service administrator

Parisima Talent

<div>
 
 
 Service Administrator
 
 
 
 
 Dubai
 
 
 
 
 
 
 
 About the Company
 
 
 
 Our client is one of the leading Dubai-based providers of engineered temporary power and cooling rental solutions serving the Middle East and GCC region.
 
 
 
 
 
 
 About the Role
 
 
 
 Responsible for controlling all documentation and administrative tasks and updating the ERP system for the Operations, Service, and Support departments.
 
 
 
 
 
 
 Duties and Responsibilities
 
 
 
 
 Service &amp; Maintenance Planning
 
 
 <ul>
 <li>
 Plan, coordinate, and execute
 
 A-service maintenance schedules
 
 </li>
 <li>
 Plan, implement, and monitor
 
 B-service schedules
 
 </li>
 <li>
 Monitor engine oil sampling and follow up as required
 </li>
 <li>
 Control equipment inspections for specialist certifications
 </li>
 </ul>
 
 
 ERP &amp; Documentation Management
 
 
 <ul>
 <li>
 Create service jobs in the ERP system and close jobs in accordance with procedures
 </li>
 <li>
 Maintain asset plant files, equipment registers, and service tracking schedules
 </li>
 <li>
 Ensure service tracking sheets are accurate and up to date
 </li>
 <li>
 Maintain all engineering and equipment documentation
 </li>
 <li>
 File documents correctly in equipment and operations files
 </li>
 <li>
 Handover completed documents to Hire Desk Controllers (HDC) for operations filing
 </li>
 </ul>
 
 
 Operations &amp; Asset Control
 
 
 <ul>
 <li>
 Maintain and monitor asset movements, update logs, and send daily reports to management
 </li>
 <li>
 Maintain site logs for long-term power and HVAC projects
 </li>
 <li>
 Apply for site access passes and arrange on-site training for technicians
 </li>
 <li>
 Maintain customer site records
 </li>
 </ul>
 
 
 Monitoring &amp; Reporting
 
 
 <ul>
 <li>
 Daily monitoring of live link systems to pre-empt customer breakdown reports
 </li>
 <li>
 Maintain service breakdown and customer complaint logs
 </li>
 <li>
 Ensure daily and weekly reports are accurate and submitted to management
 </li>
 </ul>
 
 
 Customer &amp; OEM Coordination
 
 
 <ul>
 <li>
 Liaise with clients and conduct site visits when required
 </li>
 <li>
 Conduct weekly or monthly customer feedback calls and record outcomes
 </li>
 <li>
 Communicate with OEMs regarding parts, warranty, and service matters
 </li>
 <li>
 Manage warranty processes in line with RSS procedures
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Must have Mechanical Engineering background.
 
 
 Customer Service experience in a service admin role.
 
 
 &bull; Supervisory Skills
 
 
 &bull; Interpersonal Skills
 
 
 &bull; Written and Oral Communication Skills
 
 
 &bull; Excellent organisational communication and administration skills
 
 
 &bull; Capable of working on own initiative and proactively as part of a team
 
 
 &bull; High level of attention to detail
 
 
 &bull; Flexible approach
 
 
 &bull; Confident with statistical analysis
 
 
 &bull; Creative, self-confident and assertive
 
 
 &bull; Remains calm in a fast-paced environment
 
 
 &bull; Prioritizing the completion of critical tasks required by role.
 
 
 &bull; Being proactive and driving actions forward to deliver results with little direct supervision.
 
 
 &bull; Working in a structured manner and using data and facts to communicate and influence.
 
 
 &bull; Contributing to a productive work environment through a positive &ldquo;can do&rdquo; attitude and collaborative relationships with colleagues.
 
 
 &bull; Demonstrating confidence to challenge the status quo and promote better ways of doing things.
 
</div>

Service Administrator

Anderson Wright Consulting Ltd

SALES & CUSTOMER SERVICE ADMINISTRATOR - KITCHEN REFURBISHMENT - LOCATION Newbury (Thatcham) - PART TIME - SALARY £12.50 per hour + BONUS & BENEFITS Sales and Customer Service Administrator required for the UK's leading and award-winning Kitchen makeover company. They specialise in renovating existing kitchens instead of replacing, typically saving customers 50% of the cost of replacement. They also offer the option of supplying and fitting a brand-new kitchen if the existing kitchen cannot be updated Due to their continued growth and success, they are now recruiting for a Sales and Customer Service Administrator to work part time out of the Newbury Branch THIS IS A PART TIME ROLE (NOT FULL TIME) WITH A SATURDAY ON A ROTA BASIS (ESSENTIAL) THE ROLE <ul> <li>As Kitchen Showroom Consultant you will be the first point of contact for customers coming to the showroom and via telephone</li><li>Gathering full customer requirements, what they are looking to achieved & their expected spend level.</li><li>Arranging and booking appointments for a member of the team to carry out a home visit to present the sales possibilities & take measurements etc.</li><li>You will be showing customers the products and service on offer e.g. Kitchen doors, worktops, handles, appliances etc.</li><li>Helping customer choose colours, styles etc.</li><li>Taking phone calls from potential and existing customers as well as suppliers</li><li>Following up internet and email enquiries</li><li>You will also be carrying out general admin duties e.g., quotations, placing orders, dealing with suppliers and other admin work as required</li><li>Ensuring the showroom is always clean and tidy</li><li>This is a Part Time role working during the week with a Saturday on a Rota Basis</li><li>Working as a part of a small team, helping out in all departments as business dictates</li><li>You will be working from the Thatcham Branch, on the A4.</li></ul> THE PERSON <ul> <li>The successful Showroom Consultant MUST have experience in a similar role with significant customer interaction both via the phone and face to face. Minimum of 2 years.</li><li>It would be advantageous to have previous experience in Kitchens, Bathrooms, Bedrooms, DIY, Home Furnishing etc.</li><li>A friendly disposition and ability to engage customers is essential</li><li>Enthusiasm for and a strong interest in home improvements</li><li>The successful candidate must be able to work independently, often looking after the showroom on your own.</li><li>Confident & able to convert a customer enquiry into a lead or home/showroom appointment</li><li>Able to work alternate Saturdays with additional hours as required (No Sundays)</li><li>You must be IT proficient, able to use email, Word, Excel and the Microsoft suite</li><li>You MUST have excellent customer service skills with great customer facing skills</li><li>Hands on and happy to help within all departments</li><li>Live within a commutable distance to the Thatcham Branch</li></ul> THE PACKAGE <ul> <li>Salary £12:50 per hour</li><li>Bonus scheme</li><li>Pro Rata Holiday entitlement </li><li>Free uniform</li><li>Pension Scheme</li><li>Staff Discounts</li><li>Part Time</li></ul> THIS IS A PART TIME ROLE WITH A SATURDAY ON A ROTA BASIS SALES & CUSTOMER SERVICE ADMINISTRATOR - KITCHEN REFURBISHMENT - LOCATION Newbury (Thatcham) - PART TIME - SALARY £12.50 per hour + BONUS & BENEFITS

Sales and Customer Service Administrator

Ontario Refrigeration Service, Inc.

Service Coordinator/ AdministratorTo be considered for this position, please submit your resume to Cindy@ontref .com AND call (909)509-8642 to leave a voicemail for Cindy, describing why this opportunity might be right for you.Would you like to look forward to getting up to go to work again?! California&rsquo;s premier commercial HVAC provider seeks a new member for our team in Ontario, CA. Ontario Refrigeration operates from 10 locations in the Western United States and has a 65-year track record of success!The ideal candidate will possess strong organizational and customer service skills. Excellent communication and computer skills are a must!Duties include:<ul><li>Scheduling and dispatching HVAC/R technicians</li><li>Handling high volume of incoming calls</li><li>Invoice processing</li><li>Administrative responsibilities</li></ul>Position is full-time and offers a competitive benefits package including:<ul><li>Immediate Medical, dental, and life insurance</li><li>Paid Vacation (up to 3 weeks)</li><li>Paid Holidays</li><li>Paid sick time (1 week)</li><li>401k 30% matching</li></ul>Company Overview Ontario Refrigeration is the West&rsquo;s leading provider of commercial HVAC services. With over 65 years of continuous operation, we have 10 offices strategically located to serve California, Arizona, Nevada, Utah, and Texas. With over 300 employees, Ontario Refrigeration is a mid-size company, that functions with strong family values and strong work ethic.To be considered for this position, please submit your resume to Cindy@ontref .com AND call (909)509-8642 to leave a voicemail for Cindy, describing why this opportunity might be right for you.We look forward to hearing from you!SPECIAL INFORMATIONZERO TOLERANCE POLICYOntario Refrigeration Service has a &ldquo;zero tolerance&rdquo; policy for its employees for the use of unlawful narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge.Job Type: Full-timePay: From $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Dispatching: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Ontario, CA 91762 (Required)</li></ul>Work Location: In person

Service Coordinator/ Administrator

Ortus PSR

IFA Administrator - Join a Thriving Wealth Management Firm Career Growth + Hybrid Working Part Time Location: Cheltenham - Remote, 25 hours a week Salary: £28,000 - £33,000 pro rata Join a respected and client-centric Independent Financial Advisory (IFA) firm committed to delivering holistic financial planning to a loyal and growing client base. Known for its supportive culture, modern systems, and dedication to professional development, our firm offers a dynamic environment where your career can truly flourish. Whether you're an experienced IFA Administrator or looking to step up in a structured and regulated environment, this is your chance to join a high-performing team where your work is valued and your growth is supported. Responsibilities <ul><li>As an IFA Administrator, you'll be a key support to Financial Advisers and Paraplanners, ensuring clients receive a seamless, compliant, and professional service. </li><li>Prepare and process new business applications across pensions, investments, protection, and platforms </li><li>Maintain accurate client records on CRM systems </li><li>Liaise with product providers for valuations, policy information, and ongoing servicing </li><li>Generate client reports, illustrations, and letters using provider tools and templates </li><li>Support compliance processes including Anti-Money Laundering (AML) checks and GDPR requirements </li><li>Handle day-to-day client communications in a professional and proactive manner </li></ul>Requirements <ul><li>We're looking for a highly organised and detail-oriented individual who thrives in a fast-paced financial planning environment. </li><li>Previous experience in an IFA, Wealth Management or Financial Planning firm </li><li>Solid understanding of financial products including pensions, ISAs, bonds, and protection </li><li>Familiarity with industry platforms and provider portals </li><li>Confident using back-office systems </li><li>Excellent communication and interpersonal skills </li><li>Strong administrative, organisational and time management abilities. </li></ul>

Client Services Administrator

NJR Recruitment

Client Review Administrator - IFA Firm £24,000 - £28,000 Leicester Area Hybrid working Benefits 25 days holiday, plus bank holidays. Generous non-contributory pension scheme, commencing after three months' continuous service. Free death in service, subject to qualifying criteria, commencing after three months' continuous service. Brand new air-conditioned modern offices, offering full kitchen and dining facilities, gym, and free secure on and off-site parking. Dress down Fridays. NJR Recruitment are currently working alongside a well-established firm of Independent Financial Advisers who have had year on year growth. As a result of this continued growth, they have an exciting opportunity for an additional Administrator to join their Client Review Team. The successful Candidate will be responsible for providing long term administration support to the Financial Planners with an emphasis on client review. Our client specialise in providing bespoke Financial Advice to their well established and growing Client base, to be considered you will need to have Industry related experience in return you will be working within a professional but friendly working environment offer career development. Duties of the Client Review Team Administrator: " Make client appointments " Produce valuations " Prepare cash flow modelling (information gathering and understanding) " Prepare portfolio comparison analytics " Action fund switches " Carry out attitude to risk questionnaires " Prepare new and existing client appointment packs " Adviser diary management " Regular engagement with clients and providers via telephone, email and letter " Produce no action and fund switch suitability letters " Maintain clear and compliant records " General admin duties, scanning, photocopying, etc " Carry out other related duties when required " Attend departmental meetings and training Experience and Skills Required: " Has worked in the financial services industry for a minimum of 1 year and thrives in a fast paced and accurate data input environment. " An understanding of regulations/compliance would be advantageous. " A working knowledge of Microsoft Word, Excel and Outlook with the ability to get to grips with, what might be an unfamiliar software package, e.g., our back-office system (Xplan). " Excellent customer facing interactions, good administration skills/phone manner and IT skills " Be an integral part of the team - a good communicator, willing to input new ideas and suggestions to improve process. " Flexible in their approach to work and processes. The right candidate should be able to adapt/evolve as working practices change If you are interested in this role then apply online or for further information speak to one of our specialist recruiters, quoting reference NJR15889

Client Review Administrator

Reed

We're looking for an experienced Administrator to join a team where you will be integral in processing documentation and maintaining high standards of customer service. This position is perfect for someone who excels in a dynamic, fast-paced setting and is passionate about driving continuous improvement within the financial services sector. Day-to-day of the role: <ul> <li>Process documentation accurately in line with company procedures and service levels.</li><li>Review documents to check department requirements are met.</li><li>Liaise with various departments to resolve queries promptly.</li><li>Handle incoming telephone calls, maintaining customer service standards.</li><li>Support the preparation of departmental reports, contributing to continuous improvement in the business.</li></ul> Required Skills & Qualifications: <ul> <li>Education to at least A level or equivalent.</li><li>Experience in customer services environment is desirable.</li><li>Proficiency in Microsoft Office - Excel, Word, PowerPoint at a basic level.</li><li>Excellent attention to detail.</li><li>Must be a team player with the ability to work independently.</li></ul> Benefits: <ul> <li>Clear progression path within the business, potential to step into a Team Leader role.</li></ul> To apply for this post, please submit your CV by clicking Apply Now.

Administrator

CommunityCare

The Contract Administrator is responsible for supporting the vendor contracting process from start to finish, including preparation, review, tracking, and maintenance of vendor contracts. This role ensures contract documents are accurate, compliant, and processed in a timely manner. The Contract Administrator also maintains contract records, monitors key deadlines, and collaborates with internal stakeholders and vendors to support smooth contract execution and compliance. This position plays a vital administrative role in maintaining the integrity and efficiency of vendor and contract-related operations.
 
KEY RESPONSIBILITIES: 
<ul>
<li>Assist with the preparation, review, and processing of contracts and related documentation.</li>
<li>Monitor contract timelines, renewal dates, and deliverables to ensure ongoing compliance.</li>
<li>Maintain organized records of contracts, amendments, and supporting documentation in accordance with company policies and regulatory requirements.</li>
<li>Coordinate with internal departments to ensure all contract-related information is current and accurate.</li>
<li>Assist in gathering and verifying vendor information during onboarding and renewal processes.</li>
<li>Track and report on contract status and performance metrics as requested.</li>
<li>Support internal teams during contract review processes by gathering data, updating templates, and managing documentation workflows.</li>
<li>Conduct basic research on applicable laws and organizational standards to help ensure contracts meet regulatory and policy requirements.</li>
</ul>
QUALIFICATIONS: 
<ul>
<li>Strong attention to detail and organizational skills.</li>
<li>Familiarity with contract documents and legal terminology is preferred.</li>
<li>Ability to manage multiple priorities and meet deadlines.</li>
<li>Proficient in Microsoft Office applications (e.g., Word, Excel, Outlook).</li>
<li>Effective written and verbal communication skills.</li>
<li>Comfortable working with cross-functional teams and external vendors.</li>
<li>Ability to learn and use contract lifecycle management (CLM) systems, if applicable.</li>
</ul>
EDUCATION/EXPERIENCE: 
<ul>
<li>Bachelor’s degree required (Business, Legal Studies, or related field). Juris Doctorate (JD) preferred.</li>
<li>1+ years of experience in contract administration, legal support, or vendor management preferred.</li>
<li>Experience in services, healthcare, or insurance industries is a plus.</li>
</ul>
CommunityCare is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin

Vendor Services - Contract Administrator 147-2000

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