technical administrative assistant

Alida Global

We are looking for a detail-oriented Technical Office Assistant to support the technical and administrative tasks related to project documentation, drawings, material submittals, and coordination with site and office teams.Key Responsibilities:- Assist Technical Office Engineer in preparing drawings, submittals, and technical documents- Organize and update project files (drawings, BOQs, specs, correspondence)- Coordinate with site team and procurement for material requests and delivery follow-up- Prepare daily reports, minutes of meetings, and documentation logs- Maintain drawing registers and track revisions- Assist in preparing as-built documentation and handover packages- Support compliance with project specifications and company standardsRequirements:- Diploma or Bachelor&rsquo;s Degree in Civil Engineering, Architecture, or relevant field2&ndash;4 years of experience in a technical/engineering office (preferably in construction or fit-out)- Proficient in MS Office, AutoCAD, and document control software- Good understanding of project documentation and technical terms- Strong organization and communication skills- Attention to detail and ability to handle multiple tasksSalary &amp; Benefits:- Competitive salary- Annual leave + ticket- Medical insurance /Health Card- Growth opportunities in technical/project departmentsSend your CV to hr@alida.global with subject: Technical Office Assistant &ndash; Project WorksJob Type: Full-time

Admin Assistant ( Technical - civil)

Cornerstone OnDemand

<div>We're looking for a
Legal Administrative Assistant - India
 This role is Office Based, India
Legal Administrative Assistant - India | Pune, Mumbai, Hyderabad 
 
We are seeking a self-motivated Legal Administrative Assistant to ensure our legal operations run smoothly. Smart, resourceful, and versatile candidates will be providing a broad spectrum of legal services, mainly supporting customer contracts. Must be comfortable handling a high volume of legal documents and have excellent organizational and communication skills
 In this role you will&hellip;
Review nondisclosure agreements against company policies 
Maintain cloud-based files for all fully signed contracts 
Use Salesforce to process contracts populating specific fields to action internally 
Action customer name changes through Salesforce as well as SharePoint 
Process signed contracts and Orders through Salesforce utilizing Salesforce DocuSign integration based on company signing authority 
Train peers and new hires how to process contracts 
Drafting of customer amendments, reseller agreements, referral agreements, and other partner agreements using pre-approved templates 
Researching signed contracts from SharePoint for internal parties 
Managing tickets in shared work queue
 
Updating DocuSign templates based on changes to signing authority 
Working with IT teams to manage fixes and enhancements to processes and systems 
Help onboard new colleagues and integrate new entities of newly acquired companies 
Provide administrative support to the legal team 
Perform other related duties, as assigned
You&rsquo;ve got what it takes if you have
Exceptional written and verbal communication skills 
Prior experience using Docusign eSignature 
Proficient in Microsoft Office Suite and experience with SharePoint. 
Prior Legal Administrative Assistant experience preferred 
Must be team-orientated 
Ability to prioritize competing tasks 
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment 
Consideration for privacy and security obligations 
Proven effectiveness working remotely 
 An extra dose of awesome if you have&hellip; 
Prior experience reviewing confidentiality or nondisclosure agreements 
BA/BS degree or equivalent practical experience 
Familiarity with Software-as-a-Service industry and AI tools is a plus 
Understanding of law firm billing 
Experience using Salesforce and ServiceNow or other CLM platforms 
Experience in a corporation, business or other legal environment 
 
#LI-Hybrid 
Our Culture:
Spark Greatness. Shatter Boundaries. Share Success. Are you ready? Because here, right now &ndash; is where the future of work is happening. Where curious disruptors and change innovators like you are helping communities and customers enable everyone &ndash; anywhere &ndash; to learn, grow and advance. To be better tomorrow than they are today.
Who We Are:
Cornerstone powers the potential of organizations and their people to thrive in a changing world. Cornerstone Galaxy, the complete AI-powered workforce agility platform, meets organizations where they are. With Galaxy, organizations can identify skills gaps and development opportunities, retain and engage top talent, and provide multimodal learning experiences to meet the diverse needs of the modern workforce. More than 7,000 organizations and 100 million+ users in 180+ countries and in nearly 50 languages use Cornerstone Galaxy to build high-performing, future-ready organizations and people today. 
Check us out on LinkedIn, Comparably, Glassdoor, and Facebook!</div>

Legal Administrative Assistant - India

Infina Health

HR Assistant &ndash; RemoteInfina Health is seeking a dedicated Human Resources Assistant to join our team. As a key junior member of our HR Department, you will play a crucial role in managing the company&rsquo;s HR processes to drive growth.<ul><li>Your job will be to remotely administer the Applicant Tracking and assist with the overall recruitment process.</li><li>You will be required to screen and coordinate all applicants under-process via the HRIS.</li><li>You will work with the senior HR team to deliver daily workloads as per requirements.</li><li>You must ensure timely processing of incoming resumes and communicate with candidates.</li><li>You must complete all deliverables in a timely manner and ensure work is done to the highest quality.</li></ul>Responsibilities Include:<ul><li>Shortlisting of all received resumes in Applicant Tracking System with daily updates.</li><li>Assist in recruitment process &ndash; Handle large volume of resumes daily to administer priority job pipelines.</li><li>Set up interviews &ndash; Coordinate with candidates to set up interview times in a timely and organized manner.</li><li>Do thorough job research, market surveys and analysis to stay informed of updated job market information.</li><li>Maintain employee information in the system (resignation/termination/joining dates etc.)</li><li>Accurately maintain HR documents as per system requirements.</li></ul>Skills Required:<ul><li>Must have recommended 2-4 years of HR related experience. Specialized Degree in HR is Preferred.</li><li>Attention to detail and accuracy in administrative tasks, documentation, and data entry.</li><li>Organizational skills to manage multiple tasks, prioritize work, and meet deadlines.</li><li>Proficiency in HRIS (Zoho Recruit, Paycor etc.), databases, and MS Office apps (Word &amp; Excel).</li><li>Verbal and written communication skills to interact with employees, candidates and stakeholders.</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthWork Location: Remote

HR Administrative Assistants - Remote

United Holdings

<div>Overview:
<div>
UE Manufacturing is Now Hiring Temporary Administrative Assistant located at 10000 NW 2nd, Oklahoma City, OK 73127. Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.</div>
Responsibilities:
<ul><li>Perform word-processing duties including typing of reports, correspondence, and memoranda.
</li><li>Proofread all prepared documents for spelling and typographical errors.
</li><li>Prepare and produce various routine and basic reports as assigned, following direction for format layout.</li><li>
Ensure reports are distributed to all required individuals.
</li><li>Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.
</li><li>Receive, screen, and direct telephone calls from employees and external customers.</li><li>
Take telephone messages.</li><li>
Answer caller questions and/or refers caller to appropriate person.</li><li>
Follow up with callers on information requests.</li><li>
Establish and maintain filing systems for various confidential files and records.</li><li>
Routinely file all documents.
</li><li>Organize and communicate meeting requests.</li><li>
Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms.</li><li>
Create meeting agendas, take minutes, and distribute information to meeting attendees.
</li><li>Facilitate distribution of various managerial and/or departmental communications or other materials.</li><li>
Assist in the administration of various departmental programs.</li><li>
Maintain office supplies.</li></ul>
Qualifications:
<ul><li>Ability to perform work accurately and thoroughly.</li><li>
Possessing the trait of being organized or following a systematic method of performing a task.</li><li>
Ability to effectively build relationships with customers and co-workers.</li><li>
Ability to communicate in writing clearly and concisely.</li><li>
Ability to communicate effectively with others using the spoken word.
</li></ul><div>Education:</div><div>
High School Graduate or General Education Degree (GED) and one to two years related experience.</div><div> 
</div><div>Skills &amp; Abilities:</div><div>
Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).</div><div> 
Physical Activities &amp; Requirements:</div><div>
Standard Office Criteria</div><div></div><div> 
Working Conditions:</div><div>
Standard Office Criteria</div></div>

Temporary Administrative Assistant

360-Recruitment

We are currently recruiting for an Technical Administrator position with a well-established company in Hinckley.The day-to-day responsibilities for this role include providing comprehensive administrative support to the wider team, acting as the initial point of contact for client queries and new prospect interactions via phone and email, and preparing documentation and reports for client meetings.We are looking for an organised, proactive, and professional individual with excellent administrative and organisational skills, high attention to detail and accuracy, and strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and a positive attitude with a commitment to delivering excellent client service are also essential. Experience in a similar role is desirable or finacial services is also desirable.If you are looking to work in financial services or are currently in a similar role, we would be very keen to speak with you.For more information, please apply or contact me directly, recruitment.

Technical Administrator

Dynam Holding

The Role
 Job Purpose: Maintain the computerized fleet/equipment management system and update all necessary information to ensure timely and accurate reporting for effective decision making. Key Responsibilities: • Supervise daily issuance, tracking, and reconciliation of maintenance documentation. • Maintain hard copy & electronic master documentation (specs, test methods, reports, validations). • Coordinate with internal/external stakeholders for documentation requests & follow-ups. • Supports the Maintenance manager with scheduling of preventative maintenance, repairs and special projects. • Maintain records for fleet/equipment repairs and services. • Monitor preventive maintenance schedules across departments. • Highlight irregular maintenance issues and provide timely monthly reports on R&M costs.
 
Requirements
 Education • Bachelor’s Degree in Mechanical Engineering or a related engineering discipline. • Fresh graduates are encouraged to apply. Experience • 0–2 years of experience in document control, maintenance coordination, fleet support, or a technical administrative role. • Experience or exposure to fleet, workshop, maintenance, or engineering environments is an advantage but not mandatory. • Familiarity with maintenance documentation such as job cards, service reports, inspection records, and asset logs is a plus. Technical & Administrative Skills • Basic understanding of mechanical systems, fleet maintenance, or workshop operations. • Ability to organize, maintain, and control technical documents related to: • Preventive maintenance schedules • Breakdown reports • Service histories • Asset and fleet records • Proficient in MS Excel, Word, and Outlook; ERP or CMMS exposure is an advantage. • Strong attention to detail with accurate data entry and record-keeping skills. Personal & Professional Competencies • Well-organized, methodical, and disciplined in handling documentation. • Ability to work closely with maintenance engineers, technicians, and supervisors. • Good communication skills to follow up on missing documents or approvals. • Willingness to learn maintenance processes, terminology, and systems. • Able to work in a fast-paced operational environment and manage multiple tasks.
 
About the company
 Dynam Holding is a multi-company group unifying longstanding legacy-building with innovative change. We marry our capacity to evolve with our capability to grow exponentially. Were not only an established and powerful dynasty of ethical independent success; were also a dynamic group that champions fresh ideas and drives more market share for all our stakeholders.

Document Controller - Fleet and Maintenance

<div>
 
 
 Cox
 
 is a global utility company in water and energy, vertically integrated, that applies innovative technological solutions for sustainable development.
 
 
 
 
 
 Cox T&amp;I is looking for a Administration Technician to provide administrative and office support to ensure smooth day-to-day operations of the project.
 
 
 
 
 
 Key Responsabilities:
 
 <ul>
 <li>
 Support day-to-day office administrative activities in coordination with project teams.
 </li>
 <li>
 Manage office maintenance and general services, including supplies, utilities, and service providers.
 </li>
 <li>
 Make proper records and follow up for company vehicles, accommodations, and other logistics support.
 </li>
 <li>
 Coordinate with HR for exit/re-entry processing, travel arrangements, and ticket bookings.
 </li>
 <li>
 Process and track invoices, purchase requests, and expense registrations in SAP.
 </li>
 <li>
 Provide time to time support to project teams for documentation, including registration of work orders in CMMS and DMS.
 </li>
 <li>
 Coordinate with internal departments and external vendors to ensure timely service delivery.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Diploma/Degree
 </li>
 <li>
 Minimum 3 years of experience in administrative or office support roles
 </li>
 </ul>
</div>

Administration Technician

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