special projects coordinator

Penspen

<div>
 Penspen www.penspen.com are looking for a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.
 
 
 The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.
 
 
 The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.
 
 
 He is also responsible for overseeing and coordinating all aspects of DBSP /FEED/EPC stages of a project lifecycle. Direct supervision of engineers, ensuring the timely and accurate completion of project deliverables, and maintaining effective communication with stakeholders. Facilitate coordination between site inputs and stakeholders, ensuring smooth communication and collaboration.
 
 
 Oversee entire project execution, including schedules, budget management, mobilization and quality of staff.
 
 
 Manage all engineering aspects of the project from inception to completion, coordinating with design, procurement, and construction teams.
 
 
 
 Both Onshore And Offshore Experience Is Required.
 
 
 
 
 Knowledge / Experience (Skills) Required
 
 
 
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 At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).
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 At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.
 </li>
 <li>
 PMC experience at similar role for at least several years is preferable.
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 Knowledge of Saudi Aramco procedures/practices is beneficial.
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 Computer literate with all MS Packages, particularly Word and Excel proficient.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 An Engineering Degree in a relevant discipline.
 
 
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 </ul>
 If you have the skills and are interested to apply, please share the CV by clicking this
 
 
 https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore--offshore-526987.html
 
 
</div>

Senior Projects Coordinator (Onshore / Offshore)

Grace  Engineering and Technical Services

Position: Senior Project Coordinator Location: Doha, Qatar Joining: ImmediateJob DescriptionWe are seeking an experienced Senior Project Coordinator to manage and support project planning, execution, and coordination across departments. The role involves ensuring projects are delivered on time, within scope, and within budget while maintaining effective communication with stakeholders.Key Responsibilities<ul><li>Coordinate and monitor multiple project activities from initiation to completion.</li><li>Support project planning, scheduling, and resource allocation in line with project objectives.</li><li>Assist in budget preparation, cost tracking, and expenditure control to ensure financial compliance.</li><li>Participate in risk assessment, identify potential project risks, and support mitigation planning.</li><li>Prepare and maintain project schedules, progress reports, and documentation.</li><li>Organize project meetings, prepare minutes, and follow up on action items.</li><li>Track project progress, milestones, and deliverables, highlighting deviations to management.</li><li>Ensure effective communication between internal departments, vendors, and stakeholders.</li><li>Support management in decision-making by providing accurate and timely project data.</li><li>Ensure compliance with company procedures, client requirements, and project standards.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 4 years of experience in Project Coordination / CPMO.</li><li>Strong knowledge of project planning, budgeting, and risk management concepts.</li><li>Proficient in MS Office and MS Project.</li><li>Fluent in English and Arabic (bilingual).</li><li>Excellent communication, coordination, and organizational skills.</li><li>Immediate availability is mandatory.</li></ul>Send CV to: recruitment6q@gmail.comJob Types: Full-time, PermanentExperience:<ul><li>Project Management : 3 years (Required)</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>License/Certification:<ul><li>PMP / PMO (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Senior Project Coordinator - bilingual

Al Hathaifa Business Solution

CONTRACTOR&rsquo;s PERSONNEL is accountable for the following activities: Demonstrate, individually, an exemplary behaviour about HSE rules &amp; requirements and ensures compliance with quality standards Review punch entry form before ICAPS entering Propose Categorization (approved by Construction Lead / Commissioning Lead /QAQC Coordinator) Assess all Quality format to be transferred in ICAPS prior RFC Ensure punch clearance with professional and technical manner Ensure Punch List review meeting (Onshore &amp; offshore) Generate weekly/daily punch status and progress reportACTIVITIES Approve ICAPS Punch List Entry files from Walk-downs/ICAPS Task Sheets Punch List Entry form for verification/ ICAPS Population Check and approve ICAPS Punch List Clearance forms for each discipline to close the Punch Items in ICAPS (Matrix of signature to be followed) Supervise the management of the commissioning database - ICAPS Supervise the Management of Punch list Reports on overall progress and expended man-hours Coordinate available resources and expedite punch list closure in a timely mannerQUALIFICATIONS &amp; EXPERIENCE REQUIRED Qualification: Bachelor of Science (BSc) degree or equivalent in engineering Experience: At least 10 years&rsquo; experience in the offshore oil &amp; gas industry with minimum 3 years&rsquo; experience in ICAPS administrator role Strong interpersonal and good communication skills Experienced with COMPANY Standards (Total General Specifications), OPERCOM and ICAPS, MANASA(PRODOM) DCC Database and relevant codes and standards. Computer literate (Microsoft Excel / Word / PowerPoint / Outlook, Citrix environment) Ability to work on projects in a complex and multicultural environment Mandatory language is English &amp; Local language based on EPC location (Mandarin for WHP and CPP, Korean for CPP) H2S OPITO and T-BOSIET trainingsJob Type: Full-time

Punchlist Coordinator

Swiss Hospitality

<div>The Special Project Manager operates as a high-trust execution proxy for the CEO, responsible for leading high-stakes, non-routine initiatives that carry strategic and reputational significance. The role exists to convert high-uncertainty ideas into disciplined, de-risked, and execution-ready initiatives, ensuring speed without compromising governance, credibility, or institutional integrity.
This role is inherently time-bound by project, not operational. Success is defined by the ability to structure ambiguity, enable executive decisions, and transition initiatives cleanly into operational ownership.<h3 class="jobSectionHeader">
Authority &amp; Decision Rights</h3><ul>
<li>Independently structure initiatives, pilots, and execution plans</li>
<li>Engage and coordinate internal teams and external stakeholders within approved mandates</li>
<li>Recommend go / no-go decisions, escalation paths, and transition readiness</li>
<li>Final approvals on strategic direction, external commitments, and scope changes remain with the CEO</li>
</ul><h3 class="jobSectionHeader">Career Path / Role Evolution</h3>
This role is a launchpad for senior leadership, transformation leadership, or general management roles. Exposure to complex, CEO-level initiatives provides accelerated strategic maturity and executive visibility.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Take end-to-end ownership of CEO-sponsored initiatives from Exploration Build Pilot Transition
</li><li>Translate ambiguous ideas into structured initiatives with defined objectives, success criteria, sequencing, and risk logic</li>
<li>Ensure initiatives progress rapidly while maintaining governance discipline and institutional credibility</li>
<li>Act on behalf of the CEO in high-stakes internal and external environments</li>
<li>Coordinate across internal functions including Legal, Finance, HR, Operations, PMO, and Executive Office</li>
<li>Engage directly with external stakeholders such as ministries, regulators, and international partners</li>
<li>Protect the CEO&rsquo;s authority, positioning, and intent in all engagements</li>
<li>Break down complex, unstructured problems into clear workstreams and decision paths</li>
<li>Produce Initiative One-Pagers, executive briefs, and decision packs that reduce CEO cognitive load</li>
<li>Anticipate second- and third-order implications before escalation</li>
<li>Operate as a digital power user, leveraging advanced proficiency in documents, slides, trackers, and research tools</li>
<li>Apply AI-assisted analysis and synthesis frameworks to improve speed, accuracy, and quality of outputs</li>
<li>Maintain control over logic and judgment while using AI as an execution accelerator, not a substitute</li>
<li>Design and lead Build &amp; Pilot phases to test assumptions in real-world conditions</li>
<li>Generate decision-grade evidence to determine whether initiatives should scale, iterate, or stop</li>
<li>Ensure pilots are intentionally designed to answer strategic questions, not just &ldquo;try things out&rdquo;</li>
<li>Prepare comprehensive SOP packs, governance models, role definitions, and training materials
</li><li>Ensure initiatives are handed over cleanly into operational departments or long-term structures</li>
<li>Exit projects deliberately once transition criteria are met</li>
<li>Handle sensitive initiatives with absolute confidentiality</li>
<li>Exercise sound judgment in politically, financially, or institutionally sensitive contexts</li>
<li>Uphold the credibility of the Office of the CEO at all times</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree required; postgraduate qualification is an advantage</li>
<li>Background in strategy, transformation, consulting, special projects, or CEO office environments preferred</li>
<li>Proven experience leading high-ambiguity, cross-functional initiatives
</li><li>Direct exposure to senior leadership or CEO-level decision-making</li>
<li>Experience engaging external institutions or senior stakeholders</li>
<li>Exceptional structuring and synthesis capability</li>
<li>Strong written and verbal executive communication</li>
<li>Outcome-driven, disciplined, and highly reliable</li>
<li>High discretion and professional maturity</li></ul></div>

Special Project Manager - Department of Special Projects

Hilton

<div>Food &amp; Beverage Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
 
What will I be doing? 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul>What are we looking for? 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Coordinator

Gerab Group

<div><div><h5 class="jobSectionHeader">The Role</h5>
Plan Project Milestones and execute the orders to ensure accurate and on-time delivery of products and services to customers. 
Liaise with relevant stake holders to obtain information, validate and provide accurate and timely update to customer and relevant stake holders at agreed intervals.
</div><div><h5 class="jobSectionHeader">Job Description</h5>
<ul><li>Coordinate with suppliers and internal teams to ensure timely delivery of products and materials.</li><li>Monitor supply chain and order progress to track on-time delivery.</li><li>Prepare and maintain reports on project and order status.</li><li>Resolve issues related to quality, technical matters, logistics, procurement, and supplier-customer coordination.</li></ul></div></div>
 <div><div><h5 class="jobSectionHeader">EXPERTISE</h5>
<ul><li>Minimum 5&ndash;8 years&rsquo; experience in Supply chain within the Oil and gas, construction, energy, or industrial manufacturing</li><li>Clear written and spoken English. Arabic language is preferred.</li><li>Should be aware of Project Tools like ERP systems, emails, MS Office, and expediting tracking tools.</li><li>Licenses &amp; Certifications: Supply Chain, PMP or project management diplomas.</li><li>Soft Skills: Strong communication, proactive, solution-oriented, organized, and able to work effectively in a fast-paced environment.</li></ul>
</div><div><h5 class="jobSectionHeader">Qualification</h5>
Bachelor&rsquo;s Degree in any discipline, Engineering will be advantageous.
</div><div><h5 class="jobSectionHeader">LOCATION</h5>
Dubai.</div></div>

Senior Project Co-ordinator

Longitude Constructions pvt ltd

The ideal candidate will have experience in managing a project from start to finish. This candidate will be able to create a plan of action that will consider a fixed timeline and evaluate risks. This individual should also have experience managing people and be an effective communicator. Looking for 4 to 5 years of experience.Responsibilities&middot; New/Potential client coordination using lead generationSetting up all meetingsPreparation of construction/project schedulesPreparation of BOQ&rsquo;s Final BOQ approvalsPreparing invoices / Bills and following-up on paymentsUpdating records for invoices sent and settledMaintaining updated statement of outstanding amounts as per BOQ payment schedule Receiving site instructions from Architect and issuing to site engineers and following on its completionPreparing project budget and to report over-runs Purchase - settlement - coordination of all vendors Coordinate with site engineers on required construction materials and ordering-confirming delivery Coordinating with clientsProject site visits New products - catalogs &ndash; vendorsQuantity Survey/EstimationDrafting using AutoCAD Other proactive measures to improve business.Qualifications<ul><li>B.E Civil &bull; 4-5 years of experience in construction project management or relevant fields</li></ul><ul><li>Demonstrated ability to deliver a completed project</li></ul><ul><li>Strong communication skills &bull; Experience working with a team</li></ul>Job Types: Full-time, PermanentPay: ₹30,000.00 - ₹50,000.00 per monthWork Location: In person

Senior Project Coordinator

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