staffing and scheduling coordinator

BrightCare HomeCare

<div><p><b>About us</b></p>
<p><b>
Home Care Coordinator</b></p>
<p><b>
Live your best life possible by helping others live theirs</b>. Our Caregivers and staff are the heart and soul of what we do. At BrightCare HomeCare, we like to celebrate successes and have fun while building meaningful relationships. Join our team and have a lasting positive impact on the lives of our cients and their families by helping care for those who cannot care for themself!</p>
<p><b>
Benefits:</b></p>
<ul>
<li>Healthcare Benefits Plan</li>
<li>Weekly pay</li>
<li>Flexible scheduling</li>
<li>ongoing training</li>
<li>TapCheck advances</li>
<li>Flexible scheduling</li>
</ul>
<p><b>Other Benefits:</b></p>
<ul>
<li>Ongoing recognition and spot awards</li>
<li>Referral bonuses</li>
<li>Professional training CE hours with the best-in-class online learning</li>
<li>Dementia training and certification with our agency and Alzheimer&rsquo;s Association</li>
<li>1-on-1 care with clients in their homes</li>
<li>Thoughtfully matched caregivers with clients (personality, needs, location, availability)</li>
<li>A real hands-on orientation and ongoing detailed client-specific instructions and training</li>
<li>A support staff that truly cares, listens, and happily works around your availability</li>
<li>Mentorship and shadowing</li>
<li>Advancement opportunities</li>
</ul>
<p>Our work environment includes:</p>
<ul>
<li><p>Fleixible office hours</p>
</li>
<li><p>Growth opportunities</p>
</li>
<li><p>Casual work attire or scubs</p>
</li>
<li>Upbeat positive personalities with a desire to serve</li>
<li>
<p>On-the-job training</p>
</li>
</ul><p><b>OFFICE and STAFFING COORDINDATOR JOB DESCRIPTION</b></p>
<p><b>
Reports to:</b></p>
<p><b>
Agency Director/Administrator</b></p>
<p><b>
Summary</b></p>
<p>
The Staffing/Office Coordinator is responsible for recruiting, hiring and training new caregiivers throughout the entire onboading process. Must be well organized and able to keep up with large amounts of detailed paperwork to remain compliant with all labor laws and state regulations. Additionally, the position will require attention to day to day office demands such, but not limited to, adjusting the master schedule according to available staff and report changes to agency director, ensure accuracy of completed shifts and adjust as needed, monitor overtime hours, will have to juggle staffing and hiring based on adjusted census and client needs. They will have to answer and field agency calls, problem solve and ensure best in class customer services at all times. The coordinator must be upbeat and positive and possess strong organizational and communication skills, be able work effectively with a team, and adapt to changing priorities and circumstances.</p>
<p><b>
Portrait of Staffing Coordinator</b></p>
<p>
1. Familiar with and comfortable working on computers.</p>
<p>
2. Possess good phone and customer service skills.</p>
<p>
3. Ability to coordinate and perform multiple tasks.</p>
<p>
4. Understand basic math and accounting principles.</p>
<p>
5. Excellent written/grammatical skills.</p>
<p>
6. Good communication and problem-solving skills.</p>
<p>
7. Self-starter/Resilient.</p>
<p>
8. Work well with others.</p>
<p>
9. Coordinate care for clients with BCHC Team. Healthcare experience a bonus.</p>
<p>
10. Audit inflow of paperwork and documentation to remain compliant with state standards.</p>
<p><b>
Primary Responsibilities</b></p>
<p>
1. Assist with answering phones, office organization and management.</p>
<p>
2. Staffing of all in-home care cases via caregivers or self.</p>
<p>
3. Coordinate with Director and assist with interview and orientation process of caregivers weekly.</p>
<p>
4. Understanding and utilizing the Wellsky staffing software to its best potential.</p>
<p>
5. Monitoring and updating daily schedules via computer software for payroll and billing accuracy including trouble shooting/correcting missed clock ins/outs or overlaps.</p>
<p>
6. Communicate and notify clients/caregivers daily about schedule needs or changes.</p>
<p>
7. Develop and monitor the caregiver mentoring program with the goal of caregiver retention.</p>
<p>
8. Monitor and update client care plans as needs change.</p>
<p>
9. Educate Caregivers on trending concerns when identified.</p>
<p>
10. Contribute to companywide ideas for recruiting and marketing of services.</p>
<p>
11. Complete training on intake call sales techniques.</p>
<p><b>
Knowledge and Skills Requirements</b></p>
<ul><li><b>Time Management: </b>The ability to effectively manage your own time, as well as the time of others, is essential for a scheduler. You need to be able to prioritize tasks, manage multiple schedules, and ensure that everyone stays on track.</li></ul>
<ul><li><b>Attention to Detail:</b> As a Care Coordinator, you need to be detail-oriented and able to catch mistakes before they become problems. You should have strong organizational skills and be able to keep track of many different schedules and deadlines.</li></ul>
<ul><li><b>Communication Skills:</b>The ability to communicate clearly and effectively is essential for a scheduler. You need to be able to explain schedules and deadlines to management, team members, clients, and be able to respond to questions and concerns in a timely manner. Must be able to spend a lot of time on the phone communicating with caregivers and clients.</li></ul>
<ul><li><b>Problem Solving Skills:</b> Care Coordinator often involves dealing with unexpected problems and challenges, so it&rsquo;s important to have strong problem-solving skills.</li></ul>
<ul><li><b>Technology Skills: </b>Many scheduling tasks are done using software and other digital tools, so it&rsquo;s important to have a good understanding of technology. You should be comfortable using scheduling software, spreadsheets, and other tools to manage schedules and track progress.</li></ul>
<ul><li><b>Flexibility:</b> A Care coodinator should be flexible and adaptable. Projects can change quickly, and you need to be able to adjust schedules and priorities accordingly. You should be able to work well under pressure and be able to handle changing deadlines and priorities with ease. Ability to be available outside of typical office hours is a must.</li></ul>
<ul><li><b>Caregiving experience a plus.</b></li></ul>
<ul><li><b>Must be authorized to work in the United States.</b></li></ul>
<p><b>
Work Hours</b></p>
<p>
8:00 AM &ndash; 4:00 PM at office with some flexibility with rotating on call</p>
<p>
Workload is expected to be 70% in office and 30% in the field.
</p><p>Must have reliable transportation.</p></div><p></p>

Office/Staffing Coodinator

Right At Home

<div><h2 class="jobSectionHeader"><b>Job description</b></h2><p></p><p><b>
Location:</b> Southeast San Antonio (Southcross Blvd)</p><p><b>
Schedule:</b> Mon&ndash;Fri 8 AM&ndash;5 PM + on-call rotation for some weekends</p><p><b>
About the Role</b></p><p>
Right at Home Southeast San Antonio is seeking a proactive, highly organized <b>HR Scheduler &amp; Staffing Coordinator</b> to lead our caregiver scheduling operations and support hiring efforts. This is a critical front-office role for someone who thrives in a dynamic, small-team environment and is willing to roll up their sleeves when needed.</p><p>
While this is <b>not a caregiver position</b>, you should be willing to step in and cover a client shift <b>only as a last resort</b> to maintain quality care.</p><p><b>
Key Responsibilities</b></p><p><b>
Scheduling &amp; Backup Management</b></p><ul><li><p>
Create and maintain caregiver schedules using WellSky</p></li><li><p>
Anticipate needs and develop <b>backup plans by ZIP code</b> to avoid last-minute scrambles</p></li><li><p>
Rapidly fill open shifts and respond to call-outs or cancellations</p></li><li><p>
Match caregivers with clients based on skill, availability, and location</p></li></ul><p><b>
HR &amp; Recruitment</b></p><ul><li><p>
Post jobs, screen applicants, schedule interviews</p></li><li><p>
Run background checks, verify CNA licenses and references</p></li><li><p>
Help lead orientation and onboarding of new caregivers</p></li><li><p>
Keep digital and physical employee records organized and compliant</p></li></ul><p><b>
Communication &amp; Support</b></p><ul><li><p>
Serve as the <b>main point of contact</b> for caregivers regarding shift changes, policies, and urgent updates</p></li><li><p>
Ensure all messages are clearly communicated using text, phone, and our WellSky platform</p></li><li><p>
Monitor compliance</p></li></ul><p><b>
On-Call &amp; Contingency Support</b></p><ul><li><p>
Participate in rotating on-call schedule for evenings/weekends</p></li><li><p>
Be <b>willing and able</b> to step in as a caregiver <b>only if no other solution is available</b></p></li><li><p>
Help protect the client experience by ensuring no shift is missed due to scheduling issues</p></li></ul><p><b>
Office Operations</b></p><ul><li><p>
Support day-to-day office tasks as needed &mdash; supplies, reports, client folders, etc.</p></li><li><p>
Work closely with the owner and office staff to solve problems and keep the business moving</p></li></ul><p><b>
What We&rsquo;re Looking For</b></p><ul><li><p><b>
HR or Scheduling experience required</b> (home care or healthcare setting preferred)</p></li><li><p><b>
CNA certification is a big plus</b>, but not required</p></li><li><p>
Excellent multitasker, organizer, and communicator</p></li><li><p>
Tech-savvy: Proficient with scheduling tools like <b>WellSky</b>, Microsoft Office, and job platforms</p></li><li><p>
Solution-oriented mindset &mdash; calm under pressure and resourceful</p></li><li><p>
Someone who understands small team life &mdash; flexible, humble, and ready to hustle when needed</p></li><li><p>
Must have a <b>valid driver&rsquo;s license</b> and reliable transportation</p></li></ul><p><b>
Why Join Right at Home San Antonio?</b></p><ul><li><p>
Be part of a <b>mission-driven, people-first company</b> that values every team member</p></li><li><p>
Opportunity to grow into HR, operations, or leadership</p></li><li><p>
Direct impact on the lives of families and seniors in our local community</p></li></ul><p><b>
To Apply</b></p><p>
Send us your resume (lalo@careinsa.com) and a short message explaining:</p><ul><li><p>
Your experience in scheduling or HR</p></li><li><p>
Whether you&rsquo;ve worked in home care before</p></li><li><p>
Your comfort level with being the go-to person for last-minute problem solving</p></li></ul><p>
Job Type: Full-time</p><p>
Pay: $13.00 - $17.00 per hour</p><p>
Benefits:</p><p></p><ul><li><p>
Flexible schedule</p></li><li><p>
Paid time off</p></li><li><p>
Referral program</p></li></ul><p></p><p>
Schedule:</p><p></p><ul><li><p>
8 hour shift</p></li><li><p>
On call</p></li><li><p>
Weekends as needed</p></li></ul><p></p><p>
Work Location: In person</p></div>

HR Coordinator -Scheduler & Staffing

HighLevel

<div><div><b>Title:</b> Sr. WFM Scheduling Coordinator</div><div><b>
Reports To:</b> Manager, Revenue Operations</div><div><b>
Shift Hours: </b>2pm- 11pm IST hours
</div><div><b>Location</b>: India ( Remote)</div><div></div><div><b><br>
About Us</b></div><div>
HighLevel is an AI powered, all-in-one white-label sales &amp; marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, including agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.</div><div></div><div><b><br>
Our People</b></div><div>
With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.</div><div></div><div><b><br>
Our Impact</b></div><div>
As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.</div><div>
Learn more about us on our YouTube Channel or Blog Posts</div><div></div><div><b><br>
Who You Are</b></div><div>
We are seeking a Workforce Management (WFM) Scheduler to manage and maintain schedules for our customer-facing teams using Assembled. This role will work closely with customer leadership teams to ensure schedules remain up to date, reflecting any changes to shift start times, end times, breaks, and lunches. The ideal candidate is highly organized, responsive, and able to coordinate effectively across multiple teams.</div>
<h3 class="jobSectionHeader"><b>What You&rsquo;ll Do:</b></h3><ul><li>
Maintain accurate and real time schedules for all customer facing teams in Assembled. .</li><li>
Manage incoming schedule change requests - shifts, breaks, time off and ensure adherence to business needs and service level agreements (SLAs).</li><li>
Communicate scheduling updates and conflicts to leadership teams in a timely manner.</li><li>
Monitor staffing levels and escalate scheduling gaps or coverage concerns as needed.</li><li>
Collaborate with Workforce Management and Operations teams to optimize schedules for efficiency.</li><li>
Generate reports and insights on schedule adherence and workforce trends.</li><li>
Assist in forecasting and long-term scheduling planning as needed.</li><li>
Support special projects or initiatives as assigned</li></ul><h3 class="jobSectionHeader"><b>
What You&rsquo;ll Bring:</b></h3><ul><li>
2+ years of experience in workforce management, scheduling, or a similar role.</li><li>
Hands-on experience using Assembled or other WFM platforms.</li><li>
Strong organizational skills with keen attention to detail.</li><li>
Excellent communication and interpersonal skills.</li><li>
Ability to multitask and adapt to changing business needs.</li><li>
Proficiency in Microsoft Excel or Google Sheets, comfortable working with large datasets and pivot tables.</li><li>
Experience working in a fast-paced customer support or operations environment preferred.</li></ul><div><b>
Equal Employment Opportunity Information:</b></div><div>
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.</div><div></div><div><br>
#LI-Remote</div><div>
#LI-TN1</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Senior WFM Scheduling Coordinator

Bob Heinmiller Air Conditioning, Inc

<div><p><b>Scheduling Coordinator - Solar Department
</b></p><p><b>Bob Heinmiller Air Conditioning </b>is a family-owned company that has been servicing the greater Orlando area for over 30 years. We pride ourselves on developing and maintaining a great company culture that cultivates growth and longevity in our employees. Our company is based on fostering integrity, honesty, and reliability in everything we do. We have an immediate opening for a <b>Scheduling Coordinator - Solar Department </b>to join our team.</p><p><b>
The position:</b> As the single point of contact you will perform a variety of duties such as scheduling and coordinating service calls and ensuring technicians have the appropriate tools, parts, and equipment to complete the job in a timely manner, maintain accurate records, provide updates as needed and update all parties of any changes.</p><p><b>
Work Hours:</b> Mon - Fri 8am to 5pm, 1 hour lunch, with potential OT during peak seasons.</p><p><b>
Office Location:</b> Orlando, FL - this is not a remote position</p><p><b>
Pay Scale:</b> $16.00 - $20.00/ hr. Depending on experience</p><p><b>
Benefits:</b></p><ul><li>
Medical insurance</li><li>
Dental insurance</li><li>
401K with 4% employer match</li><li>
Additional benefits offered through Aflac</li><li>
paid holidays</li><li>
paid vacation</li></ul><p><b>
Position Summary: </b>Maintain the Service Technicians' daily schedules and dispatch the technicians as service calls are completed. Schedule return trips with customers when parts are in. Maintain the on-call schedule for service technicians. Maintain customer database with current information. Clear and concise communications with department managers, employees, and company customers, including keeping customers appraised as to company schedule and requested lead-times. Provide accounting with maintenance contract billing information. Prepare service invoices and timecards for processing.</p><p><b>
An ideal candidate will possess:</b></p><ul><li>
Dependability. We are looking for someone who is more reliable than spontaneous.</li><li>
Adaptability/ flexibility. This job can have a lot of moving parts, we want someone who can shift priorities quickly.</li><li>
High attention to detail. This job will involve working with the details rather than the big picture.</li><li>
Autonomy/ Independence. You will need to enjoy working with little direction.</li><li>
Ability to work in high pressure/stress environment.</li></ul><p><b>
Job Requirements:</b></p><ul><li>
Three years related experience in customer service, dispatching, or scheduling</li><li>
Ability to multi-task</li><li>
Geographical knowledge of service area or map reading skills</li><li>
Computer skills</li><li>
Basic knowledge of the industry is preferred</li></ul><p><b>
**NO PHONE CALLS OR IN OFFICE INQUIRIES ABOUT THIS POSITION. ALL CANDIDATES MUST APPLY ONLINE ***</b></p></div>

Scheduling Coordinator – Solar Department

Banner Health

<div><p><b>Primary City/State:</b></p>
Mesa, Arizona<p></p><p><b>
Department Name:
</b></p>Clinical Care Operations<p></p><p><b>
Work Shift:
</b></p>Night<p></p><p><b>
Job Category:</b></p>
Administrative Services<p></p><p>
Find your path in health care. We want to change the lives of those in our care &ndash; and the people who choose to take on this challenge. If you&rsquo;re ready to change lives, we want to hear from you.</p><p></p><p>
Clinical Care Operations (CCO) is the hub of patient management for the facility, including: unit staffing, bed assignment, house supervision, emergency preparedness (code events and internal disasters), patient transports, dispatch, and data analysis. Several employee groups report to this department, including clinical positions such as RN House Senior Managers, SWAT Nurses, and the Resource Team (RNs, Nursing Assistants, Patient Care Assistants, Unit Coordinators, and Behavioral Health Technicians), plus non-clinical roles such as Office Supervisors, Transport Supervisors, Dispatchers, Placement Liaisons, and Information Specialists.</p><p></p><p>
As a <b>Staffing Coordinator</b>, you will play a vital role in coordinating staff coverage throughout the assigned hospital to ensure a high level of patient care. In addition, you will provide administrative support for the entire Clinical Care Operations department. The ideal candidate will thrive in a fast-paced, ever-changing environment, managing multiple tasks, and working within a variety of software programs. This is a<b> Full-Time Night Shift 7:00p to 7:30a</b> position. Weekend rotations and holidays are required in this role. Enjoy a flat rate $1/hour weekend shift differential and an 18% night shift differential when applicable.</p><p></p><p>
Your pay and benefits (Total Rewards) are important components of your Journey at Banner Health. Banner Health offers a variety of benefit plans to help you and your family. We provide health and financial security options so you can focus on being the best at what you do and enjoying your life.</p><p></p>
Banner Baywood Medical Center is a 342 bed hospital serving the health care needs of the dynamic and growing East Valley communities of metropolitan Phoenix, Arizona. We provide complete acute care services and outpatient services to include but not limited to cancer, stroke, women's health, rehabilitation, emergency medicine and surgery. Our Emergency Department treats a variety of ailments and offers advanced treatment areas, with 68 beds, seeing over 50,000 patients per year. We are certified as pediatric prepared as well as designated as a Trauma level 3 emergency room. In addition, our comprehensive orthopedic unit is one of the nation&rsquo;s premier orthopedic programs. The unit's commitment to excellent patient care has earned a 4 STAR rating by CMS and repeated recognition as having one of the Top 100 Orthopedic Programs in the U.S. by The Health Network and HCIA, Inc. Because we are also a leader in neurological medicine, people throughout Arizona come to us when they need treatment for conditions of the brain, spine and nervous system.<p></p><p>
POSITION SUMMARY<br>
This position is responsible for facility-wide patient and/or staff placement operations. This position is the primary source of staffing information for the individual units. The incumbent assists leadership with fiscal responsibility by placing the most cost-effective staff on the floors and ensuring that floors are not over or understaffed for every shift.</p><p></p><p>
CORE FUNCTIONS<br>
1. Initiates facility-wide staff placement operations. Coordinates staffing on all/most units within the facility. Adheres to staffing policies and guidelines and maintains fiscal responsibility.<br>
<br>
2. Coordinates staffing functions for the nursing department including RN&rsquo;s, LPN&rsquo;s, CNA&rsquo;s, Tech&rsquo;s and clerical support. Developing computerized work schedules; anticipates needs on a weekly basis and schedules extra staff as needed.</p><p>
Adjusts shift-to-shift staffing based on census. Utilizes established staffing guidelines to assure the most cost-effective, quality staffing is used.</p><p></p><p>
3. Performs office management and clerical services for department(s) as requested. his includes, but is not limited to, entering, maintaining, and archiving data using multiple software platforms, as well as answering calls, providing information and screening telephone calls.
</p><p></p><p>4. Addresses continual demand for staffing requirements while functioning as liaison for external and internal customers.</p><p></p><p>
5. Demonstrates excellence in organization, communication, and human relations skills.</p><p></p><p>
6. Prioritizes and organizes own work. Uses discretion to modify work practices to achieve results or improve efficiency, while using established policies and general instructions and procedures to resolve a variety of problems. Chooses best alternative from group of known possibilities.</p><p></p><p>
7. Identifies, resolves, and communicates real and potential problems and information to appropriate nursing leadership.</p><p><br>
MINIMUM QUALIFICATIONS<br>
<br>
High school diploma/GED or equivalent working knowledge.<br>
<br>
The position also requires skills and abilities typically gained with 1 year of experience in a healthcare office setting, previous experience in patient services or admitting would be very helpful. Must have medical terminology, excellent verbal and written communication skills, organizational skills and critical thinking skills. Must have the ability to work under tight time constraints and meet deadlines while working on a variety of projects.<br>
<br>
Must be proficient with commonly used office software and equipment.<br>
<br>
PREFERRED QUALIFICATIONS</p><p><br>
Associate' Degree preferred.<br>
<br>
Additional related education and/or experience preferred.</p><p></p><p><b>
EEO Statement:</b></p><p>
EEO/Disabled/Veterans</p><p>
Our organization supports a drug-free work environment.</p><p></p><p><b>
Privacy Policy:</b></p><p>
Privacy Policy</p></div><p></p>

Staffing Coordinator

Bechtel

<div><p><b>Requisition ID: 288991</b></p><ul><li><b>
Relocation Authorized: National - Camp</b></li><li><b>
Telework Type: Full-Time Office/Project</b></li><li><b>
Work Location: Various Work Locations EG</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel&rsquo;s contract for the delivery of this project will be for project management and construction management services.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary:</b></h2></div><div><p>
The Project HR Staffing Coordinator is responsible for coordinating HR support to project hiring managers and employees on a range of Human Resources (HR) activities. The duties will include: assistance and coordination with staffing, on-boarding, HR Policy and assignment conditions discussions, and employee mobilization and demobilization. Flexibility and teamwork are key in this role as this is a high-volume, detail-oriented position.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Support staffing for the project, including liaison with project hiring managers, and maintenance of SmartStaff updates as required. This includes oversight of project staffing plans in coordination with Project Controls.</li><li>
Working with the Operations Supervisor, support employee mobilization and demobilization schedules and release dates in alignment with project staffing plans including short term assignment tracking. This includes preparation of completion paperwork for project personnel in accordance with local legal and company requirements as applicable.</li><li>
Review of employee allowances including any necessary per diem and allowance modifications in conjunction with People Operations.</li><li>
Support Visa and Immigration Compliance working with regional teams.</li><li>
Provide support to the Training Coordinator in the areas of onboarding and welcome packages for employees, as needed.</li><li>
Ensure that project work rules are compliant with Bechtel policy and local laws. Have an awareness of local/national safety codes.</li><li>
Work with the Project and regional HR teams to ensure processes are in place to align with Bechtel HR policies and local requirements.</li><li>
Support and facilitate other specific Human Resources activities as assigned by Project HR Management which may include project specific reporting requirements (working with People Operations teams, as required).</li><li>
Perform other duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Bachelor&rsquo;s degree (or international equivalent) in Human Resources, Business, Psychology or other relevant discipline from an accredited university along with three to five years of relevant experience OR 6-9 years of relevant work experience and education in lieu of degree.</li><li>
A minimum of 2 years&rsquo; relevant experience in a generalist HR role including project support experience is preferred</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Effective oral and written communication skills.</li><li>
Must maintain a high level of confidentiality</li><li>
Ability to interpret HR policy and processes.</li><li>
Proficiency in Microsoft Office and HRMS systems is an advantage in this role</li><li>
Must be fluent in English and Arabic (written and oral)</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Project Staffing Coordinator

Regional Cancer Care Associates LLC

<div>Overview:
<div>
Join RCCA as a Scheduling Coordinator and play a vital role in ensuring a seamless patient experience! As a Scheduling Coordinator, you'll be at the heart of our operations, efficiently managing patient appointments and tests. You'll handle all incoming calls with professionalism, directing them to the appropriate personnel and ensuring clear communication between patients and our dedicated medical staff. This role may also involve coordinating external and surgical scheduling.</div><div></div><div><br>
Become a crucial link in our healthcare team, helping us deliver exceptional care every day.</div><div></div><p><br>
Employment Type: Full Time</p><p>
Location: Hackensack, NJ</p><p>
Compensation: $15.58 - $21.00 Per Hour</p><p><i>
Compensation packages based on your unique skills, experience, and qualifications</i></p><p></p><p><br>
As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities.</p><p></p><p><br>
We believe these benefits underscore our commitment to the well-being and professional growth of our employees.</p><br>
<div></div>
Responsibilities:
<ul><li>Answers all incoming calls, assesses callers&rsquo; needs, directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.</li><li>
Efficiently schedules new patients, patient referrals, and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.</li><li>
Obtains and enters all authorization and correspondence relating to referrals in patients&rsquo; charts and/or electronic medical records (EMR).</li><li>
Collects co-pays, deductible and other out-of-pocket amounts at time of visit.</li><li>
Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.</li><li>
Arranges for patients to have financial counseling as needed.</li><li>
Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.</li><li>
Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.</li><li>
Prepares correspondence, memos, forms, and other typing as requested by supervisor.</li><li>
May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required.</li><li>
May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.</li><li>
May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.</li><li>
May be responsible for scheduling post-operative follow up appointments with Physicians.</li><li>
Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.</li></ul>
Qualifications:
<ul><li>High school diploma or equivalent required. Minimum three years office experience, preferably in a medical office setting. Knowledge of medical terminology and coding required.</li><li>
Must have excellent communication skills, written and verbal. Proficiency in Microsoft Office (Outlook, Word, Excel) required.</li></ul><div><b>
PHYSICAL DEMANDS:</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.</div><div></div><div><b><br>
COMPETENCIES:</b></div><ul><li>
Uses Technical and Functional Experience: Possesses up to date knowledge of the profession and industry; is regarded as reliable resource in the technical/functional area; accesses and uses other expert resources when appropriate</li><li>
Demonstrates Adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.</li><li>
Uses Sound Judgment: Makes timely, cost effective and sound decisions; makes decisions under conditions of uncertainty.</li><li>
Shows Work Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to achieve them</li><li>
Commits to Quality: Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluated products, processes, and service against those standards; manages quality; improves efficiencies.</li></ul><div></div><div><b><br>
WORK ENVIRONMENT:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.</div></div><div></div>

Scheduling Coordinator

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