special events coordinator

Elegancia Services

We are seeking a dynamic and detail-oriented Event Coordinator with a strong background in hospitality to manage and execute corporate and social events. The ideal candidate will bring creativity, organizational excellence, and a customer-first mindset to deliver seamless experiences from planning to execution.What you&rsquo;ll do:<ul><li>Plan, coordinate, and execute events including conferences, corporate functions, club events, and special occasions.</li><li>Collaborate with clients to understand the requirements, budgets, and objectives.</li><li>Liaise with vendors, suppliers, and internal teams to ensure timely and high-quality service delivery.</li><li>Manage event logistics such as venue setup, catering, d&eacute;cor, audio-visual arrangements, and transportation.</li><li>Maintain high service standards in line with the hospitality values</li><li>Prepare post-event reports, feedback, and cost analysis.</li></ul>What we&rsquo;re looking for:<ul><li>Bachelor&rsquo;s degree in Hospitality, PR, Marketing, Advertising, or Business Management.</li><li>Minimum 5 years&rsquo; experience in event planning within clubs or 4&ndash;5-star hotels.</li><li>Proven track record of managing large-scale or high-profile events.</li><li>Strong communication, negotiation, and organizational skills.</li><li>Fluent in English; Arabic is an added advantage.</li><li>Energetic, detail-oriented, and passionate about delivering memorable experiences.</li></ul>Only candidates meeting the above requirements will be contacted.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Joining Availability</li></ul>

Event Coordinator - Hospitality

Pure Magic Exhibition & Conference Organizing

Position Overview: The Exhibition/Event Coordinator is responsible for planning, coordinating, and executing a variety of events and exhibitions. This role requires a highly organized, detail-oriented, and proactive individual with excellent interpersonal and communication skills. The Coordinator will work closely with internal teams and external clients to ensure seamless execution of events.Key Responsibilities:Event Coordination:<ul><li>Plan, organize, and execute events such as exhibitions, conferences, trade shows, seminars, workshops, and corporate functions.</li><li>Collaborate with clients to understand their objectives and preferences.</li><li>Coordinate all event logistics, including venue selection, catering, audiovisual setup, and transportation.</li><li>Oversee event setup, registration, attendee communication, and on-site management.</li><li>Be available on weekends for on-site event coordination as needed.</li></ul>Client Relationship Management:<ul><li>Build and maintain strong relationships with clients, understanding their needs and providing tailored solutions.</li><li>Respond promptly and professionally to client inquiries, concerns, and feedback.</li><li>Provide exceptional service throughout the event planning and execution process.</li><li>Maintain accurate documentation of events, client interactions, and sales activities.</li><li>Generate reports on event outcomes and related metrics.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Hospitality, Marketing, or a related field.</li><li>0-1 years of experience in the event or exhibition industry.</li><li>Fluency in English; additional languages are a plus.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.</li><li>Ability to work collaboratively in a team environment and contribute positively to team goals.</li><li>Flexibility to work during peak event periods and adapt to changing schedules.</li><li>UAE driving license is an advantage.</li></ul>Job Type: Full-time

Event Coordinator

Propharma Medical Supplies

Job Description:We are looking for a detail-oriented and dynamic Event Coordinator to join our team. The successful candidate will be responsible for planning, organizing, and executing company events, conferences, and exhibitions, ensuring all activities are carried out smoothly and efficiently.Key Responsibilities:<ul><li>Plan, coordinate, and execute company events, exhibitions, and conferences.</li><li>Communicate and liaise with clients, suppliers, and internal teams.</li><li>Manage event logistics including venue setup, registration, catering, and on-site coordination.</li><li>Prepare event materials, presentations, and schedules.</li><li>Ensure compliance with company and client requirements.</li><li>Monitor event timelines, budgets, and post-event reports.</li><li>Support marketing and promotional efforts related to events.</li><li>Handle administrative tasks and maintain event documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Marketing, Communications, or a related field.</li><li>Minimum of 1 to 2 years&rsquo; experience in event coordination, preferably in the UAE.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office and event management tools.</li><li>Ability to work flexible hours, including weekends or evenings during events.</li></ul>Job Type: Full-time

Topaz Event Organizers

The Female Event Coordinator is responsible for assisting in the planning, coordination, and execution of events from concept to completion. She will ensure smooth communication between departments, clients, and vendors while maintaining company standards of quality and professionalism.Key Responsibilities:<ul><li>Assist in planning, organizing, and executing corporate, private, and government events.</li><li>Coordinate event logistics including venue selection, permits, suppliers, and manpower arrangements.</li><li>Manage client communication, ensuring all requirements are understood and met.</li><li>Support the Event Manager in preparing proposals, quotations, and event timelines.</li><li>Coordinate with internal departments (design, production, logistics, and marketing) for event requirements.</li><li>Conduct on-site supervision during setup, execution, and dismantling of events.</li><li>Maintain vendor and client databases.</li><li>Prepare post-event reports, feedback summaries, and expense documentation.</li><li>Ensure adherence to event budgets and company standards.</li><li>Maintain a professional image and represent the company positively at all times.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Events Management, Marketing, Hospitality, or related field.</li><li>1&ndash;3 years of experience in event coordination or a similar role (preferred in the events industry).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office and event management tools.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexibility to work evenings, weekends, and travel to event sites as required.</li></ul>Personal Attributes:<ul><li>Creative and detail-oriented</li><li>Professional appearance and demeanor</li><li>Team player with a proactive attitude</li><li>Strong problem-solving and negotiation skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Female Event Coordinator

NATIONAL GROUP

<ul><li>Coordinate hotel reservations for artists, guests, and performers</li><li>Arrange flight tickets, transportation, and event-related travel logistics</li><li>Liaise with hotels, travel agents, and vendors for smooth execution</li><li>Welcome and assist performers and VIP guests during events</li><li>Maintain schedules and ensure timely arrangements</li></ul>Requirements:<ul><li>Female candidate with a professional appearance and demeanor</li><li>Strong communication and interpersonal skills</li><li>Well-organized with attention to detail</li><li>Previous experience in hospitality, travel coordination, or event management is a plus</li><li>Fluent in English (Arabic or other languages is an advantage)</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>The salary range offered for this position is QR 3000 to QR. 4000, plus accommodation. Will you accept this offer?</li><li>Are you able to join immediately if selected for this position, or would you require a notice period?</li></ul>Experience:<ul><li>events coordinator: 3 years (Required)</li></ul>

Sargento

<div>Play a key role in producing corporate events and serve as the event planner for assigned internal departmental meetings, events, recognition items and team building activities 


Your Story. 
Play a key role in producing corporate events and serve as the event planner for assigned internal departmental meetings, events, recognition items and team building activities 


Your Passion. Our Culture. 
At Sargento, you work for a company you believe in, with a family of people who believe in you. Our culture stems from a simple premise: Hire good people and treat them like family. At Sargento, you can make decisions based on how they affect people as well as the long-term health of our company. You will be encouraged to make a meaningful difference in the community, in the company and in your career. With diverse experiences and tools to learn and develop, you can transform your aspirations into reality. If you&rsquo;re ready for the right place to belong and grow your career, you can find it here. 
 
Benefits that set us apart.
<ul>
<li>Comprehensive medical including Fertility, Adoption benefits, Dental, and Vision Insurance</li>
<li>Flexible Work Week
<ul><li>Hybrid work schedule &ndash; Onsite Monday &ndash; Thursday with the option to work remotely Friday</li>
<li>Compressed work week &ndash; Option of &frac12; day Friday</li>
</ul></li><li>Onsite Health &amp; Wellness Center</li>
<li>Employer 401K contribution in the top 1% of the nation</li>
<li>Relocation Assistance</li>
<li>Tuition Assistance</li>
<li>Access to Employee Store</li></ul> 


What You Do. 
Serve as the Event Planner for assigned special events. Responsibilities may include, but not limited to:
<ul>
<li>Assistance with site selection &amp; ensuring meeting requirements are met</li>
<li>Assistance with food &amp; beverage for off-site meetings</li>
<li>Sourcing and managing vendors, such as caterers, entertainment, transportation, etc.</li>
<li>Development of unique and engaging events</li>
<li>Book travel and maintain spreadsheets for tracking purposes</li>
<li>Coordinate event logistics, including registration, nametags, programs, seating charts and presentation and materials support</li>
<li>Budget management of event</li>
<li>Research and identify options for activities, as requested</li>
<li>Create and distribute employee surveys to gather feedback for assigned events</li>
</ul>
Serve as the event lead for designated Employee Appreciation events, including but not limited to Manufacturing Month, Driver&rsquo;s Appreciation, Professional Support Staff Recognition, etc.
<ul>
<li>Meet with designated business partners to determine budget, item selection, and distribution method</li>
<li>Collaborate with Internal Communications team</li>
<li>Provide reporting to Special Events &amp; Travel Manager for budget reconciliation purposes</li>
</ul>
Provide significant support to the Special Events/Travel Manager for major corporate events, including the Company Festival, Retiree Luncheon, Sales Meeting &amp; Service Awards Banquet. Responsibilities may include, but not limited to:
<ul>
<li>Facilitating the invitation design &amp; distribution and managing the response list</li>
<li>Vetting vendors for entertainment, food and beverage, ground transportation and site selection</li>
<li>Coordinating comprehensive logistics for events, including venue setup, volunteer needs, vendor management, and on-site operations</li>
<li>Provide onsite support day-of events and address any issues in real time</li>
</ul>
Assist with team and company-wide meetings and outings of varying sizes, including bowling outings, golf outings, team-building activities, team meeting, and business updates. Responsibilities may include, but not limited to:
<ul>
<li>Conduct research on potential venues and vendors; prepare and distribute RFPs, evaluate proposals, and negotiate terms to secure optimal meeting spaces and services</li>
<li>Collaborate with department leaders to identify event goals, audience needs, and desired outcomes</li>
<li>Determine and coordinate all logistical requirements such as meeting room set-up, event layouts, A/V needs, catering selections, and attendee registration/sign-ups</li>
</ul>
Creation and management of a shared event resource that includes a centralized vendor and venue database for company-wide use, including:
<ul>
<li>Proactively identify opportunities to expand the resource library and improve tools that enable departments to more efficiently plan internal meetings and events</li>
<li>Act as the primary point of contact for internal users of the resource hub</li>
</ul>
Provide support to the Special Events/Travel Manager and events team, including:
<ul>
<li>Preparation of on-going Travel and ad hoc reports</li>
<li>Employee recognition program support, including Service Awards program</li>
<li>Logoed merchandise assistance</li>
<li>Assist with sports partnership tickets</li>
<li>Other ad hoc projects, as requested</li></ul> 
 
Your Education and Experience.
<ul>
<li>Bachelor's degree (B. A.) from four-year College or University</li>
<li>3-5 years related events experience required.</li>
<li>Proficient in Microsoft Word, Excel, Power Point, mail merges &amp; web searches.</li></ul> 
 
Our Story. 
With over 2,400+ employees and net sales of $1.8 billion, Sargento Foods is a family-owned company that has been a leader in cheese for more than 70 years. We created the world&rsquo;s first, successful pre-packaged sliced and shredded natural cheeses. Sargento is based in Plymouth, Wisconsin, where we manufacture and market shredded, sliced and snack natural cheese products, as well as ingredients and sauces. Sargento is known for the exceptional quality of our products and for product design, packaging and merchandising innovations that have transformed our industry.

To learn more about our culture and values, please visit our website at https://careers.sargento.com/us/en. 


#LI-MR1
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Events Planner

Electra Qatar WLL Interior, Events, & Exhibtions

Location: Doha, QatarPosition: Full-timeAbout Us:Electra Qatar WLL is a leading event management company specializing in curating exceptional experiences for clients. We are seeking an experienced **Event Coordinator** to join our team, with a particular focus on weddings and exhibitions. This is a fantastic opportunity for someone with a passion for event execution and a keen eye for detail.**Job Responsibilities:*** Lead the planning, coordination, and execution of weddings, exhibitions, and other large-scale events.* Collaborate closely with clients to ensure their vision is realized for weddings and exhibitions.* Handle event logistics, including vendor coordination, venue selection, and on-site management.* Develop and manage event timelines, budgets, and schedules for wedding and exhibition events.* Ensure all aspects of the event are flawlessly executed, including d&eacute;cor, entertainment, and technical setups.* Manage communication between vendors, clients, and team members to ensure seamless operations.* Troubleshoot and resolve any event-related issues that arise on the day of the event.* Create post-event reports and follow-up with clients to gather feedback.Requirements:<ul><li>Proven experience in wedding and exhibition event coordination.</li><li>Strong knowledge of event logistics, vendor management, and client relations.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Fluent in English</li><li>Exceptional communication and interpersonal skills.</li><li>Must be flexible to work evenings, weekends, and holidays based on event schedules.</li></ul>Asian applicants preferredWHY ELECTRA QATAR<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with high-profile clients and prestigious events.</li><li>A creative and supportive team environment to help you grow professionally.</li></ul>If you have a passion for creating unforgettable events, particularly weddings and exhibitions, and want to be part of a dynamic team, we would love to hear from you!Job Types: Full-time, Part-time, Permanent, Contract

EVENT COORDINATOR

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