team assistant

World Health Organization

<div></div><div><div>Grade: G5</div><div>
Contractual Arrangement: Fixed-term appointment</div><div>
Contract Duration (Years, Months, Days): 12 months</div><div>
Job Posting: Feb 9, 2026, 8:09:10 AM</div><div>
Closing Date: Mar 2, 2026, 4:59:00 PM</div><div>
Primary Location: T&uuml;rkiye-Istanbul</div><div>
Organization: EU/DPM Division of Programme Management</div><div>
Schedule: Full-time<div></div><div> 
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IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.<div>
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OBJECTIVES OF THE PROGRAMME 
The Division of Programme Management ensures the technical excellence of WHO/Europe&rsquo;s work. It coordinates and ensures coherence across WHO/Europe's health programmes, country support and the Special Initiative on Primary Health Care (PHC). The division also leads planning and budgeting, resource mobilization and partnerships, communications and publications, governance and external relations, and language services.<div>
DESCRIPTION OF DUTIES 
As Assistant to Team, the incumbent will ensure the smooth flow of work as related to administrative activities, coordinating actions with other support staff in the team and in consultation and collaboration with the Assistants to the Head of Unit and Director. 
GENERAL 
<ul><li>Receive visitors and telephone calls with tact and discretion and acts according to the nature</li></ul>
and urgency of each, including redirecting as appropriate. 
<ul><li>Provide background information for appointments with official visitors and/or staff members.</li><li>Monitor requests for goods and services, including receipt, payment and inventory</li></ul>
requirements. 
CORRESPONDENCE 
<ul><li>Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.</li><li>Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, grammar and accuracy prior to submitting for signature and clearance.</li><li>Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information in anticipation of the responsible officer's needs, or redirecting them as appropriate; identify and highlight incoming documents and attach background information and identify areas requiring action by professional staff, drawing their attention to specific items.</li><li>Ensure that technical reports and documents are in line with WHO standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority.</li><li>Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.</li></ul>
HUMAN RESOURCES 
<ul><li>Ensure the timely appointment/renewal of contracts, initiating requests for temporary and fixed-term staff in the HR Action Plan.</li><li>Arrange and follow through onboarding and induction of new team members, provide training/briefing to new team members on administrative matters and procedures.</li><li>Act as the Unit&rsquo;s Leave Administrator, check team attendance records against system records, collect and verify flex-time sheets before submitting for supervisors&rsquo; signature and filing, follow up in case of discrepancies, take action during team members&rsquo; long absence or when access is not available.</li></ul>
PROCUREMENT 
<ul><li>Initiate contracts for consultants, Agreements for Performance of Work (APW), and other contract modalities.</li><li>Monitor and record receipt of deliverables and initiate and monitor payments as needed.</li><li>Initiate requisitions for goods procurement, and monitor and receipt of deliverables.</li></ul>
BUDGET &amp; FINANCE 
<ul><li>Assist with the maintenance of the Unit`s workplan/budget; including the monitoring and progress review of the project, task budget ceilings, awardbudget, expenditure and funds available, as required.</li><li>Provides team members with timely information on project and task budget ceilings, award budgets, expenditure, and funds available, as required.</li><li>Monitors income and expenditures for planning purposes.</li><li>Promptly follows-up on financial, budgetary and any outstanding issues concerning the team/department, including ensuring timely processing of committal documents.</li><li>Assists in the preparation of financial and technical progress reports to donors.</li></ul>
INFORMATION MANAGEMENT 
<ul><li>In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used.</li><li>Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.</li><li>Assist in the production of brochures for internal use. Maintain/update the unit&rsquo;s pages on the WHO/EURO Intranet.</li></ul>
MEETING ADMINISTRATION 
<ul><li>Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs calculation and travel requests; assisting with preparation of documents, dispatching of materials and liaising with participants and others involved.</li><li>Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions.</li><li>Schedule weekly team and ad hoc meetings, according to schedules and need; taking and preparation of minutes.</li><li>Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's professional staff, checking their availability and ensuring they have the appropriate briefing files and documents.</li></ul>
TRAVEL 
<ul><li>Coordinate team members&rsquo; quarterly travel plans for approval by Head of Unit/Director.</li><li>Prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative.</li></ul>
OTHER DUTIES 
Perform other related duties as required or instructed, including providing support to other areas of work.</div>
WHO Competencies 
1. Teamwork 
2. Respecting and promoting individual and cultural differences 
3. Communication 
4. Knowing and Managing Yourself 
5. Producing Results<div>
Functional Knowledge and Skills 
<ul><li>Competence in Microsoft Word, PowerPoint, Excel, email, and SharePoint.</li><li>Strong skills to work independently. Strong organization and office skills, as well as skills in note taking and minute writing.</li><li>Sound knowledge and skills using a variety of office and computer packages.</li><li>Sound knowledge of WHO and/or UN administrative rules and regulations, procedures and practices.</li><li>The ability to multitask and work under pressure.</li><li>The ability to exercise discretion at all times in judging the importance, urgency and confidential nature various issues and tact when dealing with staffand external partners.</li><li>Ability to identify and manage one&rsquo;s own emotions, as well as helping others to do the same.</li></ul></div>
Education 
Essential: Completion of secondary school education or equivalent. 
Desirable: University degree or professional training in an area relevant to the position.
Experience 
Essential: At least 3 years of experience in secretarial or administrative positions.
Desirable:<ul><li>Relevant experience in WHO or another UN agency an asset.</li><li>Experience in Oracle-based or other ERP systems an asset.</li></ul>
Use of Language Skills 
Essential:<ul><li>Expert knowledge of English.</li><li>Expert knowledge of Local language.</li></ul>
Desirable: Intermediate Knowledge of French.
REMUNERATION 
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 22,290 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.<div>
ADDITIONAL INFORMATION 
<ul><li>This vacancy notice may be used to fill other similar positions at the same grade level</li><li>Only candidates under serious consideration will be contacted.</li><li>A written test and/or an asynchronous video assessment may be used as a form of screening.</li><li>In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.</li><li>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.</li><li>Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.</li><li>The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.</li></ul>
WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 
<ul><li>WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.</li><li>Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.</li><li>An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO WHO Values Charter into practice.</li><li>WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.</li><li>WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.</li><li>For information on WHO's operations please visit: http://www.who.int.</li><li>WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.</li><li>The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.</li><li>Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.</li><li>This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.</li><li>In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: http://who.int/careers/process/instructions-for-candidates.pdf?ua=1</li></ul></div></div></div>

Team Assistant

JOB HUB GLOBAL

Job description:Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Can you read, write and speak Arabic?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Do you have previous experience working as a Document Controller?</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li><li>What is your nationality?</li><li>Can you join immediately?</li></ul>

Team Assistant - Logisctics

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Logistics Coordinator to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Proven experience as a Document Controller within logistics, supply chain, freight forwarding, shipping, or project-based environments.</li><li>Hands-on experience handling inward and outward shipments and managing high-volume cargo documentation.</li><li>Strong understanding of import/export procedures, customs documentation, and cargo movement processes.</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred.</li><li>Strong organizational skills with exceptional attention to detail and accuracy.</li><li>Proficiency in Microsoft Office applications (Excel, Word, Outlook); experience with document management systems (DMS/ERP) is an advantage.</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner.</li><li>Strong interpersonal and communication skills with the ability to coordinate across departments in a corporate environment.</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: BD550.000 per monthApplication Question(s):<ul><li>Are you proficient in writing Arabic?</li><li>Are you okay with the job location being Kuwait?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you accept the full package salary that is on offer?</li><li>How soon can you join?</li></ul>

Team Assistant/Logistics Coordinator

Siemens

<div></div><div>Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.

In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.

Today, we are recruiting for a Site Team Assistant to join our team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.

What are my responsibilities?
<ul>
<li>Support the TPS site team on all administrative and operational coordination activities.</li>
<li>Coordinate material transfers and initiate material ordering processes in alignment with site requirements.</li>
<li>Follow up with the procurement team to ensure timely processing and delivery of materials and services.</li>
<li>Maintain and ensure up-to-date and accurate site documentation and records.</li>
<li>Support the preparation, submission, and follow-up of site permits and related approvals.</li>
<li>Engage with local suppliers and follow up to ensure timely delivery and compliance with project requirements.</li>
<li>Assist in preparing and updating site progress reports.</li>
<li>Monitor and follow up on equipment calibration schedules to ensure compliance with quality and safety standards.</li>
<li>Track and coordinate maintenance schedules for site equipment and tools.</li>
<li>Ensure proper documentation and filing of all site-related administrative records.</li>
</ul>
What do I need to qualify for this job?
<ul>
<li>Bachelor&rsquo;s degree in business administration, or equivalent.</li>
<li>2&ndash;5 years of relevant professional experience, preferably in construction, infrastructure, or railway projects.</li>
<li>Strong Communication and coordination skills.</li>
<li>Strong Organizational and documentation management skills.</li>
<li>Ability to work under pressure and in challenging site conditions.</li>
<li>Strong personality with the ability to deal effectively with different stakeholders.</li>
<li>Experience in dealing with local suppliers.</li>
<li>Previous experience in large-scale infrastructure or railway projects.</li>
<li>English &amp; Arabic Language Speaking is a must</li>
</ul>
What else do I need to know?

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com

We are looking forward to receiving your online application.

Please note: Only complete applications can be considered in the selection process.</div>

Site Team Assistant @Siemens Mobility Egypt

<div></div><div>Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.

In Saudi Arabia, Siemens Mobility is at the forefront of shaping the future of transportation by delivering cutting-edge rail and metro solutions in alignment with Vision 2030. Our advanced automation and signaling solutions are powering the Riyadh Metro, the longest driverless metro in the world, spanning a combined length of 176 kilometers, is set to revolutionize mobility in the capital by reducing road congestion and enhancing connectivity across the city.

Today, we are recruiting for a Team Assistant to join our team in Saudi Arabia. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility. 

What Are My Responsibilities?
<ul>
<li>Provide administrative and organizational support to project and engineering teams.</li>
<li>Organize and coordinate meetings, manage calendars, and track action items and follow-ups.</li>
<li>Support the preparation of presentations, reports, and official correspondence.</li>
<li>Assist with travel arrangements, onboarding activities, and general project logistics.</li>
<li>Maintain shared folders, contact lists, and project registers, ensuring information is accurate and up to date.</li></ul> 
What Do I Need to Qualify for This Job?
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Office Management, Economics, or a related field.</li>
<li>Strong organizational, communication, and coordination skills.</li>
<li>Ability to manage multiple tasks and work effectively in a fast-paced project environment.</li>
<li>Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).</li>
</ul><ul><li>Experience working in international or multicultural project environments.</li>
<li>Basic knowledge of project workflows or document control processes.</li></ul> 
What else do I need to know?

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com</div>

Team Assistant @Siemens Mobility KSA

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Support the TPS site team on all administrative and operational coordination activities.
 </li>
 <li>
 Coordinate material transfers and initiate material ordering processes in alignment with site requirements.
 </li>
 <li>
 Follow up with the procurement team to ensure timely processing and delivery of materials and services.
 </li>
 <li>
 Maintain and ensure up-to-date and accurate site documentation and records.
 </li>
 <li>
 Support the preparation, submission, and follow-up of site permits and related approvals.
 </li>
 <li>
 Engage with local suppliers and follow up to ensure timely delivery and compliance with project requirements.
 </li>
 <li>
 Assist in preparing and updating site progress reports.
 </li>
 <li>
 Monitor and follow up on equipment calibration schedules to ensure compliance with quality and safety standards.
 </li>
 <li>
 Track and coordinate maintenance schedules for site equipment and tools.
 </li>
 <li>
 Ensure proper documentation and filing of all site-related administrative records.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, or equivalent.
 </li>
 <li>
 2&ndash;5 years of relevant professional experience, preferably in construction, infrastructure, or railway projects.
 </li>
 <li>
 Strong Communication and coordination skills.
 </li>
 <li>
 Strong Organizational and documentation management skills.
 </li>
 <li>
 Ability to work under pressure and in challenging site conditions.
 </li>
 <li>
 Strong personality with the ability to deal effectively with different stakeholders.
 </li>
 <li>
 Experience in dealing with local suppliers.
 </li>
 <li>
 Previous experience in large-scale infrastructure or railway projects.
 </li>
 <li>
 English &amp; Arabic Language Speaking is a must
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Logistics Coordinator to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Proven experience as a Document Controller within logistics, supply chain, freight forwarding, shipping, or project-based environments.</li><li>Hands-on experience handling inward and outward shipments and managing high-volume cargo documentation.</li><li>Strong understanding of import/export procedures, customs documentation, and cargo movement processes.</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred.</li><li>Strong organizational skills with exceptional attention to detail and accuracy.</li><li>Proficiency in Microsoft Office applications (Excel, Word, Outlook); experience with document management systems (DMS/ERP) is an advantage.</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner.</li><li>Strong interpersonal and communication skills with the ability to coordinate across departments in a corporate environment.</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Are you proficient in writing Arabic?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Do you have previous experience working as a Document Controller?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you accept the full package salary that is on offer?</li><li>How soon can you join?</li></ul>

Team Assistant cum Logistics Coordinator - Kuwait

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