technical administrative assistant

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

Arctoris

Remote Administrative Assistant Job Overview Arctoris is a leading biotechnology company dedicated to accelerating drug discovery through the use of laboratory automation, robotics, and data science. Headquartered in Oxfordshire, England, we partner with pharmaceutical and biotech organisations worldwide to enhance the speed and quality of early-stage research. We are currently seeking a meticulous and highly organised Administrative Assistant to join our dynamic team. This is a remote position, open to candidates based in New York, United States. We are pleased to offer both Part-Time and Full-Time employment opportunities. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our administrative functions. Salary: $25 - $30 USD per hour Responsibilities * Manage calendars, schedule appointments, and coordinate meetings for senior staff across multiple time zones. * Handle incoming and outgoing communications, including emails and telephone calls, in a professional manner. * Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. * Organise and maintain digital files and records, ensuring information is easily accessible. * Assist with the coordination of virtual company events and team meetings. * Provide general administrative support to various teams as required to facilitate operational efficiency. * Perform data entry tasks and assist with the management of company databases. * Handle confidential information with the utmost discretion. Qualifications * Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role. * Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills with strong attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software. * The ability to work independently and proactively in a remote setting. * Familiarity with remote collaboration tools such as Slack, Zoom, or Microsoft Teams is desirable. * Previous experience in a technology or biotechnology environment would be an advantage but is not essential.

Remote Administrative Assistant- Part Time & Full Time

Lakeside Educational Network

<div>Description:

Lakeside Educational Network is seeking a dedicated and organized Administrative Assistant to support our Technology Services &amp; Support (TSS) team. This role offers an excellent opportunity to contribute to a dynamic department by providing essential administrative and operational support. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:<ul><li>
Process incoming TSS support requests via phone and case management software</li><li>
Respond to support requests and phone calls promptly, performing helpdesk triage as needed</li><li>
Coordinate equipment repairs, including processing shipments and arranging deliveries</li><li>
Manage general office functions such as processing documents, making copies, and maintaining both paper and digital files</li><li>
Maintain equipment and room calendars to ensure smooth operations</li><li>
Order supplies as needed to support TSS staff</li><li>
Provide administrative support to the supervisor, including scheduling and correspondence</li><li>
Offer general support to TSS staff to facilitate daily operations</li></ul>
Excellent Benefits Include:<ul><li>
Company paid health, dental, and vision coverage</li><li>
Generous paid time off benefits</li><li>
Participation in 403B with company match</li><li>
A competitive salary commensurate with experience</li></ul>
Join our team and be part of a collaborative culture that values innovation, growth, and professional development. We offer a supportive work environment with opportunities to expand your skills and contribute meaningfully to our organization&rsquo;s success.
At Lakeside, we pride ourselves on being a nationally recognized trauma-informed organization. Our mission is to create a safe, supportive, and nurturing environment where students can thrive. With a focus on building positive relationships, managing emotions, and achieving academic success, we are dedicated to making a difference in the lives of students and fellow teachers.
Requirements:

Skills and Qualifications:<ul><li>Proven experience (3-5 years) in administrative or secretarial roles</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills, both written and verbal</li><li>Proficiency in office software applications (e.g., Microsoft Office Suite, case management systems)</li><li>Ability to handle multiple priorities with attention to detail</li><li>Basic technical knowledge related to equipment and support processes is a plus</li><li>Ability to work independently and collaboratively within a team environment</li></ul></div>

Administrative Assistant - Technology Services & Support

IEEE Corporate

<div><div>This position is responsible for providing administrative support to IEEE&rsquo;s Power &amp; Energy Society (PES).
The Administrative Assistant provides comprehensive administrative, project-coordination, and operational support to ensure the efficient day-to-day functioning of the office. Working closely with staff, volunteers, members, vendors, and external stakeholders, the incumbent manages correspondence, records, schedules, and logistics; coordinates meetings and events; tracks projects across multiple concurrent workstreams; and maintains accurate data and reporting. 
Specific duties include but not limited to:<ul><li>
Create agendas and set up Webex</li><li>
Provides administrative support for educational programs and initiatives</li><li>
Builds and maintains communications, such as e-newsletter and publications</li><li>
Set up Purchase Orders and ensure expeditious expense reimbursement requests</li><li>
Perform data gathering, basic analysis, and issue resolution of core society business functions as needed</li><li>
Assist with Salesforce User Testing for PES Committee Management System</li><li>
Update web and social media outlets</li><li>
Coordinate PES Technical Activities awards program</li><li>
Prepare payments to vendors</li><li>
Assist with publicity and promotional collateral materials</li><li>
Answer inquiries from members</li><li>
Answers customer mailbox inquiries promptly and professionally</li><li>
Responds to emails and other digital queries and correspondence.</li><li>
Drafts and edits letters, reports, and other documents</li><li>
Inputs and updates information in databases and spreadsheets with a high degree of accuracy</li><li>
Uses Google Workspace and Microsoft Office to create, edit, and share documents, spreadsheets, and presentations efficiently</li><li>
Conducts research as requested and compiles and summarizes information for reports or presentations.</li><li>
Schedules meetings, prepares meeting agendas, and takes meeting minutes</li><li>
Builds and maintains master schedules and timelines, tracks deadlines across multiple concurrent workstreams, and follows up to keep projects on track</li><li>
Tracks budgets against actuals, flags variances, and prepares clear summaries to support committee decision-making</li></ul></div><div> 
Qualifications<div></div> 
Skills and Requirements:<ul><li>
Ability to read and comprehend work documents and business correspondence</li><li>
Must be able to write clear and effective correspondence using proper English grammar and syntax and have excellent proofreading skills</li><li>
Must have strong customer focus and interpersonal skills. Ability to build relationships and interact with all levels of staff, external vendors, members/volunteers, and/or other clients</li><li>
Ability to apply instructions and established procedures and guidelines and choose a solution from prescribed options</li><li>
Must be able to balance multiple tasks and effectively prioritize and anticipate needs</li><li>
Proficiency in MS Office applications especially MS Word, Excel, and PowerPoint, use of internet and web-based email</li><li>
Must be familiar with systems/applications utilized by the department for expense management, procurement, budgeting, and other business activities</li></ul></div><div><div> 
</div>
Job: Administration<div>
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Primary Location: United States-New Jersey-Piscataway<div>
</div></div><div>
Schedule: Full-time<div>
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Job Type: Temporary<div>
</div></div><div>
Job Posting: Jul 21, 2026, 7:58:45 AM</div></div>

Temporary - Administrative Assistant

Evox Therapeutics Ltd

The Administrative Assistant / Proofreader will provide administrative, operational, and document-support services for homes under construction and company operations. This role will be responsible for managing utility accounts, company credit card expenses, permitting activities, records, and written materials while ensuring information is accurate, organized, and completed on schedule. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable following up with vendors, utility providers, municipalities, and internal team members. Strong written communication skills and excellent attention to spelling, grammar, formatting, and accuracy are also important for this position.  Utility Account &amp; Billing Management The Administrative Assistant will oversee utility accounts for homes under construction and company operations. Responsibilities include: Setting up new utility accounts and coordinating new service requestsManaging utility accounts, bills, and payment deadlinesPaying utility bills accurately and on timeEntering utility payment information and documentation into BuildertrendCoordinating utility service transfers, disconnects, and new service requestsMonitoring service status and resolving issues as neededCommunicating and following up with utility providers to ensure timely completion of requestsMaintaining organized and accurate utility records  Payment Management The Administrative Assistant will assist with the administration, documentation, and reconciliation of company credit card expenses. Responsibilities include:Entering credit card transactions and payment details into BuildertrendAttaching and maintaining receipts, invoices, and supporting documentationReconciling company credit card transactions in Buildertrend with monthly credit card statementsIdentifying missing receipts, invoices, or supporting documentation and following up as neededEnsuring credit card expenses are properly documented, categorized, and codedMaintaining accurate and organized records of company credit card expenses  Construction Administrative Support The Administrative Assistant will provide administrative support throughout the permitting process for new homes and related construction activities. Responsibilities include: Tracking permit applications and monitoring application statusFollowing up with cities, municipalities, and other agencies regarding permit requirements and statusPaying permit and application fees when dueEntering and maintaining permit-related information in BuildertrendPreparing, completing, and submitting forms and applications required for permittingPlacing and tracking engineering ordersRequesting new address assignments as neededMaintaining accurate records of permit applications, approvals, fees, correspondence, and related documentation  Proofreading &amp; Document Review The Administrative Assistant / Proofreader will review company documents and written materials to ensure they are accurate, clear, professional, and properly formatted. Responsibilities include: Proofreading emails, reports, forms, correspondence, project documents, and other written materialsChecking documents for spelling, grammar, punctuation, capitalization, and formatting errorsReviewing documents for consistency in names, dates, numbers, addresses, and other important informationIdentifying typographical and factual inconsistencies and bringing them to the appropriate team member's attentionReviewing documents before submission to vendors, municipalities, clients, or other third partiesMaking appropriate corrections while maintaining the original meaning and intent of the documentEnsuring documents follow company formatting and documentation standardsComparing revised documents against original versions to confirm that requested changes have been completed accuratelyMaintaining confidentiality when reviewing internal, financial, construction, or other company documents   General Administrative Support Maintain accurate, organized, and up-to-date recordsMonitor deadlines and follow up on outstanding itemsCommunicate professionally with vendors, utility providers, municipalities, and other third partiesAssist the construction and operations teams with administrative tasks as neededReview information carefully and identify errors or missing details before documents are finalizedIdentify and communicate issues that may delay payments, services, permits, or other project-related activitiesMaintain confidentiality and exercise good judgment when handling company information and financial documentationPerform other administrative and document-review duties as assigned Preferred Skills Strong attention to detail and accuracyExcellent written communication, spelling, and grammar skillsStrong organizational and time-management abilitiesAbility to manage multiple tasks and deadlinesComfortable communicating with vendors, agencies, and internal teamsBasic computer and document-management skillsAbility to learn software such as Buildertrend and other company systemsDependable, professional, and able to work independently

Remote Administrative Assistant / Proofreader

Gardeners Guild

Company Overview Gardeners' Guild, Inc. is a leading landscape management company based in, California. As a 100% employee-owned organization, we prioritize trust, honesty, professionalism, quality, responsibility, teamwork, and innovation to foster enduring customer relationships.THE OPPORTUNITYWe have an immediate opening for an experienced, detail-oriented team player to join our team in a temporary full-time Administrative Assistant role. This position is expected to provide coverage during a permanent employee&rsquo;s maternity leave.The Administrative Assistant will handle a high volume of both routine and unique accounting and administrative functions, with a primary focus on accounts receivable, contract administration, job costing, data entry, and other general accounting-related administrative duties. The anticipated duration of this temporary assignment is approximately three to four months.To apply, please submit your resume to: HR@GARDENERSGUILD.COMKEY RESPONSIBILITIES<ul><li>Accounts Receivable &ndash; billing, collections, reconciliations, and reporting</li><li>Contract Administration &ndash; client database management, work order administration, and reporting</li><li>Data entry, tracking, and material reporting &ndash; enter time daily/weekly cards.</li><li>Provide administrative and accounting support to management and other teams as workflow dictates</li><li>Assist with maintaining accurate records and supporting daily accounting operations during the leave coverage period</li></ul>REQUIRED SKILLS, KNOWLEDGE, &amp; TRAITS<ul><li>Minimum of 1&ndash;3 years of practical accounting and/or administrative experience in a high-volume environment</li><li>Excellent proficiency with Microsoft Office Suite, including advanced Excel skills</li><li>Strong computer and numerical skills</li><li>Enthusiastic, friendly, and articulate with excellent verbal and written communication skills</li><li>Detail-oriented with strong organizational, multi-tasking, and follow-up abilities</li><li>Excellent proofreading and formatting skills</li><li>Ability to handle confidential information with discretion</li></ul>DESIRABLE QUALIFICATIONS<ul><li>Practical knowledge of Microsoft Dynamics Accounting Software or similar accounting systems</li><li>Prior related experience in the landscape or construction industry</li><li>Bilingual (Spanish) skills</li></ul>Compensation &amp; Benefits<ul><li>Temporary, Non-Exempt Position: $22.00&ndash;$30.00 per hour, depending on experience and qualifications.</li><li>Benefits Eligibility: Benefits may not be available during the temporary assignment. Eligibility for benefits, including medical, dental, vision, FSA, HSA, 401(k), and Employee Stock Ownership Plan (ESOP), is subject to applicable plan requirements.</li></ul>Join us as a Temporary Administrative Assistant and become an integral part of our dedicated team! Your proactive approach and organizational expertise will help ensure our office runs seamlessly while delivering outstanding support to our clients and staff.Pay: $22.00 - $30.00 per hourWork Location: In person

Administrative Assistant (Temporary)

Tenstorrent Inc

Location: Remote, Anywhere in Canada Job Type: Full-time or Part-time Pay: $30.00–$35.00 CAD per hour Tenstorrent is a leading artificial intelligence computing company developing advanced hardware and software that power the future of machine learning. We are looking for a dependable and organized Administrative Assistant to join our growing team. This is a fully remote opportunity open to candidates located anywhere in Canada. If you enjoy staying organized, supporting others, and working in a collaborative environment, we would love to hear from you.  Administrative Assistant Job responsibilities.  Manage calendars, appointments, and virtual meetings. Prepare reports, presentations, spreadsheets, and other business documents. Respond to emails and handle daily administrative correspondence. Maintain accurate digital records and organize company files. Coordinate meetings, record meeting notes, and follow up on action items. Assist with employee onboarding and administrative documentation. Provide administrative support to multiple teams across the company. Coordinate travel arrangements and prepare expense reports when required. Handle confidential information with professionalism and discretion. Support special projects and perform general administrative duties as needed. Requirements: Previous experience in an administrative or office support role is preferred. Excellent written and verbal communication skills. Strong organizational and time management abilities. Proficiency with Microsoft Office and other workplace productivity software. Ability to prioritize tasks and work independently in a remote environment. Strong attention to detail and problem-solving skills. A professional, dependable, and positive attitude.   Benefits: Remote work from anywhere in Canada Full-time and part-time opportunities Flexible work schedule Health, dental, vision, and life insurance Retirement savings plan with company matching Paid vacation and public holidays Paid sick leave Paid training Professional development opportunities Employee wellness program Employee assistance program Career growth and advancement opportunities Supportive and collaborative team environment

Administrative Assistant (Remote-Canada)

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