site administrator

Wood

<div>Remarkable people, trusted by clients to design and advance the world.
The Role
This is an exciting opportunity for an experienced Site Adminstrator with a proven track record in site administration within budget, and according to quality and safety standards for a high-profile client.
Our Clients and Projects
Designing the future. Transforming the world
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
 
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity : In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones
</li><li>Commitment to continued professional development : Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul>The key objectives for this role are:
To manage and oversee day-to-day administrative operations of the project camp/site accommodation, ensuring smooth facility operations, employee welfare, compliance with HSE standards, and proper documentation control.</div>
 <div>Camp Operations Management 
 
<ul><li>Manage daily operations of the workers&rsquo; camp/site accommodation
</li><li>Coordinate room allocations, transfers, and demobilization
</li><li>Maintain accurate camp occupancy records and manpower reports
</li><li>Ensure camp capacity aligns with project mobilization plans
</li></ul>Facilities &amp; Maintenance Coordination 
 
<ul><li>Coordinate with maintenance teams for electrical, plumbing, HVAC, and civil repairs
</li><li>Monitor housekeeping, laundry, catering, and waste management services
</li><li>Conduct regular inspections of rooms, kitchens, dining areas, and common facilities
</li><li>Ensure uninterrupted utilities (water, power, internet, sewage systems).
</li></ul>Employee Welfare &amp; Support 
 
<ul><li>Address and resolve employee accommodation complaints
</li><li>Ensure compliance with company accommodation standards
</li><li>Support welfare activities and maintain safe living conditions
</li><li>Enforce camp rules and discipline procedures.
</li></ul>HSE &amp; Compliance 
 
<ul><li>Ensure camp operations comply with UAE labor law and municipality regulations
</li><li>Support HSE audits, fire drills, and emergency evacuation plans
</li><li>Maintain first aid kits, fire extinguishers, and emergency equipment
</li><li>Coordinate pest control and hygiene inspections
</li></ul>Documentation &amp; Reporting
<ul><li>Maintain camp inventory (furniture, appliances, equipment)
</li><li>Prepare daily/weekly/monthly occupancy and cost reports
</li><li>Track camp expenses and verify service provider invoices
</li><li>Maintain employee check-in/check-out documentation
</li></ul>Vendor &amp; Contract Management
<ul><li>Liaise with camp service providers and landlords
</li><li>Monitor service contracts (catering, cleaning, security, transport)
</li><li>Ensure SLA compliance and quality standards</li></ul></div>
 <div><div>What makes you remarkable?
</div><div>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</div><div>Expected:
<ul><li>4&ndash;7 years of experience in site-based administration, preferably within oil &amp; gas, construction, or remote infrastructure projects
</li><li>Strong organizational and coordination skills with the ability to manage large-scale housing logistics
</li><li>Bachelor's degree in business administration, Hospitality Management, Human Resources, or a related field
</li><li>Familiarity with camp management software, visitor management systems, and basic HSE protocols
</li><li>Proficiency in MS Office Suite (especially Excel) and reporting tools
</li><li>Strong attention to detail and creativity
</li><li>Good communication skills and the ability to liaise with contractors, service providers, and multi-cultural workforce</li></ul></div></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Site Administrator - Habshan

Wood PLC

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

ORO24 DEVELOPMENTS LLC

Job Summary:The Admin Assistant will support day-to-day administrative operations, including fleet and driver management, site administration, and general office coordination. The role requires strong knowledge of driving regulations, road and transport procedures, and vehicle maintenance management.The candidate will be responsible for coordinating maintenance and servicing with service centers for all company vehicles, including trucks, sedans, luxury vehicles, forklifts, buses and any other company-owned vehicles. The role also requires the ability to act as a reliever for the admin team when required.Key Responsibilities:1. Fleet Management:Monitor and manage all company vehicles, including maintenance schedules and servicing.Coordinate with service centers for repair and preventive maintenance of vehicles.Ensure timely vehicle registration, insurance renewals, and documentation.Maintain records of fuel consumption, Salik/toll charges, and vehicle usage logs.Allocate driver duties and manage transportation schedules.Monitor driver attendance and duty allocation.Ensure compliance with Road &amp; Transport Authority (RTA) rules and regulations.Handle accident reporting and insurance claim processes.Manage third-party transport company contracts and billing documentation.Arrange and manage transportation for staff and materials as required.Maintain complete fleet documentation and reporting.2. Site Administration:Handle daily administrative operations at the site.Coordinate with departments to ensure smooth workflow.Maintain site documentation and filing systems.Support housekeeping, F&amp;B, maintenance, and facility-related requirements.3. General Administration:Assist in office coordination and documentation.Maintain records of company assets and inventorySupport procurement and vendor coordination.Act as a reliever for other admin team members during leave or absence.Perform other duties as assigned by the line manager.Requirements:<ul><li>Bachelor&rsquo;s degree or Diploma in Administration or related field (preferred).</li><li>2&ndash;4 years of experience in administration or fleet management.</li><li>Knowledge of RTA and transport regulations.</li><li>Experience in vehicle maintenance coordination.</li><li>Organizational and record-keeping skills.</li><li>Communication and coordination abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Valid driving license (preferred).</li><li>Flexible and willing to work extended hours when required and available on phone 24/7</li></ul>Why Work with us !At ORO24, we pride ourselves on a multicultural, fun and talented team of people. You will have a chance to work with a visionary leader, passionately driven colleagues and a highly entrepreneurial leadership team.Ideas, innovations, challenges, extraordinary, it is all in your day to day.You will work in a modern, stylish and beautiful office designed to offer an exceptional work environment for our stars to shine. All work and no play makes anyone a dull person, so we play music throughout the office - why not enjoy while we work on our goals? The ORO24 office also offers you a state-of-the-art gym- to get those pre/post office workouts in without an additional trip to the gym. A library and an -house cafe with subsidized meals and an excellent barista that makes someone amazing brews are just some of the other amazing features of our office.You will get 30 days annual leave, flights home once per year and a comprehensive health insurance which covers your basics of expat life. Besides this, we have an in-house nurse who does regular wellness checks and referrals for all employees to ensure our awesome team is always in the peak of health. And special occasions like birthdays are meant to be celebrated well at ORO24.And last but not least, ORO24 is on a blazing path of success and if you decide to jump onboard with us, we guarantee you will be in for an excellent journey with us.Job Types: Full-time, PermanentPay: AED1.00 - AED2.00 per monthWork Location: In person

Admin Assistant (Fleet & Administration)

Hassan Allam Holding

<div>
 
 We are currently looking for a
 
 Site Admin Coordinator
 
 to join our team on-site and support the daily administrative operations of our construction projects.
 
 
 🔹
 
 Location:
 
 Site-Based
 
 
 🔹
 
 Experience:
 
 Minimum
 
 4 years
 
 
 
 
 Requirements:
 
 
 
 &bull; Previous experience in
 
 construction or real estate development sites
 
 
 
 &bull; Strong administrative and organizational skills
 
 
 &bull; Ability to coordinate with site teams and head office
 
 
 &bull; Good knowledge of
 
 Microsoft Office
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage site documentation and filing systems
 
 
 &bull; Track attendance, leaves, and site records
 
 
 &bull; Coordinate communication between site and head office
 
 
 &bull; Prepare reports, meeting minutes, and administrative documents
 
 
 &bull; Handle and follow up on
 
 financial matters related to site administration
 
 when required.
 
 
 &bull; Supervise
 
 buffet staff and cleaning personnel
 
 to ensure proper performance, quality of service, and professional appearance.
 
 
 &bull; Ensure offices and site facilities are properly maintained and equipped with the
 
 necessary tools, supplies, and services
 
 .
 
 
 &bull; Monitor the overall
 
 cleanliness, organization, and service standards
 
 within the site offices and facilities.
 
 
 &bull; Coordinate with relevant departments to resolve
 
 operational or administrative issues
 
 affecting the site.
 
</div>

Site Admin coordinator

Prime Star Electrical and Mechanical Works

Site Secretary/Document Controller required with UAE experienceJob Type: Full-time

Secretary / Document Controller

PRECON

Job Title: Field Admin Officer / Material ControllerLocation: GCC Project SiteSalary: Up to QAR 2,750 + FATJob Description: We are seeking a Field Admin Officer / Material Controller to manage site documentation and material coordination for the fireproofing project.Responsibilities:<ul><li>Maintain site documentation and records</li><li>Track incoming and outgoing materials</li><li>Coordinate with procurement and site teams</li><li>Prepare reports related to materials and inventory</li></ul>Requirements:<ul><li>Experience in site administration or material control</li><li>Good organizational and documentation skills</li><li>Experience in construction or industrial projects preferred</li></ul>Application: Interested candidates with relevant experience need only apply to hraljamehgroup@gmail.comJob Type: Full-timePay: QAR2,000.00 - QAR2,750.00 per month

Field Admin Officer / Material Controller

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10000 site administrator jobs Near Me

Site Administrator - Habshan

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