special projects coordinator

Almoayed Ventures

<div>
 
 
 Almoayed
 
 is seeking an energetic, commercially savvy
 
 Manager &ndash; Special Projects &amp; Coordinate
 
 to support the Executive Committee in driving key decisions, managing high-impact initiatives, and ensuring seamless execution across the business. The ideal candidate is highly organized, proactive, and capable of working closely with senior leadership to ensure commitments are delivered on time.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Coordination
 
 
 <ul>
 <li>
 Prepare Committee and Board agendas, circulate materials, and manage meeting logistics.
 </li>
 <li>
 Take
 
 structured and accurate minutes
 
 , ensuring clear documentation of decisions, responsibilities, and deadlines.
 </li>
 <li>
 Maintain action trackers and proactively follow up with internal teams to ensure execution.
 </li>
 </ul>
 
 
 Project Planning &amp; Delivery
 
 
 <ul>
 <li>
 Coordinate
 
 cross-departmental commercial initiatives
 
 and monitor execution timelines.
 </li>
 <li>
 Work with business units to gather information, prepare business cases, and present updates.
 </li>
 <li>
 Drive improvements around workflow, reporting, and governance efficiency.
 </li>
 </ul>
 
 
 Documentation &amp; Governance Support
 
 
 <ul>
 <li>
 Manage corporate documentation and decision records in an organized and compliant way.
 </li>
 <li>
 Support drafting of commercial briefs, reports, and structured presentations.
 </li>
 <li>
 Liaise with external legal firms
 
 only when required
 
 for specific matters or filings.
 </li>
 </ul>
 
 
 Stakeholder Communication
 
 
 <ul>
 <li>
 Serve as an effective liaison between various stakeholders and business units, ensuring messaging is consistent, timely, and professional.
 </li>
 <li>
 Draft concise internal and external communications, summaries, and follow-ups.
 </li>
 <li>
 Uphold confidentiality and represent senior leadership with high professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Management, Public Administration, or related field.
 </li>
 <li>
 
 (Legal familiarization is a plus, but not essential)
 
 </li>
 <li>
 
 3&ndash;6 years&rsquo; experience
 
 in project management, executive coordination, commercial operations, or similar roles.
 </li>
 <li>
 Exceptional communication skills in English (Arabic advantageous).
 </li>
 <li>
 Strong follow-up discipline and ability to
 
 drive outcomes
 
 , not just track them.
 </li>
 <li>
 Comfortable working under pressure and managing multiple priorities.
 </li>
 <li>
 High proficiency in the Microsoft Office Suite (Excel, PowerPoint, Word).
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Strong commercial understanding
 </li>
 <li>
 Ownership mindset and independent execution
 </li>
 <li>
 Ability to translate decisions into action and results
 </li>
 <li>
 Clear communicator with strong stakeholder management
 </li>
 </ul>
 
 
 
 
 Why Join Almoayed?
 
 
 
 This role provides direct involvement in strategic decision-making and business execution across multiple sectors &mdash; ideal for future growth into senior operations, transformation, or governance roles.
 
</div>

Manager – Special Projects & Coordinator

Gdm interiors

The role of a Senior Project Coordinator involves in a variety of tasks ranging from managing a team of Project Coordinators, Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Management of Project Coordinators</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to SAIF Zone to work?</li><li>Do you have experience managing a team?</li></ul>License/Certification:<ul><li>Driving license? (Required)</li></ul>

Senior Project Coordinator- Fit Out

Medline Technologies

Job DescriptionWe are seeking a dedicated and detail-oriented Executive Coordinator, Services &amp; Projects to join our dynamic team at Medline Technologies (Pvt.) Ltd. This role is pivotal in coordinating installations, after-sales support, and project execution.Responsibilities<ul><li>Coordinate service and project activities, including installations, commissioning, and maintenance.</li><li>Act as a liaison between clients, service engineers, project managers, and internal teams.</li><li>Assist in preparing project and service documentation and reports.</li><li>Monitor project timelines and follow up with teams and vendors for timely execution.</li><li>Support logistical planning, including shipments and site readiness.</li><li>Maintain accurate records of service activities, client interactions, and project progress.</li><li>Identify opportunities to improve service coordination and project workflows.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Biomedical, Electrical/Mechanical Engineering, or a related field.</li><li>3-4 years of relevant experience in service coordination, project coordination, or healthcare/medical equipment.</li><li>Proficiency in English (written and spoken)</li></ul>Skills and Competencies<ul><li>Strong interpersonal and communication skills.</li><li>Analytical and problem-solving abilities for pricing and market analysis.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint), MS Teams and Zoom.</li><li>Organized with attention to detail for managing documentation and project timelines.</li><li>Proactive, self-motivated, and able to work in a hybrid work environment.</li></ul>What We Offer<ul><li>Competitive salary with comprehensive benefits.</li><li>Opportunities for professional development, training, and career growth in a dynamic field.</li><li>EOBI, provident fund, and a company-provided mobile line.</li><li>Travel support for field and project-based roles.</li><li>Exposure to high-profile healthcare projects.</li></ul>Job Type: Full-timeWork Location: In person

Executive Coordinator, Services & Projects

Zindagi Trust

<div>About Us:
Zindagi Trust is a leading non-profit organization dedicated to improving educational outcomes and opportunities for children in public sector schools across Pakistan. We are committed to fostering a high-quality learning environment and driving impactful changes through innovative academic and co-curricular programs, as well as advocacy for policy reform.
Position Overview:
Zindagi Trust is looking for a focused and detail-oriented PD Lead to take ownership of its Co-Curricular Programs and selected Academic Special Projects. This role sits within the Academics team and requires someone who can manage programs end-to-end, work with data, and actively develop new initiatives that strengthen student learning beyond the classroom.
Key Responsibilities
<ul><li>Overall oversight and data management of the ZT Chess Program
</li><li>Overall oversight and data management of the ZT Sports Program
</li><li>Overall oversight and data management of the ZT Music Program
</li><li>Design and development of a Theatre program
</li><li>Design and development of a Nature and Gardening program
</li><li>Design and development of a Debate and Public Speaking program
</li><li>Design and development of a Hobby / Craft Club
</li><li>Lead and coordinate the Library Revamp Project, including planning, execution, and stakeholder coordination
</li></ul>What We&rsquo;re Looking For
<ul><li>Strong understanding of co-curricular and enrichment programs in a school or education setting
</li><li>Ability to manage multiple programs simultaneously and track progress through data
</li><li>Project management skills with attention to follow-through and documentation
</li><li>Comfort working across teams (academics, operations, external partners)
</li><li>Initiative, ownership, and the ability to build programs from concept to execution
</li></ul>Why This Role Matters
This position plays a key role in shaping students&rsquo; holistic development at Zindagi Trust by strengthening structured co-curricular offerings and driving high-impact academic projects.
Experience &amp; Education:
<ul><li>Bachelor&rsquo;s Degree in Education/Leadership, Social Sciences, Business or related field. A Master&rsquo;s degree is preferred.
</li><li>1 year of relevant experience in education program management or school leadership.
</li>Strong record of co-curricular participation in various areas. 
<li>
</li></ul> 
How to Apply:
Candidates meeting the above criteria are encouraged to apply by clicking the link: APPLY ONLINE OR
Interested candidates may share their resume with the Subject Line &quot;PD LEAD - SPECIAL PROJECTS&quot; at career@zindagitrust.org .</div>

PD Lead: Co-Curricular Programs & Special Projects

A.A Joyland (Pvt) Ltd

Job description:AA Joyland Pvt. Ltd. is looking for the position of MTO for its Special Projects department - Head Office based in KarachiPosition: MTO Qualification: Bachelor&rsquo;s degree in Business Administration, Management, Media, Education, or a related field. Salary: 37k Experience: Fresh graduates encouraged to apply. Prior internship or experience in operations, events, or coordination will be an advantage. Location: DHA Phase 8The Management Trainee Officer (MTO) will support the planning, execution, monitoring, and documentation of experiences across all company entities. The role requires close coordination with on-ground teams, supervisors, and vendors to ensure high-quality experiences, complete and well-maintained costumes and props, and timely administrative support.Key Responsibilities:Experience Tracking &amp; Quality Control<ul><li>Track and monitor all experiences being conducted across company entities.</li></ul><ul><li>Ensure the quality of experiences meets defined standards and brand expectations.</li></ul><ul><li>Conduct regular follow-ups with entity supervisors regarding experience execution and improvements.</li></ul>Costume &amp; Props Management<ul><li>Ensure all costumes are in excellent condition, clean, complete, and ready for use.</li></ul><ul><li>Maintain an updated checklist of props required for each experience.</li></ul><ul><li>Ensure all props are complete, functional, and available at entities when required.</li></ul><ul><li>Coordinate timely replenishment or replacement of damaged or missing items.</li></ul>Coordination &amp; Communication<ul><li>Coordinate with entity supervisors regarding experience schedules, requirements, and operational needs.</li></ul><ul><li>Act as a point of contact between head office and entities for experience-related matters.</li></ul><ul><li>Liaise with vendors for ordering, procurement, and follow-up of costumes and props.</li></ul>Administrative &amp; Reporting Support<ul><li>Prepare and maintain incentive sheets for experience staff.</li></ul><ul><li>Ensure accurate tracking and timely distribution of incentives.</li></ul><ul><li>Maintain records, trackers, and reports related to experiences, costumes, props, and incentives.</li></ul><ul><li>Support the department with any additional administrative tasks as required.</li></ul>Content &amp; Documentation Management<ul><li>Track photos and videos received from entities.</li></ul><ul><li>Maintain an organized digital record of all content, categorized by entity and experience.</li></ul><ul><li>Ensure timely follow-ups with entities for missing or delayed content.</li></ul>Interested candidates may share their resume at careers@aajoyland.com with mentioning the position title in the subject lineJob Type: Full-timePay: Up to Rs37,000.00 per monthWork Location: In person

MTO Special Projects

Tahaluf

<div>Company Description 
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). 
 
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun. Here, teamwork rules, and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia&rsquo;s B2B and B2C large-scale events scene. 
 
Be part of something BIG with Tahaluf&rsquo;s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. 
Job Description 
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:<ul><li>
Work within a highly dynamic business with the energy and style of a start-up</li><li>
Be part of building a business that is launching new products and events at scale</li><li>
Grab an opportunity to accelerate your career and make a real impact.</li></ul>
We are looking for someone who has the ambition to create a global impact and be part of something special.
What you will do:<ul><li>
Act as an assisting Project Manager for custom projects, coordinating with the marketing team, event programming team and operations team to keep event projects on track.</li><li>
Work and help manage additional projects, including the investor program, hosted buyer program, sourcing merchandise, and more.</li><li>
Coordinate Project management systems, procedures and processes that have been developed in conjunction with heads of workstreams and project Directors. Ensure the department meets the agreed-upon deadlines for the programming, marketing, and production of events.</li><li>
Coordinate existing custom event delivery with the Special Projects team, Marketing Manager and Event Manager.</li><li>
Coordinate &amp; direct onsite staff &amp; team members to ensure successful event delivery.</li><li>
Provide clear, effective communication to key stakeholders</li><li>
Collaborate with team members to both ensure alignment and achieve shared goals.</li></ul> 

Qualifications 
What you will bring:<ul><li>
Bachelor&rsquo;s degree in Event Management, Business Administration, or a related field.</li><li>
3-5 years of experience in project management, preferably within the events industry.</li><li>
Proven ability to manage multiple projects simultaneously with a high level of detail and efficiency.</li><li>
Strong leadership, communication, and interpersonal skills.</li><li>
Proficient in project management tools and software.</li><li>
Ability to work under pressure, meet tight deadlines, and adapt to changing circumstances.</li><li>
Flexibility to travel and work non-standard hours as needed.</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. 
Additional Information 
What you will get:
Core Benefits:
<ul><li>Medical Insurance for you and your family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 4 weeks every year</li><li>
Family visa costs (up to a max of three children)*</li></ul>
International Relocation Package*:<ul><li>
Paid flight to Riyadh &ndash; for you and your family (up to a max of three children)</li><li>
60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>
Individual annual flight allowance</li><li>
Individual paid flight home and an end-of-service gratuity payment when leaving the company*</li></ul>
Local Relocation Package*:
<ul><li>Paid flight to Riyadh &ndash; individual and family (up to a max of three children)</li><li>
30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Senior Project Executive

Aesthetic Record

About This RoleThe Associate Director of Strategic Initiatives &amp; Special Projects leads high-priority, cross-functional initiatives that are critical to the company&rsquo;s growth and evolution. This role is designed to drive execution of complex projects that do not sit neatly within one department&mdash;such as major product launches, new business model rollouts, enterprise software deployments, and other company-defining initiatives.You operate at the intersection of strategy and execution. You translate executive vision into structured plans, build alignment across departments, anticipate risk, and ensure initiatives deliver measurable results.This role carries executive-level visibility and accountability without necessarily having direct team ownership.Your Impact &amp; ContributionYou ensure the company can launch, scale, and evolve without organizational breakdown. By bringing structure, clarity, and disciplined execution to ambiguous initiatives, you reduce risk and increase the probability of success for the company&rsquo;s most important bets.Your work directly impacts revenue growth, operational efficiency, and long-term strategic positioning.Your Professional Learning JourneyThis role develops enterprise-level thinking, executive communication, and multi-functional leadership. You will refine:<ul><li>Strategic planning and prioritization</li><li>Program-level execution across departments</li><li>Organizational influence without formal authority</li><li>Risk management and decision escalation</li><li>Executive-level reporting and stakeholder management</li></ul>This role prepares you for Director-level ownership of a function or broader operational leadership.Key ResponsibilitiesEnterprise Initiative Leadership<ul><li>Lead complex, high-impact initiatives from concept through execution and stabilization</li><li>Define scope, success metrics, governance structure, and stakeholder alignment</li><li>Build detailed execution roadmaps with clear milestones and accountability</li><li>Ensure initiatives align with company strategy and financial objectives</li></ul>Major Launch Oversight<ul><li>Drive readiness for major launches such as new software platforms, GPO programs, or new revenue models</li><li>Coordinate cross-functional workstreams across Product, Sales, Marketing, Finance, Operations, and Support</li><li>Establish launch criteria and readiness benchmarks</li><li>Identify and mitigate operational, financial, and adoption risks</li><li>Oversee post-launch performance tracking and optimization</li></ul>Cross-Functional Alignment &amp; Influence<ul><li>Facilitate alignment between senior leaders and functional teams</li><li>Clarify decision rights, roles, and responsibilities</li><li>Remove obstacles that slow progress</li><li>Escalate material risks or tradeoffs appropriately</li></ul>Governance &amp; Risk Management<ul><li>Create structured reporting cadence for executive visibility</li><li>Anticipate downstream operational or financial risks</li><li>Ensure compliance, contractual, and system dependencies are addressed</li><li>Protect the organization from avoidable launch or implementation failures</li></ul>Operational Design &amp; Repeatability<ul><li>Build scalable frameworks for future launches and strategic initiatives</li><li>Document lessons learned and institutionalize best practices</li><li>Recommend improvements to company-wide initiative governance</li><li>Identify capability gaps that limit execution speed</li></ul>What Success Looks Like<ul><li>Major initiatives launch on schedule with minimal disruption</li><li>Cross-functional teams operate with clarity and accountability</li><li>Leadership has real-time visibility into progress and risk</li><li>Strategic initiatives deliver measurable business outcomes</li><li>The organization becomes more capable of executing complex initiatives over time</li><li>Fewer surprises occur during launches or rollouts</li></ul>Requirements<ul><li>6&ndash;10+ years of experience in operations, strategy, program management, or similar</li><li>Proven experience leading complex cross-functional initiatives</li><li>Strong executive communication skills</li><li>High comfort level with ambiguity and shifting priorities</li><li>Demonstrated ability to influence senior stakeholders</li><li>Structured thinker with bias toward execution</li></ul>Benefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Irving, TX 75062 (Required)</li></ul>Work Location: Hybrid remote in Irving, TX 75062

Associate Director of Special Projects

Search 10000+ Special projects coordinator jobs near you this March. New roles added regularly across leading industries. Apply today.