senior project coordinator

FE Controls Corporation

<div><div><div>FE Controls Corporation is a dynamic and growing organization based in Fremont, California. We are committed to delivering high-quality solutions to our clients and fostering a collaborative workplace where talented professionals can thrive. We are currently seeking an experienced and driven Senior Project Coordinator to join our team and lead key initiatives from inception through successful completion. 
</div><div>Position Overview 
The Senior Project Coordinator will be responsible for supporting and coordinating projects across multiple departments, ensuring smooth day-to-day operations and timely delivery of project milestones. This role requires a detail-oriented professional with excellent organizational and communication skills, a proactive mindset, and a proven ability to keep cross-functional teams aligned and on track. The ideal candidate thrives in a fast-paced environment and is passionate about keeping projects running efficiently from start to finish. 
 
Key Responsibilities
</div><ul><li>Coordinate and support the planning and execution of multiple concurrent projects, ensuring tasks, timelines, and deliverables remain on track.</li>
<li>Develop and maintain detailed project schedules, action item logs, and status reports for internal teams and stakeholders.</li>
<li>Serve as a central point of contact for project communications, facilitating information flow between team members, departments, and leadership.</li>
<li>Schedule and coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items.</li>
<li>Track project progress against milestones and proactively flag delays, risks, or resource conflicts to project leadership.</li>
<li>Assist with budget tracking and expense reporting to support project financial management.</li>
<li>Maintain organized project documentation, files, and records using company tools and systems.</li>
<li>Support vendor and contractor coordination, including purchase order tracking and delivery follow-ups.</li>
<li>Contribute to the development and improvement of project coordination processes and templates.</li>
</ul><div>Required Qualifications</div>
<ul><li>Bachelor's degree in Business Administration or Engineering, or related field of study. Equivalent experience considered.</li>
<li>Excellent written and verbal communication skills, with a strong attention to detail.</li>
<li>Ability to work effectively both independently and as part of a team.</li>
<li>Experience using computers for a variety of tasks.</li>
<li>Competency in Microsoft applications including Word, Excel, Projects, and Outlook.</li>
<li>Knowledge file management, transcription, and other administrative procedures.</li>
<li> Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.</li>
<li>Ability to work on tight deadlines.</li>
<li>Access to available transportation.</li>
<li>Available to travel to various sites throughout the Bay Area.</li>
</ul><div>Compensation and Benefits 
FE Controls Corporation offers a competitive compensation package designed to reward your experience and expertise: 
</div><ul><li>Salary: $60,000 - $65,000 per year, based on experience</li>
<li>401(k) retirement plan with company matching</li>
<li>Medical, Dental, Vision</li>
<li>Paid Time Off (PTO)</li></ul></div></div>

Senior Project Coordinator

Burtplace General Contracting LLC

Location: ( UAE , Abu Dhabi ) Job Type: (Full-Time)Burtplace General Contracting is a leading construction company specializing in a wide range of services, including design and building, renovation, remodeling, and project management. Our team of experts has years of experience in the construction industry and is committed to delivering exceptional quality and value to our clients.Job Description: We are seeking a detail-oriented MEP Coordinator to oversee mechanical, electrical, and plumbing aspects of our projects. The ideal candidate will coordinate with project teams, subcontractors, and suppliers to ensure smooth execution of MEP works.Key Responsibilities:<ul><li>Coordinate all MEP activities on site with project managers and engineers.</li><li>Ensure MEP works are executed according to design, quality standards, and project timelines.</li><li>Track and monitor progress of MEP subcontractors.</li><li>Resolve technical issues in coordination with design and engineering teams.</li><li>Maintain documentation of site activities, progress reports, and approvals.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Mechanical, Electrical, or Civil Engineering, or related field.</li><li>Proven experience as MEP Coordinator in construction projects is MUST</li><li>Strong organizational, communication, and problem-solving skills.</li><li>Familiarity with project management and MEP software is a plus.</li></ul>Job Type: Full-timePay: AED16,000.00 - AED18,000.00 per monthWork Location: In person

Gdm interiors

Job descriptionWe are looking for a dynamic Senior Project Coordinator to manage and coordinate all types of Fit Out projects, from simple activities to more complex plans.Project Coordinator responsibilities include working closely with the CEO to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you&rsquo;ll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the Project Coordinator&rsquo;s duties are to ensure that all projects are completed on time, within budget and meet high quality standards. Responsibilities<ul><li>Coordinate project management activities, resources, equipment and information</li><li>Manage a team of Junior Project Coordinators</li><li>Should be experienced to do Government submission, DCD, DDA, DM, and also Landlord work permits</li><li>Break projects into doable actions and set timeframes</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Make sure that clients&rsquo; needs are met as projects evolve</li><li>Help prepare budgets</li><li>Analyze risks and opportunities</li><li>Oversee project procurement management</li><li>Monitor project progress and handle any issues that arise</li><li>Act as the point of contact and communicate project status to all participants</li><li>Work with the Project Manager to eliminate blockers</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Requirements and skills Proven work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery An ability to prepare and interpret flowcharts, schedules and step-by-step action plans<ul><li>Solid organizational skills, including multitasking and time-management</li><li>Strong client-facing and teamwork skills</li><li>Familiarity with risk management and quality assurance control</li><li>Strong working knowledge of Microsoft Project, AutoCAD and Microsoft Planner</li><li>Hands-on experience with project management tools</li><li>Candidates who can join immediately will be considered</li></ul>JJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to SAIF Zone to work?</li><li>Do you have an experience of minimum 4 years in the Fit Out industry as a Project Coordinator?</li></ul>License/Certification:<ul><li>Driver's Licence? (Preferred)</li></ul>Work Location: In person

Senior Project Coordinator- Fit Out

Sionna Therapeutics

<div>Description:

Sionna Therapeutics is a clinical-stage biopharmaceutical company on a mission to revolutionize the current treatment paradigm for CF by developing novel medicines that normalize the function of the CFTR protein. Sionna&rsquo;s goal is to deliver differentiated medicines for people living with CF that can restore their CFTR function to as close to normal as possible by directly stabilizing CFTR&rsquo;s nucleotide-binding domain 1 (NBD1), which the company believes is central to potentially unlocking meaningful improvements in clinical outcomes and quality of life for people with CF. Leveraging over a decade of the co-founders&rsquo; extensive research on NBD1, the company is advancing a pipeline of novel small molecules engineered to correct the defects caused by the F508del genetic mutation, which resides in NBD1. Sionna is also developing a portfolio of complementary CFTR modulators that are designed to work synergistically with its NBD1 stabilizers to improve CFTR function. 
<h2 class="jobSectionHeader">Position Summary:</h2>
Sionna Therapeutics is seeking a Senior Clinical Project Coordinator (Sr. CPC) to support the day-to-day execution of clinical studies. This role will be responsible for coordinating essential study documentation, managing the electronic Trial Master File (eTMF), and contributing to the development and maintenance of clinical operations templates and Standard Operating Procedures (SOPs) in collaboration with Quality Assurance (QA) and the Director of Clinical Operations. This role reports to the Director of Clinical Operations.<h2 class="jobSectionHeader">
Responsibilities:</h2><ul><li>
Working with the Clinical Study Lead (CSL), other study team members and the CRO, collect, distribute, track and file clinical study documentation</li><li>
Manage eTMF set-up, maintenance and completeness reviews in accordance with the TMF Plan</li><li>
Support study start-up, maintenance and close out activities as directed by the CSL, including Protocol Deviation review, ICF updates, and creating study plans, as needed</li><li>
Assist with CRO/vendor management to help ensure proper oversight</li><li>
Perform and document the QC of clinical study documents prior to finalization, as needed (protocol, ICFs, etc.)</li><li>
Distribute copies of finalized study documents (protocol, IB etc.) to vendors and internal team members, as needed</li><li>
Assist with the tracking and management of clinical study-related contracts, budgets and Purchase Orders, working closely with the Finance and Sourcing teams on invoicing and change order processing</li><li>
Track screening and enrollment activities for assigned study(ies) and provide updates in meetings as appropriate</li><li>
Help perform User Acceptance Testing (UAT) for clinical databases, as needed</li><li>
As needed, assist with study sample shipments and clinical supply shipments</li><li>
Collaborate cross-functionally to assist with study timeline adherence and deliverables</li><li>
Coordinate study team meetings, distribute materials and agendas, track action items, as needed</li><li>
Help to ensure studies are always &ldquo;inspection ready&rdquo;</li><li>
Additional tasks as needed</li></ul>
Requirements:
<ul><li>Bachelor&rsquo;s degree or equivalent in health-related field preferred</li><li>
6+ years of relevant experience in the pharmaceutical/biotechnology industry; 3+ years as a Clinical Project Coordinator</li><li>
Knowledge of clinical operations processes and documentation</li><li>
Strong organizational skills and attention to detail</li><li>
Basic knowledge of GCP/ICH as it pertains to clinical operations</li><li>
Ability to work in a small organization and multitask with changing priorities</li><li>
Excellent interpersonal, problem-solving and organizational skills</li><li>
Excellent written and oral communication skills</li></ul>
 Salary Range: $95,000 &ndash; $120,000</div>

Senior Clinical Project Coordinator

Deliverydevs (Private) Limited

We are seeking a dynamic and motivated individual to join our team in the role of Project Coordinator. This position is ideal for someone with a passion for technology, excellent organizational skills, and a strong desire to contribute to the successful delivery of software projects.Responsibilities:&middot; Collaborate with senior project managers in developing project timelines and milestones.&middot; Facilitate clear communication among teams, clients, and stakeholders.&middot; Maintain project documentation, including plans, reports, and meeting minutes.&middot; Identify and address potential project risks; assist in developing mitigation strategies.&middot; Ensure deliverables meet quality standards through periodic reviews.&middot; Support client interactions and promptly address inquiries and concerns.&middot; Responsible for maintaining ERP-related to projects and CRM-related information.&middot; Assist in resource allocation, workload management, and team performance monitoring.Qualifications:&middot; Bachelor&rsquo;s degree in CS, SE, or a relevant field.&middot; 3 to 6 months of experience and also fresh graduates with a degree in CS or SE are also encouraged to apply.&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; Basic understanding of software development processes.&middot; Proficiency in project management tools and software.Preferred Skills:&middot; Familiarity with Agile methodologies.&middot; Experience with project management tools such as Jira, Trello, or Asana.&middot; Basic technical understanding of software development.Job Type: Full-timePay: From Rs50,000.00 per monthWork Location: In person

Junior Project Coordinator

K&A Engineering

<div><div><div><div>K&amp;A Engineering Consulting &ndash; is a privately held company, providing comprehensive consulting, engineering and design, program/project management, construction management, and support services to power utility and industrial clients. Specializing in substation, transmission, distribution, distributed energy resources, and EPC services, we excel in solving complex challenges with precision-driven solutions. We pride ourselves on employing top talent, fostering a culture of excellence, and building meaningful relationships with clients and employees.
Powered By Innovation, Passion, And Purpose.
Start your K&amp;A Career:
We are seeking a highly motivated and skilled Junior Proposal Coordinator to join our team at K&amp;A Engineering in Syracuse NY, Cary NC or Charlotte NC. In this role, you will have the opportunity to work on exciting and challenging projects that make a real impact in the energy and utility sectors. You&rsquo;ll be part of a dynamic, people-focused team where your expertise, ideas, and contributions will be valued and celebrated.
We&rsquo;re looking for a motivated, detail-oriented Junior Proposal Coordinator to join our growing engineering firm. This role blends proposal development with marketing support, making it a great fit for someone who enjoys writing, organization, and creative problem-solving. You&rsquo;ll collaborate closely with project managers, engineers, and leadership staff to help us win new work and strengthen our brand presence.
Role Expectations:
<ul><li>Assist in preparing, editing, and formatting proposals</li>
<li>Maintain proposal calendars, track deadlines, and ensure timely submission of all required documents.</li>
<li>Gather and organize content from technical staff, including resumes, project descriptions, and technical narratives.</li>
<li>Support the development of proposal templates,</li>
<li>Help manage internal proposal libraries and ensure content is accurate and up to date.</li>
<li>Act as a liaison between engineering and marketing</li>
<li>Contribute to marketing collateral such as brochures, and presentations.</li>
<li>Interview SMEs and create project profiles</li>
<li>Support brand consistency across all external communications.</li>
</ul>
What we&rsquo;re looking for:
<ul><li>Bachelor&rsquo;s degree in Communications, Marketing, English, Business, Journalism, or a related field (or equivalent experience).</li>
<li>Strong writing, editing, and proofreading skills.</li>
<li>Excellent attention to detail and ability to manage multiple deadlines.</li>
<li>Proficiency with Microsoft Office</li>
<li>Interest in the architecture/engineering/construction (AEC) industry&mdash;experience is helpful but not required.</li>
<li>A collaborative mindset and willingness to learn from senior team members.</li>
</ul>
Pay Range $50,000-55,000/year
Why Join K&amp;A?
People-First Culture: We put our people at the center of everything we do, creating an environment where your professional and personal growth is a top priority.
Innovation &amp; Learning: We encourage continuous learning and invest in your development through training, mentorship, and hands-on experience.
Collaborative Team Environment: We believe in the power of collaboration and working together to achieve the best outcomes for our clients and employees.
Recognition &amp; Growth: We&rsquo;ve earned our reputation through uncompromising precision and a commitment to excellence. As an agile and fast-growing company, we offer plenty of opportunities for your career advancement and growth.
Competitive Compensation &amp; Benefits: We offer a comprehensive benefits package for eligible classified employees, including but not limited to:
</div>
<ul><li>Medical, Dental, and Vision Insurance</li>
<li>FSA, HSA, and Dependent Care Spending Account</li>
<li>401K (Traditional and Roth with Company Match)</li>
<li>Lifestyle Spending Account (LSA)</li>
<li>Paid Parental Leave
</li><li>Paid Holidays and Flexible PTO</li>
<li>Tuition Reimbursement, Parking and Transit Reimbursement, and Pet Insurance
</li><li>Long-Term Disability, Short-Term Disability, and Life Insurance</li>
<li>EAP (Employee Assistance Program)</li>
</ul>
Check out our career page for more information!
The salary range for this role considers a wide range of factors that are considered in making compensation decisions, including but not limited to technical ability, experience and training, licenses and certifications, and other related skillsets. The disclosed range is an estimate and has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.</div></div></div>

Junior Proposal Coordinator

TAIT

<div>TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock &lsquo;n&rsquo; roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT&rsquo;s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyonc&eacute;, and The Olympics 
 
Position Purpose:
 
We are seeking great Senior Freelance Event Production Coordinators, Documentation and Systems for upcoming project work. The Senior Freelance Event Production Coordinator, Documentation and Systems is responsible for the systematic creation, ongoing management, and periodic distribution of project documentation in conjunction with the overall event strategy. This role ensures that all project records are accurate, up to date, properly stored, and easily available to relevant stakeholders upon request. This position will ensure all documents are created and presented to a high presentation standard for client/external uses. A key deliverable of this position is creating and maintaining the event across all departments and milestones; ensuring its accuracy and tracking all changes.
 
 
This role supports and reports to Event Management and may interface directly with TAIT and Event executives. Event Management operates as the Account Management department, which manages client and partner relationship as well as overseeing all other festival departments. Staff working in this department will be expected to work cross-functionally to collaborate and support each other on daily tasks and duties.
 
 
Role will require both advance, remote work and on ground presence in Riyadh, KSA for the months of November and December 2026. 
 
Responsibilities: 
 
Event Schedule:<ul><li>
Creation and maintenance of the Event Schedule using a live, online platform (Smartsheet, Airtable or similar). This includes maintaining the schedule for specific phases, projects, or departments (such as Build, Show and Load Out.)</li><li>
Maintaining data for accuracy across all departments, ensuring close communication with relevant teams &ndash; including Partners / Suppliers as well as internal project departments</li><li>
Maintaining the agreed criteria for Event Schedule items.</li><li>
Pro-actively tracking and escalating any changes, shifts or slippage to the schedule to Event Management Team.</li><li>
Maintaining Event Milestones in an externally facing format.</li></ul> 
 Document Creation:<ul><li>
Create and maintain project documents, including but not limited to: Process and Workflow documentation, project guides, project reports &ndash; for internal and external audiences, onboarding documentation and Internal &amp; External Communication pieces as needed.</li><li>
Project Templates for team use</li><li>
Ensure all documents are created to a high presentation standard inclusive of brand guidelines.</li><li>
As required, refine and present provided information in a clear, structured, and visually engaging format.</li></ul> 
 Project Master Deck:<ul><li>
Create and maintain a master client project deck for regular distribution, ensuring it is designed to a high presentation standard.</li><li>
Work with Event and Department Coordinators to ensure this is accurate and continuously kept up to date to reflect the latest status and that it represents a &quot;source of truth&quot; of the overall project.
 </li></ul> 
Project Reporting:<ul><li>
Lead the creation and management of project reporting such as weekly client project reports, milestone and deliverables tracking and status reports.</li><li>
Support in the creation of required post event reports and documents.</li></ul> 
 Change Log:<ul><li>
Lead in the creation of Change Logs for select Project Fundamental Documents, including but not limited to: Site Plan Drawing(s), Staffing Grid, Schedule, RFP Tracker</li><li>
Logs should include a high level of detail, tracking dates, contact information, and change rationale.
 </li></ul> 
Document Control &amp; Administration:<ul><li>
Set up and maintain document control systems in accordance with project procedures.</li><li>
Register all incoming and outgoing project documents in central repository (Box). Confirm all documents are properly indexed, categorized, and searchable.</li><li>
Maintain master document register and document status reports.</li><li>
Manage document revisions, always ensuring correct version control and withdrawing superseded documents.</li><li>
Oversee periodic and end of project reviews of department file systems to capture current relevant information and certify alignment with project filing systems and searchability for the client and/or other teams.</li></ul> 
 Document Distribution:<ul><li>
Distribute documents to internal teams, clients, and external stakeholders as per distribution lists and established cadence.
</li><li>As documents are received, ensure they are distributed to relevant parties and teams.
</li><li>Ensure timely issuance of documents in accordance with project schedules and cadences.</li></ul> 
 Project Support and Coordination:<ul><li>
Liaise with Event Management and project departments to coordinate document workflows.</li><li>
Interface with suppliers and client to provide documentation as required.
</li><li>Provide guidance and training to project staff on document control procedures and systems and provide support in locating and retrieving documents.</li><li>
This role is fluid in nature and may vary by project phase based on needs.</li></ul> 
 
Position Requirements:<ul><li>
Bachelor's degree and 2 years minimum of event experience or similar.</li><li>
Past experience in the GCC area required, especially KSA, Dubai, Qatar, etc.</li><li>
Have excellent interpersonal &amp; communication skills, both verbal &amp; written.</li><li><ul><li>
Fluent English is a requirement for this position. Arabic or Urdu proficiency preferred but not required.</li></ul></li><li>
Positive, &ldquo;can do&rdquo; attitude and approach to all tasks.</li><li>
Exceptional attention to detail, maintaining high degree of accuracy and presentation</li><li>
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint</li><li>
Creatively focused, with a keen eye for presentation / document layout.</li><li>
Experience using Monday.com, AirTable, Google docs, Smartsheet, or similar database and tracking software(or willing to learn).</li><li>
Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.</li><li>
Ensure that all work conforms to pre-established specifications &amp; standards.</li><li>
Take initiative, multi-task, and work positively in a fast-paced environment.</li><li>
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.</li><li>
Demonstrate a sense of urgency &amp; act responsively.</li><li>
Work independently as well as within a team environment.</li><li>
Supremely organized, detail-oriented, and thorough.</li></ul> 
 
 TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.</div>

Senior Freelance Event Production Coordinator, Documentation and Systems

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