special events assistant

Marriott International

POSITION SUMMARY
The Assistant Manager Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.
Policies and Procedures
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
Event Coordination
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
Guest Relations
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
Operations Support
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
Analytical Skills
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Interpersonal Skills
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
Communications
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
Personal Attributes
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
Organization
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Technical Skills
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

The Jewish Federation

<div>Organization Summary:
Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community.
Position Summary:
The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with most departments within the Federation as well as with high profile donors, vendors, and other key contacts. Therefore, excellent customer service and attention to detail is essential.
Essential Duties and Responsibilities:<ul><li>Submits all events set up requests via online portals.</li><li>Serves as back up to event admins for event registration, name badge creation, up pre-event preparations, day-of tasks, and post-event reconciliation.</li><li>Works with event planners to process all requisitions and purchase orders.</li><li>Manages event calendars, handles submissions and changes, and reports conflicts and updates as needed. Works with community partners and organizations to ensure accuracy and avoid scheduling conflicts.</li><li>Supports event team with special assignments and projects.</li><li>Prepares event supplies per check list and returns items post-event.</li><li>Assist Event Services Team with speaker and vendor research.</li><li>Manages event supplies and inventory, maintains event storage, manages inventory and assists staff with event supply needs.</li><li>Meets with Project Coordinator and Event Planners as needed to review event details and supplies required.</li><li>Performs general administrative duties to include, but not limited to, collecting data, copying, mailing, and filing.</li><li>Assists other admins with event preparation as needed.</li><li>Facilitate planning logistics for several smaller events as required by the event schedule.</li><li>Orders event chair gifts.</li><li>Coordinate any packaging and shipping needs.</li><li>Corporate credit card expense reconciliation as needed.</li><li>Responsible for requesting petty cash and credit card machine requests prior to events</li><li>Supports Project Coordinator and Event Planners with event speaker support, i.e., transportation and lodging.</li><li>Maintains information for each event in electronic files.</li><li>Attends all events as they are assigned and assists in set up, registration and breakdown.</li><li>Other duties as assigned.</li></ul>
Shared office duties:<ul><li>Providing backup support for general office duties, including but not limited to: o Opening and distributing mail</li></ul>
o Answering phones
o Ordering supplies
o Providing administrative support for events
o Assisting in other departments, as needed.<ul><li>Other duties as assigned.</li></ul>
Qualifications and Success Factors:<ul><li>Associate degree or greater required, preferably in in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar.</li><li>Two or more years administrative experience with fundraising events and event support or equivalent combination of education, experience and skills required.</li><li>Excellent customer service in written, and verbal communication skills required.</li><li>Excellent organization skills with high attention to detail.</li><li>Strong interpersonal skills &ndash; calling donors/fielding event related questions.</li><li>Strong organizational skills required.</li><li>Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.</li><li>Experience working with volunteers and committees.</li><li>Experience with donor relation systems preferred.</li><li>Experience managing POs and event expenses preferred.</li><li>Ability to work off-hour events in the morning, evening and possible weekends as needed with flex time during the week to offset overtime unless approved.</li><li>Must be able to pass Level 1 background check.</li><li>Must maintain valid Florida driver&rsquo;s license.</li><li>Must be able to work off-shift hours including nights and weekends, as needed.</li><li>Must be able to lift and carry at least 25 lbs. and be able to set up event displays.</li></ul>
Compensation and Benefits:
In addition to a competitive salary, Jewish Federation of Palm Beach County currently offers the following benefits:<ul><li>A comprehensive benefits package including 15-25% of employee-only premiums paid for medical and dental and 100% of premiums paid for vision insurance.</li><li>Federation contributions toward HSA accounts.</li><li>Federation-paid Life/AD&amp;D policy.</li><li>Federation-paid long-term disability (LTD) insurance.</li><li>Medical and dependent-care Flexible Spending Accounts (FSA).</li><li>Hybrid work schedule.</li><li>Professional development and training opportunities.</li><li>Paid vacation and sick leave.</li><li>Generous paid holiday schedule.</li></ul>
Work Environment:
Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:<ul><li>Follow all Federation policies and procedures,</li><li>Be available to other employees during Federation&rsquo;s normal business hours,</li><li>Not work from a public place (e.g., coffee shop, library, etc.) and/or join a public, insecure wi-fi network when working with sensitive or confidential information,</li><li>Coordinate with IT department to maintain appropriate computer equipment and connectivity.</li></ul>
Pay Rate:
In addition to benefits, the hourly pay rate for this role begins at $27 per hour. We benchmark our salaries for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation levels.
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation&rsquo;s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.</div>

Administrative Assistant, Event Services

Hanif Rajput

We&rsquo;re looking for a dynamic and organized Assistant Event Manager to join our growing team! The ideal candidate will support the planning and execution of premium events, ensuring every detail runs smoothly &mdash; from concept to completion. This is a hands-on role for someone who thrives in fast-paced environments and has a passion for delivering exceptional experiences.Key Responsibilities:<ul><li>Assist in planning, coordinating, and executing a wide range of events.</li><li>Work closely with the Event Manager to manage timelines, vendors, and client requirements.</li><li>Coordinate logistics, including venue arrangements, d&eacute;cor, catering, staffing, and setup.</li><li>Act as a key point of contact for clients, vendors, and internal teams.</li><li>Support on-ground event execution, ensuring smooth operations and quick problem-solving.</li><li>Maintain event documentation, budgets, and checklists.</li><li>Bring creative input and ideas to enhance event concepts and guest experiences.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Hospitality, Business, or a related field.</li><li>1&ndash;3 years of relevant experience in event planning/management (fresh candidates with strong organizational skills may also apply).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities with attention to detail.</li><li>Ability to work flexible hours, including evenings and weekends, as per event schedules.</li><li>Passion for events and hands-on problem-solving attitude.</li></ul>Job Type: Full-timeWork Location: In person

Assistant Event Manager

CEO Clubs Worldwide - Pakistan Chapter

Job Description: We are looking for a creative and well-connected Assistant Manager &ndash; Event &amp; Coordination to manage brand activations, corporate events, and influencer collaborations. The ideal candidate should have experience in event management, PR coordination, and maintaining strong connections with bloggers, influencers, and media outlets.Key Responsibilities:<ul><li>Plan, organize, and execute corporate events, product launches, and promotional activations.</li><li>Coordinate with influencers, bloggers, and media partners for event coverage and brand promotions.</li><li>Manage vendor relations, event logistics, and on-ground execution.</li><li>Work closely with creative, production, and client servicing teams for seamless coordination.</li><li>Assist in developing event concepts, presentation decks, and post-event reports.</li><li>Handle press invitations, influencer engagement, and post-event publicity.</li><li>Ensure all branding and promotional material is delivered on time and to quality standards.</li></ul>Education:<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Event Management, Marketing, Mass Communication, or Media Studies.</li></ul>Experience:<ul><li>2&ndash;4 years of experience in event management, PR, or influencer coordination (preferably in an advertising or media agency).</li><li>Strong network of bloggers, influencers, and media professionals is a must.</li><li>Experience managing on-ground activations, product launches, and media events.</li></ul>Skills Required:<ul><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Creative mindset with an eye for detail.</li><li>Ability to build and maintain professional relationships with influencers and media.</li><li>Proficiency in MS Office, event planning tools, and social media platforms.</li><li>Energetic, proactive, and team-oriented personality.</li></ul>Job Type: Full-timePay: Rs90,000.00 - Rs110,000.00 per monthWork Location: In person

Assistant Manager – Event & Coordination (Female)

Crawl With US

Apply Via Our Website for Consideration!&gt;&gt;&gt; https://www.crawlwith.us/eventstaff &lt;&lt;&lt;Crawl With US is hiring an Assistant Event Manager! Job Type: ContractHours: 2 PM &ndash; 8 PM on Friday, October 31st &amp; Saturday, November 1stJob Overview:We&rsquo;re looking for a detail-oriented and proactive Assistant Event Manager to help ensure a smooth and successful Halloween Bar Crawl! This role is essential for setting up our check-in location, assisting with staff coordination, and supporting overall event logistics. This could also lead to the opportunity to work at other events in the future!Responsibilities:Event Setup &amp; Check-In:<ul><li>Arrive early to set up check-in stations with event supplies and swag items</li><li>Ensure all necessary supplies are in place and ready for participant arrival</li><li>Check in participants, scanning their tickets and passing out supplies</li></ul>Event Support:<ul><li>Help answer any questions that come up throughout the event</li><li>Help troubleshoot any issues that arise during check-in and throughout the event</li><li>Provide support to the Event Manager in maintaining event flow and customer experience</li></ul>Requirements:<ul><li>Event or hospitality experience &ndash; Prior experience in event management, customer service, or nightlife is preferred</li><li>Quick problem solver &ndash; Ability to troubleshoot and adapt in a fast-paced setting</li><li>Professional &amp; reliable &ndash; Maintains a positive attitude while managing event operations</li><li>Basic tech skills &ndash; Comfortable using a ticket-scanning app on a smartphone or tablet</li></ul>Why Join Us?<ul><li>Be part of an exciting nightlife event with a fun and energetic team</li><li>Gain valuable experience in event management and logistics</li><li>Competitive contract pay for a one-day event</li></ul>Interested? Apply today and help make this bar crawl an unforgettable experience! Apply Via Our Website for Consideration!&gt;&gt;&gt; https://www.crawlwith.us/eventstaff &lt;&lt;&lt;Job Types: Part-time, ContractPay: $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

PRG EMEA

Operations and Logistics Assistant (Live Events Riyadh) Assist the Operations Manager in the day-to-day running of the warehouse and service department ensuring that company standards, safe working practices and good housekeeping are maintained throughout all areas in the location whilst ensuring that customer requirements are fulfilled on schedule. The Operations and Logistics Assistant's responsibilities include day-to-day support of the technical prep team and service department. Tasks will include scheduling and arranging labour, asset management, inventory control and other duties as assigned by the Operations Manager. <ul> <li>Previous experience in the industry and knowledge of the warehouse environment necessary.</li> <li>Essential knowledge of the technical equipment.</li> <li>Excellent people and leadership management skills.</li> <li>Excellent communicator with the ability to give clear direction.</li> <li>Ability to think strategically and to convey ideas effectively to others.</li> <li>Solid decision making and planning skills with the ability to adjust priorities, decisions and actions to respond to demands and new information.</li> <li>Good knowledge of the PRG Gearhouse technical principles of operation and maintenance of equipment.</li> <li>A desire to understand and keep the customer's needs continually in the forefront when taking actions.</li> <li>Ability to drive improvements and lead operational improvements.</li> <li>Strong organisational and analytical skills.</li> <li>Enthusiastic, with a positive attitude.</li> <li>Ability to perform under pressure.</li> <li>Good understanding of health and safety working practices.</li> <li>High degree of numeracy and literacy, with a disciplined approach to attention to detail.</li> <li>A willingness to continue to learn and develop in the role.</li> <li>Ensure that overall work planning and resource allocation and activities are undertaken to meet the business requirements on a daily basis.</li> <li>Manage sub hire receipts and returns, ensuring that all hires are processed and returned on time and correctly documented.</li> <li>Oversee the loading and unloading of equipment as per the carnet shipping documents.</li> <li>Preparation and collation of commercial invoices and packing lists including HS codes for shipments moving outside Riyadh, KSA.</li> <li>Track all incoming and outgoing shipments via courier/freight.</li> <li>Ensure all records and documentation are maintained to provide an effective audit trail.</li> <li>Work with departments to ensure equipment prep lists are accurate and ready for warehouse prep including equipment availability.</li> <li>Assist the Operations team to maintain up to the minute equipment status using the company's equipment software system, Winhits - including current stock and the asset and barcoding of all new equipment received so that it is available for rental promptly.</li> <li>Ensure staffing levels and skills available are adequate for current and forecasted operational requirements.</li> <li>Ensure all warehouse procedures are followed and kept in place.</li> <li>Assist and help manage goods in and out of the warehouse including the safe loading and unloading of vehicles.</li> <li>Oversee the warehouse and surrounding premises, ensuring they are kept clean and tidy and that the company's health and safety policy is adhered to.</li> <li>Assist and schedule the undertaking of the annual stock cycle count with operational departments. Complete reports to document the results.</li> <li>Identify efficiencies and cost savings within the operation.</li> <li>Ensure company health and safety rules are maintained at all times, instigating new health and safety procedures where necessary.</li> <li>Identify and implement new working procedures and practices.</li> <li>Assist with the management of the PAT test system and annual testing and certification of all company equipment.</li> <li>Ensure adherence to company quality standards, company policy, safe working practices, sustainability, professional housekeeping and staff discipline.</li> <li>Work closely as a team with heads of department to discuss and resolve collective issues.</li> <li>Maintain effective communication with team members and the management to ensure any issues or concerns are dealt with quickly.</li> <li>Assist in scheduling and overseeing any building maintenance required.</li> </ul> Note: The above list of duties and responsibilities is not intended to be exhaustive. Employees may be required to undertake additional tasks consistent with the general profile of the role. Seniority level <ul> <li>Entry level</li> </ul> Employment type <ul> <li>Full time</li> </ul> Job function <ul> <li>Management and Manufacturing</li> </ul> Industries <ul> <li>Entertainment Providers</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?V5p2YvJYMMMZPgLADGWBY2i%2fe8pc1tugb" width="0" height="0" />

Operations and Logistics Assistant (Live Events Riyadh)

Bloominds Events Specialist

A creative and dynamic events' company focused in private luxury events, located in Abu Dhabi, is looking for full time Decorators to join us as Events Assistants.If you are a creative, dynamic, energetic person; excelling in presentation and English communication you are the right person for the job. A positive and cheerful attitude along with a multi-task mind is mandatory.Preference goes to candidates with:- experience with decorations such as balloons, flowers and themed set ups;-Strong skills in problem-solving;- Able to handle on-spot challenges during events;-Computer literate for Microsoft Office is required;-Physically fit and energy to share throughout the day;&ndash; Able to assist with loading and setup ;- Extremely Organized and reliable to manage materials and follow instructions accurately;-(Optional) Basic carpentry or maintenance skills can put it on top of the list.Urgent hiring, immediate availability preferred.Only applications with experience in the areas mentioned above will be contacted.Job Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Events: 1 year (Required)</li></ul>

Events Assistant - Events Decor & Animator

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10000 special events assistant jobs NEAR_ME

Assistant Manager - Weddings & Social Events (Arabic Speaker)

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