special events assistant

Cusanza Enterprises dba Sylvan Learning Center

If you want a position in a not for profit which truly makes a difference in our community's quality of life, this may be for you! The Administrative Assistant to President and Special Events Coordinator is responsible for administrative support to the President/CEO and general office functions to programs, which includes creating and proofreading correspondence, fliers and marketing materials, maintaining filing system, answering phones and providing client assistance via phone and/or computer, basic bookkeeping support to our Financial Services Contractor or Office Manager, to include bank deposits, a basic knowledge of QuickBooks and Excel, tracking expenditures across events/grants/departments, database input, processing of mailings, organizing outreach to donors, basic updating the website and social media; providing support to assigned volunteers; event registration management, maintain our donor database, implement a donor solicitation and appreciation programs and serve as a liaison to event venuesThis position requires solid communication/people skills, meticulous attention to detail, above average organizational skills, budget preparation and financial reporting.Specific to Special Events: Donors Relations and support for Development Programs:<ul><li>Implement and maintain a donor database</li><li>Create donor appreciation program</li><li>Prepare large and small donor communication mailings, including merging personalized letters</li><li>Perform basic prospect research</li><li>Provide administrative pre- and post- donor events support, including sending thank you letters, entering guests into our database, budget and financial reports, review of expense invoices, making follow-up calls, and generating attendance lists</li></ul>Special Events:<ul><li>Assist President/CEO and committee in securing event venue</li><li>Work with President/CEO on securing permits (as needed)</li><li>Budget preparation and monitoring</li><li>Work with volunteers to solicit donors for food, prizes, etc.</li><li>Maintain database of auction prizes</li><li>Work with restaurants and caterers on food logistics</li><li>Assist with creation of auction materials</li><li>Assist with marketing strategies to &ldquo;sell&rdquo; the event</li></ul>Minimum Qualifications:<ul><li>Two or more years fundraising or special events experience planning and overseeing fundraising events</li><li>Experience in fundraising and volunteer/event database management system preferred</li><li>Marketing and/or event ticket sales</li><li>Demonstrated professional writing skills</li><li>Two or more years of administrative office work and/or nonprofit experience a plus</li><li>Having served as a volunteer for organizations</li><li>Excellent interpersonal communications skills</li><li>Good listening skills</li><li>Attention to detail and solid organizational skills</li><li>Positive and professional attitude a must and a passion for improving our community safety</li><li>Able to work independently</li><li>Creative problem solver</li><li>Some college or advanced education work preferred.</li></ul>This position also works with our Board when support is needed, such as managing the meeting calendar, processing meeting notices and minutes, preparing the room for Board meetings and attending and overseeing special events. Solid written and verbal communication skills are a must, a mature attitude, as well as compassion and professionalism, as we are a direct regional service provider agency.A working knowledge of Microsoft Office Suite: Word, Excel, Access, Publisher, and Power Point is required and working experience in Social Media platforms. Attention to detail and organizational skills must also be part of the skillset, as well as being comfortable working in a small office setting. A minimum of five years&rsquo; prior experience working for a nonprofit or a social service agency will be considered an asset, as well as a college degree. Experience writing or completing grant reports is also an added bonus and will be compensated, as such.All applicants must provide current professional references and a suggested compensation range with their resume. Salary and benefits commensurate with experience. Complete Applications should be sent to info@crimestoppersgno.org. We will not field phone calls concerning this position.Crimestoppers is an equal opportunity employer and encourages everyone to apply. Crimestoppers does not discriminate against race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, disability, or age in any matter relating to employment.Pay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Fundraising: 3 years (Required)</li><li>Event planning: 3 years (Preferred)</li><li>Office management: 3 years (Required)</li><li>Executive administrative support: 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Metairie, LA 70001 (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant to President and Special Event Coordinator

Wynn Al Marjan Island

<div>
 
 Job Description
 
 
 
 About Wynn Al Marjan Island
 
 
 On schedule to open in the United Arab Emirates in spring 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theatre, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.
 
 
 
 About The Position
 
 
 
 Wynn Al Marjan Island is currently seeking an Assistant Director of Guest Services &amp; Special Events to join the resort&rsquo;s Event Operations team.
 
 
 
 Pre-Opening
 
 
 
 The primary duties and responsibilities of this role are:
 
 
 <ul>
 <li>
 Assist in drafting departmental policies and procedures for Guest Services during special events.
 </li>
 <li>
 Support the development of processes for billing, reservations, ticketing, and hospitality experiences.
 </li>
 <li>
 Collaborate with Marketing, Gaming, and F&amp;B teams to align guest service protocols with the annual events calendar.
 </li>
 <li>
 Contribute to pre-opening training programs for Guest Services team members.
 
 
 </li>
 </ul>
 
 Department Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of Guest Services during special events, ensuring efficiency and cost-effectiveness.
 </li>
 <li>
 Maintain service standards, grooming guidelines, and presentation of guest-facing areas.
 </li>
 <li>
 Implement amenity and gifting programs for VIP guests and event attendees.
 </li>
 <li>
 Monitor guest feedback and ensure continuous improvement in service delivery.
 </li>
 <li>
 Support the Director in annual planning and budgeting for guest service initiatives.
 </li>
 <li>
 Ensure compliance with health, safety, and brand standards.
 
 
 </li>
 </ul>
 
 Guest Experience
 
 
 
 <ul>
 <li>
 Deliver personalized, high-quality service to VIP guests and event participants.
 </li>
 <li>
 Anticipate guest needs and provide proactive solutions to enhance their experience.
 </li>
 <li>
 Coordinate VIP meet-and-greet programs and hospitality suite operations.
 </li>
 <li>
 Handle guest inquiries and resolve complaints promptly and professionally.
 </li>
 <li>
 Conduct venue tours and assist with pre-event planning for large-scale occasions.
 
 
 </li>
 </ul>
 
 Hotel Logistics
 
 
 
 <ul>
 <li>
 Create and maintain communication templates for cross-departmental coordination.
 </li>
 <li>
 Participate in operational meetings to review upcoming events and guest service requirements.
 </li>
 <li>
 Assist in developing pre-event and post-event review templates for continuous improvement.
 
 
 </li>
 </ul>
 
 Events Support
 
 
 
 <ul>
 <li>
 Collaborate with Event Operations and Concierge teams to ensure seamless execution of guest service elements.
 </li>
 <li>
 Support seating charts, guest lists, and VIP arrangements for special events.
 </li>
 <li>
 Assist in coordinating hospitality programs for outside venues as part of Customer Development initiatives.
 
 
 </li>
 </ul>
 
 People Management &amp; Training
 
 
 
 <ul>
 <li>
 Supervise Guest Services team members during special events.
 </li>
 <li>
 Assist in onboarding and ongoing training programs for new hires and seasonal staff.
 </li>
 <li>
 Conduct regular performance reviews and provide coaching for continuous improvement.
 </li>
 <li>
 Promote a positive work environment that values teamwork, respect, and excellence.
 
 
 </li>
 </ul>
 
 Billing &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Maintain accurate billing records for guest-related services during events.
 </li>
 <li>
 Ensure compliance with accounting protocols and timely processing of invoices.
 </li>
 <li>
 Support vendor coordination for guest amenities and event-related services.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience in catering events within a 5-star hotel environment
 </li>
 <li>
 Excellent knowledge of catering policies and procedures
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills
 </li>
 <li>
 Proficient in MS Office applications, Delphi, Opera, and Passkey systems
 </li>
 <li>
 Excellent communication, leadership, and management abilities
 </li>
 <li>
 Self-motivated, persistent, confident, and friendly
 </li>
 <li>
 Able to effectively lead and communicate with a multicultural team
 
 
 </li>
 </ul>
 
 About Wynn Al Marjan Island&rsquo;s Benefits
 
 
 
 We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as life insurance, incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.
</div>

Assistant Director of Guest Services – Special Events

Anthony Dobbins Stagecoach Inn

Overview The Stagecoach Inn &mdash; a beautifully restored 1747 inn in the Hudson Valley &mdash; is hiring an Assistant Event Lead to assist running the floor on weddings, private celebrations, and corporate gatherings. This person will report to the Event Lead, and will serve and bartend during events. Candidate will step in as the Event Lead managing and overseeing the event team when multiple events are scheduled on the same day.On Fridays and Saturdays, when our restaurant is open, you'll also provide coverage as Front of House Lead when needed.If you have hospitality in your bones, take pride in flawless execution, and want to be the trusted face our clients remember, we want to meet youWhat you bring<ul><li>3+ years of hospitality experience, with at least 1 year in a lead, captain, or supervisory role on weddings or full-service events, and 1 year in a front of house server/bartender position.</li><li>A natural host's instinct: warm, gracious, calm under pressure, professional in every interaction.</li><li>Sharp attention to detail and a love of well-executed timing.</li><li>Comfort leading a team of 3 to 6 staff through a fast-paced service window.</li><li>Strong written and verbal communication.</li><li>Fluency with banquet event orders (BEOs), floor plans, and standard hospitality service sequences.</li></ul>Required<ul><li>Reliable personal transportation. The Inn is in the Hudson Valley; consistent on-time arrival is non-negotiable.</li><li>Weekend, evening, and holiday availability. Most events fall on Friday, Saturday, and Sunday, plus seasonal holidays.</li><li>Ability to be on your feet for 8&ndash;12 hour shifts and lift up to 30 lbs.</li><li>Eligible to work in the United States.</li></ul>Pay: From $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Restaurant: 1 year (Required)</li><li>Event Lead: 1 year (Required)</li></ul>Work Location: In person

Event and FOH Lead Assistant (Seasonal / Event Based)

Consilio LLC

<div>
 
 Our client, a premier Wall Street law firm, is seeking an Administrative Assistant to support their Marketing, Events, and Client Development initiatives. While this role will have a strong emphasis on client events and business development, the ideal candidate is flexible, proactive, and eager to support a variety of administrative needs across the firm. The firm offers a 3/2 hybrid schedule and opportunities for overtime.
 
 
 
 
 
 
 
 Job Overview
 
 :
 
 
 
 
 Event &amp; Client Development Support
 
 
 <ul>
 <li>
 Coordinate client events, small‑group dinners, reservations, ticketing, and off‑site event logistics from planning through execution.
 </li>
 <li>
 Monitor email and event activity during programs; including those occurring in other states to troubleshoot issues in real time.
 </li>
 <li>
 Assist with client development projects and marketing‑related administrative tasks.
 </li>
 <li>
 Contribute ideas for engaging high‑impact client events; familiarity and connections with event vendors is a plus.
 </li>
 </ul>
 
 
 Administrative &amp; Team Support
 
 
 <ul>
 <li>
 Manage correspondence between colleagues, vendors, and clients.
 </li>
 <li>
 Prepare documents, maintain spreadsheets, and support timekeeping entries for attorneys.
 </li>
 <li>
 Prepare invoices, review backup, submit expense reports, and reconcile documentation.
 </li>
 <li>
 Coordinate meeting logistics, including food orders and IT support.
 </li>
 <li>
 Provide flexible support to other Administrative Assistants and firm attorneys as needed
 </li>
 <li>
 Adapt to shifting priorities; responsibilities may change frequently based on business needs.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 2+ years of administrative experience; legal industry experience is helpful but not required.
 </li>
 <li>
 Event planning or event logistics experience is strongly preferred.
 </li>
 <li>
 Strong proficiency in Excel; comfort with spreadsheets and tracking tools is essential.
 </li>
 <li>
 Ability to build rapport and trust with partners, associates, and administrative staff.
 </li>
 <li>
 A self‑starter who is eager for responsibility and thrives in a fast‑paced environment.
 </li>
 <li>
 Strong written and verbal communication skills with excellent attention to detail.
 </li>
 <li>
 Experience with billing systems (Aderant preferred but not required).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 By working with Consilio, candidates gain direct access to hundreds of hiring decision-makers across the D.C. area. Consilio&rsquo;s Direct Hire Division staffs positions for Consilio clients and does not staff internal corporate positions at Consilio.
 
 
 
 
 Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
 
 
</div>

Administrative Assistant - Events

MSP Advisor

<div>
 
 
 Location:
 
 Remote (U.S.-based candidates only)
 
 
 
 
 
 
 Hours: 10&ndash;15 hours per week (flexible schedule with daily c
 
 heck-in)
 
 
 
 
 
 About MSP Advisor
 
 
 
 
 
 
 MSP Advisor helps IT Managed Service Providers (MSPs) around the world grow more efficiently by aligning sales execution with operational performance. We work with MSPs to streamline processes, improve key metrics, and build scalable systems that drive profitability.
 
 
 
 
 
 With deep expertise in KPIs, RMM, and PSA platforms, we help identify bottlenecks, optimize operations, and support sustainable growth. From smaller firms to larger regional providers, our focus is simple: help MSPs run better businesses and deliver exceptional service to their customers.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 We are seeking a highly organized, detail-oriented Executive Assistant to support a CEO with operations, event coordination, and follow-through. This is a flexible, part-time role ideal for someone with prior professional experience who is looking to re-engage in meaningful work with autonomy.
 
 
 
 
 
 This role is execution-focused and requires someone who can take ownership of tasks, stay organized, and ensure things get done.
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Inbox &amp; Issue Management (AI-Assisted)
 
 
 
 
 
 
 * Review AI-filtered inbox daily (tools like Fyxer)
 
 
 * Identify items requiring action and ensure they are handled
 
 
 * Respond to logistical requests (availability, scheduling, coordination)
 
 
 * Route or delegate items to appropriate team members
 
 
 * Track important threads to ensure follow-through
 
 
 * Escalate higher-level or sensitive issues when needed
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Task &amp; Accountability Management
 
 
 
 
 
 
 * Review AI-generated meeting notes and extract action items
 
 
 * Organize and track CEO to-dos and priorities
 
 
 * Ensure tasks are completed through consistent follow-up
 
 
 * Maintain visibility on outstanding items and deadlines
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Event &amp; Peer Group Coordination (Primary Focus)
 
 
 
 
 
 
 * Plan and coordinate peer group events and activities
 
 
 * Manage hotel room blocks and event logistics
 
 
 * Coordinate schedules, attendee communication, and details
 
 
 * Handle peer group billing and related administrative tasks
 
 
 * Ensure events are well-organized and executed smoothly
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Coordination &amp; Support
 
 
 
 
 
 
 * Ensure recurring meetings are scheduled and maintained
 
 
 * Communicate with clients to collect required data and information
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 * Strong organizational and time-management skills
 
 
 * High attention to detail
 
 
 * Proactive and comfortable taking ownership of tasks
 
 
 * Able to work independently with minimal oversight
 
 
 * Strong judgment in handling and routing requests
 
 
 * Customer-service oriented in client interactions
 
 
 * Comfortable with heavy computer use and modern tools
 
 
 * Experience using AI tools to improve efficiency is a plus
 
 
 
 
 
 Nice to have:
 
 
 
 
 
 * Familiarity with MSPs (Managed Service Providers) or IT service providers
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Work Structure
 
 
 
 
 
 
 * 10&ndash;15 hours per week
 
 
 * Flexible schedule; you set your hours
 
 
 * Must check in daily and be responsive during U.S. business hours
 
 
 * Fully remote (U.S.-based candidates only)
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Who This Role Is Ideal For
 
 
 
 
 
 
 * A self-starter who takes ownership and follows through
 
 
 * Highly organized and detail-oriented
 
 
 * Comfortable working independently in a flexible, part-time role
 
 
 * Enjoys coordinating events and managing logistics
 
 
 * Responsive and reliable during the workday
 
 
 * A professional looking for flexible work with meaningful responsibility
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Compensation
 
 
 
 
 
 
 * $30&ndash;$45/hour depending on experience
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 When applying via email, include your resume and a brief note on your experience with event coordination or operational support and mention the word &ldquo;organized&rdquo; in the subject line.
 
 
</div>

Part-Time Executive Assistant – Events & Operations (Remote)

Leaf Home

<div>Meet Leaf Home. We turn complex home improvement projects and endless to-dos into achievements. With more than 50% of homeowners worried about the cost and effort of home maintenance, we deliver remarkable, end-to-end experiences. And get the job done right, at every step. Bringing innovative products, the best people, and the highest standards to every project.

Trusted by more than 1 million homeowners across the US and Canada, we are America&rsquo;s largest direct-to-consumer full-service provider of branded home services and products. Our products, including the patented LeafFilter gutter protection system, have earned numerous awards and recognition from Good Housekeeping, Qualified Remodeler, Angi, Consumer Reports, This Old House, and other consumer review platforms.

We are powered by extraordinary people. Our innovative products and reliable services are delivered with convenience, excellence, and quality through 250+ regional sales and installation offices and comprehensive field support offices in New York and Hudson, Ohio. We&rsquo;re proud to say we&rsquo;ve been consistently named one of the fastest-growing private companies by Inc. 5000 and recognized as a top employer nationally. The benefits of working at Leaf Home are wide-ranging and include:

Industry-best compensation packages | Competitive health, dental, and vision insurance | 401k with company match | Paid time off including paid parental leave | Individualized career development programs | Childcare assistance | Employee assistance programs, including legal, financial planning, and counseling | Employee discount marketplace | Employee Resource Groups such as VetConnect, DEI Committee, Women&rsquo;s Committee. 
Position Summary: The Assistant Event Marketing Manager is responsible for recruiting, hiring, training, developing, and managing a team of event marketers to build brand awareness and generate sales leads throughout their designated local market. In addition, this role is responsible for sourcing direct-to-consumer events, managing budgets, resource planning, staff schedules, and successful event execution.
Essential Duties and Responsibilities:
<ul><li>Develop and drive event-based marketing initiatives to generate sales leads for sales representative follow-up.
</li><li>Identify, schedule, and plan event calendar for a team of event marketers in assigned territory.
</li><li>Responsible for budgeting and staffing for identified local events.
</li><li>Attend trade shows, home shows, fairs, festivals, and community events, and manage event marketing team in generating new sales leads.
</li><li>Assist in distributing event marketing material and equipment set up and tear down.
</li><li>Collaborate with the local Sales Operations and Installation Managers to grow brand presence within the local market.
</li><li>Recruit, hire, train, and develop Event Marketers and create accountability through established goals and KPIs.
</li><li>Assist in the development of timelines, organizational plans, and internal communications for cohesiveness and transparency in local market.
</li><li>Track and report event metrics to evaluate performance and ROI of events.
</li><li>Responsible for exceeding sales lead quotas based on established KPIs.
</li><li>Travel within the assigned territory as needed.
</li><li>Performs other duties as assigned by supervisor.</li></ul>

Experience and Minimum Qualifications:
<ul><li>Bachelor's degree preferred, or equivalent combination of education, training, and experience.
</li><li>Experience within event marketing or a related field.
</li><li>Experience in lead generation and/or experiential marketing.
</li><li>Experience with limited/single market budgeting and planning in multiple markets.
</li><li>Knowledge of current best practices and new strategies for event marketing.
</li><li>Ability to work evenings and/or weekends and pre-scheduled events.
</li><li>Experience recruiting, onboarding, and training marketing and show staff.
</li><li>Ability to juggle various work activities and shift their attention from one task to another to meet the demands of different stakeholders without &ldquo;dropping the ball.&rdquo;
</li><li>Ability to thrive in a fast-paced, high-energy, team-oriented environment and have a &ldquo;roll up your sleeves&rdquo; and &ldquo;win every day&rdquo; mentality.
</li><li>Hold oneself accountable and responsible while being self-driven in accomplishing goals.
</li><li>Detail-oriented and can focus on the task at hand by finding the most efficient and effective pathway to completion.
</li><li>Excellent verbal and written communication skills at all levels to communicate with internal and external stakeholders articulately.
</li><li>Ability to logically connect ideas, scrutinize and evaluate arguments, find inconsistencies and errors in work, solve complex problems, and engage in reflection.
</li><li>Ability to provide timely and empathetic service through all communication channels keeping peer and customer needs first.
</li><li>Must hold a valid driver&rsquo;s license.</li><li>
Must have reliable transportation to/from job site to perform job duties.</li><li>
Proficiency using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project, and/or Access).</li><li>
Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status).</li></ul>

Preferred Knowledge, Skills, Abilities, or Certifications:
<ul><li>Previous management position in direct-to-consumer marketing.
</li><li>Experience in home improvement event marketing.</li></ul>

Travel Requirements:
<ul><li>
25%-50% domestic travel required.</li></ul>

Overtime/Additional Hours Requirements:
<ul><li>Additional hours may be required (exempt positions).</li></ul>

Physical Requirements:
<ul><li>
Normal office environment and field office/manufacturing/construction environment.</li><li>
Performs indoor work in a climate-controlled environment and performs work outside in varying temperatures and climates.</li><li>
Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.</li></ul> 
Diversity and Inclusion Statement
Leaf Home is committed to creating a diverse environment and is proud to be an equal opportunity employer. We strive to create an environment that embraces differences and fosters inclusion.
Equal Opportunity Statement
Leaf Home will recruit, hire, train, and promote persons in all job titles without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, results of genetic testing, veteran status, or physical/mental disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated in full compliance with the law).

Americans with Disabilities Act Statement and Contact
Leaf Home is committed to honoring the spirit and requirements of the Americans with Disabilities Act. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to adarecruiting@leafhome.com.</div>

Assistant Event Marketing Manager

Regulatory Affairs Professionals Society

<div><div>Chapter Event Specialist</div>
<div>
Location: Rockville, MD (hybrid or fully remote)</div>
<div>
Key skills: Event operations, communication, project management, stakeholder collaboration, social media support, and problem-solving.</div>
<div>
Experience: 2+ years&rsquo; experience working professionally, preferably with event operations</div>
<div>
Reports to: Manager, Chapter and Volunteer Relations</div>

The Role

The Chapter Events Specialist is the primary liaison for RAPS Chapters and LNGs, ensuring the successful planning and execution of virtual and in-person events. This role collaborates closely with internal teams and volunteer leaders to implement efficient processes, strengthen partnerships, and deliver high-quality event experiences. Strong communication, project management, and relationship-building skills are essential. The role reports to the Manager, Chapter and Volunteer Relations and works collaboratively across RAPS.

What will you do with us:
<ul><li>
Provide operational and logistical support to volunteer chapter and LNG leaders in delivering professional development and networking activities of all formats while ensuring a positive experience for all stakeholders.
</li><li>Handle all logistical aspects of chapter/LNG event planning, facilitation, and reporting.
<ul><li>Includes hosting, moderating, and initiating webcasts and chats via Zoom, as well as training presenters to understand the technology.</li><li>
Also includes oversight of day-to-day in-person event administration such as order placement, vendor monitoring, catering/logistic needs, attendee participation, registration counts, sponsorship process and collateral fulfillment.</li><li>
All post event activities, managing surveys, financial trackers and ensuring sponsor payments are received.</li></ul>
</li><li>Collaborate with colleagues across the RAPS membership, education, marketing, and IT teams to meet the needs of chapter/LNG leaders and RAPS members to ensure RAPS events are of the highest quality.</li><li>
Plan and organize events in accordance with financial and scheduling restraints while upholding RAPS&rsquo; mission and vision.</li><li>
Conduct marketing, social media and communications efforts for all chapters and LNG events.</li><li>
Meet with chapter/LNG leaders and coordinate with them regularly to ensure the success of their events.</li><li>
Oversee event happenings and act quickly to resolve problems.</li><li>
Plan for potential scenarios that could impact the integrity/success of events.</li><li>
Manage the complex needs of a wide variety of stakeholders and events.</li><li>
Maintain flexible hours to accommodate events in various time zones.</li><li>
Perform any other duties or tasks as assigned or required.</li></ul>

What you will bring to succeed:
<ul><li>
Bachelor&rsquo;s degree or a combination of education and experience which demonstrates the necessary skills and experience required for the position.</li><li>
2+ years&rsquo; experience working professionally, preferably with event operations.</li><li>
Excellent internal/external communication (written and oral) skills.</li><li>
Proven skills in project and event management, organization, and multi-tasking.</li><li>
Strong decision-making and analytical competency.</li><li>
Strong, proactive, solutions-based approach to problem-solving.</li><li>
Collaborative, multi-tasker with attention to detail who thrives working in a fast-paced, dynamic environment.</li><li>
Proficiency with Microsoft Office and Zoom required; familiarity with Higher Logic preferred.</li><li>
Association/nonprofit and/or regulatory/health-science experience preferred.</li></ul>

What RAPS offers:
<ul><li>
Flexible hybrid work environment</li><li>
Highly competitive, market-based salaries</li><li>
Annual merit-based salary adjustments</li><li>
Incentive pay/bonuses</li><li>
Reimbursement for job-related education + training</li><li>
Fully paid LinkedIn Learning subscription</li><li>
Generous PTO accruement</li><li>
10 annual paid holidays with extended holiday break</li><li>
Medical, dental, vision, &amp; life insurance</li><li>
Short/long term disability</li><li>
403(b) Retirement Plan with employer match</li></ul>

About RAPS

The Regulatory Affairs Professionals Society (RAPS) is the largest global organization of professionals involved with regulatory and quality healthcare products, including medical devices, pharmaceuticals and biologics, diagnostics, and digital health. Founded in 1976 as a neutral, nonprofit organization, RAPS supports and elevates the regulatory profession with education and training, professional standards, publications, research, networking, career development, and other valuable resources. RAPS is home to the Regulatory Affairs Certification (RAC), the only post-academic professional credential to recognize regulatory excellence. The society is headquartered in suburban Washington, DC, with chapters and affiliates worldwide. 


As an employer, RAPS encourages dedication to quality and member service. We support innovation and creativity, respect, and high ethical standards. We value learning and professional development and strive to maintain a safe and enjoyable work atmosphere that promotes collegiality. 


RAPS provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. 


We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. 
<div></div>
<div>
Interested candidates must submit a cover letter and resume to our career page. To apply, click here.</div></div>

Chapter Events Specialist

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