student services vice president

University of Virginia

<p></p><div><p>The University of Virginia&rsquo;s Division of Student Affairs seeks an organized and highly detail orientated <b>Executive Assistant</b> to provide administrative and operational support to the Vice President for Student Affairs (VPSA) and senior leadership within the office. This position plays a critical role in ensuring the smooth functioning of the Office of the Vice President, supporting executive-level communications, scheduling, special events, and project management in conjunction with the Chief of Staff. The ideal candidate will have exceptional attention to detail, the ability to manage multiple priorities, special projects, and strong interpersonal skills to facilitate interactions with university officials, students, staff, parents, and external stakeholders. Established and productive individual contributors. Works independently with limited supervision. Problems faced are difficult and may be complex.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><i>
Office Management</i></p><ul><li>
Anticipate the needs of the Vice President, the Chief of Staff, and senior leadership team, proactively managing daily operations and tasks of the VPSA central office and reception, including annual committee appointments, Faculty/Staff appointment letters, and HR record retention.</li><li>
Draft, review, and manage correspondence, including agenda, briefing materials, memos, emails, and reports, ensuring accuracy and professionalism; attend meetings to take minutes and track action items.</li><li>
Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the VP&rsquo;s office, via all types of formats (correspondence, speeches, conferences, retreats, etc.).</li><li>
Oversee the administrative suite and VPSA reception, maintaining office supplies, managing incoming and outgoing mail, and greeting visitors. Maintain organized filing systems and office operations.</li><li>
Serve as a Workday delegate for the VPSA and the Chief of Staff, processing administrative tasks as needed.</li><li>
Handle confidential and sensitive information with discretion and professionalism</li><li>
Maintain organized filing systems and office operations.</li><li>
Serve as the primary liaison between the VPSA and internal and external stakeholders, managing phone calls, inquiries, and meeting requests.</li></ul><p></p><p><i>
Calendaring
</i></p><ul><li>Maintain and coordinate complex and shifting calendars, scheduling internal and external meetings, booking meeting rooms, and arranging necessary resources such as catering and A/V needs.</li><li>
Track and monitor the progress of projects, action items, and strategies that arise from executive meetings, ensuring appropriate follow-up.</li><li>
Assist with leadership searches by organizing candidate materials, scheduling interviews, and coordinating communication with HR.</li></ul><p></p><p><i>
Travel Arrangements</i></p><ul><li>
Arrange travel logistics and process expense reports for the Vice President and senior leadership team.</li><li>
Prepare travel itineraries and manage required documentation.</li><li>
Manage expense reports and monthly reconciliations.</li></ul><p></p><p><i>
Special Projects</i></p><ul><li>
Support ad-hoc special projects, events, and initiatives as assigned by the Vice President or senior leadership.</li><li>
Coordinate and manage Pavillion VI special events including planning, logistics, catering, and event budgets.</li><li>
Assist in onboarding activities for new hires, including communications, and integrations into key divisional workflows.</li></ul><p></p><p><b>
Minimum Qualifications</b></p><p>
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.</p><p>
Experience: 4+ years of relevant experience required</p><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Proven ability to manage complex calendars, schedules, and priorities effectively.</li><li>
Strong verbal and written communication skills, with the ability to draft professional correspondence and documents.</li><li>
Demonstrated ability to handle confidential and sensitive matters with discretion.</li><li>
High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote) and familiarity with Workday or similar administrative platforms.</li><li>
Ability to multitask and meet immediate turnaround requirements in a fast-paced environment.</li><li>
Strong interpersonal skills, demonstrating professionalism, and the ability to build positive relationships across diverse constituencies.</li><li>
Experience in higher education is preferred.</li></ul><p></p><p><b>
Physical Demands</b></p><p>
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The position is primarily 8-5 with some events on nights and weekends.</p><p></p><p><b>
Anticipated Hiring Range:</b> $75,000 - $90,000, commensurate with experience.</p><p></p><p><b>
Anticipated Start Date: </b>April 2026</p><p></p><p><b>
Position Type &amp; Work Location</b></p><ul><li>
This is an Exempt-level, benefited position. Learn more about UVA benefits.</li><li>
This position is based in Charlottesville, VA, and must be performed fully on-site.</li></ul><p></p><p><b>
About UVA and the Community</b></p><p>
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.</p><p></p><p>
The position will remain open until filled.</p><p></p><p><b>
Additional Requirements
</b></p><ul><li>Background checks will be conducted on all new hires prior to employment.</li><li>
This position <b>will not </b>consider candidates who require immigration sponsorship now or in the future.</li></ul><p></p><p><b>
How to Apply
</b></p><p>Please apply <b>online</b>, by searching for requisition number <b>R0081593</b>. Complete an application with the following documents:
</p><ul><li>Resume</li><li>
Cover Letter &ndash; must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.</li></ul><p>
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.</p><p></p><p>
Internal applicants may search and apply for jobs on the UVA Internal Careers website.</p><p></p><p><b>
Reference checks </b>will be completed by UVA&rsquo;s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.</p><p></p><p>
For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.</p><p></p><p><i>
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about </i><i>UVA&rsquo;s commitment to non-discrimination and equal opportunity employment</i><i>.</i></p></div>

Executive Assistant to the Vice President and Chief Student Affairs Officer Office of the Vice President for Student Affairs

American Association of School Administrators

<div>Description:<p><br>
</p><p>AASA, the School Superintendents Association, is seeking an experienced and forward-thinking leader to serve as Senior Vice President, Leadership &amp; Learning, responsible for leading AASA&rsquo;s District Services and Rural Schools Programs.</p><p>
This leadership role will shape and scale programs that support superintendents and district leadership teams as they work to transform public education and advance the Public Education Promise. The Senior Vice President will drive strategy, innovation, and sustainable growth across a national portfolio of services designed to strengthen district leadership capacity.</p><p>
The ideal candidate brings deep knowledge of K-12 leadership and rural education, combined with strong business acumen and a demonstrated ability to grow programs, cultivate partnerships, and expand organizational impact.</p><p><b>
WHAT YOU&rsquo;LL DO</b></p><p>
Lead Strategy and Growth</p><ul><li>
Provide strategic leadership for AASA&rsquo;s District Services and Rural Schools Programs, ensuring alignment with AASA&rsquo;s mission, strategic priorities and member value.</li><li>
Lead a portfolio of programs and services with responsibility for strategy, impact, and sustainable growth.</li></ul><p>
Expand District Services</p><ul><li>
Oversee the design and delivery of high-impact services and professional learning opportunities for district leadership teams.</li><li>
Guide the development of programs such as consulting services and customized leadership supports.</li><li>
Ensure services are responsive to district needs and grounded in research, best practices, and equity-driven leadership.</li></ul><p>
Strengthen Rural School Leadership</p><ul><li>
Lead initiatives focused on the needs of rural districts and communities, helping rural leaders address challenges related to workforce, resources, innovation, and student opportunity.</li><li>
Build relationships with rural superintendents and leaders across the country to inform program design and strengthen AASA&rsquo;s support network.</li><li>
Elevate national awareness of rural education issues and solutions.</li></ul><p>
Drive Program Sustainability and Business Development</p><ul><li>
Oversee program budgets and ensure responsible stewardship of resources.</li><li>
Identify opportunities to expand revenue-generating services, partnerships, and grants aligned with AASA&rsquo;s mission.</li><li>
Collaborate with marketing and business development teams to generate leads and grow the pipeline for district services and rural programs.</li></ul><p>
Lead and Supervise Team Members</p><ul><li>
Supervise senior-level team members.</li><li>
Foster a culture of collaboration, innovation, and continuous improvement.</li><li>
Support teams in delivering high-quality programs and exceptional experiences for district leaders.</li></ul><p>
Represent AASA Nationally</p><ul><li>
Serve as a national representative for AASA through speaking engagements, conferences, and partnerships.</li><li>
Facilitate and lead professional learning experiences with district leadership teams.</li><li>
Build strong relationships with districts, state associations, and national organizations to expand AASA&rsquo;s reach and influence.</li></ul>
Requirements:<p><br>
</p><p><b>WHAT YOU BRING</b></p><p>
Education</p><ul><li>
Doctorate in Education or related field required. An equivalent combination of education or experience may be considered.</li><li>
Valid Superintendent certification required.</li></ul><p>
Experience</p><ul><li>
15+ years of leadership experience in public education, nonprofit leadership, or professional learning organizations.</li><li>
Experience as a Superintendent in a small or rural school district preferred.</li><li>
Significant experience working with superintendents or district leadership teams.</li><li>
Deep understanding of the opportunities and challenges facing rural school systems.</li><li>
Demonstrated experience developing and leading programs or services that generate organizational impact and revenue.</li><li>
Experience leading complex initiatives and managing cross-functional teams.</li></ul><p>
Leadership Strengths</p><ul><li>
Strategic thinker with strong business acumen and program growth experience.</li><li>
Exceptional communicator and relationship builder with strong executive presence.</li><li>
Ability to translate vision into scalable programs and services.</li><li>
Collaborative leader who builds trust across diverse stakeholders.</li><li>
Innovative mindset with a focus on growth, sustainability, and measurable impact.</li></ul><p><b>
WHY JOIN AASA</b></p><p>
AASA, the School Superintendents Association, is the national organization representing over 13,000 school system leaders who serve millions of students across the country. Through the Public Education Promise, AASA is helping districts reimagine what success looks like for every learner and how systems support that vision.</p></div>

Senior Vice President - District Services and Rural Schools Programs

Florida Atlantic University

<div></div><div><div>For more information on everything FAU has to offer, please visit <div>www.fau.edu/jobs</div>.</div><div></div><div>
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.</div><div></div><div>
Position Summary:</div><div>
Florida Atlantic University is seeking an Assistant to the Senior Associate Vice President, Strategic Planning &amp; Student Success - Boca Raton, FL.</div><div></div><div>
The Assistant to the Senior Associate Vice President for Strategic Planning &amp; Student Success provides high‑level executive, administrative, and operational support to a fast‑paced leadership office with broad, university‑wide impact. Serving as the primary coordination point for the SAVP, this role manages complex scheduling, strategic communications, meeting operations, and daily workflow across multiple initiatives. The position supports cross‑functional collaborations, prepares executive‑ready materials, facilitates responsive communication with senior leaders, and ensures seamless execution of meetings, events, and special projects that advance student success and institutional priorities. The Assistant exercises sound judgment, maintains strict confidentiality, and proactively anticipates needs in a dynamic environment with competing demands.</div><div></div><div>
Summary of Responsibilities:</div><div></div><ul><li><div>
Serves as the primary administrative coordinator and assistant to the SAVP, maintaining an accurate and prioritized calendar; scheduling appointments; coordinating travel arrangements as needed; and supporting daily office operations, including routing calls, inquiries, and correspondence.</div></li><li><div>
Coordinates and supports all standing and ad hoc meetings overseen by the SAVP, including (as applicable) cross-functional student success analytics workgroups, enrollment management oversight committees, appeals meetings, divisional and unit-level senior staff meetings, and other high-priority university-wide meetings.</div></li><li><div>
Provides end-to-end logistical support for meetings and events: confirms attendees, secures appropriate locations/virtual links, prepares and distributes required materials in advance, manages room setup and technology needs, and ensures follow-through on action items and anticipates next steps.</div></li><li><div>
Develops meeting agendas in coordination with the SAVP and key stakeholders; gathers presentations, reports, and background materials; and records minutes/action items as directed&mdash;tracking deliverables and deadlines to ensure timely completion.</div></li><li><div>
Produces executive-ready briefing packets and background summaries for upcoming meetings and events, ensuring the SAVP has the necessary context, data, and talking points for decisions and strategic discussions.</div></li><li><div>
Manages strategic communications on behalf of the SAVP, including drafting, editing, and coordinating messages to internal and external audiences; monitoring written materials for review and approval; ensuring accuracy, tone, and alignment with office priorities; and maintaining distribution lists and contact records.</div></li><li><div>
Serves as a liaison and coordination point between the SAVP and senior/executive leaders (e.g., Vice Presidents, Associate Provosts, Deans, and other key partners), facilitating responsive communication, scheduling, and issue resolution across units.</div></li><li><div>
Reviews and triages incoming correspondence and requests to identify items requiring priority attention; independently responds to routine inquiries where appropriate; and ensures proper filing and documentation consistent with office practices.</div></li><li><div>
Supports planning and execution of events, convenings, and special engagements led or hosted by the SAVP, including stakeholder outreach, invitations, run-of-show planning, materials preparation, and day-of coordination.</div></li><li><div>
Provides general office coordination and problem resolution to ensure professional operations, including oversight of shared administrative workflows.</div></li><li><div>
Prepares and organizes routine administrative transactions and documentation, which may include spend authorizations, requisitions, purchase orders, travel documents, expense reports and respective reimbursements, and related forms in accordance with university procedures.</div></li><li><div>
Maintains organized records, trackers, and recurring schedules for key initiatives and meeting cycles; supports special projects and other duties as assigned to advance Strategic Planning &amp; Student Success priorities.</div></li><li><div>
Deals with highly confidential information and must discreetly manage sensitive issues, communications, and materials. Maintains professionalism, confidentiality, and careful judgment in all interactions and document handling.</div></li><li><div>
Analyzes and investigates complex issues and non-routine problems that require significant independent judgment in prioritization, coordination, communication, and resolution of competing demands, as essential duties are complex and guided by long-term objectives or broadly defined goals.</div></li><li><div>
Performs other office and administrative job-related duties as appropriate, and completes special projects as assigned.</div></li></ul><div></div><div>
FAU Benefits and Perks</div><div>
If Benefits &amp; Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:</div><ul><li><div>
Excellent benefit packages including Medical (PPO/HMO $50 per month single &amp; $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.</div></li><li><div>
State retirement options including tax-deferred annuities and Roth 403(b) plans.</div></li><li><div>
State employees <div>Public Service Loan Forgiveness (PSLF)</div> program.</div></li><li><div>
Sick Leave Pool Program.</div></li><li><div>
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President&rsquo;s discretion).</div></li><li><div><div>
Paid Community Engagement Volunteer Service Day</div></div></li><li><div>
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).</div></li></ul><div></div><div>
For details on FAU's amazing offers visit us at <div>https://www.fau.edu/hr/benefits/index.php</div></div><div></div><div>
Explore Living in Palm Beach County</div><div>
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: <div>Discover Housing Resources in Palm Beach County | BDB</div></div><div></div><div>
Minimum Qualifications:</div>
Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.<div></div><div>
Salary:</div>
$55,000 - $70,000 annually.<div></div><div>
College or Department:</div>
Academic Affairs: Strategic Planning and Student Success<div></div><div>
Location:</div>
Boca Raton<div></div><div>
Work Days and Hours:</div>
Monday - Friday, 8 a.m. - 5 p.m.<div></div><div>
Application Deadline:</div>
2026-04-02<div></div><div>
Special Instructions to Applicant:</div>
APPLICATION DOCUMENTS REQUIRED:<br>
Resume<br>
Cover letter<br>
<br>
OFFICIAL SEALED TRANSCRIPTS REQUIRED:<br>
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.<br>
<br>
PRE-EMPLOYMENT SCREENINGS REQUIRED:<br>
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.<br>
<br>
REQUEST FOR ACCOMMODATIONS:<br>
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.</div>

Assistant to the Senior Associate Vice President, Strategic Planning & Student Success

Palomar College

Assistant Superintendent/Vice President, Finance and Administrative Services

Alamo Colleges District

<p></p><div><p><b>If you are a TRS or ORP retiree please contact Employment at employment@alamo.edu for clarification on eligibility of this position.</b>
</p><p></p><p><b>Posting closes on: 3/27/2026 at 6:00 P.M. CST</b></p>
<p><b>
Hours per Week:</b> 40
</p><p></p><b>Hourly or Salaried:</b><b> </b>Hourly<p></p>
<p><b>
Grade:</b><b> </b>Staff(S08)</p>
<p><b>
Funding source:</b> Hard Money</p>
<p><b>
Number of openings:</b><b> 1</b></p>
<p><b>
Benefits Eligible:</b> Yes</p>
<p><b>
Location:</b><b> </b>Student Financial Services
<br>
2222 N. Alamo St.<br>
San Antonio, Texas, 78215<br>
United States
</p><p></p><p><b>Outside working hours if other than M-F 8:00 a.m. to 5:00 p.m.:</b> May be required to work evenings and weekends.</p>
<p><b>
Job Summary and Description</b></p><p><br>
Takes a leadership role in the provision of administrative services to a Vice President or Associate Vice Chancellor.</p><br>
<p></p>
 <p></p><b>Qualifications</b><p></p><p><b><br>
MINIMUM EDUCATION/EXPERIENCE:</b>
</p><ul><li>An Associate&rsquo;s degree or combination of education, training and experience that equates to the required degree.
</li><li>Four years of complex administrative experience
</li></ul><p><b>PREFERRED EDUCATION AND EXPERIENCE:</b></p>
<ul>
<li>Bachelor&rsquo;s degree
</li><li>Five years job related experience</li></ul></div><p></p>

Admin Asst to AVC - DIS

University of Texas at El Paso

<p>Position Information<br/></p><p>Hiring Department: VPSA<br/></p><p>Reports To: Assistant to Vice President<br/></p><p>Job Location: Union Complex<br/></p><p>Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.<br/></p><p>Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends<br/></p><p>FLSA status: non-exempt<br/></p><p>Earliest Start Date: As soon as possible.<br/></p><p>Salary: $41,520 annually<br/></p><p>Required Application Materials:<br/></p><p>Resume<br/>Cover Letter<br/>List of three references<br/></p><p>Position Summary<br/></p><p>Provides comprehensive administrative and clerical support to the Vice President for Student Affairs Office and other units within the Student Affairs Division. Under moderate supervision, this position provides personal clerical and administrative services and assistance of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Maintains electronic correspondence, calendar management, records maintenance, front desk operations, and professional interaction with internal and external stakeholders while maintaining strict confidentiality. Supports programs, events, and daily office operations by coordinating logistics, maintaining physical and electronic filing systems, and assisting senior leadership and other departments as needed.<br/></p><p>Statement of Duties and Responsibilities:<br/></p><p>Provides administrative and clerical support to the Vice President for Student Affairs and other units within the division, including preparing information for purchase requisitions, assisting with invoices from third-party vendors, and assisting with expense reports as needed or upon request.<br/></p><p>Provides primary clerical and administrative support for the leadership team within the Vice President for Student Affairs, including initiating, drafting, and proofreading correspondence; filing correspondence and other records; responding to routine correspondence independently when appropriate; and routing priority mail to Senior Leadership staff.<br/></p><p>Represents the Vice President for Student Affairs by professionally interacting with and assisting internal and external clients and staff.<br/></p><p>Handle student, staff, and institutional information with a high level of confidentiality, discretion, and professionalism.<br/></p><p>Supports a positive customer service culture by maintaining the front desk and sharing information regarding pertinent campus events with office staff.<br/></p><p>Serves as the Division of Student Affairs representative for the timely, accurate review, coordination, and processing of contracts, MOUs, and agreements across the Division.<br/></p><p>Prepares and manages student employee appointments through the PeopleSoft system; prepares payment vouchers for training or education reimbursements; tracks work orders; inputs employment data; and assists with account reconciliation and basic budget tracking for accounts associated with the Vice President for Student Affairs office.<br/></p><p>Communicates and collaborates with Human Resources, Payroll, and Accounts Payable to process transactions and assist in resolving routine issues. Assists with monthly reconciliation activities in coordination with the administrative staff.<br/></p><p>Serves as a point of contact for personnel action paperwork by processing forms in accordance with established policies and procedures. Assists with job postings on UTEP Handshake; provides supervision and guidance, and daily task direction to student hourly and work-study front desk staff.<br/></p><p>Assists with programs, events, conferences, training, and meetings by coordinating facilities, catering, invitations, speakers, and event-related documentation, including basic budget tracking.<br/></p><p>Maintains records and organizes filing and archival systems to support the efficient retrieval of information as requested by the VP Student Affairs and senior leadership.<br/></p><p>Distributes correspondence to office staff as needed and assists with office mail distribution, shipping, and receiving.<br/></p><p>Maintains confidentiality of sensitive information encountered while performing job duties. Handles sensitive information with a high level of discretion and confidentiality.<br/></p><p>Answers and routes telephone calls, emails, and other inquiries to ensure accurate and timely communication.<br/></p><p>May assist other departments within VP Student Affairs as needed.<br/></p><p>Knowledge of all Microsoft Office software and able to learn and use institutional software systems.<br/></p><p>Complies with all State and University policies.<br/></p><p>Other duties may be assigned.<br/></p><p>Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.<br/></p><p>Qualifications<br/></p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>Required Qualifications:<br/></p><p>Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility.<br/></p><p>and<br/></p><p>Experience: Five years related experience and training; or equivalent combination of education and experience.<br/></p><p>Preferred Qualifications: Experience in an office setting. Experience handling sensitive and confidential information.<br/></p><p>Why Pick UTEP<br/></p><p>The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.<br/></p><p>UTEP is America&rsquo;s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor&rsquo;s, master&rsquo;s and doctoral degree programs at the only open-access, top-tier research university in America.<br/></p><p>This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution&rsquo;s core strengths&mdash;its location, its people, its supportive culture, and its community partnerships&mdash;the plan lays out a bold vision for the next decade, aimed at maximizing the University&rsquo;s regional impact and national stature.<br/></p><p>About the Department<br/></p><p>The UTEP Division of Student Affairs not only helps our students excel in the classroom, but also prepares students for a lifetime of success and accomplishment. With more than 280 clubs and organizations ranging from academic/professional to social and service groups, opportunities to study abroad, attend concerts, live on campus and participate in a multitude on intramural teams, there are countless ways for students to get involved. In fact, students who are involved on campus do better academically, persist to degree completion, have a deep sense of belonging to UTEP and develop lifelong friendships including an expansive professional network. Students will also find programs and services that focus on helping make the transition to college life, pay for school, study and enhance their university experience. Student life at UTEP is as dynamic and diverse as our student body.<br/></p><p>The Division also offers an array of support, resources and services that focus on helping make the transition to college life easier, paying for school, support for mental health and wellbeing, and enhancing students overall university experience. Student Affairs plays an important role in supporting the University's mission and strategic plan and prepares graduates for leadership and lifelong success.<br/></p><p>Miner Perks and Benefits<br/></p><p>What UTEP Offers:<br/></p><p>Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform<br/>Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans<br/>Retirement Programs<br/>Longevity Pay<br/>Paid Vacation &amp; Sick Leave<br/>Paid Holidays<br/>Employee Discounts &amp; Perks<br/>Employee Education Assistance program<br/>And much more! Visit our Benefits Summary Page for more information on our additional benefits.<br/></p><p>Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.<br/></p><p>Additional Information<br/></p><p>Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.<br/></p><p>The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents&rsquo; performance objectives as outlined by the incumbents&rsquo; immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code &sect;51.215, which authorizes the employer to obtain criminal history record information. A valid driver&rsquo;s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.<br/></p><p>The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.<br/></p><p>Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<br/></p><p>The noise level for this work environment is usually moderate.<br/></p><p>In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.<br/></p><p>The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee&rsquo;s or prospective employee&rsquo;s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries&mdash;including the filing of a Formal Complaint or reporting an incident&mdash;about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.<br/></p><p>For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.<br/></p><p>Work Location: In person<br/></p>

Administrative Specialist II for VPSA

Collin County Community College

<div><div>Primary Location:</div>
3452 Spur 399, McKinney, Texas, 75069<div></div><div>
We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.</div><div></div><div>
Job Summary:</div>
Provide advanced administrative support for the vice president of academic operations, including coordination of the daily schedule of appointments, meetings, conferences (on and off campus) and travel arrangements. Take minutes when necessary. Prepare agenda and other documents and completes tasks assigned related to a variety of meetings. Participate in data analysis and planning pertaining to districtwide course scheduling.<div></div><div>
Required Qualifications:</div><div>
Essential Duties and Responsibilities</div><ul><li>
Answer inquiries and transmit instructions and recommendations on behalf of the vice president and in the absence of the vice president. Represent the vice president and the department in communications with administrators, faculty staff, students, public officials, and the community. Inform vice president and department staff of actions and recommendations on their behalf.</li><li>
Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, enrollment and scheduling reports, board and division meetings, conferences, and travel records; creates and maintains filing system as required by law; proofreads all work to ensure accuracy, etc.</li><li>
Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.</li><li>
Assist in planning, hosting, and supporting official events sponsored by the President's Office.</li><li>
Use current systems to acquire needed information on students, faculty loads, facilities scheduling, and budget. Maintains confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.</li><li>
Open, sort and distribute mail and electronic communications as needed. Maintain filing system including correspondence and inventory records.</li><li>
Serve as backup and assist districtwide executive assistants as needed.</li><li>
Attend necessary training classes as required and seeks out those classes which add further support to the executive's office. Maintain the division website.</li><li>
May supervise staff, other office personnel and/or student assistants including hiring, staffing and evaluating performance of assigned staff.</li><li>
Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.</li></ul><div></div><div>
Supplemental Functions</div><ul><li>
Perform other duties as assigned.</li><li>
Perform all duties and maintains all standards in accordance with college policies, procedures and Core Values.</li></ul><div><br>
<br>
Knowledge, Skills, and Abilities</div><ul><li>
Knowledge of entry level accounting</li><li>
Knowledge of Microsoft Word and Excel</li><li>
Knowledge of college policies and procedures</li><li>
Knowledge of Banner, Argos, WorkDay, and Ad Astra</li><li>
Prioritization skills Research skills</li><li>
Customer service skills</li><li>
Proofreading skills</li><li>
Organizational skills</li><li>
Multi-tasking skills</li><li>
Ability to pay attention to detail</li></ul><div><br>
<br>
Physical Demands, Working Conditions and Physical Effort<br>
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.<br>
<br>
Requirements<br>
Associate degree from an accredited institution.</div><div>
Four (4) years of related experience.<br>
<br>
<i>Equivalency Language</i><br>
An additional two (2) years of directly related experience may be substituted for the associate degree requirement.</div><div></div><div>
**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**</div><div></div><div><i>
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College at its discretion to enable individuals with disabilities to perform essential functions.</i></div><div></div><div>
Required &amp; Preferred Qualifications (if applicable):</div><div></div><div><i>
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.</i></div><div></div><div>
***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***</div><div></div><div>
Compensation Type:</div>
Salary<div></div><div>
Employment Type:</div>
Full time<div></div><div>
Hiring Minimum</div>
$57,200.00<div></div><div>
Hiring Maximum</div>
$69,763.00<div></div><div>
Compensation is determined based on experience.</div><div></div><div>
**Application submission deadline is 12am of the date listed.**</div>
04/02/2026<div><i>
Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.</i></div></div>

Executive Assistant P-12 Partnerships and Districtwide Scheduling

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