staff assistant

Cherokee Federal

<p>Staff Assistant<br/></p><p>Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required.<br/></p><p>Compensation &amp; Benefits:<br/></p><p>Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00<br/></p><p>Pay commensurate with experience.<br/></p><p>Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.<br/></p><p>Staff Assistant Responsibilities Include:<br/></p><p>Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure.<br/>Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint).<br/>Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling.<br/>Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips.<br/>Receive, log, and process official communications in accordance with Department records requirements and standards.<br/>Take and transcribe notes during meetings, briefings, and conferences.<br/>Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts.<br/>Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations).<br/>Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements.<br/>Act as point of contact for GSO work orders and basic IT/computer issues.<br/>Support onboarding: process paperwork and coordinate equipment issuance and security access.<br/>Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures.<br/>Perform special assignments with tact, discretion, and professionalism.<br/>Performs other job-related duties as assigned<br/></p><p>Staff Assistant Experience, Education, Skills, Abilities requested:<br/></p><p>Top Secret security clearance required (TS/SCI scheduling support is part of the role).<br/>Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation.<br/>Prior experience with the Department of State or another federal department/agency preferred.<br/>Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support.<br/>Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products).<br/>Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred.<br/>Travel management experience preferred, including E2 Solutions.<br/>Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment.<br/>Ability to work independently, assess priorities, and execute with minimal supervision.<br/>Must pass pre-employment qualifications of Cherokee Federal<br/></p><p>Company Information:<br/></p><p>Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.<br/></p><p>#CherokeeFederal #LI-SM2 #AppC<br/></p><p>Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.<br/></p><p>Keywords: Executive Support,<br/></p><p>Front Office Support,<br/></p><p>Tasker Routing,<br/></p><p>Knowledge Management,<br/></p><p>Congressional Reporting,<br/></p><p>Timekeeping,<br/></p><p>Travel Management,<br/></p><p>E2 Solutions,<br/></p><p>TS/TS-SCI Scheduling,<br/></p><p>Records Management<br/></p><p>Similar Job Descriptions:<br/></p><p>Executive Assistant (Federal),<br/></p><p>Program Analyst,<br/></p><p>Staff Assistant,<br/></p><p>Front Office Coordinator,<br/></p><p>Administrative Program Specialist,<br/></p><p>Foreign Affairs Support Specialist<br/></p><p>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.<br/></p><p>Many of our job openings require access to government buildings or military installations.<br/></p>

Staff Assistant

Hillsdale College

<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Staff Assistant</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div><b>Job Summary</b></div><div>
This position provides vital administrative support to 2&ndash;3 of Hillsdale&rsquo;s Major Gift Officers, many of whom are remote and travel frequently. While also providing operational support to the Institutional Advancement team. This role requires adaptability, attention to detail, and a collaborative spirit to keep officers organized and focused on donor engagement. The position requires a high level of organization, attention to detail, and professionalism in working with staff, donors, and the broader Hillsdale College community.</div><div>
</div><div><b>
Essential Job Functions:</b></div><div>
<ul><li>Draft, edit, and send correspondence, including visit letters, follow-up emails, and phone communications with constituents.</li></ul>
<ul><li>Type letters, contact reports, and general information from rough drafts.</li></ul>
<ul><li>Maintain and update records in the CRM system; generate lists and reports as needed.</li></ul>
<ul><li>Research, review, and enter data pertaining to constituents from contact reports, on-campus visits, and event interactions for priority prospects and potential prospects.</li></ul>
<ul><li>Execute follow-up for appointments; type and manage plans, order/gather follow-up materials, and other actions as necessary.</li></ul>
<ul><li>Plan and execute details of donor campus visits, which may include travel and lodging arrangements.</li></ul>
<ul><li>Draft and process scholarship pledge criteria and agreements, coordinating with donors and internal departments.</li></ul>
<ul><li>Draft and submit travel expense vouchers for officer reimbursement.</li></ul>
<ul><li>Review expenses, assign budget codes, and reconcile monthly MasterCard statements.</li></ul>
<ul><li>Act as Advancement liaison for other Departments and the general public.</li></ul>
<ul><li>Assist with special projects that may arise as necessary.</li></ul>
<ul><li>Maintain confidentiality in all information.</li></ul>
<ul><li>Assist after hours as needed (minimal).</li></ul>
</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><div><b>Education and Experience</b></div><div>
This position requires a high school education, two to five years of office and data entry experience preferred, or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.<br>
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<b>Qualifications</b></div><div>
Individuals must possess such knowledge, skills, and abilities, or be able to explain and demonstrate, that the individual can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities.</div></div>
</div><br>
<div><div><b>Other Skills</b></div>
<div><ul><li>Strong knowledge of office practices and procedures.</li></ul>
<ul><li>Excellent organization skills and attention to detail.</li></ul>
<ul><li>Strong grammar, written communication, and editing skills.</li></ul>
<ul><li>Professional interpersonal skills for phone, email, and in-person interactions.</li></ul>
<ul><li>Ability to work independently with minimal supervision and manager responsibilities during supervisor absences.</li></ul>
<ul><li>Knowledge of basic office machines and computer/word processors.</li></ul>
<ul><li>Advanced clerical skills, including knowledge of proper correspondence format, as well as basic accounting skills.</li></ul>
<ul><li>Attention to detail is critical.</li></ul>
</div>
</div><br>
<div><div><b>Physical Demands</b></div>
<div><div><b>Physical Requirements</b></div><div>
Ability to read, write, hear, speak, see, and communicate effectively. Ability to operate basic office equipment including a photocopier, scanning software, computer equipment, DVD player, display monitors, and the like. The position is largely sedentary. Occasional lifting or moving of office supplies, booklets, etc. is necessary.</div><div><b>
</b></div><div><b>
Personal Characteristics</b></div><div>
The Office of Institutional Advancement interacts with the entire Hillsdale College audience. A neat appearance and a pleasant relationship that is supportive of the College mission is essential. This relationship needs to be supportive and professional while maintaining confidentiality as needed.</div><div></div><div><b><br>
</b></div><div>
<b>Code of Commitment
</b><br>
Be a good representative of Hillsdale College to promote the liberal arts, the College&rsquo;s original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.</div></div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>S266P</div>
</div><br>
<div><div><b>Open Date</b></div>
</div><br>
<div></div><div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div></div></div></div></div></div><div></div>

Alachua County Board of County Commissioners

<div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div>Graduation from high school or equivalent, and two years general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.</div><div><b><br>
SKILLS TESTING REQUIRED &ndash; Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.</b></div><p>
This position requires a passing score on the following four County's skills assessment tests: <b>Email Etiquette ,Attention to Detail and Multitasking assessments with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing.</b></p><p><b>
Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.</b></p><br>
Successful completion of all applicable background checks pre-hire and ongoing are required.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Position Summary</b></h2></div>
<p></p><div><div>This is responsible, moderately complex office work involving the performance of a variety of clerical, secretarial and general office tasks and functions.<br>
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An employee assigned to this classification is expected to independently perform tasks and functions which require the application of some independent judgement.<br>
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Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><p>ESSENTIAL JOB FUNCTIONS</p><div><br>
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.</div><div><p>
Exudes a positive customer service focus.</p><p>
Advocates building organizational culture through aligning decisions with the County's core values.</p>
Prepares departmental paperwork such as correspondence, reports, forms, agendas and related material. Takes and transcribes minutes as required.<br>
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Answers telephones and responds with specific information to complaints, inquiries and requests from departmental and County staff and the general public.<br>
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Organizes and maintains office/departmental accounts, records and statistical data.<br>
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Receives, posts and distributes incoming office/departmental mail.<br>
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Schedules appointments for superior; arranges travel schedule and travel reservations.<br>
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Establishes and maintains filing systems; classifies and codes material for filing; locates and retrieves files and materials.<br>
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Prepares office/departmental materials for storage.<br>
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Serves as office/departmental receptionist as required.<p><br>
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.</p>
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.<br>
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KNOWLEDGE, SKILLS AND ABILITIES<br>
Considerable knowledge of office practices and procedures.<br>
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Considerable knowledge of vocabulary, grammar, spelling and punctuation in order to prepare and edit typed material.<br>
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Knowledge of established departmental standard operating procedures.<br>
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Knowledge of word processing systems and keyboards.<br>
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Knowledge of effective telephone etiquette.<br>
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Knowledge of office filing and tracking systems.<br>
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Skill in dealing with applicants, employees, and the general public.<br>
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Ability to effectively plan and organize work.<br>
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Ability to follow oral and written instructions.<br>
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Ability to write and organize correspondence.<br>
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Ability to proofread typed materials and make appropriate corrections.<br>
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Ability to establish and maintain effective working relationships.<br>
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Ability to establish and maintain filing systems.<br>
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Ability to work independently on multiple tasks and projects; ability to prioritize tasks.<br>
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Ability to write and organize reports and memoranda.<br>
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PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel; reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel, or crouch.<br>
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The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.<br>
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WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
The noise level in the work environment is usually moderate.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div><br>
<div><p><br>
FLSA: Non-Exempt</p></div></div></div>

STAFF ASSISTANT

Los Alamos National Laboratory

<div><b>This position is open for external candidates only to apply.
</b><br>
<br>
<b>What You Will Do</b><br>
<br>
The Associate Laboratory Directorate for Business Management (ALDBUS) is seeking a motivated, customer-focused administrative professional to join our team. In this role, you will provide high-level administrative and operational support to leadership and staff, contributing to the efficiency and effectiveness of directorate operations.<br>
<br>
Working under the Staff Operations Manager, you will support a dynamic, fast-paced environment requiring initiative, professionalism, discretion, and adaptability. You will collaborate closely with leadership, administrative staff, and deployed personnel across the directorate.<br>
<br>
<b>Professional Staff Assistant 1 $66,100 - $103,600</b><br>
<br>
<b>In this role you can expect to:</b><br>
<ul><li>
Perform complex administrative functions requiring sound judgment and discretion.</li><li>
Serve as a primary point of contact for internal, external, and cross-organizational stakeholders.</li><li>
Coordinate meetings, visits, and events, including logistics, badging, and clearances.</li><li>
Manage domestic and international travel arrangements and reimbursements.</li><li>
Support purchasing activities, including purchase requests, DPR, and P-card responsibilities.</li><li>
Prepare, edit, and manage internal and external correspondence and reports.</li><li>
Maintain knowledge of institutional administrative policies and procedures and serve as a resource.</li><li>
Manage key control responsibilities and support office space coordination.</li><li>
Collaborate in a team environment, demonstrating initiative, adaptability, and reliability in meeting deadlines.</li><li>
Support special projects and provide general administrative support to directorate operations.</li></ul><br>
<b>
Professional Staff Assistant 2 $72,800 - $115,400
</b><br>
<br>
<b>In addition to what was outlined at the lower level, at this level you can expect to:</b><br>
<ul><li>
Provide leadership and coordination for directorate administrative staff, including mentoring, training, and process improvement.</li><li>
Oversee daily administrative operations by assigning tasks, providing direction, and ensuring high-quality outputs.</li><li>
Prepare and review complex, non-routine correspondence, reports, and presentations.</li><li>
Ensure consistency and standardization of administrative processes across division and group offices.</li><li>
Coordinate and support high-level visits, reviews, and stakeholder engagements.</li><li>
Serve as an expert resource on administrative policies, procedures, and systems.</li><li>
Lead and/or contribute to projects and process improvement initiatives that support directorate objectives.</li></ul><br>
<b>
What You Need</b><br>
<br>
<b>Minimum Job Requirements</b><br>
<br>
<b>Professional Administrative Support</b>: Demonstrated experience providing high-level administrative support to management in a fast-paced environment, exercising discretion, sound judgment, and attention to detail in handling sensitive information.<br>
<br>
<b>Business Operations:</b> Knowledge of administrative and business operations, with experience using institutional systems and applying organizational policies and procedures.<br>
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<b>Communication:</b> Excellent oral and written communication skills, with the ability to interact effectively with internal and external stakeholders and produce high-quality correspondence and reports.<br>
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<b>Organization &amp; Scheduling:</b> Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and changing priorities, including coordinating meetings, calendars, and travel.Decision Making &amp; Problem Solving: Ability to work with minimal supervision, exercise initiative, and make sound decisions within established guidelines.<br>
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<b>Teamwork &amp; Personal Effectiveness:</b> Demonstrated ability to work collaboratively, maintain professionalism, and adapt in a fast-paced environment while ensuring reliability, confidentiality, and strong customer service.<br>
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<b>Additional Job Requirements for Professional Staff Assistant 2:</b><br>
<br>
<b>In addition to the requirements outlined above, qualification at the higher level requires:
</b><br>
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<b>Advanced Administrative &amp; Operational Expertise:</b> Experience performing highly complex administrative functions and supporting specialized programmatic areas (e.g., HR processes, records management, high-level visits).<br>
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<b>Business Operations &amp; Analysis:</b> Demonstrated ability to analyze issues, interpret Laboratory and DOE policies, and recommend solutions or process improvements impacting organizational operations.<br>
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<b>Strategic Communication:</b> Experience communicating effectively with senior leadership and external stakeholders, delivering executive-level written and verbal communications.<br>
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<b>Independent Decision Making:</b> Proven ability to operate with little to no supervision, exercise independent judgment, and provide recommendations to leadership.<br>
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<b>Leadership &amp; Project Execution:</b> Experience leading or coordinating projects, mentoring or guiding administrative staff, and driving process improvements across organizations.<br>
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<b>Education/Experience for the Professional Staff Assistant 1:</b> Position requires a bachelor's degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.<br>
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<b>Education/Experience for the Professional Staff Assistant 2:</b> Position requires a bachelor's degree and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation.<br>
<br>
<b>Desired Qualifications:</b><br>
<ul><li>
Laboratory-wide business systems (e.g., Oracle, Time and Labor, Concur, and iProcurement) and computer software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint).
</li><li>Knowledge of Laboratory organizational structure, operations, and administrative policies and procedures.</li><li>
Knowledge of the Laboratory procurement processes and a p-card holder.</li><li>
Active DOE Q-clearance.</li></ul><br>
<b>
Work Environment:</b><br>
<br>
<b>Work Location:</b> The work location for this position is onsite and located in either Santa Fe and Los Alamos, NM. All work locations are at the discretion of management in a classified environment.<br>
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<b>Position commitment:</b> Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.<br>
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<b>Note to Applicants:</b><br>
<ul><li>
To be formally considered please attach a cover letter that addresses the requirements of the position.</li>
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents (&quot;green card&quot; holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.<br>
<li>
</li></ul><br>
<br>
<b>Where You Will Work</b><br>
<br>
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:<br>
<ul><li>
PPO or High Deductible medical insurance with the same large nationwide network</li><li>
Dental and vision insurance</li><li>
Free basic life and disability insurance</li><li>
Paid childbirth and parental leave</li><li>
Award-winning 401(k) (6% matching plus 3.5% annually)</li><li>
Learning opportunities and tuition assistance</li><li>
Flexible schedules and time off (PTO and holidays)</li><li>
Onsite gyms and wellness programs</li><li>
Extensive relocation packages (outside a 50 mile radius)</li></ul><br>
<b>
Additional Details</b><br>
<br>
<b>Directive 206.2 </b>- Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.<br>
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<b>Clearance: Q</b> (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.<br>
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<ul><li>Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.</li></ul><br>
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New-Employment Drug Test:</b> The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.<br>
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<b>Equal Opportunity:</b> Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.</div><p></p>

Professional Staff Assistant 1/2

Brevard County Sheriff's Office

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>This position provides high level administrative and clerical support to the Professional Standards Unit. Responsible for preparing investigative packages, conducting research, preparing statistical reports, and responding to public information requests. Performs clerical duties including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This class works according to broad policy and organizational guidelines with minimal supervision.</p></div>
<div><h2 class="jobSectionHeader"><b>Position Duties</b></h2></div>
<div><p><i>The tasks below are those that represent the majority of time spent working in this class. Management may assign additional related tasks as necessary.</i></p><ul><li>
Maintains confidential files, records, and databases.</li><li>
Ensures accuracy and organization of administrative records.</li><li>
Interacts with the public by telephone and email to resolve issues, forward messages, and route citizens to the appropriate contact.</li><li>
Monitors office inventory, orders equipment and supplies as necessary; receives supply shipments, reviews invoices and packing slips for accuracy</li><li>
Reconciles credit card statements.</li><li>
Maintains various logs, files, records and databases in compliance with agency rules and regulations.</li><li>
Updates databases and files, and processes documents, ensuring timely forwarding to appropriate office for action.</li><li>
Tracks expenditures and maintains financial records; may reconcile petty cash.</li><li>
Assists with the coordination of special events as required.</li><li>
Creates, publishes, and maintains intranet/SharePoint content for assigned unit.</li><li>
Coordinates and facilitates the orientation of newly assigned office staff.</li><li>
Updates processes and procedures with established staff and implementing changes to procedures as needed.</li><li>
Responsible for assigning, reviewing, supervising, and evaluating the work of subordinate office staff and volunteers.</li><li>
Performs other job duties as assigned.</li><li>
Regular, dependable and punctual attendance is an essential function of this job.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p>Associate's degree plus a minimum of four (4) years of paid experience as an executive level assistant or equivalent position.<br>
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<b>or</b><br>
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High School diploma plus a minimum of six (6) years of paid experience as an executive level assistant or equivalent position.<br>
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Requires excellent written and verbal skills.<br>
Requires strong organizational and time management skills.<br>
Requires the ability to multitask and adapt in a fast-paced environment.<br>
Proficient in MS Office.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<div><p>Work is performed in an office environment. Employees may have occasional contact with inmates.<br>
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Work is primarily completed during normal business hours (Monday through Friday 8 am-5 pm) with occasional after-hours. May include nights, weekends, or holidays as required to meet operational needs.<br>
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<b><i>Note:</i></b><i> T</i>his position is currently located in Titusville and is anticipated to relocate to Viera in 2027.<br>
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Successful completion of a criminal background investigation including polygraph, reference/employment/neighborhood checks. submit to screening for illegal drug use prior to assuming position and will be subject to return to duty, post-accident and/or random and reasonable suspicion drug tests while employed with BCSO.<br>
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The Brevard County Sheriff's Office is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity, and sexual orientation, national origin, age (over 40), disability or genetic information in employment practices. We encourage veterans, service members and their spouses and family members to apply for employment with this agency, qualified applicants will receive preference and priority in hiring decisions. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Job applicants and current employees are invited to discuss accommodations.</p></div></div></div><p></p>

Command Staff Assistant

Solomon Page

<div>
 We are hiring an Executive Staff Assistant for a top fashion company in NYC!
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   Pay $28.85-$43.27/hr
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 <strong>
  Responsibilities:
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 </strong>
 <strong>
  CALENDAR MANAGEMENT:
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   Maintain Design Executives&rsquo; schedules
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   Arrange meeting requests with internal and external customers, ensuring that no meetings are double booked.
  </li>
  <li>
   Manage scheduling and coordination of milestone meetings, team meetings, and individual meetings for Executives with a clear sense of urgency and accuracy. Take ownership for ensuring prioritization is clear and executed against.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  TRAVEL &amp; EXPENSES:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines
  </li>
  <li>
   Book and coordinate all travel for Design Executives.
  </li>
  <li>
   Take ownership for ensuring travel &amp; expense challenges are addressed and acted on in a timely manner.
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   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  COMMUNICATION &amp; DOCUMENTATION
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare requested presentations and other forms of communication to internal and external Business Partners
  </li>
  <li>
   Update confidential reports/materials as directed &amp; Create/prepare materials for key milestone meetings
  </li>
  <li>
   Handle proprietary and non-routine information with confidentiality
  </li>
  <li>
   Understand and execute against priorities, where not clear seek to understand
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  PRIORITIZATION &amp; TIME MANAGEMENT
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to work in a fast-paced and deadline-oriented environment
  </li>
  <li>
   Able to prioritize tasks/requests in order to meet deadlines with critical attention to detail.
  </li>
  <li>
   Proactively communicate with team to ensure they are statused against their requests and aware of conflicting priorities
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   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  General Design Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Answer and screen all incoming media related calls and emails, and handle appropriately
  </li>
  <li>
   Timesheet approval for hourly Design associates
  </li>
  <li>
   Manage PTO calendar for Design Executives
  </li>
  <li>
   Order office supplies for design department
  </li>
  <li>
   Maintain updated department contact list
  </li>
  <li>
   Eform submittal and approval
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate&rsquo;s degree or commensurate experience required
  </li>
  <li>
   2+ years previous, relevant experience
  </li>
  <li>
   High degree of proficiency MS Office Suite, Outlook &amp; Internet applications
  </li>
  <li>
   Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills
  </li>
  <li>
   Strong verbal and written communication skills
  </li>
  <li>
   Strong prioritizing, interpersonal, problem-solving, &amp; planning skills
  </li>
  <li>
   Demonstrated collaborative skills and ability to work well within a team
  </li>
  <li>
   Ability to work in a fast-paced and deadline-oriented environment
  </li>
  <li>
   Self-motivated with critical attention to detail, deadlines and reporting.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
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 <br/>
</div>


Executive Staff Assistant

Village Center Community Development District

<div><p><b>Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on&hellip;</b></p><p><b>
The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation &amp; creativity, hard work, and stewardship helps employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a &ldquo;passion&rdquo; for excellence, and a &ldquo;drive&rdquo; for accuracy to join our Property Management</b><b> team</b><b>. This position requires a solid background of advanced organizational and customer service skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports all departments within The District. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.</b></p><p><b>
Competitive Benefits as a full-time employee of the District include:</b></p><ul><li><b>
Medical Insurance (fully paid for employee single coverage)</b></li><li><b>
Voluntary health benefits, including Dental and Vision Insurance</b></li><li><b>
401(a) Retirement Plan, with contributions funded by the District</b></li><li><b>
457(b) Retirement Plan, permitting employee pre-tax deferrals</b></li><li><b>
Flexible Spending programs for both Medical and Dependent Care</b></li><li><b>
Employee Assistance Program</b></li><li><b>
Paid Time Off</b></li><li><b>
Tuition Reimbursement</b></li><li><b>
Public Service Loan Forgiveness Eligible</b></li><li><b>
Tier 2 qualifying organization for The Villages Charter School</b></li></ul><p></p><p><b><br>
JOB SUMMARY</b></p><p>
This position reports directly to the Finance Manager and supports the Divisional Managers. This position provides direction and oversees the daily office operations, ensuring the smooth functioning of various financial, administrative and clerical tasks in support of the maintenance of District assets, including but not limited to:</p><p>
Recreation Facilities (Regional, Villages, and Neighborhood), Postal Facilities, dog parks, archery, and air gun ranges, sports courts, softball complexes, fitness trails and equipment, recreational storage areas, woodshops, District landscaping, irrigation, water transfers, pump stations, District maintained roads and stormwater piping infrastructure, stormwater basins, multi-modal (paths, bridges, and tunnels), fire stations, Town Center infrastructure, District office space, decorative water features, sidewalks, curbs, signs, pavement markings, fountains, village and villa entries and sign walls, perimeter walls and fencing, gatehouses, and gates including automated gates, lighting, security cameras, wetlands and wetland flood control structures, preserves (gopher tortoise, burrowing owls, eagles, and kestrels), lined basins (liner repairs and maintenance), ground depressions / geological anomalies and nuisance alligator management.</p><p>
This is a multi-faceted position responsible for working with residents, customers, contractors and members of the business community. Establishment of daily communication and a mutually productive working relationship between other departments and contractors is essential.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)</b></p><p><b>
General/Clerical</b></p><ul><li>
Answers and screens incoming phone calls, take messages or forwards to proper Department representatives.</li><li>
Greets visitors, community members and contractors, refers to appropriate division or contact.</li><li>
Works with word processing, spreadsheet and database software to complete tasks.</li><li>
Provides back-up when necessary to front desk or other administrative personnel.</li><li>
Schedules appointments and maintains calendars as needed for assigned Department staff.</li><li>
Performs general, computerized data entry functions; scans inspection files and/or documents.</li><li>
Copies various forms and distributes to staff and customers.</li><li>
Performs and maintains departmental filing systems for all project documents, technical reports, permits, inspection results, closeout and miscellaneous documents.</li><li>
Performs keyboard task in preparing various items for letters, memoranda and reports; maintains various records and reports.</li><li>
Coordinates with staff and internal/ external stakeholders to schedule meetings, obtain documentation and assist in the coordination of Department Leadership activities.</li><li>
Assists assigned District personnel with any daily operational duties, including invoicing, account codes, etc.</li></ul><p><b>
 </b><b>Administrative</b></p><ul><li>
Assist Division Manager or works independently, with any projects &amp;/or special assignments by conducting research, compiling facts, analyzing data, developing recommendations, observations or summaries, and creating and/or submitting the report(s) including but not limited to Community Development Districts, County, State or Federal government.</li><li>
Coordinates procedures for systematic retention, protection, retrieval, transfer and disposal of records.</li><li>
Schedules, prepares agendas, attends, takes and distributes meeting minutes for all assigned Department personnel.</li><li>
Coordinates and attends all contractor meetings at designed recreation centers.</li><li>
Schedules and maintains all calendar appointments for assigned District personnel.</li><li>
Confirms priorities of daily workload on a regular basis to handle multiple tasks.</li><li>
Works independently and ensures completion of all projects in a timely manner.</li><li>
Receives and processes work order requests; generating and issuing work orders to approved vendors for assigned Department staff.</li><li>
Maintains and updates on-call book on a regular basis and accurately changes out vendors when contracts change.</li><li>
Regularly maintains and keeps the work order database up to date and accurate.</li><li>
Assists in maintaining and establishing Excel Spreadsheets to track various forms of data.</li><li>
Monitors and orders supplies for assigned District personnel.</li><li>
Assists in establishing work procedures and standards to improve efficiency and effectiveness.</li></ul><p><b>
Project Management</b></p><ul><li>
Coordinates all turnovers from developer including creating updated billing sheets and work order requests.</li></ul><p><b>
Budget/Purchasing</b></p><ul><li>
Reviews contract exhibits related to purchase of services for accuracy.</li><li>
Maintains contract files, providing information to Contract Manager regarding renewals, amendments, etc. as requested.</li><li>
Accurately prepares purchase requisitions or change orders within required timeframes for the timely creation of purchase orders.</li><li>
Regularly follows up with assigned staff to ensure purchase orders have been received for all requisitions that have been processed.</li><li>
Codes Bank of America P-Cards for assigned Department personnel.</li><li>
Adds all necessary information to the turnover documents and sends them to the District Utility Billing Department.</li><li>
Update and create Contract amendment sheets for Purchasing Department.</li><li>
Contacts DPM Financial Coordinator for coding accuracy and budget funding</li><li>
Sends quarterly reports to the Finance Department for Right of Way maintenance agreements.</li><li>
Accurately codes invoices for processing, forwarding to assigned District staff for approval within required timeframes.</li><li>
Creates and accurately maintains billing sheets for vendors.</li><li>
Keeps apprised of new contracts and addendums on a regular basis and ensures correct amounts are being paid on invoicing.</li><li>
Verifies all contractor&rsquo;s insurance is up to date.</li><li>
Assists in annual budget preparation &amp; documentation.</li><li>
Directs activities pertaining to contracts for purchase of equipment, materials, products or services.</li><li>
Prepares contractor performance evaluations for Assistant Director as needed.</li><li>
Initiates new vendor setups with Purchasing Department as needed, and within required timeframe.</li></ul><p><b>
Compliance</b></p><ul><li>
Maintains a working knowledge of the Department's activities and processes.</li><li>
Follows Department methods, standard operating procedures and policies.</li><li>
Prepares 72-hour notices and releases for contract enforcement.</li></ul><p><b>
Asset Management</b></p><ul><li>
Tracking and updating maintenance and replacement schedules for assigned assets under District provided asset management resource.</li><li>
Responsible for entering service requests into the District provided asset management resource.</li></ul><p><b>
Additional</b></p><ul><li>
Performs other duties as assigned.</li><li>
May be expected to perform additional duties in an emergency.</li></ul><p><b>
ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR </b><b>(Includes, but not limited to)</b></p><ul><li>
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.</li><li>
Models behavior to The District Core Values at all times.</li><li>
Provides world class customer service.</li></ul><p><b>
MINIMUM EDUCATION AND EXPERIENCE</b></p><ul><li>
High School Diploma or GED.</li><li>
Three (3) years related experience and/or training.</li><li>
Associates Degree or equivalent from accredited two-year college or technical school is preferred.</li></ul><p><b>
MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS</b></p><ul><li>
Valid Florida Driver&rsquo;s License required.</li><li>
Required FEMA (ICS) certifications must be completed within six (6) months of hire.</li><li>
Florida Notary Public must be acquired within twelve months of hire.</li><li>
All candidates and employees must successfully pass background screening.</li></ul><p><b>
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES</b></p><p><b>
Knowledge</b></p><ul><li>
Thorough knowledge and understanding of clerical procedures and systems such as data management, filing and inventory.</li></ul><p><b>
Skills</b></p><ul><li>
Intermediate or better proficiency in personal computer skills, preferably Microsoft Office package involving Word, Excel, Access, Outlook and PowerPoint.</li><li>
Adept in writing reports and responding to resident incident reports.</li><li>
Excellent written and verbal communication skills and professional appearance.</li><li>
Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines.</li></ul><p><b>
Abilities</b></p><ul><li>
Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.</li><li>
Ability to effectively work as member, or leader, of a team by cooperating with others, offering to help others when needed and considering larger organizational goals rather than individual concerns. Includes the ability to build &amp;/or support a constructive team spirit where members are committed to the goals and objectives of the organization.</li><li>
Ability to successfully review, and accurately classify, categorize, prioritize, and/or analyze data and/or information; Ability to successfully read boundary surveys and site plans.</li><li>
Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.</li><li>
Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, dispatch work orders, and establish effective relationships.</li><li>
Proven ability to provide excellent customer service to our residents.</li></ul><p><b>
EQUIPMENT</b></p><p>
Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software; copy machine, printers, scanners and fax machine.</p><p><b>
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS</b></p><p><b>
Work Environment</b></p><p>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p><i>
While performing the duties of this job, the employee is exposed to the following:</i></p><ul><li>
Interior office environments, with moderate to loud noise typical for the work environment i.e., when in office setting with moderate noise of computers and printers and moderate customer traffic.</li></ul><p><b>
Physical Requirements</b></p><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p><i>
While performing the duties of this job, the following applies:</i></p><ul><li>
Regularly required to stand, walk, push/pull; use hands/fingers; reach forward and overhead; climb or balance and stoop, kneel, crouch, twist; squat; balance or crawl.</li><li>
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.</li></ul></div><p></p>

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