staff assistant

Stony Brook University

<div><div>Department Staff Assistant</div><div><div> 
Required Qualifications (as evidenced by an attached resume): 
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor&rsquo;s degree, an Associate's degree (foreign equivalent or higher) and two (2) additional years of full-time experience (as described below) may be considered. Two (2) years of full-time administrative experience, which may include HR-related activities, including working with supervisors and employees, as well as providing counsel on, and interpretation of, policies and procedures. Experience with Google Applications, or similar software. 
 
Preferred Qualifications: 
Working knowledge of the differences between Research Foundation (RF) and State University of New York (State) employment. Experience in human resources, recruiting, hiring, onboarding, training, and supporting employees. Experience in processing and administering visa transactions. Experience working with university electronic administration systems, such as Taleo, TMS Concur, Direct Travel, AVID, PeopleSoft, RF Report Center, Wolfmart, or other human resources systems. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies &amp; procedures. Experience liaising with human resources. 
 
Brief Description of Duties: 
The Stony Brook University Department of Biochemistry and Cell Biology (BCB), within the College of Arts and Sciences (CAS), is seeking a Department Staff Assistant. The Department Staff Assistant will report to and work closely with the BCB departmental administrator and chair, in a very high-volume, multi-dimensional role. The position will be directly responsible for independently managing two key components of the BCB administration: human resources and the departmental seminar program. Meet with faculty to discuss specifics for their invited speaker. All travel arrangements, including Flights for invited speakers, car service for speakers, and reservations for lodging, dinner, and lunches for invited speakers. Submit all reimbursements for related speakers' travel expenses, accurately advertise seminars on campus and websites, and prepare honorariums for invited speakers. Assisting with all administrative aspects associated with this department's activity.</div>
The ideal candidate will have a strong understanding of HR processes and regulations, as well as excellent communication and interpersonal skills. The ability to work independently, manage multiple tasks, and maintain confidentiality is crucial for this role. As the primary liaison with the University HR office, the Incumbent independently manages all activities related to position description development, new hires and reappointments, payroll matters, visa and immigration, AA/EEO and university compliance, performance documentation management, and other relevant tasks. This position requires a skilled professional who demonstrates a high level of independence and sensitivity regarding all personnel, as well as the ability to maintain strict confidentiality and discretion. The ideal candidate will be able to work collaboratively in a team environment and must be accustomed to meeting deadlines. The selected candidate will exercise sound judgment in making decisions, with a focus on delivering excellent customer service. To be successful in this position, Outstanding organizational skills and exceptional attention to detail are essential, enabling effective and independent administration of the day-to-day workflow. An ideal candidate will have proficiency in managing projects and tasks from inception to completion. The ideal candidate will also possess exceptional interpersonal and problem-solving skills, as well as the ability to adapt to a changing work environment.
Personnel, Recruitment, and Process Management: This position will be responsible for the bulk of the day-to-day human resources transactions in BCB, including:
Personnel, Recruitment, and Process Management:<ul><li>
Write/create position descriptions, devise recruitment packages, establish and charge search committees, advance and disposition candidate files through the electronic applicant system, close searches, manage offers, onboard new hires, and initiate pre-employment promptly. Process all employment-related transactions related to existing appointments for all BCB staff, Research technicians, postdoctoral fellows, salaried and non-salaried adjuncts, volunteers, affiliates, summer project aides, and retirees.</li><li>
Develop internal procedures and implement already established HR policies. Under the direction of the BC administrator, provide guidance to faculty and staff on HR-related matters of the university, state, and/or RF policies and procedures (e.g., time and attendance rules, policies, benefit plans, and enrollment deadlines and waiting periods, payroll deadlines, direct deposit, deductions, lags, etc.).</li><li>
Monitor the end dates of RF employees who are reappointed on grants for payroll purposes. For state staff appointments to ensure permanent appointment eligibility. Coordinate with supervisors to submit permanent appointment packages. Under the direction of the BC administrator, ensure all performance evaluations and program documents are processed promptly and are 100% compliant. Oversee the administration and maintenance of BCB personnel files. Track and coordinate the department of human resources documentation.</li><li>
Assist with new State/RF hires with information and resources to facilitate their transition into the department and campus community.</li><li>
Initiate and approve BCB Visa application H1B or J1 requests for international visiting scholars, scientists, and hires. Select proper visa types for all visitors (paid or unpaid)</li></ul>
Department Seminar Program Coordinator:<ul><li>
The Department Staff Assistant will handle all administrative aspects associated with the seminar program. Includes meeting with the faculty host to discuss specifics for their invited speaker, creating invitations for prospective seminar speakers, scheduling speaker itineraries, tracking and processing related reimbursements, accurately publicizing the seminar on Campus Announcements and the Department website, and preparing forms for honorariums for invited speakers. Creates invitations for prospective seminar speakers, providing and scheduling speaker itineraries, including dinner, lodging, car service, and process-related reimbursements. Accurately publicize the seminar on Campus Announcements and the Department website, with distribution of seminar notices via email to the campus community.</li></ul>
Faculty Research Seminar:<ul><li>
Organize monthly faculty research seminars during the academic semester. Manages logistical arrangements for seminars.</li></ul>
Departmental Room Reservation &amp; Mail Room &amp; Telephone Directory List<ul><li>
Maintain the reservation Google Drive calendar for all conference rooms, is posted on Google Drive in the appropriate rooms. Update the Google Group email list when employees are hired and remove those who have been terminated. Retrieves and sorts mail from the mail room.</li><li>
Other duties and projects as assigned, appropriate to rank and mission</li></ul>
Special Notes: 
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. 
 
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. 
 
For this position, we are unable to sponsor candidates for work visas. 
 
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. 
Visit our WHY WORK HERE page to learn about the total rewards we offer.
#LI-TG1<div> 
</div></div><div>
Job Number: 2600512</div><div>
Official Job Title: Staff Assistant</div><div>
Job Field: Administrative &amp; Professional (non-Clinical)</div><div>
Primary Location: US-NY-Stony Brook</div><div>
Department/Hiring Area: Biochemistry and Cell BIology</div><div>
Schedule: Full-time Shift :Day Shift Shift Hours: 9-5</div><div>
Posting Start Date: Feb 23, 2026</div><div>
Posting End Date: Mar 9, 2026, 10:59:00 PM</div><div>
Salary:$55,000 - $65,000</div><div>
Appointment Type: Term</div><div>
Salary Grade:SL2</div><div>
SBU Area:Stony Brook University</div></div>

Department Staff Assistant

Wilson Elser

<div><div>Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms.</div>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our Portland office.

This position is on-site five days per week.

Qualifications
<ul>
<li>1+ years of office experience; Legal experience is a plus</li>
<li>High level of motivation with ability to work independently and as part of a team</li>
<li>Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys</li>
<li>Ability to work in a fast-paced environment with changing priorities</li>
<li>Extremely detail-oriented and able to prioritize a heavy workload</li>
<li>Effective oral, written, and interpersonal communication skills</li>
<li>Proficiency in MS Office, including Outlook, Word and Excel</li>
<li>Experience with databases and data entry a plus</li>
</ul>
Responsibilities
<ul>
<li>Provide general administrative and clerical support as directed</li>
<li>Monitor service notifications, download and save documents in iManage and circulate to team members as appropriate</li>
<li>Process matters for closing</li>
<li>Assist with reception coverage, including answering telephone and directing calls, greeting office visitors, and preparing conference rooms for meetings</li>
<li>Manage and update data using Excel spreadsheets</li>
<li>Print and send out mail</li>
<li>Prepare case information sheets (address lists)</li>
<li>Prepare master captions and COS</li>
<li>Follow-up on vendor invoices</li>
<li>Print documents for notebooks, if not billable</li>
<li>Make copies</li>
<li>Prepare basic cover letters</li>
<li>Breakdown binders and recycle materials</li>
<li>Download documents from CD's for paralegal review</li>
<li>Other administrative tasks as assigned</li>
</ul><div>
Why Should You Apply?
<ul>
<li>Benefits: Outstanding benefits package, including 401k match and generous PTO plan</li>
<li>Career Growth: Ample opportunities for professional development and advancement</li>
<li>Employee Perks: Access to corporate discount plans and other benefits</li>
</ul><h5 class="jobSectionHeader">Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.</h5>
<h5 class="jobSectionHeader">Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.</h5>
<h5 class="jobSectionHeader">Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.</h5>
<h5 class="jobSectionHeader">California Residents may review our CCPA notice for applicants and employees here.</h5>
<h5 class="jobSectionHeader">#ZR</h5></div></div>

Legal Staff Assistant

Signature HealthCARE LLC

<div>About Us :
<div>
Welcome to Signature Healthcare of Muncie, it is a 185-bed facility. It is our mission as a family- based organization to revolutionize the long-term care industry through a culture of patient centered healthcare services, personalized spirituality, and real quality of life initiatives. The vision, to radically change the landscape of long-term care forever. Through education and empowerment, we earn the trust of every patient, family member, and the community we serve.</div>
About Signature :
<div>
Signature HealthCARE is a family-based healthcare company offering integrated services across multiple states. Our continuum of care includes skilled nursing, rehabilitation, assisted and memory care, and home-based services supported by innovative technologies like telehealth and Care.ai-enabled solutions.</div><div> 
We are committed to advancing person-directed care and quality outcomes. Many of our facilities continue to receive high performance ratings and accreditations. As an award-winning organization recognized over the years by national outlets such as U.S. News &amp; World Report, we take pride in fostering compassionate care environments and being an employer of choice in the healthcare industry.</div>
How you Will make a Difference:

Our Plant Operations Staff assists the Plant Operations Director by making a difference in the lives of our stakeholders and residents by ensuring our facilities, equipment, and utilities are in good working order and that property grounds are maintained in accordance with facility policies and state and federal regulations.
What you Need to make a Difference:
<ul><li>High school diploma or GED required or equivalent related work experience.</li><li>
Ability to operate various pieces of equipment to include: lawn mower, weed eater, blower, edger, pressure washer, chainsaw, etc.</li></ul>
Our exceptional Benefits Package and Signature Perks include the following and more! (if applicable):
<ul><li>Medical, Dental and Vision &ndash; Voluntary Life/Disability</li><li>
401(K) and Roth 401(K)</li><li>
Tuition Forgiveness/Education Reimbursement</li><li>
A variety of additional specialized Insurances</li><li>
Pay Advance and Next Day Pay!</li><li>
Paid Time Off (PTO)</li><li>
Partner Perks and Discounts!</li><li>
Reward &amp; Recognition Program (HEART)</li><li>
Vital Links</li></ul>
At Signature HealthCARE, our team members are permitted &ndash; no, encouraged &ndash; to employ their talents and abilities to solve problems. 
Our culture is built on three distinct pillars: Learning, Spirituality and Intra-preneurship. 
Each pillar has its own staff and initiatives, ensuring that our unique culture permeates the entire organization. 
Come see what the revolution is all about! 
Signature HealthCARE is an Equal Opportunity-Affirmative Action Employer &ndash; Minority / Female / Disability / Veteran and other protected categories
Pay Range: USD $16.43 - USD $17.79 /Hr. Indeed Hashtag: #munciemaintenance #muncieLTC</div>

Plant Staff - Maintenance Assistant

OnTrac

OnTrac is hiring an Executive Assistant!
 
Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter!
 
Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S.
 
Location: Hybrid, Dallas TX
 Salary: $85-$120k
 
Employment Logistics: 
The Executive Office Assistant supports the day-to-day operations and projects of the C-Suite Executives. The role of the Executive Assistant requires attention to detail as well as leadership, discretion, and organizational skills. The position is outlined below, but it is not limited to these requirements and responsibilities. This is a hybrid role, supporting in office 3-5 per week based on company needs.
 
Your Mission in Motion: 
Provide all aspects of administrative assistance and support to the Executive Team and Senior Leaders, maintain a working knowledge of company’s policies and procedures and staff schedules.
 
Coordinate all facets of travel and meeting arrangements. Prepare, reconcile, and submit expense reports.
 
Assist in managing the office, including ensuring adequacy of office supplies, keeping common areas tidy, welcoming visitors, etc.
 
Maintain and update multiple calendars. This includes scheduling meetings/calls.
 
Manage and distribute digital mail.
 
Provide support to other departments as requested to meet specific deadlines.
 
Act as a liaison between the company, customers and vendors
 
Coordinate special projects and events.
 
Perform any other tasks or assignments as deemed necessary by the organization.
 
Paving your way to your success: 
Excellent verbal and written communication and attention to detail.
 
The dynamic nature of this role requires that the ideal candidate has exemplary time management skills and the ability to identify and anticipate the Executive’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Leadership Team, Board Members and other high-level managers in the company.
 
To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and company information while exercising professionalism and discretion.
 
Must be prepared and able to assist in executing communications and scheduling which maximizes the Executives visibility.
 
Good interpersonal skills as a team player capable of cultivating productive working relationships across the association staff and with its Executives.
 
Unpacking the Benefits: 
Competitive individual and group benefits
 
Medical, Dental, and Vision insurance
 
Paid Time Off including Holiday pay
 
401(k) with company match
 
Safe and clean work environment
 
The Must-Haves: 
Bachelor's Degree preferred.
 
Minimum 2+ years of relevant experience in executive/administrative assistance
 
Proficiency with Microsoft Excel, Word, and PowerPoint
 
Demonstrates effective interpersonal and communication skills, both verbally and in writing
 
Ability to work independently.
 
Ability to multitask.
 
Ability to handle sensitive matters and maintain confidentiality.
 
If you are excited to be part of our team and grow with our OnTrac family, we invite you to apply!
 
Ontrac is proud to be an Equal Opportunity Employer
 
OnTrac is an equal opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace. If you are excited to be part of our team and contribute to our talent acquisition efforts, we invite you to apply.
 
Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer.

Executive Assistant

Shan Marketing Services

We are seeking an enthusiastic HR Intern to join our team and provide invaluable support to our HR department. Your role will involve performing a variety of administrative tasks, including updating employee records, screening resumes, and scheduling interviews.This internship offers an excellent opportunity to gain firsthand experience in HR operations and gain insight into our company&rsquo;s approach to payroll, recruiting, and employee development.If you are eager to kick start your HR career and work in a dynamic environment that values growth and development, we look forward to meeting you and providing you with a valuable learning experience.Responsibilities<ul><li>Update our internal databases with new employee information, including contact details and employment forms</li><li>Gather payroll data like leaves, working hours and bank accounts</li><li>Screen resumes and application forms</li><li>Schedule and confirm interviews with candidates</li></ul>Requirements and skills<ul><li>Experience as a Staff Assistant or similar junior HR role is a plus</li><li>Experience with MS Office</li><li>Good understanding of full-cycle recruiting.</li><li>Organisational skills</li><li>BSc in Human Resources Management or similar field</li></ul>Job Type: Full-timeStipend: 20,000Work Location: In personJob Type: Full-timeWork Location: In person

INTERN(HR)

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.
About the Role
Reporting to the Regional Headquarters&rsquo; CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities
<ul><li>Serve as assistant of the Regional Headquarters&rsquo; CEO.</li><li>Organize and program CEO agenda.</li><li>Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.</li><li>Liaise with colleagues and external contacts to book travel and accommodation.</li><li>Organize and store paperwork, documents and computer-based information.</li><li>Maintain office systems.</li><li>Book rooms and conference facilities.</li><li>Attend meetings, take minutes and keep notes.</li><li>Manage and maintain administrative budgets, as well as invoice.</li><li>Liaise with staff in other departments and with external contacts.</li><li>Order and maintain stationery and equipment.</li><li>Sort and distribute incoming post and organize and send outgoing posts.</li><li>Make translation from Arabic to English and vice-versa of all required communications.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2>Key Competencies and Skills
<ul><li>A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Willingness to learn and grow in administrative support functions.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory. Italian language is a plus.</li><li>Saudi National is a mandatory requirement.</li></ul>
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

EXECUTIVE ASSISTANT

Egis

<div>
 
 Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
 
 
 
 
 For more information, visit: https://waagnerbiro-bridgeservices.com
 
 
 
 
 
 
 Job Description
 
 
 
 
 We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.
 
 
 
 <ul>
 <li>
 Manage and maintain office schedules, including appointments, meetings, and travel arrangements
 </li>
 <li>
 Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members
 </li>
 <li>
 Prepare and edit various documents, reports, and presentations using Microsoft Office Suite
 </li>
 <li>
 Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports
 </li>
 <li>
 Organize and maintain physical and digital filing systems for easy retrieval of information
 </li>
 <li>
 Coordinate office supplies inventory and place orders as needed
 </li>
 <li>
 Assist in planning and organizing company events and meetings
 </li>
 <li>
 Provide general administrative support to various departments as required
 </li>
 <li>
 Greet and assist visitors, ensuring a professional and welcoming office environment
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be a UAE National
 </li>
 <li>
 1-3 years of experience in an administrative role
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent verbal and written communication skills in English and Arabic
 </li>
 <li>
 Attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Basic accounting and bookkeeping knowledge
 </li>
 <li>
 Familiarity with office equipment operation and maintenance
 </li>
 <li>
 Bachelor's degree in Business Administration or related field (preferred)
 </li>
 <li>
 Knowledge of UAE business practices and culture
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 A Valid UAE Driving License
 
 
 
</div>

Administration Assistant ( UAE National )

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