service parts coordinator

Ralph's Joy Of Living

<div><div><div>Benefits:</div>
<ul><li>Company parties</li>
<li>Competitive salary</li>
<li>Employee discounts</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div> 
ABOUT RALPH'S JOY OF LIVING 
We've been helping Northwest Ohio \&quot;escape from grouchy\&quot; since 1950. Ralph's is a second-generation, family-owned appliance and bedding retailer with stores in Tiffin, Findlay, and Fremont. We carry top brands &mdash; GE, Bosch, Whirlpool, LG, Frigidaire, Speed Queen, and more &mdash; and we sell, deliver, install, and service everything we sell. Our service department is what sets us apart, and the Parts &amp; Service Coordinator is the person who keeps it running.
 
WHAT YOU'LL DO 
The Parts &amp; Service Coordinator owns the parts side of every service call. You'll order parts from vendors, track every shipment, record the six required fields on every order (vendor, order date, carrier, tracking #, expected arrival, received date, invoice #), file warranty claims, and tell our techs and our customers exactly when each part is going to arrive. When a customer calls to ask \&quot;where's my part?\&quot;, you're the person with the answer.
 
TRAITS WE'RE LOOKING FOR
</div><ul><li>Detail-obsessed &mdash; you fill in every field on every order, every time, without being reminded 
 
 
</li><li>Organized &mdash; your desk, your inbox, and your spreadsheets all make sense 
 
 
</li><li>Great phone manner &mdash; confident calling GE, Bosch, Whirlpool, LG, Frigidaire, and Speed Queen reps to chase a part or push a warranty claim 
 
 
</li><li>Persistent &mdash; you don't take \&quot;we'll get back to you\&quot; for an answer 
 
 
</li><li>Customer-friendly &mdash; comfortable telling a homeowner exactly when their part will arrive 
 
 
</li><li>Team-oriented &mdash; works closely with service technicians and the warehouse 
 
 
</li><li>Honest, dependable, and unflappable when six things land on your desk at once 
 
 
</li><li>Willingness to learn &mdash; vendor systems, our POS, and the parts side of every brand we carry 
 
 
</li></ul><div>BENEFITS 
</div>Full-time Monday &ndash; Friday (nights, weekends, and holidays off) 
<ul><li>
 
 
</li>Hourly pay $17.00 &ndash; $22.00 based on experience 
<li>
 
 
</li>Health insurance plan with premium supplementation by employer for employee AND family 
<li>
 
 
</li>Paid holidays, vacations, and personal days 
<li>
 
 
</li>Retirement plan with employer match 
<li>
 
 
</li>Employee store discount program 
<li>
 
 
</li>Company-supplied workstation, phone, and tools 
<li>
 
 
</li>Continuous paid training &mdash; vendor systems, parts procedures, and our POS 
<li>
 
 
</li>Room for advancement on a growing, two-generation family business 
<li>
 
 
</li>Quarterly company team celebrations 
<li>
 
 
</li>A workplace built around the \&quot;Escape from Grouchy\&quot; philosophy &mdash; we have fun here 
<li>
 
 
</li></ul><div>QUALIFICATIONS / SKILLS 
</div>At least 18 years of age 
<ul><li>
 
 
</li>High school diploma or GED required 
<li>
 
 
</li>Possess a valid U.S. driver's license with a clean driving record 
<li>
 
 
</li>Pass a pre-employment drug screening and criminal background check 
<li>
 
 
</li>Strong computer skills &mdash; comfortable in email, spreadsheets, vendor web portals, and our POS 
<li>
 
 
</li>Excellent verbal and written communication; able to write a clear note and make a clear phone call 
<li>
 
 
</li>Demonstrated attention to detail &mdash; the role lives or dies on six required fields on every service call 
<li>
 
 
</li>Ability to manage multiple open parts orders simultaneously without losing track 
<li>
 
 
</li>Comfortable working in a small-team environment where ownership of the function matters 
<li>
 
 
</li>Customer-service, dispatch, parts, warranty, or admin experience preferred &mdash; but not required 
<li>
 
 
</li></ul><div>WE WILL TRAIN THE RIGHT CANDIDATE. 
 
 
</div><div>HOW TO APPLY 
</div>
<div> 
Apply through CareerPlug or call to set up an interview: Ralph's Joy of Living &mdash; Tiffin (Flagship) 33 N Washington St, Tiffin, OH 44883 (419) 447-1051
</div></div>This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.</div>

PARTS & SERVICE COORDINATOR

Kurt Bridge

<div>HVAC Service Coordinator
Location: Tallahassee, FL
Job Type: Full-Time | On-Site
Compensation: Competitive Salary (DOE) + Benefits
About the Role
We are seeking a highly organized and customer-focused HVAC Service Coordinator to serve as the central point of coordination for a busy commercial service department. This position plays a critical role in ensuring the efficient scheduling, dispatching, communication, documentation, and administrative support of daily service operations.
The HVAC Service Coordinator will work closely with customers, service technicians, vendors, and management to coordinate service requests, prioritize workload, maintain accurate records, support billing activities, and ensure exceptional customer service throughout the service lifecycle. This individual will be responsible for managing multiple priorities in a fast-paced environment while maintaining accuracy, professionalism, and responsiveness.
The ideal candidate will have experience supporting field service operations within HVAC, plumbing, mechanical, electrical, controls, facilities maintenance, or related service industries.
Key Responsibilities Customer Service &amp; Communication
<ul><li>Serve as the primary point of contact for customers regarding service requests, maintenance needs, scheduling inquiries, and emergency service situations.
</li><li>Respond promptly and professionally to customer calls, emails, and inquiries.
</li><li>Provide customers with updates regarding technician arrival times, work status, scheduling changes, and service completion.
</li><li>Maintain a high level of customer satisfaction by ensuring clear and proactive communication throughout the service process.
</li><li>Resolve routine customer concerns and escalate complex issues when appropriate.
</li></ul>Scheduling &amp; Dispatch Coordination
<ul><li>Coordinate, schedule, and dispatch service technicians based on customer needs, technician skill sets, location, workload, and service priorities.
</li><li>Manage daily technician schedules to maximize productivity and efficiency.
</li><li>Coordinate emergency service requests and after-hours service coverage as needed.
</li><li>Monitor service calendars and adjust schedules in response to changing priorities and operational demands.
</li><li>Work closely with service management to balance workloads and optimize technician utilization.
</li></ul>Service Operations Support
<ul><li>Manage service requests from initiation through completion.
</li><li>Create, update, and maintain work orders, service tickets, and job records.
</li><li>Coordinate customer access requirements, site information, equipment details, and service documentation.
</li><li>Track job progress and communicate status updates to customers and internal stakeholders.
</li><li>Ensure all service activities are properly documented and completed in accordance with company procedures.
</li></ul>Administrative &amp; Documentation Management
<ul><li>Maintain accurate customer records, technician notes, service histories, purchase orders, and scheduling information within company systems.
</li><li>Review technician time entries, work order documentation, and job records for completeness and accuracy.
</li><li>Prepare and process service-related documentation, including work orders, service reports, invoices, quotations, and purchase orders.
</li><li>Organize and maintain electronic and physical records in accordance with company standards.
</li><li>Generate operational reports and assist with departmental recordkeeping as required.
</li></ul>Billing, Invoicing &amp; Financial Support
<ul><li>Support invoicing activities by ensuring service documentation is complete and accurately processed.
</li><li>Review service records to facilitate timely billing and revenue recognition.
</li><li>Assist with accounts receivable and accounts payable activities related to service operations.
</li><li>Coordinate purchase orders and vendor documentation as necessary.
</li><li>Support payroll-related processes through review and verification of technician hours and service records.
</li></ul>Team Collaboration &amp; Process Improvement
<ul><li>Collaborate closely with technicians, service managers, vendors, and internal departments to ensure smooth service delivery.
</li><li>Assist in identifying opportunities to improve scheduling efficiency, customer service processes, communication workflows, and operational effectiveness.
</li><li>Participate in departmental initiatives focused on service quality and continuous improvement.
</li><li>Support additional service department responsibilities as assigned.
</li></ul>Required Qualifications
<ul><li>High School Diploma, GED, or equivalent required.
</li><li>Minimum of three (3) years of experience in service coordination, dispatching, scheduling, customer service administration, or a related field.
</li><li>Experience supporting service operations within HVAC, mechanical, plumbing, electrical, controls, facilities maintenance, construction services, or a similar industry preferred.
</li><li>Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and related business applications.
</li><li>Strong customer service skills with the ability to professionally interact with customers, vendors, technicians, and management.
</li><li>Excellent verbal and written communication skills.
</li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
</li><li>Ability to maintain accuracy while working in a fast-paced service environment.
</li></ul>Preferred Qualifications
<ul><li>Associate Degree in Business Administration, Accounting, Operations, or a related field.
</li><li>Experience utilizing service management, dispatch, scheduling, or field service software.
</li><li>Previous experience supporting HVAC, plumbing, mechanical, electrical, or field service operations.
</li><li>Familiarity with invoicing, purchase orders, payroll support, accounts receivable, and accounts payable processes.
</li><li>Experience coordinating emergency service calls and after-hours dispatch activities.
</li></ul>Knowledge, Skills &amp; Abilities
<ul><li>Strong understanding of dispatching, scheduling, and service coordination processes.
</li><li>Knowledge of customer service best practices and service department operations.
</li><li>Ability to effectively prioritize competing service requests and operational demands.
</li><li>Strong problem-solving and decision-making abilities.
</li><li>Ability to communicate effectively with customers, technicians, vendors, and internal stakeholders.
</li><li>Strong attention to detail and documentation accuracy.
</li><li>Ability to maintain confidentiality and professionalism in all business interactions.
</li><li>Ability to adapt quickly to changing schedules, service emergencies, and evolving operational requirements.
</li><li>Strong computer proficiency and ability to learn new software systems.
</li></ul>Physical Requirements
<ul><li>Ability to sit, stand, walk, bend, and reach throughout the workday.
</li><li>Ability to operate computers, telephones, and standard office equipment for extended periods.
</li><li>Ability to communicate effectively in person, by phone, and through electronic communications.
</li><li>Ability to occasionally lift and/or move up to 25 pounds.
</li><li>Manual dexterity sufficient for data entry, document management, and office equipment operation.
</li><li>Adequate vision and hearing to effectively perform job responsibilities.
</li></ul>Work Environment
This position operates primarily within a professional office environment and requires frequent communication with customers, service technicians, vendors, and internal personnel. The role involves extensive use of computers, telephones, scheduling systems, and service management software while managing multiple priorities in a fast-paced service environment. Occasional visits to warehouse, shop, service, or project locations may be required.</div>

HVAC Service Coordinator

Confidential Company

Job Description: Fleet Workshop and Purchase CoordinatorLocation: Abu Dhabi, UAEThe Fleet Workshop and Procurement Coordinator will be responsible for managing the procurement of spare parts, consumables, and workshop materials for light vehicles, heavy vehicles, and buses, while also coordinating maintenance activities, vehicle passing, and workshop support functions. The role requires close coordination with workshop staff, suppliers, drivers, accounts, and management to ensure timely maintenance, cost control, and uninterrupted operations.Responsibilities<ul><li>Procure vehicle spare parts, tools, consumables, and workshop materials</li><li>Ensure timely sourcing of parts to minimize fleet downtime</li><li>Review purchase requests and obtain quotations from suppliers</li><li>Compare prices and negotiate favorable rates and terms</li><li>Monitor stock levels with the storekeeper</li><li>Verify quality and specifications of purchased items</li><li>Control procurement costs within approved budgets</li><li>Evaluate supplier performance</li><li>Process invoices and coordinate payment documentation with Accounts</li><li>Supervise vehicle maintenance and repair activities</li><li>Support roadside breakdown repair requirements</li><li>Coordinate workshop staff and daily maintenance work</li><li>Manage permit passing for renewals and vehicle sales at least 15 days before expiry</li><li>Coordinate vehicle purchase and sale documentation as instructed by management</li><li>Ensure drivers remain with vehicles sent for maintenance or passing during workshop hours</li><li>Ensure vehicle maintenance and passing requests are scheduled with at least one day's prior notice</li></ul>Requirements<ul><li>High school, diploma, or degree qualification</li><li>Experience in transport, workshop, fleet, or oil and gas sectors preferred</li><li>Hindi and English language skills are mandatory</li><li>Valid driving license required</li><li>Ability to work under pressure</li><li>Good communication and coordination skills</li><li>Immediate joiners preferred</li></ul>Pay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Mussafah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>what is your expected salary package?</li><li>What is your Nationality?</li></ul>Experience:<ul><li> Purchase(spareparts): 2 years (Required)</li></ul>Language:<ul><li>Hindi and English? (Required)</li></ul>License/Certification:<ul><li>UAE driving License (Required)</li></ul>Work Location: In person

PURCHASER ( WORKSHOP)

Delco Air

Support Operational Excellence Across New JerseyDelco Air HVAC is a growing provider of HVAC installation, maintenance, repair, and equipment solutions serving residential and commercial customers throughout New Jersey. Our continued success is built on dependable service, efficient operations, and strong relationships with suppliers, vendors, and customers.We are currently seeking a highly organized and detail-oriented Supply Chain Coordinator to support procurement, inventory management, logistics coordination, vendor communications, and operational planning throughout New Jersey.This position plays a critical role in ensuring materials, equipment, parts, and supplies are available when needed to support field operations, customer projects, and company growth.Position OverviewThe Supply Chain Coordinator is responsible for helping manage the flow of materials and information throughout the supply chain. This role works closely with vendors, warehouses, operations teams, and management to maintain efficient inventory levels, coordinate deliveries, and support business objectives.The ideal candidate is proactive, analytical, and capable of managing multiple priorities in a fast-paced environment.LocationNew JerseyThis position supports supply chain, procurement, logistics, and operational activities throughout New Jersey and may involve coordination with suppliers, warehouses, service teams, and distribution partners located across multiple regions within the state.Schedule<ul><li>Full-Time</li><li>Monday through Friday</li><li>Day Shift</li></ul>Why Join Delco Air HVAC?At Delco Air HVAC, efficient supply chain management is essential to delivering outstanding service and maintaining operational excellence. We invest in professionals who are organized, solution-oriented, and committed to continuous improvement. Join a growing company where your contributions directly impact business performance, customer satisfaction, and long-term success.Pay: $64,710.00 - $76,960.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: On the road

Supply Chain Coordinator

Kanawha Scales & Systems, Inc.

<div>Job Title:
Service Coordinator
Department/Group
Service- Scales
Reports to:
Branch Manager
Location:
 Varies
Travel Required:
 No
Level/Salary Range: 
Position Type:
 Full, non-exempt
Job Description
Company Statement:
Kanawha Scales &amp; Systems, is one of the leading Industrial Weighing solutions providers in the United States. Over the years, our ability to grow and set ourselves apart from the competition is the result of a tried-and-true philosophy &ndash; take care of our customers and take care of our people. American Equipment was founded in 1969 and serves thousands of customers across a variety of end markets, including light &amp; heavy industrial, automation, mining, public utilities, government, aerospace &amp; defense, and energy. 
Position Summary:
The Service Coordinator plays a critical role in supporting our field service operations by scheduling, dispatching, and coordinating service activities for our team of scale technicians. This position ensures that customer requests are handled efficiently, service calls are completed promptly, and all necessary documentation is accurately maintained. The Service Coordinator acts as a liaison between customers, technicians, and internal departments, helping to uphold our commitment to quality service, workplace safety, and customer satisfaction. Strong organizational skills, attention to detail, and effective communication are key to success in this role. 
Responsibilities:<ul><li>
Field all service related phone calls and efficiently schedule technicians to complete all required service work, tasks and preventative maintenance contracts</li><li>
Notify customers in advance to maintain our service schedules</li><li>
Maintain accurate records of service activities, including service requests, work orders, and client communication</li><li>
Allocate service technicians based on skill set, availability and geographic location to optimize service delivery and minimize response time</li><li>
Create jobs and schedule in ERP system to be ready be ready for technicians in the field</li><li>
Ensure proper pricing information is on job tickets so accounts receivable can be invoiced in a timely manner</li><li>
Process completed jobs to invoice customers</li><li>
Request PO&rsquo;s from customers</li><li>
Order parts as needed</li><li>
Recording keeping, including ISO documentation, service records</li><li>
Track technician expenses</li><li>
Manage call out schedule</li></ul> 
Qualifications:
Required Skills/Abilities<ul><li>
Strong communication and negotiation skills</li><li>
Attention to Detail</li><li>
Effective Multitasker</li><li>
Organized and able to handle heavy volumes and pressing deadlines</li><li>
Strong computer skills including ERP systems, Word, and Excel</li></ul>
 Education and Experience<ul><li>
High school degree required</li><li>
Ability to work overtime as needed</li><li>
Service-related background</li></ul>
 Work Environment<ul><li>
 Prolonged periods sitting at a desk and working on a computer.</li><li>
Must be able to lift up to 15 pounds at times.</li></ul> 
 
Position Type and Expected Hours of Work
This is a full-time position; typical work hours and days are Monday through Friday, 7:00 a.m. to 4 p.m. 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Service Coordinator

Animals In Motion

Operations &amp; Administrative Coordinator for Animals In Motion (AIM) &amp; Rooster Run Foundation (RRF)Penngrove, CAHelp Us Create Order, Efficiency, and ImpactAnimals In Motion (AIM) and Rooster Run Foundation (RRF) are seeking a highly organized, proactive Operations &amp; Administrative Coordinator to support our growing veterinary rehabilitation practice, specialty sports medicine services, canine rehabilitation program, and animal sanctuary operations.This is not a traditional administrative position.We are looking for someone who enjoys creating systems, organizing moving parts, solving problems before they become emergencies, and helping a mission-driven organization run smoothly. The ideal candidate thrives on bringing clarity to busy environments and takes pride in helping teams stay focused, organized, and effective.This role supports:<ul><li>Equine Sports Medicine &amp; Rehabilitation</li><li>Canine Rehabilitation</li><li>Animal Sanctuary &amp; Rescue Operations</li><li>Community Events and Outreach</li></ul>What Success Looks LikeYou help reduce operational friction throughout the organization by:<ul><li>Keeping communication organized and flowing</li><li>Ensuring important tasks don't fall through the cracks</li><li>Helping leadership stay focused on high-value work</li><li>Creating consistency and follow-through across departments</li><li>Supporting a calmer, more efficient work environment</li></ul>If you enjoy being the person who helps everything work better behind the scenes, we would love to meet you.ResponsibilitiesAdministrative Coordination<ul><li>Manage calendars, scheduling, and appointment coordination</li><li>Route communication, emails, and inquiries appropriately</li><li>Maintain organized digital and physical records</li><li>Assist with onboarding paperwork and administrative processes</li><li>Coordinate meetings and track action items</li><li>Support document preparation, proofreading, and filing</li></ul>Operational Support<ul><li>Track ongoing projects and organizational priorities</li><li>Follow up on assigned tasks and deadlines across departments</li><li>Assist in creating and maintaining SOPs and operational systems</li><li>Coordinate supplies, inventory, and vendor communication</li><li>Help identify workflow bottlenecks and recommend improvements</li><li>Support implementation of new processes and initiatives</li></ul>Client &amp; Community Support<ul><li>Provide exceptional customer service to veterinary clients and supporters</li><li>Assist with client communication and follow-up</li><li>Support volunteer, donor, and community communications as needed</li><li>Help maintain a welcoming and professional experience for visitors</li></ul>Financial &amp; Administrative Support<ul><li>Medical records entry and bookkeeping support</li><li>Assist with invoicing, collections, and record management</li><li>Work with QuickBooks and other software platforms</li><li>Maintain accurate administrative records</li></ul>QualificationsRequired<ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities simultaneously</li><li>High attention to detail and follow-through</li><li>Strong computer skills and comfort learning new software</li><li>Experience with Microsoft Office and Google Workspace</li><li>Professional, positive, and solution-oriented attitude</li></ul>Preferred<ul><li>Experience in veterinary, healthcare, nonprofit, hospitality, or small business environments</li><li>QuickBooks experience</li><li>Project coordination or operations experience</li><li>Experience working in fast-paced, mission-driven organizations</li></ul>Who Will Thrive In This Role?You may be a great fit if:<ul><li>People describe you as organized and dependable</li><li>You enjoy creating systems and improving processes</li><li>You naturally notice what needs attention before others do</li><li>You like helping teams stay on track</li><li>You can manage multiple moving parts without becoming overwhelmed</li><li>You take ownership and follow through without being micromanaged</li></ul>CompensationCompensation based on experience and qualifications.To ApplyPlease submit:<ul><li>Resume</li><li>Brief cover letter</li><li>A short description of a time you brought organization, structure, or efficiency to a busy or chaotic environment</li></ul>Pay: From $25.00 per hourApplication Question(s):<ul><li>Equine experience is strongly desired please take a minute to describe your equine experience.</li></ul>Ability to Commute:<ul><li>Penngrove, CA 94951 (Required)</li></ul>Work Location: In person

Operations and Administrative Coordinator for Animals in Motion & Rooster Run Foundation

Destination Careers

<div>
 
 Job Overview
 
 
 
 We are seeking a detail-oriented and service-focused
 
 Remote Vacation Services Coordinator
 
 to support clients with vacation-related coordination and booking assistance in a remote environment. This role centers on organization, communication, and administrative support to ensure a smooth and professional client experience.
 
 
 This position is well suited for individuals who are organized, reliable, and comfortable working independently using digital tools.
 
 
 
 Key Responsibilities
 
 
 
 Provide support for vacation planning and reservation requests
 
 
 Assist with coordinating accommodations, scheduling, and related services
 
 
 Maintain accurate client records and documentation in internal systems
 
 
 Communicate professionally with clients via email, phone, and online platforms
 
 
 Review confirmations and service details for accuracy and completeness
 
 
 Provide general customer service and administrative support
 
 
 Follow established workflows and internal procedures
 
 
 Collaborate with internal teams to support client needs and timelines
 
 
 
 Qualifications
 
 
 
 Strong written and verbal communication skills
 
 
 Excellent organizational skills and attention to detail
 
 
 Comfortable working with online systems and digital platforms
 
 
 Ability to manage multiple tasks in a remote environment
 
 
 
 Customer Service, Scheduling, Or Administrative Experience Preferred
 
 
 
 Reliable internet access and ability to work remotely
 
 
 
 Work Environment
 
 
 
 Fully remote position
 
 
 Structured and supportive team environment
 
 
 Training and resources provided
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote | Vacation Services Coordinator | No Experience Needed

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