service secretary

Qatar Factory (NAFFCO)

Job Posting: SecretaryLocation: Doha Employment Type: Full-TimeAbout the RoleWe are seeking a highly organized and proactive Secretary to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul>Qualifications<ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a valid QID and NOC</li></ul>Job Type: Full-time

Secretary

ALAKHARIA TRADING AND CONTRACTING WLL

1. Secretary (Steel Structure)<ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul>2. Secretary (Joinery)<ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

Royal Source

*Job Title: Secretary*Job Type: Full-time*Job Summary:We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.*Key Responsibilities:<ul><li>Communication: Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li>Scheduling &amp; Coordination: Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li>Document Management: Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li>Meeting Support: Producing agendas, taking minutes, preparing documents for meetings.</li><li>Office Operations: Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul>*Requirements:<ul><li>Technical: Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li>Interpersonal: Excellent communication, strong organizational, time management, and multitasking abilities.</li><li>Professional: Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul>*Preferred Qualifications:<ul><li>Education: High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li>Experience: Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per monthExperience:<ul><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic and English (Preferred)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Pavan Marella & Associates

Need a Company Secretary Inter qualified for working in a CA Firm. Practical experience in secreterial works is an added advantage.Job Types: Full-time, Part-timePay: ₹15,000.00 - ₹22,000.00 per monthExpected hours: 15 per weekWork Location: In person

Company Secretary or CS Inter

The House of Torrija Cafe

We are a dynamic and a growing Food and Beverage company seeking a motivated and detail-oriented Admin Secretary to join our team. This is a great opportunity for a proactive individual to work in a fast-paced environment and contribute to the smooth running of our operations.Key Responsibilities:<ul><li>Provide administrative support to senior management</li><li>Handle general office duties such as filing, scheduling, and correspondence</li><li>Manage inventory records and assist with stock control</li><li>Assist with accounting tasks, including invoicing and maintaining financial records</li><li>Coordinate meetings and events, ensuring everything runs smoothly</li><li>Maintain filing systems and ensure documents are organized</li></ul>Skills &amp; Requirements:<ul><li>Proficiency in Adobe software (Photoshop, Acrobat, etc.)</li><li>Strong background in Accounting and financial administration</li><li>Experience in Inventory management or supply chain operations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication skills, both written and verbal</li><li>Ability to work independently and as part of a team</li></ul>Qualifications:<ul><li>Any nationality are welcome to apply</li><li>Prior experience in the F&amp;B industry is a plus</li><li>High school diploma or equivalent required (Bachelor&rsquo;s degree preferred)</li></ul>If you're ready to contribute to a growing company and have the necessary skills, we encourage you to apply!How to Apply:Please send your CV and cover letter to info@toasteryae.com with the subject line &quot;Admin Secretary Application&quot;Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Administration Secretary

We are a property developer based in Dubai South Business Park.We have a new opening for secretary/ administrative assistance for a senior executive.The Secretary will be responsible for:- Coordination through various verticals- Organising all data flow related to developments- Arranging all meetings and the executive's calendar- Recording minutes of the meetings- Following-up on all tasks internally and externally- Record keeping and management- Timely submissions of information and documentation to the different departments and vendorsIn addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.Job Type: Full-timeApplication Question(s):<ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul>Experience:<ul><li>administrative or secretarial: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

AHMC Healthcare

<div>Overview:
<div>
The Unit Secretary, reporting to the Nursing Unit Director, with assignment and direction from the Charge Nurse or Registered Nurse, is responsible for assisting in the planning, implementing and evaluating the activities occurring in the nursing station by performance of clerical/ receptionist &amp;/or Cardiac Monitoring duties. This position is responsible for maintaining the physical environment of the nursing unit. The US supports the hospital mission and vision with emphasis on customer relations. The US utilizes knowledge of the patient's age, spiritual and cultural diversity into unit communication &amp; organization. The US is a non-licensed position whose training &amp; skills enables him/her to interpret basic cardiac rhythms, recognize &amp; alert the RN to significant rhythm changes or common dysrhythmias. The position contributes to the provision of safety and quality care that result in positive outcomes in patient care.
</div>Responsibilities:
<div>
Clerical Activities</div><ul><li>
Accurately transcribes physician orders in a timely manner.</li><li>
Assures complete medical record goes to H.I.M. after patient discharge.</li><li>
Receives, documents and properly follows through with telephone inquiries.</li><li>
Files chart forms, duplicates medical records as needed, orders supplies &amp; initiates follow-through with maintenance requests.</li><li>
Completes order requisitions.</li><li>
Completes all charges accurately for observation patients.</li></ul><div>
Customer Service</div><ul><li>
All interactions are conducted in a professional manner.</li><li>
Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous &amp; helpful).</li><li>
Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).</li><li>
Consistently displays cheerful and positive attitude.</li><li>
Responds promptly and pleasantly to all inquiries.</li><li>
Maintains a quiet work environment in the nursing station.</li><li>
As observed by management, all interactions are conducted in a professional manner.</li><li>
Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other 'customers'.</li></ul><div>
Performance Improvement</div><ul><li>
Is aware of and participates in the performance improvement activities of the unit.</li></ul><div>
Professional Conduct, Growth &amp; Development</div><ul><li>
Demonstrates initiative.</li><li>
Has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis.</li><li>
Follows the established hospital and department policies.</li><li>
Demonstrates the philosophy of team concept.</li><li>
Participates in group projects and staff meetings with suggestions that enhance the work environment and increase productivity.</li><li>
Communicates well with the supervisor, reporting problems with equipment, supplies or procedures.</li><li>
Requests assistance as appropriate.</li><li>
Maintains confidentiality as related to job responsibilities.</li><li>
Exhibits willingness to resolve problems as they arise.</li><li>
Consistently projects positive professional image through appearance and behavior.</li><li>
Attends 75% of staff meetings or reads and initial minutes.</li><li>
Completes assigned work within shift.</li><li>
Complies with time and attendance policy.</li><li>
Maintains a clean and neat work environment.</li><li>
Completes annual safety and ethics updates within established time frames.</li><li>
Completes general and departmental orientation within established time frames.</li><li>
Attends 75% of in-service programs.</li></ul>
Qualifications:
<ul><li>Minimum Education: High School Graduate or equivalent.</li><li>
Minimum Experience: One year in acute care setting preferred.</li><li>
Required Certification/Registration: BLS; Completion of medical terminology course preferred.</li></ul></div>

Secretary, Unit

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Secretary, Unit