surgery scheduling coordinator

Premier Medical Group

A Surgery Scheduling Counselor is responsible for scheduling patients&rsquo; surgery, (including out of town surgeries) and giving patients detailed information and instructions on their pending surgery or medical tests. They verify medical insurance coverage and advise patients of their insurance benefits and the costs involved with the procedures.DUTIES AND RESPONSIBILITIES:<ul><li>Counsels ophthalmic patients regarding their upcoming surgery, reviewing lens options chosen by their physician, insurance coverage, costs, required pre-operative medical tests and the time and place of the surgery.</li><li>Schedules and tracks ophthalmic surgeries maintaining caseloads by physician for optimum efficiency.</li><li>Is responsible for coordinating schedule changes and cancellations and notifying all parties.</li><li>Prepares patients&rsquo; charts including all required documentation without error and delivers them to the hospital or ambulatory surgery center two days before the surgery.</li><li>Obtains verification and pre-certifications of medical insurance coverage on each patient allowing enough time so that surgery schedules are not interrupted.</li><li>Communicates insurance coverage information with patients and researches and answers patients&rsquo; questions about costs and charges.</li><li>Collects deposits and establishes payment plans with patients.</li><li>Works closely with hospitals and ambulatory surgical centers ensuring that questions and problems relating to the procedures are addressed and resolved.</li><li>Works closely with Eye Clinical staff to obtain the necessary medical information needed to get surgeries approved by the insurance company.</li><li>Enters patient data into the computer system regularly and without error.</li><li>Adjusts surgical templates as needed to accommodate physicians&rsquo; schedules and caseloads and follows up to reschedule cancellations as needed.</li><li>Schedules post operative examinations with the Ophthalmologist or Optometrist.</li><li>Is responsible for knowing the work schedule, observing work hours and maintaining a good attendance record. (See attached attendance and punctuality requirements.)</li><li>Attends in-service programs as directed or required.</li><li>Establishes and maintains effective working relationships with physicians, patients, employees, supervisors and the public. Exemplifies the Company&rsquo;s Five Star Program.</li><li>Follows all corporate and departmental policies and procedures and complies with the Employee Handbook.</li><li>Performs other tasks as needed or directed.</li></ul>DEGREE OF SUPERVISION:Performs duties under direct and indirect supervision.PERFORMANCE REQUIREMENTS:<ul><li>Accountability: Reports directly to the Eye Clinical Coordinator.</li><li>Education or Training: Must be a high school graduate. Counselors are strongly encouraged to take and pass the Certified Ophthalmic Assistant test within 18 months of being in position.</li><li>Must be able to communicate effectively with patients and the public.</li><li>Knowledge and Experience: Previous work experience in medical insurance, patient collections or other clinical training or certification is preferred.</li><li>Dexterity: Must be able to accurately type 25 words per minute and use a computer.</li><li>Accuracy: Must be able to transcribe information received from patients, including insurance coverage, social security and telephone numbers without error.</li><li>Physical Activity: Physical activity involves writing, keying, reaching, carrying, looking, listening, talking, bending, lifting, stooping, walking, and much sitting, resulting in light work.</li><li>Exertion Requirements: Light - must be able to lift or carry up to 10 pounds of weight up to 10 feet occasionally (up to 1/3 of the time), or a negligible amount of weight up to 10 feet frequently (from 1/3 to 2/3 of the time). Light work requires sitting most of the time, but may involve periods of standing and walking depending on task requirements.</li><li>Working Conditions: Works in an office setting, which is well-lighted, ventilated and temperature regulated.</li><li>Must be able to concentrate on work tasks amidst distractions, such as noise, conversations and foot traffic.</li><li>Hazards or Risks: In office minimal.</li><li>Worker Characteristics: Must have responsible, ethical and professional manner with the ability to listen, learn, plan and organize. Must be able to communicate effectively with people of different races, sexes, ages and social classes.</li></ul>Job Type: Full-timePay: $14.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Medical Specialty:<ul><li>Ophthalmology</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Ability to Relocate:<ul><li>Mobile, AL 36606: Relocate before starting work (Required)</li></ul>Work Location: In person

Surgery Scheduling Coordinator

Inova Health System

<div>Inova Loudoun &ndash; Gastroenterology is looking for a dedicated Surgical Scheduler to join the team. This role will be full-time day shift from Monday &ndash; Friday, 8:30 a.m. &ndash; 5:00 p.m.
Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Featured Benefits:
<ul><li>Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
</li><li>Retirement: Inova matches the first 5% of eligible contributions &ndash; starting on your first day.
</li><li>Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
</li><li>Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
</li><li>Work/Life Balance: offering paid time off and paid parental leave
</li></ul>The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule. This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions. The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated. This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation. By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently. This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery at Inova.
Surgical Scheduler Job Responsibilities:
&bull; Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
 &bull; Assesses and schedules similar surgeries on dates, times, and locations to make the most of the surgeon's availability and increasing OR utilization and staff efficiency.
&bull; Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
 &bull; Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee. &bull; Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
&bull; Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
&bull; Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
&bull; Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
&bull; Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
&bull; Coordinates care with surgeons, co-surgeons, and first assists.
&bull; Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
 &bull; Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
&bull; May perform additional duties as assigned
Minimum Qualifications:
<ul><li>Education: High School Diploma or GED
</li><li>Experience : 3 years of scheduling experience in a healthcare revenue setting, or 2 years of scheduling experience at Inova
</li><li>Certification: None</li></ul></div>

Surgical Scheduler

Steven L Sterling MD PC

Our practice prides itself on its commitment and personalized care of each and every patient. Our physician provides a variety of eye surgical services and the role of the surgical coordinator is to extend the professionalism and quality of care in preparing the patient for upcoming procedures.Surgery Coordinator duties include but are not limited to the following:*Scheduling surgeries*Counseling the patient regarding outcome expectations along with risk and benefits of procedure which the physician has already outlined*Counseling patient on all pre and post operative instructions*Verifying Insurance, obtaining any required prior authorization or pre certification.*Verification, documentation of eligibility and benefits used to determine patient expected finical liability.*Collection of all anticipated patient liability prior to services rendered.*Coordination and communication with any referring physicians.*Coordination and communication with surgical facilities in which services are to be rendered.*Preparation of surgical candidates for the scheduled day.*Posting of any and all surgical procedures in practice management software.In order to fulfill the above duties the candidate for this position must posses the following:*Strong communication skills*Excellent organization skills*The ability to multi-task in a busy environment*Strong attention to detail*Superior work ethic and dependability*Comprehensive knowledge of ICD 10 and CPT codes and HCPCS ModifiersThis position requires a comprehensive understanding of an ophthalmic practice and insurance knowledgeProficiency in Microsoft Office Products and Electronic Medical Records SystemAbility to communicate effectively and efficiently with patients, physicians, co-workers and team supervisor is critical.Must be willing to help throughout the practice and be flexible to working in a team environment.Minimum 1 year of ophthalmic experience or comparable in the role of technician, coordinator etc.Working knowledge of medical management software and windows based systems is a must.FULL TIME POSTIONMONDAY-FRIDAY 8-5Job Type: Full-timeWork Location: In person

Surgery Coordinator

United Surgical Partners

<div>Surgery Scheduler

Surgery Center of Pine Ridge is hiring a Surgery Scheduler 
 
Under the direction of the Business Office Manager, is responsible for daily maintenance of the surgery schedule and all aspects of the scheduling process. This includes strategizing and problem solving and ensuring high levels of customer service with scheduling coordinators from all doctors'' offices and Operating Room Staff.
 
 
Successful candidate will possess outstanding leadership, communication and customer service skills as well as the ability to diffuse difficult scheduling conflicts efficiently with strategy. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. 
 
DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Sets priorities and organizes work</li>
<li>Schedules patient procedures to ensure efficient and accurate processing of information. This includes procedures in the operating room, GI lab, and arrangements for 23-hour stay.</li>
<li>Coordinates with anesthesia groups to confirm scheduling for coverage.</li>
<li>Accurately uses procedure codes to ensure proper billing.</li>
<li>Verifies information being entered into system is correct, i.e. spelling of name, DOB, gender, insurance information, etc.</li>
<li>Ensuring all necessary paper work for any patient -add on'' is received by the appropriate staff.</li>
<li>Communicates changes to schedule to appropriate staff</li>
<li>Ensures all required fields in Advantx are completed</li>
<li>Works closely with OR director to avoid equipment or supply conflicts.</li>
<li>Alerts administration when new doctors or procedures are scheduled.</li>
<li>Cross trains with other areas.</li>
<li>Other duties as assigned.</li>
<li>Completes consents and ensures accuracy before submitting to the chart builder.</li>
<li>Promote positive relationships with scheduling coordinators, physicians and nursing staff members throughout the scheduling process. 
 
BENEFITS 
Our competitive salary and benefits package includes medical and dental insurance, 401(k), paid time off and life insurance.</li>
</ul> 
Required Skills:<ul><li> 
High School diploma or equivalent</li><li>Minimum 1-2 years of hospital or medical office experience required.</li><li>Must be able to communicate verbally and non-verbally in a professional way.</li><li>Ability to use time wisely in preparing work area to meet high-paced demand.</li><li>Show a genuine desire to work and improve the hospital as a whole.</li><li>Professional appearance.</li><li>Strong medical terminology.</li><li>Must demonstrate excellent phone etiquette and exceptional customer service skills.</li></ul></div>

Surgery Scheduler

<div>Welcome to Colorado Urologic Surgery Center - Park Meadows/Superior

At Colorado Urologic Surgery Center, we specialize in advanced outpatient urologic procedures &mdash; and we believe exceptional care starts with an exceptional team. Whether you&rsquo;re in a clinical, administrative, or support role, your work plays a vital part in delivering a safe, seamless, and compassionate experience for every patient who walks through our doors.

Hybrid Surgery Scheduler at Colorado Urologic Surgery Center - Park Meadows/Superior

We&rsquo;re looking for a friendly, detail-oriented Surgery Scheduler to join our front office team. In this role, you&rsquo;ll be the first point of contact for our patients &mdash; welcoming them to the center, verifying insurance, collecting payments, scheduling procedures, and supporting a smooth check-in and registration process.

JOB SUMMARY 
 
Under the direction of the Business Office Manager, is responsible for daily maintenance of the surgery schedule and all aspects of the scheduling process. This includes strategizing and problem solving and ensuring high levels of customer service with scheduling coordinators from all doctors'' offices and Operating Room Staff.
 
 
Successful candidate will possess outstanding leadership, communication and customer service skills as well as the ability to diffuse difficult scheduling conflicts efficiently with strategy. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. 
 
DUTIES AND RESPONSIBILITIES:
<ul>
<li>Sets priorities and organizes work</li>
<li>Schedules patient procedures to ensure efficient and accurate processing of information. This includes procedures in the operating room, GI lab, and arrangements for 23-hour stay.</li>
<li>Coordinates with anesthesia groups to confirm scheduling for coverage.</li>
<li>Accurately uses procedure codes to ensure proper billing.</li>
<li>Verifies information being entered into system is correct, i.e. spelling of name, DOB, gender, insurance information, etc.</li>
<li>Ensuring all necessary paper work for any patient -add on'' is received by the appropriate staff.</li>
<li>Communicates changes to schedule to appropriate staff</li>
<li>Ensures all required fields in Advantx are completed</li>
<li>Works closely with OR director to avoid equipment or supply conflicts.</li>
<li>Completes consents and ensures accuracy before submitting to the chart builder.</li>
<li>Promote positive relationships with scheduling coordinators, physicians and nursing staff members throughout the scheduling process.</li>
</ul>
<div>EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: 
 
<ul><li>Must have high-school diploma.</li></ul></div>
<ul><li>Minimum 2 of hospital or medical office experience required.</li><li>Must be able to communicate verbally and non-verbally in a professional way.</li><li>Ability to use time wisely in preparing work area to meet high-paced demand.</li><li>Show a genuine desire to work and improve the hospital as a whole.</li><li>Professional appearance.</li><li>Strong medical terminology.</li><li>Must demonstrate excellent phone etiquette and exceptional customer service skills.</li></ul>

USPI offers the following benefits, subject to employment status:
<ul>
<li>Medical, dental, vision, disability, and life insurance</li>
<li>Paid time off (vacation &amp; sick leave)</li>
<li>401k retirement plan</li>
<li>Paid holidays</li>
<li>Health savings accounts, healthcare &amp; dependent flexible spending accounts</li>
<li>Employee Assistance Program, Employee discount program</li>
<li>Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder &amp; childcare, AD&amp;D, auto &amp; home insurance</li>
</ul>
Pay: $24/HR-$30/HR.
<div>
<div>Job Posted 02/11/2026 and will remain open for two weeks</div></div></div>

Capital Surgeons

&lt;Job Summary&gt; Join our dynamic surgery practice as a Surgical Scheduler, where your organizational expertise and compassionate approach will ensure smooth and efficient surgical coordination. In this vital role, you will coordinate surgical appointments, communicate effectively with patients, surgeons, hospitals, and manage detailed documentation to support high-quality patient care.&lt;Duties&gt;<ul><li>Schedule general surgery procedures accurately for 3-4 surgeons</li><li>Verify insurance coverage for surgeries</li><li>Obtain insurance pre- authorizations</li><li>Review and update medical records, ensuring all documentation aligns with clinical notes, CPT coding, ICD-10/ICD-9/ICD coding standards, and care plans</li><li>Communicate with patients regarding pre-operative instructions, appointment confirmations, and post-operative follow-up care</li><li>Collaborate with physicians, nurses, billing departments, and administrative staff to coordinate schedules and resolve scheduling conflicts efficiently</li><li>Maintain accurate records of appointments, cancellations, reschedules, and procedural details</li><li>Communicate daily surgery schedule at hospitals and/or surgery center to surgeons</li><li>Assist with MA duties as needed (20%)</li><li>Support bilingual patient communications as needed</li></ul>&lt;Qualifications&gt;<ul><li>Bilingual required</li><li>1-year previous specialty surgical scheduling experience required</li><li>Proven experience scheduling within a clinical or hospital environment; general surgery specific experience a plus</li><li>Strong knowledge of EMR systems such as Epic, and ECW familiarity</li><li>Excellent understanding of medical terminology, CPT and ICD-10/ICD-9 coding standards, insurance verification and pre-authorization processes</li><li>Demonstrated ability to review medical documentation accurately for completeness and compliance</li></ul>Job Type: Full-timePay: $22.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Paid training</li></ul>Work Location: In person

Mount Sinai Health System

<div>Description
Responsible for scheduling of DAS and Ambulatory OR surgery/procedures cases on a daily basis, for both adult and pediatric patients. S/he provides support to front office operations to ensure smooth flow of patient care, but not limited to registration, scheduling, pre/post follow-up patient calls. Contact insurance providers to obtain preauthorization for surgical procedures and diagnostic testing. Actively participate in process improvement initiative to ensure the coordination of care. 
Responsibilities<ul><li>
Responsible for the coordination of all OR surgeries and procedures.</li><li>
Monitors front office workflow and make adjustment to ensure optimum delivery of service.</li><li>
Responsible for the Verification of patient demographics and obtaining pre-certification from insurance carriers for all OR surgeries and procedures.</li><li>
Responsible for obtaining patient medical clearance.</li><li>
Resolve patient issues or answer questions regarding policies and procedures.</li><li>
Places surgical confirmation calls 1 day in advance of scheduled surgery or procedure date.</li><li>
Schedules post-op follow up visits with providers.</li><li>
Liaison between referring physicians and surgeons for the communication of clinical data and to determine O.R. scheduling, etc.</li><li>
Trains and mentors other Surgical Scheduling Coordinator(s) or less senior staff within the unit.</li><li>
Collects and distributes appropriate paperwork to internal and external parties to coordinate the surgeries.</li><li>
Recording of hospital reservation and pre-admit data in CERNER system.</li><li>
Perform other duties and responsibilities as assigned.</li></ul> 

Qualifications<ul><li>
Associate degree preferred</li><li>
Certificate in Medical Technology preferred</li><li>
Certificate in ICD-9 preferred</li><li>
Certificate in CPT coding preferred</li><li>
3 years of scheduling experience, with 2 years of experience in a clinical setting, preferably in a medical practice environment</li></ul><div></div> 
Non-Bargaining Unit, 845 - Orthopaedics - ISM, Icahn School of Medicine 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.0137 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Surgical Scheduling Coordinator II - Orthopedics

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Surgical Scheduling Coordinator II - Orthopedics