staff assistant

State of Florida

<div>Requisition No: 866330
Agency: Department of Health
Working Title: OPS STAFF ASSISTANT - 64801550
 Pay Plan: Temp
Position Number: 64801550
Salary: $15.00 per hour
Posting Closing Date: 12/19/2025
Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH 


Open Competitive Opportunity 


This is a responsible, technically varied, and complex position providing clerical and health support services and assistance to clients served through the Medical Foster Care (MFC) program in Brevard, Osceola, Orange and Seminole Counties. 


Your Specific Responsibilities: 

<ul><li>Collaborates regularly with program staff and management to develop seamless support processes for effective delivery of program services.</li>
<li>Prepares and sends all requested correspondence and documents including, but not limited to, consents, shelter orders, closure letters, medical and psychosocial records, care plans, etc. as directed for all new referrals and existing program clients.</li>
<li>Reviews all incoming correspondence, notifying specialty team of receipt and tasks to follow up. Follows up on requested correspondence and needed documents.</li>
<li>Sorts, scans, uploads, indexes, and files all client and program related documents and records received into appropriate files, including electronic systems, timely and per policy. Initiates and maintains client records according to policy. Maintains electronic and paper records in an orderly fashion.</li>
<li>Assembles new MFC administrative records as needed. Assists staff in the preparation and maintenance of administrative records. Assembles new in-home MFC records as required. Assists staff in the preparation and maintenance of records, including thinning appropriately.</li>
<li>Prepares MFC records for closure as directed and per policy. Redacts and processes all records for children who are adopted, per policy.</li>
<li>Maintains MFC schedules as requested. Schedules virtual or phone conferencing meetings or physical conference rooms as needed for MFC monthly staffing's, parent pre-service or service trainings and any needed program meeting or home visit as requested.</li>
<li>Schedules and monitors MFC appointments as requested.</li>
<li>Monitors electronic systems monthly to review Medicaid Managed Medical Assistance (MMA) plan assignment for each MFC client assigned to and notifies staff of any upcoming changes. Coordinates new MMA plan representative into staffing scheduling and invitations.</li>
<li>Provides support and assistance with directives from program staff to include schedule coordination, maintaining calendars, attending team meetings, and taking minutes. Assists with travel, as office champion, related to program home and community.</li>
</ul>
Required Knowledge, Skills, and Abilities:
<ul><li>Knowledge of quality improvement and data collection,
</li><li>Sound judgement and decision-making skills.</li>
<li>Critical thinking and active listening skills.</li>
<li>Ability to process and implement change.</li>
<li>Ability to use multiple computer programs and software as well as common office-based equipment such as computers, scanners and copiers</li>
<li>Ability to prioritize work and change priorities and adjust as needed or directed.</li>
<li>Ability to work independently and self-monitor work for accuracy and maximize productivity.</li>
<li>Knowledge of patient confidentiality laws.</li>
<li>Ability to problem solve.</li>
<li>Ability to work effectively with a health care team and maintain an effective working relationship with team members.</li></ul> 


Minimum Qualifications:
<ul>
<li>High school diploma or equivalent.</li> 
</ul>
Preferred Qualifications:
<ul>
<li>1 - 3 years as an administrative or clerical assistant in a health care setting.
</li><li>Proficient with Microsoft Office Suite of programs and use of electronic health record.</li>
<li>Excellent written and oral communication skills and attention to detail.</li>
</ul>
Florida Department of Health Mission, Vision, and Values: 

Mission: 

To protect, promote &amp; improve the health of all people in Florida through integrated state, county &amp; community efforts. 

Vision: 

To be the Healthiest State in the Nation. 

Values: 

I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals &amp; solve problems.
A ccountability: We perform with integrity &amp; respect.
R esponsiveness: We achieve our mission by serving our customers &amp; engaging our partners.
E xcellence: We promote quality outcomes through learning &amp; continuous performance improvement. 

Where You Will Work: 


We will be accepting candidates for two locations:
<ul><li>Viera, FL 32940
</li><li>Orlando, FL 32803</li></ul> 


The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available: 

State of Florida 401(a) FICA Alternative Plan (mandatory)

Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

Workers&rsquo; Compensation (mandatory, if needed)

Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Deferred Compensation (voluntary)

Employee Assistance Program (voluntary)

And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com. 

Please be advised: 

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. 

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. 

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

OPS STAFF ASSISTANT

<div>Requisition No: 866268
Agency: Children and Families
Working Title: STAFF ASSISTANT OPS - 60934063
 Pay Plan: Temp
Position Number: 60934063
Salary: $18 - $22 per hour
Posting Closing Date: 12/14/2025
Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida&rsquo;s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency&rsquo;s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. 


TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE. 


This is a highly responsible and professional position serving as the OPS Staff Assistant the Business Operations Unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply. 


Specific Duties and Responsibilities include:
<ul>
<li>Performs personnel management functions for the Office of Substance Abuse &amp; Mental Health and consults with supervisors and management on personnel actions.</li>
<li>Investigates, research, and provides consultative advice on personnel issues and actions.</li>
<li>Maintains proficiency with current personnel rules and regulations.</li>
<li>Maintains position descriptions, classifications specifications, records of personnel and budget actions relative to establish new positions or effecting changes to existing positions.</li>
<li>Advertises position vacancies and proactively maintains control of the recruitment process to ensure appropriate recording, review, acknowledgement and processing of all applications.</li>
<li>Completes all forms necessary to sustain employment processes.</li>
<li>Assists new employees getting established in People First. Monitors records for evaluation due dates and works with supervisors to ensure that employee evaluations are completed timely.</li>
<li>Creates and maintains facility vacancy report</li>
<li>Evaluates expenses and works with staff to ensure that all expenses have been properly recorded, research and resolve discrepancies.</li>
<li>Performs purchasing functions for the department and makes recommendations for cost savings. Analyzes expenditures and offers recommendations.</li>
<li>Other duties as assigned.</li></ul> 


Knowledge, Skills and Abilities required for the position:
<ul>
<li>Knowledge of Department of Management Services Personnel Rules;</li>
</ul><ul><li>Knowledge of People First;</li>
<li>Proficient user of Microsoft Office Word, Excel, Power Point, Outlook and SharePoint to query, interpret, prepare and report data;</li>
<li>Skills in using communication principles and techniques to effectively convey information, orally and in writing;</li>
<li>Skills in knowing how to find information and identifying essential information;</li>
<li>Advanced skill and ability to perform basic arithmetical calculations;</li>
<li>Skills in time management and organization;</li>
<li>Ability to understand and apply applicable human resource rules, regulations, policies and procedures;</li>
<li>Ability to use critical thinking to provide alternative approaches;</li>
<li>Ability to produce written work products that display a high level of competence and job knowledge;</li>
<li>Ability to compile data from various sources, organize data into a logical format, and make oral presentations;</li>
<li>Ability to plan, organize, and coordinate work assignments; and</li>
<li>Ability to utilize problem-solving techniques.</li></ul> 


Minimum Qualifications:
<ul>
<li>A have a high school diploma or equivalent and four years&rsquo; experience providing highly responsible administrative support.</li>
</ul><ul><li>Two years of experience using Microsoft Office Suites.</li>
<li>Two years of experience writing formal business communications, including emails.</li>
<li>Valid Driver&rsquo;s License (Travel is required to attend off-site job fairs, interviews and meetings as needed).</li></ul> 


Candidate Profile (application) must be completed in its entirety:
<ul>
<li>Include the supervisor names and phone numbers for all periods of employment.</li>
<li>Account for and explain gaps in employment so that the hiring process is not delayed.</li>
<li>Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.</li>
<li>It is unacceptable to use the statement &ldquo;See Resume&rdquo; in place of responding to qualifying questions and entering work history.</li>
<li>If you experience problems applying online, please call the People First Service Center at (877) 562-7287.</li></ul> 


Benefits of Working for the State of Florida:
<ul>
<li>Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits.</li>
<li>For a more complete list of benefits, visit www.mybenefits.myflorida.com.</li></ul> 
 
DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

STAFF ASSISTANT OPS

City of Orlando

<div><div>Job Posting End Date - Applications will no longer be accepted starting</div>
12-13-2025<div></div><div>
Job Summary</div><div>
Salary: $17.00</div><div></div><div><div><div><div><div><div><div><div><div><div>
If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at <div>jobs@orlando.gov</div> or 407-246-2062.</div><div></div><div>
Performs varied, complex secretarial and/or clerical work of above-average difficulty and usually of a specialized nature involving complicated and varied procedures or work methods and permits reasonable initiative and independent judgment. Primary functions include maintaining complex records, gathering and developing statistical data for reports, providing information/customer service, interviewing, and verifying technical information. This position requires applying specialized knowledge in interpreting ordinances, rules, regulations, or procedures, working independently on certain assignments, and/or overseeing the work of a small clerical staff performing routine repetitive duties. Work is performed according to general instructions and/or established guidelines, which apply to most usual work situations. Work problems involving significant departure from standard policy or procedure are reviewed with the Supervisor for final determination. Work is generally reviewed through random spot checks of records or discussion of problems. However, unusually important or complicated assignments are checked in detail upon completion.</div><div></div><div>
Minimum Requirements:</div><div>
Associates degree with coursework in law, legal studies, public administration required or related field or equivalent plus one year of clerical/or secretarial experience required; or an equivalent combination of education, training, and experience. Must have some experience using Microsoft Office Suite.</div></div></div></div></div></div></div></div></div></div><div></div><div>
THIS IS A PART_TIME_POSITION WITH NO GUARANTEE OF A CERTAIN NUMBER OF HOURS AND NO BENEFITS. THIS POSITION INVOLVES WORKING ON A TEMP/SEASONAL CONTRACT WHICH CAN BE RENEWED ANNUALLY BASED ON PERFORMANCE AND BUSINESS NEEED.</div><div></div><div>
Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062.</div><div></div><div>
If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows:</div><ul><li>
Two (2) years of direct experience for an associate degree;</li><li>
Four (4) years of direct experience for a bachelor's degree;</li><li>
Six (6) years of direct experience for a master's degree; or</li><li>
Nine (9) years of direct experience for a doctoral degree.</li></ul></div>

Temporary Staff Assistant (Human Relations)

NPMG

Customer Service Representative / HOA National Property Management Group/NPMG $38,000 - $45,000 a yearAbout the Job -NPMG is a firm that specializes in the Management of Community Associations. We are seeking a Customer Service Representative to join our team. Our team is experienced in management and we have a growth plan that focuses on relationships with our clients. Our goal is to surpass the expectations of our customers with superior customer service.Skills Required:&middot; Previous experience in the HOA / Community Association Management industry is desired.&middot; Must be professional in both appearance and character.&middot; Self-motivated, but willing to ask questions and seek help when needed.&middot; Must be a team player and willing to help other managers and staff members.&middot; Strong interpersonal, supervisory and customer service skills are required.&middot; Able to set priorities, plan, organize, and delegate effectively.&middot; Strong written and verbal communication skills. Excellent phone etiquette.&middot; Ability to work effectively under time constraints and deadlines.&middot; Must be computer literate, proficient in Microsoft Word, Excel and Outlook.Job functions include, but are not limited to:&middot; A Customer Service Representative is responsible for answering the company phones and assisting the Community Managers with the day-to-day operations of several community associations.&middot; This position requires the ability to work with Homeowner, Board Members and other team members within the organization.&middot; This position will require you to compose letters to owners for violations of community CC&amp;R&rsquo;s and R&amp;R&rsquo;s.&middot; Take client calls and manage work order process, vendors, and client issues.&middot; Review, input, separate and handle all mail for assigned CMs and sign for deliveries at the door.&middot; Review and distribute assigned CM&rsquo;s In and Out Box/File daily.&middot; Scan and email documents as requested by CMs.&middot; Ability to read homeowner statements and answer questions.&middot; Assist in managing parking stickers, hang tags, pool keys, clubhouse reservations, web site/portals.&middot; Assist Managers and Accounting staff in all administrative duties.&middot; Maintain an organized workspace according to company procedures.&middot; Change voice mail and apply out-of-office email greeting when out of the office.&middot; Greet walk-ins when arriving for appointments.&middot; Complete company training as assigned, attend all mandatory company functions and adhere to NPMG Standards of Operation.&middot; Other duties may apply from time to time.Salary: $38,000 - $45,000 /yearDesired Experience/Licenses:&middot; Customer Service/Phone Experience: 2 years&middot; Must have a minimum of a GED or a High school diploma.Job Type: Full-timeSalary: $38,000 - $45,000 /yearJob Type: Full-timePay: $38,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 2 years (Preferred)</li></ul>Ability to Relocate:<ul><li>Santa Clarita, CA 91355: Relocate before starting work (Required)</li></ul>Work Location: In person

Staff Support & Assistant Community Manager (HOA)

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer 
We welcome applicants of any race, religion, or ancestry.</div>
For exact salary information please refer to the current salary schedule. County Website<div>
Department Personnel Assistant I - $22.09 - $28.22</div><div>
Department Personnel Assistant II - $24.40 - $31.17</div>
Department Personnel Assistant I
Under general supervision, to perform a variety of difficult, complex, and specialized program, office, administrative, and general support work for an assigned department in conjunction with the County Personnel Program; to prepare, process, assemble, and distribute material for recruitment and selection to fill vacancies; to prepare personnel transactions; to assist the Department Head in collaboration with Personnel with information gathering; to provide a variety of information about County Personnel policies and procedures to the public and County staff in assigned department; and to do related work as required.
Distinguishing Characteristics
This an entry level into a specialized Personnel Assistant classification for performing a variety of complex, specialized support functions for the County Personnel program. After attaining the experience requirement, they are eligible for promotion to Personnel Assistant II. This class is distinguished from Personnel Assistant II in that incumbents are working at a lower, less independent level of complexity.<div>
Department Personnel Assistant II</div>
Under general supervision, to perform a variety of difficult, complex, and specialized program, office, administrative, and general support work in collaboration with the County Personnel Program; to prepare, process, assemble, and distribute material for recruitment and selection to fill vacancies; to prepare personnel transactions; to assist the Personnel Manager or Department Head with information gathering; to provide a variety of information about County Personnel policies and procedures to the County staff in assigned department; and to do related work as required.
Distinguishing Characteristics
Department Personnel Assistant II is the fully experienced level in the Department Personnel Assistant series. This class is distinguished from other clerical classifications in that it requires the knowledge of personnel rules, regulations, and procedures, including personnel actions, payroll, insurance, examination scheduling or processing, or certification of eligible applicants. Work at this level requires prior extensive personnel/payroll experience. This class is distinguished from the lower class of Department Personnel Assistant I by the wider scope of administrative assignments, requiring more in-depth knowledge of County policies and functions.
Both Positions
Report to
Designated Department Management
Classifications Supervised
Positions in this class may be assigned work coordination, training, and lead work responsibilities for other support staff.</div>
<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div>Department Personnel Assistant I
Essential Functions
Performs a variety of complex and specialized program, office, administrative, and general support assignments for the County Personnel Program; develops bulletins and announcements for recruitment and selection processes to fill position vacancies; organizes selection processes, schedule and proctors testing, maintaining required documentation and sending notices to job candidates; processes personnel transactions and maintains personnel files; gathers, organizes, and maintains data for special studies in conjunction with the Personnel Department and department management staff; develops, organizes, and distributes documents for personnel procedures; provides a variety of information about personnel processes, policies, and procedures for the public and designated department staff; operates a personal computer and uses a variety of software to develop and maintain personnel information and generate reports; prepares correspondence; operates office equipment.
Knowledge of:<ul><li>
Policies, procedures, and functions of the County Personnel System.</li><li>
General knowledge of personnel recruitment and selection processes.</li><li>
Good public relations techniques.</li><li>
Maintenance of files and information retrieval systems.</li><li>
Computers and software used in office and administrative support work, including the maintenance of personnel records.</li><li>
Modern office methods and procedures.</li><li>
Correct English usage, spelling, grammar, and punctuation.</li><li>
Basic mathematics.</li><li>
Principles of work coordination and planning.</li></ul>
Desired skills:<ul><li>
Maintain on-going responsibility for personnel program support functions in providing assistance for the designated management.</li><li>
Perform a variety of complex and specialized administrative, office, and general support work in conjunction with County Personnel with minimal guidance and supervision.</li><li>
Read, interpret, and apply policies, procedures, and regulations.</li><li>
Follow oral and written directions.</li><li>
Type or use word processing software at an acceptable speed to meet production requirements.</li><li>
Gather and organize data and information.</li><li>
Skillfully interview others and obtain sensitive information.</li><li>
Maintain and update records and reports.</li><li>
Operate a computer and use specialized software in the performance of assigned work.</li><li>
Operate and use office equipment.</li><li>
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the County Personnel Policy.</li><li>
Establish and maintain cooperative working relationships.</li></ul><div>
Department Personnel Assistant II</div>
Essential Functions
Performs a variety of complex and specialized programs, office, administrative, and general support assignments for the County Personnel Program; develops bulletins and announcements for recruitment and selection processes to fill position vacancies; proctors and prepares materials needed for testing, organizes selection processes, maintaining required documentation and sending notices to job candidates; processes personnel transactions and maintains personnel files; gathers, organizes, and maintains data for special studies in conjunction with the Personnel Department develops organizes and distributes documents for personnel procedures; provides a variety of information about personnel processes policies, and procedures for County staff in assigned department; may assist with the administration of employee benefits, leaves risk management, general liability, unemployment insurance, accommodations and workers compensation; prepares analysis of legislation affecting designated department operations and programs; works on special assignments as assigned; operates a personal computer and uses a variety of software to develop and maintain personnel information and generate reports; prepares correspondence; operates office equipment.
Knowledge of:<ul><li>
Functions and implementation of County Personnel processes.</li><li>
Personnel recruitment and selection processes.</li><li>
Public relations techniques.</li><li>
Maintenance of files and information retrieval systems.</li><li>
Computers and software used in office and administrative support work, including the maintenance of personnel records.</li><li>
Modern office methods and procedures.</li><li>
Correct English usage, spelling, grammar, and punctuation.</li><li>
Basic mathematics.</li><li>
Principles of work coordination and planning.</li><li>
Research and information gathering techniques.</li><li>
Statistical methods and analysis.</li><li>
Legislative and executive functions and procedures.</li></ul>
Ability to:<ul><li>
Understand interpret, analyze and apply governing personnel rules and regulations, including County Code, County Personnel Policy, labor contract provisions, and State / Federal policies.</li><li>
Maintain on-going responsibility for personnel program support functions in providing assistance for the designated management.</li><li>
Perform a variety of complex and specialized administrative, office, and general support work in conjunction with County Personnel.</li><li>
Perform clerical work involving independent judgment, and requiring accuracy and speed.</li><li>
Read, interpret, and apply policies, procedures, and regulations.</li><li>
Follow oral and written directions.</li><li>
Gather and organize data and information.</li><li>
Skillfully interview others and obtain sensitive information.</li><li>
Maintain and update records and reports.</li><li>
Type or use word processing software at an acceptable speed to meet production requirements.</li><li>
Perform detailed and accurate review of personnel transaction information, forms, and reports.</li><li>
Deal tactfully and courteously with other employees and the general public.</li><li>
Compose routine correspondence from notes or verbal instructions.</li><li>
Perform arithmetic calculations.</li><li>
Operate a computer and use specialized software in the performance of assigned work.</li><li>
Establish and maintain cooperative working relationships.
</li></ul></div><div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div>Department Personnel Assistant I
Training and Experience:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:<ul><li>
Three years of previous administrative, office, and general support work experience comparable to that of an Administrative Support Assistant III with Siskiyou County, including previous work experience with personnel procedures and processes.</li></ul><div>
Department Personnel Assistant II</div>
Training and Experience:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:<ul><li>
 Two years of responsible work experience comparable to that of a Personnel Assistant I with Siskiyou County.</li></ul><div> 
Both Position
 </div>Special Requirements:
 Possession of, or ability to obtain, a valid and appropriate driver's license.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Typical Physical Requirements
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
Typical Working Conditions
Work is performed in an office environment; continuous contact with other staff and the public.</div></div></div>

Department Personnel Assistant I/II

Capital G Holdings

<div>
 
 
 Location: Dubai, UAE (On-site / Hybrid)
 
 
 Salary: AED 12,000 &ndash; AED 18,000 per month
 
 
 Reports to: CEO
 
 
 
 
 
 
 We are building a fast-scaling F&amp;B and Media group across Australia, Malaysia, and Dubai, and the CEO is hiring a world-class Executive Assistant to act as their right hand across operations, governance, international expansion, marketing and strategy.
 
 
 
 
 
 This is a high-performance execution role designed to grow into Chief of Staff within 12 months.
 
 
 About the Role
 
 
 
 
 
 You will work directly with the CEO to manage daily execution, documentation, systems, communication, and project flow across three countries. Your work will power the CEO, COO, and leadership bench as the group expands aggressively.
 
 
 
 
 
 You will own:
 
 <ul>
 <li>
 CEO calendar, priorities, communications, and time management
 </li>
 <li>
 Document creation and migration (Word, Onedrive, Notion), SOPs, manuals, playbooks, governance
 </li>
 <li>
 Coordination with COO, marketing, operations, legal, and partners
 </li>
 <li>
 Preparing meeting packs, agendas, summaries, action logs
 </li>
 <li>
 Building and maintaining the organisation's operating system
 </li>
 <li>
 Tracking deliverables and ensuring projects move at speed
 </li>
 <li>
 Supporting business setup across Malaysia, Dubai, and Australia
 </li>
 <li>
 Acting as the CEO&rsquo;s operational right hand in daily execution
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 What We're Looking For
 
 
 
 
 <ul>
 <li>
 4&ndash;8 years&rsquo; experience as an EA, PA, operations lead, or Chief of Staff assistant
 </li>
 <li>
 Exceptional English communication, written and verbal
 </li>
 <li>
 Strong skills in Microsoft 365 (Word, SharePoint, OneDrive, Teams)
 </li>
 <li>
 Experience handling high volumes of documents and building structured systems
 </li>
 <li>
 Ability to manage senior-level communication professionally
 </li>
 <li>
 High discretion, reliability, and strong judgment
 </li>
 <li>
 Ambition to grow into a leadership support role (Chief of Staff path)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Who You Are
 
 
 
 
 <ul>
 <li>
 You are sharp, organised, fast, and unshakeably reliable.
 </li>
 <li>
 You thrive in high-growth environments.
 </li>
 <li>
 You can manage complexity, maintain structure, and keep the CEO operating at maximum output.
 </li>
 <li>
 You enjoy building systems, organising information, and coordinating people.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 If you thrive in owning execution, staying ahead of problems, and being a force multiplier to a CEO this role is for you.
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 &bull; Direct access to the CEO of a rapidly scaling multinational group
 
 
 &bull; Opportunity to grow into Chief of Staff
 
 
 &bull; Work across Australia, Malaysia, and Dubai markets
 
 
 &bull; Join at the ground floor before explosive expansion
 
 
 &bull; High-performance environment and strong career growth
 
 
 
 
 
 Apply Now
 
 <ul>
 <li>
 Send your CV and a short note on why you're the right fit here or to: gav@capitalg.global
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Executive Administrative Assistant. This pivotal role will need to have experience with personal assistance and office management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
 </li>
 <li>
 Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
 </li>
 <li>
 Provide high-level administrative support, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
 </li>
 <li>
 Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
 </li>
 <li>
 Conduct research and compile information for special projects or presentations.
 </li>
 <li>
 Oversee the daily operations of the office by working closely with the Office Attendant and the Housekeeping team, ensuring tidy and presentable office working environment.
 </li>
 <li>
 Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
 </li>
 <li>
 Liaise with building management and service providers to address any office-related issues.
 </li>
 <li>
 Help plan and coordinate internal and external events, meetings, and workshops.
 </li>
 <li>
 Provide ad-hoc support to various departments as required.
 </li>
 <li>
 Other tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 Minimum of 2 years&rsquo; experience as a receptionist, personal assistant, preferably in a corporate or multinational environment.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Strong organizational and multitasking skills with a keen eye for detail.
 </li>
 <li>
 Understanding of regional business culture and regulations.
 </li>
 <li>
 The ability to understand and make use of computers and information technology (Knight Frank internal systems).
 </li>
 <li>
 Software: Microsoft Office programs to an advanced/proficient level.
 </li>
 <li>
 Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
 </li>
 <li>
 Travel: Flexible attitude towards travelling.
 </li>
 </ul>
</div>

Executive Administrative Assistant

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