student affairs vice president

University of Virginia

<p></p><div><p>The University of Virginia&rsquo;s Division of Student Affairs seeks an organized and highly detail orientated <b>Executive Assistant</b> to provide administrative and operational support to the Vice President for Student Affairs (VPSA) and senior leadership within the office. This position plays a critical role in ensuring the smooth functioning of the Office of the Vice President, supporting executive-level communications, scheduling, special events, and project management in conjunction with the Chief of Staff. The ideal candidate will have exceptional attention to detail, the ability to manage multiple priorities, special projects, and strong interpersonal skills to facilitate interactions with university officials, students, staff, parents, and external stakeholders. Established and productive individual contributors. Works independently with limited supervision. Problems faced are difficult and may be complex.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><i>
Office Management</i></p><ul><li>
Anticipate the needs of the Vice President, the Chief of Staff, and senior leadership team, proactively managing daily operations and tasks of the VPSA central office and reception, including annual committee appointments, Faculty/Staff appointment letters, and HR record retention.</li><li>
Draft, review, and manage correspondence, including agenda, briefing materials, memos, emails, and reports, ensuring accuracy and professionalism; attend meetings to take minutes and track action items.</li><li>
Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the VP&rsquo;s office, via all types of formats (correspondence, speeches, conferences, retreats, etc.).</li><li>
Oversee the administrative suite and VPSA reception, maintaining office supplies, managing incoming and outgoing mail, and greeting visitors. Maintain organized filing systems and office operations.</li><li>
Serve as a Workday delegate for the VPSA and the Chief of Staff, processing administrative tasks as needed.</li><li>
Handle confidential and sensitive information with discretion and professionalism</li><li>
Maintain organized filing systems and office operations.</li><li>
Serve as the primary liaison between the VPSA and internal and external stakeholders, managing phone calls, inquiries, and meeting requests.</li></ul><p></p><p><i>
Calendaring
</i></p><ul><li>Maintain and coordinate complex and shifting calendars, scheduling internal and external meetings, booking meeting rooms, and arranging necessary resources such as catering and A/V needs.</li><li>
Track and monitor the progress of projects, action items, and strategies that arise from executive meetings, ensuring appropriate follow-up.</li><li>
Assist with leadership searches by organizing candidate materials, scheduling interviews, and coordinating communication with HR.</li></ul><p></p><p><i>
Travel Arrangements</i></p><ul><li>
Arrange travel logistics and process expense reports for the Vice President and senior leadership team.</li><li>
Prepare travel itineraries and manage required documentation.</li><li>
Manage expense reports and monthly reconciliations.</li></ul><p></p><p><i>
Special Projects</i></p><ul><li>
Support ad-hoc special projects, events, and initiatives as assigned by the Vice President or senior leadership.</li><li>
Coordinate and manage Pavillion VI special events including planning, logistics, catering, and event budgets.</li><li>
Assist in onboarding activities for new hires, including communications, and integrations into key divisional workflows.</li></ul><p></p><p><b>
Minimum Qualifications</b></p><p>
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.</p><p>
Experience: 4+ years of relevant experience required</p><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Proven ability to manage complex calendars, schedules, and priorities effectively.</li><li>
Strong verbal and written communication skills, with the ability to draft professional correspondence and documents.</li><li>
Demonstrated ability to handle confidential and sensitive matters with discretion.</li><li>
High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote) and familiarity with Workday or similar administrative platforms.</li><li>
Ability to multitask and meet immediate turnaround requirements in a fast-paced environment.</li><li>
Strong interpersonal skills, demonstrating professionalism, and the ability to build positive relationships across diverse constituencies.</li><li>
Experience in higher education is preferred.</li></ul><p></p><p><b>
Physical Demands</b></p><p>
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The position is primarily 8-5 with some events on nights and weekends.</p><p></p><p><b>
Anticipated Hiring Range:</b> $75,000 - $90,000, commensurate with experience.</p><p></p><p><b>
Anticipated Start Date: </b>April 2026</p><p></p><p><b>
Position Type &amp; Work Location</b></p><ul><li>
This is an Exempt-level, benefited position. Learn more about UVA benefits.</li><li>
This position is based in Charlottesville, VA, and must be performed fully on-site.</li></ul><p></p><p><b>
About UVA and the Community</b></p><p>
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.</p><p></p><p>
The position will remain open until filled.</p><p></p><p><b>
Additional Requirements
</b></p><ul><li>Background checks will be conducted on all new hires prior to employment.</li><li>
This position <b>will not </b>consider candidates who require immigration sponsorship now or in the future.</li></ul><p></p><p><b>
How to Apply
</b></p><p>Please apply <b>online</b>, by searching for requisition number <b>R0081593</b>. Complete an application with the following documents:
</p><ul><li>Resume</li><li>
Cover Letter &ndash; must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.</li></ul><p>
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.</p><p></p><p>
Internal applicants may search and apply for jobs on the UVA Internal Careers website.</p><p></p><p><b>
Reference checks </b>will be completed by UVA&rsquo;s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.</p><p></p><p>
For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.</p><p></p><p><i>
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about </i><i>UVA&rsquo;s commitment to non-discrimination and equal opportunity employment</i><i>.</i></p></div>

Executive Assistant to the Vice President and Chief Student Affairs Officer Office of the Vice President for Student Affairs

Florida Atlantic University

<div></div><div><div>For more information on everything FAU has to offer, please visit <div>www.fau.edu/jobs</div>.</div><div></div><div>
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.</div><div></div><div>
Position Summary:</div><div>
Florida Atlantic University is seeking an Assistant to the Senior Associate Vice President, Strategic Planning &amp; Student Success - Boca Raton, FL.</div><div></div><div>
The Assistant to the Senior Associate Vice President for Strategic Planning &amp; Student Success provides high‑level executive, administrative, and operational support to a fast‑paced leadership office with broad, university‑wide impact. Serving as the primary coordination point for the SAVP, this role manages complex scheduling, strategic communications, meeting operations, and daily workflow across multiple initiatives. The position supports cross‑functional collaborations, prepares executive‑ready materials, facilitates responsive communication with senior leaders, and ensures seamless execution of meetings, events, and special projects that advance student success and institutional priorities. The Assistant exercises sound judgment, maintains strict confidentiality, and proactively anticipates needs in a dynamic environment with competing demands.</div><div></div><div>
Summary of Responsibilities:</div><div></div><ul><li><div>
Serves as the primary administrative coordinator and assistant to the SAVP, maintaining an accurate and prioritized calendar; scheduling appointments; coordinating travel arrangements as needed; and supporting daily office operations, including routing calls, inquiries, and correspondence.</div></li><li><div>
Coordinates and supports all standing and ad hoc meetings overseen by the SAVP, including (as applicable) cross-functional student success analytics workgroups, enrollment management oversight committees, appeals meetings, divisional and unit-level senior staff meetings, and other high-priority university-wide meetings.</div></li><li><div>
Provides end-to-end logistical support for meetings and events: confirms attendees, secures appropriate locations/virtual links, prepares and distributes required materials in advance, manages room setup and technology needs, and ensures follow-through on action items and anticipates next steps.</div></li><li><div>
Develops meeting agendas in coordination with the SAVP and key stakeholders; gathers presentations, reports, and background materials; and records minutes/action items as directed&mdash;tracking deliverables and deadlines to ensure timely completion.</div></li><li><div>
Produces executive-ready briefing packets and background summaries for upcoming meetings and events, ensuring the SAVP has the necessary context, data, and talking points for decisions and strategic discussions.</div></li><li><div>
Manages strategic communications on behalf of the SAVP, including drafting, editing, and coordinating messages to internal and external audiences; monitoring written materials for review and approval; ensuring accuracy, tone, and alignment with office priorities; and maintaining distribution lists and contact records.</div></li><li><div>
Serves as a liaison and coordination point between the SAVP and senior/executive leaders (e.g., Vice Presidents, Associate Provosts, Deans, and other key partners), facilitating responsive communication, scheduling, and issue resolution across units.</div></li><li><div>
Reviews and triages incoming correspondence and requests to identify items requiring priority attention; independently responds to routine inquiries where appropriate; and ensures proper filing and documentation consistent with office practices.</div></li><li><div>
Supports planning and execution of events, convenings, and special engagements led or hosted by the SAVP, including stakeholder outreach, invitations, run-of-show planning, materials preparation, and day-of coordination.</div></li><li><div>
Provides general office coordination and problem resolution to ensure professional operations, including oversight of shared administrative workflows.</div></li><li><div>
Prepares and organizes routine administrative transactions and documentation, which may include spend authorizations, requisitions, purchase orders, travel documents, expense reports and respective reimbursements, and related forms in accordance with university procedures.</div></li><li><div>
Maintains organized records, trackers, and recurring schedules for key initiatives and meeting cycles; supports special projects and other duties as assigned to advance Strategic Planning &amp; Student Success priorities.</div></li><li><div>
Deals with highly confidential information and must discreetly manage sensitive issues, communications, and materials. Maintains professionalism, confidentiality, and careful judgment in all interactions and document handling.</div></li><li><div>
Analyzes and investigates complex issues and non-routine problems that require significant independent judgment in prioritization, coordination, communication, and resolution of competing demands, as essential duties are complex and guided by long-term objectives or broadly defined goals.</div></li><li><div>
Performs other office and administrative job-related duties as appropriate, and completes special projects as assigned.</div></li></ul><div></div><div>
FAU Benefits and Perks</div><div>
If Benefits &amp; Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:</div><ul><li><div>
Excellent benefit packages including Medical (PPO/HMO $50 per month single &amp; $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.</div></li><li><div>
State retirement options including tax-deferred annuities and Roth 403(b) plans.</div></li><li><div>
State employees <div>Public Service Loan Forgiveness (PSLF)</div> program.</div></li><li><div>
Sick Leave Pool Program.</div></li><li><div>
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President&rsquo;s discretion).</div></li><li><div><div>
Paid Community Engagement Volunteer Service Day</div></div></li><li><div>
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).</div></li></ul><div></div><div>
For details on FAU's amazing offers visit us at <div>https://www.fau.edu/hr/benefits/index.php</div></div><div></div><div>
Explore Living in Palm Beach County</div><div>
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: <div>Discover Housing Resources in Palm Beach County | BDB</div></div><div></div><div>
Minimum Qualifications:</div>
Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.<div></div><div>
Salary:</div>
$55,000 - $70,000 annually.<div></div><div>
College or Department:</div>
Academic Affairs: Strategic Planning and Student Success<div></div><div>
Location:</div>
Boca Raton<div></div><div>
Work Days and Hours:</div>
Monday - Friday, 8 a.m. - 5 p.m.<div></div><div>
Application Deadline:</div>
2026-04-02<div></div><div>
Special Instructions to Applicant:</div>
APPLICATION DOCUMENTS REQUIRED:<br>
Resume<br>
Cover letter<br>
<br>
OFFICIAL SEALED TRANSCRIPTS REQUIRED:<br>
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.<br>
<br>
PRE-EMPLOYMENT SCREENINGS REQUIRED:<br>
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.<br>
<br>
REQUEST FOR ACCOMMODATIONS:<br>
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.</div>

Assistant to the Senior Associate Vice President, Strategic Planning & Student Success

University of California, Santa Barbara

Student Affairs Manager

California State University, Los Angeles

<div></div><div><div><b>Job no:</b> 555724<br>
<b>Work type:</b> Management (MPP)<br>
<b>Location:</b> Los Angeles<br>
<b>Categories:</b> MPP, Administrative, At-Will, Full Time<br>
</div><p></p><div><div><div><br>
<div><div><p>Job No: 555724; 03/10/2026<br>
<br>
ASSOCIATE PROVOST FOR STUDENT SUCCESS</p><p><br>
California State University, Los Angeles, invites applications for the above Administrator IV position.</p></div></div><p></p><div><br>
<div>
<p><b>The University</b><b>: </b>California State University, Los Angeles (Cal State LA) is one of 22 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs, and our faculty have a strong commitment to scholarship, research, creative pursuits, and service.</p><br>
<p></p>
<p>
As a federally recognized Hispanic-serving (HSI) and Asian American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive.</p></div></div><p></p><div><br>
<div>
<p><b>The Position</b><b>:</b> Reporting directly to the Provost, the Associate Provost for Student Success (APPS) provides vision and leadership for the undergraduate and the post baccalaureate, credential and graduate educational mission of the University and is the principal deputy of the Provost and Vice President for Academic Affairs in matters of curriculum, academic policy, academic advising and academic support services. The APSS plays a critical role in university student success initiatives. The incumbent supervises the Associate Dean for Undergraduate Studies, the Associate Dean for Graduate Studies, and the Executive Director of Academic Advising. The APSS works collaboratively with the University Academic Senate, the Division of Student Life, Enrollment Services and the college deans, chairs and faculty to ensure that undergraduate and graduate students are well-served. The Office of Undergraduate Studies is responsible for curriculum, the catalog, course articulation, university academic support centers, Writing Across the Curriculum, Early Start, and Institutional Effectiveness. The APSS supervises the Center for Academic Success (including the testing, tutoring, and writing centers, and peer support), and leads academic advising initiatives and supervises and the University Academic Advisement Center. The APSS provides leadership and support for graduation rate initiatives, advises the Provost and college deans of important trends and initiatives in undergraduate and graduate education at the CSU, in California, and around the nation as they relate to the mission and goals of Cal State LA. The APSS administers the Interdisciplinary Studies MA/MS program, including serving as the graduate adviser for the program. The incumbent provides orientation for New Graduate Students in Fall and Spring semesters; oversees of student support programs including the Graduate Resource Center, Sally Casanova Pre-Doctoral Program, and the Chancellor's Doctoral Incentive Program.</p></div></div><div><br>
<div>
<p><b>Required Qualifications &amp; Experience</b><b>:</b> Doctoral degree from an accredited university in a discipline represented at Cal State LA. A record of peer-reviewed research, teaching, and service sufficient to merit an appointment as a tenured full professor at Cal State LA. At least three years of progressive leadership experience in an institution of higher education. Demonstrated commitment to student success. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.</p><br>
<p></p>
<p>
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p></div></div><p></p><div><br>
<div>
<p><b>Desired Qualifications</b><b>:</b> Experience overseeing staff, including assigning tasks, managing workflow, and evaluating performance. A record of success leading innovation, large-scale initiatives, and organizational improvement resulting in academic excellence and student success in diverse higher education context(s). A demonstrated record of transparent, data-informed decision-making in policy, strategies, and implementation of initiatives in higher education. A record of effective collaborative leadership in a shared governance environment. A successful record of innovation in undergraduate and/or graduate curriculum development demonstrated commitment to diversity, equity, inclusion, and belonging. An excellent record of integrity, professionalism, interpersonal skills, and ethical decision-making. Senior leadership experience in and/or an understanding of the California State University (CSU) system. Demonstrated excellence in organizational communication and collaboration across all levels of university administration. Successful administrative experience at the college or university level in undergraduate and/or graduate education. Demonstrated leadership in the design and operation of university curriculum. Familiarity with processes and procedures in a multi-campus university system. Demonstrated ability to work collaboratively across all levels and divisions within the university. Demonstrated expertise in data analysis, forecasting, data visualizations, and effectively communicating quantitative information to varied audiences. A documented record of successful planning and managing academic budgets in higher education.</p></div></div><div><br>
<div>
<p><b>Compensation</b><b>:</b> Salary is commensurate with experience and qualifications. Salary range is $10,106- $32,441/monthly. (Budgeted Hiring Salary Range $17,500 - $19,584/monthly) A comprehensive benefits package is provided.</p></div></div><p></p><div><br>
<div>
<p><b>Appointment</b><b>:</b> The Administrator IV appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan.</p><br>
<p></p>
<p>
This position is a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.</p></div></div><p></p><div><br>
<div>
<p><b>Closing Date</b><b>:</b> Review of applications will begin on April 3, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application.</p></div></div><p></p><div><br>
<div>
<p>The person holding this position is considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.<br>
<br>
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.<br>
<br>
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.<br>
<br>
To obtain employment information for the impaired call:<br>
TDD Line (323) 343-3670<br>
24-hour Dial-A-Job Line (323) 343-3678</p></div></div><br>
</div>
</div></div><p></p><p><b>Advertised:</b> Mar 10, 2026 (9:00 AM) Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Associate Provost for Student Success

Emory University

<div>Discover Your Career at Emory University:
<p>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</p>
Description:
<div>
The Assistant Vice Provost for University Registrar provides strategic leadership and oversight for the Office of the University Registrar, serving as Emory's academic records officer and a key member of the Enrollment leadership team. This role is responsible for the integrity of student academic records, university wide registration and graduation processes, curriculum and catalog administration, transcript and verification processes, and student information systems that support Emory's academic mission across all schools and colleges.</div><div><br>
</div><div>KEY RESPONSIBILITIES:</div><ul><li>
Leads the Office of the University Registrar, setting strategic direction, priorities, and service standards for academic records, registration, grading, degree audit, classroom scheduling, catalog management, EAB Navigate, and related functions.
</li><li>Serves as Emory's chief custodian of student academic records, ensuring compliance with FERPA and other applicable federal, state, and institutional regulations and policies.
</li><li>Oversees all university wide registration, grading, transcript, enrollment/degree verification, and graduation/degree clearance processes, ensuring accuracy, timeliness, and high-quality service to students and academic units.
</li><li>Provides executive oversight and functional leadership for the student information system (e.g., PeopleSoft and related tools), partnering with IT and Enrollment to support data integrity, reporting, and continuous improvement.
</li><li>Develops and manages the Registrar's Office budget and organizational structure; supervises deputy, associate, and assistant registrars, technology leaders, and administrative staff.
</li><li>Provides data, analysis, and expert counsel to the Provost and vice/associate provosts on enrollment trends, policy impacts, and operational implications to support institutional planning and student success goals.
</li><li>Represents Emory in institutional, system wide, and external meetings and professional organizations on matters related to academic records, registration, and compliance.
</li></ul><p>MINIMUM QUALIFICATIONS:
</p><ul><li>Master's degree in higher education administration, business administration, information systems, or a related field, or equivalent combination of education and experience.
</li><li>Seven years of progressively responsible experience in registrar, academic administration roles, including significant leadership and staff supervision.
</li><li>Demonstrated expertise in student information systems, data management, and reporting in support of academic operations and compliance.
</li><li>Experience with PeopleSoft, degree audit systems, and curriculum management tools in a multi-campus or multi-school environment.
</li><li>Comprehensive knowledge of FERPA and other regulations governing student records, as well as accreditation expectations related to academic records and curriculum documentation.
</li><li>Proven ability to lead change, build effective cross campus partnerships, and deliver high quality services in a fast paced, service-oriented environment.</li></ul><p>
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.</p>
Additional Details:
<p>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).<br>
<br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</p></div>

Assistant Vice Provost, University Registrar

University of Texas at El Paso

<p>Position Information<br/></p><p>Hiring Department: VPSA<br/></p><p>Reports To: Assistant to Vice President<br/></p><p>Job Location: Union Complex<br/></p><p>Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.<br/></p><p>Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends<br/></p><p>FLSA status: non-exempt<br/></p><p>Earliest Start Date: As soon as possible.<br/></p><p>Salary: $41,520 annually<br/></p><p>Required Application Materials:<br/></p><p>Resume<br/>Cover Letter<br/>List of three references<br/></p><p>Position Summary<br/></p><p>Provides comprehensive administrative and clerical support to the Vice President for Student Affairs Office and other units within the Student Affairs Division. Under moderate supervision, this position provides personal clerical and administrative services and assistance of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Maintains electronic correspondence, calendar management, records maintenance, front desk operations, and professional interaction with internal and external stakeholders while maintaining strict confidentiality. Supports programs, events, and daily office operations by coordinating logistics, maintaining physical and electronic filing systems, and assisting senior leadership and other departments as needed.<br/></p><p>Statement of Duties and Responsibilities:<br/></p><p>Provides administrative and clerical support to the Vice President for Student Affairs and other units within the division, including preparing information for purchase requisitions, assisting with invoices from third-party vendors, and assisting with expense reports as needed or upon request.<br/></p><p>Provides primary clerical and administrative support for the leadership team within the Vice President for Student Affairs, including initiating, drafting, and proofreading correspondence; filing correspondence and other records; responding to routine correspondence independently when appropriate; and routing priority mail to Senior Leadership staff.<br/></p><p>Represents the Vice President for Student Affairs by professionally interacting with and assisting internal and external clients and staff.<br/></p><p>Handle student, staff, and institutional information with a high level of confidentiality, discretion, and professionalism.<br/></p><p>Supports a positive customer service culture by maintaining the front desk and sharing information regarding pertinent campus events with office staff.<br/></p><p>Serves as the Division of Student Affairs representative for the timely, accurate review, coordination, and processing of contracts, MOUs, and agreements across the Division.<br/></p><p>Prepares and manages student employee appointments through the PeopleSoft system; prepares payment vouchers for training or education reimbursements; tracks work orders; inputs employment data; and assists with account reconciliation and basic budget tracking for accounts associated with the Vice President for Student Affairs office.<br/></p><p>Communicates and collaborates with Human Resources, Payroll, and Accounts Payable to process transactions and assist in resolving routine issues. Assists with monthly reconciliation activities in coordination with the administrative staff.<br/></p><p>Serves as a point of contact for personnel action paperwork by processing forms in accordance with established policies and procedures. Assists with job postings on UTEP Handshake; provides supervision and guidance, and daily task direction to student hourly and work-study front desk staff.<br/></p><p>Assists with programs, events, conferences, training, and meetings by coordinating facilities, catering, invitations, speakers, and event-related documentation, including basic budget tracking.<br/></p><p>Maintains records and organizes filing and archival systems to support the efficient retrieval of information as requested by the VP Student Affairs and senior leadership.<br/></p><p>Distributes correspondence to office staff as needed and assists with office mail distribution, shipping, and receiving.<br/></p><p>Maintains confidentiality of sensitive information encountered while performing job duties. Handles sensitive information with a high level of discretion and confidentiality.<br/></p><p>Answers and routes telephone calls, emails, and other inquiries to ensure accurate and timely communication.<br/></p><p>May assist other departments within VP Student Affairs as needed.<br/></p><p>Knowledge of all Microsoft Office software and able to learn and use institutional software systems.<br/></p><p>Complies with all State and University policies.<br/></p><p>Other duties may be assigned.<br/></p><p>Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.<br/></p><p>Qualifications<br/></p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>Required Qualifications:<br/></p><p>Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility.<br/></p><p>and<br/></p><p>Experience: Five years related experience and training; or equivalent combination of education and experience.<br/></p><p>Preferred Qualifications: Experience in an office setting. Experience handling sensitive and confidential information.<br/></p><p>Why Pick UTEP<br/></p><p>The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.<br/></p><p>UTEP is America&rsquo;s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor&rsquo;s, master&rsquo;s and doctoral degree programs at the only open-access, top-tier research university in America.<br/></p><p>This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution&rsquo;s core strengths&mdash;its location, its people, its supportive culture, and its community partnerships&mdash;the plan lays out a bold vision for the next decade, aimed at maximizing the University&rsquo;s regional impact and national stature.<br/></p><p>About the Department<br/></p><p>The UTEP Division of Student Affairs not only helps our students excel in the classroom, but also prepares students for a lifetime of success and accomplishment. With more than 280 clubs and organizations ranging from academic/professional to social and service groups, opportunities to study abroad, attend concerts, live on campus and participate in a multitude on intramural teams, there are countless ways for students to get involved. In fact, students who are involved on campus do better academically, persist to degree completion, have a deep sense of belonging to UTEP and develop lifelong friendships including an expansive professional network. Students will also find programs and services that focus on helping make the transition to college life, pay for school, study and enhance their university experience. Student life at UTEP is as dynamic and diverse as our student body.<br/></p><p>The Division also offers an array of support, resources and services that focus on helping make the transition to college life easier, paying for school, support for mental health and wellbeing, and enhancing students overall university experience. Student Affairs plays an important role in supporting the University's mission and strategic plan and prepares graduates for leadership and lifelong success.<br/></p><p>Miner Perks and Benefits<br/></p><p>What UTEP Offers:<br/></p><p>Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform<br/>Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans<br/>Retirement Programs<br/>Longevity Pay<br/>Paid Vacation &amp; Sick Leave<br/>Paid Holidays<br/>Employee Discounts &amp; Perks<br/>Employee Education Assistance program<br/>And much more! Visit our Benefits Summary Page for more information on our additional benefits.<br/></p><p>Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.<br/></p><p>Additional Information<br/></p><p>Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.<br/></p><p>The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents&rsquo; performance objectives as outlined by the incumbents&rsquo; immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code &sect;51.215, which authorizes the employer to obtain criminal history record information. A valid driver&rsquo;s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.<br/></p><p>The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.<br/></p><p>Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>The noise level for this work environment is usually moderate.<br/></p><p>In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.<br/></p><p>The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee&rsquo;s or prospective employee&rsquo;s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries&mdash;including the filing of a Formal Complaint or reporting an incident&mdash;about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.<br/></p><p>For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.<br/></p><p>Work Location: In person<br/></p>

Administrative Specialist II for VPSA

<div>The Special Assistant for Academic Engagement provides high-level administrative and programmatic support to the three Residential Colleges (RCs) and the Principal of each RC. This seasoned professional plays a key role in advancing the academic mission and intellectual life of the Residential Colleges by coordinating and delivering the approved signature programs and events, and ensuring effective operations that reflect the University&rsquo;s vision for living-learning communities. The role works independently and requires exceptional event management experience as well as political savvy, sound judgment, and the ability to work collaboratively across academic, administrative, and auxiliary units to ensure success of the events and initiatives of the Residential Colleges. Reporting in the office of the Vice President of Student Affairs, this is a key role in ensuring the long-term success of the residential colleges.<p></p><p><b>
Key Responsibilities</b></p><ul><li><p>
Provide high-level administrative and logistical support to the RC Principals and affiliated faculty, coordinating activities that promote the intellectual and community life of each Residential College.</p></li><li><p>
Coordinate the Residential College Speaker Series, including all travel, logistics, marketing, and communications.</p></li><li><p>
Maintain the calendar of events and websites across all three RCs and ensure clear communication of activities to students, faculty, and partners.</p></li><li><p>
Support the administrative needs of RC principals, including communications, websites, and documentation.</p></li><li><p>
Reserve space for approved events.</p></li><li><p>
Plan and execute approved Residential College Program for each RC following the approved budget. This will include signature programs for each RC that strengthens academic and social connections through shared academic experiences and informal intellectual engagements, such as through readings, seminars, or discussion groups.</p></li><li><p>
Plan and execute approved Pavilion events and other signature programs that strengthen academic and social connections.</p></li><li><p>
Coordinate Residential College Welcome and Wrap-Up events, fostering community engagement and continuity across the academic year.</p></li><li><p>
Support Principals in the development and execution of shared academic experiences and informal intellectual engagements, including readings, seminars, and discussion groups.</p></li><li><p>
Collaborate with HRL, the RC Program Coordinator Residence Staff in the RC, and the RC&rsquo;s governing student council to coordinate the Residential College Program</p></li><li><p>
Follow UVA policies on expense reports and purchase orders and choose FDM strings for each transaction to ensure expenses follow the budget approved by the Vice President &amp; Chief Student Affairs Officer and the Vice Provost for Academic Affairs.</p></li><li><p>
Review Monthly Budget Worksheet to confirm expenses charged to Residential College Budgets are approved expenses; identify any expenses that were incorrectly charged and work with VPSA finance to correct those charges.</p></li><li><p>
Represent the RCs in meetings and partnerships with Academic Affairs, Student Affairs, Housing &amp; Residence Life, and other University stakeholders to advance shared goals as appropriate.</p></li><li><p>
Contribute to ongoing assessment and strategic planning processes for the Residential Colleges.</p></li><li><p>
Other duties as discussed.</p></li></ul><p></p><p><b>
Role Context</b></p><p>
Residential Colleges are vibrant intellectual communities that embody the spirit of the Academical Village &mdash; spaces where living and learning are inseparable. They foster deep intellectual engagement, personal growth, and connections across diverse perspectives. The Special Assistant is integral to realize this vision by coordinating initiatives that bring the academic and intellectual missions to life through meaningful programming, partnerships, and engagement with students and faculty for all three Residential Colleges.</p><p></p><p><b>
Minimum Requirements</b></p><ul><li><p>
Education: Bachelor&rsquo;s degree required, or a combination of education and relevant experience in lieu of a degree.</p></li><li><p>
Experience: Minimum of four years of relevant administrative, program coordination, or academic support experience required.</p></li><li><p>
Exceptional event management skill, including implementing events as approved and following the approved budget.</p></li><li><p>
Comfort submitting purchases through the University&rsquo;s Workday system</p></li><li><p>
Demonstrated experience supporting academic programs for undergraduate residents.</p></li><li><p>
Strong organizational, communication, and relationship management skills.</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Demonstrated experience supporting academic programs, faculty initiatives, or high-profile events.</p></li><li><p>
Strong organizational, communication, and relationship management skills.</p></li><li><p>
Ability to navigate complex institutions with professionalism, diplomacy, and discretion.</p></li><li><p>
Understanding of higher education environments and appreciation for the integration of academic and residential life.</p></li></ul><p><b><br>
About the Position</b></p><p>
As the Residential Colleges are experiencing their strategic transformation, this will be a four-year-termed position with the possibility of renewal pending performance and project need with an end date of June 30, 2030. This is an exempt-level position with UVa benefits.</p><p></p><p>
The salary for this position will be $65,000 &ndash; 80,000 commensurate with candidate's experience and qualifications.</p><p></p><p>
This position is located on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This is an in office position. This position will not be able to sponsor applications for immigration now or in the future.</p><p></p><p>
The role will require frequent traveling, standing, and climbing stairs to access the buildings and facilities of the three residential colleges. The position will require occasional light lifting, bending, and stooping, in addition to the use of desktop computers in an office environment. The job occasionally requires traveling some distance to attend meetings and programs including the three Residential Colleges (Brown, Hereford, IRC) and the Rotunda.</p><p></p><p><b>
Application Timeline</b></p><p>
This position will remain open until filled. Review of applications will begin after March 23, 2026.</p><p></p><p><b>
How to Apply</b></p><p>
Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the <i>UVA Internal Careers website</i> and complete an application. Complete an application with the following documents:</p><ul><li><p>
Resume</p></li><li><p>
Cover Letter</p></li></ul><p></p><p>
Applications without all required documents will not receive full consideration.</p><p></p><p><b>
Reference Check Process</b></p><p>
References will be completed via UVA&rsquo;s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required. The selected applicant will pass a criminal background check.</p><p></p><p><b>
About UVA and the Community</b></p><p>
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.</p><p></p><p><b>
Contact</b></p><p>
For questions about the application process, please contact Michele Jarman, Academic Recruiter.</p><p></p><p><i>
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about </i><i>UVA&rsquo;s commitment to non-discrimination and equal opportunity employment</i><i>.</i></p></div>

Special Assistant for Academic Engagement

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