site administrator

Yateem Airconditioning Company WLL

Company Overview:Yateem Air Conditioning, a pioneer in bringing air conditioning to the Middle East, has been a leader in the industry for over 75 years in the Kingdom of Bahrain. We specialise in the supply, installation, and service of air conditioning systems, and our expertise extends to heating, ventilation, ducting, electrical works, building management systems, plumbing, drainage, and firefighting, among other services.Position Summary:The Site Administrator is responsible for providing comprehensive administrative support for HVAC operations at a designated job site. This includes managing site-specific administrative tasks, coordinating communications between the HVAC team, clients, and vendors, overseeing scheduling, maintaining accurate records, and ensuring compliance with safety and regulatory standardsResponsibilities:Administrative Support:&middot; Maintain and organize accurate records and files for HVAC service contracts, project timelines, equipment, and client interactions.&middot; Prepare reports, service documentation, and necessary paperwork, ensuring accuracy and completeness.Scheduling and Coordination:&middot; Coordinate the scheduling of HVAC technicians and contractors for installations, maintenance, and service calls.&middot; Ensure that all appointments, site visits, and service calls are efficiently scheduled and communicated to the appropriate personnel.&middot; Communicate with clients to confirm appointments, gather service requirements, and follow up on ongoing projects.Client and Vendor Communication:&middot; Act as the primary administrative point of contact for clients, vendors, and service partners related to HVAC projects and services.&middot; Address client inquiries, requests, and concerns promptly and professionally, escalating issues to management when necessary.Document Management and Compliance:&middot; Ensure all necessary permits, HVAC certifications, and licenses are up to date and compliant with local and national regulations.&middot; Track and maintain safety records, inspection reports, and compliance documents related to HVAC work.&middot; Assist in the preparation of reports, including service logs, maintenance schedules, and performance metrics for the site manager.Inventory and Supplies Management:&middot; Monitor the stock of HVAC materials, parts, and tools to ensure necessary supplies are available for scheduled work.&middot; Keep track of inventory levels, order new supplies as needed, and ensure the storage and organization of equipment are well-maintained.&middot; Manage equipment maintenance schedules and coordinate repairs or replacements for HVAC tools and machinery.Financial Administration:&middot; Assist in tracking project costs, including labor, materials, and other expenses.&middot; Help with generating and processing purchase orders, invoices, and ensuring accurate billing for services provided.&middot; Track payments, reconcile financial documents, and report discrepancies to management as needed.Health, Safety, and Regulatory Compliance:&middot; Support the implementation and tracking of safety protocols for HVAC technicians and staff on-site.&middot; Maintain and organize records of safety training, certifications, and incident reports.Requirements:&middot; Bachelor's degree in Engineering, Operations Management, or related field (preferred).&middot; 5 years of administrative experience, preferably in an HVAC or construction environment.&middot; Knowledge of HVAC systems, terminology, and industry standards is a plus.&middot; Strong leadership, organizational, and communication skills.Job Type: Full-time

Site Administrator

Khazna Data Centers

<div>
 
 
 Khazna
 
 was
 
 founded in 2012 and
 
 has grown rapidly into becoming the leading and trusted wholesale Data Center provider in the Middle East and North Africa region. Through our Data Centers, we provide industry benchmark levels of power supply and cooling services to better serve the growing need for data center operations in the UAE and wider region.
 
 
 
 
 
 We are looking for a Site Administrator who will be responsible for maintaining organized and updated documents for the data centre operation. The role is responsible for overseeing site operations, coordinating site activities, managing documentation, and ensuring efficient communication among teams. This role is critical for maintaining smooth and effective site operations and providing administrative support to ensure all site operations functions run efficiently.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 <ul>
 <li>
 Ensure site adherence to health, safety, and environmental regulations.
 </li>
 <li>
 Assist in the preparation of safety reports and maintain records of compliance activities.
 </li>
 <li>
 Provide comprehensive administrative support to the Site Operations Manager and other site operations staff.
 </li>
 <li>
 Manage office supplies, equipment, and inventory, ensuring availability and functionality.
 </li>
 <li>
 Maintain and organize site documentation, including reports, records, and correspondence.
 </li>
 <li>
 Ensure all documentation is accurate, up-to-date, and compliant with company policies and regulations.
 </li>
 <li>
 Facilitate effective communication between site staff, management, and external stakeholders.
 </li>
 <li>
 Coordinate and schedule meetings, including preparing agendas and distributing minutes.
 </li>
 <li>
 Coordinate with vendors for site services and supplies, managing contracts and service agreements as needed.
 </li>
 <li>
 Coordinate and support the site operations team with the CAFM planning of the preventive maintenance and corrective maintenance activities of site facilities.
 </li>
 <li>
 Coordinate with site operations team, vendors and contractors to receive maintenance reports timely to enable prompt reporting as per set frequencies and deadlines.
 </li>
 <li>
 Address and resolve facility-related issues promptly with the relevant stakeholders.
 </li>
 <li>
 Assist in managing site operations, including scheduling, logistics, and coordination of site activities.
 </li>
 <li>
 Process purchase orders, invoices, and expense reports in accordance with company procedures.
 </li>
 <li>
 Track and manage site-related budgets and expenditures.
 </li>
 <li>
 Ensure site IT systems and equipment are operational and assist with troubleshooting as needed.
 </li>
 <li>
 Coordinate with IT support for technical issues and system updates.
 </li>
 <li>
 Prepare and submit regular reports on site operations, incidents, and other relevant metrics.
 </li>
 <li>
 The job holder is required to foresee and meet current and potential challenges presented by rapid operational and staff growth in creating and implementing effective human resources strategy.
 </li>
 <li>
 The job holder exercises financial authority as per the level established by Khazna management and stipulated in the authority matrix.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in business administration, Management, or a related field; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3 years of experience in an administrative operations role, preferably within a similar industry.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in CAFM &amp; office software (e.g., Microsoft Office Suite) and basic IT troubleshooting.
 </li>
 <li>
 Ability to handle sensitive information with discretion and confidentiality.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Excellent written communication &amp; organizational skills with analytical ability to extract information and know where information is retained.
 </li>
 </ul>
 
 
 
 
 
 Working Conditions:
 
 
 
 
 
 <ul>
 <li>
 Office environment with occasional exposure to site facilities and operational areas.
 </li>
 <li>
 May require occasional lifting of office supplies and equipment.
 </li>
 <li>
 Standard working hours (max. 48Hrs per week) with flexibility as needed for site operations.
 </li>
 </ul>
 
 
</div>

MVL Group

<ul><li>Providing administrative and office support site activities assigned by supervisor/manager including but not limited to Inventory control &amp; asset management, site manpower attendance, admin &amp; internal audit reports and any task on /off base as of required by head office.</li><li>Ensuring compliance with Client's regulations as well as MVL'&rsquo;s internal policies &amp; procedures.</li><li>Any work /task that is assigned by HQ through /with or without line manager to be done in effective manner.</li><li>Maintain confidential data related to all involved activities and strict adherence to all site and company policies.</li><li>Provide the necessary daily coordination and communications to facilitate the flow and control of site, information, and materials required to ensure the organized flow of assigned projects.</li><li>Other administrative requirements may be assigned.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to relocate to Jeddah and work there?</li><li>What is your salary expectation?</li><li>Can you Join Immediately?</li></ul>

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Azizi Developments

<div>
 
 Role:
 
 
 Ensure the efficient operation and maintenance of equipment and vehicles, alongside to monitor, improve and ensure the optical performance of machinery, minimizing downtime, maintaining optimal productivity and recorded the history of repairs and maintenance of all PMV assets.
 
 
 
 
 
 Qualifications &amp; Experience:
 
 <ul>
 <li>
 Bachelor's Degree/Diploma Automotive/Mechanical
 </li>
 <li>
 Minimum of 5 years relevant experience in Heavy Equipment/Developers/Fabrication-Industries within the GCC
 </li>
 <li>
 Proficient in MS Office (Excel, Word, Outlook), knowledgeable of ERP or maintenance management
 </li>
 </ul>
</div>

Site Plant Administrator

Travco Properties

<div>
 
 
 Job Summary:
 
 
 
 
 The Site Administrator is responsible for providing comprehensive administrative, operational, and logistical support at the site. This role ensures smooth day-to-day site operations by managing documentation, coordinating communication between site and head office, and overseeing the company&rsquo;s fleet to ensure efficient utilization, compliance, and cost control. The Site Administrator plays a key role in maintaining operational efficiency and supporting management in achieving project goals.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Oversee daily site operations, administrative tasks, and logistics.
 
 </li>
 <li>
 Maintain accurate records of site documentation, reports, and correspondence.
 
 </li>
 <li>
 Support the Site Manager in coordination.
 
 </li>
 <li>
 Monitor and manage the company&rsquo;s vehicle fleet, including maintenance, allocation, and compliance.
 
 </li>
 <li>
 Track vehicle usage, fuel consumption, and performance for operational efficiency.
 
 </li>
 <li>
 Ensure all site operations and fleet activities comply with company policies, safety standards, and regulations.
 
 </li>
 <li>
 Prepare and submit regular administrative, operational, and fleet reports.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.
 
 </li>
 <li>
 Minimum 3 years of experience preferable in site administration, logistics, or fleet management.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 
 </li>
 <li>
 Excellent organizational, communication, and coordination skills.
 
 </li>
 <li>
 Strong problem-solving abilities and attention to detail.
 
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 
 </li>
 </ul>
</div>

Site Admin Specialist

Illinois Student Assistance Commission

<div>The Illinois Student Assistance Commission (ISAC), the state&rsquo;s college access and financial aid agency, has an immediate opening for an experienced information technology and communications professional to support and manage agency websites. The Manager, Website Administration, a new role at the agency, will play an important role in the current (in process) redesign and development of the isac.org website, which is being led by an external vendor and internal staff. Once the new website is launched, the Website Administrator will be responsible, in collaboration with the agency&rsquo;s IT, Communications, and other divisions, for maintaining agency websites, including helping to define content governance and manage content, updating the site, ensuring security and optimized performance, troubleshooting technical issues, and collaborating on the development of new features or functionalities.

The ideal candidate for this position will have a range of skill sets that include both technical and project management/communications skills. Technical skills required include web design and development, coding, technical troubleshooting, and IT security. We also seek a strong communicator, a professional who will not just manage updates and post content, but who can also understand the content being posted and the needs of the varying audiences that ISAC serves. Our preferred candidate will have experience developing content protocols and other website guidance and policies, administering a website or sites to ensure adherence to protocols, and experience in managing a site or sites that have multiple contributors.

Our candidate is highly organized and has project management skills/experience; PMP certification is preferred but not required. Bi-lingual (Spanish) preferred but not required. We seek a strong problem solver: you demonstrate an ability to ask relevant questions, identify important sources of information, and think outside the box as necessary to find answers.

This position reports to the Communications and Marketing division but works extensively with the Information Technology division and the various other divisional liaisons. The position is a hybrid in-office/remote position. ISAC is in Deerfield, IL.

 Key Responsibilities of a Website Administrator:
<ul>
 <li>Content Governance and Management:</li>
</ul><ul><ul><li>Assist in developing content governance for new website;
</li><li>In collaboration with website team, update and maintain website content, including text, images, and other files;
</li><li>Ensure that web content is updated in accordance with governance and with security and other protocols.</li> 
 
</ul><li>Technical Maintenance: Troubleshoot website issues, resolve errors, and ensure the site functions correctly.</li>
<li>Security: In collaboration with ISAC Security team, implement and maintain security measures to protect the website from threats.</li>
<li>Performance Optimization: Help ensure the website is optimized for search engine ranking (SEO) and user experience.</li>
<li>Database Management:</li>
<ul><li>Ensure the integrity and relevancy of data stored on the website's database;</li>
<li>Ensure compliance with content governance rules and policies in retiring web pages.</li>
</ul><li>Backups and Recovery: In collaboration with the web team, implement and maintain regular backup procedures to prevent data loss.</li>
<li>User Experience: Ensure content creators and web team comply with style guides and requirements for site map to ensure a user-friendly site.</li>
<li>Accessibility: Ensure web pages meet all legal standards and protocols to make website accessible to users with disabilities.</li>
<li>Performance Monitoring: Track website usage data and identify areas for improvement.</li>
 </ul>Qualifications:
<ul><li>High school diploma or equivalent.</li>
<li>Any one or any combination totaling two (2) years (24 months) from the following categories:</li>
<ul><li>College coursework which includes Information Technology (IT), IT Management, Programming, IT systems, or a closely related discipline, as measured by the following conversion table or its proportional equivalent:</li>
<ul><li>30 semester hours equals one (1) year (12 months)</li>
<li>Associate&rsquo;s degree (60 semester hours) equals eighteen months (18 months)</li>
<li>90 semester hours equals two (2) years (24 months)</li>
<li>Bachelor&rsquo;s Degree (120 semester hours) equals three (3) years (36 months)</li>
</ul><li>Work experience in IT-related functions, such as hardware/software support, programming, network design, network engineering, IT systems integration, or closely related field.</li>
</ul><li>At least five years of experience with web design and development using programming languages, including HTML, CSS, and JavaScript.
</li></ul><ul><li>At least two years of experience and highly proficient in Drupal architecture, with the ability to develop custom modules and themes, support and manage databases, and understand security best practices.</li>
<li>At least two years of experience using cloud-based content management systems like Acquia or Adobe Experience Manager.
</li></ul><ul><li>Previous experience understanding and applying OWASP Top 10 web application security risks and mitigation strategies.</li>
<li>Previous experience independently managing all aspects of one or more large websites (i.e. thousands of pages and visitors) including website maintenance, upgrades, updates of the content, and backup/recovery.</li>
<li>At least two years of experience communicating procedures and processes that ensure alignment with website content governance and explaining technical issues to various stakeholders.
</li><li>At least two years of project management experience, addressing continuous content and technical website updates, including day-to-day administration and maintenance.
</li></ul>Preferred Qualifications:
<ul><li>Bachelor&rsquo;s degree</li>
<li>Bi-lingual- Spanish</li>
<li>Project management certification (PMP)</li>
</ul>Benefits:
<ul><li>ISAC offers an attractive benefits package including health, vision, and life insurance, State Employees&rsquo; Retirement System, educational benefits, and more.
</li><li>25 earned vacation days per year.
</li><li>12 paid sick days.
</li><li>13 paid holidays.
</li><li>Tuition waiver at select public Illinois universities and tuition reimbursements for non-public Illinois universities.
</li></ul>Salary Range: $90,000-$95,004
Hybrid Schedule: Initially in office 3 days a week with additional remote work to be considered after successful completion of probationary period.
Be part of our great mission helping Illinois students on their path to education after high school! Visit us at https://www.isac.org.
For consideration, please complete an application at https://recruiter.isac.org.
Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of employment Visas at this time.
The person selected for this position will be required to complete a criminal background check.
ISAC does not discriminate against someone (applicant or employee) because of that person's race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability or genetic information.</div>

Manager, Website Administration

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