staffing and scheduling coordinator

Villa Healthcare

<div>
 Villa at City Center is seeking a Scheduling Coordinator to join their team! The Scheduling Coordinator is responsible for scheduling the staff to ensure appropriately licensed/certified employees meet needs. Prepares and maintains daily and monthly schedules as staffing needs arise. Identifies staffing needs to Director of Nursing.
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  Scheduling Coordinator Duties and Responsibilities:
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 <ul>
  <li>
   Understanding of scheduling system and shift management, aligning staff to support hours via scheduling.
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   Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs.
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   Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements.
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   Maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training.
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   Monitors labor hours to ensure scheduled hours don&rsquo;t exceed budgeted work hours.
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   Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality.
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   All other duties, as assigned.
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  </li>
 </ul>
 <strong>
  Scheduling Coordinator Qualifications and Skills:
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 </strong>
 <ul>
  <li>
   Ongoing and in-depth understanding of the financial modules used to support processes and patient care
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   Strong verbal and written communication skills in English to perform the tasks required.
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   Sufficient computer and budgeting skills required to perform duties.
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  </li>
 </ul>
 <strong>
  Scheduling Coordinator Education and Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma or equivalent.
  </li>
  <li>
   +1 year of Point Click Care (PCC) Experience, preferred.
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   Bookkeeping or accounting experience, preferred.
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   Prior experience working with the elderly and / or in long term care, preferred.
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  </li>
 </ul>
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  Physical Requirements:
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 </strong>
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   Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
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  </li>
 </ul>
 <strong>
  Villa Healthcare Benefits:
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   Daily Pay &amp; Competitive Compensation
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   401(k) with company match
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   Blue Cross Blue Shield Medical insurance.
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   Dental, Vision, and Disability insurance
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   Innovative Training Programs
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   Access to Villa Perks, an Employee Discount Program!
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   Up to $300/month incentive for food, gas, childcare, and medical bills.
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   Opportunity for Growth and Advancement
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   Paid Time Off
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  </li>
 </ul>
 <strong>
  Apply to join a growing team today!
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 <strong>
  SHARED CODE OF CONDUCT:
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 </strong>
 <strong>
  B.E.T.T.E.R.
 </strong>
 is Villa&rsquo;s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa&rsquo;s
 <strong>
  B.E.T.T.E.R.
 </strong>
 standards every day.
 <strong>
  B
 </strong>
 e Welcoming to All,
 <strong>
  E
 </strong>
 stablish a Relationship,
 <strong>
  T
 </strong>
 rust &amp; respect,
 <strong>
  T
 </strong>
 eamwork,
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  E
 </strong>
 ngage &amp; Communicate &amp;
 <strong>
  R
 </strong>
 ecognize.
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 <br/>
 Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.
</div>


Scheduling Coordinator

Pinnacle Protection Group

<div><p><b>Scheduler / HR Coordinator Pinnacle PILB #2978</b><br>
</p><p>Pinnacle Protection Group is seeking a highly organized and detail-oriented <b>Scheduler / HR Coordinator</b> to join our team. This role serves as the central point of contact for employees, vendors, and visitors while ensuring seamless workforce scheduling and HR operations across the organization.</p><p>
This position plays a critical role in maintaining staffing efficiency, supporting employee relations, and ensuring compliance with all applicable employment laws and company policies.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><p><b>
Scheduling &amp; Workforce Management</b></p><ul><li><p>
Manage and oversee scheduling for 100+ employees across multiple shifts and locations</p></li><li><p>
Ensure proper staffing coverage at all times while balancing operational needs and labor costs</p></li><li><p>
Review and approve PTO requests in accordance with company policy</p></li><li><p>
Address scheduling conflicts, call-offs, and staffing shortages in real time</p></li><li><p>
Communicate schedule updates and changes clearly and promptly to staff</p></li></ul><p><b>
HR Coordination &amp; Employee Support</b></p><ul><li><p>
Serve as the primary point of contact for employees, vendors, and visitors entering the building</p></li><li><p>
Support day-to-day HR operations and employee inquiries</p></li><li><p>
Maintain accurate employee records and scheduling systems</p></li></ul><p><b>
Recruitment &amp; Onboarding</b></p><ul><li><p>
Manage full-cycle recruitment for all positions across the organization</p></li><li><p>
Coordinate interviews and hiring processes with leadership</p></li><li><p>
Conduct new hire orientation and onboarding sessions</p></li><li><p>
Manage the I-9 process and ensure proper documentation and compliance</p></li></ul><p><b>
Compliance &amp; Administration</b></p><ul><li><p>
Ensure adherence to all company policies and procedures</p></li><li><p>
Maintain compliance with federal, state, and local employment laws</p></li><li><p>
Assist with audits, reporting, and HR documentation as needed</p></li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li><p>
2+ years of experience in scheduling, workforce management, or HR coordination</p></li><li><p>
Experience managing large, multi-site employee schedules preferred</p></li><li><p>
Strong knowledge of HR practices, employment laws, and compliance requirements</p></li><li><p>
Excellent organizational, problem-solving, and multitasking skills</p></li><li><p>
Strong communication and interpersonal skills</p></li><li><p>
Proficiency in scheduling and HRIS systems</p></li><li><p><b>
Experience with Paycom HRIS and TrackTik is a plus</b></p></li><li><p>
Ability to work in a fast-paced, dynamic environment</p></li></ul></div>

Scheduler/HR Coordinator

Hillcrest HealthCare System

<div>Overview:
<div>
Join our team as a day shift, full-time, Float Pool Staffing Coordinator in Tulsa, OK.</div><div></div><div><b><br>
Why Join Us?</b></div><div></div><div><b><br>
Thrive in a People-First Environment and Make Healthcare Better</b></div><ul><li><i>
Thrive: </i>We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.</li><li><i>
People-First: </i>We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.</li><li><i>
Make Healthcare Better: </i>We use advanced technology to support our team and enhance patient care.</li></ul><p><b>
Get to Know Your Team:</b></p><ul><li>
Hillcrest Medical Center is a 656-bed hospital that includes The Alexander Burn Center, The Peggy V. Helmerich Women&rsquo;s Health Center, Kaiser Rehabilitation Center, the latest technology for the treatment of cancer, and the Oklahoma Heart Institute.</li></ul>
Responsibilities:
<ul><li>The staffing coordinator performs functions that support nursing services to ensure optimal workflow regarding staffing, UKG scheduling, and attendance records.</li><li>
Prepares staffing and scheduling reports.</li><li>
Manages UKG scheduling and attendance records in coordination with nursing unit managers.</li><li>
Ensure PRN/float pool employees fulfil their requirements.</li><li>
Timely and accurately tracks cost center changes made to staff schedules, ensuring appropriateness of moves.</li><li>
Assists in obtaining replacement staff to ensure optimal staffing levels and appropriate utilization of staff resources.</li><li>
Timely and accurately update schedules to reflect call-ins.</li><li>
Works collaboratively with other staffing coordinators to ensure reporting and communication are accurate.</li><li>
Works collaboratively with the nursing director, manager, and supervisor on daily staffing plans, based on predictive scheduling system, unit census, acuity, and staff availability.</li><li>
Performs other duties as assigned.</li></ul>
Qualifications:
<div>
Job Requirements:</div><ul><li>
High school diploma or GED.</li><li>
Minimum of 2 years&rsquo; experience in a medical office/hospital environment.</li><li>
Proficiency in working with Microsoft Office Suite.</li></ul><div>
Preferred job Requirements:</div><ul><li>
Previous bed management and staffing experience preferred.</li></ul></div>

Staffing Coordinator

GALLAWAY HEALTH & REHAB

<div><p><b>Staffing Coordinator</b></p><p><b>
Gallaway Health and Rehab - Gallaway, Tennessee</b></p><p><b>
Job Summary:</b></p><p>
We are seeking a highly organized and detail-oriented <b>Staffing Coordinator</b> to join our team at Gallaway Health and Rehab in Gallaway, Tennessee. As a Staffing Coordinator, you will play a critical role in ensuring the smooth operation of our facility by coordinating staffing levels, managing schedules, and providing exceptional customer service to our employees and patients. If you are passionate about healthcare and operations, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.</p><p><b>
Responsibilities:</b></p><ul><li><p>
Coordinate staffing levels to ensure adequate coverage for patient care and facilities operations</p></li><li><p>
Manage employee schedules, including time-off requests, vacations, and sick leaves</p></li><li><p>
Resolve scheduling conflicts and communicate with employees regarding changes or updates</p></li><li><p>
Provide exceptional customer service to employees, patients, and families</p></li><li><p>
Collaborate with department managers to ensure adequate staffing levels and coverage</p></li><li><p>
Maintain accurate records and reports, including staffing levels, schedules, and time-off requests</p></li><li><p>
Participate in quality improvement initiatives to improve patient care and facility operations</p></li><li><p>
Order nursing and office supplies</p></li><li><p>
Maintain supply room, and med rooms</p></li></ul><p><b>
Requirements:</b></p><ul><li><p>
High school diploma or equivalent required; some college or associate's degree preferred</p></li><li><p>
Minimum of 2 years of experience in a healthcare or related field; prior experience in staffing or scheduling a plus</p></li><li><p>
Strong organizational and communication skills</p></li><li><p>
Ability to work in a fast-paced environment with multiple priorities</p></li><li><p>
Excellent problem-solving and conflict resolution skills</p></li><li><p>
Ability to maintain confidentiality and handle sensitive information with discretion</p></li><li><p>
CNA certificate</p></li></ul><p><b>
What We Offer:</b></p><ul><li><p>
A supportive work environment that fosters mutual respect, team spirit, and hard work</p></li><li><p>
Opportunities for professional growth and advancement</p></li><li><p>
A dynamic and rewarding work environment that makes a difference in the lives of others</p></li></ul><p><b>
How to Apply:</b></p><p>
If you are a motivated and organized individual with a passion for healthcare and operations, we encourage you to apply for this exciting opportunity. Please submit your application to join our team and make a difference in the lives of others.</p></div>

KRE Security LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div>Scheduling Coordinator &ndash; In-Office</div>
<div><b>Hamburg, PA | Operations Support Role</b></div>
<div><b>Location:</b> 16600 Pottsville Pike, Hamburg, PA 19526<br>
<b>Pay:</b> $18.00/hour<br>
<b>Raises:</b> At 6 months and 1 year<br>
</div><div>KRE Security, LLC is hiring an <b>in-office Scheduling Coordinator</b> to support daily workforce operations across multiple client locations. This role is ideal for someone who is <b>organized, proactive, and comfortable making real-time staffing decisions</b> in a fast-paced office environment.<br>
</div><div>You will help ensure shifts are consistently staffed, respond to call-offs, and maintain smooth operations. This position offers <b>responsibility, visibility, and opportunities for growth</b> within an operations-focused organization.<br>
</div><div><b>Shifts Available</b></div>
<ul><li><b>Saturday-Sunday 6:00PM-6:00AM</b></li>
<li>Fully in-office role (no remote work)</li>
<li>Operations-focused environment</li>
</ul><div><b>Key Responsibilities</b></div>
<ul><li>Manage daily and weekly schedules for multiple client sites</li>
<li>Ensure consistent staffing coverage and proactively address gaps</li>
<li>Respond to call-offs and last-minute schedule changes</li>
<li>Communicate clearly with field staff and internal leadership</li>
<li>Track attendance, availability, and scheduling trends</li>
<li>Maintain accurate scheduling records in company systems</li>
<li>Use Microsoft 365, Google Workspace, and Outlook to manage workflow</li>
<li>Partner with management and Hiring/Recruitment on staffing needs</li>
<li>Maintain professionalism, confidentiality, and service standards</li>
</ul><div><b>Requirements</b></div>
<ul><li><b>1&ndash;3 years of experience</b> in scheduling, dispatching, or workforce coordination</li>
<li>Strong proficiency with Microsoft 365, Google Workspace, and Outlook</li>
<li>Ability to prioritize tasks and make decisions under pressure</li>
<li>Clear, professional communication skills</li>
<li>Reliable, detail-oriented, and accountable work style</li>
<li>Comfortable working fully in-office in a fast-paced environment</li>
</ul><div><b>Pay &amp; Benefits</b></div>
<ul><li>Starting pay: <b>$18.00/hour</b>
</li><li>Pay increases at 6 months and 1 year</li>
<li>Paid Time Off (PTO accrual)</li>
<li>Opportunity for growth and increased responsibility</li>
</ul><div><b>Why Work for KRE Security?</b></div>
<ul><li>Stable, in-office operations role in <b>Hamburg, PA</b>
</li><li>Visible and impactful role supporting daily staffing operations</li>
<li>Clear expectations and structured workflow</li>
<li>Professional team and leadership support</li>
</ul><div><b>How to Apply</b></div>
<div>Apply through <b>Indeed</b> or online at:<br>
<b>www.kresecurity.com</b><br>
</div><div><i>KRE Security, LLC is an Equal Opportunity Employer.</i></div></div></div><div></div>

Part Time Overnight Scheduling Coordinator

Cook Children's Health Care System

<div><div>Location:</div>
Home Health - Fort Worth<div></div><div>
Department:</div>
Equipment &amp; Supplies-FW<div></div><div>
Shift:</div>
First Shift (United States of America)<div></div><div>
Standard Weekly Hours:</div>
40<div></div><div>
Summary:</div><div>
The Home Health Staffing/Scheduling Coordinator is responsible for staffing personnel for home health visits, clinics, hospitals, camps, office. Coordinates scheduling needs for new /ongoing clinical patients. Performs visit encounter batching, ticket delivery confirmation, and submits batches daily.</div><div></div><div>
Qualifications:</div><ul><li>
High school or equivalent degree.</li><li>
Minimum experience of one to two years office experience. Fields of expertise in healthcare staffing or placement services.</li><li>
Skills including ability to prioritize work, good telephone etiquette, minimal computer use, interviewing, maintaining logs, filing systems and appointments, calculator, fax and copier.</li><li>
Ability to interact with people. Good communication skills.</li><li>
Current Texas drivers license in good standing</li></ul><div></div><div>
About Us:</div><div></div><div>
Cook Children's Medical Center is the cornerstone of Cook Children's, and offers advanced technologies, research and treatments, surgery, rehabilitation and ancillary services all designed to meet children's needs.</div><div></div><div>
Cook Children's is an EOE/AA, Minority/Female/Disability/Veteran employer.</div></div>

HH Staffing/Scheduling Coord

St. Elizabeth Healthcare

<div><p><b>Engage with us for your next career opportunity. Right Here.</b></p><p></p><p><b>
Job Type:</b></p>
Regular<p></p><p><b>
Scheduled Hours:
</b></p>36<p>
</p><p><b> Why You&rsquo;ll Love Working with St. Elizabeth Healthcare</b></p><p>
At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We&rsquo;re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.</p><p><b><br>
</b></p><p><b> Benefits That Support You</b></p><p>
We invest in you &mdash; personally and professionally.</p><p>
Enjoy:</p><ul><li>Competitive pay and comprehensive health coverage within the first 30 days.</li><li>Generous paid time off and flexible work schedules</li><li>Retirement savings with employer match</li><li>Tuition reimbursement and professional development opportunities</li><li>Wellness, mental health, and recognition programs</li><li>Career advancement through mentorship and internal mobility</li></ul><p></p><p><b>
Job Summary:</b></p>
St. Elizabeth Healthcare is hiring a Staffing Coordinator within the Florence Hospital.
<br>
<br>
Shift/Hours: Full Time &ndash; 7P-7A, 36 hours weekly<p></p><p><b>
Job Description:</b></p><p><b>
The best career starts here.</b></p><p></p><p>
The staffing coordinator works alongside other coordinators to organize work schedules for staff in the Florence hospital. The staffing coordinator maintains and updates the Time/Scheduling system with staffing information through daily updates by telephone, email, and fax. The staffing coordinator provides open, transparent communication across the system and can communicate and collaborate with Nurse leaders on staffing changes daily while also applying critical thinking skills when placing and assigning nurses.</p><p></p><p>
A general job description can be provided upon request.</p><p></p><p><b>
Education, Credentials, Licenses:
</b></p><ul><li>High School Diploma</li></ul><p></p><p><b>
Specialized Knowledge:</b></p><ul><li>
Basic computer experience with ability and desire to increase skills.</li><li>
Proven track record of excellent customer service skills (particularly telephone communication skills).</li><li>
Excellent organizational skills.</li><li>
Ability to work independently without direct supervision.</li></ul><p></p><p><b>
Kind and Length of Experience:</b></p><ul><li>
One year secretarial or clerical experience in an office setting/environment.</li></ul><p></p><p><b>
FLSA Status:
</b></p>Non-Exempt<p></p><p>
Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.</p></div>

Staffing Coordinator - Resource Operational Center (ROC)

Search 10000+ Staffing and scheduling coordinator jobs near you this March. New roles added regularly across leading industries. Apply today.

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Staffing Coordinator - Resource Operational Center (ROC)