special event assistant

Mill River Club

Reports to: Executive Assistant / General ManagerClassification:Education and/or ExperienceUndergraduate college degree with a business major or minor. Experience as administrative assistant.Two to three years of club or hospitality industry experience.Job Knowledge, Core Competencies and ExpectationsAnticipates the needs of both the Executive Assistant and General Manager by maintaining a high level of organization, preparedness, and a strong sense of urgency. Demonstrates sound analytical ability, attention to detail, and effective organizational and project management skills. Possesses strong interpersonal skills, with the ability to communicate clearly and professionally both verbally and in writing. Maintains an understanding of club protocols and is prepared to support operations appropriately in emergency situations.Job Summary (Essential Functions)Provide administrative support services to the Executive Assistant and General Manager. Perform general office tasks.Job Tasks/Duties<ul><li>Prepares menus, banquet event orders and contracts and other items for the Executive Assistant, General Manager and F&amp;B Management.</li><li>Performs general office tasks not limited to word processing to assist the General Manager.</li><li>Performs Hostess duties when needed for member dining and events.</li><li>Maintains general correspondence with membership event requests.</li><li>Able to confidently guide members through Jonas app and website demonstrating features and functionality.</li><li>Receives and screens visitors.</li><li>Assists the Executive Assistant and General Manager with appointments.</li><li>Answers the telephone; acts as a receptionist when necessary; assists with members&rsquo; inquiries and provides information about member events, special functions, etc.</li><li>Takes reservations for club outlets and events as necessary.</li><li>Prepares documents for General Manager&rsquo;s meetings; assists in tasks related to menus, invitations, announcements, signs and other materials.</li><li>Maintains the office area to keep it neat and tidy.</li><li>Performs other ad hoc duties as assigned by the Executive Assistant and General Manager</li><li>Licenses and Special Requirements</li></ul>Physical Demands and Work EnvironmentMust be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time.<ul><li>Moderate noise level in the work environment</li></ul>Pay: $21.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li></ul>Work Location: In person

Member Service Coordinator

Goodie Two Shoes Foundation

Job Description &ndash; Volunteer Coordinator / Executive Assistant Las Vegas Nonprofit is looking for RELIABLE, COMMITTED, RESOURCEFUL, INTUITIVE, DETAIL- ORIENTED, TEAM-ORIENTED team member with multiple skill sets incl but not limited to strong data management and volunteer coordination!The Executive Assistant position is a full-time position with several areas of focus including General Administrative Duties, Volunteer Coordination and Management, and Special Event Support. Requires creative, detail-oriented, multi-talented individual comfortable working in a small but dynamic cross-functioning nonprofit team.General Administrative Duties: Individual will be responsible for a range of administrative tasks which support and enhance the business, communication and programming objectives of our organization.Volunteer Coordination &ndash; Individual will supervise volunteers and provide management, direction, coordination and consultation for all volunteer functions within the organization.Special Events Coordination &amp; Support &ndash; Individual will help develop, coordinate, implement and oversee programming and special fundraising events within the organization.Social Media Content Creation &amp; Management &ndash; Individual will develop, coordinate, implement and oversee organization&rsquo;s social media platforms.Administrative Skills/Responsibilities:<ul><li>Pleasant phone demeanor.</li><li>Solid data entry and typing skills.</li><li>Solid writing and proofreading skills.</li><li>Ability to communicate effectively over the phone and in-person.</li><li>Ability to work in self-directed and collaborative team environment.</li><li>Assist in tracking office supply inventory.</li><li>Handle confidential information when taking minutes for Board Meetings.</li></ul>Volunteer Coordination Skills/Responsibilities:<ul><li>Strong ability to multi-task and prioritize.</li><li>Manage our Constant Contact Volunteer Database.</li><li>Promote and maintain a wide range of volunteer opportunities within the organization.</li><li>Ensure volunteers are staffed to support the organization&rsquo;s many and varied special events.</li><li>Schedule all volunteer activities.</li><li>Manage volunteer policies, procedures and standards of volunteer service.</li><li>Act as a single point of contact for volunteer communications.</li><li>Confer with volunteers to resolve grievances and promote cooperation and interest.</li><li>Coordinate with various sponsors and corporate and organizational groups to schedule and implement volunteer opportunities.</li><li>Develop, organize and participate in volunteer appreciation programs to ensure volunteer loyalty, effectiveness and satisfaction.</li><li>Maintain and accurately track &amp; report statistical and activity reports on volunteer participation and hours.</li><li>Maintain and accurately track &amp; report statistical and activity reports detailing school ratings, distribution numbers, and required annual CCSD reports.</li><li>Attend volunteer recruiting and awareness events.</li><li>Build relationships with groups through service partnerships.</li><li>Work hands-on at all regular and special events.</li></ul>Special Event Coordination Skills/Responsibilities:<ul><li>Maintain a working knowledge of the Foundation mission, programs and protocols to promote the organizations fundraising, program and volunteer initiatives.</li><li>Demonstrate strong ability to multi-task, prioritize and meet deadlines.</li><li>Coordinate and support programming and special events, and development of activities involving donors, participants, sponsors, and corporations.</li><li>Prepare all materials required for the successful implementation of each special event including collateral, supplies, materials etc&hellip;</li><li>Manage invite lists, follow ups, mailings etc within Constant Contact</li><li>Manage volunteer lists, calls, reminders and follow-ups within Constant Contact</li><li>Manage and coordinate special event volunteers.</li><li>Oversee all electronic communications, social media, etc.</li><li>Assist as appropriate in all special event activities.</li><li>Perform other duties or special projects as required or assigned.</li></ul>Social Media Skills/Responsibilities:<ul><li>Craft creative content highlighting our mission and impact -- storytelling which connects with our volunteers, donors, sponsors and general followers.</li><li>Develop social media strategies to support special events, increase brand visibility and engagement across Facebook and Instagram platforms.</li><li>Manage content calendar and interact with follower engagement.</li></ul>Requirements:<ul><li>Associates or Bachelor&rsquo;s Degree preferred, or equivalent required.</li><li>School or job-related experience leading a team or organization, managing volunteers</li><li>Certificate in Volunteer Management a plus</li><li>Ability to manage a wide array of tasks, projects and responsibilities</li><li>Ability to meet deadlines</li><li>Ability to work independently and as a valuable team member</li><li>Detailed record keeping and excellent organizational skills.</li><li>Strong and effective communication skills, both written and verbal.</li><li>Be comfortable fielding all office telephone calls and inquiries</li><li>Professional office appearance.</li><li>Proficiency in Constant Contact</li><li>Highly Proficiency in Canva</li><li>Proficiency in Graphic Design a plus</li><li>Highly Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), emphasis on Excel</li><li>Proficiency with various Social Media Platform (Facebook, Twitter, Instagram). Must be able to provide high quality examples.</li><li>Proficiency in GiveSmart Platform, a plus</li><li>Willingness to adjust hours to accommodate the various needs of the job.</li><li>Willingness to be flexible, including working overtime, and performing responsibilities not specifically identified in the job description and assuming new responsibilities as the organization&rsquo;s needs change.</li><li>Demonstrate capability to conduct oneself in a calm and professional manner when dealing with the public, and in difficult or complex situations</li><li>Must have a vehicle.</li></ul>Job Type: Full-time<ul><li>Competitive salary based on experience</li><li>Individual medical, dental and vision</li><li>401(k) -100% matching up to 5% of compensation (after vesting period)</li><li>Paid holidays, vacation/sick days</li><li>Company-sponsored events</li></ul>Pay: $50,000.00 - $62,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 4 years (Preferred)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Work Location: In person

Executive Assistant / Volunteer Coordinator

Wynn Al Marjan Island

<div>
 
 Job Description
 
 
 
 About Wynn Al Marjan Island
 
 
 On schedule to open in the United Arab Emirates in spring 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theatre, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.
 
 
 
 About The Position
 
 
 
 Wynn Al Marjan Island is currently seeking an Assistant Director of Guest Services &amp; Special Events to join the resort&rsquo;s Event Operations team.
 
 
 
 Pre-Opening
 
 
 
 The primary duties and responsibilities of this role are:
 
 
 <ul>
 <li>
 Assist in drafting departmental policies and procedures for Guest Services during special events.
 </li>
 <li>
 Support the development of processes for billing, reservations, ticketing, and hospitality experiences.
 </li>
 <li>
 Collaborate with Marketing, Gaming, and F&amp;B teams to align guest service protocols with the annual events calendar.
 </li>
 <li>
 Contribute to pre-opening training programs for Guest Services team members.
 
 
 </li>
 </ul>
 
 Department Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of Guest Services during special events, ensuring efficiency and cost-effectiveness.
 </li>
 <li>
 Maintain service standards, grooming guidelines, and presentation of guest-facing areas.
 </li>
 <li>
 Implement amenity and gifting programs for VIP guests and event attendees.
 </li>
 <li>
 Monitor guest feedback and ensure continuous improvement in service delivery.
 </li>
 <li>
 Support the Director in annual planning and budgeting for guest service initiatives.
 </li>
 <li>
 Ensure compliance with health, safety, and brand standards.
 
 
 </li>
 </ul>
 
 Guest Experience
 
 
 
 <ul>
 <li>
 Deliver personalized, high-quality service to VIP guests and event participants.
 </li>
 <li>
 Anticipate guest needs and provide proactive solutions to enhance their experience.
 </li>
 <li>
 Coordinate VIP meet-and-greet programs and hospitality suite operations.
 </li>
 <li>
 Handle guest inquiries and resolve complaints promptly and professionally.
 </li>
 <li>
 Conduct venue tours and assist with pre-event planning for large-scale occasions.
 
 
 </li>
 </ul>
 
 Hotel Logistics
 
 
 
 <ul>
 <li>
 Create and maintain communication templates for cross-departmental coordination.
 </li>
 <li>
 Participate in operational meetings to review upcoming events and guest service requirements.
 </li>
 <li>
 Assist in developing pre-event and post-event review templates for continuous improvement.
 
 
 </li>
 </ul>
 
 Events Support
 
 
 
 <ul>
 <li>
 Collaborate with Event Operations and Concierge teams to ensure seamless execution of guest service elements.
 </li>
 <li>
 Support seating charts, guest lists, and VIP arrangements for special events.
 </li>
 <li>
 Assist in coordinating hospitality programs for outside venues as part of Customer Development initiatives.
 
 
 </li>
 </ul>
 
 People Management &amp; Training
 
 
 
 <ul>
 <li>
 Supervise Guest Services team members during special events.
 </li>
 <li>
 Assist in onboarding and ongoing training programs for new hires and seasonal staff.
 </li>
 <li>
 Conduct regular performance reviews and provide coaching for continuous improvement.
 </li>
 <li>
 Promote a positive work environment that values teamwork, respect, and excellence.
 
 
 </li>
 </ul>
 
 Billing &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Maintain accurate billing records for guest-related services during events.
 </li>
 <li>
 Ensure compliance with accounting protocols and timely processing of invoices.
 </li>
 <li>
 Support vendor coordination for guest amenities and event-related services.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience in catering events within a 5-star hotel environment
 </li>
 <li>
 Excellent knowledge of catering policies and procedures
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills
 </li>
 <li>
 Proficient in MS Office applications, Delphi, Opera, and Passkey systems
 </li>
 <li>
 Excellent communication, leadership, and management abilities
 </li>
 <li>
 Self-motivated, persistent, confident, and friendly
 </li>
 <li>
 Able to effectively lead and communicate with a multicultural team
 
 
 </li>
 </ul>
 
 About Wynn Al Marjan Island&rsquo;s Benefits
 
 
 
 We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as life insurance, incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.
</div>

Assistant Director of Guest Services – Special Events

Cusanza Enterprises dba Sylvan Learning Center

If you want a position in a not for profit which truly makes a difference in our community's quality of life, this may be for you! The Administrative Assistant to President and Special Events Coordinator is responsible for administrative support to the President/CEO and general office functions to programs, which includes creating and proofreading correspondence, fliers and marketing materials, maintaining filing system, answering phones and providing client assistance via phone and/or computer, basic bookkeeping support to our Financial Services Contractor or Office Manager, to include bank deposits, a basic knowledge of QuickBooks and Excel, tracking expenditures across events/grants/departments, database input, processing of mailings, organizing outreach to donors, basic updating the website and social media; providing support to assigned volunteers; event registration management, maintain our donor database, implement a donor solicitation and appreciation programs and serve as a liaison to event venuesThis position requires solid communication/people skills, meticulous attention to detail, above average organizational skills, budget preparation and financial reporting.Specific to Special Events: Donors Relations and support for Development Programs:<ul><li>Implement and maintain a donor database</li><li>Create donor appreciation program</li><li>Prepare large and small donor communication mailings, including merging personalized letters</li><li>Perform basic prospect research</li><li>Provide administrative pre- and post- donor events support, including sending thank you letters, entering guests into our database, budget and financial reports, review of expense invoices, making follow-up calls, and generating attendance lists</li></ul>Special Events:<ul><li>Assist President/CEO and committee in securing event venue</li><li>Work with President/CEO on securing permits (as needed)</li><li>Budget preparation and monitoring</li><li>Work with volunteers to solicit donors for food, prizes, etc.</li><li>Maintain database of auction prizes</li><li>Work with restaurants and caterers on food logistics</li><li>Assist with creation of auction materials</li><li>Assist with marketing strategies to &ldquo;sell&rdquo; the event</li></ul>Minimum Qualifications:<ul><li>Two or more years fundraising or special events experience planning and overseeing fundraising events</li><li>Experience in fundraising and volunteer/event database management system preferred</li><li>Marketing and/or event ticket sales</li><li>Demonstrated professional writing skills</li><li>Two or more years of administrative office work and/or nonprofit experience a plus</li><li>Having served as a volunteer for organizations</li><li>Excellent interpersonal communications skills</li><li>Good listening skills</li><li>Attention to detail and solid organizational skills</li><li>Positive and professional attitude a must and a passion for improving our community safety</li><li>Able to work independently</li><li>Creative problem solver</li><li>Some college or advanced education work preferred.</li></ul>This position also works with our Board when support is needed, such as managing the meeting calendar, processing meeting notices and minutes, preparing the room for Board meetings and attending and overseeing special events. Solid written and verbal communication skills are a must, a mature attitude, as well as compassion and professionalism, as we are a direct regional service provider agency.A working knowledge of Microsoft Office Suite: Word, Excel, Access, Publisher, and Power Point is required and working experience in Social Media platforms. Attention to detail and organizational skills must also be part of the skillset, as well as being comfortable working in a small office setting. A minimum of five years&rsquo; prior experience working for a nonprofit or a social service agency will be considered an asset, as well as a college degree. Experience writing or completing grant reports is also an added bonus and will be compensated, as such.All applicants must provide current professional references and a suggested compensation range with their resume. Salary and benefits commensurate with experience. Complete Applications should be sent to info@crimestoppersgno.org. We will not field phone calls concerning this position.Crimestoppers is an equal opportunity employer and encourages everyone to apply. Crimestoppers does not discriminate against race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, disability, or age in any matter relating to employment.Pay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Fundraising: 3 years (Required)</li><li>Event planning: 3 years (Preferred)</li><li>Office management: 3 years (Required)</li><li>Executive administrative support: 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Metairie, LA 70001 (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant to President and Special Event Coordinator

Stanley Center for Peace and Security

Do you want to be part of a mission-driven organization dedicated to real-world change?The Stanley Center for Peace and Security seeks a part-time operations assistant to contribute to the organization&rsquo;s vision, mission, and strategic goals by ensuring that databases are updated accurately and timely, collaborating with the operations team and completing various data driven responsibilities while communicating effectively in an open, professional manner.The selected candidate will be detail-oriented, organized and diligent with:<ul><li>An understanding of various data entry systems, standards and expectations.</li><li>Working knowledge of Microsoft Excel, Outlook and Word.</li><li>The ability to learn new systems and software quickly.</li><li>The ability to work independently within a structured environment.</li><li>Excellent time management and prioritization skills.</li><li>Experience with Zoom and other virtual meeting platforms.</li><li>Clear written and verbal communication skills.</li><li>Effective collaboration and responsiveness.</li><li>Ability to handle confidential information with discretion.</li><li>Manage recurring responsibilities consistently within limited weekly hours.</li></ul>Only complete applications will be considered.About the Stanley CenterThe Stanley Center for Peace and Security partners with people, organizations, and the greater global community to nurture policy progress and systems change on three global challenges&mdash;mitigating climate change, avoiding the use of nuclear weapons, and preventing mass violence and atrocities. Based in Muscatine, Iowa, the center&rsquo;s home is one of the most ecologically sustainable office buildings in the world.Full Position DescriptionThe part-time Administrative Assistant provides ongoing operational and data support to ensure accurate database management, timely event tracking, and effective team coordination. This permanent, part-time position averaging 10 hours per week requires strong attention to detail, consistency, and the ability to work independently while collaborating closely with the Operations team.Primary ResponsibilitiesData Entry and Database Management <ul><li>Creates new events and enters contact information into the Center&rsquo;s database ensuring accuracy and adherence to established data entry protocols.</li><li>Collaborates with the Operations Specialist to obtain and verify event-related information.</li></ul>Database Upkeep and Special Projects <ul><li>Assists with routine database maintenance using reports.</li><li>Supports special database or data-cleanup projects in coordination with the Operations Coordinator.</li><li>Helps maintain accurate and current records.</li><li>Converts new web subscriber leads into contact records in a timely manner ensuring accuracy.</li></ul>Event Tracking <ul><li>Maintains and updates the Master Event spreadsheet tracking for all Center events and follow up on any discrepancies.</li></ul>Team Support <ul><li>Provides general administrative support to the Operations team.</li><li>Assists with additional tasks and operational priorities as assigned.</li></ul>QualificationsThe ideal candidate will demonstrate an interest in and commitment to our three global challenges&mdash;mitigating climate change, avoiding the use of nuclear weapons, and preventing mass violence and atrocities. In addition, the ideal candidate will have:<ul><li>Previous database system experience</li><li>Experience with event tracking or operations functions</li><li>Previous experience working in a mission-driven or nonprofit organization</li><li>An abiding interest in diverse cultures and worldviews.</li><li>Strong organizational, communication, and collaboration skills.</li><li>Demonstrated ability to pay careful attention to detail.</li><li>The ability and interest to learn quickly from colleagues across departments and disciplines.</li></ul>Additional desirable traits include:<ul><li>Previous salesforce or other CRM/database system</li></ul>Applicants must be legally authorized to work in the United States. A preemployment background check is conducted after a job offer. Past justice system involvement does not automatically disqualify a candidate from employment; background checks are evaluated individually in relation to the specific role.Classification: This is a part-time, nonexempt, hourly position reporting to the Director of Operations.Schedule: Generally, all staff members are required to be in the office on Mondays and Thursdays. Due to the limited weekly hours of this position, this requirement can be discussed and is somewhat flexible.Compensation: The hourly rate for this position is $29.05 and aligns with the Stanley Center&rsquo;s values of offering a living wage to all staff members. The center also offers opportunities for learning and professional growth within the organization.Our Location: 304 Iowa Ave, Muscatine, Iowa.Pay: $29.05 per hourWork Location: Hybrid remote in Muscatine, IA 52761

Operations Administrative Assistant

The Child & Family Guidance Center

<div>Since 1925 The Child and Family Guidance Center has been serving children and families. We provide culturally informed mental health care and complementary supports, regardless of ability to pay. If you would like to be a part of our team and make real difference in people&rsquo;s lives. The Child and Family Guidance Center is currently seeking a full time Administrative Assistant.
The Administrative Assistant is responsible for providing high-level administrative and organizational support to the President and senior leadership. This role is central to ensuring efficient operations at the executive level, managing the President&rsquo;s calendar and communications, supporting development and fundraising activities, and coordinating key leadership initiatives. The ideal candidate is highly organized, proactive, professional, and comfortable working in a fast-paced nonprofit healthcare environment with a high degree of confidentiality and discretion.
The selected individual will be responsible for but not limited to the following Essential Functions:<div><ul><li>
Manage and maintain the President&rsquo;s complex calendar, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.</li><li>
Coordinate logistics for meetings, including preparing agendas, assembling materials, and taking minutes as requested.</li><li>
Screen and route incoming calls, emails, and correspondence.</li><li>
Draft and edit correspondence, reports, and presentations on behalf of the President.</li><li>
Track deadlines, follow up on action items, and ensure timely completion of assignments.</li><li>
Proactive and able to anticipate executive needs and handle situations with discretion.</li><li>
Provide administrative support to members of the leadership team, including scheduling meetings and assisting with special projects.</li><li>
Prepare and distribute materials for Board of Directors meetings.</li><li>
Assist with data entry, reporting, and document preparation.</li><li>
Support the Development Department with event planning and logistics for fundraising events and donor engagement activities.</li><li>
Assist with event communications, invitation tracking, and RSVP management.</li><li>
Coordinate vendors, venues, and day-of-event logistics as needed.</li><li>
Support agency-wide initiatives and special projects.</li><li>
Assist with internal communications and document formatting.</li></ul></div>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Qualifications:<div><ul><li>
Associate&rsquo;s degree required, Bachelor&rsquo;s degree preferred.</li><li>
Minimum of 3&ndash;5 years of progressively responsible administrative experience.</li><li>
Experience in a nonprofit, healthcare, or human services environment preferred.</li><li>
Exceptional organizational and time management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.</li><li>
Ability to manage multiple priorities with attention to detail.</li><li>
Bi-lingual Spanish (preferred)</li></ul></div> 
EEO Statement: The Child and Family Guidance Center is an equal opportunity employer, and does not discriminate based on race, color, age, gender, national or ethnic origin, religion, sexual orientation, or physical disability.
 Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
 Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
 website: www.cfguidance.org</div>

Administrative Assistant

University of California - Santa Cruz

<div><div>Event and Construction Parking Coordinator</div> 
Location:
 
Job ID: 86107 
 
JOB POSTING 
 
HOW TO APPLY 
 
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.
 
<ul><li>How to Apply</li><li>
Troubleshooting</li><li>
Tips for Applicants</li><li>
FAQ's</li></ul> 

INITIAL REVIEW DATE (IRD) 
 
UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link. 
 
The IRD for this job is: 05-21-2026 
 
 
ABOUT UC SANTA CRUZ 
 
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world. 
 
DEPARTMENT OVERVIEW 
 
Transportation and Parking Services (TAPS) supports the University's mission by providing access to UC Santa Cruz, acting as fiscal stewards, and managing the sustainable planning, design, and operation of safe and equitable bicycle/pedestrian programs, transit services, parking, and other transportation-related needs. TAPS is dedicated to being innovative, sustainable, and customer-focused providers of access to UC Santa Cruz.: taps.ucsc.edu 
 
More information can be found at: taps.ucsc.edu 
 
JOB SUMMARY 
 
Under direction of the TAPS Sales Manager, incumbent analyzes, plans, coordinates and provides administrative and staffing support for the TAPS Event Parking Services, Construction Parking, and the Sales Office. Major duties include responding to requests for services, analysis of both special events or construction projects, providing event parking services on-site, and developing plans to accommodate those events with a broad spectrum of services (e.g., parking, permits, traffic direction, wayfinding assistance, etc.). Also develops mitigation measures for event-related traffic impacts on the campus community and back-up support for other Sales Office services. 
 
APPOINTMENT INFORMATION 
 
Budgeted Salary: $30.02 - $31.40/hourly. Salary commensurate with skills, qualifications and experience. 
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount. 
 
Benefits Level Eligibility: Full benefits 
 
Schedule Information: 
<ul><li>
Full-time, Fixed</li><li>
Percentage of Time: 100%, 40 Hours per Week</li><li>
Days of the Week: Mon-Fri</li><li>
Shift Includes: Day</li></ul> 

Employee Classification: Career appointment
 
 
Job End Date: None 
 
Work Location: UC Santa Cruz Main Campus 
 
Union Representation: CX, Clerical Unit 
 
Job Code Classification: BLANK AST 3 (004722) 
 
Travel: Never or Rarely 
 
JOB DUTIES 
 
35% - Event and Construction Coordination 
 
<ul><li>Respond to event-related inquiries by reviewing a variety of data points including nature, profile and size of event; date and time of event; attendance demographic, anticipated transit routes; types and percentages of vehicles expected; pedestrian routes and wayfinding concerns; and construction impacts.</li><li>
Based on review, draft event logistics: includes parking, visitor convenience, staffing, safety measures, visitor entry and exit routes, transit services, Parking Enforcement and/or Police support, parking/assistance for mobility impaired guests, services and/or provisions for affected campus units or inter-departmental operations, signage and wayfinding, traffic direction and/or attendant permit sales, and communications and outreach.</li><li>
Process requests, allocate resources, determine optimal space, perform site visits, provide cost estimates, track space/lot usage and communicate impacts for contractor and construction-related parking.</li><li>
Coordinate parking lot usage and other logistical considerations for special projects (e.g., road closures, construction, vendor deliveries, etc.).</li><li>
Investigate unlisted events, and contact those event sponsors to determine their parking needs.</li><li>
Consult with the Event Field Operations Coordinator and/or the Event Field Operations Lead to refine event logistics.</li></ul> 

25% - Specialty Parking Planning and Development 
 
<ul><li>Recommend improvements for the TAPS Event Parking Program to the Assistant Director.</li><li>
Participate in the development of operational plans for large-scale campus events that mitigate traffic, provide adequate parking, and safely move visitors while minimizing the impact on the campus community.</li><li>
Develop proposed work flows to improve TAPS Event and Construction Parking communications and operations.</li><li>
Develop/update campus event planning operational procedures for review and approval.</li><li>
Perform site visits on a regular basis to ensure that VIP Reservations, Construction Staging, and Event Parking does not impede ADA access, Reserved parking, fire/emergency pathways, or pedestrian walkways.</li><li>
Correspond with the University Police and the University Fire Marshal for any potential egress issues, road closures, or safety issues.</li></ul> 

10% - Campus Wide Event Coordination 
 
<ul><li>Attend event and construction coordination meetings.</li><li>
Identify parking, permit, safety, and signage needs for large-scale events through site visits.</li><li>
Develop maps, permits, signage and communication for campus wide events for review and approval.</li><li>
Advise and inform committees regarding changes, conflicts, pedestrian needs and shuttle requirements.</li></ul> 

10% - Business and Fiscal Responsibilities 
 
<ul><li>Prepare invoices and departmental recharges.</li><li>
Communicate billing changes and updates to clients, departments and vendors.</li><li>
Initiate fiscal data collection, audit reports and analyses.</li><li>
Track and supplement fiscal data to assist the Business Office with annual fiscal close.</li></ul> 

10% - Communication Outreach 
 
<ul><li>Provide information and recommendations to the campus community on event programming and construction options.</li><li>
Communicate with clients to clarify needs, recommend or determine services, suggest options, identify safety concerns and provide cost estimates.</li><li>
Disseminate information to affiliate units as well as outside agencies and serve as liaison between contractors and event planners.</li><li>
Obtain billing information and payment from Event Parking clients.</li><li>
Solicit client feedback and respond to complaints; based on trends, recommend customer service or efficiency improvements to the Sales Manager.</li><li>
Communicate event logistical changes to Assistant Director, the Field Parking Operations Manager, and/or the Events Field Operations Coordinator and operations staff.</li><li>
Provide Assistant Director and Marketing Manager with recommendations for web content updates and improvements.</li></ul> 

5% - Sales Office Responsibilities 
 
<ul><li>Maintain knowledge of permit eligibility and pricing.</li><li>
Process requests for Event and construction permits.</li><li>
Log, track, and issue permits through the Point of Sale (POS) system.</li><li>
Review Events cash, check, and credit cards.</li><li>
Assist in the audit of monthly, quarterly and annual reports regarding Event billing.</li><li>
Work with the Assistant Director to recommend and implement procedures in the following areas: parking citation complaints, requests for special parking consideration, parking violation document processing and the collection of fines as it pertains to Events.</li></ul> 

5% - Event Implementation 
 
<ul><li>Maintain Event Parking database information.</li><li>
Develop signage, maps, specialized parking passes and media.</li><li>
Program variable electronic message traffic signs as needed.</li><li>
Draft lot, variable electronic message, and auxiliary signage messaging for review and approval.</li><li>
Provide backup operational support (e.g., reserve parking lots and/or spaces, sell or issue permits)</li><li>
Collect field data (e.g., ridership surveys, multimodal transportation surveys, as needed.)</li></ul> 

REQUIRED QUALIFICATIONS 
<ul><li>
High school diploma or equivalent experience.</li><li>
Demonstrated ability to work independently and follow through on assignments with minimal direction.</li><li>
Excellent organizational and time management skills with the ability to prioritize a changing workload and complete a number of competing assignments under the pressure of multiple deadlines with frequent interruptions.</li><li>
Ability to anticipate outcomes in an environment of multiple and changing influences.</li><li>
Effectual decision-making, problem-solving, generating and exchanging ideas, resolving disputes, and negotiating solutions.</li><li>
Experience in cash handling and record keeping skills and the ability to perform with a high degree of accuracy, in compliance with all campus policies and procedures.</li><li>
Experience with cash handling to review permit sales cash and credit card sales discrepancies and resolve other problems.</li><li>
Ability to present a positive service- oriented image while demonstrating diplomacy and tact.</li><li>
Excellent interpersonal skills with ability to establish and maintain cooperative working relationships and interact in a professional, friendly, courteous manner with the campus community, other department staff, members of the public, and persons of various backgrounds and personalities.</li><li>
Excellent written and graphic design communication skills necessary to produce professional correspondence, wayfinding materials, data reports and to communicate with persons of various backgrounds, personalities, and affiliations.</li><li>
Excellent verbal communication skills necessary to communicate with persons of various backgrounds, personalities, and affiliations.</li><li>
Proficiency with multiple computer software to produce word processing, spreadsheet and data display, database capture, design and illustration.</li><li>
Ability to work cooperatively and effectively with students, faculty, staff, and co-workers of diverse cultural backgrounds.</li><li>
Ability to comprehend, interpret, and relay procedural information with clarity and accuracy.</li><li>
Ability to adhere to time and attendance requirements and punctuality standards.</li></ul> 

SPECIAL CONDITIONS OF EMPLOYMENT 
<ul><li>
Selected candidate will be required to pass a pre-employment criminal history background check.</li><li>
Selected candidate must pass the employment misconduct disclosure process.</li><li>
Selected candidate will be required to complete PCI training within one month of hire.
</li><li>Selected candidate will be required to read and understand Business and Finance Bulletin BUS-49, Cashiering Responsibilities and Guidelines and pass the Basic Cash Handling Training Quiz.</li><li>
Ability to work long periods of time at a computer with or without accommodation.</li><li>
The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.</li><li>
Ability to work a variable schedule including evenings and weekends.</li><li>
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.</li><li>
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.</li><li>
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.</li></ul> 

MISCONDUCT DISCLOSURE REQUIREMENT 
 
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 
<ul><li>
&quot;Misconduct&quot; means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:<ul><li>
UC Sexual Violence and Sexual Harassment Policy</li><li>
UC Anti-Discrimination Policy</li><li>
Abusive Conduct in the Workplace</li></ul></li></ul> 

SAFETY STATEMENT 
 
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries. 
 
NOTICE OF AVAILABILITY 
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://chancellor.ucsc.edu/annual-security-reports/.This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1. 
 
EEO/AA 
 
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy. 
 
It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. 
 
 
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS 
View full job description and access on-line application: 
https://careerspub.universityofcalifornia.edu/psc/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;JobOpeningId=86107&amp;PostingSeq=1&amp;SiteId=11&amp;languageCd=ENG&amp;FOCUS=Applicant 
 
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. 
 
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. 
 
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Event and Construction Parking Coordinator

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