talent development coordinator

CSYGA Youth Development Organization Qatar

<p>Make a real difference by supporting youth empowerment programs while using modern recruitment and HR technology. Join a mission-driven organization where human development, community impact, and digital hiring tools come together to build future opportunities for young people.</p><p><b>Salary, Benefits &amp; Schedule</b></p><ul><li><b>Competitive salary</b> (transparent range shared during screening)</li><li>Flexible schedule aligned with programs and events</li><li>Hybrid / field-based work options</li><li>Paid leave, public holidays, and wellness days</li><li>Training in HR systems, recruitment tech, and youth programs</li><li>Supportive, purpose-driven environment</li><li>Clear path to HR Lead, Program Coordinator, or Talent Manager roles</li></ul><p><b>Key Responsibilities</b></p><ul><li>Support recruitment and onboarding for youth programs and initiatives</li><li>Manage candidate sourcing, screening, and interview coordination</li><li>Maintain applicant tracking systems (ATS) and HR databases</li><li>Assist in planning and executing youth development programs</li><li>Coordinate with partners, volunteers, and training facilitators</li><li>Use digital tools to track engagement, attendance, and outcomes</li><li>Prepare HR reports, program updates, and recruitment metrics</li><li>Support outreach campaigns for youth participation and awareness</li><li>Ensure smooth communication between HR, programs, and stakeholders</li><li>Contribute to improving recruitment and program processes</li></ul><p><b>Most Searched Skills for This Role</b></p><ul><li>Applicant Tracking Systems (ATS) management</li><li>Talent sourcing and recruitment coordination</li><li>Youth engagement and community development programs</li><li>HR software tools and digital onboarding systems</li><li>Interview scheduling and candidate screening</li><li>Data reporting using Excel / Google Sheets</li><li>Communication and stakeholder coordination</li><li>Event and program coordination skills</li><li>Organizational and documentation accuracy</li><li>Social impact and community outreach understanding</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Background in HR, Social Work, Education, or related field</li><li>1&ndash;3+ years in recruitment, NGO work, or youth programs</li><li>Comfortable using digital HR and recruitment tools</li><li>Strong communication and interpersonal skills</li><li>Passion for youth empowerment and social development</li></ul><p>We value compassion, organization, and a strong sense of purpose. If you want to support youth while working with modern HR tools, we encourage you to apply.</p><p>About the Company</p><p><b>CSYGA Youth Development Organization Qatar</b> is dedicated to empowering young people through education, training, and development programs that build skills, confidence, and future opportunities.</p><p><b>Why Work With Us</b></p><ul><li>Meaningful work that impacts youth and communities</li><li>Supportive, mission-driven team environment</li><li>Exposure to HR tech and recruitment systems</li><li>Opportunities to lead programs and initiatives</li><li>Recognition for contribution and impact</li></ul><p><b>Growth Opportunities</b></p><ul><li>Path to HR Lead, Youth Program Manager, or Talent Development Coordinator</li><li>Experience in both recruitment tech and community development</li><li>Skill growth in HR systems, engagement, and program management</li></ul><p>*</p><ul><li><b>Ready to Empower Youth and Build Futures?</b></li></ul><p>If you&rsquo;re passionate about people, purpose, and recruitment technology, <b>apply now</b> and help shape opportunities for the next generation</p><p>نوع الوظيفة: دوام كامل, دائم</p><p>الراتب المدفوع: QAR٨٠٫٠٠&nbsp;لكل ساعة</p><p>موقع العمل: بشكل شخصي</p>

NGO / Youth Development

Parker Health Group, Inc.

<p>Talent Acquisition Coordinator - Highland Park, NJ - Part time - $26.00 hourly rate (depending on experience) - Parker Health Group is one of the most advanced healthcare centers in New Jersey with over 115 years of experience. Consider joining us on our beautiful Piscataway/Highland Park NJ Campus - On-site - Monday - Friday - 24 hours per week with flexibility - The Talent Acquisition Coordinator will coordinate the full-cycle pre-boarding process across the organization, provide administrative assistance, and maintain a database to track candidate status and information. In collaboration with the Talent Acquisition team, ensures an exemplary candidate experience with a smooth pre-boarding and hiring process. The coordinator will form close relationships with hiring managers and internal and new care-partners to ensure clear candidate and care partner expectations.<br/></p><p>Learn why 2025 was our third year in a row being recognized as one of the &ldquo;Best Places to Work in New Jersey&rdquo; by NJBiz.com, one of the leading business journals in the state.<br/></p><p>BENEFITS<br/></p><p>Medical, dental and vision plans offered<br/>15 paid days off, PTO buyback and bank<br/>Pension Plan and 403b<br/>Employee Assistance Program (EAP)<br/>Tuition and wellness reimbursement<br/>Life Insurance and Long-Term Disability<br/>Voluntary benefits (including legal, accident, critical illness, pet insurance)<br/>Eligibility for annual holiday bonus<br/>Subsidized childcare available<br/>Free meal with every shift worked<br/>Use of Parker gym and pool facilities<br/>We are an equal opportunity employer and Certified Age Friendly Employer<br/></p><p>MINIMUM QUALIFICATIONS:<br/></p><p>High school graduate or GED required, associate&rsquo;s degree in human resources management, or relevant field preferred.<br/></p><p>Two (2) years of experience in a Talent Acquisition position, Human Resources Assistant or similar role in human resources preferred.<br/></p><p>Experience using professional social networks, including Indeed and LinkedIn.<br/></p><p>Strong verbal as well as non-verbal communication skill and proven ability to communicate effectively.<br/></p><p>Exceptional time management and organizational skills and proficiency with Microsoft Applications and internet navigation.<br/></p><p>One (1) to two (2) years working in healthcare environments, preferably with the geriatric population.<br/></p><p>Flu vaccine required during flu season.<br/></p>

Talent Acquisition Coordinator

Kendo Brands, Inc.

<div>
 <p>
  <strong>
   ABOUT KENDO
  </strong>
 </p>
 <p>
  Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Mo&euml;t Hennessy - Louis Vuitton, the world&rsquo;s largest luxury group. A play on the words &ldquo;can do&rdquo;, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.
 </p>
 <p>
  Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:
 </p>
 <ul>
  <li>
   &ldquo;Can Do&rdquo; Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals
  </li>
  <li>
   Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone&rsquo;s voice is heard. We listen with humility and act with courage.
  </li>
  <li>
   Storytelling: We tell authentic stories like no, one else. It&rsquo;s our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.
  </li>
  <li>
   Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.
  </li>
  <li>
   Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The salary range for this position is $33.50 -$37.25 per year. Offered salary is dependent upon experience and San Francisco location. This is a hybrid role based in our downtown San Francisco office &ndash; Tues through Thursday in-office, with Monday and Friday remote.
 </p>
 <p>
  Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks during the calendar year and December wellness/shutdown week for applicable positions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   SUMMARY
  </strong>
 </p>
 <p>
  The Coordinator, Talent Development &amp; DEIB provides essential coordination, logistics, and administrative support for both Diversity, Equity, Inclusion &amp; Belonging (DEIB) and Talent Development initiatives at Kendo. This role is crucial for optimizing employee performance, career growth, and fostering an inclusive work environment. You will ensure the accurate and timely execution of DEIB programs, learning events, and People &amp; Culture activities, translating strategic principles into daily experiences. The coordinator collaborates with DEIB leadership, Director of Learning &amp; Talent Management, HR partners, Finance, Brand teams, and external vendors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES
  </strong>
 </p>
 <p>
  Program &amp; Event Coordination
 </p>
 <ul>
  <li>
   Coordinate logistics for DEIB programs, heritage moments, employee events, volunteer initiatives, community activations, and learning events.
  </li>
  <li>
   Manage timelines, tasks, execution details, calendars, room bookings, virtual meeting setups, A/V, catering, and RSVPs for all assigned programs.
  </li>
  <li>
   Support enterprise-wide moments (e.g., Pride, Giving campaigns, service days).
  </li>
  <li>
   Coordinate product donation requests from intake to fulfillment, partnering with Brand, Inventory, Operations, and Finance.
  </li>
  <li>
   Talent Development &amp; Learning Support
  </li>
  <li>
   Schedule new hire onboarding and employee experience moments.
  </li>
  <li>
   Track engagement and learning outcomes, providing ROI data.
  </li>
  <li>
   Research and source training vendors, manage program budgets, and reconcile expenses.
  </li>
  <li>
   Optimize employee user experience across third-party learning platforms (e.g., LinkedIn Learning, LRN).
  </li>
 </ul>
 <p>
  People &amp; Culture Administration
 </p>
 <ul>
  <li>
   Provide daily administrative support: scheduling meetings, preparing agendas, taking notes, tracking action items.
  </li>
  <li>
   Monitor shared inboxes and coordinate responses.
  </li>
  <li>
   Maintain organized digital files, trackers, and documentation in SharePoint and Teams.
  </li>
  <li>
   Track participation, attendance, and engagement metrics for all programs.
  </li>
  <li>
   Process expense reports, invoices, and vendor payments for both DEIB and Talent Development, tracking against budget.
  </li>
  <li>
   Support vendor onboarding and reconciliation.
  </li>
  <li>
   Assist with employee data entry for new hire, job change, and termination information, ensuring accuracy and confidentiality.
  </li>
  <li>
   Develop and maintain employee resource materials across Intranet and Microsoft Teams.
  </li>
  <li>
   Plan and disseminate company-wide communications (Outlook, Teams).
  </li>
  <li>
   Assist with company-wide webinars (Zoom management, chat, recordings, attendance).
  </li>
  <li>
   Support data entry and evidence collection for CSR, Inclusion Index, and DEIB reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS
  </strong>
 </p>
 <ul>
  <li>
   1+ years in coordination, administration, HR, DEIB, or program support.
  </li>
  <li>
   Experience supporting events, programs, or internal initiatives in a fast-paced environment.
  </li>
  <li>
   Interest in DEIB, employee experience, social impact, and talent development.
  </li>
  <li>
   Exceptional organization and attention to detail.
  </li>
  <li>
   Strong program management and event coordination skills.
  </li>
  <li>
   Clear written and verbal communication, including marketing materials creation.
  </li>
  <li>
   Ability to manage multiple tasks and deadlines.
  </li>
  <li>
   Basic data tracking and spreadsheet skills.
  </li>
  <li>
   Canva proficiency for internal visuals.
  </li>
  <li>
   Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and comfortable learning new technologies.
  </li>
  <li>
   Critical thinking to anticipate needs and find solutions.
  </li>
  <li>
   Event planning experience (e.g., coordinating food, AV).
  </li>
  <li>
   Collaborative, service-oriented mindset.
  </li>
  <li>
   Comfortable in a hybrid working environment.
  </li>
 </ul>
</div>


Coordinator, Talent Development & DEIB

Bloomberg

<div>
 Location
 <br/>
 <br/>
 New York
 <br/>
 <br/>
 Business Area
 <br/>
 <br/>
 Human Resources
 <br/>
 <br/>
 Ref #
 <br/>
 <br/>
 10050449
 <br/>
 <br/>
 <strong>
  Description &amp; Requirements
  <br/>
  <br/>
 </strong>
 The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
 <br/>
 <br/>
 <strong>
  What is the role?
  <br/>
  <br/>
 </strong>
 Talent Acquisition Coordination plays a critical role in our Talent Acquisition strategy and the success of our recruitment efforts. You will be joining a team that is passionate about building inclusive interview processes and diverse teams.
 <br/>
 <br/>
 As a coordinator, you will be responsible for creating a positive and memorable experience for each candidate through all stages of our interview process. You will manage interview scheduling and logistics for exciting roles across businesses and office locations. You will contribute to the team through interesting cross-functional projects that can impact our Talent Acquisition strategy. We will encourage you to be innovative and propose process improvements that will further streamline our candidate journey and experience.
 <br/>
 <br/>
 <strong>
  We Will Trust You To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage a high volume of interview scheduling and oversee interview logistics
  </li>
  <li>
   Partner with other coordinators, recruiters, and sourcers
  </li>
  <li>
   Recommend best practices as it pertains to interviews and candidate experience
  </li>
  <li>
   Build and manage relationships with internal partners across businesses
  </li>
  <li>
   Oversee workflows across our applicant tracking system (and CRM and Events platform, where applicable) and ensure candidate pipelines operate efficiently
  </li>
  <li>
   Support with researching, planning, and organizing logistics for recruitment events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You Will Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least one year of work experience
  </li>
  <li>
   Experience working in a collaborative and fast-paced environment
  </li>
  <li>
   Excellent prioritization and organizational skills with incredible attention to detail
  </li>
  <li>
   Effective communication skills and previous success in building and maintaining relationships with internal and external stakeholders
  </li>
  <li>
   Interest in developing a career within HR and Recruitment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We Would Love To See
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience as a recruitment coordinator or similar role
  </li>
  <li>
   Prior experience with an applicant tracking system (ATS) and other relevant HR software (such as iCIMS, Greenhouse, Avature, Workday, etc.)
  </li>
  <li>
   Knowledge of Recruitment and HR concepts, policies, and procedures
  </li>
  <li>
   Enthusiastic approach to improving process efficiency
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Does this sound like you?
  <br/>
  <br/>
 </strong>
 Apply if you think we're a match. We'll be in touch to let you know what next steps are.
 <br/>
 <br/>
 Salary Range = 37 - 40 USD Hourly
 <br/>
 <br/>
 The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
 <br/>
 <br/>
 We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
 <br/>
 <br/>
 Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.
</div>


Talent Acquisition Coordinator - 12 month contract

Aramex International L. L. C.

<div><div><div><div><div>Posting Start Date: 4/23/26
</div></div></div></div><div><div><div><div>
<div><div><div><h2 class="jobSectionHeader"><b>Purpose of the Job</b></h2>
</div><div><p>
The Talent Acquisition Coordinator plays a key role in ensuring the company has a reliable and skilled workforce by managing the recruitment process for blue‑collar positions such as ground couriers, truck drivers, warehouse staff, and other operational roles. This position supports business growth by attracting, screening, and onboarding candidates who meet operational needs while maintaining compliance with labor regulations and company standards.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2>
</div><div><ul><li>Coordinate the end‑to‑end recruitment process for blue‑collar roles, including job postings, candidate sourcing, screening, interviewing, and onboarding.</li>
<li>Partner with hiring managers to understand workforce requirements and develop effective recruitment strategies.</li>
<li>Build and maintain candidate pipelines through job boards, local recruitment agencies, community outreach, and referral programs.</li>
<li>Schedule and facilitate interviews, ensuring a smooth candidate experience.</li>
<li>Support pre‑employment checks such as background verification, driving license validation, and medical fitness assessments.</li>
<li>Maintain accurate recruitment records and generate reports on hiring progress and metrics.</li>
<li>Assist in organizing job fairs, recruitment drives, and community engagement initiatives to attract talent.</li>
<li>Ensure compliance with labor laws, health and safety standards, and company policies throughout the hiring process.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements - Experience and Education</b></h2>
</div><div><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (or equivalent experience).</li>
<li>2+ years of experience in recruitment or HR coordination, preferably with exposure to blue‑collar hiring.</li>
<li>Strong organizational and time‑management skills with the ability to handle high‑volume recruitment.</li>
<li>Excellent communication and interpersonal skills to engage with candidates and hiring managers.</li>
<li>Knowledge of labor regulations and compliance requirements related to blue‑collar employment.</li>
<li>Ability to work in a fast‑paced environment and adapt to changing business needs.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic reporting tools.</li>
</ul>
<p>Work Location: 6th of October Industrial Zone</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Leadership Behaviors</b></h2>
</div><div><div>Building Outstanding Teams</div><div>
Setting a clear direction</div><div>
Simplification</div><div>
Collaborate &amp; break silos</div><div>
Execution &amp; Accountability</div><div>
Growth mindset</div><div>
Innovation</div><div>
Inclusion</div><div>
External focus</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Skills</b></h2></div></div></div></div></div></div></div></div><div></div>

CBRE

<b>About the Role:</b><br>
As a CBRE Talent Acquisition Coordinator, you will contribute to the overall success of the team by providing customer service to candidates and project coordination throughout the recruiting process.
<br>This job is a part of the Talent Acquisition functional area which focuses on the sourcing, recruiting, screening and interviewing of talent for all job levels within the company. What You’ll Do:
<br>Prepare job offers and letters.
<br>Assist with entry-level to Sr. Management new hire onboarding. This includes preparing the necessary paperwork and scheduling training.
<br>Collaborate with the background check vendor to ensure the checks are progressing in a timely manner. Keep the candidate and hiring managers updated on the status.
<br>Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
<br>Impact through clearly defined duties, methods, and tasks are described in detail.
<br>Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need:
<br>High School Diploma or GED with up to 2 years of job-related experience.
<br>Ability to follow basic work routines and standards in the application of work.
<br>Communication skills to exchange straightforward information.
<br>Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
<br>Strong organizational skills with an inquisitive mindset.
<br>Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Why CBRE
<br>When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
<br>Applicant AI Use Disclosure
<br>We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
<br>About CBRE Group, Inc.
<br><b>CBRE Group, Inc. (NYSE:</b> CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.
<br><br>
<b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Informa

<div><b>Company Description</b><p><br>
We&rsquo;re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.</p><p>
Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.</p><p>
We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.</p><p>
At FAN EXPO HQ, we&rsquo;re a group of dedicated event professionals and dragon slayers, who come together to create a vastly growing portfolio of pop-culture events across North America (and slay dragons, of course).</p><p>
As the largest producer of pop-culture events in North America, our significant event portfolio includes FAN EXPO Canada, Calgary Comic &amp; Entertainment Expo, MEGACON Orlando, FAN EXPO Dallas, FAN EXPO Boston, FAN EXPO Denver, FAN EXPO San Francisco, FAN EXPO Philadelphia, FAN EXPO Chicago and more.</p><p>
FAN EXPO HQ is a division of Informa, the world&rsquo;s leading events company, and together we create opportunities for fans to explore and celebrate all things pop-culture, through operational excellence, fandom expertise, and out-of-this-world content.</p><p>
Ready to embark on a new and exciting adventure? Read on.</p><b><br>
Job Description</b><p><b><br>
This role is based in our in our Irving, TX Office</b></p><p>
Are you a master of logistics with a passion for pop culture? Do you thrive in high-energy environments where no two days are the same? Can you juggle travel itineraries, hotel room blocks, and celebrity schedules with the precision of a seasoned pro? If so, Fan Expo HQ wants YOU!</p><p>
We&rsquo;re on the hunt for a <b>Talent Operations Coordinator</b> to join our dynamic team of event professionals. You&rsquo;ll play a pivotal role in ensuring the seamless execution of celebrity appearances at Fan Expo events across North America. From coordinating travel for A-list guests to managing hotel room blocks and on-site logistics, you&rsquo;ll be at the heart of the action, making sure our events run like clockwork.</p><p>
Here&rsquo;s what you&rsquo;ll be doing:</p><p>
Your portfolio will include 5-6 events of varying scale across North America. Reporting to our Talent Operations Manager, your responsibilities will include (but are not limited to):</p><p><b><i>
Main Operations Point of Contact for Talent Agents</i></b></p><ul><li>
Gather travel details and plans for 15-200 guests, talent reps, staff, and contractors per event.</li><li>
Gathering travel details and plans for 50-100 staff and contractors per event.</li><li>
Negotiating flight options for each guest and rep, based on contracted requirements and guest schedule restrictions, while also keeping a strong control on costs by carefully managing additional hotel nights, selecting off-peak travel hours, etc.</li><li>
Work closely with talent reps on the client&rsquo;s overall requirements prior to the event and ensure their execution on-site, e.g., onsite support needs (Guest Liaisons, Cashier Assignments, Line Control Support), ADA requirements, dietary restrictions.</li><li>
Work closely with Show Managers and the Operations team to determine on-site support needs and to assign and train each hired lead.</li></ul><p><b><i>
Book All Guest and Staff Travel</i></b></p><ul><li>
Work with our travel agency partner to book flights.</li><li>
Develop a list of reimbursements to be paid at the show.</li></ul><p><b><i>
Manage the Event&rsquo;s Hotel Room Block</i></b></p><ul><li>
Develop and manage rooming lists for each hotel (3-5 properties with potential for over 500 room nights per show), working with Show Managers and Talent Operations Manager to take the best advantage of promotional rates, complimentary amenities, or perks offered at each property.</li><li>
Reviewing and ensuring we assign guests, reps, staff, and contractors to the correct properties to use comp rooms and additional perks.</li><li>
Update Housing Managers at each property as flight schedules and guest needs change.</li><li>
Review hotel invoices, ensure billing accuracy, and work with hotels to resolve any discrepancies.</li></ul><p><b><i>
Coordinate Guest logistics</i></b></p><ul><li>
Manage and track data entry for all flight and hotel details in event management software, exercising a high level of attention to detail.</li><li>
Generate travel and event itineraries for each guest, including flights, hotels, ground transportation, and the event schedule.</li><li>
Work closely with the Transportation Manager to manage all ground transportation needs for both event-side and home-side travel, if applicable.</li><li>
Update the Talent Operations Manager on any guest appearance changes or non-contracted requests.</li><li>
Prepare and deliver welcome packages&mdash;including credentials, welcome letters, schedules, and detailed instructions for each agency&mdash;to guests upon arrival.</li><li>
Ensure the on-site execution of all Guest operational requirements.</li></ul><p><b><i>
Show On-site Support</i></b></p><ul><li>
Attend up to 11 events per year.<ul><li>
Provide primary on-site support to our guests and travelers across your portfolio of shows.</li><li>
Provide additional support to the lead Talent Operations Coordinator at up to 4 additional shows per year.</li></ul></li><li>
Coordinate with our Travel Agency Partner to resolve last-minute travel issues (e.g., flight cancellations, flight changes).</li></ul><br>
<b>
Qualifications</b><p><br>
We seek a collaborative, adaptable team member who thrives in a dynamic environment and manages multiple tasks effectively. A passion for the industry and strong attention to detail are highly valued.</p><p><b><i>
Specific Qualifications</i></b></p><ul><li>
You must be willing and able to travel throughout North America for events.</li><li>
You must be available for evening and weekend work during event dates.</li><li>
A valid passport is required for this role.</li><li>
Experience in event or project management is preferred.</li><li>
Experience with travel agencies and hotel room block management is an asset, but not required.</li><li>
Previous experience where attention to detail in a fast-paced environment was crucial for your role.</li><li>
You must be proficient in Microsoft Office applications.</li></ul><br>
<b>
Additional Information</b><p><i><br>
The hourly pay range for this role is $20-$28/hr based on experience.</i></p><p>
We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you&rsquo;re not spending time together in one of our offices or other workplaces &ndash; like at an Informa event &ndash; you get the flexibility and support to work from home or remotely.</p><p>
We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here&rsquo;s some of what you can expect when you join us. But don&rsquo;t just take our word for it &ndash; see what our colleagues have to say at LifeAt.Informa.com</p><p>
Our benefits include:</p><ul><li><b>
Great community:</b> a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment</li><li><b>
Broader impact:</b> take up to four days per year to volunteer, with charity match funding available too</li><li><b>
Career opportunity:</b> the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it&rsquo;s time for the next step, we encourage and support internal job moves</li><li><b>
Time out: </b>15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year</li><li>
Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount</li><li>
Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more</li><li>
Recognition for great work, with global awards and kudos programs</li><li>
As an international company, the chance to collaborate with teams around the world</li></ul><p>
We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most &ndash; although not all &ndash; of the skills and experience listed, we welcome your application.</p><p>
If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.</p><p>
See how Informa handles your personal data when you apply for a job here.</p><p>
This post will expire on 5/24/2026</p></div>

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