staff assistant

American Airlines

<div><div><div><h2 class="jobSectionHeader"><b>Intro</b></h2></div><div><p>
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Why you'll love this job</b></h2></div><div><ul><li>
This job is a member of the Airport Hubs &amp; Gateway Team within the Customer Experience Division.</li><li>
Responsible for handling one or more of the following as their primary role:<ul><li>
Attendance and compliance</li><li>
Distribution of equipment and supplies</li><li>
Coordinating payroll</li><li>
Coordinating and maintaining operation coverage and lost time</li></ul></li><li>
Managing new hire and transfer boarding</li><li>
The pay range for this role is $34,000 to $49,000, taking into account the qualifications and experience of the selected candidate.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll do</b></h2></div><div><ul><li>
Performs a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations</li><li>
Provides assistance with preparation of management presentations and special projects as required</li><li>
Troubleshoots and escalates office technology issues, including telephone and copier machines</li><li>
Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.</li><li>
Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
All you'll need for success</b></h2></div><div><p><b>
Minimum Qualifications- Education &amp; Prior Job Experience</b></p><ul><li>
High School diploma or GED equivalency</li><li>
Previous office/clerical experience</li></ul><p><b>
Preferred Qualifications- Education &amp; Prior Job Experience</b></p><ul><li>
N/A</li></ul><p><b>
Skills, Licenses &amp; Certifications</b></p><ul><li>
Knowledge of MS Office Products including Word, Excel, Powerpoint, etc.</li><li>
Knowledge of policies, procedures, and corporate structure</li><li>
Ability to prioritize work, be detail oriented and meet deadlines</li><li>
Ability to perform in a fast paced environment and handle multiple tasks simultaneously</li><li>
Ability to be self-motivated with strong organizational skills</li><li>
Ability to grasp concepts and functionality of specific software and programs</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll get</b></h2></div><div><p>
Feel free to take advantage of all that American Airlines has to offer:</p><ul><li>
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>
Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.</li><li>
Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Feel free to be yourself at American</b></h2></div><div><p>
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.<br>
<br>
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.</p></div></div></div>

Staff Assistant I, Airport Hub/Gateway

<div>
 <strong>
  Intro
  <br/>
  <br/>
 </strong>
 Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
 <br/>
 <br/>
 <strong>
  Why you'll love this job
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This job is a member of the Airport Hubs &amp; Gateway Team within the Customer Experience Division.
  </li>
  <li>
   Responsible for handling one or more of the following as their primary role:
  </li>
  <ul>
   <li>
    Attendance and compliance
   </li>
   <li>
    Distribution of equipment and supplies
   </li>
   <li>
    Coordinating payroll
   </li>
   <li>
    Coordinating and maintaining operation coverage and lost time
   </li>
  </ul>
  <li>
   Managing new hire and transfer boarding
  </li>
  <li>
   The pay range for this role is $34,000 to $49,000, taking into account the qualifications and experience of the selected candidate.
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Performs a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations
  </li>
  <li>
   Provides assistance with preparation of management presentations and special projects as required
  </li>
  <li>
   Troubleshoots and escalates office technology issues, including telephone and copier machines
  </li>
  <li>
   Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
  </li>
  <li>
   Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  All you'll need for success
  <br/>
  <br/>
 </strong>
 <strong>
  Minimum Qualifications- Education &amp; Prior Job Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School diploma or GED equivalency
  </li>
  <li>
   Previous office/clerical experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications- Education &amp; Prior Job Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   N/A
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills, Licenses &amp; Certifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of MS Office Products including Word, Excel, Powerpoint, etc.
  </li>
  <li>
   Knowledge of policies, procedures, and corporate structure
  </li>
  <li>
   Ability to prioritize work, be detail oriented and meet deadlines
  </li>
  <li>
   Ability to perform in a fast paced environment and handle multiple tasks simultaneously
  </li>
  <li>
   Ability to be self-motivated with strong organizational skills
  </li>
  <li>
   Ability to grasp concepts and functionality of specific software and programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Get
  <br/>
  <br/>
 </strong>
 Feel free to take advantage of all that American Airlines has to offer:
 <br/>
 <br/>
 <ul>
  <li>
   Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
  </li>
  <li>
   Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
  </li>
  <li>
   Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.
  </li>
  <li>
   401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
  </li>
  <li>
   Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Feel free to be yourself at American
  <br/>
  <br/>
 </strong>
 From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
 <br/>
 <br/>
 Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.
</div>


City University of New York

<div><p>Confidential Executive Assistant - Office of the Dean</p>
<p><b>POSITION DETAILS</b></p>
<p>The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master&rsquo;s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school&rsquo;s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York&rsquo;s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.</p>
<p>The School of Medicine is currently seeking a Confidential Executive Assistant. The successful candidate will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. This role will serve as a key resource of administrative support for the Office of the Dean and act as primary point of contact and gatekeeper, handling inquiries and requests as necessary. This role will also assume oversight responsibility for coordinating and managing the daily administrative functions and logistics, ensuring all duties align with the guidance provided by the Dean.</p>
<p>Reporting to the Chief of Staff and or the Dean, the Confidential Executive Assistant&rsquo;s duties include but are not limited to the following responsibilities:</p>
<ul><li><div>Provide executive-level administrative support, including directing incoming calls; taking detailed messages; scheduling meetings (in-person &amp; virtual) and conference calls; overseeing multiple calendars; managing, prioritizing and responding to phone messages and emails;</div></li>
<li><div>
Create meeting minutes by taking detailed notes and recording action items during various meetings and maintain a meeting minutes log; Improve and maintain executive office file storage/management and administrative business processes.</div></li>
<li><div>
Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available for participants; Facilitate high-level correspondence and communications, including scheduling conference calls via Zoom, MSTeams, Cisco Webex Meetings and in-person one-on-one and up to large group meetings.</div></li>
<li><div>
Provide logistical support for special programs, professional development, and internal and external meetings (in-person and virtual), including preparing materials, organizing participant schedules and arranging space and technology needs;</div></li>
<li><div>
Coordinate complex domestic and international travel arrangements for the Dean, ensuring all details are meticulously organized and itinerary is communicated in advance; Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency for the Dean and special guests as well as travel and itinerary for special guest when needed.</div></li>
<li><div>
Collaborate closely with the Chief of Staff regarding daily office management, providing necessary reports and updates to ensure the office is running efficiently; Work on special project for the Dean and Chief of Staff; Assist the Chief of Staff in scheduling tours of facilities, and organizing site visits for special guests and visitors.</div></li>
<li><div>
Monitor office inventory, order supplies as needed, and adhere to the timely processing of various reports using CUNY-Buy; adhere to timely processing of travel reports.</div></li>
<li><div>
Maintain a high degree of professionalism and discretion in handling confidential information.</div></li>
<li><div>
Work closely with the Dean and various members of the leadership team to organize special projects, events and activity timelines; Utilize administrative systems and processes to track commitments and ensure completion milestones.</div></li>
<li><div>
Conduct thorough research on a diverse array of topics and produce findings into recommendations in support of the Dean&rsquo;s needs; Meet predetermined deadlines for coordinating activities (reports, meetings, workshops, training, etc.);</div></li>
<li><div>
Perform other duties as assigned by the Chief of Staff, Dean, or designee.</div></li>
</ul>
<p><b>QUALIFICATIONS</b></p>
<p>Bachelor's degree and four years' related experience required.</p>
<p><b>PREFERRED QUALIFICATIONS:</b></p>
<ul><li><div>Master&rsquo;s degree in Business Administration or related field and five years of experience in administrative support role with at least 3 years year of experience directly supporting senior/executive level staff.</div></li>
<li><div>
1-2 years of experience working in Higher Education within an urban setting.</div></li>
<li><div>
Excellent organizational, analytical, communication and interpersonal skills required.</div></li>
<li><div>
Experience with CUNYFirst or Peoplesoft, CUNY Buy, and other CUNY systems.</div></li>
<li><div>
Proficiency using Microsoft Office applications (Outlook, PowerPoint, Word and Excel); video conferencing platforms (WebEx, MS Teams and Zoom);</div></li>
<li><div>
Demonstrated problem solving, strong project management, research skills, and technology savviness/computer literacy are preferred.</div></li>
<li><div>
Ability to manage multiple projects simultaneously for different stakeholders and meet project deadlines.</div></li>
<li><div>
Ability to work well both independently and collaboratively in a diverse and rapid-paced academic medical environment. Experience working with underrepresented, low-income, and marginalized students working in health-related or STEM (Science, Technology, Engineering, Mathematics, and Medicine) fields or other health professional pipeline programs is highly desirable.</div></li>
<li><div>
Advanced understanding of the importance of inclusion in academic medicine and the impact of educational and healthcare disparities on medicine.</div></li>
<li><div>
Knowledge of CUNY policies and procedures.</div></li>
<li><div>
Demonstrated experience working in the C-Suite; collegiately and confidentially.</div></li>
<li><div>
Ability to work some evenings and weekends.</div></li>
</ul>
<p><b>CUNY TITLE OVERVIEW</b></p>
<p>Supports a Campus or University Executive as a Confidential Assistant, organizing and supervising unit activities.</p>
<ul><li><div>Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule</div></li>
<li><div>
Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community</div></li>
<li><div>
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy</div></li>
<li><div>
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities</div></li>
<li><div>
Procures required internal and external resources and services and manages their utilization</div></li>
<li><div>
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing</div></li>
<li><div>
Participates in special projects and efforts to improve unit effectiveness</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
<p>This position is excluded from union representation.</p>
<p><b>CUNY TITLE</b></p>
<p>Higher Education Assistant</p>
<p><b>FLSA</b></p>
<p>Non-exempt</p>
<p><b>COMPENSATION AND BENEFITS</b></p>
<p>Salary Range: $76,937 - $86,741</p>
<p>Salary commensurate with education and experience.</p>
<p>CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.</p>
<p><b>CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.</b></p>
<p><b>HOW TO APPLY</b></p>
<p>Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31926 or Title: Confidential Executive Assistant. Select &quot;Apply Now&quot; and provide the requested information.</p>
<p>Candidates should provide a resume and cover letter.</p>
<p><b>CLOSING DATE</b></p>
<p>Open until April 12, 2026.</p>
<p><b>JOB SEARCH CATEGORY</b></p>
<p>CUNY Job Posting: Managerial/Professional</p>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p>
<p>CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</p>
<p><b>Job ID: </b>31926</p>
<p><b>Location: </b>CUNY School of Medicine</p>
<p><b>Job Type: </b>Full-Time</p></div>

Confidential Executive Assistant - Office of the Dean

Primary Care Development Corp

<div>Description:<p><br>
</p><p><b>Primary Care Development Corporation (</b><b>PCDC</b><b>): Catalyzing Excellence in Primary Care</b></p><p>
Quality primary care is transformative and a cornerstone of healthy, thriving communities. PCDC, a nationally recognized 501(c)(3) community development financial institution (CDFI), provides capital financing, expertise, and advocacy to expand primary care access and advance health equity in communities that need it most.</p><p>
Built on its 30 years of experience, PCDC is a statewide convener and primary care expert that brings safety net providers together to develop the care models and business practices necessary to remain longstanding, viable businesses with measurable impact. In addition, we continue to support providers to succeed in various State and Federal-led transformation initiatives (e.g., AHEAD, the NY 1115 Medicaid Waiver, Patient-Centered Medical Home, etc.).</p><p>
Reporting directly to the Chief of Staff, the Special Assistant is a strategic operational partner to the CEO and Chief of Staff. This role leads cross-functional initiatives such as technology implementation and annual ratings, applies policy and operational judgment when leading projects, and ensures alignment of priorities across the enterprise by tracking, managing, and surfacing roadblocks as necessary. The Special Assistant exercises discretion and independent decision-making in planning, prioritization, and follow-through for the Office of the CEO</p><p>
This is a hands-on role for someone who thrives in an office environment and displays strong judgment, discretion, and self-direction in accomplishing goals. Previous experience in startups, technology, or other similarly dynamic environments strongly preferred. Must be able to secure becoming a NYS notary public within the first six (6) months of employment</p><ul><li><b>Annual Salary Range</b>: $90,000- $110,000 (non-exempt; hourly)</li><li><b>Work environment</b>: Hybrid (in-office, 3- 4 days / week)</li><li> <b>For full consideration: A thoughtful </b><b>cover letter</b><b>, </b><b>resume</b><b> and </b><b>completed online application is required.</b></li></ul><p><b>
No phone calls or staffing firms please.</b></p><p><b>
Position Description:</b></p><p>
Office of the CEO: 60%</p><ul><li>
Manage scheduling, travel bookings, and expenses for the CEO and as requested.</li><li>
Oversee and manage cross-departmental initiatives on behalf of the Office of the CEO, defining scope, selecting appropriate solutions, setting timelines, and tracking milestones, drive accountability for outcomes.</li><li>
Establish and maintain an action-tracking system across initiatives; monitor dependencies and escalate issues as necessary.</li><li>
Act as liaison to the Board of Directors, including setting meetings, ensuring agendas and materials are sent in a timely fashion, managing Board governance requirements, and facilitating communication between as needed.</li><li>
Handle sensitive and confidential information with absolute discretion.</li><li>
Other duties assigned and needed.</li></ul><p>
Organizational Support: 40%</p><ul><li>
Lead CRM governance: establish standards, best practices, and usage policies; partner with PCDC units to improve usage.</li><li>
Restructure company intranet to meet current needs, maintain its organization, and ensure materials remain current.</li><li>
Oversee event planning and execution, including the annual Gala and symposium.</li><li>
Oversee contract workflow processes in partnership with Legal/Finance; ensure procedural compliance, cycle-time targets, and continuous improvement.</li><li>
Maintain Notary Public commission (or obtain within 6 months) to support contract execution.</li><li>
Serve as point of contact for internal software/program questions not managed by external IT; coordinate enablement, access, and adoption plans across stakeholders.</li><li>
Other duties assigned and needed.</li></ul><p><br>
</p><p>In addition to a competitive salary, PCDC offers a comprehensive benefits package, including:</p><p><br>
</p><ul><li>Medical</li><li>Dental</li><li>Vision</li><li>HRA</li><li>STD &ndash; company paid</li><li>LTD &ndash; company paid</li><li>Life Insurance - company paid</li><li>Voluntary Life</li><li>403(b) retirement</li><li>Flexible Spending account (FSA)</li><li>Dependent Care (DCA)</li><li>Commuter Benefits</li><li>Paid Family Leave</li><li>Generous paid vacation, sick and personal days</li><li>Paid holidays</li><li>Employee Assistance Program (EAP)</li><li>Public Service Loan Forgiveness (PSLF) application support</li></ul><p><i>
The Primary Care Development Corporation (PCDC) is committed to creating and maintaining a diverse and inclusive workplace. We are proud to be an equal opportunity employer. We give full consideration for employment to all qualified applicants regardless of race, color, creed, religion, sex, gender, gender identity or expression (including transgender status), sexual orientation, national origin, ancestry, citizenship status, age, disability or handicap, veteran status, marital status, pregnancy, genetic information or any other characteristic protected by applicable law.</i></p><p><b>
No phone calls or staffing firms please.</b></p>
Requirements:<p><br>
</p><p><b>Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree from an accredited college or university.</li><li>
3&ndash;5+ years&rsquo; experience supporting a CEO, founder, or senior executive in a fast-paced, dynamic, detail-oriented environment with demonstrated project leadership.</li><li>
This position works from the corporate office located in Lower Manhattan 3-4 days a week and as needed.</li><li>
Current NYS notary public designation preferred; willing to become a NYS notary public within 6 months from date of hire.</li><li>
 Highly organized, detail-oriented, and process-driven.</li><li>
Self-motivated and flexible, with a positive attitude, able to work independently; and affinity for upskilling.</li><li>
Strong oral and written communication skills.</li><li>
Strong interpersonal skills and proven ability to work effectively with a wide variety of people and organizations, and in cultural and ethnically diverse environments.</li><li>
Excellent teamwork and strong time management skills are essential.</li></ul></div>

Special Assistant

TBG | The Bachrach Group

<div>
 <p>
  PERSONAL ASSISTANT/EA
 </p>
 <p>
  <br/>
 </p>
 <p>
  NYC 4 days plus one day in Westchester
 </p>
 <p>
  <br/>
 </p>
 <p>
  Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 </p>
 <p>
  This is not a remote role!
 </p>
 <p>
  Must have exceptional MS Office skills and be a strong communicator.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Should you or anyone you know be interested and qualified, please send resume to:
 </p>
 <p>
  <br/>
 </p>
 <p>
  maggi@bachrachgroup.com
 </p>
</div>


Executive Personal Assistant

<div>
 <p>
  <br/>
  <strong>
   Responsibilities
  </strong>
  <ul>
   <li>
    Manage working calendar, sending meeting invites, providing updates and adjustments as needed
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Act as a point of contact for incoming mail, phone calls and email inquiries, externally and internally
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Deliver timely and accurate responses and updates concerning EIC and any direct W staff
   </li>
   <li>
    Coordinate all staff meetings for the entire W team, making sure to align availability and ensure smooth logistics
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Coordinate advertising meetings amongst sales teams in New York, Milan and Paris, remaining in contact with Europe teams during corresponding fashion weeks
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Liaise across multiple time zones and reflect accurate meeting time within calendar for EIC and all meeting attendees
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Organize all aspects of fashion week, retrieving accurate show schedules, communicating EIC&rsquo;s show selects to respective brands, clearly indicating all show details in EIC&rsquo;s calendar and ensuring drivers itinerary is accurate and up to date
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Arrange and coordinate all travel for EIC, book flights, hotel accommodations (ensuring EIC receives best available rate), airport transfers for each leg and chauffeurs for the duration of trip when necessary
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Organize, submit and track all expenses for EIC and Editor at Large
   </li>
   <li>
    Outline budgets for EIC and necessary W team members when in attendance (Fashion Weeks, Travel, Relevant Events, Etc.)
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Travel with EIC and provide support as needed, for photo shoots and events
   </li>
   <li>
    Maintain working relationship with brands and relevant contacts to ensure continued support of EIC
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Occasionally aid with personal tasks
   </li>
   <li>
    Regularly communicate with EIC and preserve a trusting, professional and transparent relationship
    <br/>
   </li>
  </ul>
  <p>
   <br/>
  </p>
  <strong>
   Responsibilities
  </strong>
  <ul>
   <li>
    At least one year experience as an assistant
   </li>
   <li>
    Extremely organized and detail-oriented
   </li>
   <li>
    Ability to multitask and prioritize in a fast-past environment
   </li>
   <li>
    Ability to anticipate needs and thoroughly follow through
   </li>
   <li>
    Maintains professionalism and demonstrates discretion in all areas
   </li>
   <li>
    Knowledge of fashion and entertainment, its surrounding culture and is eager to learn and grow within the industry
    <br/>
   </li>
  </ul>
  <ul>
   <li>
    Proficient in Google Suite, Zoom, Slack and Ramp
    <br/>
   </li>
  </ul>
 </p>
 <p>
  <br/>
 </p>
 <br/>
 <p>
  We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 </p>
 <br/>
 <br/>
 <span>
  BDG Media Inc. is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected category.
 </span>
</div>


Assistant to the Editor-In-Chief, W

Pocketbook Agency

<div>
 <p>
  We are seeking a high-level Executive Personal Assistant to assist our client a busy private individual and her family in New York. This role will work in Manhattan and at the family's second home in the Hamptons, NY. Ideal candidates will have 4+ years of experience supporting an executive or individual in a similar capacity. This role will heavily focus on calendar management, overseeing the household staffs, working with vendors, and heavy travel coordination. This is a great opportunity to work for a lovely individual and their family.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Individual and family scheduling and coordination
  </li>
  <li>
   Heavy personal and family travel coordination as well as itinerary creation
  </li>
  <li>
   Overseeing staff members including scheduling, troubleshooting issues as they arise, handling pto requests, and maintaining standards
  </li>
  <li>
   Keeping track of budgeting
  </li>
  <li>
   Managing renovation projects on multiple homes
  </li>
  <li>
   Running errands and gifting
  </li>
  <li>
   Handling logistics and operations as needed
  </li>
  <li>
   Booking car services
  </li>
  <li>
   Dinner reservation booking and appointment scheduling
  </li>
  <li>
   Other ad hoc projects as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements:
 </p>
 <ul>
  <li>
   Must be able to provide excellent references and pass an in-depth background check
  </li>
  <li>
   Must be able to work from Manhattan and the Hamptons
  </li>
  <li>
   Must be highly proactive, a self-starter, and detail-oriented
  </li>
  <li>
   Must have prior experience in entertainment or working with a celebrity in a similar capacity
  </li>
  <li>
   Must have knowledge of popular restaurants in NYC and the Hamptons
  </li>
  <li>
   Must be tech-savvy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Location:
 </p>
 <p>
  New York or New Jersey. Hybrid with some flexibility. Travel to the Hamptons as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Compensation:
 </p>
 <p>
  Up to $150k DOE, benefits, bonus opportunity.
 </p>
 <p>
 </p>
</div>


Executive/Personal Assistant to Private Family

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