staffing and scheduling coordinator

Park Place Transitional Care and Rehabilitation

<div>Staffing Coordinator
The Staffing Coordinator is responsible for ensuring adequate nursing staff coverage for all open shifts within the facility. This position manages the on-call phone Monday through Friday during business hours, coordinates staffing needs, and works closely with nursing leadership to maintain appropriate staffing levels.
Responsibilities include:<ul><li>
Finding coverage for open nursing shifts and filling staffing vacancies as they arise.</li><li>
Managing the on-call phone Monday through Friday during business hours.</li><li>
Posting the daily staffing schedule throughout the facility to maintain compliance with CMS regulations.</li><li>
Maintaining and updating the monthly nursing department schedule.</li><li>
Communicating staffing changes and updates to nursing staff and leadership.</li><li>
Assisting with scheduling, staffing reports, and other staffing-related administrative duties.</li><li>
Providing direct resident care and assisting on the nursing floor during working hours as needed.</li></ul>
Qualifications:<ul><li>
Current CNA certification required.</li><li>
Previous healthcare staffing or scheduling experience preferred.</li><li>
Strong organizational, communication, and problem-solving skills.</li><li>
Ability to work in a fast-paced environment and manage multiple priorities.</li><li>
Knowledge of long-term care staffing requirements and CMS regulations preferred.</li></ul>
This position plays a vital role in ensuring quality resident care by maintaining appropriate staffing levels and supporting the nursing team as needed.</div>

Staffing Coordinator

Mattoon Rehabilitation and Health Care Center

<div>Job Description:

Staffing / Scheduling Coordinator | CNA
Mattoon Rehab and Healthcare Center 
Are you a Certified Nursing Assistant | CNA seeking an exciting new career opportunity? Look no further! Tutera Senior Living &amp; Health Care is seeking health care rockstars to join our team! If you are dedicated and compassionate, WE WANT YOU! 
 
 
What Will You Do in This Role?
As a Staffing Coordinator, you are responsible for developing and coordinating resident care staffing schedules to ensure adequate staffing levels in the clinical departments in accordance with company guidelines. You will coordinate scheduling in an objective manner for nursing services, plan and schedule staff for the nursing units to assure care for the residents, distribute staff appropriately throughout the facility, and ensure the staffing meets state and federal regulations. 
 
 
Do You Have What It Takes?<ul><li>
A fire and passion for working with seniors</li><li>
A flexible, fun, and energetic personality</li><li>
Must have active, and in good standing, Certified Nursing Assistant (CNA) certification in the state of practice</li><li>
Minimum of one year of LTC/SNF/AL/MC experience required</li><li>
Must possess a strong sense of personal organization and time management</li><li>
Must have impeccable attention to detail</li><li>
Proficiency with Microsoft Office Word and Excel required</li><li>
Professional image in both appearance and behavior</li><li>
Excellent written and oral communication skills</li></ul><div></div> 
Why is Tutera THE Employer of Choice?
<ul><li>Tutera Senior Living &amp; Health Care is guided by one single purpose: To live the YOUNITE philosophy in every decision, every day. Based on genuine respect, YOUNITE is how we get to know residents and team members on a personal level. By asking about our employees&rsquo; and residents&rsquo; unique needs and preferences, we actively listen and then deliver. Do you want to work for a company where you are the driving force behind every decision made?</li><li>
Tutera offers stability; our family-owned company was founded in 1985!</li><li>
Tutera offers a competitive starting wage and amazing benefits! We take care of you so you can be a rockstar at work and at home!</li><li>
Tutera Senior Living &amp; Health Care is dedicated to growing and developing our Tutera rockstars. Through Tutera University, every employee has the opportunity to learn new skills and become the best health care rockstar they can be!</li></ul> 
Apply today and let us show you how we are inspired by you. 
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
Benefits:
<div>
How Can You Benefit?</div><div></div><ul><li> 
Advanced Pay</li><li>
Financial Literacy Classes</li><li>
Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!</li><li>
Child Care Discount</li><li>
Health Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Life Insurance</li><li>
401(k) for Eligible Locations</li><li>
Tuition Reimbursement</li><li>
Paid Time Off</li><li>
Holiday Pay</li><li>
Exclusive Tutera Perks</li><li>
Tutera University</li><li>
Advancement Opportunities</li></ul>
Job ID: 2026-18730</div>

Staffing Coordinator | CNA

CommonSpirit Health

<div>Job Summary and Responsibilities 
As a Staffing Coordinator, you will be responsible for optimizing staffing levels across departments, ensuring adequate coverage and operational efficiency. 
 
Every day you will schedule personnel, process staffing requests, manage call-outs, and communicate effectively with staff and management regarding assignments and availability. 
 
To be successful, you will demonstrate strong organizational skills, meticulous attention to detail in scheduling, and excellent communication, crucial for maintaining optimal workforce deployment and service continuity. 
Communication: 
<ul><li><ul><li>
Consistently answers the telephones promptly and courteously.</li> 
<li>
Effectively answers customers&rsquo; questions.</li> 
<li>
Meets and greets the public in a friendly and professional manner.</li> 
<li>
Establishes and maintains positive working relationships.</li> 
<li>
Effectively works to resolve customer conflicts and complaints.</li> 
<li>
Keep nurse managers informed of unfilled shifts and call-ins.</li> 
<li>
Records and relays all messages accurately and timely.</li> 
<li>
Sends and receives E-MAIL and facsimiles</li></ul></li> 
Staffing/ Scheduling: 
<li><ul><li>
Provides nurse managers with a plan sheet and assists in the perpetration of their four week schedule.</li> 
<li>
Assigns and reassigns shifts utilizing all available resources.</li> 
<li>
Enters schedule consistently and accurately in the scheduling system within unit specific timeframes.</li> 
<li>
Maintains staffing sheets utilizing available resources, relating to staffing adjustments.</li> 
<li>
Adheres to unit specific policies regarding Summer and Winter Holidays.</li> 
<li>
Adheres to hospital specific policy in regards to call off staff during low census times.</li> 
<li>
Adheres to standard work flow for shift workflow and procedures.</li> 
<li>
Edits staffing and enters data in scheduling system following standard work ensuring accuracy.</li> 
<li>
Reviews all schedules and alerts nurse manager to critical staffing needs.</li> 
<li>
Validates current census and staffing adjustments with clinical contacts utilizing staffing software.</li> 
<li>
Reviews house- wide staffing and prepares tentative staffing for clinical contact to review and approve.</li> 
<li>
Follows escalation procedures for day- of- staffing issues or critical staffing needs situations.</li> 
<li>
Performs day- of and proactive recruitment calls to all core and contingent clinical staff.</li> 
<li>
Review final schedules and provide recommendation to managers and schedulers.</li> 
<li>
Monitor open shift scheduling to ensure appropriate coverage and deployment.</li></ul></li> 
Information Management: 
<li><ul><li>
Utilizes the staffing matrix as a guideline when making staffing decisions and adjusts staffing accordingly.</li> 
<li>
Consistently maintains &amp; keys daily changes in the scheduling system- in a timely manner.</li> 
<li>
Consistently completes and send the shift staffing summary report at established times with no errors.</li> 
<li>
Consistently maintains the low census data log &amp; discrepancy log, follows through appropriately.</li> 
<li>
Effectively works to resolve customer conflicts and complaints.</li> 
<li>
Consistently documents on any applicable phone log as needed.</li> 
<li>
Accepts all staffing absence calls with real time data entry into the scheduling system.</li> 
<li>
Report to Executive leadership on effectiveness of schedule creation and status of upcoming staffing.</li> 
<li>
Run routine reports in order to identify gaps in staffing and ensure staffing best practices.</li></ul></li> 
Budget: 
<li><ul><li>
Staff units according to their staffing matrix, flexing staff when appropriate.</li> 
<li>
Demonstrates fiscal responsibility, ensuring that units are staffed based on correct utilization of matrix.</li> 
<li>
Consistently monitors unit staffing to avoid staffing overages.</li> 
<li>
Consistently enters accurate data in employee timecard to prevent error in payroll.</li></ul></li> 
Payroll: 
<li><ul><li>
Consistently follows payroll practices and guidelines as relates to Kronos and Smart Square.</li> 
<li>
Follow up with appropriate managers to ensure that all payroll changes are correct if applicable.</li></ul></li></ul> 
Job RequirementsRequired<ul><li>
High School Graduate General Studies and 4 years of applicable experience without a Bachelor&rsquo;s Degree, upon hire or</li><li>
High School GED General Studies and 4 years of applicable experience without a Bachelor&rsquo;s Degree, upon hire and</li><li>
2 years of applicable experience with a Bachelor&rsquo;s Degree. and</li><li>
Minimum 2 years acute care setting
</li><li>None, upon hire
</li></ul> 
Where You'll Work 
Welcome to Saint Joseph Hospital, a 433-bed hospital founded in 1877 by the Sisters of Charity of Nazareth as the first hospital in Lexington, Kentucky. Led by Sister Euphrasia Stafford, the mission to provide compassionate care to the underserved is still carried out today. Saint Joseph Hospital holds over two dozen national ranks and recognitions and is recognized as a 2024 Best Place to Work in Kentucky.
Saint Joseph is part of CommonSpirit Health, a non-proﬁt, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.
Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states. 
Pay Range 
$18.51 - $26.15 /hour</div>

New Horizon Senior Living Center

Job Summary We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team! In this vital role, you will be the heartbeat of our office operations, ensuring that staff scheduling is covered and shifts are covered to run smoothly and efficiently. Your proactive approach and excellent communication skills will help foster a seamless workflow, support our team&rsquo;s productivity, and enhance overall customer satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant work environment.Duties<ul><li>Manage and coordinate appointment scheduling for multiple departments using calendar management tools.</li><li>Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately and courteously.</li><li>Maintain organized filing systems, both physical and digital, including data entry and record keeping using Microsoft Office, Google Workspace, and other office management software.</li><li>Provide exceptional customer support by addressing inquiries, confirming appointments, and assisting clients or patients with scheduling needs.</li><li>Support front desk operations by greeting visitors, managing check-in procedures, and ensuring a welcoming environment.</li><li>Assist with clerical tasks such as proofreading documents, preparing correspondence, and maintaining accurate records.</li><li>Handle office management duties including supply inventory, filing systems, and supporting team members with administrative tasks as needed.</li><li>A scheduling coordinator manages calendars, appointments, and staffing to ensure operations run smoothly. They act as a central logistics hub, coordinating resources, handling rescheduling, and keeping all stakeholders informed of timelines, shifts, and commitments.</li><li>Residents Appointments: Booking new resident appointments, handling cancellations, and maintaining a full, productive schedule for administrator.</li></ul>Corporate &amp; Business<ul><li>Executive Support: Managing calendars for managers and executives, arranging meeting venues, and booking travel accommodations.</li><li>Communications: Sending meeting reminders, fielding emails/calls, and ensuring everyone affected is notified of schedule changes.</li></ul>Education &amp; Non-Profits<ul><li>Business Management</li><li>Certified Nursing Assistant or Experienced Caregiver</li></ul>Key Skills Required<ul><li>Organization: Balancing competing priorities and avoiding scheduling conflicts.</li><li>Software Proficiency: Using calendar software, project management tools, and spreadsheets.</li><li>Communication: Communicating clearly with staff, patients, clients, and vendors to resolve issues rapidly.</li><li>Insurance &amp; Treatment: Verifying insurance eligibility, explaining treatment plans, and collecting necessary paperwork before visits.</li><li>Staff Rostering: Assigning nurses, aides, or doctors to shifts and quickly finding coverage for last-minute call-outs. Taking call for call offs and covering shifts.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Excellent phone etiquette with experience managing multi-line phone systems.</li><li>Previous experience as a medical receptionist or personal assistant is advantageous.</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Clerical experience involving filing, proofreading, and calendar management is highly desirable.</li><li>Knowledge of QuickBooks or bookkeeping experience is beneficial for handling basic financial tasks.</li><li>Demonstrated customer service skills with a friendly demeanor and professional attitude. Join us as a Scheduling Coordinator to bring your organizational talents to life! Your dedication will help us deliver outstanding service while advancing your career in a supportive and energetic workplace environment.</li></ul>Pay: $14.00 - $17.00 per hourWork Location: In person

Scheduling Coordinator

Kwokman Productions

Company DescriptionMing Entertainment specializes in delivering workforce solutions tailored to the sports and entertainment industries across the nation. The company offers a range of services, including crewing personnel, payrolling, and management services to support events and productions. With a strong reputation and proven track record, Ming Entertainment is dedicated to providing high-quality personnel to meet client needs.Role DescriptionThis is a part-time in-office role located in Irvine, CA. The Crewing Coordinator will handle the coordination of hiring and scheduling of crewing personnel for various live sports broadcast events, ensuring smooth operations. Responsibilities include communicating with clients and hire crew members, onboarding and managing schedules, and addressing last-minute staffing changes. The role requires excellent organizational skills and the ability to work closely with the operations team to maintain efficient event execution.Should be familiar with Sports Production and Broadcast Operations and working with various Broadcast Networks.Qualifications<ul><li>Familiarity with the sports and entertainment production industry is a plus</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Effective communication and interpersonal skills for working with clients and crew members</li><li>Proficiency with administrative tools such as excel spreadsheets and scheduling software</li><li>Flexibility and problem-solving skills for handling last-minute changes and challenges</li><li>Ability to thrive in a fast-paced, dynamic environment</li></ul>Pay: From $23.00 per hourApplication Question(s):<ul><li>Are you available to work non-traditional hours, if need?</li></ul>Work Location: In person

Crewing Coordinator P/T

Wellbound Home Care

<div>Wellbound CHHA is currently seeking a Full-Time Scheduling Coordinator to support our Scheduling Department. This role is critical to ensuring that all scheduling needs are met efficiently while aligning with the organization&rsquo;s operational goals and business objectives.
The Scheduling Coordinator will proactively collaborate with internal teams to ensure the timely and accurate coordination of healthcare services for our patients.
Key Responsibilities<ul><li>
Coordinate, schedule, and organize the delivery of healthcare services to patients</li><li>
Collaborate proactively with colleagues to support departmental and organizational objectives</li><li>
Manage data entry and electronic scheduling systems (HCHB experience required)</li><li>
Answer phone calls, file documentation, and support electronic transitions</li><li>
Provide excellent customer service while maintaining professionalism and confidentiality at all times</li><li>
Ensure accuracy, timeliness, and attention to detail in all scheduling activities</li></ul>
Qualifications<ul><li>
High school diploma or equivalent relevant work experience</li><li>
Excellent oral and written communication skills</li><li>
Ability to interact professionally with employees at all levels</li><li>
Strong attention to detail and ability to meet deadlines</li><li>
Ability to manage multiple tasks efficiently in a fast-paced environment</li><li>
Demonstrated professionalism with a strong commitment to confidentiality and discretion</li></ul></div>

Carnival Cruise Line

<div>
 We are seeking a forward thinking and results driven Manager, Strategic Sourcing &amp; Planning to As a Crew Scheduling Coordinator, you will be responsible for managing and optimizing the allocation of human resources within an organization. Your primary objective will be to ensure that the right number of employees, with the right skills, are available at the right times to meet operational needs and achieve business goals. You will utilize data analysis, forecasting techniques, and workforce management tools to develop efficient staffing plans and strategies for all seagoing Hotel, Deck and/or Engine. Position works constantly with Shipboard Workforce planners to ensure short-term planning are aligned. Closely collaborates with shipboard and shoreside leadership teams to ensure the vessel is always manned with the appropriate talent required to run the onboard Hotel, Deck and/or Engine operation. Collaborates with department management on core team schedules. This position is also responsible for maintaining employee records in CPS, working closely with onboarding and travel team. You must be diligent and proactive, ensuring that manning shortage does not occur and if it does it is quickly resolved. S/he should be able to learn and utilize systems as well as stay current with system enhancements while actively contributing to develop new tools to optimize efficiency of workforce planning.
 
 
 
 Essential Functions:
 
 
 
 <ul>
 <li>
 Workforce planning: Develop comprehensive workforce plans that align with organizational goals and objectives. Maintain required manning levels fleet wide. Closely liaises the Hotel, Deck and/or Engine department managers to review core team schedules. Review crew rotations each day and make adjustments as needed, taking into consideration requests submitted by team members on board and off board
 </li>
 <li>
 Data Analysis: Collect, analyze, and interpret workforce data including historical trends, turnover rates, productivity metrics, and future projections. Utilize statistical models and forecasting techniques to predict staffing needs and identify potential gaps or surpluses. Ensure that all data related to crew assignments is kept up to date and accurate.
 </li>
 <li>
 Resource Allocation: Determine optimal staffing levels for different departments and job roles based on budget constraints and business priorities. Make recommendations for reallocating resources as needed.
 </li>
 <li>
 Special projects/Dry Docks/ Startups: Collaborate with departments and schedule additional crew members based on project needs. Communicate with crew and onboarding team to ensure any additional required documentation is up to date.
 </li>
 <li>
 Compliance: Stay informed about relevant regulations, legal requirements and industry standards related to workforce management. Work closely with onboarding team/recruiters to ensure all newly hired and returning team members are in possession of the required documentation to join their assigned vessels, such as travel documentation, visas, medicals, trainings, licenses etc. Liaise with the travel department in Miami/offshore to arrange for joining flights in accordance with company policies.
 </li>
 <li>
 Communication: Maintain effective communication with shipboard and shoreside teams, onboarding team and team members, responding to emails in timely manner.
 </li>
 <li>
 Continuous Improvement: Monitor workforce performance metrics and evaluate the effectiveness of staffing plans and scheduling strategies. Identify areas for improvement and implement process enhancements to optimize workforce utilization and productivity.
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Strong analytical and problem-solving skills with the ability to interpret complex data and make data-driven decisions. Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and influence stakeholders at all levels. Proficiency in data analysis tools, such as Excel. Experience with workforce management software and scheduling systems is a plus. Demonstrated ability to work collaboratively with team members in a demanding, high-stress environment.
 </li>
 <li>
 Proficiency with Microsoft Outlook, Word &amp; Excel.
 </li>
 <li>
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required. Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 3+ years of customer service and/or logistical experience required
 </li>
 <li>
 Previous crew scheduling or cruise experience preferred
 
 
 </li>
 </ul>
 Travel: No travel
 
 
 Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
 
 
 Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
 
 
 This position is classified as &ldquo;remote.&rdquo; As a remote role, it allows employees to work full-time from their home. It may also require regular travel to Carnival headquarters in Miami, FL for in-office collaboration. Sourcing of candidates is primarily done in Carnival&rsquo;s remote hubs of Orlando, Tampa, Atlanta, Houston, and Dallas. If the search is extended past those areas, candidates must be located in one of the following U.S. states: FL, GA, TX and NC
 
 
 Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
 
 
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 </li>
 <li>
 On-site Fitness center at our Miami campus
 
 </li>
 </ul>
 </ul>
 #CCL
 
 
 Remote
 
 
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
 
 
</div>

Coordinator, Crew Scheduling

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10000 staffing and scheduling coordinator jobs Near Me

Staffing Coordinator

Staffing Coordinator | CNA

Staffing Coordinator

Scheduling Coordinator

Crewing Coordinator P/T

Scheduling Coordinator

Coordinator, Crew Scheduling