special events coordinator

Cochrane Supply & Engineering

<div>
 <p>
  About the Job:
 </p>
 <p>
  A tech company in the Building Automation/Controls industry is seeking a full-time, Event Coordinator in our corporate office in Madison Heights, MI. The Event Coordinator is responsible for planning, coordinating, and executing national and multi-location events that support Cochrane Supply&rsquo;s strategic growth objectives. This role ensures a consistent brand experience, messaging, and execution across all regions, while managing events ranging from regional activations to large-scale national industry events.
 </p>
 <p>
  The Event Coordinator works cross-functionally with marketing, sales, and product teams to align event strategy with company initiatives. This position requires strong organizational, communication, and strategic planning skills to ensure all events are executed efficiently, within budget, and with measurable business impact.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Core duties and responsibilities include:
 </p>
 <p>
  (other duties may be assigned as necessary)
 </p>
 <ul>
  <li>
   National vent strategy and planning
  </li>
  <li>
   Standardization and brand consistency.
  </li>
  <li>
   Budget management and reporting.
  </li>
  <li>
   Event logistics and execution.
  </li>
  <li>
   Vendor and sponsorship management.
  </li>
  <li>
   Marketing and promotional coordination.
  </li>
  <li>
   Travel and resource coordination.
  </li>
  <li>
   Customer experience and engagement.
  </li>
  <li>
   Post-event analysis and continued improvement.
  </li>
  <li>
   Cross functional collaboration.
  </li>
  <li>
   Executive administrative support.
  </li>
  <li>
   Other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Necessary Experience &amp; Qualifications:
 </p>
 <ul>
  <li>
   1 &ndash; 3 Years&rsquo; Minimum experience in event coordination
  </li>
  <li>
   Bachelor&rsquo;s Degree in Marketing, Hospitality, Public Relations or related field.
  </li>
  <li>
   Must be comfortable traveling, with prior advance notice.
  </li>
  <li>
   Proficient in Office 365 products including Outlook, Word, Excel, Publisher, SharePoint and PowerBI.
  </li>
  <li>
   Candidates must be professional, have a positive attitude with outstanding verbal and written communication skills
  </li>
  <li>
   Position requires great attention to detail, strong organization and time management skills.
  </li>
  <li>
   Self-motivated.
  </li>
  <li>
   Highly organized and capable of managing multiple priorities.
  </li>
  <li>
   Strong problem-solving skills and decision-making abilities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Hours, Salary, &amp; Location:
 </p>
 <p>
  Full time position, 40 hours a week, Monday &ndash; Friday at the Cochrane corporate HQ located in Madison Heights, MI. Salary negotiable based on experience.
 </p>
 <p>
  Benefits: Full benefits package including health (BCBSM, BCN), dental (Aetna), vision (VSP), short- &amp; long-term disability, life insurance, 401k matching, profit gainsharing, paid holidays, PTO, etc.
 </p>
 <p>
  About the Company &amp; Work Environment: Cochrane Supply is a 2nd generation family-owned business based out of Madison Heights, MI. Cochrane believes in a casual relaxed working environment where employees can enjoy themselves while also maintaining a work life balance. Employees typically work 40 hours a week and have some flexibility in setting their work hours. Cochrane also invests heavily in their employees with generous training opportunities for professional and personal development.
 </p>
 <p>
  Job Type: Full-time
 </p>
 <p>
  Benefits:
 </p>
 <p>
  &nbsp;
 </p>
 <ul>
  <li>
   401(k)
  </li>
  <li>
   401(k) matching
  </li>
  <li>
   Dental insurance
  </li>
  <li>
   Employee assistance program
  </li>
  <li>
   Employee discount
  </li>
  <li>
   Flexible schedule
  </li>
  <li>
   Flexible spending account
  </li>
  <li>
   Health insurance
  </li>
  <li>
   Health savings account
  </li>
  <li>
   Life insurance
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Parental leave
  </li>
  <li>
   Professional development assistance
  </li>
  <li>
   Tuition reimbursement
  </li>
  <li>
   Vision insurance
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  Experience:
 </p>
 <p>
  &nbsp;
 </p>
 <ul>
  <li>
   Marketing: 1-3 years
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  Work Location: In person
 </p>
 <p>
  Pay: from $50,000 per year
 </p>
 <p>
  &nbsp;
 </p>
</div>


Event Coordinator

Appalachian State University

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.</p><p></p>
<div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Classification Title</b></div> <div>University Program Specialist</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Research Events and Communications Coordinator</div>
</div><br>
<div><div><b>Location</b></div> <div>Boone, NC</div>
</div><br>
<div><div><b>Job Category</b></div> <div>2</div>
</div><br>
<div><div><b>Position Number</b></div> <div>080981</div>
</div><br>
<div><div><b>Not Eligible for Visa Sponsorship</b></div>
<div>VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S</div>
</div><br>
<div><div><b>Department</b></div> <div>Office of Research and Innovation- 282000</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>The Research Events and Communications Coordinator position reports to the Research and Innovation Business Officer within the Management Department, and provides primary support for the planning, coordination, communication, and operational execution of broad stakeholder convenings, research development programs, and events across ORI. The position serves as a central coordinating role for campus-wide research and creative activity engagement initiatives, faculty development programming, student research events, and communications related to ORI activities and services.</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Bachelor&rsquo;s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>License/Certification Required</b></div>
</div><br>
<div></div><div><div><b>Essential Job Functions</b></div>
<div><div>The Research Events and Communications Coordinator provides critical support for the coordination, communication, and execution of research development programming within the Office of Research and Innovation (ORI). The position ensures that ORI-sponsored events, initiatives, and communications operate efficiently, professionally, and in alignment with the university&rsquo;s mission to advance research, scholarship, creative activity, and public impact.<br>
</div><div><b>1. Event Planning, Design, and Execution</b><br>
<ul><li>Plan, organize, and execute major ORI events that promote faculty, staff, and student engagement in research and creative activity, including examples such as Student Research Day, Research and Creative Activities at App (ReCApp), and Research and Creative Activity Connections (ReCon).</li></ul></div><ul><li>Coordinate all logistical elements including venue reservations, catering, registration systems, scheduling, signage, materials, technology coordination, accessibility needs, and event communications.</li></ul><ul><li>Event-specific supply and equipment transport and set-up. This role will manage all logistical and practical aspects of day-of-execution including coordination with all collaborators, often including physically sourcing and setting up, operating, and breaking down event support needs. These needs will be event-specific, including e.g. venue preparation, inventory and storage, equipment logistics, registration processes, load and transport, food and beverage, facilitation supplies, A/V tech requirements.</li></ul><ul><li>Collaborate with ORI leadership and event leads to design programs that align with strategic priorities and enhance campus visibility of research and creative activity.</li></ul><ul><li>Coordinate with multiple campus and external units to ensure smooth event execution and alignment with university branding and accessibility standards.</li></ul><ul><li>Develop and maintain standardized event workflows, timelines, templates, and documentation for recurring ORI programs and events.</li></ul><ul><li>Manage event calendars and support coordination of faculty workshops, training programs, recognition events, and research engagement activities.</li></ul><ul><li>Assessment and inventory activities to maintain supplies and overall event-readiness</li></ul><div><ul><li>Support post-event assessment activities including attendance tracking, survey collection, reporting, and documentation of lessons learned and best practices.</li></ul><br>
</div><div>
<b>2. Communications and Outreach</b><br>
<ul><li>Maintain and update ORI websites and digital communication platforms, in coordination with ORI leaders responsible for developing the content for their departmental communication needs, to ensure timely dissemination of program information, deadlines, and event details.</li></ul></div><ul><li>Develop and manage promotional and informational materials for ORI-sponsored events, including newsletters, flyers, presentations, social media content, and digital announcements.</li></ul><ul><li>Manage the dissemination of communication campaigns related to research engagement programming and strategic ORI initiatives.</li></ul><ul><li>Assist with development of consistent messaging, templates, and communication standards across ORI units.</li></ul><ul><li>Collaborate with University Communications and ORI Communications Liaison to help them in their role of storytelling and promoting major ORI initiatives and accomplishments.</li></ul><div><ul><li>Coordinate with R&amp;I leadership division-wide and their delegates to maintain distribution lists, communication schedules, and outreach tracking systems for ORI initiatives.</li></ul><br>
</div><div>
<b>3. Administrative and Operational Support</b><br>
<ul><li>Support events and communications-related administrative needs of the ORI Management Department through coordination of activities such as scheduling, purchasing, communication, and event-related operational processes.</li></ul></div><ul><li>Coordinate purchasing and payment processing related to ORI events and innovation programming activities in accordance with university procedures.</li></ul><ul><li>Assist with some travel coordination and reimbursement processing related to ORI-sponsored events and visitors.</li></ul><ul><li>Maintain records and documentation related to event planning, vendor coordination, communications materials, and operational procedures.</li></ul><ul><li>Minor financial responsibilities associated with event coordination, including budgeting, expenditure tracking, and reconciliation.</li></ul><ul><li>Assist with development and implementation of standard operating procedures, templates, and process documentation to improve operational consistency and efficiency.</li></ul><ul><li>Represent ORI in university planning meetings and committees related to events, communications, and campus engagement initiatives.</li></ul><div><ul><li>Serve as a liaison between ORI and campus partners to facilitate coordination and resolve operational issues related to events and communications.</li></ul><br>
</div><div>
<b>4. Training, Communication, and Customer Support</b><br>
<ul><li>Provide responsive and professional communication support to faculty, staff, students, and external partners participating in ORI programming.</li></ul></div><ul><li>Assist faculty, staff, and campus partners with registration systems, event participation, and communication needs related to ORI initiatives.</li></ul><ul><li>Support onboarding and informational sessions related to ORI programs, events, and engagement opportunities.</li></ul><ul><li>Foster a service-oriented culture within ORI by proactively assisting campus stakeholders and ensuring accurate and timely information sharing.</li></ul><ul><li>Contribute to outreach initiatives that strengthen institutional awareness of research and creative activity opportunities and programs.</li></ul></div>
</div><br>
<div><div><b>Knowledge, Skills, &amp; Abilities Required for this Position</b></div>
<div><div>The Research Events and Communications Coordinator serves as a key administrative and operational coordinator supporting research development programming, communications, and event management functions within the Office of Research and Innovation (ORI). The role focuses primarily on the planning and execution of campus-wide events and initiatives that support faculty, staff, and student engagement in research and creative activity.<br>
</div><div>Primary responsibilities include coordinating logistics, communications, scheduling, registration systems, marketing materials, website updates, and operational workflows for ORI-sponsored events and initiatives. This position supports major recurring events such as Student Research Day, Research and Creative Activities at App (ReCApp), Research and Creative Activity Connections (ReCon), Idea-to-Impact Collider events, faculty workshops, proposal development activities, research recognition programs, and other strategic convenings sponsored by ORI.</div></div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><ul><li>Exceptional organizational, planning, and multitasking skills.</li></ul><ul><li>Strong written and interpersonal communication abilities.</li></ul><ul><li>Experience coordinating events, meetings, or large-scale programs involving multiple stakeholders.</li></ul><ul><li>Ability to manage multiple deadlines and priorities in a fast-paced environment.</li></ul><ul><li>Strong attention to detail and follow-through in administrative and operational work.</li></ul><ul><li>Demonstrated customer-service orientation and professionalism when engaging with faculty, staff, students, and external partners.</li></ul><ul><li>Ability to work collaboratively across diverse university units and functions.</li></ul><ul><li>Initiative in identifying operational improvements and implementing efficient processes.</li></ul><ul><li>Proficiency with Microsoft Office Suite, website content management systems, event registration platforms, and university administrative systems.</li></ul><ul><li>Experience with graphic design, marketing, or digital communication tools preferred.</li></ul><ul><li>Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.</li></ul></div>
</div><br>
<div><div><b>Required Functional Competencies to Successfully Perform Job Duties.</b></div>
</div><br>
<div></div><div><div><b>Type of Position</b></div> <div>Permanent Full-Time</div>
</div><br>
<div><div><b>Staff/Non-Faculty</b></div> <div>Staff/Non-Faculty</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>1.0</div>
</div><br>
<div><div><b>Work Schedule/Hours</b></div>
<div>Monday through Friday, 8:00am-5:00pm with some flexibility. Some early, evening, and weekend work is required when holding special, ORI-sponsored events both on and off campus.</div>
</div><br>
<div><div><b>Number of Hours Per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Number of Months Per Year</b></div> <div>12</div>
</div><br>
<div><div><b>Mandatory Staff</b></div> <div>No</div>
</div><br>
<div><div><b>Physical Demands of Position</b></div>
<div>Must be able to lift easels, signs, and boxes of supplies/materials for ORI-sponsored events.</div>
</div><br>
<div><div><b>Overall Competency Level </b></div><div>Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalency</b></div>
</div><br>
<div></div><div><div><b>Salary Range</b></div>
</div><br>
<div></div><div><div><b>Anticipated Hiring Range</b></div> <div>$51,286 - $51,422</div>
</div><br>
</div></div></div><div><div>Pay will be commensurate with applicant competencies, budget, equity and market considerations.
</div></div><p></p><div><div>Posting Details Information
</div><p></p><div><div><div><div><b>Posting Date</b></div> <div>06/12/2026</div>
</div><br>
<div><div><b>Closing Date</b></div> <div>06/28/2026</div>
</div><br>
<div><div><b>Competency Level Statement</b></div> <div>Management will only consider applicants who meet the required competencies.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>For consideration please provide the following:</b></div><ul>
<li>Resume</li>
<li>Cover Letter</li><br>
<p></p>
</ul><div>
<br>
List three references and contact information in the body of the application.</div></div>
</div><br>
<div><div><b>Search Chair Name</b></div> <div>Amanda Whittington</div>
</div><br>
<div><div><b>Search Chair Email</b></div> <div>whittingtonar@appstate.edu</div>
</div><br>
<div><div><b>Applicant Pool Preference</b></div> <div>External (Post on the Web)</div>
</div><br>
</div></div></div><div><div>Departmental Information
</div><p></p><div><div><div><div><b>Quick Link</b></div> <div>https://appstate.peopleadmin.com/postings/54713</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>201502989P</div></div></div></div></div></div></div>

Research Events and Communications Coordinator

Woodside Hotel Group

<p></p><div><p>The Monterey Plaza Hotel &amp; Spa is a luxury property. This 280 room property has four penthouse suites, over 22,000 square feet of meeting space, expansive exterior space known as the Plaza, the Promenade and the Terrace, and an award-winning food and beverage program. Banquets, Schooners, Coastal Kitchen, Lobby Lounge, Tidal Coffee, and Room Service provide guests, groups, and local visitors numerous dining options. Vista Blue Spa offers a wide array of services in an outstanding location on the penthouse suite level and hosts the Fitness Center in addition to retail and sundries. The Monterey Plaza is the only property consistently ranked No. 1 for both business and leisure by Trip Advisor in Monterey.</p><p>
We are seeking a Meeting &amp; Events Coordinator to join our outstanding team.</p><p>
The Meetings &amp; Events Coordinator is responsible to provide administrative support to the Meetings &amp; Events department in the execution of their business plan and assist with supporting the sales and marketing efforts of the property. Thusly, they conduct correspondence; proof written materials; take and deliver detailed messages; prepare and distribute banquet event orders; and execute all assigned work with a high degree of attention to detail, and provide crucial administrative support to the sales and service effort as business demands.</p><p>
The Meeting and Events Coordinator represents the department in a manner that enhances the reputation of the hotel at the property level, within the client-base, the local community and industry.</p><p>
ESSENTIAL FUNCTIONS</p><ul><li>
Completes critical administrative responsibilities. Types, proofs, corrects and amends banquet event orders (BEOs) and general correspondence such as letters, memorandums, reports, meeting minutes, Schooners pre-menus, banquet, and executive wedding menus. Creates and maintains client files; prepares group and local social file folders. Manages, updates, and amends BEOs. Records revisions and additions to schedule and other changes. Communicates changes via a Daily Change Log Report. Prepares and sends guest satisfaction surveys to groups and local social clients.</li><li>
Completes all reports in a timely and conscientious manner as required or upon request. Maintains accurate and thorough records. For example, maintains daily Guarantee Sheets, a weekly Event Log, and detailed Function Sheets. Creates and distributes the Daily and a 10-Day Events Report. Updates the hotel&rsquo;s electronic reader boards daily.</li><li>
Ensures accurate and timely communication to the Meetings &amp; Events and operation teams. For example, responsible for the distribution of changes made to group Resumes, Function Sheets and BEOs using the appropriate format. Types and distributes group Resumes to the appropriate hotel departments. Sends a weekly email to the managers reminding them of upcoming BEOs, Traffic Reports, and Resumes and their location on the share drive. Communicates, monitors and complies with due dates for distribution.</li><li>
Provides telephone coverage and support according to hotel standards. Follows the steps of guest service while making and receiving calls; takes and provides detailed messages. Assists clients as needed or directed in person, by email and telephone.</li><li>
Completes billing documents and distributes as directed or required. For example, creates cost recap reports for in-house meeting, menu tastings, and promotional events and distributes to the Executive Chef and Controller; recaps over $250 are also sent to the Managing Director. Assists the management team with finalizing banquet checks and other documents for Accounts Receivable and as requested.</li><li>
Assists the team in preparing for meetings by collecting and packaging materials for their use.</li><li>
Maintains PAR&rsquo;s with respect to hotel collateral and department office supplies.</li><li>
Assembles wedding and sales kits and gift amenities.</li><li>
Creates and distributes handwritten note cards for amenities. Interacts with local vendors and suppliers as required or requested.</li><li>
Assists the Director with various marketing tasks, reports and projects. For example, sends, receives, and researches group history reports.</li><li>
Processes and distributes credit applications and rooming lists.</li><li>
Conducts other correspondence at the direction of the department Director.</li><li>
Works cooperatively with the sales team providing administrative support as business demands. Provides telephone coverage as requested; taking and relaying messages. Similarly assists on administrative tasks that supports the Group Rooms Coordinator as directed by management during periods of peak demand.</li><li>
Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a Four Star standard.</li><li>
Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.</li><li>
Completes other duties and special projects as assigned.</li></ul><p></p><p><br>
Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may also sometimes include weekend or holiday shifts. Overtime is not permitted without prior approval of the department director.</p><p>
This job description has not been designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of an associate for this job. Further, duties, responsibilities and activities may change at any time with, or without, notice.</p><p>
Regular attendance in conformance with the standards, which may be established by the Hotel from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action up to and including termination.</p><p>
Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the Hotel.</p><p>
Upon employment, all associates are required to fully comply with the Hotel rules and regulations for the safe and efficient operation of the Hotel facilities.</p><p><b>
QUALIFICATIONS</b></p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</p><ul><li>A team player and solution oriented</li><li>
Able to work in a busy and demanding environment</li><li>
Must have a flexible work schedule, including ability to work on evenings and weekends, based on business levels</li><li>
Excellent time management skills, the ability to build rapport with others, and communicate according to Forbes 4-Star and hotel brand standards verbally and in written form.</li><li>
Ability to type 50 wpm, proofreading skills, strong working knowledge of MS Office programs, such as Excel, Word, and Outlook is necessary, proofreading skills.</li><li>
Familiarity with Adobe products or similar programs.</li><li>
Experience with project management and scheduling preferred.</li><li>
Reads writes and speaks English fluently</li><li>
Ability to manage multiple projects to deadline is important</li><li>
Ability to multi-task, prioritize and manage time well so as to productively and efficiently accomplish work tasks</li><li>
Operate with the highest ethical standards and able to maintain confidentiality of work</li><li>
Excellent communication skills, both written and verbal and strong organizational skills</li><li>
Meets legal age requirements for the position</li></ul><p><b>
EDUCATION and/or EXPERIENCE</b><b>
</b></p><p>Two years prior administrative assistant experience is required. High School diploma or GED needed. Two years or more of college is preferred or the equivalent in work experience. Experience in hotel operations or previous sales or catering assistant experience preferred.</p><p><b>
PHYSICAL DEMANDS</b></p><p>
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the associate is regularly required to sit, stand, walk, and talk or hear. The associate frequently is required to use hands to finger, handle, or feel; reach with hands and arms. The associate may frequently lift and/or move up to 10 pounds.</p><h1 class="jobSectionHeader"><b>
WORK ENVIRONMENT</b></h1><p>
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
This position operates in an office environment that may be noisy and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional hotel meeting rooms and site tours. The position requires prolonged sitting in an office. The associate may be exposed to outdoor temperatures and weather conditions.</p><p><b>
GROOMING</b><b>
</b></p><p>All associates must maintain a neat, clean and well-groomed appearance (specific standards available.)</p><p><b>
PAY SCALE</b></p><p>
The pay rate for this position is $25.40 per hour. This is the pay rate for this position that the Hotel reasonably expects to pay.</p><p></p><p><br>
Monterey Plaza Hotel &amp; Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American&rsquo;s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.</p></div><p></p>

Meeting & Events Coordinator, Monterey Plaza Hotel & Spa

BusPlanner

<div><p>BusPlanner is hiring an Events Coordinator to support our Events team with the logistics, planning, and marketing behind our presence at conferences, trade shows, webinars, and user events across North America. This is a fully remote role based in Pakistan, ideal for someone who is exceptionally organized, an excellent communicator, and energized by keeping many moving parts on track at once.</p><p>
You'll work closely with our Events Team Lead as the operational backbone of our event calendar, owning timelines, coordinating vendors and registrations, and helping promote each event before, during, and after it happens. When our events run flawlessly, it's because someone like you made sure every detail was handled.</p><p>
This role is based in Pakistan but works Eastern Time (EST) business hours to stay closely aligned with our North American Events team. You should be comfortable working a North American schedule, which falls during the evening and overnight in Pakistan. No travel is required; this is a behind-the-scenes role that keeps our events running from anywhere.</p><p></p><p><b>
Why BusPlanner?</b></p><p>
BusPlanner is a leading North American tech company that provides all-in-one transportation management software to K-12 school districts. Across our customer base, we enable hundreds of transportation directors to save thousands of dollars every year by running all facets of their operations through our intuitive, easy-to-use platform.</p><p>
BusPlanner's product suite is trusted by school districts across North America and is rapidly expanding in the US market, having won contracts with some of the largest school districts in the country including Miami-Dade (Florida), Gwinnett County (Georgia), and Guilford (North Carolina), among many others. BusPlanner has a long history of serving the education market and is well positioned to further penetrate the US market in the coming years.</p><p>
BusPlanner's leadership team consists of seasoned entrepreneurs with significant experience building and growing successful software businesses, including (i) FieldEdge, a leading provider of software for the field services market, which the team grew more than 5x and sold to a mega-cap private equity fund, and (ii) AutoLeap, a leader in the auto repair software market that has raised more than $50 million from some of the most reputable VC firms in Silicon Valley.</p><p></p><p><b>
As a successful Events Coordinator, you will:</b></p><ul><li>
Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.</li><li>
Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track.</li><li>
Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current.</li><li>
Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.</li><li>
Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day.</li><li>
Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up.</li><li>
Track budgets, process invoices, and reconcile event expenses.</li><li>
Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM.</li><li>
Provide responsive remote support before and during live events, anticipating needs before they become problems.</li></ul><p></p><p><b>
You Should Apply If:</b></p><ul><li><b>
You are exceptionally organized: </b>you keep many events, deadlines, and details on track at once without ever dropping a ball. This is the single most important quality we are hiring for.</li><li><b>
You are a strong communicator: </b>your written and verbal English is clear, professional, and proactive.</li><li><b>
You move with urgency: </b>you prioritize quickly and keep work progressing under deadline pressure.</li><li><b>
You take ownership: </b>you follow up proactively and close loops without being chased.</li><li><b>
You are tech-savvy: </b>you are confident in Microsoft Office (especially PowerPoint, Excel, and Word) and comfortable using AI tools like Claude to work faster and produce better results.</li></ul><p></p><p><b>
You Should Not Apply If:</b></p><ul><li>
You prefer a slow pace or rigid, step-by-step processes with little variety from day to day.</li><li>
You are uncomfortable juggling multiple events and competing deadlines at the same time.</li><li>
You struggle to communicate clearly in writing with colleagues across time zones.</li><li>
You are not comfortable taking ownership, following up proactively, or working with some ambiguity.</li><li>
You are not interested in learning about a new industry like K-12 student transportation.</li><li>
You are unable to work Eastern Time (EST) hours from Pakistan, which means an evening and overnight schedule.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
2+ years in events coordination, marketing coordination, project coordination, or a comparable role.</li><li>
A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.</li><li>
Excellent written and verbal English communication skills.</li><li>
Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.</li><li>
Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.</li><li>
Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.</li><li>
Experience supporting trade shows, conferences, or large-scale events is a plus.</li><li>
Familiarity with CRM and marketing tools such as Outreach and webinar platforms is a plus.</li></ul></div>

Events Coordinator

Pivotize Consulting

<p><b>Job Description</b></p><p>We are seeking a high-energy, well-networked <b>Manager &ndash; PR &amp; Media Coordination</b> to join our client's team. Operating in the dynamic industry of large-scale trade exhibitions, international expos, and corporate events, this role is critical in driving massive brand visibility and media presence for their projects.</p><p>The focus of this position is to manage conventional and digital PR, build strategic media alliances, and execute high-impact, cross-promotional <b>B2B barter deals</b>. The ideal candidate must have a flawless grip on print media (major newspapers/publications), corporate client negotiation, and the ability to strike cashless value-exchange partnerships that amplify event reach and attract corporate sponsors.</p><p><b>Key Responsibilities</b></p><ul><li><b>Expo &amp; Event PR Management:</b> Develop and execute comprehensive public relations strategies to build buzz, secure media coverage, and drive visitor footfall for major exhibitions and trade shows.</li><li><b>B2B Barter &amp; Cross-Promotions:</b> Identify, negotiate, and close strategic barter deals and cross-promotional agreements with corporate clients, media houses, and digital platforms to maximize cashless exposure.</li><li><b>Conventional Media Mastery:</b> Maintain a rock-solid network within conventional media, particularly with editors, journalists, and major newspaper publication houses for regular press release dissemination and feature coverage.</li><li><b>Digital PR &amp; Media Alliances:</b> Oversee digital PR campaigns and coordinate co-branded promotions with prominent online news portals, industry-specific blogs, and business forums.</li><li><b>Stakeholder Coordination:</b> Act as the primary point of contact for corporate partners, sponsors, and media representatives; lead discussions to align and execute all agreed-upon promotional elements.</li><li><b>PR Value Tracking:</b> Track, evaluate, and compile detailed reports on the total media value and ROI generated through barter agreements, press coverages, and media partnerships for post-event evaluations.</li></ul><p><b>Qualifications and Skills</b></p><ul><li><b>Education:</b> Minimum Bachelor&rsquo;s degree in Mass Communication, Public Relations, Marketing, or a related field.</li><li><b>Experience:</b> 3 to 5 years of proven experience in Public Relations, Media Coordination, or B2B Brand Partnerships. (Prior experience in event management, media agencies, or large-scale corporate environments is highly preferred).</li><li><b>The &quot;Art of the Barter&quot;:</b> Exceptional negotiation and persuasion skills with a proven track record of securing high-value, cashless corporate tie-ups.</li><li><b>Existing Network:</b> An active, active roster of media contacts within national newspapers, news channels, and corporate marketing sectors.</li><li><b>Communication:</b> Excellent verbal and written communication skills in both English and Urdu to confidently pitch creative partnership proposals to high-level corporate stakeholders.</li></ul><p>Pay: Rs80,000.00 - Rs100,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period?</li><li>Are you able to commute to Block 9, Gulshan-e-Iqbal?</li></ul><p>Work Location: In person</p>

Assistant Manager – PR & Media Coordination (Events & Expos)

Leidos

<div><p><b>Description</b>
</p><p><b>Leidos</b> has a new and exciting opportunity for a <b>Senior Governance &amp; Events &ndash; Executive Engagement Facilitator </b>in our <b>Intel Sector Analysis Solutions Business Area (ASBA)</b>. Our talented team is at the forefront in Security Engineering, Computer Network Operations (CNO), Mission Software, Analytical Methods and Modeling, Signals Intelligence (SIGINT), and Cryptographic Key Management. At <b>Leidos</b>, we offer <b>competitive benefits</b>, including Paid Time Off, 11 paid Holidays, 401K with a 6% company match and immediate vesting, Flexible Schedules, Discounted Stock Purchase Plans, Technical Upskilling, Education and Training Support, Parental Paid Leave, and much more. <b>Join us and make a difference in Analysis Solutions!</b></p><p>
Must have an active TS/SCI Polygraph up front (this is firm).</p><h2 class="jobSectionHeader"><b>
Job Description:</b></h2><p></p><p>
Seeking an experienced, detail-oriented professional to coordinate and manage executive engagement activities in support of a cabinet-level government customer. The Executive Engagement Facilitator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution.</p><p></p><p>
Reporting to program leadership, the Facilitator manages the intake, tracking, coordination, and completion of executive engagements, meetings, and travel. This includes ensuring timely preparation of briefing materials, managing communication among internal and external stakeholders, and maintaining accuracy and accountability across all engagement activities.</p><p></p><p>
This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><ul><li>
Review and assess incoming requests for executive-level external engagements, preparing weekly engagement packages for leadership review and decision.</li><li>
Coordinate with customer stakeholders to gather context and requirements necessary for the successful execution of each engagement.</li><li>
Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.</li><li>
Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements.</li><li>
Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.</li><li>
Collaborate with the executive secretariat government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals.</li><li>
Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.</li><li>
Perform additional administrative or protocol-related duties as directed by government staff.</li></ul><p></p><p><b>
Basic Qualifications</b></p><p></p><ul><li>
Bachelor's degree and 18+ years of experience, a Master's degree and 10+ years of experience, or no degree with 24+ years of experience</li><li>
TS/SCI with Polygraph level clearance is required.</li><li>
Bachelor&rsquo;s degree in National Security, Foreign Affairs, Public Administration, or a related field.</li><li>
10+ years of experience providing direct support to executive-level leadership.</li><li>
In-depth knowledge of the U.S. Intelligence Community and federal government operations.</li><li>
Exceptional writing, grammar, and proofreading skills with strong attention to detail.</li><li>
Excellent time management and organizational skills with ability to balance multiple high-priority tasks.</li><li>
Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.</li><li>
Demonstrated experience developing briefing or trip books for senior executives or cabinet-level officials.</li><li>
Familiarity with cable writing, classified databases, and executive communication.</li><li>
Experience using customer databases to monitor field traffic and communicate with field offices.</li><li>
Familiarity with Agency communication and travel coordination systems.</li><li>
Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.</li><li>
Proficiency in Microsoft Office applications, including Word and Excel.</li><li>
Willingness to undergo additional vetting and sign a non-disclosure agreement.</li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Experience supporting senior executive or senior civilian service personnel (e.g., SNIS, DISES, SES).</li><li>
Prior experience working in an executive secretariat</li></ul><p>
If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo &mdash; because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 &mdash; and moving faster than anyone else dares.</p><h2 class="jobSectionHeader"><b>
Original Posting:</b></h2>
June 2, 2026<p></p><p><br>
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.</p><p></p><h2 class="jobSectionHeader"><b><br>
Pay Range:</b></h2>
Pay Range $116,350.00 - $210,325.00<p></p><p>
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.</p><p></p><p><b>
About Leidos</b></p><p></p><p>
Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.</p><p></p><p><b>
Pay and Benefits</b></p><p></p><p>
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.</p><p></p><p><b>
Securing Your Data</b></p><p></p><p>
Beware of fake employment opportunities using Leidos&rsquo; name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system &ndash; never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.</p><p>
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.</p><p></p><p><b>
Commitment to Non-Discrimination</b></p><p></p><p>
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.</p></div>

Senior Governance and Events Specialist - Executive Engagement Facilitator

TTP Inc

<p><b>NOW HIRING: Seasonal Executive Assistant / Event Coordinator Support</b><br/><i>Seasonal Opportunity | Administrative &amp; Event Operations Support | Immediate Hiring</i></p><p>A fast-paced organization is seeking a highly organized and detail-oriented Seasonal Executive Assistant to support administrative operations and event logistics throughout the season. This is an excellent opportunity for someone who enjoys a mix of office administration, data management, and hands-on event coordination.</p><p>We're looking for a proactive professional who can keep projects organized, manage details efficiently, and help ensure events run smoothly from planning through execution.</p><p><b>Position Type:</b> Seasonal / Temporary<br/><b>Schedule:</b> Full-Time, Including Some Event-Related Hours as Needed<br/><b>Start Date:</b> Immediate</p><p>What You'll Do</p><ul><li>Provide administrative support to management and event leadership teams</li><li>Perform data entry, record management, and database updates</li><li>Assist with event planning, coordination, and logistics</li><li>Prepare spreadsheets, reports, schedules, and event documents</li><li>Track registrations, vendor information, and event-related details</li><li>Coordinate communication with vendors, staff, and event participants</li><li>Assist with event setup, breakdown, and on-site support as needed</li><li>Manage calendars, appointments, and administrative projects</li><li>Maintain organized files and accurate records</li><li>Support day-to-day office operations and special projects</li></ul><p>What We're Looking For</p><ul><li>Previous administrative, executive assistant, office support, or event coordination experience preferred</li><li>Strong data entry and computer skills</li><li>Proficiency with Microsoft Office, Google Workspace, and spreadsheets</li><li>Excellent organizational and time management abilities</li><li>Strong attention to detail and accuracy</li><li>Professional communication and customer service skills</li><li>Ability to multitask and adapt in a fast-paced environment</li><li>Dependable, proactive, and able to work independently</li><li>Willingness to assist with both office and event-related responsibilities</li></ul><p>Why Apply?</p><ul><li>Exciting seasonal opportunity supporting special events and operations</li><li>Variety of responsibilities with both office and event experience</li><li>Dynamic and team-oriented work environment</li><li>Opportunity to develop administrative and event management skills</li><li>Work closely with leadership and event professionals</li><li>Immediate interviews and quick start dates</li></ul><p>Apply today &mdash; we're looking for organized and motivated professionals ready to make an impact during a busy and exciting season.</p><p>Executive Assistant, Administrative Assistant, Event Coordinator, Event Planning, Event Support, Office Administrator, Administrative Support, Data Entry, Office Assistant, Project Coordination, Event Logistics, Calendar Management, Microsoft Office, Google Workspace, Vendor Coordination, Event Operations, Seasonal Employment, Administrative Professional, Special Events, Immediate Hire</p><p>Pay: $25.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you currently live within the work area? Where do you currently reside? (Candidate must reside in the work area to be considered for this position)</li><li>Do you consent to text messaging regarding your job application?</li><li>Please provide the best email &amp; phone number we can reach you</li></ul><p>Location:</p><ul><li>Aspen, CO 81611 (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Aspen, CO 81611 (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant

Search 4990+ Special events coordinator jobs near you this June. New roles added regularly across leading industries. Apply today.