staff assistant

Prime Healthcare Services

Overview: 
Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 54 hospitals and has more than 360 outpatient locations in 15 states providing more than 3.0million patient visits annually. It is one of the nation’s leading health systems with over 60,000 employees and physicians. Twenty-one of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team!
 
Responsibilities: 
The Staff Assistant will perform a wide variety of office and clerical duties of moderate complexity. This position is distinguished from clerical positions such as a Receptionist or Administrative Assistant by its more varied and assorted document preparation and administrative duties in support of the business office operations. Staff Assistant may performing various administrative, secretarial and clerical duties. Understands and follows the organization’s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs.
 
Qualifications: 
EDUCATION, EXPERIENCE, TRAINING
 
1. High School Graduate required
 
3. Three years of clerical/office experience preferred
 
4. Ability to communicate in English, both verbally and in writing
 
5. Excellent presentation and interpersonal skills
 
Employment Status: Full Time Shift: Days Equal Employment Opportunity:
 
Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf
 
#LI-JC5

Staff Assistant

Duke University

<div>
 
 Be You. Be Bold. Choose Duke.
 
 
 
 
 Be You.
 
 
 
 At Duke, we celebrate individuality, purpose, and the unique strengths each person brings to our community. As a Staff Assistant within the Duke Office of Durham and Community Affairs (DCA), Division of Education and Community Engagement, you&rsquo;ll play a critical role in advancing community-engaged scholarship and education initiatives that connect Duke with Durham and communities across North Carolina. In this role, you&rsquo;ll independently manage complex operational and programmatic activities supporting the Center for Community‑Engaged Scholarship (DCCES), the NC Leadership Forum (NCLF), America Reads/America Counts/Leap2School (ARAC/L2S), and other Education and Center team programs. You&rsquo;ll provide high‑level administrative support to the Assistant Vice President (AVP) for Community‑Engaged Scholarship and the Faculty Director of DCCES, while also supporting a collaborative, mission‑driven team. DCCES is a joint endeavor of Duke Community Affairs and the Provost&rsquo;s Office of Interdisciplinary Programs, requiring thoughtful coordination across all Duke schools, units, and the School of Medicine&mdash;including regular interaction with the Provost&rsquo;s and President&rsquo;s offices.
 
 
 
 Minimum Qualifications
 
 
 
 
 Education
 
 
 
 Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.
 
 
 
 Experience
 
 
 
 Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, andbudgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
 
 
 
 Be Bold.
 
 
 
 Bring your organization, initiative, and attention to detail to a fast‑paced environment where your work directly supports students, faculty, and community partners.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Executive &amp; Administrative Support (40%)
 
 
 
 <ul>
 <li>
 Provide day‑to‑day administrative support for the AVP for Community‑Engaged Scholarship, the Faculty Director of DCCES, and the Education and DCCES teams (12 staff), with occasional support for 20+ college advisers and 80+ undergraduate and graduate student tutors
 </li>
 <li>
 Manage complex scheduling and calendars for AVP and Faculty Director, coordinating meetings with community partners, Duke leaders, faculty, and internal teams
 </li>
 <li>
 Coordinate team calendars and schedule meetings involving multiple stakeholders, including internal and external partners
 </li>
 <li>
 Support room scheduling within DCA offices and plan team‑wide meetings and outings, including logistics, food orders, and implementation
 
 
 </li>
 </ul>
 
 Program &amp; Event Management (30%)
 
 
 
 Supporting DCCES, NC Leadership Forum, Education Strategic Council, ARAC/Leap2School, and Advise NC:
 
 
 <ul>
 <li>
 Lead logistics for external events with community partners, including:
 </li>
 <ul>
 <li>
 Venue reservations, catering, and event supplies
 </li>
 <li>
 AV coordination, RSVP tracking, participant communications, name badges, and name tents
 </li>
 <li>
 Inventory management and ordering of event materials
 </li>
 </ul>
 <li>
 Support weekly programming for DCCES, Education team, and NCLF, along with recurring community‑facing events
 
 </li>
 </ul>
 
 Financial Stewardship &amp; Administrative Operations (30%)
 
 
 
 <ul>
 <li>
 Manage onboarding and payroll processes for:
 </li>
 <ul>
 <li>
 80+ annual Education team tutors
 </li>
 <li>
 50+ annual DCCES undergraduate and master&rsquo;s interns and doctoral fellows
 </li>
 </ul>
 <li>
 Ensure timely and accurate onboarding, time reporting, approvals, and compliance with Duke and DCA requirements
 </li>
 <li>
 Manage office operations including supplies, parking, maintenance, and janitorial coordination for two office locations: NC Mutual Building and East Campus DCCES offices (opening this summer)
 </li>
 <li>
 Maintain materials and supplies for weekly ARAC/L2S tutoring, NCLF programming (6&ndash;10 events annually), and ongoing team needs
 </li>
 <li>
 Provide one day per week of backup support for the DCA front desk at NC Mutual
 </li>
 <li>
 Support maintenance of community partner contact information across DCA, Education, and DCCES systems for reporting, matchmaking, and communications
 </li>
 <li>
 Assist with financial reporting, expense reconciliation, and team reporting in coordination with the Senior Program Coordinator and Finance Director
 </li>
 <li>
 Perform other job‑related duties as assigned
 
 </li>
 </ul>
 This position reports directly to the AVP for Community‑Engaged Scholarship, works up to 40 hours per week, and is expected to be in the office at least three days per week, with flexible and remote hours available as approved.
 
 
 
 Choose Duke.
 
 
 
 At Duke, your work matters. You&rsquo;ll join a mission‑driven team committed to educational access, community partnership, and inclusive excellence&mdash;while enjoying a supportive work environment that values flexibility, growth, and collaboration.
 
 
 
 What We&rsquo;re Looking For
 
 
 
 We seek a highly motivated candidate who is a responsible, self-motivated, and proactive professional who can undertake various office support tasks in a fast-paced environment:
 
 
 <ul>
 <li>
 Familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
 </li>
 <li>
 Ability to work as part of a team and independently
 </li>
 <li>
 Interpersonal and customer service skills
 </li>
 <li>
 Ability to prioritize and execute tasks in a fast-paced environment
 </li>
 <li>
 Excellent communication, verbal, and written skills
 </li>
 <li>
 Demonstrated proficiency with Mac or PC, as well as Microsoft Office application
 
 
 </li>
 </ul>
 Candidates will regularly interact with a diverse population of students, faculty, staff, and community partners. Individuals with a strong work ethic, motivation, and commitment to inclusive engagement are strongly encouraged to apply.
 
 
 
 Ready to Make a Difference?
 
 
 
 Apply now and help strengthen Duke&rsquo;s connection to community‑engaged scholarship, education, and impact.
 
 
 
 Anticipated Pay Range:
 
 Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
 
 
 Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
 
 
 
 Equal Opportunity Employer:
 
 Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.
 
 
 Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas&mdash;an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
 
 
 
 Essential Physical Job Functions
 
 
 
 Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).
</div>

Mon Health

<div>Job Summary
Provide timely, effective, and accurate secretarial and clerical support to the staff, manager, and Director of assigned department(s).
Timely and accurate performance of secretarial and accounting duties for the Dietetics and Food Services Department. 
Responsibilities
1. Responsible for functions as assigned
 
2. Provide assistance as assigned which includes recording and typing of meeting minutes, policies and procedures, reports and other
 
correspondence and distribution as necessary.
 
3. Answer the telephone for the department, providing assistance, referring/routing calls and taking messages as appropriate.
 
4. Receive/screen customers to the Department. Complete verifications and other requests. Copy records as needed. Assist with the completion of
 
forms. Route various items to the appropriate staff within the department. Complete correspondence associated with needs of department.
 
5. Provide support to the Department through the performance of various other clerical duties.
 
6. Assists with system application including preparation and distribution of reports. 
 
<ul><li><div>Perform secretarial and accounting duties for the system-wide Nutrition Services Department in a timely and accurate manner.</div>
</li><li><div>Audits all invoices for food items in a timely and accurate manner.</div>
</li><li><div>Prepare monthly finances to various departments.</div>
</li><li><div>Orient and train employees as assigned.</div> 
</li></ul>Knowledge, Skills &amp; Abilities
Patient Group Knowledge (Only applies to positions with direct patient contact)
 
 
The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department&rsquo;s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.
 
 
Competency Statement
 
 
Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.
 
 
Common Duties and Responsibilities
 
(Essential duties common to all positions)
 
 
1. Maintain and document all applicable required education.
 
2. Demonstrate positive customer service and co-worker relations.
 
3. Comply with the company's attendance policy.
 
4. Participate in the continuous, quality improvement activities of the department and institution.
 
5. Perform work in a cost effective manner.
 
6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.
 
7. Perform work in alignment with the overall mission and strategic plan of the organization.
 
8. Follow organizational and departmental policies and procedures, as applicable.
 
9. Perform related duties as assigned. 
 
Education
<ul><li>High School Diploma or GED (Required)
</li></ul><ul><li>High School Diploma or GED (Required) Experience: 2 years relatedExperience: 2 years related</li></ul> 
Credentials
<ul><li>No Certification, Competency or License Required
</li></ul><ul><li>Food Handlers Card (Required) Within 30 days of hireWithin 30 days of hire</li></ul> 
Work Schedule: Days
Status: Full Time Regular 1.0
Location: General Hospital
Location of Job: US:WV:Charleston
Talent Acquisition Specialist: Sandi L. Ray sandi.ray@vandaliahealth.org</div>

University of Oklahoma

<div></div><div><div>Job no: 493212 
Work type: Professional 
Location: Tulsa 
Categories: Technology/Research 
</div>
<div>Pay Range: Targeted annual salary ranges from $38,700 to $50,300, based on experience.

Benefits Eligible: Yes

Work Schedule: Monday &ndash; Friday, Standard/Fixed Schedule

Travel: Not required
<div>
<div><div><div>Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 74 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

The Stephenson Cancer Center's Health Promotion Research Center (HPRC) at the OU Tulsa Schusterman Center is seeking a highly motivated and detail oriented Senior Staff Research Assistant to support multiple ongoing research studies focused on real time health behavior change. This position plays a key role in advancing innovative, technology driven research aimed at reducing smoking, alcohol use, and marijuana use through NIH funded and pilot randomized controlled trials.

The Senior Staff Research Assistant will work closely with the Senior Program Manager to coordinate and delegate research activities, oversee participant payment processes, and support the development of smartphone based applications used in study protocols. Additional responsibilities include data collection, record management, data analysis, and preparation of research reports. Studies utilize smartphones, tablets, GPS, and mobile carbon monoxide monitors to collect real world data and deliver automated interventions.

This position offers significant opportunities for professional growth, including involvement in peer reviewed research publications and collaboration with a multidisciplinary research team dedicated to improving public health outcomes.

Learn more about the Health Promotion Research Center at the OU Tulsa Shusterman Center here.

View full job description.</div></div><div> 
<div>
Required Education and Experience:
<ul>
<li>Bachelor's Degree in a Biological Science, Chemistry, Physical Science, or related field.</li>
<li>24 months research laboratory experience.
</li></ul>Equivalency/Substitution: Will accept 48 months equivalent experience in the aforementioned fields in lieu of the Bachelor's Degree, for a total of 72 months combined research assistant/technician experience.
Required Certifications and Licenses:

None.

Department Preferences:
<ul>
<li>Master's degree in Psychology, Sociology, Public Health, or other Healthcare field.</li>
<li>Knowledge and experience with clinical trial data collection.</li>
</ul>
</div></div> 
</div></div>Hiring Contingent Upon a Background Check: No
</div>
Advertised: 12 Jun 2026 Central Daylight Time 
Applications close: 11 Sep 2026 Central Daylight Time</div>

Sr. Staff Research Assistant - HPRC Tulsa

FREIGHT

POSITION OVERVIEWThe Executive Assistant will provide high-level administrative support to the Executive Director and occasionally other senior staff. Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and maintain strict confidentiality. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.RESPONSIBILITIES<ul><li>Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the Executive Director.</li><li>Arranges travel and accommodations for the Executive Director.</li><li>Schedules and attends meetings on behalf of the Executive Director, taking notes and recording minutes.</li><li>Receives incoming communication or memos on behalf of Leadership Team reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.</li><li>Performs additional duties as assigned.</li></ul>DISCLAIMER: This job description is not designed to cover or contain an exhaustive listing of all activities, duties or responsibilities that are required of the employee. There may be additional duties as assigned.SKILLS, KNOWLEDGE &amp; EDUCATIONRequired Skills/Abilities:<ul><li>Excellent verbal and written communication skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Excellent time management skills with a proven ability to meet deadlines.</li><li>Ability to function well in a fast-paced environment.</li><li>Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li><li>Able to type a minimum of 50 words per minute.</li><li>Proficient with Google Suite (G-Sheets, G-Docs, etc.) or similar software with the ability to learn new or updated software.</li></ul>Education and Experience:<ul><li>High school diploma required; Bachelor's degree in Business Administration or related field preferred.</li><li>At least 3-4 years of related experience required.</li></ul>EQUAL OPPORTUNITY EMPLOYER STATEMENTThe Freight is an equal opportunity employer committed to providing equal opportunity to its employees and applicants for employment without discrimination on the basis of race, religion, gender identity or expression, sexual orientation, age, disability, or any other reason unrelated to ability to perform the position. This policy applies to every aspect of employment, including but not limited to hiring, advancement, transfer, demotion, termination, compensation, benefit, training and working conditions.Pay: $24.00 per hourWork Location: Hybrid remote in Berkeley, CA 94704

Executive Assistant

Triple-S Steel

<div>Overview:

Company Name: Tube Supply
Title of Position: Executive Assistant
Position Type: Full-Time; Non-Remote
Location: Houston, TX 
Founded in 2016, Tube Supply provides quality steel tube and bar in alloy, stainless, and carbon for oil and gas applications, including drilling, completions, production, and downhole tools. Our steel tubular and bar products are tailored specifically to meet the demands of the oil and gas industry, including high pressure, high temperature (HPHT) and sour (H2S) well environments. Tube Supply clients are leading oil and gas service companies, OEMs, and manufacturing centers globally. 
Our goal is to maintain a stable, fun work environment while delivering satisfaction to the marketplace. We live closely by our core values: excellence, loyalty, and fun. These are seen throughout our interactions with customers, within the company, and in each of our employees&rsquo; everyday lives.<div> 
Summary:
</div><div>We are seeking an energetic and motivated Executive Assistant to join our company. The Executive Assistant will provide high-level administrative support to senior staff. This role will screen visitors, answer phones, coordinate special events, prepare reports and filing and organizing documents.</div><div></div> 
Benefits Offered:
<ul><li>401(k) including company matching</li><li>
Health insurance (medical, dental, and vision)</li><li>
Flex Saving Account and Health Reimbursement Account</li><li>
Company-provided Term Life Insurance</li><li>
Company-provided Short-term and long-term disability insurance</li><li>
Paid Holidays</li><li>
Paid time off</li><li>
Tuition Reimbursement</li><li>
Parental Leave</li></ul>
Responsibilities:
<ul><li>Under the direction of the President, completes a wide variety of administrative tasks that facilitate the Executive&rsquo;s ability to effectively lead the organization. This includes:
<ul><li>Assist with special projects.</li><li>
Designing reports and presentations.</li><li>
Prepare information for meetings with staff and outside parties.
</li><li>Maintain contact lists.</li><li>
Complete expense reports
</li><li>Assist with general office duties, and manage office supplies, inventory, and stock.</li><li>
Help with general office organization and communicate with various vendors and colleagues regarding office needs.
</li></ul></li><li>Works closely with Executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Under the direction of the President manages all aspects of the company&rsquo;s office services.</li><li>
Provides event management support as requested.</li><li>
Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>
Performs additional duties as assigned by executives.</li><li>
Provides hospitality to all guests and helps to create a welcoming environment.</li></ul>
Qualifications:
<div>
Education and Experience:</div><ul><li>
High school diploma required, bachelor&rsquo;s degree in business administration or related field preferred.</li><li>
At least two years of related experience required.</li></ul><div>
Knowledge/Skills/Competencies:</div><ul><li>
Excellent verbal, written, and interpersonal skills.</li><li>
Highly organized individual with a commitment to consistent attention to detail.</li><li>
Flexibility and adaptability to assume additional responsibilities and accommodate customer requests.</li><li>
Ability to work independently, often under pressure/situations within a team environment.</li><li>
Ability to exercise discretion and independent judgment to perform a variety of tasks.</li><li>
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li><li>
Able to type a minimum of 50 words per minute.</li><li>
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.</li></ul></div>

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Executive Personal Assistant

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