </ul>
 
 
 
 
 
 2. Cross-Department Execution Oversight
 
 
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 Track KPIs across finance, operations, HR, and projects
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 Coordinate structured updates from department heads
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 Identify underperformance before it reaches crisis level
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 Ensure alignment between Dubai headquarters and Tanzania operations
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 </ul>
 
 
 
 
 
 3. Multi-Country Operational Coordination
 
 
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 Coordinate frequent travel between Dubai and Tanzania
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 Travel with the MD when required
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 Act as temporary coordination hub when on-site in Tanzania
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 Maintain structured documentation across locations
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 </ul>
 
 
 
 
 
 4. Executive Communication Control
 
 
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 Draft high-level correspondence
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 Interface with senior managers and investors
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 Filter inbound requests to protect executive bandwidth
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 Ensure all communication is structured and clear
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 </ul>
 
 
 5. Personal Executive Management
 
 
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 Manage personal and family calendar
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 Coordinate appointments and personal commitments
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 Organise and execute personal tasks on behalf of the MD
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 </ul>
 
 
 
 
 
 Required Experience
 
 
 <ul>
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 7+ years supporting CEOs, founders, or Managing Directors
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 Experience in structured corporate or multi-entity environments
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 Exposure, operations, or large-scale projects preferred
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 Experience operating in emerging markets is advantageous
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 Required Competencies
 
 
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 Exceptional organization skills
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 High execution discipline
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 Strong written and verbal English
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 Undertands how to utalize AI for better efficency
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 Ability to hold senior managers accountable respectfully
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 Strong reporting and documentation habits
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 Emotional intelligence with firmness
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 </ul>
 
 
 
 
 
 Personality Profile
 
 
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 Calm under pressure
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 Proactive and anticipatory
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 Loyal and discreet
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 High work stamina
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 Structured thinker
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 Not intimidated by strong personalities
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 Comfortable operating in high-performance environments
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 </ul>
 
 
 
 
 
 Travel Requirements
 
 
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 Must be willing to travel regularly to Tanzania
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 Extended stays (1&ndash;4 weeks) required
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 Comfortable working in operational environments
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 </ul>
 
 
 
 
 
 Performance Metrics (KPIs)
 
 
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 100% meeting action tracking
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 Zero missed critical deadlines
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 Weekly executive dashboard delivered consistently
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 Improved cross-department execution speed
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 Reduced operational delays
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 </ul>
 
 
</div>

Executive Assistant to Managing Director

Quick jobs

<div>Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the CEO in day-to-day executive, administrative, and coordination tasks. The ideal candidate will act as a trusted partner to the CEO, ensuring smooth communication, efficient scheduling, accurate documentation, and professional follow-up across all executive activities.
Key Responsibilities<ul>
<li>Provide full administrative and executive support to the CEO</li>
<li>Manage calendars, schedule meetings, and coordinate appointments</li>
<li>Prepare, draft, and review professional correspondence (letters, emails, reports)</li>
<li>Take accurate Minutes of Meetings (MoM) and ensure proper follow-up on action points</li>
<li>Prepare presentations, reports, and briefing documents for meetings</li>
<li>Coordinate internal and external meetings, including logistics and agendas</li>
<li>Handle confidential information with discretion and professionalism</li>
<li>Act as a point of contact between the CEO and internal/external stakeholders</li>
<li>Maintain organized records, files, and documentation</li>
<li>Support ad-hoc administrative and executive tasks as required</li></ul>
Required Skills &amp; Qualifications<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative role</li>
<li>Strong written and verbal communication skills in Arabic and English</li>
<li>Excellent organizational, time-management, and multitasking abilities</li>
<li>High attention to detail and accuracy in documentation</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Professional demeanor with strong interpersonal skills</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Based in Kuwait with availability to work on-site</li></ul></div>

Executive Assistant

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Female Admin Coordinator

Corporate Professionals

Job Title: Personal Assistant to Senior PartnerWe are seeking a highly organized and detail-oriented Personal Assistant (PA) to support a Senior Partner specializing in Competition / Antitrust Law. This role requires a candidate having experience in the legal industry. The PA will act as a key coordination point between the Partner, clients, regulators, internal teams, and external counsel.Key Responsibilities 1. Executive &amp; Calendar Management<ul><li>Manage the Partner&rsquo;s calendar, including court matters, client meetings, internal reviews, and regulatory hearings</li><li>Schedule and coordinate meetings across time zones with clients, law firms, and authorities</li><li>Ensure the Partner is fully prepared for all meetings, hearings, and conferences</li></ul>2. Communication Management<ul><li>Review, prioritize, and respond to emails on behalf of the Partner when required</li><li>Draft professional correspondence with clients, regulators, and law firms</li><li>Handle confidential and sensitive legal information with utmost discretion.</li></ul>3. Meeting &amp; Case Coordination<ul><li>Prepare meeting agendas, briefing notes, and background documents</li><li>Take detailed minutes during legal strategy meetings and client discussions</li><li>Follow up with internal teams to ensure timely action on Partner instructions</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel, accommodation, and itineraries</li><li>Coordinate logistics for conferences, hearings, and client visits</li></ul>5. Records &amp; Information Management<ul><li>Maintain digital and physical filing systems for legal matters</li><li>Organize contracts, case papers, research notes, and regulatory documents</li><li>Ensure quick retrieval of documents for urgent matters</li></ul>Skills &amp; Competencies<ul><li>Strong background in legal or consulting industry is preferred</li><li>Excellent written and verbal communication</li><li>High level of confidentiality and professionalism</li><li>Strong attention to detail, especially in legal documents</li><li>Ability to manage multiple high-priority matters simultaneously</li><li>Proactive, dependable, and able to work with minimal supervision</li><li>Comfortable interacting with senior lawyers, clients, and regulatory officials</li></ul>Educational Background Bachelors/Diploma in communications, personal secretaryship is preferred.Experience Requirements<ul><li>Minimum 2+ years of experience as a Personal Assistant / Executive Assistant from a legal industry, government body or consulting background is preferred</li><li>Prior experience supporting a law firm partner, senior advocate, or legal professional is highly desirable</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Gmail/Outlook)</li><li>Comfortable with document management systems.</li></ul>Personal Attributes<ul><li>Highly organized and process-driven</li><li>Calm under pressure and deadline-focused</li><li>Strong sense of ownership and accountability</li><li>Professional demeanor and polished communication style</li></ul>Job Types: Full-time, PermanentPay: ₹360,000.00 - ₹600,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid time off</li></ul>Work Location: In person

Personal Assistant to Senior Partner

Peoplefy

<div>
 
 🚀
 
 We&rsquo;re Hiring: Executive Assistant to CEO (looking for Immediate Joiner Only)
 
 
 
 
 
 
 We are looking for a highly organized, proactive, and detail-oriented
 
 Executive Assistant to the CEO
 
 to provide high-level strategic and administrative support. This is a high-visibility role that requires discretion, strong business acumen, and the ability to operate in a fast-paced environment.
 
 
 
 
 
 🔹
 
 Key Responsibilities:
 
 
 <ul>
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 Manage and optimize the CEOs calendar, ensuring alignment with strategic priorities
 </li>
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 Prepare executive briefings that include research, data analysis, and actionable insights
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 Track KPIs, strategic initiatives, and organizational goals; provide regular status updates
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 Develop dashboards, summaries, and performance reports for executive review
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 Support preparation for board meetings with data-driven presentations and analysis.
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 Analyze business performance metrics and highlight risks, trends, and opportunities.
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 Build structured reports and presentations to support strategic discussions
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 </ul>
 
 
 
 
 🔹
 
 What We&rsquo;re Looking For:
 
 
 
 &bull; 4 years of experience supporting senior leadership / C-suite level, Calendar and travel management, MOM.
 
 
 &bull; Strong analytical and presentation skills
 
 
 &bull; Excellent organizational and time-management abilities
 
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 
 &bull; Ability to work independently and manage multiple priorities
 
 
 
 
 
 If you&rsquo;re ready to take on a dynamic and impactful role, apply now
 
 gayatri.pat@peoplefy.com
 
 
 
 or reach out directly!
 
 
 
 
 
 
 
 
 #Hiring #ExecutiveAssistant #CEOOffice #Leadership #CareerOpportunity
 
</div>

Executive Assistant to Chief Executive Officer

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