studio coordinator

Calipso Tattoo LLC

Calipso Tattoo LLC is a creative tattoo studio based in Al Wakrah, Qatar, dedicated to artistic expression, client satisfaction, and professional standards. We specialize in custom tattoo designs, safe practices, and delivering unique experiences that celebrate individuality.Position OverviewWe are seeking a highly organized and client-focused Tattoo Studio Coordinator to manage studio operations, support artists, and ensure smooth client experiences. This role requires strong organizational skills, attention to detail, and the ability to balance creativity with operational efficiency.Key Responsibilities<ul><li>Coordinate daily studio operations, including scheduling and client appointments.</li><li>Liaise with tattoo artists, clients, and suppliers to ensure smooth communication.</li><li>Manage studio inventory, equipment, and hygiene standards.</li><li>Oversee client intake, consent forms, and documentation processes.</li><li>Support marketing and promotional activities for the studio.</li><li>Prepare reports on studio performance and client feedback.</li><li>Ensure compliance with Qatar&rsquo;s health, safety, and regulatory standards.</li><li>Assist in organizing studio events, exhibitions, and community initiatives.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Arts Management, or related field.</li><li>2&ndash;5 years of experience in coordination, studio management, or customer service roles.</li><li>Strong knowledge of tattoo industry practices and studio operations.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficiency in Microsoft Office; knowledge of booking or studio management software is a plus.</li><li>Ability to thrive in creative, client-focused environments.</li><li>Fluency in English; Arabic proficiency is an advantage.</li></ul>What We Offer<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunity to grow within a creative and expanding tattoo studio.</li><li>Exposure to diverse artistic projects and client experiences.</li><li>A collaborative, supportive, and growth-oriented environment.</li></ul>How to ApplyInterested applicants may send their CV and cover letter via Indeed or directly to Calipso Tattoo LLC&rsquo;s recruitment team in Al Wakrah, Qatar, highlighting their coordination expertise, achievements, and vision for supporting studio excellence.Pay: Up to QAR630,000.00 per yearWork Location: In person

Tattoo Studio Coordinator

Carras Studio

Carras Studio is a creative-driven studio specializing in delivering high-quality design and multimedia solutions. With a passion for innovation and attention to detail, we bring ideas to life through collaborative teamwork and cutting-edge processes. We are looking for a highly organized and energetic Studio Operations Coordinator to support and streamline our daily studio activities.Role OverviewThe Studio Operations Coordinator plays a key role in ensuring the smooth and efficient functioning of the studio. You will coordinate projects, manage schedules, and support creative teams to maintain productivity and meet deadlines in a fast-paced, dynamic environment.Key Responsibilities<ul><li>Coordinate day-to-day studio operations and workflow</li><li>Manage project timelines, schedules, and resource allocation</li><li>Serve as a liaison between creative teams, clients, and vendors</li><li>Track project progress and ensure deadlines and deliverables are met</li><li>Assist in organizing meetings, briefs, and production schedules</li><li>Maintain studio documentation, files, and asset management systems</li><li>Support procurement of materials and coordination of external services</li><li>Identify opportunities to improve operational efficiency and processes</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Media, Design Management, or a related field</li><li>Proven experience in operations coordination, studio management, or project support</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>Ability to work effectively in a creative and fast-paced environment</li><li>Proficiency in Microsoft Office and project management tools</li><li>Familiarity with creative workflows (design, media, or production) is an advantage</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Inspiring and collaborative creative environment</li><li>Opportunities for professional growth and development</li><li>Exposure to diverse and exciting creative projects</li></ul>How to ApplyInterested candidates are encouraged to submit their updated CV along with a brief cover letter outlining their suitability for the role.Pay: QAR640,000.00 per yearWork Location: In person

Studio Operations Coordinator

Studio4fold

Design CoordinatorStudio4Fold LLC &ndash; Al Rayyan, QatarPosition OverviewStudio4Fold LLC is seeking a detail-oriented and creative Design Coordinator to support and streamline our design operations. The role involves coordinating between design teams, clients, and project stakeholders to ensure high-quality creative output, timely delivery, and alignment with project objectives.The ideal candidate is organized, visually aware, and capable of managing multiple design workflows in a fast-paced studio environment.Key Responsibilities<ul><li>Coordinate daily design activities across multiple projects and teams</li><li>Assist in the development, review, and refinement of design concepts and deliverables</li><li>Ensure design outputs align with brand guidelines, client expectations, and project briefs</li><li>Liaise between designers, project managers, and clients to facilitate smooth communication</li><li>Track project timelines, milestones, and deliverables to ensure deadlines are met</li><li>Prepare presentation materials, mood boards, and visual documentation</li><li>Maintain organized design files, assets, and version control systems</li><li>Support quality control by reviewing layouts, compositions, and design accuracy</li><li>Assist in sourcing reference materials and design inspiration as needed</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Graphic Design, Architecture, Interior Design, or related field</li><li>2&ndash;4 years of experience in a design coordination or creative studio role</li><li>Strong understanding of design principles, layout, and visual communication</li><li>Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) or similar tools</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and teamwork abilities</li><li>Attention to detail and ability to work under tight deadlines</li><li>Experience in architectural, interior, or branding studios is an advantage</li></ul>Preferred Attributes<ul><li>Proactive and solution-oriented mindset</li><li>Ability to manage multiple stakeholders effectively</li><li>Strong aesthetic judgment and creative awareness</li><li>Familiarity with project management tools (e.g., Trello, Asana, Notion)</li></ul>About Studio4Fold LLCStudio4Fold LLC is a creative design studio based in Al Rayyan, Qatar, focused on delivering innovative and impactful design solutions across branding, architecture, and visual communication.Job Type: Full-timePay: Up to QAR650,000.00 per yearWork Location: In person

Design Coordinator

SOURCED INTERIORS

**Job Summary:**Executive Administrator / Interior Design Operations CoordinatorSOURCED INTERIORS Luxury Design + Staging Miami / South FloridaSOURCED INTERIORS is seeking a highly organized, detail-oriented Administrative / Studio Coordinator to support the daily operations and operations management of our luxury interior design studio. This role requires excellent follow-through, strong communication skills, strong computer skills across all facets of business administration, and the ability to manage multiple moving parts with accuracy and discretion.The ideal candidate is polished, proactive, resourceful, and extremely attentive to detail. This person should be comfortable working in a fast-paced creative environment where organization, presentation, technology, operations, and precision matter. An exceptional, can-do positive attitude is a must.Responsibilities<ul><li>Provide administrative and operations management support to the principal and design team</li><li>Manage calendars, scheduling, appointments, meetings, and day-to-day coordination</li><li>Assist with client communication, vendor follow-up, and project correspondence</li><li>Track orders, proposals, invoices, samples, deliveries, approvals, and project-related documents</li><li>Organize digital files, client folders, vendor information, and project materials</li><li>Coordinate with vendors, showrooms, receivers, contractors, consultants, and service providers</li><li>Assist with preparing proposals, presentations, spreadsheets, schedules, reports, and client-facing documents</li><li>Support office procedures, internal workflows, task tracking, and operational systems</li><li>Maintain office organization, sample library, project tracking systems, and studio resources</li><li>Follow up consistently on outstanding items, deadlines, approvals, and deliverables</li><li>Help ensure daily studio operations run efficiently, professionally, and with a high level of detail</li><li>Support day-to-day studio needs as required</li></ul>Computer &amp; Technology Skills<ul><li>Strong computer skills across all facets of daily business operations</li><li>Proficient with email, digital calendars, spreadsheets, word processing, and cloud-based file organization</li><li>Comfortable preparing client-facing documents, proposals, presentations, spreadsheets, schedules, and reports</li><li>Experience with Google Workspace, Microsoft Office, Apple Pages/Numbers/Keynote, Canva, Dropbox, and similar programs preferred</li><li>Ability to organize, name, track, and maintain digital files with accuracy and consistency</li><li>Comfortable learning and using project management, communication, and design-support platforms</li><li>Tech-savvy, resourceful, and able to troubleshoot basic computer, printer, scanner, and file-sharing issues</li><li>Familiarity with social media platforms, online ordering, vendor portals, and web-based research is a plus</li></ul>Qualifications<ul><li>Prior administrative, office coordinator, operations, executive assistant, or design studio experience preferred</li><li>Exceptional attention to detail is required</li><li>Strong written and verbal communication skills</li><li>Highly organized with excellent follow-through</li><li>Comfortable managing multiple tasks, workflows, and shifting priorities</li><li>Professional, polished, and client-service oriented</li><li>Strong computer skills across all facets of business administration</li><li>Ability to support operations management, systems, scheduling, vendor coordination, and internal organization</li><li>Interior design, architecture, construction, or luxury service experience is a plus</li></ul>Ideal CandidateYou are someone who notices the details others miss. You are organized, thoughtful, dependable, and operationally minded. You understand the importance of presentation, accuracy, responsiveness, digital organization, and efficient systems. You take ownership of your work, follow through without being reminded, and enjoy helping a creative business run smoothly.CompensationCompensation commensurate with experience. Estimated range: $25&ndash;$30/hour or $55,000&ndash;$62,400 annually, depending on experience and scope of responsibilities.Job Type: Full-timePay: $24.00 - $30.00 per hourBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Do you have reliable transportation? The position involves job site visits. </li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Aventura, FL 33160 (Required)</li></ul>Work Location: Hybrid remote in Aventura, FL 33160

Executive Administrator/Interior Design Operations Coordinator- North Miami Beach, Florida

Digitx Consulting

Senior Architectural Designer / Studio CoordinatorCompany: Confidential Pakistan-based International Architectural FirmLocation: Lahore, Pakistan (Wapda Town)Job Type: Full-time (In-person)Revised Roles and ResponsibilitiesAs the Studio Coordinator and Senior Architectural Designer, you will be the backbone of our design operations. This is a high-pressure, high-reward role that requires a &quot;get-it-done&quot; mentality and the professional maturity to navigate a fast-paced environment.1. Leadership &amp; Team Management<ul><li>Operational Command: Manage a multidisciplinary team of 12&ndash;15 architects, interior designers, and draftsmen. You are responsible for the output, discipline, and efficiency of the entire studio.</li><li>Conflict &amp; Behavior Management: Expertly handle team dynamics, including managing professional temperaments and interpersonal challenges. You must maintain a culture of accountability and ensure that personal grievances do not impede project progress.</li><li>Mentorship &amp; Growth: Lead regular performance reviews, identify talent gaps, and mentor junior staff. You hold the authority to recommend hiring or termination based on performance metrics and cultural fit.</li><li>Quality Control: Act as the final gatekeeper for all drawings and 3D renders, ensuring they meet the firm&rsquo;s standards before reaching the Principal Architect.</li></ul>2. Comprehensive Project Coordination<ul><li>End-to-End Supervision: Oversee the lifecycle of projects from initial concept and mood boards to technical site execution.</li><li>The Project Diary: Maintain a meticulous, real-time Project Diary for all ongoing works, documenting every milestone, change order, and communication.</li><li>Strategic Scheduling: Masterfully prioritize tasks across multiple projects (KSA, USA, and local markets), ensuring that strict deadlines are met without compromising design integrity.</li><li>Client &amp; Site Liaison: Confidently handle complex site queries and maintain high-level client satisfaction through professional communication and technical expertise.</li></ul>3. Advanced Design &amp; Technical Execution<ul><li>Design Lead: Exercise full creative freedom to develop innovative architectural and interior solutions that align with the Principal Architect&rsquo;s vision.</li><li>Software Mastery: Direct and supervise the production of high-end visualizations using D5 Renderer, Lumion, and Enscape, and ensure precision in AutoCAD and SketchUp workflows.</li><li>Pressure Management: Demonstrate the ability to thrive and remain composed under tight schedules and demanding international project requirements.</li></ul>Employment Terms &amp; Conditions<ul><li>Exclusive Professional Commitment: This is a 100% dedicated role. Upon hiring, the candidate must sign a Conflict of Interest Agreement.</li><li>No Private Practice: The employee is strictly prohibited from engaging in any part-time job or projects, private consultancy, or external architectural work.</li><li>Written Authorization: All professional energy must be directed toward the firm. Any exception for prior-existing or future commitments must be disclosed during the interview and requires explicit, written permission from the Company Management.</li><li>Work Ethic: We are looking for a &quot;hardened&quot; professional, someone who views challenges as opportunities and possesses the grit to manage large-scale international workloads.</li></ul>Qualifications &amp; Requirements<ul><li>Education: B.Arch / M.Arch.</li><li>Experience: 6&ndash;9 years of proven experience in high-end Residential &amp; Commercial projects.</li><li>Portfolio: A compelling portfolio demonstrating both conceptual brilliance and technical execution.</li></ul>What We Offer<ul><li>Competitive salary package and performance-based bonuses.</li><li>Full creative freedom as the Design Lead.</li><li>Opportunities for International Visits (KSA, UAE) for site coordination and business expansion.</li><li>A leadership platform to grow and shape a premier international team.</li></ul>Note to Applicants: Please ensure your expected salary aligns with the offered package. Only applicants with a strong architectural portfolio and a proven track record of managing teams will be considered.Job Type: Full-timePay: Rs120,000.00 - Rs180,000.00 per monthApplication Question(s):<ul><li>Mention Certifications (if any)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Senior Management Level: 4 years (Preferred)</li></ul>Location:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

Senior Architect Designer / Studio Controller

Graphite studio

Administrative Assistant (Media Production &amp; Studio Operations)Overview We are seeking a highly organized and proactive Administrative Assistant to support daily operations in a fast-paced media production environment. This role combines general administrative duties with studio rental coordination, client communication, and scheduling management.Requirements<ul><li>Proven experience as an administrative assistant or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication</li><li>Familiarity with scheduling tools and office software (e.g., Google Workspace, Microsoft Office)</li><li>Ability to work in a fast-paced, deadline-driven environment</li><li>Interest in media production or creative industries is a plus</li></ul>Work Environment<ul><li>Dynamic, creative media production setting</li><li>Interaction with clients, creatives, and production teams</li><li>May require occasional flexibility in working hours based on studio bookings</li></ul>Work Location: In person

Admin Assistant - Part Time (1 month)

Kimmel Studio Architects

About the RoleWe are looking for an organized, proactive, and detail-oriented individual to join our multidisciplinary team in Annapolis. This is a part-time position designed for someone who thrives on the operational side of design&mdash;the &quot;behind the scenes&quot; magic that keeps projects moving from concept to installationYou will be the backbone of our interior design department, managing logistics, vendor relationships, and project documentation to bring our creative visions to life.Qualifications: Required<ul><li>Bachelor&rsquo;s degree in Interior Design, Business, Administrative Management, or a related field.</li><li>Exceptional organizational skills: You are someone who finds peace in a well-organized spreadsheet and a tidy sample library.</li><li>Strong communication skills</li><li>Ability to reliably commute to our Annapolis office.</li></ul>Qualifications: Desired<ul><li>2+ years of experience in a design studio, architectural firm, or high-end showroom.</li><li>Basic understanding of FF&amp;E (Furniture, Fixtures &amp; Equipment) and the procurement process.</li><li>Monday.com or similar project management software.</li><li>Familiarity with design terminology and material specifications</li></ul>A Day in the LifeTasks<ul><li>Procurement &amp; Tracking: Requesting quotes, managing purchase orders, and tracking shipments for furniture and finishes to ensure everything arrives on time.</li><li>Studio Organization: Maintaining and updating our physical material library and coordinating with sales reps.</li><li>Project Support: Assisting designers in preparing client presentations and organizing project folders on Monday.com.</li><li>Vendor Liaison: Communicating with outside representatives and contractors to clarify lead times and delivery logistics.</li><li>Administrative Flow: Managing procurement timelines, basic FFE budget tracking, and ensuring product orders run like a well-oiled machine.</li></ul>Application Requirements<ul><li>ACTION REQUIRED: Please complete the application form to be considered: https://forms.monday.com/forms/54c9fe97b1ca4430fdb498704af0d53e?r=use1</li><li>Resume</li></ul>Work Remotely<ul><li>No. We are a studio-based company, and we believe that our best work is done when we are all together in the same space. This allows us to collaborate more effectively, share ideas more easily, and build stronger relationships. As a result, we do not offer and are not planning to offer a telework program or remote or hybrid positions.</li></ul>Great opportunity to grow your career within a multi-discipline studio environment with a full range of project types all over the country!!Job Type: Full-timePay: $23,000.00 - $28,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Part-Time Interiors Administrative Assistant

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