special events coordinator

University of Alaska

<div></div><div><div><ul><li>532170
</li> </ul></div><div></div><div><ul><li>Anchorage, Alaska, United States
</li> </ul></div><div></div><div><ul><li>On Campus
</li> <div></div><li>Staff Full-time
</li> </ul></div><div></div><div><ul><li>Grade 77
</li> <div></div><li>UAA Office of the Provost</li></ul></div></div>
 <div>ANSEP is seeking to hire a Special Events &amp; Marketing Coordinator to help lead our high-profile events and visual storytelling. You will be the creative force ensuring our brand looks professional and our student success stories reach a statewide audience.

At ANSEP, we are dedicated to transforming education and career pathways for all students, with a special focus on supporting Indigenous Alaska students. Our mission is to increase representation of Indigenous people in STEM and other high-demand fields through a model that begins in middle school and continues through graduate school and into the workforce. Working at ANSEP means joining a team committed to excellence and opportunity - where we empower students to achieve their full potential and create lasting change for Alaska and beyond. 
 
The ANSEP Special Events &amp; Marketing Coordinator supports ANSEP&rsquo;s mission by providing professional-level support in event planning, video production, digital content development, and stakeholder communications. Working under the direction of the Social Media &amp; Marketing Assistant Director, the Coordinator independently manages logistics for VIP and partner events, the annual ANSEP Celebration conference, and site-based internship programming, while also contributing to ANSEP&rsquo;s visual storytelling and brand presence. Through effective coordination, content development, and public engagement, this position strengthens relationships with students, families, funders, and corporate partners and advances ANSEP&rsquo;s statewide impact. 
 
This multifaceted role is designed to focus on two primary pillars: high-level event coordination and multimedia storytelling. Essentially, you are the person who helps to ensure ANSEP&rsquo;s brand looks professional both online and in person. 
 
Your daily tasks include but are not limited to: 
 
Multimedia Execution: Implementing the marketing strategy by capturing and editing the visual content the Director requests. You are the primary person behind the camera and at the editing desk. 
 
Event Logistics Lead: Acting as the point person for venue and vendor communications (catering, AV, rentals). You handle the &quot;nitty-gritty&quot; details of event manuals and run-of-show documents so the leadership team can focus on the guests. 
 
Administrative Backbone: Managing the &quot;paper trail&quot; for the marketing department. This includes processing invoices, tracking expenses against the budget, and securing the necessary university approvals (like alcohol permits or travel waivers). 
 
Brand Stewardship: Monitoring social media and the website to ensure everything stays updated and aligned with ANSEP&rsquo;s established branding standards. 
 
Student &amp; Volunteer Guidance: Providing day-to-day direction to student employees or temporary staff to ensure outreach materials are distributed and events are properly staffed.

To be successful, an applicant must be a highly adaptable professional who can bridge the gap between creative storytelling and complex logistics. You should possess a sophisticated blend of technical multimedia skills&mdash;specifically videography and photo editing&mdash;alongside the disciplined project management required to execute large-scale events. Thriving here requires the agility to transition seamlessly from capturing high-impact visual content to managing a detailed event spreadsheet. You should be an expert communicator who feels equally confident directing student volunteers, negotiating with high-level corporate partners, and navigating the specific administrative frameworks of a university setting, such as procurement and travel policies.

Minimum Qualifications:

Some college-level coursework plus one year of marketing experience and least three years of progressively responsible office or administrative experience or an equivalent combination of education or training.
 
 
Knowledge of industry standards for video, web, and graphic production. 
Proficiency in desktop publishing and database software. 
 
Expertise in social media marketing and professional writing. 
 
Strong interpersonal skills, the ability to lead student employees, and &quot;operational initiative&quot; to solve problems independently.

Experience working with rural and/or Indigenous Alaska populations preferred.

Position Details:

This position is located on the UAA campus in Anchorage. This is a full-time, term-funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified.
<ul>
<li>Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.</li>
<li>Position may require driving an ANSEP vehicle. Applicant must be 21 and older to apply and have a valid AK driver's license with three years of a driving record on a valid driver's license.</li>
<li>Must be able to lift or move up to 50lbs with or without reasonable accommodation.</li>
<li>This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.</li>
</ul>
The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

 To view the full list of job responsibilities, please click HERE.
<ul><li>️If you have any questions regarding this position, please contact Cate Weist, ANSEP HR Manager, at caweist@alaska.edu.</li></ul> 

<ul><li>To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.</li></ul>

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. 


All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
<ul><li>Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.</li></ul>

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, &amp; Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.</div>

ANSEP Special Events & Marketing Coordinator

Major League Baseball (MLB)

<div>Major League Baseball (MLB) is seeking a Special Events Coordinator to support the creative development and execution of digital marketing assets for MLB.TV and CLUB.TV subscription
 
initiatives. This role is intended for an early-career candidate and focuses on hands-on production of digital assets that support subscription campaigns, promotional events, and product launches across MLB&rsquo;s digital platforms. The Special Events Coordinator will work closely with Product, Marketing, and Creative teams to ensure timely delivery of high-quality, brand-aligned creative materials for streaming and subscription-related initiatives.
Responsibilities
<ul><li>Support the creation and production of digital design assets for subscription marketing campaigns across web, mobile, email, social, and in-app platforms
</li><li>Assist in developing promotional creative for special events, seasonal campaigns, and subscription offers related to MLB.TV and CLUB.TV
</li><li>Adapt, resize, and version creative assets to meet platform requirements while adhering to established brand guidelines
</li><li>Collaborate with cross-functional partners to implement creative direction and incorporate feedback
</li><li>Help maintain organized creative files, templates, and asset libraries
</li><li>Apply digital design best practices, including accessibility and visual consistency
</li><li>Provide general creative and operational support for streaming and subscription-related initiatives as assigned
</li></ul>Qualifications &amp; Skills
<ul><li>1&ndash;2 years of experience or relevant internship experience in digital design, creative marketing, or digital media production
</li><li>Bachelor&rsquo;s degree or equivalent combination of education and experience in Graphic Design, Digital Media, Visual Communication, Marketing, or a related field
</li><li>Basic to intermediate proficiency in Adobe Creative Suite, including Photoshop and Illustrator (After Effects, Premiere Pro, or Figma a plus)
</li><li>Ability to follow creative direction and work within established brand guidelines
</li><li>Strong attention to detail and ability to manage multiple tasks in a deadline-drivenenvironment
</li><li>Effective communication and collaboration skills
</li></ul>Preferred Qualifications
<ul><li>Experience creating digital assets for web, mobile, or social platforms
</li><li>Familiarity with subscription-based products, streaming services, or digital media platforms
</li><li>Interest in sports, media, or entertainment industries
</li></ul>Pay Rate: $22per hour
The actual offer will carefully consider a wide range of factors, including your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.
Why MLB?
Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Are you ready to Step Up to the Plate? Apply below!</div>

Special Project Coordinator

Major League Baseball

<div>Major League Baseball (MLB) is seeking a Special Events Coordinator to support the creative development and execution of digital marketing assets for MLB.TV and CLUB.TV subscription 
initiatives. This role is intended for an early-career candidate and focuses on hands-on production of digital assets that support subscription campaigns, promotional events, and product launches across MLB's digital platforms. The Special Events Coordinator will work closely with Product, Marketing, and Creative teams to ensure timely delivery of high-quality, brand-aligned creative materials for streaming and subscription-related initiatives.

Responsibilities
<ul>
<li>Support the creation and production of digital design assets for subscription marketing campaigns across web, mobile, email, social, and in-app platforms</li>
<li>Assist in developing promotional creative for special events, seasonal campaigns, and subscription offers related to MLB.TV and CLUB.TV</li>
<li>Adapt, resize, and version creative assets to meet platform requirements while adhering to established brand guidelines</li>
<li>Collaborate with cross-functional partners to implement creative direction and incorporate feedback</li>
<li>Help maintain organized creative files, templates, and asset libraries</li>
<li>Apply digital design best practices, including accessibility and visual consistency</li>
<li>Provide general creative and operational support for streaming and subscription-related initiatives as assigned</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>1&ndash;2 years of experience or relevant internship experience in digital design, creative marketing, or digital media production</li>
<li>Bachelor's degree or equivalent combination of education and experience in Graphic Design, Digital Media, Visual Communication, Marketing, or a related field</li>
<li>Basic to intermediate proficiency in Adobe Creative Suite, including Photoshop and Illustrator (After Effects, Premiere Pro, or Figma a plus)</li>
<li>Ability to follow creative direction and work within established brand guidelines</li>
<li>Strong attention to detail and ability to manage multiple tasks in a deadline-drivenenvironment</li>
<li>Effective communication and collaboration skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience creating digital assets for web, mobile, or social platforms</li>
<li>Familiarity with subscription-based products, streaming services, or digital media platforms</li>
<li>Interest in sports, media, or entertainment industries</li>
</ul>
Pay Rate: $22per hour

The actual offer will carefully consider a wide range of factors, including your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.<div>
Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &quot;workforce athletes&quot; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America's pastime to best serve its fans for decades to come.

California Residents: Please see our California Recruitment Privacy Policy for more details.

Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.

Are you ready to Step Up to the Plate? Apply below!</div></div>

<div><div>Major League Baseball (MLB) is seeking a Special Events Coordinator to support the creative development and execution of digital marketing assets for MLB.TV and CLUB.TV subscription 
initiatives. This role is intended for an early-career candidate and focuses on hands-on production of digital assets that support subscription campaigns, promotional events, and product launches across MLB&rsquo;s digital platforms. The Special Events Coordinator will work closely with Product, Marketing, and Creative teams to ensure timely delivery of high-quality, brand-aligned creative materials for streaming and subscription-related initiatives.

Responsibilities
<ul>
<li>Support the creation and production of digital design assets for subscription marketing campaigns across web, mobile, email, social, and in-app platforms</li>
<li>Assist in developing promotional creative for special events, seasonal campaigns, and subscription offers related to MLB.TV and CLUB.TV</li>
<li>Adapt, resize, and version creative assets to meet platform requirements while adhering to established brand guidelines</li>
<li>Collaborate with cross-functional partners to implement creative direction and incorporate feedback</li>
<li>Help maintain organized creative files, templates, and asset libraries</li>
<li>Apply digital design best practices, including accessibility and visual consistency</li>
<li>Provide general creative and operational support for streaming and subscription-related initiatives as assigned</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>1&ndash;2 years of experience or relevant internship experience in digital design, creative marketing, or digital media production</li>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience in Graphic Design, Digital Media, Visual Communication, Marketing, or a related field</li>
<li>Basic to intermediate proficiency in Adobe Creative Suite, including Photoshop and Illustrator (After Effects, Premiere Pro, or Figma a plus)</li>
<li>Ability to follow creative direction and work within established brand guidelines</li>
<li>Strong attention to detail and ability to manage multiple tasks in a deadline-drivenenvironment</li>
<li>Effective communication and collaboration skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience creating digital assets for web, mobile, or social platforms</li>
<li>Familiarity with subscription-based products, streaming services, or digital media platforms</li>
<li>Interest in sports, media, or entertainment industries</li>
</ul>
Pay Rate: $22per hour

The actual offer will carefully consider a wide range of factors, including your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.</div><div>
Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.

California Residents: Please see our California Recruitment Privacy Policy for more details.

Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.

Are you ready to Step Up to the Plate?</div></div>

Special Project CoordinatorNew

Kingsley-Bate

Kingsley Bate is an established luxury outdoor furniture brand sold through a national network of dealers and interior design trade accounts. We're hiring a Sales Coordinator &amp; Events Manager to support our sales operation and own the logistics and execution of annual trade shows.This is a detail-oriented, hands-on coordination role. It suits someone who is highly organized, responsible, and hardworking.What this is not:This is not a retail sales, road sales, telemarketing, cold-calling, or commission-type position. You will be based at our corporate office, with occasional travel to trade shows and special events.What you'll do:<ul><li>Support the sales team with reporting, account data, tools, and day-to-day operational needs</li><li>Plan and execute trade shows end-to-end: planning, shipping, staffing coordination, travel and on-site execution (currently five shows annually), and post-show follow up</li><li>Serve as a point of contact for dealer and trade account inquiries that require high levels of engagement</li><li>Evaluate new customer prospects for fit with our distribution standards</li><li>Sales analysis and reporting, special projects</li></ul>What we're looking for:<ul><li>Strong organizational skills detail orientation. &ldquo;Make things happen&rdquo; attitude.</li><li>Solid written and verbal communication; you'll correspond directly with business customers and trade accounts</li><li>Proficiency in Excel or Google Sheets</li><li>Ability to travel approximately 15% of the time, primarily for trade shows</li><li>A bachelor's degree is required</li></ul>We offer a casual, team-oriented environment at our Manassas, VA headquarters. Learn more at www.kingsleybate.com.The position includes a $65,000 annual salary, benefits, and annual bonus potentialTo apply, submit your r&eacute;sum&eacute; and cover letter. Do not call &mdash; candidates who call will not be considered.Job Type: Full-timePay: From $65,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Sales &amp; Marketing: 1 year (Preferred)</li></ul>Work Location: In person

Sales Coordinator & Event Manager

HomeAid Utah

Communications &amp; Event CoordinatorJob DescriptionPosition SummaryThe Communications &amp; Event Coordinator leads all marketing, storytelling, digital communications, and brand strategy efforts for HomeAid Utah. This role is responsible for elevating the organization&rsquo;s visibility, planning and executing all events, strengthening community engagement, supporting fundraising campaigns, and ensuring consistent, mission-aligned messaging across all platforms.This position reports to the Executive Director and works closely with the Director of Project Development to amplify project milestones, events, and impact stories that advance HomeAid Utah&rsquo;s mission to help individuals and families experiencing homelessness build new lives through construction, community engagement, and education.Key ResponsibilitiesCommunications &amp; Marketing<ul><li>Execute the HomeAid Utah marketing and communications strategy to increase awareness, engagement, and support for the organization&rsquo;s mission.</li><li>Plan and manage the content calendar across digital platforms to support campaigns, projects, fundraising efforts, and events.</li><li>Manage and update the HomeAid Utah website via Squarespace, ensuring content is current, engaging, and optimized for user experience.</li><li>Develop, schedule, and distribute email campaigns and newsletters using Constant Contact.</li><li>Manage social media channels including content creation, scheduling, audience engagement, and performance analytics.</li><li>Coordinate paid social media advertising on Meta platforms, including campaign setup, targeting, budgeting, and optimization.</li><li>Create compelling storytelling content including impact stories, project highlights, volunteer features, and donor spotlights.</li><li>Design graphics and marketing materials using Canva and Adobe Suite for digital and print distribution.</li><li>Support outreach and visibility efforts through press releases, media coordination, and partnership promotions.</li><li>Collaborate with internal staff to promote construction projects, volunteer opportunities, fundraising campaigns, and community initiatives.</li><li>Track and analyze marketing performance metrics including website traffic, email engagement, and social media analytics to inform strategy improvements.</li><li>Generate QR codes and track digital campaign performance across marketing materials and events.</li><li>Maintain brand consistency across all communications, marketing materials, and digital platforms.</li><li>Additional duties as assigned.</li></ul>Project &amp; Event Support<ul><li>Lead the planning and execution of all HomeAid Utah events, ensuring alignment with organizational goals, brand standards, and donor stewardship efforts.</li><li>Serve as the primary coordinator for project-related events such as Care Days, ribbon cuttings, and ground breakings, working in collaboration with the Director of Project Development for project-specific coordination with builder partners.</li><li>Plan and manage logistics for fundraising events, volunteer events, community drives, and education initiatives.</li><li>Develop event timelines and manage key milestones to ensure smooth execution.</li><li>Coordinate venues, vendors, catering, rentals, and other event logistics.</li><li>Create and manage event registration pages, invitations, guest lists, and RSVP tracking.</li><li>Promote events through social media, email, website updates, and other communication channels.</li><li>Coordinate sponsor recognition materials and event collateral including signage, programs, name badges, and certificates.</li><li>Manage on-site event setup, volunteer coordination, and day-of event logistics.</li><li>Oversee photography and videography to document events for marketing and storytelling.</li><li>Manage post-event follow-up including thank-you communications, sponsor recognition, and content distribution for marketing and donor engagement.</li></ul>Systems &amp; Tools<ul><li>Salesforce (follow HomeAid America National Guidelines)</li><li>Google Drive</li><li>Squarespace</li><li>Constant Contact</li><li>GiveSmart</li><li>Meta Ads Manager</li><li>Canva</li><li>Adobe Suite</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in communications, marketing, nonprofit management, journalism, or a related field preferred</li><li>3&ndash;5 years of experience in nonprofit communications, development, or a related role preferred</li><li>Experience managing digital marketing platforms and CRM systems</li><li>Strong writing, editing, and storytelling skills</li><li>Excellent organizational skills and attention to detail</li><li>Comfortable working independently while collaborating with leadership and partners</li></ul>Core Competencies<ul><li>Strategic communication, marketing and messaging</li><li>Relationship stewardship</li><li>Event Coordination</li><li>Mission-driven storytelling</li><li>Adaptability and continuous improvement</li></ul>Work Environment<ul><li>Remote work environment, with frequent in-person meetings and events</li><li>Occasional evening or weekend work for events and meetings</li><li>Ability to lift and transport event materials as needed</li></ul>Physical Requirements:<ul><li>Ability to stand and walk for extended periods during events, meetings, and site visits</li><li>Ability to lift, carry, push, or move event materials and equipment weighing up to 25 pounds (such as signage, boxes of materials, or display items)</li><li>Ability to set up and break down event spaces, including arranging tables, chairs, signage, and promotional materials</li><li>Ability to bend, stoop, reach, and climb short ladders when setting up displays or event materials</li><li>Ability to work in various environments including office settings, conference venues, and outdoor event spaces</li><li>Ability to operate standard office equipment such as computers, printers, audiovisual equipment, and mobile devices</li><li>Ability to travel to event locations and move throughout large venues, hotels, or conference centers as needed</li></ul>Pay:<ul><li>Part-Time: 25-30 hours per week</li><li>Non-Exempt/Hourly Pay: Starting at $20 per hour or more depending on experience. Paid bi-monthly.</li><li>Flexible schedule </li></ul>Pay: $20.00 - $25.00 per hourPeople with a criminal record are encouraged to applyWork Location: Hybrid remote in Sandy, UT 84070

Communications & Event Coordinator

<div>
 
 
 
 
 
 
 About us:
 
 
 
 
 
 
 
 
 Teq is a leading Educational Technology company providing products, instructional and technical services and support nationally to the K-12 marketplace. Teq employs over 115 employees and is based in our Huntington Station, NY with a presence in 20 states in the U.S. Our mission is to empower schools with a unique blend of expert service, cutting-edge products, and unparalleled support, fostering creativity and passion in the 21st-century learning environment. We have been serving the educational community since 1972. The company offers a uniquely innovative approach to selling relevant solutions to schools we call &ldquo;the complete thought&rdquo;.
 
 
 
 
 
 We are seeking a highly organized and versatile
 
 Scheduling and Event Coordinator
 
 to manage our technical service logistics and end-to-end event production. This role requires a unique blend of logistical precision&mdash;optimizing service routes and technician schedules&mdash;and creative project management for high-impact tradeshows and special events. You will be the central hub connecting our customers, sales team, and field technicians.
 
 
 
 
 
 
 
 Responsibilities in this role:
 
 
 
 
 
 
 
 
 
 
 &nbsp; &nbsp; Technical Scheduling &amp; Logistics
 
 
 
 <ul>
 <li>
 
 
 
 
 Service Coordination:
 
 Schedule service calls, site surveys, installations, and deliveries.
 
 
 
 </li>
 <li>
 
 
 
 
 Route Optimization:
 
 Strategically plan delivery and service routes to ensure maximum resource utilization.
 
 
 
 </li>
 <li>
 
 
 
 
 Technical Oversight:
 
 Review orders and service requests to ensure field technicians and delivery teams have the necessary details and equipment.
 
 
 
 </li>
 <li>
 
 
 
 
 Internal Liaison:
 
 Collaborate daily with Sales, Warehouse, Field Service, and Technical Support departments.
 
 
 
 </li>
 <li>
 
 
 
 
 Customer Relations:
 
 Provide professional, timely responses to customer inquiries via phone and email.
 
 
 
 </li>
 </ul>
 
 
 
 &nbsp; &nbsp;Event Planning &amp; Tradeshow Production
 
 
 
 <ul>
 <li>
 
 
 
 
 Tradeshow Management:
 
 Coordinate all logistics including vendor contract negotiations, registration paperwork, hotel/travel arrangements, and payment processing.
 
 
 
 </li>
 <li>
 
 
 
 
 Technical Production:
 
 Coordinate with AV and technical resources to ensure equipment is tested, delivered, and supported; manage on-site setup and teardown.
 
 
 
 </li>
 <li>
 
 
 
 
 Marketing Collaboration:
 
 Partner with the Marketing team on pre-event campaigns, signage design, program printing, and promotional giveaways.
 
 
 
 </li>
 <li>
 
 
 
 
 Special Event Coordination:
 
 Negotiate contracts for event spaces; manage food, beverage, d&eacute;cor, and supply orders to meet quality standards.
 
 
 
 </li>
 <li>
 
 
 
 
 Financial &amp; Lead Tracking:
 
 Manage event budgeting, process reimbursements/prizes, and track lead collection and post-event reporting.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 What You&rsquo;ll Bring to the Team:
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 1&ndash;2 years of experience in an office environment, logistics, or event management.
 
 
 
 </li>
 <li>
 
 
 
 Intermediate to advanced skills in
 
 Microsoft Office
 
 (Word, Excel, Outlook). Experience with
 
 SAP, HubSpot CRM
 
 , or
 
 SMART products
 
 is a significant plus.
 
 
 
 </li>
 <li>
 
 
 
 Strong writing, proofreading, and verbal communication skills with a high level of professionalism.
 
 
 
 </li>
 <li>
 
 
 
 Ability to manage multiple projects and work assignments from various staff members simultaneously.
 
 
 
 </li>
 <li>
 
 
 
 An enthusiastic professional who enjoys building relationships with both internal teams and external customers.
 
 
 
 </li>
 <li>
 
 
 
 High expectations for quality, excellent follow-through, and the ability to exercise tact and diplomacy under pressure.
 
 
 
 </li>
 <li>
 
 
 
 A positive attitude with the flexibility to work in a fast-paced, evolving environment and the initiative to adapt to new procedures.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 What We Offer:
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Salary Range: 50,000-60,000
 
 
 </li>
 <li>
 
 
 
 Generous PTO and 15 paid holidays.
 
 
 
 </li>
 <li>
 
 
 
 Comprehensive insurance packages include medical, dental, vision, life, and disability.
 
 
 
 </li>
 <li>
 
 
 
 401k savings plan with company match.
 
 
 
 </li>
 <li>
 
 
 
 Access to state-of-the-art facilities and resources.
 
 
 
 </li>
 <li>
 
 
 
 Regular training and professional development opportunities.
 
 
 
 </li>
 <li>
 
 
 
 A vibrant company culture with in-office perks like daily snacks, holiday celebrations, sponsored lunches, discounted products, and more!
 
 
 
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re ready to take the next step in your career and make a meaningful impact in the education sector, we want to hear from you!
 
 
 
 
 
 
 
 
 
 
 
 Teq is an equal opportunity employer committed to diversity, belonging, and inclusion. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans' status, or any other characteristic protected by law.&nbsp;
 
 
 
 
 
 
 
 
 
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