site administrator

New Horizon Health Center

<div>GENERAL DESCRIPTION 


The Site Administrator reports to the Director of Operations and under general supervision is responsible for the day-to-day operations of the satellite clinic in order to achieve a smooth flow of patient care. Responsible for administering office activities and services, managing and supervise office staff including assessing training needs for support personnel to achieve maximum productivity within allocated resources. Assists in the implementation and updating of established policies and procedures, performance improvement, environmental and infection control and other regulatory requirements. Addresses patient concerns and provides resolution in a timely manner. Assures compliance and participates in safety procedures and emergency preparedness activities. Collaborates and communicates with other department heads/supervisors to coordinate healthcare services. Effectively communicates with clinic staff and provides updates on policies and procedures or any other updates. Other duties as required in order to achieve organizational goals.

All NHHC employees function as a member of a collaborative health care team to create and maintain a Patient Centered Medical Home where emphasis is on excellent communication, support of the patient is provided and tracked in a culturally competent, behaviorally enhanced setting supported by information technology.

Due to the nature of these projects, it may be necessary to require employees to work extended hours or variations of the usual shift. This is to ensure adequate care of patients, to maintain services to the community and to complete the objective of these projects.

CRITICAL JOB ELEMENTS/PERFORMANCE STANDARDS
<div>
1. Must portray a professional image at all times be professional and set the example in dealing with staff, patients, and the general public in person and any other communication (e.g., telephone, email). Demonstrates positive attitude towards patients with good eye contact, pleasant voice, attentive and responsive to their needs. 
2. Consults with and advise/inform Clinical Operations Director (COD) concerning clinic administrative issues, needs and opportunities for improvement. 
3. Assists in management of personnel including but not limited to recruitment, training, mentoring, counseling, scheduling, assigning staff members, disciplining, and supporting team dynamics. Assists in evaluation performances and initiate or recommend personnel actions. 
4. Provides input when developing clinic budget and ensures that clinic operates within allocated funds. Justifies equipment and supply needs. Checks and maintains inventory of equipment material and supplies needed to prevent disruption of clinic operations. Ensure repairs or replacements are addressed and completed. Participate in the evaluation of new products or equipment adhering to established purchasing procedures. 
5. Participates in the assessment of staffing needs. Ensures adequate staffing; adjusts staffing as need arises; and assign duties. 
6. Ensure provider absence requests are submitted to the medical director at least 6 weeks in advance. Provides pertinent staffing area concerns prior to such absences. 
7. Assists in the implementation and maintenance of established policies and procedures, standards of performance and productivity, performance improvement, environmental and infection control and other regulatory requirements. 
8. Interprets changes to staff and to medical staff and patients. Assures compliance by staff. Participates in safety procedures and emergency preparedness drills as required. 
9. Keeps personnel updated on policy and procedures changes and other matters as they relate to the staff. 
10. Confers with Clinical Operations Director and communicates with the affected departments on decisions when there is no established policy or regulation to meet the situation or circumstance. Inform appropriate personnel as required when an emergency arises. 
11. Solves problems and grievances, or channels them to the appropriate personnel. Provides an avenue for patient/employee complaints and compliments and ensures documentation is accomplished. Ensure that final feedback is provided to patient/employee. 
12. Perform the following duties daily or as needed: 
<ul><li>Verifies time sheets for staff, including providers, and ensure they are received in payroll according to schedule.</li><li>Patient Surveys: Ensures that patient surveys are routinely available. Collect monthly and provide summary report and corrective action to Clinical Operations Director.</li><li>Following through and working on resolving patient concerns on the same day the issues arise to enhance patient satisfaction.
</li><li>Ensure that clinic hours and after-hours care information are posted on the front door and other pertinent patient/general public information is posted in designated areas and updated timely or as needed.
</li><li>Ensures completion and timely submission of required reports. Maintain records, report, and collect statistics for administrative and regulatory purposes.</li><li>Ensures appropriate protocols are in place concerning:</li></ul>
a. Customer Service Protocols &ndash; in person, phone etiquette and any other form of communication 
b. Appointment scheduling
 
c. Reception of Patient Grievance 
d. Delays in treatment 
e. Walk-ins 
f. Appointments/No Shows
 
g. Patient Confidentiality 
h. Advance directives 
i. other employee related matters 
j. other front office protocols as needed</div>
<ul><li>Ensures clinic is secured: that lights, computers and copy machines are turned off at the end of the day and reports any malfunctions of equipment or facility the Facilities Manager or designee.</li><li>Carries out administrative responsibilities or other duties as assigned.</li></ul>
12. Recognizes own role in marketing clinic services by developing positive 
 Relations with the public in general. 
13. Must abide by dress code policy in order to maintain a professional and neat 
 appearance. (For details see Employee Handbook dress code policy). 
 14. Will understand and have knowledge of PCMH.
 
 15. Abides by the regulations, protocols, and policies as indicated in the NHHC 
 Employee Handbook and safety policies, Code of Conduct, and PCMH 
 guidelines. 
 16. The employee must actively participate in Performance
 
 Improvement. 
 17. Must maintain utmost confidentiality and abide by HIPAA regulations and NHHC 
 protocols. 
 18. Attends meetings as needed to discuss clinic operation issues and opportunities 
 for improvement as part of the Performance Improvement Program (i.e., S&amp;I, 
 Compliance, etc.).
JOB SPECIFICATIONS 


Education, Requirements and Experience: 


1. Bachelor&rsquo;s degree in healthcare administration, Business Administration or related field Formal education may be substituted by years of experience in an outpatient healthcare setting. Two years of experience may be substituted for each year of education. 
2. Associate&rsquo;s degree in medical office management plus 5 years of experience in health care setting with progressive responsibility. Possess the ability to plan and execute work and exercise good judgment. 
3. Two years&rsquo; supervisory experience is strongly preferred. 
4. Bilingual in English/Spanish preferred. 
5. Working Knowledge as a Customer Service Representative, Billing/Collections, ICD- 10, CPT, and proficiency in Microsoft programs and knowledge with medical practice management program. 
6. Prior experience 2 to 5 years&rsquo; experience combined in multi-practice specialties including Internal Medicine, Pediatrics, OBGYN, Dental, Psychiatry/Behavioral Health plus allied services and working in a multi-specialty clinic setting /community health setting greatly desired. 
7. Oversee average of 30 staff 
KNOWLEDGE SKILLS AND ABILITIES:
<ul><li>Excellent communication skills written and verbal to express effectively ideas and views when speaking to groups, center directors, personnel, customers and one on one and communicate orally and in writing in English and Spanish preferred at all levels.</li><li>Technical writing and statistical reports writing abilities.
</li><li>Great organizational, time management skills and ability to prioritize projects, deadlines with day-to-day tasks.</li><li>Budgeting skills in order to maintain an effective work environment with allocated resources.</li><li>Computer skills and ability to operate software programs in order create memos, spreadsheets and other workplace documentation.</li><li>Leadership traits that generate responsible actions to problem solving and make change happen.</li><li>Conflict resolution skills to communicate among departments or solve interpersonal conflict.</li><li>Team building abilities to keep the workplace and a cohesive clinic staff to achieve a collective goal.
</li><li>Ability to work in a fast-paced environment and multi-task with attention to detail. Ability to relate to people in a professional manner and establish rapport with customers, staff and vendors.
</li><li>Ability to interpret verbal and non-verbal behavior to develop accurate perception and understanding of other needs and opinions; to be sensitive to factors in an office environment.</li><li>Problem solving skills and abilities to establish and carry out specific courses of action. Ability to take corrective action in solving problems, to identify dimensions of a problem, determines the potential causes and specifies alternative solutions.</li><li>Ability to conform to established Center policies and procedures.</li><li>Ability to maintain a mature attitude while dealing with interpersonal conflict, disruptions, time demands.</li></ul></div>

Site Administrator

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Era Projects

Key Responsibilities:<ul><li>Maintain and manage site documentation and records</li><li>Coordinate between site team, head office, subcontractors, and suppliers</li><li>Prepare reports, timesheets, and correspondence</li><li>Monitor attendance and maintain manpower records</li><li>Handle material requests, delivery notes, and site-related documentation</li><li>Support the Project Manager and site team in daily administrative tasks</li></ul>Key Requirements:<ul><li>Proven experience as a Site Administrator in building construction projects</li><li>Strong knowledge of site documentation and administrative procedures</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Good communication and coordination skills</li><li>Ability to handle multiple tasks and work under pressure</li><li>Bachelor&rsquo;s Degree/Diploma in Business Administration or related field</li><li>Previous construction site experience preferred</li></ul>Job Types: Full-time, Permanent

Construction Site Admin

Key ResponsibilitiesProvide administrative support to the Project Manager and site teamMaintain and organize all site documentation, records, and correspondencePrepare and manage daily reports, attendance records, and manpower logsCoordinate document control including drawings, submittals, RFIs, and approvalsHandle incoming and outgoing correspondence with contractors, consultants, and suppliersMaintain proper filing systems (electronic and hard copy) for project documentationTrack material deliveries, site requests, and inventory recordsAssist in preparation of reports, meeting minutes, and project updatesManage timesheets, leave records, and site staff documentationCoordinate site office requirements including stationery, equipment, and suppliesSupport HR and procurement departments with site-related documentationEnsure compliance with company policies and site proceduresRequirementsDiploma or Bachelor&rsquo;s Degree in Business Administration or related fieldMinimum 2-3 years of experience as a Site Administrator in construction projectsStrong knowledge of document control and site administration proceduresProficient in MS Office (Word, Excel, Outlook)Good organizational and record-keeping skillsStrong communication and coordination abilitiesAbility to work under pressure in a site environment.Job Types: Full-time, Permanent

SITE ADMIN -CONSTRUCTION

Penta Global Engineering

<div>
 
 
 Job Summary
 
 
 
 The
 
 Project Administrator (Site)
 
 serves as the primary on-site coordinator responsible for
 
 personnel mobilization, camp administration, and support services
 
 for both
 
 blue-collar and white-collar staff
 
 . The role ensures effective coordination between the
 
 Project Team, Human Resources, Government Relations, and internal departments
 
 to maintain smooth operations, optimal manpower deployment, efficient camp facilities, and full compliance with company policies and local regulations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Manpower Coordination &amp; Mobilization (Blue-Collar &amp; White-Collar)
 
 
 <ul>
 <li>
 Prepare, maintain, and update
 
 Manpower Loading Charts
 
 and mobilization schedules in coordination with Project Management.
 </li>
 <li>
 Liaise closely with HR for
 
 mobilization and demobilization
 
 , ensuring completion of all required forms, approvals, and clearances.
 </li>
 <li>
 Coordinate
 
 arrivals and departures
 
 , including transportation, accommodation, immigration, and permit formalities.
 </li>
 <li>
 Track workforce movements, including
 
 new mobilizations, reassignments, demobilizations, and long-leave status
 
 .
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate with
 
 Government Relations
 
 for permits, access passes, security clearances, and site regulatory requirements.
 </li>
 <li>
 Ensure all
 
 site-related medical examinations
 
 are scheduled, completed, and recorded.
 </li>
 <li>
 Ensure compliance with
 
 company policies, client requirements, HSE standards, UAE labour laws, and immigration regulations
 
 .
 </li>
 </ul>
 
 
 
 
 
 Onboarding &amp; Employee Support
 
 
 <ul>
 <li>
 Conduct
 
 site induction and onboarding sessions
 
 for newly mobilized personnel.
 </li>
 <li>
 Monitor, process, and track
 
 leave applications
 
 in line with approved manpower plans.
 </li>
 <li>
 Provide administrative and coordination support to
 
 client representatives and project personnel
 
 as required.
 </li>
 </ul>
 
 
 
 
 
 Camp &amp; Facilities Management
 
 
 <ul>
 <li>
 Oversee
 
 camp operations
 
 , including catering services, food quality, hygiene standards, and corrective actions.
 </li>
 <li>
 Supervise
 
 housekeeping services
 
 for accommodation units, toilets, and common/recreational areas to ensure sanitation standards.
 </li>
 <li>
 Maintain and submit
 
 daily camp reports
 
 , including occupancy status, maintenance logs, and cleaning schedules.
 </li>
 <li>
 Receive and address
 
 maintenance requests and employee complaints
 
 , ensuring timely resolution.
 </li>
 <li>
 Monitor and maintain
 
 inventory records of camp assets
 
 , including kitchen equipment, furniture, fixtures, and utilities.
 </li>
 </ul>
 
 
 
 
 
 Timekeeping &amp; Reporting
 
 
 <ul>
 <li>
 Ensure
 
 accurate recording and timely submission of timesheets
 
 for all site personnel.
 </li>
 <li>
 Support payroll and reporting processes by maintaining verified attendance and manpower data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in
 
 Administration, Human Resources, Logistics Management
 
 , or a related field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 as a
 
 Project Administrator (Site)
 
 or similar role within
 
 EPC, Oil &amp; Gas, or Mechanical projects
 
 .
 </li>
 <li>
 Proven experience managing
 
 large workforces exceeding 1,000 personnel
 
 (blue-collar and white-collar).
 </li>
 <li>
 Handling of HR grievances
 </li>
 <li>
 Strong working knowledge of
 
 UAE Labour Law, immigration procedures, camp management, and HSE requirements
 
 .
 </li>
 <li>
 Excellent organizational, communication, and stakeholder management skills.
 </li>
 <li>
 Proficient in
 
 MS Office
 
 ; experience with
 
 ERP systems or site management software
 
 is an advantage.
 </li>
 </ul>
 
 
</div>

Project Administrator (Site)

Venco Imtiaz Contracting Co

We are hiring Site Admin to join our project site.Job Responsibilities:<ul><li>Coordinate project management activities, resources, equipment and information.</li><li>Break projects into doable actions and set timeframes.</li><li>Liaise with clients to identify and define requirements, scope and objectives.</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Make sure that clients&rsquo; needs are met as projects evolve.</li><li>Help prepare budgets.</li><li>Analyze risks and opportunities.</li><li>Oversee project procurement management.</li><li>Monitor project progress and handle any issues that arise.</li><li>Act as the point of contact and communicate project status to all participants.</li><li>Work with the Project Manager / Project Engineer to eliminate blockers.</li><li>Use tools to monitor working hours, plans and expenditures.</li><li>Create and maintain comprehensive project documentation, plans and reports.</li><li>Ensure standards and requirements are met through conducting quality assurance tests.</li><li>Maintains expense report for petty cash.</li><li>Assist Supervisor, Management, and Human Resources with the administration of corporate policies/procedures including local record keeping, filing, reporting, and tracking.</li><li>Site Attendance Management.</li></ul>Requirements:<ul><li>Should have minimum 3 years of experience working at project site as Site Admin.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,500.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>Do you have experience as site admin in project site?</li><li>What is your expected salary?</li></ul>

Site Admin / Contracting

Larsen & Toubro

<div>
 
 
 Site Administration &amp; Office Management
 
 
 
 
 <ul>
 <li>
 Oversee site office operations, including documentation, filing systems, and correspondence.
 </li>
 <li>
 Manage site facilities such as accommodation, transportation, housekeeping, and utilities.
 </li>
 <li>
 Coordinate issuance and control of site ID cards, access passes, and attendance systems.
 
 
 </li>
 </ul>
 
 
 Manpower &amp; HR Coordination
 
 
 
 
 <ul>
 <li>
 Maintain manpower records, attendance, and leave data for staff and contract workers.
 </li>
 <li>
 Coordinate with HR for mobilization, demobilization, onboarding, and exits.
 </li>
 <li>
 Support payroll inputs, timesheets, and contractor manpower reports.
 
 
 </li>
 </ul>
 
 
 Vendor &amp; Contractor Coordination
 
 
 
 
 <ul>
 <li>
 Coordinate with local vendors, service providers, and contractors for site-related services.
 </li>
 <li>
 Assist in procurement follow-ups for office supplies, consumables, and site facilities.
 </li>
 <li>
 Verify bills related to site administration and services.
 
 
 </li>
 </ul>
 
 
 Documentation &amp; Reporting
 
 
 
 
 <ul>
 <li>
 Maintain site registers, logs, and statutory records as required.
 </li>
 <li>
 Prepare and submit daily, weekly, and monthly administrative reports to project management.
 </li>
 <li>
 Support audits and inspections by ensuring availability of site documents.
 
 
 </li>
 </ul>
 
 
 Compliance &amp; Support Functions
 
 
 
 
 <ul>
 <li>
 Support compliance with labor laws, statutory requirements, and company policies at site.
 </li>
 <li>
 Coordinate with EHS team for safety inductions and record-keeping.
 </li>
 <li>
 Assist project team in organizing meetings, visits, and reviews.
 
 
 </li>
 </ul>
 
 
 Inventory &amp; Asset Management
 
 
 
 
 <ul>
 <li>
 Maintain records of site assets, furniture, IT equipment, and consumables.
 </li>
 <li>
 Track issuance, movement, and condition of site assets.
 
 
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 
 
 <ul>
 <li>
 Act as a single point of contact for administrative matters at site.
 </li>
 <li>
 Coordinate between site team, head office, and external agencies.
 </li>
 <li>
 Ensure effective communication of administrative instructions and updates.
 
 
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree / Diploma in Administration, Commerce, Arts, or related field.
 </li>
 <li>
 8&ndash;10 years of experience in site administration, preferably in EPC, solar, or infrastructure projects.
 
 
 </li>
 </ul>
 
 
 Key Skills
 
 
 
 
 <ul>
 <li>
 Strong administrative and organizational skills.
 </li>
 <li>
 Knowledge of site HR processes and documentation.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook) and basic reporting.
 </li>
 </ul>
</div>

Site Admin

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