special events manager

westwood country club

<div>Westwood Country Club is seeking a Club Event &amp; Communications Manager to lead the development and coordination of the club&rsquo;s communications, marketing materials, and member event promotions. This role is responsible for producing engaging communications for members while supporting club events and ensuring consistent messaging across print, digital, and social media platforms.
<h4 class="jobSectionHeader">
Position Overview</h4>
The Club Event &amp; Communications Manager coordinates the creation of the club&rsquo;s newsletters, promotional materials, website and social media content, and internal communications. This role works closely with the General Manager, Assistant General Manager, and department leaders to promote club activities, support member engagement, and maintain clear and professional communication with members.
<h4 class="jobSectionHeader">
Key Responsibilities</h4>
Coordinate the development and production of the club&rsquo;s newsletter, magazine articles, and written communications.

Write, edit, and proofread content for newsletters, email communications, promotional materials, and member announcements.

Manage and update the club website, mobile app content, and event calendar.

Develop promotional materials including flyers, signage, tournament materials, and marketing pieces.

Assist with the creation and distribution of email communications and event promotions to members.

Coordinate with the Assistant General Manager and Director of Events on banquet event orders (BEOs) for club events.

Attend club events as needed to support communication and promotional efforts.

Manage social media platforms to promote club events and member activities.

Coordinate direct mailings including design, printing, and distribution.

Assist with the development of member surveys and compile feedback.

Work with department heads to identify communication and marketing needs.

Assist with recognition of member life events including cards, flowers, and acknowledgements.

Provide administrative support to the Membership Services office when needed.

Complete special projects and assignments as directed by the General Manager or Assistant General Manager.
<h4 class="jobSectionHeader">
Qualifications</h4>
Bachelor&rsquo;s degree in Communications, English, Liberal Arts, Graphic Design, or a related field preferred.

Minimum two years of customer service or communications experience required.

Strong writing, editing, and proofreading skills.

Experience with content creation, newsletters, and marketing communications.

Familiarity with The Chicago Manual of Style and Associated Press Style guidelines preferred.

Experience with graphic design and publishing software such as InDesign, Illustrator, Photoshop, or similar tools.

Experience with Microsoft Office, Excel, and database programs.

Ability to manage multiple projects and meet deadlines.

Strong attention to detail and organizational skills.
<h4 class="jobSectionHeader">
Physical Requirements</h4>
Ability to sit for extended periods while working on a computer.

Ability to lift up to 40 pounds when setting up displays or event materials.

Ability to bend, reach, and stand as needed.

Comfortable working in both indoor and outdoor environments when supporting club events.

Why Join Westwood Country Club

Westwood Country Club is a premier private club known for exceptional member experiences, a welcoming culture, and a commitment to excellence. This role offers the opportunity to play an important part in connecting members with the vibrant events, programs, and traditions of the club.</div>

Club Events & Communications Manager

US Equestrian Fed

<div>JOB SUMMARY:
Under direction of the Senior Managing Director, Marketing &amp; Operations, this full-time position is deeply involved with most, if not all, aspects of US Equestrian marketing and supports projects and events across the department. Key responsibilities include management and execution of both USEF and sponsor branding/activations at National Championship events as well as other key promotional events. This includes recommending deliverables in agreements, gathering specs and due dates for activating, coordinating all logistics involved, support on-site when needed and taking event learnings to provide recommendations on how to improve. 
Events pertaining to USEF and sponsorship promotional activities include, but are not limited to, the Kentucky Three Day Event, USEF Junior Hunter Finals, North American Youth Championships, the USEF Pony Finals, the USEF Annual Meeting and all other USEF National Championships and special events. This role also manages the branding and event deliverables for the US Equestrian Open Series, coordinating with organizers to ensure event exposure is maximized. Working alongside the Managing Director, Marketing &amp; Operations, this role is responsible for helping lead planning, logistics and execution of the US Equestrian Open Finals. 
The Senior Marketing Manager, Events will work directly with the USEF Sponsorship team to oversee and lead the sponsor Value in Kind product requests, ordering and fulfillment. This role will work closely with the Sponsorship team as new sponsor packages are created to identify opportunities and lead coordinating event deliverables. The Senior Marketing Manager, Events must effectively communicate both within the Marketing department and USEF as a whole, as well as with individuals outside of the organization, and must be timely in responding to all. Specific responsibilities include sponsor and USEF branding management, prize list and program ad coordination, cross department promotion coordination and communication, VIK tracking, and ensuring that all project management databases (including Trello) are up-to-date. 
This position will also support USEF marketing campaigns, promotional activities and material development as directed. This includes supporting the USEF Strategic Plan goal of reaching 1 million members &amp; fans. 
This position requires excellent organizational, attention to details, time management, and verbal and written communication skills. 
Duties and Responsibilities:<ul><li>
Manages and develops direct report, providing strategic leadership on their duties to best serve USEF.</li><li>
Lead and manage marketing projects working closely with others as needed but also able to work independently.</li><li>
Oversee and manage on-site branding for USEF, and sponsors at events.<ul><li>
Collecting digital deliverables, signage, and tangible assets before events.</li><li>
Plan and implement the details of specific on-site activations.</li><li>
Coordinate with Event Organizers to plan ahead of time for activations and provide the necessary materials for success.</li><li>
Operate on-site activations for USEF, and sponsors when they&rsquo;re unable to attend.</li><li>
Provide Signage Plans to venues to optimize visibility.</li></ul></li><li>
Oversee and manage the event deliverables for the US Equestrian Open Series qualifier events</li><li>
Assist with leading the planning, logistics, and execution of the US Equestrian Open Finals</li><li>
Coordinates the contract process for USEF Marketing deliverables in hopes of updating deliverables to fit USEF&rsquo;s needs at any given time.</li><li>
Exceptional service to the sponsors of USEF; providing resources, answers, support, and recommendations for success.</li><li>
Work alongside supervisor in planning and development of LA28 event activation plan. Help develop and execute marketing eﬀorts and tracking of responsibilities and deliverables.</li><li>
Continuously evaluates activation strategies to ensure company goals and objectives are being met.</li><li>
Evaluate all events, upon completion, for key outcomes and ways to improve.</li><li>
Ability to understand and articulate a partners&rsquo; brand so we can build out a strategy that promotes customer engagement, or retention of the partnership.</li><li>
Coordinate with event planner for USEF&rsquo;s Annual Meeting</li><li>
Conceptualize, implement and order signage for branding at events.</li><li>
Provides service to all areas of the Marketing department. This includes frequent reminders, artwork/logo collection, and responding in a timely manner to any management or sponsor inquiries.</li><li>
Maintains historical databases and updates online management system (Trello).</li><li>
Works with USEF departments to correctly represent all marketing vehicles, i.e. Equestrian magazine, USEF.org, USEFNetwork.com, etc.</li><li>
Coordinates with Managing Director of Marketing &amp; Events on the planning related to USEF Annual Meeting.<ul><li>
Activating on sponsorships at Annual Meeting</li><li>
Working closely with event planner on the management of registrations, numbers, etc.</li><li>
Facilitate the design progress to come up with concepts for the USEF Annual Meeting, and all its parts.</li></ul></li><li>
Orders items in accordance with budget and handles delivery of such items.</li><li>
Ability to collaborate across USEF to serve the needs of all events being produced from the organization.</li><li>
Work with the Marketing Team to come up with new ways to draw in Fan Members, and activate on new concepts to draw new fans to equine sport.</li></ul> 
Required, Knowledge, Skills &amp; Abilities:<ul><li>
Participation in event-related meetings.</li><li>
Marketing and Sponsorship assistance and assignments as needed.</li><li>
Special projects as assigned by supervisor.</li><li>
Ability and willingness to travel and working weekends, after hours as needed</li></ul> 
Education and Experience:<ul><li>
High School diploma or equivalent required.</li><li>
College preferred.</li></ul> 
Physical Requirements:<ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Must be able to lift up to 25 pounds and occasional lifting and/or moving up to 50 pounds.</li></ul> 
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</div>

Senior Marketing Manager, Events

Woodside Hotel Group

<div>The Monterey Plaza Hotel &amp; Spa is a luxury property within the Woodside Hotel Group collection. This 282-room property has four penthouse suites, over 30,000 square feet of meeting space, expansive exterior space known as the Plaza, the Promenade and the Terrace, and an award-winning food and beverage program. Banquets, Coastal Kitchen, Schooners, Lobby Lounge, Tidal Coffee, and Room Service provide guests, groups, and local visitors numerous dining options. Vista Blue Spa offers a wide array of services in an outstanding location on the penthouse suite level and hosts the Fitness Center in addition to retail and sundries. The Monterey Plaza is the only property in Monterey ranked No. 1 for both business and leisure by Trip Advisor. The Monterey Plaza&rsquo;s mission is to consistently operate as one team, to produce raving fans, loyal guests and associates while achieving annual financial expectations. Enthusiastically taking care of our guests defines hospitality at our property.
We are seeking a Meetings &amp; Events Manager to join our award-winning team.
The Meetings &amp; Events Manager is responsible for the management of group business after booking by the Sales department; generally, for groups with more than twenty-one (21) sleeping rooms. They will also respond to telephone and online requests for bookings and service of social events and weddings. These responsibilities include client development to ensure profitable events and functions, repeat and referred business. Accordingly, they upsell menus, suggest d&eacute;cor, floral, spa treatments, entertainment, and other enhancements to achieve their sales and guest satisfaction goals. They are a liaison between the hotel&rsquo;s business interests, hotel personnel, and the group client. The Meetings &amp; Events Manager represents the Monterey Plaza Hotel &amp; Spa in a manner that enhances the reputation of the hotel within their market segment, the local community, and within the industry.
ESSENTIAL FUNCTIONS<ul><li>
Executes their market segment&rsquo;s business plan utilizing hotel assets. Manages client relations, upsells, and represents the hotel and market segment according to luxury property and Monterey Plaza Hotel &amp; Spa standards.</li><li>
Ensures profitable contracts are implemented on behalf of the hotel by regularly reviewing banquet event order details, attending pre-conference and other planning meetings, addressing required food and beverage contribution. Strategizes to achieve or exceed their budgeted market segment goals quarterly. Regularly meets with the Director of Meetings &amp; Events to evaluate client development efforts and strategize how to maximize spend.</li><li>
Maximizes sales and service by guiding clients through the finer details of events planning; suggests appropriate room sets, d&eacute;cor, floral, linens, and audio-visual requirements, and menus, spa experience, and other hotel services. Upsells food and beverage.</li><li>
Responsible for guest relations as it pertains to their market segment, which includes development of both prospective and existing business. Conducts site inspections with a guided tour offering detailed descriptions of services offered for potential and definite business by either a pre-arrangement or walk-in basis.</li><li>
Contacts clients to complete the resume questionnaires, review hotel policies and procedures, and finalize their banquet event order including completing special arrangements such as golf tee times, spouse tours, spa treatments, and restaurant reservations. Ensures client&rsquo;s deposits are received. Confirms completed rooming lists, special arrangements, amenity requests, and menus and distributes all information as required.</li><li>
Creates, writes, proofs, and distributes banquet contracts, banquet event and change orders, room diagrams, and conference resumes. Processes accurate and timely information throughout the hotel as it pertains to their market accounts, performance results and future business. Ensures all on a need-to-know basis are appropriately informed in a timely manner. Completes all reports in a timely and conscientious manner as required or upon request.</li><li>
Ensures Banquets billing information is relayed to Accounts Receivable in a manner that is both accurate and timely. Gives direction to the Banquet Captains to ensure the efficiencies of their respective positions are met as it relates to meeting and exceeding service expectations.</li><li>
Responsible to check banquet room set-ups against banquet event order specifications. Acts as the client liaison with the banquets operational team to ensure functions run smoothly and according to the client&rsquo;s expectations. Introduces client to the Banquet Captains to ensure the efficiencies of their respective positions are met as it relates to meeting and exceeding the guest&rsquo;s expectations.</li><li>
Initiates consistent relevant communication with the Banquet Captains, Banquet Sous Chef, the senior Food &amp; Beverage and Rooms management teams in addition to the senior Sales management team with respect to associate performance, client needs, sales efforts, and results.</li><li>
Attends weekly Meetings &amp; Events, Department Head, and Sales &amp; Marketing meetings. Represents the hotel at pre-cons, site visits, trade shows, and other meetings as necessary or as directed.</li><li>
Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a luxury property standard.</li><li>
Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.</li><li>
Completes other duties and special projects as assigned.</li></ul><h1 class="jobSectionHeader">
ADDITIONAL RESPONSIBILTIIES</h1><ul><li>
Attends post-conference meetings when possible and records client preferences and send thank you notes to the client. Ensures a thank you is emailed along with an evaluation survey.</li><li>
Ensures key details have been arranged according to banquet event order specifications and will meet or exceed guest expectations.</li><li>
Introduces key guest contacts and meeting planners personally to the operational team responsible for their function. Acts as an on-site liaison for clients.</li><li>
Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may include weekend or holiday shifts.</li></ul>
TRAVEL
This position may travel occasionally for sales blitzes; trade shows or for departmental meetings. Any required travel is primarily local during the business day. Some out-of-area travel may be required and must be pre-approved by the Director of Meetings &amp; Events.
QUALIFICATIONS<ul><li>
Must have previous or current sales experience and computer experience.</li><li>
Long hours sometimes required.</li><li>
Good time management skills, the ability to build rapport, upsell, negotiate and close business is critical.</li><li>
Working knowledge of Amadeus/Delphi (Salesforce) and MS Office programs, such as Excel, Word, and Outlook is also needed.</li><li>
Ability to type a minimum of 50 words per minute, proofreading skills.</li><li>
Must be able to communicate with all departments effectively and efficiently.</li><li>
Ability to work independently and have good time management skills.</li><li>
Ability to work a flexible schedule, including evenings, weekends and holidays, is required.</li><li>
Must have high degree of attention to detail, organizational skills, excellent communication skills (both oral and written).</li><li>
Strong leadership capabilities and the ability to build client relationships with internal and external customers.</li><li>
The position requires a high level of professionalism.</li></ul>
REQUIRED EDUCATION AND EXPERIENCE
High School diploma or GED needed.Two to four-year college undergraduate degree is preferred or the equivalent in work experience. Previous convention services, sales or catering experience is preferred. Hotel experience is strongly preferred.<h3 class="jobSectionHeader">
PHYSICAL DEMANDS</h3>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds.<h2 class="jobSectionHeader">
WORK ENVIRONMENT</h2>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position operates in varied environments, which may include home office, client offices, various modes of transportation, hotel and conference trade shows, and site visits. They will routinely use standard office equipment such as computers, phones, photocopiers, and filing cabinets. The position requires traveling to and from businesses resulting in prolonged sitting in a car, airport or plane, or in an office.
While performing the duties of this job, the employee is frequently exposed to outside weather conditions and extreme cold. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate.
GROOMING
All employees must maintain a neat, clean and well-groomed appearance (specific standards available.)
PAY SCALE
The pay scale for this position is $36.58 per hour and bonus eligible. This is the pay rate for this position that the Hotel reasonably expects to pay. 
Monterey Plaza Hotel and Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American&rsquo;s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.</div>

Meetings and Events Manager, Non-Exempt

Abbott

<div>Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.
Global Events &amp; Training Manager Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO</li><li>
An excellent retirement savings plan with high employer contribution</li><li>
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor&rsquo;s degree.</li><li>
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
The Opportunity
This position works out of our Lake Forest location in the Infectious Disease division.
The Global Events and Training Manager will be responsible for strategic planning and delivery of global meetings, events and trade show participation for attendees, as well as managing the market trainer. This includes managing annual, monthly and quarterly meetings and calls with various worldwide team members, presenters and vendors. It is pivotal in orchestrating and managing a variety of events, from global tradeshows to webinars and special events with exceptional organizational skills, a knack for creative problem-solving, and the ability to manage multiple projects simultaneously.
What You&rsquo;ll Work On<ul><li>
Manage operational aspects of global meetings and events, conferences and special projects. This includes timeline planning and supervision of outside suppliers, event/site selection, agenda, logistics, materials creation support, food and beverage, A/V needs, housing, attendee registration, etc.</li><li>
Negotiate terms and conditions with event venues and supplier partners to meet service expectations and to ensure accurate budget management</li><li>
Develop scheduled communications to various internal audiences and manage team meetings to ensure management and companywide awareness and buy-in to programs</li><li>
Set and run weekly update calls/meetings with suppliers to assure adherence to event timelines</li><li>
Work with vendors to create, support and maintain attendee registration site and lists</li><li>
Create purchase orders, manage large budgets and work internally to handle post-event timely payment of invoices, charge backs, including providing feedback and event reporting</li><li>
Proactively suggest and recommend new ideas and creative ways to engage audiences and enhance meeting and event message retention</li><li>
Ability to manage changing scenarios due to onsite needs and requirements</li><li>
Craft and manage post-event surveys to measure success against goals set</li><li>
Reinforce corporate, division and product brand guidelines in all activities, materials and events, including trademark support</li><li>
Ensure Sunshine Act guidelines are met (when appropriate), including spend tracking for customer ancillary events</li><li>
Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, company policies, operating procedures, processes, and task assignments</li><li>
Perform other related Brand, Event and Communications duties and responsibilities as assigned</li></ul>
Required Qualifications<ul><li>
Bachelors or higher degree</li><li>
Minimum of 4 years of internal and global event and meeting planning related experience;</li><li>
Excellent project and time management skills, must be process-oriented and organized</li><li>
Strong customer service/communication skills to manage interactions between internal teams, suppliers, third party vendors and other contributors</li><li>
Experience selecting and managing vendors, suppliers and contractors, specifically hotel, A/V, food and beverage and creative resources</li><li>
Experience negotiating costs, managing and adhering to large budgets and has an understanding of cost centers, creating purchase orders and payment schedules</li><li>
Exceptional communication skills (verbal and written) to support sharing of event strategies, tactics and feedback</li><li>
Experience working with web and mobile apps</li><li>
Ability to work in a highly matrixed and geographically diverse business environment</li><li>
Proficient in Microsoft word, PowerPoint, Excel, Project management software, and able to learn applications such as Veeva, Symphony/SAP</li></ul>
Preferred Qualifications<ul><li>
Degree in marketing or business preferred</li><li>
Experience in medical device, pharmaceutical, or healthcare industry</li></ul>
Apply Now<ul><li>Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.</li></ul>
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.
Diagnostics
We&rsquo;re empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott&rsquo;s diagnostics instruments, providing lab results for millions of people.
Abbott Molecular is a leader in molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level.
Our Point of Care diagnostic portfolio spans key heath and therapeutic areas, including infections disease, cardiometabolic, informatics and toxicology.
Our diagnostic solutions are used in hospitals, laboratories and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.
Our rapid diagnostics solutions are helping address some of the world&rsquo;s greatest healthcare challenges. 
The base pay for this position is $99,300.00 &ndash; $198,700.00. In specific locations, the pay range may vary from the range posted.</div>

Global Events & Training Manager

Boston Consulting Group

<div>Who We Are
Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. 
 
To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. 
What You'll Do
As an Event Specialist, you will support the delivery of high-quality BCG events across multiple functions, including Employee Engagement, Alumni, Learning &amp; Development (L&amp;D), Executive Assistants (EAs), and more. Reporting to the Event Manager, you will play a key role in ensuring seamless event execution by assisting in event administration, coordination, vendor onboarding and logistics. 
This role requires a proactive, detail-oriented professional who can work collaboratively with internal teams and external providers to uphold BCG&rsquo;s high event standards. You will help maintain security, health, and safety protocols while managing logistical aspects to ensure successful event outcomes. 
You will be responsible for:<ul><li>
Assist in arranging on-site and off-site BCG leadership meetings, including venue sourcing, contracting, and catering coordination.</li><li>
Provide organizational and logistical support for medium to large-sized external client and practice area events.</li><li>
Support in coordinating major Social Committee events, ensuring alignment with BCG&rsquo;s standards.</li><li>
Assist in arranging logistics for BCG&rsquo;s participation in major conferences and forums.</li><li>
Coordinate with event agencies, catering companies, venues, and other providers to ensure quality service and cost efficiency.</li><li>
Support the implementation of Service Level Agreements (SLAs) for internal and external events, ensuring a five-star experience within optimal budget constraints.</li><li>
Assist in tracking project budgets, including approvals, cost tracking, and risk management.</li><li>
Create project plans for events with event milestones, tracking task responsibilities and updating progress.</li><li>
Maintain data integrity within the event management database.</li><li>
Collaborate with internal stakeholders and provide administrative support as needed.</li><li>
Perform other duties as assigned by the Event Manager.</li></ul>
YOU&rsquo;RE GOOD AT<ul><li>
You have a sharp and analytical mind, are able to draw insights from complex and ambiguous data, and are able to effectively articulate strategic proposals to senior stakeholders</li><li>
You feel comfortable to perform and deliver detailed qualitative (i.e., driving a new strategy, benchmarking, conducting interviews, building KPI&rsquo;s, identifying initiatives) and quantitative (i.e., gap analyses, analyze historical trends, draw insights from performance ratios) analyses</li><li>
You are autonomous, able to work with ambiguity and are self-motivated. You have strong self-starter skills and like to &ldquo;get things done&rdquo;</li><li>
You are structured, able to multi-task on different projects under tight timeframes, and to convey this structure to the different stakeholders you are working with</li><li>
You are a quick learner and drive your personal education about new topics &ndash; especially those pertaining to people functions (qualitative and quantitative analyses)</li></ul> 
What You'll Bring<ul><li>
2-4 years of experience in event planning, agency side, MICE (Meetings, Incentives, Conferences, and Exhibitions), or hospitality.</li><li>
Strong organizational and multitasking skills, with the ability to handle multiple events simultaneously.</li><li>
Experience working with vendors, including contract negotiation and cost management.</li><li>
Creative problem-solving skills and the ability to think outside the box.</li><li>
Strong communication and negotiation skills, with fluency in English (Arabic is a plus).</li><li>
Ability to work effectively in a team-oriented, fast-paced environment.</li><li>
Positive attitude, attention to detail, and a proactive approach to event planning.</li><li>
Openness for a regular business travel.</li></ul> 
Who You'll Work With
You will be an integral part of the Operations Team, collaborating closely with the Middle East Event Manager and other internal teams. You&rsquo;ll also engage with external vendors and service providers to ensure event excellence. The team fosters a collaborative environment where members support each other and share knowledge to drive success. 
Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.</div>

Middle East Event Specialist

Atrium Health

<div>Department:
14204 Enterprise Corporate - People &amp; Culture Activation 
Status:
Full time 
Benefits Eligible:
Yes 
Hours Per Week:
40 
Schedule Details/Additional Information:
The position is remote Monday - Friday during business hours. 
Due to complex requirements, remote work is NOT permitted in: CA, DC, CO, CT, HI, MA, MD, MN, ND, NJ, NY, OR, RI, VT, WA and working Internationally.*
Pay Range
$51.05 - $76.60
Major Responsibilities
<ul><li>Responsible for the planning and execution of select enterprise events and programs&mdash;including virtual, hybrid, and in‑person experiences&mdash;that activate leaders and teammates.</li><li>
Support special project delivery by developing project plans, guiding timelines, tracking deliverables, and facilitating strong cross‑functional coordination.</li><li>
Handle end‑to‑end logistics for events: asset creation, registration, invitations, vendor collaboration, speaker vetting, travel arrangements, production elements, and onsite support.</li><li>
Partner with internal teams to ensure content, materials, communications and event flow are seamless, on‑brand, and aligned with strategic objectives.</li><li>
Develop and cultivate strong working relationships with external vendors, venues, and partners to support high‑quality execution.</li><li>
Coordinate production elements such as slides, video, graphics, and A/V to ensure smooth technical execution.</li><li>
Support the creation of run‑of‑show documents, scripts, and speaker preparation materials.</li><li>
Assist with budget planning and tracking for events and projects, ensuring efficient use of resources.</li><li>
Track timelines, deliverables, and forecasting to maintain cost‑effective execution practices.</li><li>
Support the development and rollout of communication plans that drive clarity, participation, and engagement.</li><li>
Collaborate with Communications teams to create and distribute event‑related materials such as invitations, signage, pre‑work, and post‑event follow‑ups.</li><li>
Maintain and update the Leadership Resource Site, ensuring files, videos, and assets remain accurate and accessible.</li><li>
Contribute to the development of surveys and feedback tools to measure event effectiveness and leader sentiment.</li><li>
Review insights to identify opportunities for improvement and apply industry best practices in event design, logistics, and participant engagement.</li><li>
Build strong partnerships with cross-functional teams, senior leader offices, and executive assistants.</li><li>
Serve as a responsive and collaborative partner to internal and external stakeholders to ensure aligned, well‑coordinated experiences.</li></ul>
Minimum Job Requirements
Education<ul><li>
Bachelor&rsquo;s degree in communications, marketing, advertising, or other business-related fields, or bachelor&rsquo;s degree combined with relevant experience.</li></ul>
Certification / Registration / License<ul><li>
N/A
</li></ul>Experience<ul><li>
Typically requires at least 5+ years of experience in communications, marketing, or other business-related fields.</li><li>
Demonstrated experience in people leadership, project management or administrative roles with exposure to cross-functional teams and collaborative environments.</li><li>
Proven ability to manage multiple priorities, communicate effectively, and contribute to strategic initiatives
</li></ul>Knowledge / Skills / Abilities<ul><li>
Strong organizational and project management skills with the ability to manage multiple events simultaneously.</li><li>
Comfortable working with senior leaders and across departments and businesses to bring a calm demeanor and coordinated approach to company issues, balancing competing perspectives and the needs of stakeholders at all levels.
</li><li>Excellent interpersonal and communication abilities.</li><li>
Ability to support strategic planning and help translate goals into actionable project plans.</li><li>
Skilled in vendor management, contract coordination, and budget tracking.</li><li>
Creative problem‑solver with strong attention to detail and event experience design.</li><li>
Thrives in a fast‑paced environment; adaptable and comfortable with shifting priorities.</li><li>
Proficiency in Microsoft Office, Teams, SharePoint, and event/project management tools.</li><li>
Ability to guide contractors, junior staff, or event volunteers as needed (non‑formal people leadership).</li></ul>
Physical Requirements and Working Conditions<ul><li>
Position requires some work on weekends and outside of normal business hours.
</li><li>Position requires some travel.</li></ul>
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more &ndash; so you can live fully at and away from work, including:
Compensation<ul><li>
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training</li><li>
Premium pay such as shift, on call, and more based on a teammate's job</li><li>
Incentive pay for select positions</li><li>
Opportunity for annual increases based on performance</li></ul>
Benefits and more<ul><li>
Paid Time Off programs</li><li>
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability</li><li>
Flexible Spending Accounts for eligible health care and dependent care expenses</li><li>
Family benefits such as adoption assistance and paid parental leave</li><li>
Defined contribution retirement plans with employer match and other financial wellness programs</li><li>
Educational Assistance Program</li></ul> 
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation&rsquo;s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Supports the design, planning, and execution of enterprise events and special projects that activate leaders and teammates around key People &amp; Culture initiatives. This role manages project activities, coordinates logistical details, and works cross functionally to help deliver seamless, high quality experiences that drive engagement and support organizational goals. The role helps translate ideas into actionable plans, manage alignment among stakeholders, and maintain strong operational standards throughout all phases of event and project delivery. Reports to the Director, Leadership Activation Events &amp; Special Projects</div>

Manager, Leadership Activation Events & Special Projects

Calo Inc.

<div>
 
 
 About Calo (more
 
 
 here
 
 
 )
 
 
 Calo is an app providing personalized meal plans for busy people through nutritional algorithms, built with love by chefs, nutritionists, and software engineers.
 
 
 Launched in Bahrain in 2019, we have since expanded to 7 countries, delivered millions of meals to our customers, and are now expanding our mission of making healthy easy to retail and other verticals.
 
 
 We're on a noble mission to make healthy easy. We think this is one of the most important problems to tackle in our world today. We have global ambitions - no small thinking here.
 
 
 
 
 Role Overview
 
 
 We are looking for a dedicated and enthusiastic Events &amp; Workplace Specialist to join our People &amp; Culture Team in Bahrain, leading efforts to maintain and elevate Calo&rsquo;s work environment. This role will focus specifically on enhancing the experience of the office. The ideal candidate is passionate about creating positive experiences, has an interest in project management, and thrives under pressure with a creative flair. A strong sense of humor and meme literacy is a plus!
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 
 Office Management
 
 
 
 
 <ul>
 <li>
 Oversee overall office operations, including maintenance, merch, supply management, and equipment purchasing
 </li>
 <li>
 Manage vendor relationships and negotiate contracts with service providers
 </li>
 <li>
 Track and maintain office assets, ensuring employees received equipment within allocated budgets
 </li>
 <li>
 Monitor and manage office budgets, providing accurate and timely reporting
 </li>
 <li>
 Coordinate office layout, ensuring that the office is clean and a good representation of Calo brand and values
 
 
 </li>
 </ul>
 
 
 Employee Experience
 
 
 
 
 <ul>
 <li>
 Lead employee engagement initiatives including social events, birthdays, pop-ups and celebrations
 </li>
 <li>
 Assist in the onboarding process for new hires and provide general support to visitors
 </li>
 <li>
 Design and manage merch for Calo employees
 </li>
 <li>
 Support onboarding and offboarding processes
 </li>
 <li>
 Collaborate with the People Partner team on various initiatives and special projects
 
 
 </li>
 </ul>
 
 
 Ideal Candidate
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, HR, or any related field
 </li>
 <li>
 Fresh graduates or 1 year of experience in a related field
 </li>
 <li>
 Must have excellent verbal and written communication skills in English and Arabic
 
 
 </li>
 </ul>
 
 
 Knowledge and Competency
 
 
 
 
 <ul>
 <li>
 Culture development
 </li>
 <li>
 Employee wellness and well-being
 </li>
 <li>
 Events and initiatives
 </li>
 <li>
 Experienced in on-boarding/off-boarding
 </li>
 <li>
 Experienced in managing budgets &amp; office finances
 
 
 </li>
 </ul>
 
 
 Personality
 
 
 
 
 <ul>
 <li>
 Strong communicator and will voice opinions in constructive ways
 </li>
 <li>
 People-oriented, finds joy and happiness in making people&rsquo;s lives better
 </li>
 <li>
 Approachable personality and able to communicate with empathy and patience
 </li>
 <li>
 Anticipate and identify people's needs without people asking
 </li>
 <li>
 Strong problem-solving skills and collaborative attitude
 
 
 </li>
 </ul>
 
 
 Ready to Join?
 
 
 If this role excites you, and you see yourself matching at least 85% of the criteria above, what are you waiting for?
 
 Yalla, let&rsquo;s gooo! 🚀
 
</div>

Events & Workplace Specialist

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