special projects coordinator

WizeHire, Inc

Property Management Company • Northampton , MA , USPosted a month agoDescriptionWe are seeking an enthusiastic and committed team member to join Spear Management Group as our Real Estate Special Projects Coordinator in Auburn, MA.Responsibilities include contributing to the exploration and creation of unique projects and fresh corporate ventures, while also serving as the key contact for ongoing enhancements within the organization.ResponsibilitiesCompany Operations<ul><li>Oversee document management, from purging and digitizing historical documents, streamlining organizational forms, online file organization, creating policies, and performing training to enhance operational efficiency.</li><li>Lead policy and procedure management, ensuring alignment with company identity through the creation and maintenance of clear, effective standards. Learning processes, assisting in creative streamlining solutions, and writing procedural manuals.</li><li>Drive the execution of company marketing initiatives, including reputation management, social media strategy, and digital marketing campaigns to strengthen brand presence.</li><li>Serve as the project lead for all IT hardware and software initiatives, overseeing the implementation process, developing best practices, and ensuring ongoing evaluation and optimization for seamless adoption and performance.</li><li>Provide on-site support during the implementation of new initiatives, ensuring successful execution and employee engagement.</li><li>Organizes, leads, and executes projects that fall outside the scope of other departments but enhance the company's mission and efficiency.</li></ul>Company Development<ul><li>Assist with the integration of new properties into the portfolio, ensuring smooth transitions and efficient onboarding.</li><li>Strategize and perform analysis on property acquisitions.</li></ul>Qualifications<ul><li>A minimum of 3 years in a professional environment is preferred.</li><li>Strong computer skills with proficiency in MS Teams and Office.</li><li>Proven organizational skills with the ability to set priorities, manage multiple projects, and meet deadlines. Adaptability to changing demands.</li><li>Self-starter capable of finding solutions with minimal supervision.</li><li>Strong communication skills and ability to interact with co-workers, site staff, or vendors in an articulate, courteous, and business-like manner at all times.</li><li>Ability to multitask and work under pressure.</li><li>Ability to work independently, as well as part of a team.</li><li>Effective problem-solving skills.</li><li>Experience with Property Management accounting software preferred. Yardi preferred.</li><li>Knowledge or ability to learn database accounting systems.</li><li>Valid driver's license.</li></ul>Compensation$24 - $25 hourlyAbout Property Management CompanyWe are a boutique Property Management company in the residential housing industry. Our goal is to grow and thrive while providing quality housing to our residents. As employers, we are very focused on empowering our staff, maintaining a strong work/life balance, and doing great things in our field!

Real Estate Special Projects Coordinator

Penspen

<div>
 Penspen www.penspen.com are looking for a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.
 
 
 The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.
 
 
 The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.
 
 
 He is also responsible for overseeing and coordinating all aspects of DBSP /FEED/EPC stages of a project lifecycle. Direct supervision of engineers, ensuring the timely and accurate completion of project deliverables, and maintaining effective communication with stakeholders. Facilitate coordination between site inputs and stakeholders, ensuring smooth communication and collaboration.
 
 
 Oversee entire project execution, including schedules, budget management, mobilization and quality of staff.
 
 
 Manage all engineering aspects of the project from inception to completion, coordinating with design, procurement, and construction teams.
 
 
 
 Both Onshore And Offshore Experience Is Required.
 
 
 
 
 Knowledge / Experience (Skills) Required
 
 
 
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 At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).
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 At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.
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 PMC experience at similar role for at least several years is preferable.
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 Knowledge of Saudi Aramco procedures/practices is beneficial.
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 Computer literate with all MS Packages, particularly Word and Excel proficient.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 An Engineering Degree in a relevant discipline.
 
 
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 </ul>
 If you have the skills and are interested to apply, please share the CV by clicking this
 
 
 https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore--offshore-526987.html
 
 
</div>

Senior Projects Coordinator (Onshore / Offshore)

<div>Penspen www.penspen.com are looking for a a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.

The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan. 


The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects. 


The position is based in Khafji, Saudi Arabia.

 Knowledge / Experience (Skills) Required
<ul>
<li>At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).</li>
<li>At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.</li>
<li>PMC experience at similar role for at least several years is preferable.</li>
<li>Knowledge of Saudi Aramco procedures/practices is beneficial.</li>
<li>Computer literate with all MS Packages, particularly Word and Excel proficient.</li></ul> 


Qualifications:
<ul>
<li>An Engineering Degree in a relevant discipline.</li>
</ul>
 If you have the skills and are interested to apply at a.sikarwar@penspen.com, please share the CV by clicking this

https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore-offshore-597730.html#hs_show_apply_popup=true 


#LI-BA1</div>

Flaretech Dubai

FLARE TECHNICAL SERVICES LLC is a Civil Defense Approved and ISO Certified Gas Contractor, established in 2007. We specialize in LPG and Natural Gas systems&mdash;including design, installation, testing, commissioning, and maintenance&mdash;serving residential, commercial, and industrial projects across the UAE.We are seeking a Senior Project Coordinator to join our growing team and oversee the execution of multiple gas system projects, ensuring timely delivery, quality standards, and client satisfaction.Key Responsibilities:<ul><li>Coordinate and monitor daily project operations and schedules.</li><li>Liaise with clients, consultants, and internal departments to ensure smooth project progress.</li><li>Assist the Project Manager in planning, budgeting, and execution of gas system projects.</li><li>Prepare project documentation, material submittals, and work progress reports.</li><li>Follow up on procurement, material delivery, and site installation activities.</li><li>Supervise project progress to ensure adherence to safety, quality, and Civil Defense regulations.</li><li>Identify potential risks or delays and propose corrective measures.</li><li>Support in commissioning, testing, and project handover documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Mechanical Engineering or a related field.</li><li>5&ndash;8 years of experience in project coordination (preferably in LPG / Natural Gas systems or MEP sector).</li><li>Excellent communication and coordination skills.</li><li>Strong knowledge of UAE Civil Defense procedures and project standards.</li><li>Proficiency in MS Office and project tracking tools (MS Project or similar).</li><li>Ability to multitask and meet tight deadlines in a fast-paced environment.</li></ul>Why Join Us:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work on landmark gas projects across the UAE.</li><li>Supportive and professional work environment.</li><li>Career growth within a leading gas contracting company.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per month

Senior Project Coordinator

AL IKHAA CONTRACTING LLC

A senior project coordinator in construction manages complex projects, ensuring they are completed on time, within budget, and to quality standards. This involves coordinating with cross-functional teams like clients, architects, engineers, and subcontractors, as well as preparing project documents, monitoring progress, and acting as a key liaison to keep projects on track. Key responsibilities include project planning, budget control, and ensuring projects adhere to all plans and regulations.Key responsibilities<ul><li>Project execution: Ensure successful and timely delivery of complex projects by monitoring progress against timelines, budgets, and quality standards.</li><li>Cross-functional coordination: Act as a central point of communication between various stakeholders, including clients, architects, engineers, subcontractors, and suppliers.</li><li>Documentation: Prepare and maintain all essential project-related documents, such as correspondence, meeting minutes, and reports.</li><li>Budget and resource management: Monitor and manage project budgets and resources to ensure cost-effectiveness and adherence to financial plans.</li><li>Risk management: Monitor project risks and help implement mitigation strategies.</li></ul>Essential skills and qualifications<ul><li>Strong communication: Excellent written and verbal communication skills are crucial for liaising with all project stakeholders.</li><li>Organizational skills: The ability to manage multiple tasks simultaneously, prioritize effectively, and maintain organized documentation is vital.</li><li>Attention to detail: Meticulous attention to detail is necessary to spot potential issues before they become major problems.</li><li>Problem-solving: A strong analytical mindset and the ability to think critically are needed to navigate project challenges.</li><li>Project management knowledge: Familiarity with project management principles and methodologies is required.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

AHOY

Key Responsibilities <ul> <li>Manage day-to-day office operations to ensure smooth workflows.</li> <li>Organize meetings, appointments, and corporate events.</li> <li>Maintain records, files, and documentation in a secure and organized manner.</li> <li>Support onboarding of new employees and coordinate HR-related activities.</li> <li>Monitor and ensure compliance with company policies and procedures.</li> </ul> Project Coordination <ul> <li>Assist in planning, tracking, and monitoring projects from initiation to delivery.</li> <li>Prepare project timelines, schedules, and trackers to ensure deadlines are met.</li> <li>Facilitate communication between teams, stakeholders, and external partners.</li> <li>Organize project meetings, prepare agendas, capture minutes, and follow up on action items.</li> <li>Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.</li> </ul> CEO Support <ul> <li>Prepare regular reports on project status, progress, and KPIs.</li> <li>Update leadership on critical issues, risks, and opportunities.</li> <li>Support strategic planning initiatives and monitor progress against business objectives.</li> <li>Provide clear summaries of departmental activities and key achievements.</li> </ul> Qualifications &amp; Skills <ul> <li>Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).</li> <li>Strong organizational and multitasking skills with keen attention to detail.</li> <li>Excellent communication and interpersonal abilities.</li> <li>Proactive, solution-driven, and collaborative team player.</li> <li>Ability to work in fast-paced environments and manage multiple priorities effectively.</li> </ul>

Senior Project Assistant / Coordinator

Black Box

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Short Description for Internal Candidates
 
 
 </li>
 </ul>
 The Senior Project Coordinator is responsible for independently managing smaller projects valued below $100K and performing standard Project Lifecycle Management (LCM) activities. This is an Individual Contributor (IC) role, ensuring that projects are executed efficiently within defined timelines and budgets. Reporting and Data Analyst duties will be required for this role to assemble and maintain Reports for KPIs, Audits and other Strategic Initiatives.
 
 
 <ul>
 <li>
 Description for Internal Candidates
 
 
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 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Create and Maintain Reports to be used for KPI Tracking, Dashboard Creation and other PMO related data points.
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 Manage and oversee smaller projects with a value below $100K, ensuring alignment with project objectives and stakeholder expectations.
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 Perform end-to-end Project LCM activities, including planning, execution, monitoring, and closure.
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 Track project deliverables, timelines, and budgets while proactively identifying and mitigating risks.
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 Coordinate with cross-functional teams to facilitate smooth project execution.
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 Prepare and maintain project documentation, including status reports, project plans, and risk assessments.
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 Ensure compliance with project governance and quality standards.
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 Identify process improvement opportunities and contribute to best practices.
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 Act as the primary point of contact for stakeholders, ensuring clear and timely communication.
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 Facilitate project meetings and provide actionable insights for decision-making.
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 Support change management initiatives to align with evolving business needs.
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 Foster collaborative working relationships within operations and across all levels and departments of the organization to execute project coordination activities and company priorities.
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 Achieve performance targets established by leadership for applicable Key Performance Indicators.
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 Perform other duties as assigned by management.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Bachelor's degree in Business Administration, Project Management, Information Technology, or a related discipline.
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 Minimum of 4-6 years of relevant experience in project coordination or project management within IT/Infrastructure or related industries.
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 Proficiency in project management tools such as MS Project, Smartsheet, and ServiceNow.
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 Strong understanding of project planning, scheduling, and budgeting techniques.
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 Familiarity with project management methodologies like Agile, Waterfall, and hybrid models.
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 Excellent organizational skills with a commitment to meeting deadlines and expectations while ensuring overall quality of delivery.
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 Strong analytical skills including requirements documentation, troubleshooting and creative problem solving.
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 Experience in risk management and mitigation strategies.
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 Competence in preparing project reports and stakeholder presentations.
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 Working knowledge of procurement and vendor coordination processes.
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 Familiarity with financial tracking and cost control within project constraints.
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 Understanding of compliance and governance processes in project execution.
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 Excellent communication skills, both written/verbal customized for the U.S. market.
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 Proficient in MS Office (Word, PowerPoint), Outlook, SharePoint, etc.
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 Highly skilled in Microsoft Excel
 
 
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 </ul>
 Same Posting Description for Internal and External Candidates
</div>

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