site administrator

ALEC Holdings

<div>
 
 Are you a detail-oriented administrative professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 Who We are?
 
 
 
 
 ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD,
 
 is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Site Administrator
 
 at ALEC Building, you&rsquo;ll play a key role in ensuring seamless daily operations within our project. This is your opportunity to contribute to the success of the projects through strong coordination, organization, and proactive administrative support.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will report to the Project Manager and be a pivotal member of the site team, managing day-to-day administrative responsibilities that support operations, logistics, and compliance. You&rsquo;ll collaborate with production staff, suppliers, and office teams to keep workflows smooth and aligned with business needs.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Site Administrator, you will oversee administrative coordination at the project site from documentation and communication to scheduling and operations. Your responsibilities will include:
 
 <ul>
 <li>
 Maintaining and organizing all site documentation, records, and files
 </li>
 <li>
 Preparing reports and updates for site operations and workforce activities
 </li>
 <li>
 Coordinating internal and external communication between site, suppliers, and office
 </li>
 <li>
 Supporting material tracking, deliveries, and inventory documentation
 </li>
 <li>
 Arranging meetings, taking minutes, and following up on action items
 </li>
 <li>
 Managing office resources, supplies, and equipment at the site
 </li>
 <li>
 Assisting with compliance, documentation, and general administrative duties
 </li>
 <li>
 Supporting the PM&rsquo;s scheduling and travel coordination
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience
 
 : 3-5+ years in a similar administrative role, preferably in construction environment
 
 
 
 Knowledge
 
 : Site documentation management, reporting, workforce admin, operations, and internal communication
 
 
 
 Expertise
 
 : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 
 
 
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Qualification in administration or relevant discipline, or equivalent experience
 </li>
 <li>
 Strong time management and multitasking capabilities
 </li>
 <li>
 High attention to detail and discretion
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Ability to coordinate across departments and handle fast-paced environments
 </li>
 <li>
 Proficiency in software and systems used for reporting and communication
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 Ready to elevate your career?
 
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join ALEC Building and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 Apply today and be part of something excellent!
 
 
 
</div>

Site Administrator

Yateem Airconditioning Company WLL

Company Overview:Yateem Air Conditioning, a pioneer in bringing air conditioning to the Middle East, has been a leader in the industry for over 75 years in the Kingdom of Bahrain. We specialise in the supply, installation, and service of air conditioning systems, and our expertise extends to heating, ventilation, ducting, electrical works, building management systems, plumbing, drainage, and firefighting, among other services.Position Summary:The Site Administrator is responsible for providing comprehensive administrative support for HVAC operations at a designated job site. This includes managing site-specific administrative tasks, coordinating communications between the HVAC team, clients, and vendors, overseeing scheduling, maintaining accurate records, and ensuring compliance with safety and regulatory standardsResponsibilities:Administrative Support:&middot; Maintain and organize accurate records and files for HVAC service contracts, project timelines, equipment, and client interactions.&middot; Prepare reports, service documentation, and necessary paperwork, ensuring accuracy and completeness.Scheduling and Coordination:&middot; Coordinate the scheduling of HVAC technicians and contractors for installations, maintenance, and service calls.&middot; Ensure that all appointments, site visits, and service calls are efficiently scheduled and communicated to the appropriate personnel.&middot; Communicate with clients to confirm appointments, gather service requirements, and follow up on ongoing projects.Client and Vendor Communication:&middot; Act as the primary administrative point of contact for clients, vendors, and service partners related to HVAC projects and services.&middot; Address client inquiries, requests, and concerns promptly and professionally, escalating issues to management when necessary.Document Management and Compliance:&middot; Ensure all necessary permits, HVAC certifications, and licenses are up to date and compliant with local and national regulations.&middot; Track and maintain safety records, inspection reports, and compliance documents related to HVAC work.&middot; Assist in the preparation of reports, including service logs, maintenance schedules, and performance metrics for the site manager.Inventory and Supplies Management:&middot; Monitor the stock of HVAC materials, parts, and tools to ensure necessary supplies are available for scheduled work.&middot; Keep track of inventory levels, order new supplies as needed, and ensure the storage and organization of equipment are well-maintained.&middot; Manage equipment maintenance schedules and coordinate repairs or replacements for HVAC tools and machinery.Financial Administration:&middot; Assist in tracking project costs, including labor, materials, and other expenses.&middot; Help with generating and processing purchase orders, invoices, and ensuring accurate billing for services provided.&middot; Track payments, reconcile financial documents, and report discrepancies to management as needed.Health, Safety, and Regulatory Compliance:&middot; Support the implementation and tracking of safety protocols for HVAC technicians and staff on-site.&middot; Maintain and organize records of safety training, certifications, and incident reports.Requirements:&middot; Bachelor's degree in Engineering, Operations Management, or related field (preferred).&middot; 5 years of administrative experience, preferably in an HVAC or construction environment.&middot; Knowledge of HVAC systems, terminology, and industry standards is a plus.&middot; Strong leadership, organizational, and communication skills.Job Type: Full-timeApplication Deadline: 28/02/2025

Elahi Group of Companies

Site AdministratorDepartment: Site Operations / AdministrationLocation: Karachi Employment Type: Full-time/RemoteResponsibilities:<ul><li>Provide general administrative support to site personnel and management.</li><li>Maintain accurate records of site activities, attendance, equipment usage, and materials.</li><li>Handle correspondence, data entry, filing, and reporting for site operations.</li><li>Assist in managing timesheets, payroll data, and leave records for site workers.</li><li>Ensure all documents related to permits, compliance, and safety are up to date and properly filed.</li><li>Ensure all licenses, permits, and approvals required for site operations are obtained and kept up to date.</li><li>Liaise with government bodies, local authorities, and legal representatives regarding site compliance, inspections, and documentation.</li><li>Coordinate with head office and external vendors for procurement, deliveries, and invoices.</li><li>Monitor and order site office supplies and materials as needed.</li><li>Assist in health, safety, and environmental documentation and reporting.</li><li>Support onboarding of new site employees, including documentation and inductions.</li><li>Support audits, site visits, and compliance reviews from government departments or external agencies.</li></ul>Qualifications:<ul><li>High school diploma or equivalent required; Diploma/Degree in Business Administration or related field preferred.</li></ul>Ex-Police, Ex-Army, or Ex-Revenue officers highly preferred.<ul><li>2+ years of experience in a similar administrative role, preferably in a construction or industrial site environment.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and administrative software.</li><li>Knowledge of document control and site safety procedures is an advantage.</li><li>Ability to work independently and maintain confidentiality.</li></ul>If you are looking for a meaningful career, Elahi Group is the place for you to apply submit your updated resume at careers@egc.com.pk.PS. Preference will be given to candidates residing in or near Surjani Town, as well as those with prior service in the armed forcesJob Type: Full-timePay: From Rs60,000.00 per monthWork Location: In personApplication Deadline: 30/05/2025 Expected Start Date: 01/06/2025

HRSG

Location: KarachiSalary Range: Market CompetetiveJob Description:We are looking for a highly organized and proactive Site Administrator to support daily administrative operations at the project site. The ideal candidate will manage documentation, coordinate logistics, support site staff, and ensure smooth communication between the site and head office. This role is essential for maintaining efficient site operations and compliance with company procedures.Key Responsibilities:<ul><li>Manage and maintain all site documentation, including attendance records, delivery notes, inspection reports, and correspondence.</li><li>Coordinate with subcontractors, suppliers, and internal teams for scheduling, deliveries, and site logistics.</li><li>Support the Site Manager and engineering team with administrative tasks such as report preparation, filing, and data entry.</li><li>Track and manage inventory of site materials, tools, and office supplies.</li><li>Handle site-level HR tasks such as timesheets, leave records, and staff onboarding documentation.</li><li>Ensure compliance with company policies, safety procedures, and document control standards.</li><li>Assist in preparing daily, weekly, and monthly site reports.</li><li>Maintain a clean and organized site office environment.</li><li>Act as the point of contact for communication between the site and head office or external stakeholders.</li></ul>Qualifications:<ul><li>Diploma or bachelor&rsquo;s degree in business administration, Office Management, or a related field.</li><li>2&ndash;4 years of experience in site administration or office coordination, preferably in construction or engineering projects.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Fluent in English and Pakistani languages (e.g., Urdu; regional languages are a plus).</li><li>Ability to work independently and under pressure in a fast-paced site environment.</li></ul>Preferred Skills:<ul><li>Experience with ERP or project management software.</li><li>Familiarity with construction or engineering documentation.</li><li>Basic understanding of HSE and QA/QC procedures.</li></ul>Job Type: Contract Contract length: 12 monthsApplication Question(s):<ul><li>Are you comfortable working on a construction site and handling admin tasks in a fast paced environment?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Site Administration: 1 year (Required)</li><li>MS Office: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Karachi Clifton (Required)</li></ul>Work Location: In person

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Watkin Jones

We have a great opportunity for a Project Administrator to join our development The Ard, located in Glasgow, for a fixed term contract until July 2027. Set to be the tallest residential building in Scotland, at 36 storeys, providing views of the surrounding cityscape, construction will involve partial retention of the old HMRC building on India Street. Upon completion, the scheme will create ensuite rooms and studios, helping to meet the increasing rental housing demands of Glasgow's universities. As a Project Administrator you will be responsible for providing administrative support to the Construction Directors, Project Managers and Site Managers to ensure that all interactions both internal and external are positive and productive. Based on site, the role includes a variety of activities including administrative duties, general site appearance maintenance, visitor organisation and communications. The post holder will be responsible for maintaining accurate administrative records so that information is easily accessible to people who need access to it, creating and maintaining the subcontractor directory, attending site meetings, and taking accurate minutes as required and assisting with the management of stationary supplies on site. About you Due to the size of this development, we'll need you to have previous administrator experience. This opportunity would suit someone who has previous administrative experience and enjoys a hands-on role where every day is different. This role requires a range of skills and strengths from, time-management, administration and record keeping to people-focussed skills such as customer service, communication and relationship building. Excellent communication skills are a must for this role as you'll be liaising with many people both externally and internally. Candidates who are familiar with document control systems are preferred. At Watkin Jones, we believe in investing in our people. Here's what we can offer you: <ul> <li>Professional Growth: Individual support for your career advancement.</li><li>Rewards: Discretionary annual bonus, health cash plan, life insurance, and more.</li><li>Work-Life Balance: 25 days of annual leave (increasing with tenure), agile working arrangements, and discounted gym memberships.</li><li>Benefits: Exclusive shopping discounts, and a contributory pension scheme.</li></ul> Why Choose Watkin Jones Group?Watkin Jones Group is the UK's leading developer, builder, and manager of residential-for-rent homes, with a rich history dating back to 1791. With 54,000+ homes developed and in-build across over 254 schemes, we have a proven track record of success. Our operating arm, Fresh, manages over 18,500 units across 58 schemes, representing approximately £1.7bn of assets under management. Joining us means becoming part of a company that's not only deeply rooted in history but also firmly focused on the future. We're committed to creating high-quality rental homes, fostering vibrant communities, and driving sustainable development. This is more than just a job - it's a chance to grow your career in a fast-paced, innovative environment. If you're ready to make a significant impact and advance your career with a market leader, we'd love to hear from you!<img src="https://www.jobg8.com/Tracking.aspx?u8CXZ0QX%2bc%2bZilAEvg2VWn7ll64T92Xwy" width="0" height="0" />

Project Administrator

Stonefort Securities

<div>
 
 Job Summary:
 
 
 
 
 
 We are seeking a motivated and detail-oriented Entry-Level MT5 Administrator to join our trading team. This role is ideal for someone with a passion for financial markets and preferably has basic experience or knowledge of trading platforms, particularly MetaTrader 5. The administrator will assist in the configuration, monitoring, and maintenance of the MT5 trading environment, ensuring smooth and secure operation of trading systems.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Assist in the setup and configuration of MT5 server, access points, manager terminals, and plugins.
 </li>
 <li>
 Monitor server performance and trading activities to ensure platform stability.
 </li>
 <li>
 Provide basic technical support to internal teams.
 </li>
 <li>
 Perform routine maintenance tasks including server updates, backups, and log checks.
 </li>
 <li>
 Assist in creating and managing user accounts, groups, and permissions in the MT5 system.
 </li>
 <li>
 Monitor and report system errors or anomalies to senior administrators.
 </li>
 <li>
 Document procedures and create technical guides for internal use.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in finance, or a related field.
 </li>
 <li>
 0-1 year of experience in Meta Trader administrator is preferable.
 </li>
 <li>
 In-depth understanding of financial instruments and markets.
 </li>
 <li>
 Strong problem-solving and analytical skills.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
 </li>
 <li>
 Must be able to work in shifts.
 </li>
 </ul>
 
 
 
 
 Additional Information:
 
 <ul>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Opportunities for growth and development within the company.
 </li>
 </ul>
 
 
</div>

MT5 Administrator

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