service secretary

Cherokee Federal

<div>Secretary I 
This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered. 
A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. 
The Secretary II provides intermediate to advanced administrative support and performs a broader range of clerical and office coordination duties. This position requires greater independence, judgment, and proficiency with DMDC/DHRA software tools and government business processes. 
Compensation &amp; Benefits:
Estimated Starting Salary Range for Secretary I 20-22/hour +5.55/hour Health and Welfare Benefit
Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
Secretary I Responsibilities Include:
<ul><li>Perform a full range of administrative and clerical functions, including advanced word processing and document preparation
</li><li>Prepare and format briefings, correspondence, reports, and presentations for leadership review
</li><li>Screen and prioritize inquiries, correspondence, and requests for action 
</li></ul><ul><li>Maintain complex electronic filing and document management systems
</li><li>Coordinate calendars, meetings, and logistical support for staff and leadership
</li><li>Track tasks and actions using Enterprise Task Management Software Solution (ETMS2), Task Management Tool (TMT), ServiceNow, or similar systems
</li><li>Ensure timely distribution and follow-up of taskings and correspondence
</li><li>Utilize standard DMDC/DHRA software tools and customized government COTS products to support office operations
</li><li>Ensure compliance with records management, security, and administrative policies
</li><li>Provide guidance or support to junior administrative staff, as assigned
</li><li>Performs other job-related duties as assigned 
</li></ul>Secretary I Experience, Education, Skills, Abilities requested:
High school diploma or GED required
Associate degree or administrative training preferred
Strong administrative and organizational skills
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
Strong written and verbal communication skills
Ability to prioritize tasks and manage multiple deadlines
Ability to work independently and exercise sound judgment
Ability to handle confidential and sensitive information appropriately
Ability to coordinate and track multiple tasks and assignments 
Ability to adapt to changing priorities in a fast-paced environment
Must pass pre-employment qualifications of Cherokee Federal 
Company Information:
Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com. 
#CherokeeFederal #LI-WS1 
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Similar searchable job titles:
<ul><li>Administrative Assistant II
</li><li>Senior Administrative Assistant
</li><li>Office Administrator
</li><li>Executive Secretary
</li><li>Administrative Coordinator
</li></ul>Keywords:
<ul><li>Advanced Administrative Support
</li><li>Task and Calendar Coordination
</li><li>Document Management Systems
</li><li>Correspondence &amp; Briefing Preparation
</li><li>Confidential Information Handling 
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 
Many of our job openings require access to government buildings or military installations.</div>

Secretary I

Rochester Regional Health

<div>Job Title: Secretary
Department: Healthy Moms - Front End
Location: 75 Genesee st, Rochester, NY 14611
Hours Per Week: 40
Schedule: Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm
Position Summary: 
The Department Secretary is responsible for the clerical/administrative support for department, including reception, transcription and file maintenance. The department secretary would perform tasks/operations which serve to enhance the department&rsquo;s integration within the system. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Provide superior customer service by modeling the Brand Promise and Core Values. 
 
 
 
Key Responsibilities:<ul><li>
Performs receptionist duties, including greeting, answering phone calls and inquires from visitors. Refers complainants and grievances to the appropriate person for follow-up.
</li><li>Assists with facilitating central communication within the department.
</li><li>Performs all aspects of scheduling functions/needs for the department. This includes schedules of leadership, as well as schedules for visitors and patients as applicable. This may also include scheduling lab work, referrals, etc. Communicates changes / updates in schedule in a timely fashion.
</li><li>Manages workflow within the department in order to achieve deadlines. Acts as a liaison with other departments. This may include patient flow where applicable.
</li><li>Processes incoming and outgoing faxes. Receives and distributes mail to appropriate departments and individuals. Inventories, orders, records and receives all supplies. Oversees maintenance of all office equipment (copier, fax machine, printers, etc).</li><li>
Compiles daily, weekly, monthly and quarterly reports and data at the request of leadership.
</li><li>Assists leadership with document preparation for interview and hiring process, performance evaluations, and other personnel actions.
</li><li>Works with leadership to process all requests which flow through the department, including obtaining authorization through various channels. This may include insurances.</li><li>
Tracks supply levels and order supplies as needed.
</li><li>Processes multiple forms of letters and maintains patient demographic databases.</li><li>
Will float to other units and perform all job functions at each unit as necessary.</li><li>
For Clinical Areas: May be responsible for medical record management to include opening medical charts / records, accurate filing, chart audits and thinning / closing medical records.</li><li>
For Clinical Areas: Completes patient registration process. Verifies accuracy of registration information. Keeps information current and updates as changes occur. Accurate processing (charge entry) and verification of patient charges. Collects co-pay as needed.</li><li>
For Clinical Areas: Processes physician orders as it relates to scheduling procedures.</li><li>
For Clinical Areas: Releases medical records according to UHS and departmental HIPAA policy.
</li><li>For Long-Term Care: May be responsible for petty base box reconciliation. Investigates and resolves discrepancies. Oversees payment and deposit ledger on a daily basis.
</li><li>PT Only: Maintain inventory, storage and cleanliness of equipment and treatment area.</li><li>
PT Only: Provide patient care: including but not limited to set &ndash;up of equipment, prepare patient for treatment. Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval/ adjustments. 
</li></ul> 
 
Desired Attributes:<ul><li>
Associates degree preferred.</li><li>
2 years clerical experience preferred.</li><li>
For ElderONE only: 1 year of experience working with a frail or elderly population preferred.</li></ul> 
Minimum Qualifications: 
 
Required Licensure/Certification Skills: 
None 
 
Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
EDUCATION:
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee&rsquo;s physician or delegate will be considered for accommodations.
PAY RANGE:
$17.25 - $19.88<div><div><div><div><div><div><div>
CITY:</div></div></div></div></div></div></div>
Rochester<div><div><div><div><div><div><div>
POSTAL CODE:</div></div></div></div></div></div></div>
14611
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.</div>

Secretary

Confidential Government

<div>
 
 Job Title
 
 
 Secretary to the Chief Operating Officer (COO)
 
 
 
 
 
 Reports To
 
 
 Chief Operating Officer (COO)
 
 
 
 
 
 Job Summary
 
 
 The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage the COO's calendar, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Handle incoming calls, emails, and correspondence professionally and confidentially.
 </li>
 <li>
 Prepare letters, presentations, reports, and other business documents.
 </li>
 <li>
 Organize and maintain filing systems, records, and confidential documents.
 </li>
 <li>
 Coordinate communication between the COO and departments, clients, and external partners.
 </li>
 <li>
 Track deadlines, monitor pending tasks, and ensure timely follow-up.
 </li>
 <li>
 Arrange business travel, accommodation, and expense documentation.
 </li>
 <li>
 Assist in planning executive meetings, events, and operational activities.
 </li>
 <li>
 Perform other administrative duties as assigned by the COO.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field.
 </li>
 <li>
 +5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational, time management, and multitasking skills.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 </ul>
 
 
 
 
 Key Competencies
 
 <ul>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to prioritize and manage multiple tasks
 </li>
 <li>
 Problem-solving skills
 </li>
 <li>
 Time management
 </li>
 <li>
 Professionalism and integrity
 </li>
 <li>
 Ability to work under pressure
 </li>
 </ul>
 
 
 
 
 Working Conditions
 
 <ul>
 <li>
 Full-time position.
 </li>
 <li>
 Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.
 </li>
 </ul>
 
 
 
</div>

BABYGROW FZC

We are seeking a highly organized, proactive, and professional Secretary to the Managing Director to provide comprehensive executive and administrative support. The ideal candidate will possess exceptional communication, coordination, and organizational skills, with the ability to handle confidential information, manage multiple priorities, and ensure the smooth functioning of the MD's office.Key Responsibilities<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings (MOM), and follow-up action plans.</li><li>Coordinate with department heads to monitor task progress and ensure timely completion of action items.</li><li>Draft professional emails, letters, reports, and official documents.</li><li>Handle confidential information with the highest level of discretion and professionalism.</li><li>Organize and maintain digital and physical filing systems for easy document retrieval.</li><li>Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.</li><li>Prepare weekly and monthly management reports and dashboards.</li><li>Follow up with internal teams on pending approvals, projects, and deadlines.</li><li>Assist in organizing management meetings, corporate events, exhibitions, and business visits.</li><li>Maintain records of contracts, agreements, licenses, and important company documents.</li><li>Coordinate with external stakeholders, suppliers, government authorities, and business partners when required.</li><li>Support the MD in business planning, project coordination, and special assignments.</li><li>Ensure efficient day-to-day administration of the MD's office.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.</li><li>Strong report preparation, presentation, and documentation skills.</li><li>Excellent organizational, planning, and time management abilities.</li><li>Ability to work under pressure and manage multiple priorities with minimal supervision.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Experience coordinating with multiple departments and senior management.</li></ul>Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Elite Academy 

Job SummaryWe are seeking a proactive and organized Secretary to join our dynamic team. In this vital role, you will serve as the primary point of contact for internal and external communications, ensuring smooth office operations and efficient administrative support. Your energetic approach and attention to detail will help foster a productive environment, enabling our team to focus on their core responsibilities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and technical proficiency with office management tools. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting.Responsibilities<ul><li>Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately with professional phone etiquette</li><li>Provide comprehensive office management support, including filing, data entry, and maintaining organized records</li><li>Assist with calendar management and schedule appointments for team members or executives</li><li>Prepare Word processing documents, spreadsheets, and reports using productivity software such as Microsoft Office and Google Workspace</li><li>Support customer service efforts by addressing client inquiries via phone or email with professionalism and clarity</li><li>Oversee front desk duties, greeting visitors and ensuring a welcoming environment while coordinating visitor sign-ins</li><li>Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining filing systems efficiently</li></ul>Qualifications<ul><li>Proven office experience with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Experience with data entry, filing systems, and document proofreading to ensure accuracy</li><li>Strong communication skills in both verbal and written forms; bilingual abilities are a plus</li><li>Familiarity with QuickBooks or similar accounting software is advantageous but not required</li><li>Demonstrated customer service skills with a friendly and professional demeanor</li><li>Ability to manage multiple responsibilities simultaneously while maintaining attention to detail</li><li>Personal assistant experience or previous roles involving calendar management and administrative support is preferred</li></ul>Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful difference every day!Pay: $14.00 - $20.00 per hourWork Location: In person

AL YAFOUR GENERAL CONTRACTING & TRANPORT LLC 

Al Yafour Transport &amp; General Contracting L.L.C. &mdash; Abu DhabiLicensed Abu Dhabi contracting company requires a Secretary who will also own the HR, government relations and payroll functions end-to-end &mdash; self-driven, not waiting for daily instructions.A. Secretarial &amp; Office Administration<ul><li>Draft, issue and log official correspondence to clients, consultants and government authorities .</li><li>Incoming / outgoing correspondence register with reference number, date, subject, party and required action; follow up until closed.</li><li>Document control: contracts, variation orders, claims, invoices, LPOs, subcontracts &mdash; filed electronically by project with a clear naming and version system.</li><li>Manage the General Manager's schedule, meetings, calls and visitors; prepare meeting minutes with action owners and due dates.</li><li>Prepare and submit tender and prequalification documents within deadlines.</li><li>Office supplies, courier, utilities and company document custody.</li></ul>B. HR &amp; Government Relations<ul><li>Full visa cycle: offer letter, MOHRE work permit, medical, Emirates ID &amp; residence visa (ICP), health card, e-contract.</li><li>All renewals: residence visas, Emirates IDs, health cards, trade licence (ADDED), Abu Dhabi Chamber membership, MOHRE establishment file, contractor classification.</li><li>Insurances: DOH mandatory health insurance, ILOE unemployment insurance, workmen's compensation.</li><li>Maintain a single electronic register of all company and employee documents with expiry dates, and act on renewals in advance.</li><li>Employee files, leave records, warning letters and clearance documentation.</li></ul>C. Payroll<ul><li>Collect and verify site attendance, leave and overtime before entry.</li><li>Calculate basic pay, allowances, overtime, deductions and advances per the registered MOHRE e-contract.</li><li>Submit the payroll sheet for General Manager approval each month.</li><li>Prepare the SIF file, upload via WPS, confirm bank settlement and report any rejection immediately.</li><li>Final settlements: gratuity, unused leave, repatriation ticket, signed clearance before visa cancellation.</li></ul>Requirements<ul><li>Minimum 3 years in a UAE contracting company covering secretarial work, PRO/HR and payroll.</li><li>Hands-on knowledge of MOHRE and ICP portals and the WPS system.</li><li>Proven ability to close tasks without daily supervision.</li></ul>Pay: AED4,000.00 - AED6,000.00 per monthWork Location: In person

Secretary & HR / Government Relations Officer

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Secretary I

Secretary

Secretary

Secretary

Secretary

Secretary

Secretary & HR / Government Relations Officer