student services assistant

One River School

<div><p><b>Gallery &amp; Student Services Assistant in Art School (Part-Time)</b><br>
<b>One River School of Art &amp; Design &mdash; Transforming Art Education</b></p><p>
Are you energized by creative spaces, emerging artists, and the rhythm of a working art school and gallery? One River School of Art &amp; Design is seeking a <b>Gallery &amp; Student Services Assistant</b> to help shape a welcoming, inspiring environment where students, families, and art lovers connect with contemporary art and creative learning.</p><p>
This role is ideal for someone with a visual arts background who enjoys being at the center of a dynamic creative community &mdash; supporting exhibitions, engaging with students, and contributing to the daily flow of an innovative art school. Evening and weekend hours are available, making this a great opportunity for students, practicing artists, and early-career arts professionals.</p><p>
At One River, we&rsquo;ve reimagined how art is taught &mdash; blending skill development with contemporary culture to create meaningful artistic outcomes across drawing, painting, sculpture, mixed media, manga, digital art, and more.</p><p></p><h3 class="jobSectionHeader"><b>
What You&rsquo;ll Do</b></h3><ul><li><p>
Serve as a welcoming first point of contact for students, families, and visitors &mdash; in person and on the phone</p></li><li><p>
Help open and close the school, ensuring a polished, gallery-ready environment</p></li><li><p>
Check students into classes and onboard new members into the One River community</p></li><li><p>
Lead tours for prospective students and families, sharing our programs and creative philosophy</p></li><li><p>
Assist with scheduling class makeups and supporting calendar coordination</p></li><li><p>
Build strong relationships with members through thoughtful, attentive service</p></li><li><p>
Maintain the gallery presentation and confidently speak about student and professional artwork on display</p></li><li><p>
Ensure smooth student pickup and communicate with parents/guardians when needed</p></li><li><p>
Support enrollments, schedule changes, freezes, and other student service needs</p></li><li><p>
Collaborate with instructors and leadership on projects related to programming, marketing, design, and operations</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Who You Are</b></h3><ul><li><p>
Passionate about visual art, creative education, and community-driven spaces</p></li><li><p>
Comfortable engaging with people of all ages with warmth and professionalism</p></li><li><p>
Organized, detail-oriented, and able to manage multiple priorities in an active environment</p></li><li><p>
Positive, collaborative, and motivated to contribute to a strong team culture</p></li><li><p>
Available for some evening and weekend shifts</p></li></ul><p>
Customer service or administrative experience is helpful, but we&rsquo;re happy to train candidates who bring the right creative mindset and interpersonal strengths.</p><p></p><h3 class="jobSectionHeader"><b>
Bonus If You Have</b></h3><ul><li><p>
Familiarity with Google Workspace tools</p></li><li><p>
Graphic design or visual communication experience (Canva, Adobe Photoshop, etc.)</p></li><li><p>
Comfort with social media platforms such as Instagram and Facebook</p></li><li><p>
Background in visual arts, marketing, business, or arts administration</p></li><li><p>
Interest or experience in art education, gallery work, or museum settings</p></li></ul><p></p><p>
One River School of Art &amp; Design is an equal opportunity employer committed to fostering an inclusive workplace for all employees and applicants.</p></div><p></p>

Art School Student Services Assistant (Part-Time)

<div><p><b>Gallery &amp; Student Services Assistant (Part-Time)</b><br>
<b>One River School of Art &amp; Design &mdash; Transforming Art Education</b></p><p>
Are you energized by creative spaces, emerging artists, and the rhythm of a working art school and gallery? One River School of Art &amp; Design is seeking a <b>Gallery &amp; Student Services Assistant</b> to help shape a welcoming, inspiring environment where students, families, and art lovers connect with contemporary art and creative learning.</p><p>
This role is ideal for someone with a visual arts background who enjoys being at the center of a dynamic creative community &mdash; supporting exhibitions, engaging with students, and contributing to the daily flow of an innovative art school. Evening and weekend hours are available, making this a great opportunity for students, practicing artists, and early-career arts professionals.</p><p>
At One River, we&rsquo;ve reimagined how art is taught &mdash; blending skill development with contemporary culture to create meaningful artistic outcomes across drawing, painting, sculpture, mixed media, manga, digital art, and more.</p><p></p><h3 class="jobSectionHeader"><b>
What You&rsquo;ll Do</b></h3><ul><li><p>
Serve as a welcoming first point of contact for students, families, and visitors &mdash; in person and on the phone</p></li><li><p>
Help open and close the school, ensuring a polished, gallery-ready environment</p></li><li><p>
Check students into classes and onboard new members into the One River community</p></li><li><p>
Lead tours for prospective students and families, sharing our programs and creative philosophy</p></li><li><p>
Assist with scheduling class makeups and supporting calendar coordination</p></li><li><p>
Build strong relationships with members through thoughtful, attentive service</p></li><li><p>
Maintain the gallery presentation and confidently speak about student and professional artwork on display</p></li><li><p>
Ensure smooth student pickup and communicate with parents/guardians when needed</p></li><li><p>
Support enrollments, schedule changes, freezes, and other student service needs</p></li><li><p>
Collaborate with instructors and leadership on projects related to programming, marketing, design, and operations</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Who You Are</b></h3><ul><li><p>
Passionate about visual art, creative education, and community-driven spaces</p></li><li><p>
Comfortable engaging with people of all ages with warmth and professionalism</p></li><li><p>
Organized, detail-oriented, and able to manage multiple priorities in an active environment</p></li><li><p>
Positive, collaborative, and motivated to contribute to a strong team culture</p></li><li><p>
Available on Saturdays and Sunday and Weekday evenings</p></li></ul><p>
Customer service or administrative experience is helpful, but we&rsquo;re happy to train candidates who bring the right creative mindset and interpersonal strengths.</p><p></p><h3 class="jobSectionHeader"><b>
Bonus If You Have</b></h3><ul><li><p>
Familiarity with Google Workspace tools</p></li><li><p>
Graphic design or visual communication experience (Canva, Adobe Photoshop, etc.)</p></li><li><p>
Comfort with social media platforms such as Instagram and Facebook</p></li><li><p>
Background in visual arts, marketing, business, or arts administration</p></li><li><p>
Interest or experience in art education, gallery work, or museum settings</p></li></ul><p></p><p>
One River School of Art &amp; Design is an equal opportunity employer committed to fostering an inclusive workplace for all employees and applicants.</p></div><p></p>

Art School Student Services Coordinator (Part-Time)

Southeastern Preparatory Academy ( SEPA)

<p><b>Southeastern Preparatory Academy (SEPA)</b><br/><b>Position: Administrative Assistant (Student Services &amp; Enrollment)</b></p><p>Southeastern Preparatory Academy is seeking a highly organized and detail-oriented Administrative Assistant to support student services, enrollment, and daily school operations. The ideal candidate will have prior experience working in a school setting and be familiar with Step Up for Students scholarship processes and the FACTS Student Information System.</p><p><b>Key Responsibilities</b></p><ul><li>Manage student records, enrollment, and re-enrollment processes</li><li>Process and monitor Step Up for Students scholarships and compliance requirements</li><li>Maintain and update student data in FACTS SIS/Family Portal</li><li>Assist with attendance tracking and reporting</li><li>Support communication with parents regarding accounts, documents, and school procedures</li><li>Coordinate documentation for admissions, withdrawals, and transfers</li><li>Provide front office support and ensure a welcoming environment for families and visitors</li><li>Assist administration with reports, and compliance documentation</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in a school or educational setting preferred</li><li>Strong working knowledge of Step Up for Students scholarship platform</li><li>Experience using FACTS SIS/Family Portal</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication skills</li><li>Ability to handle confidential information with professionalism</li><li>Proficiency in Microsoft Office and Google Workspace</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Bilingual (English/Spanish)</li><li>Experience working with international student documentation (a plus)</li><li>Knowledge of enrollment and admissions processes</li></ul><p><b>Work Schedule</b></p><ul><li>Full-time, Monday&ndash;Friday</li><li>Part time( 20 hours)</li><li>Hours aligned with school operations</li></ul><p><b>Why Join SEPA</b></p><ul><li>Supportive and collaborative school environment</li><li>Opportunity to make a direct impact on student success</li><li>Dynamic academic and athletic community</li></ul><p><b>How to Apply</b></p><p>Interested candidates should submit:</p><ul><li>Resume</li><li>Cover Letter</li><li>References</li></ul><p>Pay: $20.00 - $23.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Univeristy Of Colorado Boulder

<p></p><div><div><div><div><p>Requisition Number:</p>
<div>71157
</div></div><div><p>Location:</p>
<div><div>Boulder, Colorado</div>
</div></div><div><p>City</p>
<div>Boulder
</div></div><div><p>State</p>
<div>Colorado
</div></div><div><p>Employment Type:</p>
<div>University Staff
</div></div><div><p>Schedule:</p>
<div>Full-Time
</div></div><div><p>Posting Close Date:</p>
<div>23-Apr-2026
</div></div><div><p>Date Posted:</p>
<div>13-Apr-2026
</div></div></div><div>
</div><div><div><h3 class="jobSectionHeader"><b>Job Summary
</b></h3><div><div><div>The Disability Services (DS) &amp; Student Testing Center (STC) is encouraging applications for the Administrative Assistant position! The Administrative Assistant provides comprehensive administrative support to Disability Services (DS) &amp; Student Testing Center (STC). This role involves answering phones, scheduling appointments, assisting students in person and electronically, managing student records in the data system, and supporting various front-office operations.</div><div><br>
As a key staff contributor, the Administrative Assistant delivers direct services to students, faculty, and staff, fostering a collaborative approach across the department, division, and university community. This position also promotes disability awareness, provides technical and educational assistance, and advises on universal design for learning principles to ensure effective accommodations and equal access for students with disabilities.</div><div><br>
Success in this role requires a high degree of confidentiality, autonomy, discretion, adaptability, strong communication skills, and the ability to prioritize tasks in a fast-paced environment. A strong commitment to student support, problem-solving, and customer service is essential.</div><br>
<div></div>
</div><div>
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.</div>
</div></div><div><h3 class="jobSectionHeader"><b>Who We Are
</b></h3><div><p>The <b>Division of Student Life</b> consists of 36 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.</p><p>
The work in Student Life supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills, and find help if they need it. Many departments provide involvement opportunities, educational resources, and support services to help students find their community and build lifelong skills. Student Life also offers comprehensive Health &amp; Well-being services, providing medical care, mental health support and wellness programs to help students thrive physically and emotionally. Student Life also has shared services departments that support the work and staff of our student-facing areas, including areas like center for assessment, insight and research, business services, finance, employee experience, communication and marketing and technology solutions.</p><p>
With over 1,100 staff members in the Division, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.</p><p>
Disability Services is dedicated to providing students with disabilities an equal opportunity to participate in university programs, courses, and activities through reasonable accommodations and services. Our office is here to support students, staff, and faculty with accommodation requests, implementation, guidance, and general information.</p>
</div></div><div><h3 class="jobSectionHeader"><b>What Your Key Responsibilities Will Be
</b></h3><div><div><b>Front Desk Reception and Office Operations</b></div><div><ul><li>
Serve as the primary point of contact for DS &amp; STC, providing a welcoming, inclusive, and supportive environment.</li><li>
Answer phone calls, direct inquiries, schedule appointments, and update staff calendars.</li><li>
Greet and check in students, parents, faculty, and staff, ensuring high-quality, confidential customer service.</li><li>
Inform students about DS/STC services, assist with scheduling, and respond to inquiries.</li><li>
Monitor voicemails and follow up with appropriate responses.</li><li>
De-escalate tense or confrontational situations through active listening and effective communication.</li><li>
Collaborate with DS/STC staff to support workflow and assist Access/Testing Coordinators.</li><li>
Provide scheduling assistance to the Student Testing Center during peak periods.</li><li>
Manage daily office closure procedures, including transferring communication systems to voicemail.</li><li>
Train DS/STC staff on front desk operations, including appointment scheduling and call management.</li><li>
Provide cross-coverage support to the Student Testing Center as needed.</li><li>
Refer students to appropriate campus and community resources.</li></ul></div><div><b>
Records Management and Communications</b></div><div><ul><li>
Process and upload student documents (e.g., medical records, accommodation forms) into the data management system.</li><li>
Maintain daily walk-in procedures, including document intake, scanning, and record retention.</li><li>
Collaborate with DS/STC Leadership to promote programming and initiatives.</li><li>
Serve as the primary administrative liaison for campus referrals.</li></ul></div><div><b>
Other Duties as Assigned</b></div><div><ul><li>
Partner with DS/STC Leadership Team to resolve emerging issues and support department initiatives.</li><li>
Represent Disability Services on campus-wide committees and working groups.</li><li>
Assist with accommodation implementation processes during peak times.</li></ul></div>
</div></div><div><h3 class="jobSectionHeader"><b>What You Should Know
</b></h3><div>Regular business hours, 8am-5pm, Monday through Friday. This position is required to be in the office without the opportunity for remote work.
</div></div><div><h3 class="jobSectionHeader"><b>What We Can Offer
</b></h3><div>The annual salary for this position is $45,000 - $48,000.
</div></div><div><h3 class="jobSectionHeader"><b>Benefits
</b></h3><div><p>At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County&rsquo;s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.</p>
</div></div><div><h3 class="jobSectionHeader"><b>Be Statements
</b></h3><div><div>Be adaptable. Be inclusive. Be Boulder.</div>
</div></div><div><h3 class="jobSectionHeader"><b>What We Require
</b></h3><div><div><ul><li>2 years of work experience in an administrative, operations, or customer service role.</li><li>
A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to 2 years.</li></ul></div>
</div></div><div><h3 class="jobSectionHeader"><b>What You Will Need
</b></h3><div><div><ul><li>Strong verbal and written communication skills, including the ability to engage with diverse student, faculty, and staff populations.</li><li>
Exceptional customer service skills with a focus on creating an inclusive and supportive environment.</li><li>
High level of organization, dependability, and ability to manage multiple priorities.</li><li>
Proficiency in Microsoft Office and Google applications, including SharePoint, Excel, Word, and Outlook.</li><li>
Knowledge of confidentiality standards and handling sensitive information in a higher education setting.</li><li>
Experience with electronic medical records or accommodation data management systems.</li><li>
Strong problem-solving skills and ability to remain calm under pressure.</li><li>
Ability to utilize de-escalation techniques to effectively manage and resolve elevated or complex situations while maintaining a supportive and solutions-focused approach.</li></ul></div>
</div></div><div><h3 class="jobSectionHeader"><b>What We Would Like You to Have
</b></h3><div><div><ul><li>Associate's or Bachelor's degree in social sciences, business, computer science, or a related field.</li><li>
1+ year of customer service experience, preferably in a high-traffic professional setting.</li><li>
Experience working with students with disabilities in a higher education setting.</li><li>
Experience in policy development and office procedure creation.</li></ul></div>
</div></div><div><h3 class="jobSectionHeader"><b>Special Instructions
</b></h3><div><div>To apply, please submit the following materials:</div><div><ul><li>
A current resume.</li><li>
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.</li></ul></div><div>
We may request references at a later time.</div><div><br>
Please apply by <b>April 23, 2026</b> for consideration.</div><div><br>
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.</div><div></div><div><div><br>
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.<br>
</div></div>
</div></div></div></div><div><h4 class="jobSectionHeader"><b>Posting Contact Information</b></h4>
<p><b>Posting Contact Name:</b> Boulder Campus Human Resources</p>
<p><b>Posting Contact Email:</b> Recruiting@colorado.edu</p></div></div>

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><p>
Under direct supervision, this role provides general administrative and clerical support for the START Office, as well as Health Professions Advising (HPA). This position is the first responder to incoming calls and traffic within the office. This individual maintains and updates office supplies and printed materials and schedules appointments for the professional advisors and the director of HPA. The START Student Services Assistant works within established guidelines regarding planning, organizing, and scheduling of work. This position requires knowledge of advising tools, such as UM-D My Portal, Degree Works and schedule planner. This position will also use various PC software packages including Microsoft Word, Excel, and specific University programs such as Banner and Salesforce. The Student Services Assistant will be familiar with resources on campus to provide service to students with questions and concerns and perform all other duties as assigned.</p><p>
The candidate must be very dependable, have excellent interpersonal skills, and understand appropriate office behavior (experience working in an office setting preferred).</p><p>
This postion is for a non-student temp. The expected duration of this position is from July 1, 2022- August 31, 2022.</p><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>277304</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>START Office Assistant (TEMP)</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>OFFICE ASSISTANT (TEMP)</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Dearborn Campus</p>
</div></div><p>Dearborn, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Part-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Temporary</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Dbn Off Acad Affairs</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>Dbn Student Adv &amp; Resource</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>5/06/2026 - 5/15/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Temporary Job Opening</p></div></div></div>

START Office Assistant (TEMP)

Rutgers University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<p></p><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Recruitment/Posting Title</b></div> <div>Administrative Assistant</div>
</div><br>
<div><div><b>Job Category</b></div> <div>URA-AFT Administrative</div>
</div><br>
<div><div><b>Department</b></div> <div>School Communicatn &amp; Info Sci</div>
</div><br>
<div><div><b>Overview</b></div>
<div>Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey&rsquo;s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.<br>
<br>
For two consecutive years, Rutgers is ranked on Forbes&rsquo; list of America&rsquo;s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication&rsquo;s 2023 list. Rutgers&rsquo; commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation&rsquo;s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.</div>
</div><br>
<div><div><b>Posting Summary</b></div>
<div><div>Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Student Services in the School of Communication and Information. This position reports to the Assistant Dean for Student Services.</div><div></div><div><br>
Among the key duties of the position are the following:</div><ul>
<li>Works closely with the Student Services staff team and academic program directors and faculty to create a welcome environment within the department.</li>
<li>Works as the initial primary contact for students for the Student Services office.</li>
<li>Manages the student services administrative transactions.</li>
<li>Oversees the student services facility.</li>
<li>Maintains office supplies.</li>
<li>Receives and processes student records and documentation.</li>
<li>Processes administrative documents and services such as academic transcripts, certifications, room reservations for special events, and procurement and expense transactions for student services.</li>
<li>Communicates daily with students, faculty, and staff to answer questions via phone, in-person, and email regarding SC&amp;I operations, policies, and procedures.</li>
</ul></div>
</div><br>
<div><div><b>FLSA</b></div> <div>Nonexempt</div>
</div><br>
<div><div><b>Grade</b></div> <div>03</div>
</div><br>
<div><div><b>Salary Details</b></div> <div>$52,602.48 -$64,789.48 -$76,975.48</div>
</div><br>
<div><div><b>Minimum Salary</b></div> <div>52602.480</div>
</div><br>
<div><div><b>Mid Range Salary</b></div> <div>64788.980</div>
</div><br>
<div><div><b>Maximum Salary</b></div> <div>76975.480</div>
</div><br>
<div><div><b>Offer Information</b></div>
<div>The final salary offer may be determined by several factors, including, but not limited to, the candidate&rsquo;s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university&rsquo;s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.</div>
</div><br>
<div><div><b>Benefits</b></div>
<div><div>Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:</div><ul>
<li>Medical, prescription drug, and dental coverage</li>
<li>Paid vacation, holidays, and various leave programs</li>
<li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options</li>
<li>Employee and dependent educational benefits (when applicable)</li>
<li>Life insurance coverage</li>
<li>Employee discount programs</li>
</ul></div>
</div><br>
<div><div><b>Position Status</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Working Hours</b></div> <div>37.5</div>
</div><br>
<div><div><b>Standard Hours </b></div><div>37.50</div>
</div><br>
<div><div><b>Daily Work Shift</b></div> <div>Day</div>
</div><br>
<div><div><b>Work Arrangement</b></div>
<div>This position requires a fully on-site work arrangement.</div>
</div><br>
<div><div><b>Union Description</b></div> <div>URA-AFT Administrative</div>
</div><br>
<div><div><b>Payroll Designation</b></div> <div>PeopleSoft</div>
</div><br>
<div><div><b>Seniority Unit</b></div>
</div><br>
<div></div><div><div><b>Terms of Appointment</b></div> <div>Staff - 12 month</div>
</div><br>
<div><div><b>Position Pension Eligibility </b></div><div>ABP</div>
</div><br>
</div></div></div><div><div>Qualifications
</div><p></p><div><div><div><div><b>Minimum Education and Experience</b></div>
<ul><li>Bachelor&rsquo;s degree in communication, education, psychology, or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student services office administration, organization, coordination, and facilitation.</li></ul>
</div><br>
<div><div><b>Certifications/Licenses</b></div>
</div><br>
<div></div><div><div><b>Required Knowledge, Skills, and Abilities</b></div>
<ul><li>Proficiency with office software applications, including word processing, spreadsheets, online searching, email, and fluency with learning new software applications.</li>
<li>Competence in creating, implementing, and maintaining effective and efficient system of managing electronic and hardcopy filing.</li>
<li>Outstanding customer service skills and a highly positive attitude.</li>
<li>Ability to have a strong service orientation and interact effectively with students, faculty, staff, alumni, and parents.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Demonstrated knowledge and understanding of academic advising, student support services, and student development.</li>
<li>Ability to be highly-organized with demonstrated ability to multi-task in fast-paced environment.</li>
<li>Experience with customer relationship management software.</li>
</ul>
</div><br>
<div><div><b>Equipment Utilized</b></div>
<ul><li>Desktop and laptop computers.</li>
<li>MS Office suite and other standard office software.</li>
<li>University systems including IMS, Cornerstone, course scheduling, and Marketplace.</li>
<li>Cloud computing programs such as Salesforce.com.</li>
<li>Online learning management systems such as Canvas, and Sakai.</li>
<li>Webconferencing programs such as Zoom, Adobe Connect Pro, and WebEx.</li>
<li>Collaborative documents and programs such as wikis, GoogleDocs, MindManager/MindJet, and MS Project.</li>
<li>Social software and media such as Constant Contact, Facebook, Twitter, Ning, and Linkedln.</li>
<li>Webdesign and maintenance software such as Drupal, WordPress, Dreamweaver, and CamStudio.</li>
<li>Standard office equipment such as desktop computers, copiers, printers.</li>
</ul>
</div><br>
<div><div><b>Physical Demands and Work Environment</b></div>
<ul><li>Must be able to lift items up to 25 lbs.</li>
<li>Must be able to participate in room set up for events including moving tables and chairs.</li>
</ul>
</div><br>
<div><div><b>Special Conditions</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Details
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>26ST0690</div>
</div><br>
<div><div><b>Posting Open Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Regional Campus</b></div> <div>Rutgers University-New Brunswick</div>
</div><br>
<div><div><b>Home Location Campus</b></div> <div>College Ave (RU-New Brunswick)</div>
</div><br>
<div><div><b>City</b></div> <div>New Brunswick</div>
</div><br>
<div><div><b>State</b></div> <div>NJ</div>
</div><br>
<div><div><b>Location Details</b></div>
</div><br>
</div></div></div><div></div><div><div>Pre-employment Screenings
<p></p><div>All offers of employment are contingent upon successful completion of all pre-employment screenings.</div><p></p>
</div></div><div></div><div><div>Immunization Requirements
<p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate&rsquo;s offer of employment or disciplinary action up to and including termination.</p>
</div></div><div></div><div><div>Equal Employment Opportunity Statement
<p></p><div>It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
</div>
</div></div></div></div><p></p><h2 class="jobSectionHeader"><b>Supplemental Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* Do you have a Bachelor's degree in communication, education, psychology, or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student services office administration, organization, coordination, and facilitation?
<ul><li>Yes</li>
<li>No</li>
</ul></li></ul><ul><li>* Are you currently a member of URA-AFT?
<ul><li>Yes</li>
<li>No</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume/CV</li></ul>
<ul><li>Cover Letter/Letter of Application
</li></ul><ul><li>List of Professional References (contact Info)</li></ul>
</div><b>Optional Documents</b></div></div><p></p>

Norfolk Public Schools

Norfolk Public SchoolsNorfolk, MassachusetteVacancy #13Job Title: Special Education Administrative Assistant (Prek-6 District Wide)FTE: 40 Hours/WeekJob Summary: Norfolk Public Schools is seeking a highly organized, detail-oriented, and collaborative individual to serve as our Special Education Administrative Assistant for PreK6 programs district-wide. This position supports the Director of Student Services and plays a key role in ensuring compliance with state and federal special education requirements while providing excellent service to students, families, and staff The successful candidate will thrive in a fast-paced environment, manage multiple priorities and timelines, maintain confidentiality, and support the districts commitment to meeting the needs of all learners.Qualifications: Associates degree required; Bachelors degree preferredMinimum of 3 years of administrative experience; school or special education experience preferredKnowledge of Massachusetts special education regulations and timelines preferredExperience with IEP software and student information systems preferredStrong technology skills, including proficiency in Microsoft Office and Google WorkspaceExcellent organizational, communication, and interpersonal skillsAbility to manage multiple deadlines and maintain strict confidentialityAuthority: Reports to the Director of Student Services or DesigneeCompensation: FLSA Non-Exempt (Hourly)Work Year: 12 Month PositionProfessional Responsibilities (Essential Job Functions): Coordinate and schedule special education Team meetings, annual reviews, reevaluations, and initial evaluations across PreK6 programsPrepare and distribute meeting notices, consent forms, N1 forms, IEP documents, and evaluation reportsMonitor and track required timelines to ensure compliance with Massachusetts special education regulations and federal lawMaintain accurate, secure, and confidential student records and filesEnter and update student information in special education and student information systemsServe as a point of contact for families, staff, and outside providers regarding the special education processCoordinate interpreter and translation services as neededSupport the Director of Student Services with departmental communications, data tracking, order supplies, process purchase orders, and other administrative dutiesAssist with documentation related to out-of-district placements, circuit breaker, transportation, and specialized servicesCoordinate and execute logistics for Kindergarten Screening, including scheduling and resource allocationTrack and enter attendance into district software to record attendance for the Special Education central office department.Preferred Qualifications: Experience working in a public school special education officeFamiliarity with DESE compliance requirements, N1 forms, IEP timelines, SIMS, and EPIMSExperience coordinating multiple calendars and managing high-volume workflowsPhysical Working Conditions: Frequently required to sit, stoop, kneel, crouch.Ability to lift and move special education documents and files as needed.Ability to use computers, special education management systems, and district technology.Terms of Employment: Position Type: 12-monthHours: 8 hours/daySalary: $21.54/hour (Step 1) - $26.83 (Step 3) *Salary commensurate with experienceTo Apply: Via School Spring orPlease submit: Letter of interestResumeThree professional references

Special Education Administrative Assistant

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