team assistant

Cooley LLP

<div>
 Cooley is seeking a Practice Team Assistant to join the Business team in Boston.
 
 
 
 Position Summary
 
 : Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s). Specific duties include, but are not limited to, the following:
 
 
 
 Position Responsibilities
 
 :
 
 
 <ul>
 <li>
 Open and organize all interoffice mail for team members.
 </li>
 <li>
 Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).
 </li>
 <li>
 Assist with lunch orders, car service and other scheduling tasks as needed.
 </li>
 <li>
 Greet visitors for executives; escort them to appropriate meeting rooms and provide them with amenities as needed.
 </li>
 <li>
 Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.
 </li>
 <li>
 Review all documents prepared for accuracy, completeness, grammar, and syntax.
 </li>
 <li>
 Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors&rsquo; full confidence and trust in all interactions.
 </li>
 <li>
 As requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members&rsquo; meetings.
 </li>
 <li>
 As requested, coordinate travel arrangements.
 </li>
 <li>
 Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
 </li>
 <li>
 Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion.
 </li>
 <li>
 Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product.
 </li>
 <li>
 Review, date stamp, docket and route incoming correspondence and pleadings.
 </li>
 <li>
 Enter Daily Time Entry (DTE) on a daily basis. As requested, maintain file copies of released DTE.
 </li>
 <li>
 Create and maintain files, including chronological files and indexes not stored in Records Department.
 </li>
 <li>
 Complete e-Records filing, as requested.
 </li>
 <li>
 Under the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
 </li>
 <li>
 Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes.
 </li>
 <li>
 Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.
 </li>
 <li>
 Copy documents that are not appropriate to send to the Copy Center.
 </li>
 <li>
 Scan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.
 </li>
 <li>
 Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney&rsquo;s contacts and updating, maintaining and resolving conflicts within the CRM tool.
 </li>
 <li>
 Coordinate and assist with other special projects as required.
 </li>
 <li>
 Assist other team members and timekeepers with various administrative tasks.
 </li>
 <li>
 All other duties as assigned or required.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 Required:
 
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 After orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, FileSurf, CRM and other Cooley applications.
 </li>
 <li>
 Availability to work overtime, as required.
 </li>
 <li>
 Previous office experience as an Administrative Assistant.
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Previous law firm or professional services industry experience.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 Ability to work well under pressure;
 </li>
 <li>
 Strong administrative and secretarial skills;
 </li>
 <li>
 Ability to consistently meet deadlines;
 </li>
 <li>
 Excellent verbal (both listening and speaking) and written communication skills;
 </li>
 <li>
 Professional demeanor;
 </li>
 <li>
 Ability to handle a complex and fast-paced environment;
 </li>
 <li>
 Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently;
 </li>
 <li>
 Ability to use initiative, diplomacy and tact;
 </li>
 <li>
 Good-natured and pleasant to work with good sense of humor;
 </li>
 <li>
 Ability to function well as a team member.
 
 
 </li>
 </ul>
 Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
 
 
 EOE.
 
 
 The expected hourly pay range for this position is $26.00 - $32.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 
 
 We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
</div>

Practice Team Assistant

MILBANK LLP

<div>Overview:

Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team. Please note this position will be on-site four days a week at 55HY in NYC.
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div>
 The anticipated base salary range offered for this role will be between $60,000 to $75,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
2 - 5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

JOB HUB GLOBAL

Job description:Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Can you read, write and speak Arabic?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Do you have previous experience working as a Document Controller?</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li><li>What is your nationality?</li><li>Can you join immediately?</li></ul>

Team Assistant - Logisctics

THE DENVER HOSPICE

The Denver Hospice has an immediate opening for a Clinical Team Assistant (CTA). Location: Arvada, CO Status: Full-time Schedule: Monday-Friday, 8a-5p Hourly Pay Range: $20.14 - $23.67 Supplemental Pay: Based on position, schedule and/or availability: Overtime Mileage and Expense Reimbursement: Sixty-two and a half cents per mile &ndash; one of the highest in the industry! CULTURE, BENEFITS AND PERKS: We value engagement, community, and outreach initiatives and know it matters for our team members and our patients. We provide welcoming and supportive care to our patients and a work environment where all team members feel respected and valued. We support a culture of work-life balance and provide team members with two, free, confidential and robust benefit programs designed to provide solutions to the logistical and financial problems that arise in life. Employer pays over 90% of employee medical premium in some plans Health Savings Account (HSA) with significant Employer Funding: Single $1,000, Family $2,000 Healthcare Benefits are effective on the 1st of the month following date of hire Extensive Paid Time Off (PTO/Vacation Pay): 18 days in the first year for FT team members Seven Paid Holidays with an additional Floating Holiday 403(b) Retirement Plan with Employer Match: 50% match up to 8% of total compensation Company-Paid Life and AD&amp;D Insurance Career &amp; Logo wear Education Reimbursement Program Clinical Career Ladders Certification Pay Generous Discover-a-Star Team Member Referral Program Team Member Service Awards Early Wage Access Legal and Identity Protection Robust Leadership Development Training Programs REWARDING WORK YOU WILL DO: Facilitates and coordinates the communication of clinical teams. Supports departmental functions on a daily basis and supports problem resolution. Provides clerical/administrative support to clinical managers and is a resource in the rules/regulations that apply to hospice to ensure quality care of patients and families. Demonstrates the ability to contribute to the organization&rsquo;s vision and mission, and protects confidentiality. Utilizes good customer service skills and supports the clinical hospice, palliative and home health team for both patients and family members including intervention and mediation with patient/family in regards to complaints, service recovery, requests for cares. Performs several scheduling functions including: daily/weekly CNA scheduling for assigned teams, PTO/Sick Call coordination (may include contacting and redeploying staff), bi-annual holiday coverage schedule, monthly schedule, tracking of weekend day utilization, and daily on-call and afterhours schedule. Assists Manager with timecard reviews to include monitoring absenteeism and Paid Time Off (PTO) availability when requested. Tracks upcoming CTI and Face-to-Face (F2F) needs and schedules visits either during IDG meeting or with MD/NP specifically. Coordinates with Palliative team members to schedule CTI or F2F visits for shared MDs or NPs. Provides clerical/administrative support to the Clinical Manager including prep/tear down of team/discipline monthly meetings or weekly interdisciplinary team (IDG) meeting materials. Assist Manager with assigning new patients to specific clinicians. Generates various reports, performs other clerical duties including but not limited to: answering phones, typing letters, updating mailboxes and processing faxes. Supports the Clinical Manager as needed with data collection and report creation of team function. Tracks and transcribes information accurately. This may include: productivity, mileage audits, unverified documentation, etc. Processes equipment requests/orders from field staff/managers/patients; determines appropriateness of requests, and communicates request to durable medical equipment (DME) company. Notifies DME Company of equipment pick-ups. Works with medical supply vendors to order DME and medical supplies based on par levels and specialty needs. Receives order requests via face-to-face, phone, or email. Responds to order requests in a timely and professional manner. Researches specialty product orders as requested by a clinician and maintains records of all patients utilizing specialty products. Prepares supplies for clinician and coordinates delivery through courier and/or vendor or in-person pick up. Uses barcode scanning system in order to track items in/out of supply room and manage inventory levels. Stocks supply room(s) when new shipments arrive and as needed. Provides reports to internal and external customers. Demonstrates proficiency with computers, copiers, fax machines and other standard office equipment. Uses effective organization, time-management and prioritization skills. Ability to handle multiple tasks from multiple sources in a busy setting with frequent interruptions. Facilitates flow of patient information and communication. Utilizes sound judgment when handling telephone calls and triaging to appropriate clinician for further actions. Participants in other task forces or committee work as assigned. WHAT WE ARE GOING TO LOVE ABOUT YOU: Minimum Education: High school diploma. Postsecondary training/education preferred Minimum Experience: 2-4 years of experience with clinical administrative support including but not limited to staffing/scheduling processes PHYSICAL REQUIREMENTS: Ability to lift/carry a minimum of 30 lbs. Care Synergy is a network of mission driven, nonprofit healthcare organizations dedicated to caring for very ill, frail, and primarily elderly individuals by keeping them at home and out of the hospital while maximizing comfort, dignity, and quality of life. The Care Synergy enterprise includes a group of collaborating nonprofit Affiliates across Colorado&rsquo;s Front Range that share resources, expertise, and infrastructure to deliver high quality, compassionate care. Collectively, the enterprise generates approximately $100 million in annual revenue and serves thousands of individuals and families each year through hospice, home health, palliative care, CAPABLE, wellness, and PACE programs. Across the Care Synergy network, the organizations provide significant community impact, including more than 7,000 hospice patients served annually, more than 2,000 palliative care patients, more than 355,000 hospice days of care each year, and more than $1.6 million in charitable care provided annually. Care Synergy affiliated programs include The Denver Hospice, Pathways Hospice, Pikes Peak Hospice and Palliative Care, Colorado Visiting Nurse Association, CAPABLE, and Superior Medical Equipment, along with PACE programs including Colorado PACE and Pathways PACE. If you need assistance completing the electronic application please contact our Talent Acquisition team via email at cs-recruitment@caresynergynetwork.org. You may also call the Human Resources Department at (303) 228-5647. Applications can be completed in-person at any one of our affiliate office locations. The Organization does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, disability, creed, ancestry, genetic information, marital status, sexual orientation/identity, transgender status, military or veteran status, or any other characteristic protected by federal, state, or local law. This prohibition includes unlawful harassment based on any of these protected classifications.

Clinical Team Assistant (CTA)

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Support the TPS site team on all administrative and operational coordination activities.
 </li>
 <li>
 Coordinate material transfers and initiate material ordering processes in alignment with site requirements.
 </li>
 <li>
 Follow up with the procurement team to ensure timely processing and delivery of materials and services.
 </li>
 <li>
 Maintain and ensure up-to-date and accurate site documentation and records.
 </li>
 <li>
 Support the preparation, submission, and follow-up of site permits and related approvals.
 </li>
 <li>
 Engage with local suppliers and follow up to ensure timely delivery and compliance with project requirements.
 </li>
 <li>
 Assist in preparing and updating site progress reports.
 </li>
 <li>
 Monitor and follow up on equipment calibration schedules to ensure compliance with quality and safety standards.
 </li>
 <li>
 Track and coordinate maintenance schedules for site equipment and tools.
 </li>
 <li>
 Ensure proper documentation and filing of all site-related administrative records.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, or equivalent.
 </li>
 <li>
 2&ndash;5 years of relevant professional experience, preferably in construction, infrastructure, or railway projects.
 </li>
 <li>
 Strong Communication and coordination skills.
 </li>
 <li>
 Strong Organizational and documentation management skills.
 </li>
 <li>
 Ability to work under pressure and in challenging site conditions.
 </li>
 <li>
 Strong personality with the ability to deal effectively with different stakeholders.
 </li>
 <li>
 Experience in dealing with local suppliers.
 </li>
 <li>
 Previous experience in large-scale infrastructure or railway projects.
 </li>
 <li>
 English &amp; Arabic Language Speaking is a must
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Site Team Assistant @Siemens Mobility Egypt

MaineHealth

<div>Description 
 
Nursing/Clinical Support 
Req #: 67572
For a limited time, MaineHealth is offering sign on bonuses for Clinical Team Assistants!*
<ul><li>$2,500 for full time
</li><li>$1,250 for part time
</li></ul>Forbes has named MaineHealth one of America&rsquo;s Best Large Employers in 2022!
<ul><li>Eligible candidates are hired (offer accepted) into a Full or Part time CTA position. Bonus amount prorated for part time hires, per diem hires are ineligible.
</li></ul><ul><li>Current MaineHealth member employees are ineligible; former MaineHealth Members are ineligible until greater than 6 months separation from employment.
</li></ul>Summary: 
The Clinical Team Assistant is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. The Clinical Team Assistant functions under the license of a provider when performing clinical and other patient care responsibilities.
Required Minimum Knowledge, Skills, and Abilities (KSAs) 
<ul><li>
Education: Graduate of an accredited vocational program, community college, or university in the field of health sciences or a student in a health science program that required clinical experience for advancement; or completion of an MA program that did not require a clinical externship; or completion of a healthcare vocational program with a patient facing component; or completion of the CTA apprentice program, or equivalent relevant clinical patient facing experience will be evaluated on a case-by-case basis.
</li><li>License/Certifications: Current BLS certification within three months of hire required.
</li><li>Experience: N/A
</li><li>Additional Skills/Requirements Required: N/A
</li><li>Additional Skills/Requirements Preferred: N/A</li></ul>
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org. 
Additional Information 
With a career at any of the MaineHealth locations across Maine and New Hampshire, you&rsquo;ll be working with health care professionals that truly value the people around them &ndash; both within the walls of the organization and the communities that surround it. 
 
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow &ndash; programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family. 
 
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you&rsquo;re looking to build a career in a place where people help one another deliver best-in-class care, apply today. 
If you have questions about this role, please contact jayne.conley@mainehealth.org</div>

Clinical Team Assistant - Primary Care Family Med

Even House

About Us:We are a dynamic, fast-growing private membership club focused on creating elevated experiences, meaningful connections, and curated events for our community. We are looking for a highly organized, proactive, and detail-oriented individual to work closely with the owner and play a key role in both day-to-day operations and event execution.Role Overview:This is a hybrid role combining executive assistance with hands-on event coordination. You will be working directly with the owner, helping manage schedules, communications, and projects, while also assisting in planning and executing high-end events.Key Responsibilities:<ul><li>Provide direct support to the owner, including calendar management, scheduling, and correspondence</li><li>Coordinate meetings, appointments, and internal communications</li><li>Assist in planning, organizing, and executing events from concept to completion</li><li>Liaise with vendors, venues, and partners for events</li><li>Help manage guest lists, RSVPs, and event logistics</li><li>Be present at events to ensure smooth execution</li><li>Handle administrative tasks and special projects as needed</li><li>Maintain a high level of discretion and professionalism at all times</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Experience in events, hospitality, or executive assistance preferred</li><li>Ability to work flexible hours, including evenings for events</li><li>Detail-oriented with a proactive, can-do attitude</li><li>Comfortable in fast-paced, high-energy environments</li></ul>What We&rsquo;re Looking For:Someone who is polished, resourceful, and thrives in a dynamic setting. This role is perfect for someone who enjoys both structure and creativity, and wants to be deeply involved in building unique experiences and a growing brand.Job Types: Full-time, Part-timePay: $22.00 - $29.46 per hourWork Location: In person

Team assistant and event coordinator

Search 10000+ Team assistant jobs near you this March. New roles added regularly across leading industries. Apply today.