technical administrative assistant

Peterman Maxcy Associates, LLC

Job Summary We are seeking a dynamic and highly organized Technical Executive Administrative Assistant to support our leadership team and streamline daily operations for our engineering and surveying office. This role is vital in ensuring efficient office management, precise project coordination, and comprehensive administrative support. The ideal candidate will possess exceptional organizational skills, be tech-savvy, and thrive in a fast-paced environment. Your proactive approach will help facilitate seamless communication, manage complex schedules, and contribute to the overall success of our organization. This paid position offers an exciting opportunity to develop your career while supporting high-level executives with professionalism and enthusiasm. Ability to handle sensitive information discreetly with integrity and confidentiality.Responsibilities<ul><li>Provide executive administrative support by assisting with the preparation of cost proposals, preparation of invoices and manage accounts payables and receivables.</li><li>Provide front desk support and handle complex phone systems with multi-line capabilities, practicing excellent phone etiquette to communicate effectively with clients, vendors, and team members.</li><li>Perform maintain filing systems, and manage document proofreading to ensure accuracy and clarity in all communications.</li><li>Assist with project coordination efforts by tracking deadlines, preparing reports, and liaising with various departments to ensure timely completion of initiatives.</li><li>Manage office supplies inventory, oversee front desk operations, and perform clerical duties including filing, photocopying, and handling incoming correspondence.</li><li>Use office management software such as Microsoft Office Suite and DocuSign for document signing and workflow automation to enhance productivity.</li></ul>Experience<ul><li>Proven experience as an administrative assistant or personal assistant supporting executives or teams in a fast-paced office environment.</li><li>Demonstrated proficiency in office management tasks including calendar management, data entry, filing systems, and customer service.</li><li>Strong background in assikstance with project coordination, accounting and general clerical responsibilities.</li><li>Excellent computer literacy skills across Microsoft Office (Word, Outlook, Excel, PowerPoint), and multi-line phone systems.</li><li>Exceptional organizational skills with exceptional attention to detail; ability to proofread documents accurately and perform transcription efficiently.</li><li>Prior experience in office experience roles such as front desk or reception is highly desirable.</li><li>Familiarity with assembly and preparation of submissions a plus. If none, training can be provided.</li><li>Join us as a Technical Executive Administrative Assistant where your energy meets opportunity! Be part of a vibrant team committed to excellence&mdash;supporting our leadership while advancing your professional growth every step of the way!</li></ul>Pay: $25.00 - $33.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Technical Executive Administrative Assistant

Antieau Holdings

Part-Time Remote Administrative Assistant (Multi-Business Support) &mdash; $25/hrWe&rsquo;re hiring a part-time Remote Administrative Assistant to support operations across several small businesses, including three art galleries nationwide, one bar/restaurant, and one psychology group practice.This role is ideal for someone who is highly organized, detail-oriented, and able to work independently while managing important administrative tasks across multiple business entities.Pay: $25/hour Hours: 25&ndash;30 hours/week (part-time) Location: RemoteKey Responsibilities<ul><li>Manage renewals for business licenses across several states</li><li>File and pay sales tax across multiple states</li><li>Handle invoicing and insurance billing (including medical billing when needed)</li><li>Create pitch decks and fast-turn visual materials using Canva (or similar tools)</li><li>Support administrative needs across all businesses as requested</li><li>Work within medical software platforms (SimplePractice strongly preferred)</li><li>Assist with basic marketing tasks including Google Ads, analytics, and ad purchases</li><li>Communicate with city/state regulatory agencies and navigate bureaucratic processes</li></ul>Ideal Candidate<ul><li>Self-starter with strong follow-through and accountability</li><li>Extremely organized and detail-oriented</li><li>Strong problem-solving skills and comfort managing multi-step tasks</li><li>Confident working independently and meeting deadlines</li><li>Experience with payroll and multi-state administrative work is a plus</li><li>Strong aesthetic eye and ability to create clear, visually compelling presentations</li></ul>To ApplyPlease send your resume and a short note describing your relevant experience and why you&rsquo;d be a great fit.Job Type: Part-timePay: $25.00 per hourExpected hours: 20 &ndash; 30 per weekWork Location: Hybrid remote in Detroit, MI 48201

Administrative Assistant- Hybrid/Remote

PULSE MEDIA

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

Title Authority, LLC

Title Authority LLC located in Princeton NJ is a fast-growing title insurance company in the real estate business. We handle the closings for all real estate purchases and mortgage refinances; and provide the title insurance.We work with all parties involved in any real estate transactions, such as attorneys, loan officers, real estate agents, tax offices, homeowner associations, buyer and borrowers, etc..We are looking for an Administrative Assistant (no title experience is required but with potential to become a title processor).For Administrative Assistant position, the scope of the works including:<ul><li>Enter real estate purchase or refinance orders;</li><li>Order the title searches with the county clerk&rsquo;s offices, township tax offices, NJ Superior Court, FEMA Flood record, NJ business registrations, etc.;</li><li>Help with compiling the list of the requirements to clear the title issue and be ready for the closings;</li><li>Order surveys, payoff and homeowner association statements;</li><li>Organize the office, handle mail (including FedEx/UPS) and phone calls.</li></ul>After training, the following responsibility will be added:<ul><li>Help the title commitment; resolve title issues; review deed;</li><li>Collaborate on CD and HUD; handle disbursement;</li><li>Prepare and/or conduct the closings</li><li>Prepare paper and E-recording</li><li>Run county search on the lien discharge and help with title policy;</li></ul>The title experiences are not required to start the job. We will provide the title training. However, a strong working experience, a strong computer skill and a good work ethic are must. The following qualifications are also required:<ul><li>Bachelor's Degree is required</li><li>extensive experiences in computer with Microsoft Windows and Office (outlook, word and excel);</li><li>accounting skill and good at numbers, a big plus</li><li>analytic and detective mind; and faster learner;</li><li>extremely detail oriented and dependable;</li><li>strong communication skill;</li><li>team player with great work ethic;</li><li>understanding of real estate title and mortgage business, a big plus;</li></ul>The paid holiday, vacation, sick day and 401K benefits will be provided.Job Types: Full-time, ContractPay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Title Processor Assistant/Administrative Assistant

Space Oddity

The Role
 The Administrative & Traffic Coordination Assistant is responsible for ensuring the smooth and efficient operation of the office while providing essential administrative and coordination support. The role combines strong organizational skills, attention to detail, and clear communication to support internal teams and ensure effective coordination of administrative and project-related activities. The position supports multiple departments and contributes to project traffic management, ensuring tasks, timelines, and deliverables are tracked and coordinated efficiently across Job Duties and Responsibilities: - Administrative & Office Support: Manage calendars, meetings, correspondence, reports, and travel arrangements. - Office Operations & Facilities Management: Oversee office supplies, vendor coordination, and facilities management. - Project Traffic & Coordination: Track projects, deadlines, and deliverables; maintain project trackers and follow up with teams. - Event & Project Support: Coordinate internal meetings, events, and support production logistics. - HR & IT Support: Assist with recruitment coordination, onboarding documentation, and IT asset tracking. - Communication & Collaboration: Act as a central coordination point across departments.
 
Requirements
 Required Qualifications: - Bachelor's degree in Business Administration, Office Management or a related field. - Proven experience in office management, administrative support, or a similar role, preferably in a creative or advertising agency setting. - Strong organizational skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment. - Excellent communication skills, both verbal and written, with a professional and friendly demeanor. - Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint). - Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions. - Strong interpersonal skills, with the ability to interact with individuals at all levels of the organization and establish positive working relationships. - Discretion and confidentiality when handling sensitive information. - Proactive attitude, with a capacity to embrace challenges and an enthusiasm to take initiative in office coordination tasks. Required Competencies: - Organization and Time Management: Ability to manage multiple administrative and project-related priorities in parallel. - Attention to Detail: Strong accuracy in tracking tasks, timelines, and documentation. - Communication & Coordination: Clear, professional communication with internal teams and external partners. - Problem-Solving: Ability to anticipate issues, identify workflow gaps, and propose practical solutions. - Adaptability & Team Collaboration: Comfortable working in a fast-paced, project-driven environment. - Professionalism & Confidentiality: High level of discretion when handling sensitive information.
 
About the company
 Space Oddity is a fully integrated advertising agency with offices in the UAE and Lebanon since 2009. Our eclectic team of talents believes that groundbreaking concepts come from a spotless know-how and a pinch of eccentricity.

Administrative And Traffic Coordination Assistant

Proliant

<div>Tax Administrative Assistant
Are you passionate about solving real business problems and helping people thrive in the #PeopleFirst Economy? Are you a life-long learner? Then ProLiant might be the place for you!
ProLiant is seeking a Tax Administrative Assistant to join our team in Atlanta, GA (Perimeter Mall area).
We want individuals who&hellip;
<ul><li>Truly care and are passionate about the work they do</li>
<li>Want to see and feel success in themselves, their teams, and the employees they serve</li>
<li>Aren&rsquo;t afraid to solve real business problems for customers</li>
<li>Want to be continually developed</li>
<li>Who are proud to talk about the #Community they are a part of</li>
<li>Who are #ProLiantProud</li>
</ul>
But first, more about us!
ProLiant powers the #PeopleFirst Economy. We deliver fully integrated, cloud-based People Tools that simplify payroll and all HR processes while improving accuracy and ensuring full industry compliance for over 6,000 customers in multiple industries in all 50 states.
We believe that with the right HR technology in place, businesses can thrive in this ever-changing world. However, technology is not the answer alone. We arm you with an award-winning professional services team to solve your HR related business problems. We offer the highest quality personalized customer service possible.
We are in search of inspired people looking to do inspiring work. We are looking for individuals have a desire to work in one of the most dynamic sectors of technology - HR Tech.
Job Responsibilities:
<ul><li>Assist with maintaining Federal and State Power of Attorney forms</li>
<li>Assist with backdated payroll processing for amended return preparation</li>
<li>Distribute general department emails to appropriate point of contact.</li>
<li>Sort and distribute tax notice mail.</li>
<li>Assist with term processing</li>
<li>Enter tax issues into Agency Notice Tracking System (ANTS)</li>
<li>Assist in researching, tracking and resolving tax issues on a timely basis</li>
<li>Process EFT/ACH authorization forms</li>
<li>Enroll clients in agency online systems</li>
<li>Review and setup new client year end delivery instructions</li>
<li>Assist with W2 corrections</li>
<li>Enter and update tax identification numbers and unemployment rates</li>
<li>Apply for tax identification numbers on behalf of clients</li>
<li>Assist Proliant tax team as needed with various projects</li>
<li>Demonstrate initiative by constantly looking for and recommending ways to improve Proliant operations and/or customer service</li>
</ul>
Job Requirements:
<ul><li>Bachelor&rsquo;s Degree- Great opportunity for recent college graduates!</li>
<li>Excellent Attention to Detail</li>
<li>Ability to Multitask in a Dynamic Environment in a massively growing industry</li>
<li>Good communication and problem solving skills</li>
<li>Aptitude and Desire for Continuous Learning</li>
<li>Ability to Meet Deadlines and meet customer expectations</li>
<li>Experience with Microsoft Office (especially Excel)</li>
<li>Willing to work additional hours as needed to meet our filing deadlines</li>
<li>Love good technology</li>
<li>1 year administrative, accounting, payroll, data entry, or related experience preferred</li>
</ul>
Compensation: $18- $22/hour
Open to full-time or part-time, but must be in the office daily M-F
This is an amazing opportunity! We are scaling rapidly and we believe in promotion from within. Our team is world class and the awards and rankings year over year prove it. Just check out our Glassdoor reviews! We offer a great work environment with excellent benefits. Apply today if you would like to find out more!</div>

Tax Administrative Assistant

Colen Built Development

<div>The Information Technology Administrative Assistant is responsible for providing administrative support to the Information Technology department. This position assists with scheduling, ordering, tracking deliveries, and the communication of the department. Additionally, this position will provide administrative support and assistance to the Information Technology management team.
Responsibilities:<ul><li>
Provides and maintains documentation related to purchasing and deliveries for the Information Technology (IT) projects, labeling and distributing deliveries upon arrival</li><li>
Provides administrative support to IT management including but not limited to: maintaining IT budgets, invoicing, tracking expenses, etc.</li><li>
Assists with purchasing Information Technology hardware and software</li><li>
Advises individuals inside and outside the organization on the status of current projects</li><li>
Coordinates commitments, appointments and projects for the department</li><li>
Maintains computer and copier lease documentation, POTS lines documentation, cell phone accounts, and ISP/Service Provider documentation</li><li>
Provides assistance in managing the Companys cellular phone account and related devices including ordering and deactivating devices/service, monitoring account data plan utilization to ensure thresholds are not exceeded, updating and maintaining account records, and assisting employees with cellular device questions and needs</li><li>
Ensures that requests for information are relayed to the appropriate staff member</li><li>
Prepares reports, including conclusions and recommendations, for solutions to problems and issues</li><li>
Assists with vendor Customer Relations Management (CRM)</li><li>
Performs all duties in adherence to Company standards
</li><li>Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
</li><li>Maintains a positive and professional demeanor towards corporate users and IT vendors</li><li>
Assists with annual vendor reviews and other departmental paperwork
</li><li>Performs other duties as assigned</li></ul>
Education and Experience:<ul><li>
High School Diploma or equivalent required</li><li>
1+ years of related experience preferred</li></ul>
Skills and Knowledge:<ul><li>
Must be able to read, write and understand English and have good verbal and written communication skills</li><li>
PC proficiency is essential (Windows environment)
</li><li>Microsoft Office skills required
</li><li>Strong interpersonal and multi-tasking skills</li><li>
Excellent organizational skills with a high attention to detail</li><li>
Ability to work independently, as well as in a team setting</li><li>
Well organized and efficient with the ability to manage multiple priorities</li></ul>
Personal Attributes:<ul><li>
Strong interpersonal skills</li><li>
Honesty and integrity</li><li>
Self-starter</li><li>
Inquisitive, detail-oriented
</li><li>Commitment to diversity, equity and inclusion</li></ul>
Organizational Relationships
Reports to: Chief Information Officer
Supervises: None
Certifications and Licenses<ul><li>
A valid Florida Drivers License with acceptable driving history is preferred</li></ul></div>

Information Technology Administrative Assistant

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