service secretary

Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Penspen

<div>
 
 Secretary Job Description
 
 
 
 Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. ( https://www.penspen.com )
 
 
 penspen is looking for a secartary - to be based on Alkhafji - KSA.
 
 
 
 Qulifications - Overview
 
 
 
 Provide administrative and clerical support to project teams within the PMS organization. Maintain filing systems, logs, and
 
 
 correspondence registers to support daily operations. Assist in typing, document formatting, and preparation of internal and external
 
 
 communications. Handle office supplies, incoming and outgoing correspondence, and support coordination of project meetings. Assist
 
 
 in maintaining records, timesheets, and tracking of general administrative data. Ensure proper document handling and compliance with
 
 
 established filing and archiving procedures. Support a safe and efficient work environment in coordination with project staff.
 
 
 
 High school education with minimum 5 years&rsquo; experience in secretarial activities, filing system, office administration and management.
 
 
 
 If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-598908.html#hs_show_apply_popup=true
 
 
</div>

World Investment Fund

Job Summary We are seeking a dedicated individual to serve as a nonprofit corporate Secretary of the organization. As a Secretary, you will play a crucial role in guiding the organization towards achieving its mission and objectives. This position requires a heart for serving the worldwide community, including, local, state, national, and international communities.The ideal candidate will play a crucial role in ensuring the smooth operation of the corporation by providing public administrative leadership and support and managing various clerical and public relations tasks. This position requires a proactive individual who can handle multiple responsibilities while maintaining a high level of professionalism and confidentiality.Work LocationBaton Rouge, LA, USA and/or remote. Interviews may be done virtually or in person. The job may be done initially, began, temporarily, in person only, or virtually only, or hybrid, as may be approved at the time of hire, until further notice.Required QualificationsBachelor's degree or higher in any field, or in lieu of degree, equivalent work experience.Responsibilities<ul><li>Manage and oversee the organization's department of state and public relations, including any and all deputy secretaries and clerical assistants within the department, and do, delegate, and/or assign relevant duties as applicable.</li><li>Provide, oversee, manage, and organize office tasks, including finding/researching, requesting, or retrieving, applicable documents needed, and completing, signing, and filing applicable documents, conducting data entry, maintaining files of important documents, preparing business and or public relations documents, promulgate and explain news of board of directors' decisions and officer and managerial decisions, and witness, testify, and explain as to board of directors' decisions and applicable corporate officer decisions on documents, in writing and verbally.</li><li>Prepare and revise accurate list of owning members, members of the board of directors, their proxies if any, entitled to vote.</li><li>Send meeting notices to applicable: owning members, members of the board of directors, and officers.</li><li>Create meeting agendas with agenda items listed.</li><li>Keep record of motions, votes, bills, resolutions, and bylaws and promulgate both an organized book of passed bylaws and passed resolutions as instructed by the rules and regulations of the organization.</li><li>Keep records of the minutes of official board of directors' meetings.</li><li>Handle calendar management, scheduling appointments, answering phone calls, and coordinating meetings.</li><li>Provide excellent customer support by greeting visitors, answering inquiries, and directing calls appropriately.</li><li>Assist with applicable record keeping and filing of corporate records, including financial records, to maintain and file accurate financial and other corporate records, in order to keep the corporation in compliance with legal requirements in consultation with the internal legal department and internal accounting department.</li><li>Maintain office supplies inventory and place orders as needed to ensure the office runs smoothly.</li><li>Prepare reports and presentations as required by management.</li><li>Collaborate with team members to improve office processes and enhance overall productivity.</li><li>Advise and orient new and current owning members, members of the board of directors, deputy secretaries and assistants within the department, and top corporate officers on applicable organizational processes and procedures.</li><li>Serve as an organizational spokesperson and/or press secretary as needed including responding to questions from interested media/reporters.</li><li>Lead a team of public relations professionals, including in coordinating with the organization's marketing and development department, to maintain and improve the organization with better public relations.</li><li>Contribute to program development.</li><li>Other related duties as assigned and/or delegated by president of the organization, and the board of directors.</li></ul>Skills<ul><li>Proficient in computer literacy with strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong clerical skills, including typing, with attention to detail and accuracy in all tasks performed.</li><li>Excellent administrative skills, including time management and organizational abilities.</li><li>Ability to type efficiently and accurately for various documentation needs.</li><li>Experience in public relations/affairs/mass communications, journalism, business, in legal, doing secretarial work, or in a similar role is advantageous.</li><li>Strong communication skills with a focus on creating and building internal external relationships.</li></ul>Join now to make a meaningful impact in your community and beyond by serving as Secretary. Your service, knowledge, and commitment can help shape the future of this organization!Organizational BackgroundThe World Action Network is nonprofit, human rights organization, for primarily the promotion of social welfare. We seek to primarily promote social welfare in seeking business capital for persons in need to do good in starting, growing, and/or expanding a business including creating jobs- especially through the World Investment Fund, charitable organization we are affiliated with primarily for economic development, and also address issues affecting life well-being, through government lobbying, advocacy, proposing new laws and/or changes to laws, consulting, advising, think tanking, organizing, and some political activity.Job Types: Full-time, Part-timePay: From $1.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Schedule:<ul><li>Monday to Friday</li><li>Weekends as needed</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>Do you have at least a bachelor's degree?</li></ul>Work Location: Hybrid remote in Baton Rouge, LA 70805

Al Habari Group of Companies

We at Al Habari Group are hiring for the following role:SECRETARYLocation: Qatar Department: Administration Reporting To: General Manager / Department Head Employment Type: Full-TimeRole OverviewWe are looking for a professional and well-organized Secretary to provide high-level administrative support to management and ensure smooth day-to-day office operations. The ideal candidate must be proactive, detail-oriented, and capable of handling confidential matters with discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and meeting schedules</li><li>Prepare official correspondence, reports, and presentations</li><li>Handle incoming calls, emails, and internal/external communications</li><li>Maintain proper filing systems (physical &amp; electronic)</li><li>Coordinate travel arrangements and meeting logistics</li><li>Record meeting minutes and follow up on action items</li><li>Assist in documentation for HR, Finance, and Projects as required</li><li>Monitor office supplies and coordinate procurement</li><li>Maintain confidentiality of company and management information</li><li>Support management with administrative tasks as assigned</li></ul>Candidate who are locally available only will be considered for this role.Interested candidate can share their resume &ndash; 30233838 or recruit@alhabarigroup.comJob Type: Full-timeJob Type: Full-timeAbility to commute/relocate:<ul><li>Al-Khawr: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li><li>Hindi (Required)</li><li>English (Preferred)</li></ul>Location:<ul><li>Al-Khawr (Required)</li></ul>

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Target Engineering Construction Co LLC

<div>
 
 
 NOTE : This role will be based at our office in Ruwais Industrial City, Abu Dhabi, UAE.
 
 
 
 
 
 
 Are you an organized, detail‑oriented professional with a passion for supporting large‑scale engineering projects? We are looking for a proactive Secretary to join our team and provide administrative and clerical support for EPC (Engineering, Procurement &amp; Construction) projects within the oil and gas sector.
 
 
 This is a great opportunity for someone who thrives in a fast‑paced, project‑driven environment and enjoys being the backbone of smooth operations.
 
 
 
 
 
 
 Who We are?
 
 
 
 Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Secretary
 
 , you will
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to the EPC project team
 </li>
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 Prepare, format, and manage project documentation, reports, and correspondence
 </li>
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 Organize and maintain project files, records, and databases
 </li>
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 Arrange meetings, prepare minutes, and follow up on action items
 </li>
 <li>
 Handle travel arrangements, schedules, and calendar coordination for project managers
 </li>
 <li>
 Assist in tracking project deliverables, deadlines, and communication flows
 </li>
 <li>
 Manage office supplies, logistics, and general clerical tasks
 </li>
 <li>
 Coordinate with internal departments and external stakeholders as needed
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive project information
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience as a Secretary/Administrative Assistant (preferably in EPC, engineering, or oil &amp; gas projects)
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in Business Administration or related field
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time‑management skills
 </li>
 <li>
 Excellent communication skills (verbal and written)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Experience with document control systems is an advantage
 </li>
 <li>
 Ability to work under pressure and meet strict project deadlines
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
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 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
 
 
 
 Ready to be part of our team?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 Note : Immediate joiner and candidates available in the UAE will be preferred.
 
 
 
 
 
 Candidates are encouraged to apply directly to our careers portal :
 
 
 https://apps.target.ae/ords/f?p=149:6
 
 
 
</div>

Ajman Markets Cooperative

Qualifications &amp; Skills:<ul><li>Experience: Minimum 2&ndash;3 years as a secretary or administrative assistant, preferably in a corporate environment.</li><li>Skills:</li><li>Excellent written and spoken Arabic (mandatory)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time management skills</li><li>Professional appearance and communication</li><li>Ability to handle multiple tasks and work under pressure</li><li>Preferred: Male Arabic candidate to ensure ease of communication with clients and staff in certain cultural/business contexts.</li></ul>Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and correspondence professionally.</li><li>Schedule appointments, meetings, and maintain the manager&rsquo;s calendar.</li><li>Prepare, edit, and proofread documents, reports, and presentations.</li><li>Maintain and organize physical and electronic files, records, and office supplies.</li><li>Assist in preparing official letters, memos, and internal communications.</li><li>Coordinate with internal departments and external stakeholders for smooth office operations.</li><li>Handle confidential information with discretion.</li><li>Ensure smooth communication between management, employees, and clients.</li></ul>Job Type: Full-time

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