special events assistant

Marriott International

<p><strong>POSITION SUMMARY</strong></p>
<p>The Assistant Manager   Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager   Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.</p>
<p>Policies and Procedures</p>
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
<p>Event Coordination</p>
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
<p>Guest Relations</p>
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
<p>Communication &amp; Collaboration</p>
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
<p>Operations Support</p>
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
<p>Analytical Skills</p>
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
<p>Interpersonal Skills</p>
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
<p>Communications</p>
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
<p>Personal Attributes</p>
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
<p>Organization</p>
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
<p>Technical Skills</p>
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

I. T. Outreach Ministries, Inc.

<p><b>Job Summary</b><br/>We are seeking an energetic and motivated Seasonal Event Assistant and Marketer to join our dynamic team! In this role, you will play a vital part in planning, executing, and promoting a variety of seasonal events that engage our community and elevate our brand presence. Your enthusiasm for marketing combined with excellent organizational skills will help create memorable experiences while driving awareness through innovative marketing strategies. This paid position offers a fantastic opportunity to develop your skills in digital marketing, social media, and event coordination within a vibrant environment.</p><p><b>Responsibilities</b></p><ul><li>Assist in the planning and coordination of seasonal events, ensuring all logistics run smoothly from setup to wrap-up</li><li>Develop engaging content for social media platforms, including Facebook, Instagram, and Twitter, to promote upcoming events and initiatives</li><li>Implement multichannel marketing campaigns utilizing email marketing, print advertising, digital ads, and content marketing strategies to maximize reach</li><li>Support the creation of promotional materials using Adobe Creative Suite tools such as Photoshop and Illustrator</li><li>Conduct research on target audiences and market trends to optimize event promotion strategies and improve engagement</li><li>Manage advertising sales efforts by identifying potential partners and sponsors aligned with event themes</li><li>Track campaign performance using Google Analytics and other analytics tools to measure success and inform future marketing efforts</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience or strong interest in digital marketing, social media marketing, or event planning is preferred</li><li>Proficiency with Adobe Creative Suite (Photoshop, Illustrator) is a plus</li><li>Familiarity with SEO, content marketing, and performance marketing techniques</li><li>Knowledge of WordPress, HTML basics, Google Analytics, Google AdWords, Facebook Advertising, and marketing automation tools is advantageous</li><li>Excellent research skills with the ability to analyze data for insights that enhance campaign effectiveness</li><li>Strong copywriting skills for creating compelling promotional content</li><li>Ability to manage multiple projects simultaneously while maintaining attention to detail</li><li>Effective communication skills and a proactive attitude toward teamwork</li></ul><p>Join us as a Seasonal Event Assistant and Marketer to bring your creativity to life through exciting events while sharpening your marketing expertise! This paid role offers valuable experience in a fast-paced environment dedicated to community engagement and brand growth.</p><p>Pay: $15.00 - $20.00 per hour</p><p>Work Location: In person</p>

Event Assistant and Marketer (Seasonal)

<div></div><div><div>ROLE ONLY OPEN TO SAUDI NATIONAL</div><div></div><div>
About the Role</div><div>
As an Event Assistant, you will support event leadership and marketing managers in delivering exceptional event experiences. This is an entry-level opportunity for graduates or those with 1-2 years business experience, passionate about building a career in global corporate. You will assist with operational, administrative, and marketing tasks&mdash;including organizing show features, partner contracts, ticketing, content creation, VIP administration, data management, and raising purchase orders&mdash;to ensure smooth delivery of our events.</div><div></div><div>
Key Responsibilities</div><ul><li><div>
Plan and coordinate event features, activations, and arenas.</div></li><li><div>
Manage schedules, running orders, and rehearsals for speakers and performers.</div></li><li><div>
Liaise with talent, partners, and federations for contracts, logistics, and requests.</div></li><li><div>
Collect and organize bios, photos, and marketing assets.</div></li><li><div>
Support contracts, barter agreements, and partner communications.</div></li><li><div>
Assist with ticketing, VIP administration, and guest management.</div></li><li><div>
Create event content, presentations, guides, and decks.</div></li><li><div>
Coordinate artwork approvals and creative asset tracking.</div></li><li><div>
Maintain trackers and accurate event/marketing records.</div></li><li><div>
Raise POs and process supplier invoices.</div></li><li><div>
Support on-site logistics, technical setup, and operational tasks.</div></li><li><div>
Compile post-event media and coverage.</div></li><li><div>
Assist with social media and marketing content coordination.</div></li><li><div>
Provide administrative support to Event Leadership and Operations teams.</div></li></ul><div></div><div>
Qualifications</div><ul><li><div>
Fresh Graduate, or those with proven 1-2 years business experience</div></li><li><div>
Interest in building a career in events, operations, or marketing with a global organiser</div></li><li><div>
Excellent organizational skills and attention to detail</div></li><li><div>
Proficient in Microsoft Office, especially PowerPoint and Excel</div></li><li><div>
Confident communicator, able to liaise with internal teams, partners, and suppliers</div></li><li><div>
Proactive, flexible, and willing to support tasks across multiple areas</div></li><li><div>
Willingness to work onsite during events, including occasional non-standard hours</div></li><li><div>
Positive, energetic team player with a can-do attitude</div></li></ul><div></div><div>
Working For You</div><div>
RX promotes a healthy work-life balance, flexible working hours, wellbeing initiatives and development opportunities to support your career growth. These are some of the benefits on offer:</div><ul><li><div>
Family Medical benefit</div></li><li><div>
25 days paid annual leave</div></li><li><div>
End-of-service benefits</div></li><li><div>
Retention Plan</div></li></ul><div></div><div>
About The Business</div><div>
RX Middle East is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. Part of RELX, a global provider of information-based analytics and decision tools, we have a presence in 25 countries across 42 industry sectors. Hosting approximately 350 events annually we are committed to creating an inclusive work environment for all our teams. For more information, visit <div>RX Middle East | RX</div></div><div><br>
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our <div>Applicant Request Support Form</div> or please contact 1-855-833-5120.</div><div></div><div>
Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams <div>here</div>.</div><div></div><div>
Please read our <div>Candidate Privacy Policy</div>.</div><div></div><div>
We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.</div><div></div><div><i>
USA Job Seekers:</i></div><div><div>
EEO Know Your Rights</div>.</div></div>

Event Assistant

All in events

<p><b>Open Positiion : Assistant Manager Operations</b></p><p><b>Industry - Events Services</b><br/><b>Location - Malad</b></p><p><b>Job Profile:</b></p><ul><li>Assist in the end-to-end planning and execution of corporate events, conferences, exhibitions, product launches, and brand activations.</li><li>Coordinate with internal teams, clients, vendors, and production partners to ensure seamless operations.</li><li>Prepare detailed event plans, checklists, and timelines to track project milestones.</li><li>Support budgeting and cost management, including vendor quotations, negotiations, and approvals.</li><li>Manage on-ground event logistics &mdash; setup, manpower, branding, registration, and client servicing.</li><li>Ensure adherence to event standards, timelines, and compliance requirements.</li><li>Oversee event deliverables such as stage design, AV setup, hospitality, transportation, and technical arrangements.</li><li>Handle post-event reporting, feedback collection, and documentation.</li><li>Maintain relationships with vendors, venues, and partners to ensure quality and cost efficiency.</li></ul><p>Interested candidates can share their resume on <b>hr@allinevents.in</b></p><p>Job Type: Full-time</p><p>Pay: ₹30,000.00 - ₹60,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul><p>Ability to commute/relocate:</p><ul><li>Malad, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Asssistant Manager Operations - Events/ Activations

<div></div><div><div>OPEN TO SAUDI NATIONAL</div><div></div><div>
Want to start your career in a FTSE 10 company, working in the exciting and dynamic events industry, where no day is the same?</div><div></div><div>
About the Role</div><div>
As an Event Operations Assistant, you will support the planning and execution of events. This entry-level role is ideal for graduates or those with 1&ndash;2 years of business experience who are eager to start a career in event operations with a global organizer. Working closely with the Operations Executive and Manager, you will provide administrative, logistical, and coordination support to ensure events run smoothly and meet the highest standards.</div><div></div><div>
Responsibilities</div><div><ul><li><div>
Provide administrative support across operations, including maintaining trackers, preparing documents, and updating shared systems.</div></li><li><div>
Assist in event planning by creating schedules, manuals, and exhibitor information packs.</div></li><li><div>
Source supplier quotes and support procurement and paperwork processes.</div></li><li><div>
Coordinate with exhibitors, addressing operational queries and directing them to resources.</div></li><li><div>
Maintain accurate records of deadlines, supplier requirements, and compliance documents.</div></li><li><div>
Support Operations Executive and Manager in liaising with venues, contractors, and internal teams.</div></li><li><div>
Process invoices, purchase orders, and budget-related administration.</div></li><li><div>
Provide onsite support during build-up, live event days, and breakdown to ensure a smooth experience.</div></li><li><div>
Collaborate with marketing, sales, and customer service teams for timely communication of operational details.</div></li></ul></div><div></div><div>
Requirements</div><ul><li><div>
Graduate preferred or 1&ndash;2 years of proven business experience</div></li><li><div>
Strong interest in building a career in events with a global organizer</div></li><li><div>
Excellent organizational skills and attention to detail</div></li><li><div>
Confident communicator, able to work professionally with suppliers, exhibitors, and colleagues</div></li><li><div>
Proficient in Microsoft Office, especially Excel and shared document tools</div></li><li><div>
Proactive, eager to learn, and comfortable in a fast-paced environment</div></li><li><div>
Willing to support onsite during events, including occasional work outside standard hours</div></li><li><div>
Positive attitude, strong teamwork skills, and desire to grow within operations</div></li></ul><div></div><div>
Working For You</div><div>
RX promotes a healthy work-life balance, flexible working hours, wellbeing initiatives and development opportunities to support your career growth.</div><div>
These are some of the benefits on offer:</div><ul><li><div>
Family Medical benefit</div></li><li><div>
25 days paid annual leave</div></li><li><div>
End-of-service benefits</div></li><li><div>
Retention Plan</div></li></ul><div></div><div>
About The Business</div><div>
RX Middle East is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. Part of RELX, a global provider of information-based analytics and decision tools, we have a presence in 25 countries across 42 industry sectors. Hosting approximately 350 events annually we are committed to creating an inclusive work environment for all our teams. For more information, visit <div>RX Middle East | RX</div></div><div><br>
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our <div>Applicant Request Support Form</div> or please contact 1-855-833-5120.</div><div></div><div>
Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams <div>here</div>.</div><div></div><div>
Please read our <div>Candidate Privacy Policy</div>.</div><div></div><div>
We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.</div><div></div><div><i>
USA Job Seekers:</i></div><div><div>
EEO Know Your Rights</div>.</div></div>

Event Operations Assistant

DUBAI PROPERTIES GROUP LLC

<p><u><strong>The main duties and responsibilities of this role:</strong></u></p><p><strong>1- Event Planning & Coordination:</strong></p><ul><li>Support the Senior Manager in developing comprehensive event concepts, proposals, and project plans for various events and activations (e.g., community events, corporate functions, brand launches, public activations).</li><li>Assist with budgeting, timeline creation, and resource allocation for each project.</li><li>Coordinate logistics for events, including venue selection, vendor management (e.g., catering, AV, staging, entertainment), permitting, and supplier negotiations.</li></ul><p><strong>2- Execution & On-Site Management:</strong></p><ul><li>Oversee the on-site setup, execution, and dismantling of events, ensuring all elements are delivered according to plan and to the highest standards.</li><li>Act as a key point of contact during events, troubleshooting issues and making real-time decisions to ensure smooth operations.</li><li>Manage event staff, volunteers, and vendor teams during execution.</li></ul><p><strong>3- Stakeholder & Vendor Management:</strong></p><ul><li>Cultivate and maintain strong relationships with internal departments (e.g., Marketing, Sales, Facilities, Security) and external partners (e.g., suppliers, agencies, government entities).</li><li>Ensure clear communication and alignment with all stakeholders throughout the event lifecycle.</li></ul><p><strong>4- Marketing & Communications Support:</strong></p><ul><li>Collaborate with the Brand & Communications team to develop promotional materials and communication plans for events.</li><li>Assist in managing event registration, attendee communications, and feedback collection.</li></ul><p><strong>5- Reporting & Evaluation:</strong></p><ul><li>Prepare pre-event briefings and post-event reports, including performance analysis, budget reconciliation, attendee feedback, and lessons learned.</li><li>Contribute to identifying opportunities for process improvement and enhanced event ROI.</li></ul><p><strong>6- Compliance & Risk Management:</strong></p><ul><li>Ensure all events comply with relevant local regulations, health and safety standards, and company policies.</li><li>Assist in identifying and mitigating potential risks associated with events.</li></ul>

National Assistant Manager - Events and Activations

Boys & Girls Clubs of Central Virginia

<div>Description:
<p><b>
Location:</b> Charlottesville</p><p><b>
Position Status:</b> Full-Time</p><p><b>
Exempt Status:</b> Non-Exempt</p><p><b>
Compensation Type:</b> Hourly</p><p><b>
Salary Range:</b> $52k - $62k</p><p><b>
Hours per Week:</b> 40</p><p><b>
Position Summary:</b></p><p>
The Assistant Director of Annual Giving supports the advancement of Boys &amp; Girls Clubs of Central Virginia&rsquo;s mission and is an integral member of the resource development team. The Assistant Director of Annual Giving has an ability to act as general support in all areas of fundraising and should have a welcoming phone presence to receive donor inquiries. The Assistant Director of Annual Giving supports the implementation of special events and management of special event committees, along with general fundraising and stewardship events. The role includes proposal, newsletter, annual report, or additional letter writing support. The Assistant Director of Annual Giving must be able to multitask with a positive attitude.</p><p>
The Assistant Director of Annual Giving needs excellent writing, editing, and problem-solving skills, experience in digital communications, knowledge of specialized software, and experience in fundraising strategy and implementation. Any specialized training in donor management software is highly desirable, along with graphic design and video editing skills. The Assistant Director of Annual Giving reports to the Director of Annual Giving.</p><p><b>
Position Description:</b></p><ul><li>
Support the implementation of purposeful and mission-centered fundraising events through collaboration with Club stakeholders to manage pre- and post-event donor cultivation, acknowledgement and stewardship, committee management, coordinating function space and vendors, designing content for event communications, and event day logistics.</li><li>
Work with the chief development officer to administer the Club&rsquo;s tax credit program, coordinate paperwork, and serve as liaison with donor third-party financial representatives/wealth managers.</li><li>
Conceptualize and produce meaningful and mission-centered stewardship activities and develop personalized stewardship plans.</li><li>
Maintain specialized databases, compose correspondence, and research prospective donors.</li><li>
Assist with writing and assembling mailings, solicitations, newsletters, annual reports, impact reports, and other materials for donor audiences.</li><li>
Assist with donor and campaign management and tracking.</li><li>
Manage third-party event and in-kind donation requests, involving appropriate staff.</li><li>
Communicate with donors, volunteers, and vendors via phone, email, and in person.</li><li>
Schedule and coordinate volunteer board and committee meetings and distribute materials for meetings as needed or requested.</li><li>
Assist with accepting, recording, and responding to donations.</li><li>
Integrate digital fundraising platforms with special events, stewardship, and individual giving.</li><li>
Make occasional presentations to community groups and individuals on behalf of the mission.</li><li>
Create and support opportunities, systems, and expectations that promote a human-centered organizational culture.</li><li>
Perform other duties as assigned.</li></ul>
Requirements:
<p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>
Experience in donor-centric events and volunteer management</li><li>
1-3 years of related experience, preferably in development or customer service</li><li>
Donor management software experience</li><li>
Microsoft Office expertise</li><li>
Ability to work both independently and as an active team member</li><li>
Ability to manage, prioritize, and execute multiple tasks and projects</li><li>
Outstanding oral and written communication skills</li><li>
Ability to collect, organize, and analyze data related to donor giving</li><li>
Ability to manage sensitive and confidential information with integrity</li><li>
Ability to accurately and effectively exchange information due to frequent communication with other organization personnel, external partners, grantors, and others</li><li>
Ability to work evenings and weekends as needed</li><li>
Must have the ability to work in person and travel as needed to Club locations</li></ul><p><b>
Education and Certifications:</b></p><ul><li>
Must be 18 years or older</li><li>
Bachelor&rsquo;s degree or equivalent experience</li></ul><p><b>
Physical Requirements and Work Conditions:</b></p><ul><li>
Must be able to remain in a stationary position for up to 75% of the work day</li><li>
Ability to operate a computer and other office equipment such as copier, printer, filing cabinets, etc.</li><li>
Ability to engage in substantial repetitive motion from typing or writing, etc.</li><li>
Light work: ability to lift and/or move 20 lbs on occasion</li><li>
Ability to be effective in an environment with varying levels of noise throughout the day</li></ul></div>

Assistant Director of Annual Giving

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