service secretary

Ascension parish School Board

<div>Ascension Parish School Board
Job Description 
<div><div><div><div>I. 
</div><div>JOB TITLE:
 </div><div>Central Office Secretary
</div><div>JOB TYPE: 
</div><div>624, 630,
634, 660 
</div></div> 
<div><div>POSITION REPORTS TO:
 </div><div>Various
</div><div>PAY GRADE: 
</div><div>CLK-3 /
OA-260 
</div></div> 
<div><div>FLSA STATUS: 
</div><div>Non-Exempt 
</div><div>ASSIGNMENT PERIOD 
</div><div>12 months
260 days 
</div></div> 
</div></div>II. SUMMARY OF POSITION&rsquo;S PURPOSE
 Performs various secretarial accountabilities at the Central Office of the School Board. 
III. MINIMUM QUALIFICATIONS
<div><ul><li><h2 class="jobSectionHeader">EDUCATION/CERTIFICATION &ndash; High School Diploma
</h2></li></ul><ul><li><h2 class="jobSectionHeader">EXPERIENCE &ndash; 6 months of clerk-typist or entry level secretarial accountabilities.
</h2></li></ul><ul><li><h2 class="jobSectionHeader">SKILLS &ndash; High level of verbal/communication skills. Good organizational and typing skills are also required. Knowledge of word processing/spreadsheet programs and basic office equipment is essential. 
</h2></li></ul></div><h2 class="jobSectionHeader">IV. DUTIES AND RESPONSIBILITIES
</h2><div><ul><li>Answers in-coming telephone calls.
</li></ul><ul><li>Types various reports/projects as directed.
</li></ul><ul><li>Provides relief for the Receptionist function.
</li></ul><ul><li>Maintains and/or prepares various reports for Central Office and/or School personnel. Some of these reports may be for distribution to federal or state agencies.
</li></ul><ul><li>Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Schedules and/or attends conferences with parents. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
</li></ul><ul><li>Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
</li></ul><ul><li>Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the school system.
</li></ul><ul><li>Performs basic office functions including, but not limited to, sending faxes and copying required materials.
</li></ul>Performs other services as required. 
<ul><li>
</li></ul></div>NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.</div>

School Food Service Secretary

Reflective Image Pool Service, LLC

Overview Join a dynamic pool service company as a Company Secretary dedicated to streamlining administrative operations and supporting our team&rsquo;s success. In this vital role, you will serve as the organizational backbone, managing office functions with energy and precision. Your proactive approach will ensure smooth daily operations, excellent customer support, and effective communication across all levels of the company. This paid position offers an exciting opportunity to be an integral part of a thriving service-oriented environment where your organizational skills and office management expertise will shine.Duties<ul><li>Manage front desk responsibilities, greeting clients and visitors with professionalism and enthusiasm</li><li>Answer and direct multi-line phone systems efficiently, providing exceptional customer service and support</li><li>Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications</li><li>Utilize QuickBooks for bookkeeping tasks, invoicing, and financial record keeping with attention to detail</li><li>Coordinate calendar management and schedule appointments for team members using Google Workspace and Microsoft Office tools</li><li>Support office management activities including supply ordering, filing systems, and general clerical duties</li><li>Assist with customer support inquiries via phone or email, ensuring prompt resolution and positive interactions</li><li>Maintain organization of all administrative files, documents, and correspondence to facilitate easy access and retrieval</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with QuickBooks accounting software for bookkeeping and financial tasks</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse customer needs confidently</li><li>Demonstrated office management experience combined with clerical and administrative expertise</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support</li><li>High typing speed coupled with meticulous proofreading skills to ensure error-free documents</li><li>Knowledge of data entry procedures, filing systems, and calendar management tools for efficient workflow</li><li>Strong time management skills to prioritize tasks effectively while maintaining attention to detail</li><li>Personal assistant or administrative support experience is highly desirable for seamless task coordination</li></ul>This role is perfect for motivated individuals eager to contribute their organizational talents in a lively work environment. If you thrive on supporting teams through excellent office management, enjoy engaging with customers professionally, and possess the skills listed above, we invite you to apply!Job Type: Part-timePay: From $20.00 per hourWork Location: Hybrid remote in Fort Myers, FL

Pool service company secretary

Sharp Tech IT Solution.

Company: Sharp Tech IT Solution Ltd Employment Type: Full-Time Job Type: (WFH/On-Site) Timing: 12:00 PM to 09:00 PMAbout Us: Sharp Tech IT Solution Ltd is a dynamic and innovative company specializing in the IT software industry and design sales. We pride ourselves on our commitment to excellence and our vibrant workplace culture. We are currently seeking Secretary (Design Industry) a dedicated and professional to join our team on-site.Job SummaryWe are seeking a proactive and well-organized Secretary with experience in the design industry. This role will begin as a remote (work-from-home) position, with the expectation to attend client meetings in person when required. As the role evolves, it will transition into a full-time onsite position based on business needs.The ideal candidate should be confident in handling both virtual and in-person client interactions, and experienced in using CRM systems.Key Responsibilities<ul><li>Attend and coordinate online (virtual) meetings and in-person client meetings</li><li>Participate in client meetings alongside the organization&rsquo;s panel/team members</li><li>Confidently handle one-on-one client interactions and follow-ups</li><li>Visit office or client locations when meetings are scheduled</li><li>Act as a liaison between clients and the internal design team</li><li>Maintain and update client information in CRM software</li><li>Schedule and manage calendars, appointments, and meetings</li><li>Prepare agendas, take meeting minutes, and follow up on action items</li><li>Manage professional communication via email, phone, and virtual platforms</li><li>Assist in preparing presentations, proposals, and reports</li><li>Maintain organized documentation and records</li></ul>Requirements &amp; Skills<ul><li>Proven experience as a Secretary, Administrative Assistant, or similar role (preferably in the design industry)</li><li>Hands-on experience with CRM software (e.g., Salesforce, HubSpot, or similar)</li><li>Comfortable working remotely and transitioning to onsite work</li><li>Ability to attend in-person client meetings when required</li><li>Confidence in working both within a team/panel setting</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Professional and presentable personality</li></ul>Preferred Qualifications<ul><li>Background in design or creative fields</li><li>Experience in client servicing or coordination roles</li><li>Familiarity with project management tools</li></ul>Work Structure<ul><li>Phase 1: Remote (Work from Home) with occasional in-person client meetings</li><li>Phase 2: Transition to full-time onsite role based on company requirements and workload</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthAbility to commute/relocate:<ul><li>Karachi Nazimabad: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Secretary: 2 years (Required)</li></ul>Work Location: In person

Secretary (Design Industry)

Qatar National Bank

<div>Role Summary 
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
Role Decription<ul><li> 
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</li><li>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</li><li>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</li><li>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</li><li>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</li><li>
Other administrative tasks</li></ul>
Qualifications<ul><li> 
Bachelor Degree</li><li>
5 years of experience out of which a minimum of 2 years at a similar executive level</li><li>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</li><li>
Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</li></ul></div>

Secretary

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Julphar

<div>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.

Key Responsibilities 

<ul>
<li>Calendar &amp; Meeting Management</li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li>Travel Coordination</li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li>Administrative &amp; Approval Processes</li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li>Communication &amp; Coordination</li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li>Reporting &amp; HQ Coordination</li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li>General Administrative Support</li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul> 

Qualifications &amp; Skills 

<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div>

Choc's Barbeque Co and Southern Catering

Job Summary We are seeking an energetic and highly organized Secretary to join our dynamic team! In this vital role, you will serve as the first point of contact for our office, ensuring smooth daily operations through exceptional administrative support. Your proactive approach, combined with excellent communication skills and a knack for multitasking, will help keep our office running efficiently. Whether managing schedules, handling correspondence, or supporting various departments, your enthusiasm and attention to detail will make a positive impact every day.Duties<ul><li>Manage Payroll, Employee scheduling, Sales tax reporting, Hospitality tax reporting, Inventory ordering, and inventory management.</li><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy</li><li>Schedule appointments, coordinate calendars, and manage meeting logistics for staff and management.</li><li>Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports, correspondence, and presentations</li><li>Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions</li><li>Provide customer service support by assisting clients or visitors with inquiries and ensuring a positive experience</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and basic bookkeeping using QuickBooks or similar software</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Strong typing skills combined with attention to detail for proofreading documents accurately</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is also valued</li><li>Demonstrated customer service aptitude with professional phone etiquette and interpersonal skills</li></ul>Join us in creating a vibrant workplace where your organizational talents shine! We&rsquo;re dedicated to fostering an inclusive environment that values proactive individuals eager to contribute their skills. This paid position offers an exciting opportunity to develop your career in office administration while supporting a collaborative team committed to excellence.Pay: $13.00 - $17.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Location:<ul><li>Seneca, SC 29672 (Preferred)</li></ul>Ability to Commute:<ul><li>Seneca, SC 29672 (Required)</li></ul>Work Location: Hybrid remote in Seneca, SC 29672

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School Food Service Secretary

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