special events coordinator

Teton Science Schools

<div><h1 class="jobSectionHeader">Events and Meetings Coordinator</h1>

Reports to: Manager of Partnerships

Classification: Full-Time, ExemptWork Schedule: Full time; evenings, weekends, holidays, and extended hours as required by program needsLocation: Jackson, WY
<h2 class="jobSectionHeader">
Position Summary</h2>

The Events and Meetings Coordinator plays a central role in supporting organizational effectiveness through event and meeting coordination, Partner Sales office operations, and select program registration support. This position serves as the logistical backbone for internal and external meetings, hosted events, and mission-aligned gatherings, ensuring seamless planning, contracting, registration, and on-site execution.

In addition, the role provides executive assistant&ndash;level support to senior leaders, manages day-to-day office operations, and supports registration and contracting for wildlife expeditions and field-based programs as needed.
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<h3 class="jobSectionHeader">Contracting and Events and Meetings Responsibilities</h3>
<ul><li>Coordinate planning, logistics, and execution for internal and external events, meetings, retreats, and hosted programs</li>
<li>Manage events and meetings contracts, including venue agreements, vendor contracts, lodging, catering, transportation, and A/V services</li>
<li>Serve as the primary point of contact for event hosts, partners, vendors, and participants for external events</li>
<li>Support new lead maturation through serving as the primary point of contact for contracting for new groups and ensuring accurate scoping, pricing, dates, and documentation</li>
<li>Oversee event registration processes, including setup, confirmations, communications, and on-site check-in</li>
<li>Develop event timelines, run-of-show documents, and logistics plans</li>
<li>Provide on-site or live support during events and meetings to ensure smooth execution</li>
<li>Serve as the point of contract for Professional Learning contract creation and spending in Salesforce</li>
</ul><h3 class="jobSectionHeader">Coordination Responsibilities</h3>
<ul><li>Serve as the primary coordinator for facility rentals across three residential campuses, managing communication, campus preparation, arrival/departure logistics, orientation, and troubleshooting.</li>
<li>Book, reserve, coordinate, and execute all aspects of internal events, meetings, programs, meals, and staff/visitor stays.</li>
<li>Coordinate group check-ins, including key exchange, maps, arrival packets, and other materials.</li>
<li>Assist with post-event cleanup and facility resets for incoming groups.</li>
<li>Manage logistics for remote employee stays, including car and lodging reservations, key exchange, linens, and food service needs.</li>
<li>Support operations for events and meetings on all campuses, including residential lodges, dining lodges, and administrative offices.</li>
</ul><h2 class="jobSectionHeader">General Responsibilities</h2>
<ul><li>Maintain accurate, confidential records across events, contracts, and administrative systems</li>
<li>Develop and refine processes for events, meetings, and office operations to improve efficiency</li>
<li>Provide exceptional customer service to partners, participants, and internal teams</li>
<li>Support cross-departmental collaboration and communication</li>
<li>Uphold organizational values and contribute to a positive, professional work environment</li>
<li>Meal hosting</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul><li>Experience in event coordination, office management, executive assistance, or operations</li>
<li>Strong organizational and project management skills with attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to manage multiple priorities and deadlines simultaneously</li>
<li>Comfort working with contracts, budgets, and vendor relationships</li>
<li>Proficiency with office productivity tools, calendars, and database systems</li></ul></div>

Events & Meetings Coordinator - Teton Science Schools - Jackson WY

Professional Engineering Consultants

<div>Position Summary:
The Event Coordinator will work closely with the team and be responsible for coordinating, and managing, as required, the details and tasks involved with planning and executing events ranging in audience size and scope. This position will collaborate well with a team and provide excellent customer service. The Event Coordinator will work closely with internal stakeholders to develop comprehensive event strategies, oversee logistics, and handle attendee management. In addition, strong communication skills will be essential in liaising with vendors and engaging with attendees.
Duties and Responsibilities:<ul><li>
Maintain a positive public image, increase awareness, and shape perception of the firm through customer experiences, event planning, and vendor relationships</li><li>
Lead conference, trade show, and event planning &ndash; including but not limited to industry events, golf tournaments, industry booth displays at trade shows, and more</li><li>
Monitor the activities of competitors and keep up to date with industry best practices</li><li>
Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications</li><li>
Track and manage event budgets and expenses</li><li>
Oversee event logistics, request marketing materials as appropriate, and manage attendee registration and communication</li><li>
Conduct evaluations to assess success and identify areas for future event improvement</li><li>
Utilize marketing metrics to formulate event strategy; analyze data to measure effectiveness and help train internal stakeholders to improve event outcomes</li><li>
Work with the team to align event strategies with organizational goals, collaborate with internal teams for consistent messaging</li><li>
Coordinate and distribute all internal event planning and tracking documents</li><li>
Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success</li><li>
Capture detailed notes from event meetings; follow up with recaps and action items</li><li>
Support database management as assigned (vendor, venue, contractors)</li><li>
Occasionally attend events as part of PEC&rsquo;s quality assurance (QA) process</li><li>
Create backup or emergency plans to be executed as needed</li><li>
Assist the marketing team in proofreading and editing materials through our quality assurance quality control (QAQC) process as needed</li><li>
Travel as needed to pick up supplies, gifts, visit venues, etc.</li><li>
Work with internal partners and our in-house Content Specialist to build strategy for, write, and submit speaker and presentation abstracts, meeting hard submission deadlines</li><li>
Assisting internal customers and Communications Manager to write, and publish industry-relevant content (such as key conference takeaway articles) that can be re-purposed through a variety of channels to build brand identity and online presence as needed</li><li>
Liaise with the marketing team to ensure brand consistency</li><li>
Partner and collaborate across all PEC departments and teams to produce effective events</li><li>
Work with team members and management to drive schedules, milestones, and priorities</li><li>
Work with team to produce effective in-person, hybrid, and digital events</li><li>
Other projects and responsibilities may be added at the company&rsquo;s discretion</li></ul>
 Special Knowledge, skills and abilities:<ul><li>
Excellent written and verbal communication, editing, and proofreading skills</li><li>
Values building internal and external professional relationships</li><li>
Self-starter who requires little to no supervision to meet deadlines</li><li>
High energy, positive, professional attitude, takes pride in work, superior attention to detail</li><li>
Team-oriented, collaborative work style</li><li>
Creativity and the ability to think outside the box</li><li>
Ability to thrive under pressure and meet tight deadlines</li><li>
Must be adept at managing multiple tasks simultaneously while maintaining a keen eye for detail</li><li>
Flexible schedule with the availability for holidays, nights, weekend hours to ensure support of events as needed</li><li>
Motivated, positive attitude, and results-oriented</li><li>
A strong teamwork ethic; must have the ability to work both independently and as part of a larger team</li><li>
High level of demonstrated professionalism, integrity and ability to maintain sensitive information and appropriate decorum.</li><li>
Ability to remain standing for long periods of time</li><li>
Ability to move throughout the store</li><li>
Regular bending, lifting, carrying, reaching, and stretching</li><li>
Lifting heavy boxes and accessing high shelves by ladder or similar equipment</li></ul>
Education and Experience:<ul><li>
High school diploma or G.E.D. equivalent required</li><li>
Bachelor&rsquo;s degree in marketing, communication, journalism, business administration, similar degree, or equivalent relevant experience preferred</li><li>
Minimum three (3) years of experience in a similar role either in-house or at an agency required</li><li>
Experience with Microsoft Office applications required</li></ul>
 License and Certification:<ul><li>
Valid driver&rsquo;s license and vehicle available for hauling show materials, supplies, etc. required</li></ul>
 Work Environment:
PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.
 Supervisory Responsibilities (if there are no supervisor responsibilities, put N/A):<ul><li>
N/A</li></ul>
 PEC is an AA/EEO/Veteran/Disabled employer.</div>

Events Coordinator

Do it Right Pakistan

Job Description:We are seeking a highly organized and creative Event Coordinator to plan and execute a wide range of events. The ideal candidate will be responsible for managing all aspects of events, from concept development to successful completion.Key Responsibilities:<ul><li>Plan, organize, and coordinate events such as corporate meetings, conferences, weddings, and social gatherings</li><li>Liaise with vendors, venues, and clients to ensure seamless event execution</li><li>Manage budgets and track expenses</li><li>Coordinate logistics including catering, d&eacute;cor, entertainment, and transportation</li><li>Oversee event setup, execution, and breakdown</li><li>Handle on-site problem-solving and ensure client satisfaction</li><li>Promote events through social media and marketing channels</li></ul>Requirements:<ul><li>Proven experience as an Event Coordinator or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and negotiation abilities</li><li>Ability to work under pressure and meet deadlines</li><li>Proficiency in MS Office; experience with event management software is a plus</li><li>Bachelor&rsquo;s degree in Hospitality Management, Marketing, or related field (preferred)</li></ul>Preferred Skills:<ul><li>Creative thinking and attention to detail</li><li>Strong networking abilities</li><li>Flexibility to work evenings and weekends</li></ul>Benefits:<ul><li>Competitive salary</li><li>Opportunities for career growth</li><li>Dynamic and collaborative work environment</li></ul>Working condition:<ul><li>Office based (Onsite)</li></ul>Pay: Rs40,000.00 - Rs55,000.00 per monthWork Location: In person

Creative Event Coordinator

Columbus Aesthetic & Plastic Surgery

<div>Title: Content &amp; Events Coordinator (Part-Time, 16&ndash;20 hrs./week)
FLSA Status: Non-Exempt (Hourly)
Compensation: $20&ndash;$25/hour (based on experience, education, and qualifications)
Location: Upper Arlington, OH (travel to other Columbus Aesthetic &amp; Plastic Surgery (CAPS) locations required)
<h3 class="jobSectionHeader">Join Columbus Aesthetic &amp; Plastic Surgery (CAPS)</h3>
Elevate your career with one of Central Ohio&rsquo;s premier MedSpa and cosmetic surgery practices. Columbus Aesthetic &amp; Plastic Surgery (CAPS) is seeking a creative, detail-oriented Content &amp; Events Coordinator to support content creation, brand initiatives, and event execution across our growing organization!
At CAPS, you&rsquo;ll collaborate with a dynamic marketing team, providers, and leadership to bring our brand to life through engaging digital content, in-office experiences, and community engagement.
<h3 class="jobSectionHeader">Why Join CAPS:</h3>
Creative &amp; Collaborative Environment: 
Be part of a team where your ideas matter. You&rsquo;ll have the opportunity to contribute creatively while helping shape the voice and presence of a leading aesthetics brand.
Hands-On Experience: 
Gain exposure to a wide range of marketing functions including social media, content creation, events, influencer partnerships, and brand development.
Professional Growth &amp; Development: 
Whether you are early in your career or continuing to build your experience, this role offers the opportunity to strengthen your skills in a fast-paced, high-growth environment.
Flexible Opportunity: 
This position may be structured as a part-time role or internship depending on experience, making it ideal for candidates looking to grow within the marketing and aesthetics space.
Team Member Perks: 
Enjoy employee discounts on treatments and services, paid time off (where applicable), and the opportunity to work in a state-of-the-art, luxury MedSpa environment.
<h3 class="jobSectionHeader">Position Overview:</h3>
The Content &amp; Events Coordinator plays a key role in executing CAPS&rsquo; marketing strategy through content creation, social media support, in-office promotions, and event coordination. This is a fully onsite role requiring travel between CAPS locations to capture content, support events, and maintain brand consistency across all touchpoints.
<h3 class="jobSectionHeader">Key Responsibilities:</h3>
<ul><li>Maintain and execute a monthly content calendar in collaboration with the marketing team</li>
<li>Capture behind-the-scenes content including treatments, staff features, and events across CAPS locations</li>
<li>Create and edit content using tools such as Canva, CapCut, and Adobe Creative Suite</li>
<li>Assist with caption writing, educational content, and promotional messaging</li>
<li>Repurpose existing assets into fresh, engaging content aligned with campaigns and seasonal promotions</li>
<li>Stay current on social media trends, platform best practices, and aesthetics industry updates</li>
<li>Organize and maintain CAPS&rsquo; digital asset library (photos, videos, graphics)</li>
<li>Ensure all content aligns with brand standards and HIPAA guidelines</li>
<li>Collaborate with providers and staff to highlight expertise, patient outcomes, and treatment results</li>
<li>Support lobby displays, promotional signage, and monthly specials</li>
<li>Print and prepare in-office marketing materials for clinic use</li>
<li>Assist in planning and executing internal and external events, including setup, on-site support, and follow-up</li>
<li>Develop event themes, coordinate logistics, and support execution</li>
<li>Track event performance and compile results and insights</li>
<li>Coordinate influencer and ambassador collaborations, ensuring deliverables are met and brand alignment is maintained</li>
<li>Manage donation and sponsorship fulfillment, including gift bags, certificates, and auction items</li>
<li>Support community outreach and brand visibility initiatives</li>
<li>Monitor and respond to online reviews in alignment with CAPS&rsquo; brand voice and service standards</li>
<li>Coordinate staff treatments aligned with promotional initiatives</li>
<li>Perform other duties as assigned to support marketing and business needs</li>
</ul><h3 class="jobSectionHeader">Qualifications:</h3>
<ul><li>1&ndash;3 years of experience in marketing, social media, content creation, events, or a related field</li>
<li>Strong creative eye for content, branding, and visual storytelling</li>
<li>Proficiency in Canva, CapCut, Adobe Creative Suite, or similar design/editing tools</li>
<li>Working knowledge of social media platforms (Instagram, TikTok, Facebook, YouTube) and best practices</li>
<li>Excellent communication, writing, and organizational skills</li>
<li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li>
<li>Self-starter who is both creative and execution-focused</li>
<li>Professional, reliable, and team-oriented</li>
<li>Comfortable working onsite and traveling between locations as needed</li>
</ul><h3 class="jobSectionHeader">Preferred / Bonus Skills:</h3>
<ul><li>Photography and videography experience</li>
<li>Video editing for Reels, TikTok, and short-form content</li>
<li>SEO or social media analytics knowledge</li>
<li>Familiarity with medical aesthetics, skincare, or cosmetic procedures</li>
</ul>
Columbus Aesthetic &amp; Plastic Surgery is proud to be an Equal Opportunity Employer. Employment decisions are made based on merit, qualifications, and business needs, without regard to race, color, religion, sex, national origin, disability, age, or veteran status.</div>

Content & Events Coordinator

Schweitzer Engineering Laboratories

<div>Schweitzer Engineering Laboratories provides complete power system protection, control, monitoring, automation, security and integration for utilities and industries worldwide. We are looking for Event Lead to provide technical support to customers. A successful candidate must have knowledge and experience in event management.
This is your chance to build your career with a global leader and innovator in the power protection industry.
As an Event Lead, a typical day might include the following: 
1. Use data, analysis, and experience to lead the planning, organization, communication, and execution of all deliverables to produce high-quality events. 
2. Organize and communicate activities of R&amp;D, Marketing, Sales &amp; Customer Service, Facilities, Security, and other departments as necessary to meet event objectives. 
3. Proactively monitor events using appropriate metrics and provide timely reports to cross-functional teams and/or management. 
4. Negotiate contracts for event space, catering, audio visual, or other event needs. 
5. Make independent decisions regarding all on-site logistics during events while weighing impact based on overall knowledge of policies and procedures. 
6. Manage multiple events and assist with large events with limited supervision. 
7. Professionally interact with both internal and external customers. 
8. Mentor other staff as needed. 
9. Follow and apply SEL Values, Principles of Operations, and World Class Manufacturing principles. 
10. Understand. Create. Simplify. 
11. Other duties as assigned.
This job might be for you if 
Related degree or equivalent experience 
Minimum three years&rsquo; experience coordinating events 
Proficient in MS Word, Excel, and PowerPoint 
Excellent organization skills 
Strong writing, documentation, and speaking skills 
Ability to work cooperatively in a team environment as well as independently 
Ability to learn new skills and assume new responsibilities 
Willingness to travel 
Background check results satisfactory to SEL 
Negative drug test result(s)
Preferred Qualifications 
Past experience as an events coordinator for a high-tech company 
Project management experience
Location
Bahrain - Manama
Why SEL? 
Competitive pay. Superior benefits. Inspiring work.
We provide and take care of our employees with outstanding benefits, competitive pay, challenging work, and a rewarding career.<ul><li>Top tier medical, prescription, dental, vision, life, and disability insurance.</li><li>Varied leave plans like annual leaves, sick leaves, parental leaves etc. to maintain a healthy life balance</li><li>Yearly flight tickets to home country for expat employees and their family members based on their eligibility</li><li>Developmental programs like tuition assistance, internships, skill development courses and engineering development programs (EDP).</li><li>Wellbeing benefits like free and confidential Employee Assistance Program (EAP) and reimbursable yearly gym membership</li><li>International Travel Medical and Security Assistance to assist our traveling employees and accompanying family members worldwide</li></ul></div>

Event Lead

Catholic Charities New Hampshire

<div>Liberty House, a program of Catholic Charities New Hampshire, is currently seeking a dynamic individual to join our team as a full-time Administrative and Event Coordinator. Liberty House helps homeless and struggling Veterans by connecting them to available resources and providing a safe, substance-free transitional house. Our mission is to remember, honor, and support our Veterans. 


The Administrative and Event Coordinator plays a key role in daily operations and is the first contact that Veterans, donors, volunteers and various visitors will encounter. This position has primary responsibility for the development, planning, and execution of fundraising and community events and contributes broadly to Liberty House&rsquo;s fundraising, marketing, donor engagement, and volunteer coordination efforts. 


We offer a great work environment with generous benefits, including health, dental, vision, 401K, and life insurance along with other fringe benefits. 


Duties
<ul>
<li>Serve as the primary point of contact for Veterans, donors, stakeholders, volunteers, and the general public</li>
<li>Coordinate daily administrative and operational functions, including scheduling, shared calendar management within MS Outlook, and data management across systems</li>
<li>Work directly with the Executive Director to develop and implement marketing and communications strategies to increase brand awareness, community engagement, and donor growth, including oversight of social media content creation and performance tracking</li>
<li>Lead the planning, coordination, and execution of fundraising and community events, exercising independent judgment in logistics coordination, vendor engagement, sponsorship fulfillment, volunteer support, printed materials, and overall event strategy</li>
<li>Analyze event performance, donor engagement, and participation data to inform decision-making and improve fundraising outcomes that support organizational goals and strategic initiatives</li>
<li>Develop and implement donor cultivation, engagement, and retention strategies through personalized outreach, tours, stewardship activities, and follow-up communications to strengthen long-term relationships and increase revenue</li>
<li>Oversee donor data management activities, ensuring accurate recordkeeping and tracking of engagement activity, including timely documentation of donor contact activity</li>
<li>Lead recruitment, onboarding, scheduling, and coordination of volunteers to support Liberty House program operations, events, and the Veterans Pantry</li>
<li>Collaborate with Catholic Charities New Hampshire staff to develop and support volunteer engagement and retention strategies, including training, communication, and recognition efforts that enhance volunteer experience and effectiveness.</li></ul> 


Job Requirements 

<ul>
<li>Associates Degree and 2 to 5 years of experience in administrative support, fundraising coordination, event planning, or volunteer management areas preferred.</li>
<li>Intermediate knowledge of various software programs including MS Office Suite required; experience with donor or case management systems such as Raiser&rsquo;s Edge, Apricot, GiveSmart, or POS systems preferred.</li>
<li>Valid Driver&rsquo;s License required.</li>
<li>Basic knowledge and understanding of the complexities of working with alcohol/drug recovery and issues of the homeless Veteran population, such as Post Traumatic Stress Disorder (PTSD), preferred.</li>
<li>Prior experience providing similar services in a similar environment preferred.</li></ul> 


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, marital or familial status, age, or mental or physical handicap.</div>

Administrative and Event Coordinator - Liberty House

TalentPop App

<div>
 
 About The Role
 
 
 
 We&rsquo;re looking for a highly organized and detail-oriented Events &amp; Travel Coordinator to support TalentPop&rsquo;s global team. In this role, you&rsquo;ll lead the planning and execution of both internal and external events while managing travel logistics and ensuring seamless experiences for our team and partners.
 
 
 If you enjoy bringing people together, managing multiple moving parts, and creating memorable experiences, this role is for you.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Lead planning and execution of company events including sales dinners, conferences, team gatherings, off-sites, and retreats
 </li>
 <li>
 Research and secure venues and manage reservations
 </li>
 <li>
 Coordinate vendors including catering, AV, entertainment, d&eacute;cor, and production partners
 </li>
 <li>
 Create event timelines, run-of-show documents, and execution checklists
 </li>
 <li>
 Ensure consistent brand experience across all events
 </li>
 <li>
 Coordinate flights, accommodations, and travel logistics for team members
 </li>
 <li>
 Ensure cost efficiency and alignment with company travel policies
 </li>
 <li>
 Manage event budgets, track expenses, and negotiate vendor contracts
 </li>
 <li>
 Maintain and improve event planning systems and processes (Google Sheets, Notion)
 </li>
 <li>
 Partner with internal teams and external stakeholders for events and activations
 </li>
 <li>
 Serve as the main point of contact for event-related inquiries
 </li>
 <li>
 Provide regular updates to stakeholders
 </li>
 <li>
 Identify ways to enhance attendee experience and engagement
 </li>
 <li>
 Stay updated on trends in event planning and experiential marketing
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong communication and collaboration skills
 </li>
 <li>
 Experience managing vendors, budgets, and multiple projects
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Professional, reliable, and able to handle confidential information
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 1 year of experience in event planning, corporate events, or a related field
 </li>
 <li>
 At least 1 year of experience as an Executive Assistant supporting senior leadership
 </li>
 <li>
 Experience coordinating travel logistics is a plus
 </li>
 <li>
 Strong project management and multitasking skills
 </li>
 <li>
 Ability to thrive in a fast-paced environment
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need To Work From Home
 
 
 
 <ul>
 <li>
 Your own computer or laptop (i5 processor or equivalent preferred)
 </li>
 <li>
 A reliable internet connection with at least 20 Mbps upload and download speed
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay with annual performance-based increases
 </li>
 <li>
 Paid time off to support your well-being
 </li>
 <li>
 Comprehensive health and dental insurance or a monthly health stipend
 </li>
 <li>
 Holiday bonuses to recognize your contributions
 </li>
 <li>
 Fully remote work setup with no commute
 </li>
 <li>
 Opportunities for career growth and advancement
 
 
 </li>
 </ul>
 If you enjoy creating seamless experiences and want to be part of a growing global team, we&rsquo;d love to hear from you.
</div>

Event & Travel Coordinator

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