staff assistant

Wilson Elser

<div><div><p><b>Wilson Elser</b> is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.</p></div><p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our<b> Legal Staff Assistant </b>position in our <b>Dallas </b>Office.</p>
<p><b>
This position is on-site five days per week.</b></p>
<p><b>
The Position</b></p>
<p>
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>1+ years of office experience</li>
<li>E-filing experience is a plus but not required</li>
<li>High level of motivation with ability to work independently and as part of a team</li>
<li>Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys</li>
<li>Ability to work in a fast-paced environment with changing priorities</li>
<li>Extremely detail-oriented and able to prioritize a heavy workload</li>
<li>Effective oral, written, and interpersonal communication skills</li>
<li>Proficiency in MS Office, including Outlook, Word and Excel</li>
<li>Experience with databases and data entry a plus</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>Provide general administrative and clerical support as directed</li>
<li>Responsible for managing and sending client invoices and bill track pro.</li>
<li>Monitor service notifications, download and save documents in iManage and circulate to team members as appropriate</li>
<li>Process matters for closing</li>
<li>Keep a tidy reception area, completing receptionist duties: including answering telephone and directing calls, greeting office visitors, and preparing conference rooms for meetings</li>
<li>Manage and update data using Excel spreadsheets</li>
<li>Other administrative tasks as assigned</li>
</ul><div><p><b>
Why Should You Apply?</b></p>
<ul>
<li><b><i>Benefits:</i></b><i> Outstanding benefits package, including 401k match and generous PTO plan</i></li>
<li><b><i>Career Growth:</i></b><i> Ample opportunities for professional development and advancement</i></li>
<li><b><i>Employee Perks:</i></b><i> Access to corporate discount plans and other benefits</i></li>
</ul><h5 class="jobSectionHeader"><b><i>Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at </i></b><b><i>talentacquisition@wilsonelser.com</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>California Residents may review our CCPA notice for applicants and employees </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b>#ZR</b></h5></div></div>

Legal Staff Assistant

Magic

<div>
 <p>
  <strong>
   Department:
  </strong>
  Support &amp; Leadership
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Global+
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $7.00 / hour
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  About the Client
  <br/>
 </strong>
 An e-commerce brand consolidator that acquires and scales beautiful, multi-channel consumer brands across Shopify, retail, and Amazon. Led by experienced founders and operators with multiple exits and top-tier credentials, they specialize in turning complex situations into durable growth. They partner with visionary entrepreneurs to accelerate adoption and build lasting brands.
 <br/>
 <br/>
 <strong>
  Why does this role exist?
  <br/>
 </strong>
 As the portfolio scales, the Brand Manager (CEO of a brand) needs a Chief of Staff to own operations, scheduling, and cross-functional execution so leadership can focus on high-level growth. This role turns strategy into organized, on-time delivery across logistics, finance/admin, customer experience, and creative workflows&mdash;removing bottlenecks, closing loops, and keeping the operating cadence tight. The goal is to create leverage for the Brand Manager by proactively handling day-to-day tasks and ensuring initiatives move from plan to done.
 <br/>
 <br/>
 <strong>
  The Impact you&rsquo;ll make
  <br/>
  <br/>
 </strong>
 <strong>
  Operations &amp; Logistics
 </strong>
 <ul>
  <li>
   Manage relationships with 3PL partners; oversee shipments, restocks, and freight coordination
  </li>
  <li>
   Track inventory levels, complete monthly inventory inputs, and reconcile data with 3PL reports
  </li>
  <li>
   Create, manage, and revise Purchase Orders (POs) for customers and 3PL; liaise on order statuses
  </li>
  <li>
   Ship products via Shopify and ensure order accuracy and timely fulfillment
  </li>
 </ul>
 <strong>
  Executive Enablement &amp; Program Management
 </strong>
 <ul>
  <li>
   Own the Brand Manager&rsquo;s calendar, priorities, meeting prep, and follow-ups
  </li>
  <li>
   Set up one-to-one meetings with direct reports and coordinate cross-functional meetings
  </li>
  <li>
   Translate goals into tasks/timelines in Notion or a task tool; monitor progress and surface blockers
  </li>
  <li>
   Provide weekly operational updates and KPI snapshots to keep leadership informed
  </li>
 </ul>
 <strong>
  Finance, Admin &amp; Information Management
 </strong>
 <ul>
  <li>
   Create, manage, and revise customer invoices; follow up on late payments
  </li>
  <li>
   Complete vendor onboarding docs: credit apps, engagement letters, CC and insurance forms
  </li>
  <li>
   Maintain Google Drive and Notion with proper naming conventions and organized folders
  </li>
  <li>
   Handle one-off research, supplier communication, and general administrative support
  </li>
 </ul>
 <strong>
  Customer Experience &amp; Product Operations
 </strong>
 <ul>
  <li>
   Monitor Instagram comments/DMs; triage, reply or escalate; re-post tagged stories
  </li>
  <li>
   Manage product complaint intake; summarize issues and produce Product &rarr; Solution reports
  </li>
  <li>
   Run product surveys, collate insights, and recommend CX/product improvements
  </li>
  <li>
   Help cultivate a community for high-LTV customers to delight and surprise them
  </li>
 </ul>
 <strong>
  Creative &amp; Content Coordination
 </strong>
 <ul>
  <li>
   Source/coordinate UGC and track creative flow across stakeholders
  </li>
  <li>
   Create simple mockups and assets using AI/design tools; update pamphlets, sell sheets, and marketing materials
  </li>
  <li>
   Research topics for blog/content; prepare briefs for collaborators
  </li>
  <li>
   Maintain content libraries so brand assets remain current and accessible
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills, Knowledge and Expertise
  <br/>
  <br/>
 </strong>
 <strong>
  Required:
 </strong>
 <ul>
  <li>
   Shopify admin experience (order processing, shipping, basic catalog/admin tasks)
  </li>
  <li>
   Hands-on experience with task management tools (e.g., Notion, Asana, Trello)
  </li>
  <li>
   Proven operations/logistics support, including 3PL coordination, inventory tracking, POs, and invoicing
  </li>
  <li>
   Excellent written and spoken English; confident communicator with suppliers, partners, and customers
  </li>
  <li>
   Ability to work Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM Eastern Time (40 hours/week)
  </li>
  <li>
   WFH Set-Up:
   <ul>
    <li>
     Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
    </li>
    <li>
     Internet speed of at least 40MBPS
    </li>
    <li>
     Headset with an extended mic that has noise cancellation and a webcam
    </li>
    <li>
     Back-up computer and internet connection
    </li>
    <li>
     Quiet, dedicated workspace at home
    </li>
   </ul>
  </li>
 </ul>
 <strong>
  Your Superpowers:
 </strong>
 <ul>
  <li>
   Extreme organization, prioritization, and multitasking; you bring order to moving parts
  </li>
  <li>
   Proactive ownership: you fill in gaps, anticipate needs, and close loops without hand-holding
  </li>
  <li>
   Strong administrative and communication skills; crisp documentation and follow-through
  </li>
  <li>
   Google Workspace (Drive, Sheets, Docs, Calendar) and Slack proficiency
  </li>
  <li>
   Information management (file taxonomy, naming conventions) and basic accounting admin (invoices, payment follow-up)
  </li>
  <li>
   Social moderation (Instagram) and content coordination; familiarity with AI content tools/Canva is a plus
  </li>
 </ul>
 <strong>
  You should apply if&hellip;
 </strong>
 <ul>
  <li>
   You thrive in fast-paced, scaling environments and love turning strategy into action
  </li>
  <li>
   You&rsquo;re comfortable with ambiguity, escalate blockers early, and take pride in getting things done
  </li>
  <li>
   You enjoy wearing many hats&mdash;from logistics and admin to CX and light creative coordination
  </li>
  <li>
   You care about details, communicate clearly, and keep leaders focused on the highest-value work
  </li>
 </ul>
 <strong>
  What to expect...
  <br/>
  <br/>
  <br/>
 </strong>
 <strong>
  Work Setup:
 </strong>
 <ul>
  <li>
   Remote position
  </li>
  <li>
   Must have a reliable internet connection and a quiet workspace
  </li>
  <li>
   Required to provide own computer with Intel Core i5 or something similar or higher operating system
  </li>
 </ul>
 <strong>
  Working Hours:
 </strong>
 <ul>
  <li>
   40 hours per week
  </li>
  <li>
   Monday - Friday: 8:00 am - 5:00 pm (Eatern Time)
  </li>
 </ul>
 <strong>
  Compensation:
 </strong>
 <ul>
  <li>
   $7 per hour
  </li>
  <li>
   No benefits package included
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
 </strong>
</div>


Chief of Staff/Executive Assistant - Freelance, Remote

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

Executive Assistant

OISSG Consultancy

<p><b>Position: Executive Assistant/Admin </b></p><p><b>Salary offer:</b> QAR 3,000 &ndash; 4,000</p><p><b>Company Description</b></p><p>OISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; High School degree; additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Good communication skills</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p>

<p><b>Job Summary:</b></p><p>Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; Additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p>

Executive Admin Assistant

Welcare

<p>Wanted nursing staff assistant pharmacy for medical center thalore. No night dutie.contact whatsapp 8078072999</p><p>Job Type: Full-time</p><p>Pay: &#8377;10,000.00 - &#8377;56,281.48 per month</p><p>Work Location: In person</p>

nursing staff

Al Haktur IT Solutions

<div><p>At <b>Al Haktur IT Solutions</b>, we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive <b>Executive Assistant</b> to join our dynamic team in <b>Dubai</b>. The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.</li>
<li>Prepare reports, presentations, and confidential documents with accuracy and professionalism.</li>
<li>Coordinate travel arrangements, hotel bookings, and itinerary management for executives.</li>
<li>Act as a point of contact between executives, staff, and external partners.</li>
<li>Maintain organized records, files, and confidential information.</li>
<li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li>
<li>Manage office supplies, vendor communication, and general administrative duties.</li>
<li>Support project coordination, event planning, and internal communications.</li>
<li>Handle sensitive information with discretion and professionalism.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>2&ndash;4 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to prioritize tasks and maintain confidentiality.</li>
<li>Professional demeanor and a high level of attention to detail.</li>
</ul>
<p>At <b>Al Haktur IT Solutions</b>, we value efficiency, dedication, and trust. Joining our <b>Dubai</b> office as an <b>Executive Assistant</b> means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.</p></div>

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