technical administrative assistant

Infina Health

HR Assistant &ndash; RemoteInfina Health is seeking a dedicated Human Resources Assistant to join our team. As a key junior member of our HR Department, you will play a crucial role in managing the company&rsquo;s HR processes to drive growth.<ul><li>Your job will be to remotely administer the Applicant Tracking and assist with the overall recruitment process.</li><li>You will be required to screen and coordinate all applicants under-process via the HRIS.</li><li>You will work with the senior HR team to deliver daily workloads as per requirements.</li><li>You must ensure timely processing of incoming resumes and communicate with candidates.</li><li>You must complete all deliverables in a timely manner and ensure work is done to the highest quality.</li></ul>Responsibilities Include:<ul><li>Shortlisting of all received resumes in Applicant Tracking System with daily updates.</li><li>Assist in recruitment process &ndash; Handle large volume of resumes daily to administer priority job pipelines.</li><li>Set up interviews &ndash; Coordinate with candidates to set up interview times in a timely and organized manner.</li><li>Do thorough job research, market surveys and analysis to stay informed of updated job market information.</li><li>Maintain employee information in the system (resignation/termination/joining dates etc.)</li><li>Accurately maintain HR documents as per system requirements.</li></ul>Skills Required:<ul><li>Must have recommended 2-4 years of HR related experience. Specialized Degree in HR is Preferred.</li><li>Attention to detail and accuracy in administrative tasks, documentation, and data entry.</li><li>Organizational skills to manage multiple tasks, prioritize work, and meet deadlines.</li><li>Proficiency in HRIS (Zoho Recruit, Paycor etc.), databases, and MS Office apps (Word &amp; Excel).</li><li>Verbal and written communication skills to interact with employees, candidates and stakeholders.</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthWork Location: Remote

HR Administrative Assistants - Remote

Enbridge

<div>Posting End Date:
November 13, 2025
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
We are looking for an experienced and reliable Legal Administrative Assistant to join our team in Houston Texas!
This position provides legal administrative support services to the Security Chief Officer, Operations Director, and Enterprise Security teams.
This exciting opportunity will provide a high quality of administrative work while being efficient and timely, and maintains strict confidentiality and professionalism, all to enable effective day-to-day business activities of the Department.
This is an outstanding opportunity to step in into a new and meaningful position!
We offer opportunities for growth, a competitive benefits and pension plan, and generous time off. Apply today, we'd love to hear from you!
What You Will Do:
<ul><li>Independently provides senior-level administrative support to the Chief Security Officer and team by:
</li><li>Anticipating and starting proper action to conserve supported and other team members&rsquo; time by managing his/her schedule, managing direct access, and screening and responding to routine and non-routine emails and other correspondence.
</li><li>Providing timely, accurate and efficient administrative support while handling a high volume workload.
</li><li>Supporting the efficient management of Enterprise Security (ES) files by creating and maintaining and organized, standardized filing system to ensure that files and information therein are properly stored and easily accessible.
</li><li>Organize and coordinate ES monthly meetings, weekly updates, information-sharing among team, etc.
</li><li>Communicating and working with all members of the Legal Services Department and Corporate Secretary client groups by taking a team approach to problems and their solutions, ensuring effective lines of Communication exist within the directly-supported department as well as other departments.
</li><li>Coordinating and scheduling of meetings and hospitality requirements, managing regularly occurring team meetings, and making travel arrangements.
</li><li>Consolidating and coding of invoices, entry and management of expenses and timekeeping for the team, as well as other file management activities.
</li><li>Performing other administrative / research / coordinating tasks as requested by Chief Security Officer and Operations Director.
</li><li>Providing administrative technical knowledge to assist the team with technology issues.
</li></ul>Who You Are:
<ul><li>Minimum of 5 years&rsquo; experience of related administrative experience
</li><li>Associates degree or equivalent
</li><li>Ability to handle a high workload and provide responses on short timelines
</li><li>Ability to adapt and prioritize work while responding to multiple team members
</li><li>Ability to adapt quickly, prioritize effectively and exercise a high degree of common sense and business sense
</li></ul>Working Conditions:
<ul><li>Work performed in typical office environment
</li><li>Enbridge provides competitive workplace programs that differentiate us and offer flexibility . Enbridge&rsquo;s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option.
</li></ul>Physical Requirements include but are not limited to:
Grasping, kneeling, light &ndash; moderate lifting (objects up to 15 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
Mental Requirements (Both Field &amp; Office) include but are not limited to:
Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Flexwork
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge&rsquo;s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options.
At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer . We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com .
Information For Applicants:
<ul><li>Applications can be submitted via our online recruiting system only.
</li><li>We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
</li><li>Final candidates for this position may be required to undergo a security screening, including a criminal records check.
</li></ul>To learn more about us, visit www.enbridge.com</div>

Legal Administrative Assistant Analyst

Essentiya Cosmetics Trading LLC

Note: Applicants must hold their own visa (Freelancer or Spouse Visa).About the RoleWe&rsquo;re seeking a proactive and detail-oriented Administrative Assistant to support our retail operations team.The ideal candidate will handle office coordination, supplier follow-ups, and inventory data management while ensuring smooth day-to-day operations.Key Responsibilities<ul><li>Manage daily administrative tasks, documentation, and filing systems (digital &amp; physical).</li><li>Prepare letters, reports, and internal correspondence.</li><li>Coordinate with store teams and suppliers regarding updates, shipments, and payments.</li><li>Update and maintain product and stock data on Shopify, InstaShop, and POS systems.</li><li>Track and report stock discrepancies or missing items.</li><li>Maintain compliance and product approval records (Montaji, Dubai Municipality).</li></ul>Requirements<ul><li>Applicants must hold their own visa (Freelancer or Spouse Visa).</li><li>Minimum 1 year of experience in administration or office support (retail/trading preferred).</li><li>Proficient in Microsoft Excel, Word, and Outlook.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>Organized, reliable, and detail-focused.</li></ul>Why Join UsAt Bomb Cosmetics UAE, we believe in teamwork, creativity, and continuous growth. You&rsquo;ll be part of a dynamic retail environment where your efficiency and initiative will make a visible impact every day.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant / Data Analyst / Web Management

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for a talented Technical / Executive Assistant to join our team! In this role you will perform technical and administrative support activities for a senior-level executive.
In this role you will be required to assist and support one of the Company&rsquo;s Senior Executives in various tasks including but not limited to:
<ul><li>Administration including coordination with other Company departments;
</li><li>Correspondence following up with internal and external stakeholders, including maintaining all required correspondence logs and registers;
</li><li>Attending meetings including the preparation of minutes of meetings;
</li><li>Management if the Senior Executive&rsquo;s schedule;
</li><li>Etc.
</li></ul>You will also be required to provide ad-hoc support for all project related matters, including preparation of presentations and dashboards for meetings at Executive level.
You will be able to prepare formal correspondence and presentations in both English and Arabic.
You will report directly to the Company&rsquo;s Executive.
You will have the following skills and qualifications:
<ul><li>Bachelor&rsquo;s Degree or similar with a minimum of 8 years of experience.
</li><li>Fluent in Arabic both oral and written.
</li><li>Excellent communication skills in English both oral and written.
</li><li>Previous experience in communicating with Government Entities.
</li><li>Previous experience in assisting Company&rsquo;s Executives.
</li><li>Excellent knowledge of all the latest Microsoft Office applications including Word, Excel, Outlook, PowerPoint, Power BI, etc.
</li><li>Experience in utilizing Aconex is a plus.
</li><li>Ability to work in a very dynamic environment with challenging milestones and diverse duties.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Technical / Executive Assistant (Arabic speaker)

Glamour beauty and brows

Are you a motivated VA student or recent graduate from a Virginia School looking to gain real-world experience in business management, marketing, and entrepreneurship? Join Glamour Beauty &amp; Brows and Glam Room Salon Suites, two fast-growing beauty brands led by an award-winning entrepreneur. This internship is ideal for students enrolled in Career &amp; Technical Education (CTE), business, cosmetology, or entrepreneurship programs who qualify under the Virginia Talent + Opportunity Partnership (V-TOP). You&rsquo;ll gain hands-on experience supporting operations, marketing, and customer relations in both beauty and education environments. Responsibilities Assist with administrative tasks: scheduling, email management, calendar coordination, and other assistant tasks and responsibilities associated with the business. Help manage social media pages and content creation using Canva, Instagram, Facebook, and TikTok Support marketing campaigns, event planning, and promotional outreach Assist with beauty school inquiries, scheduling tours, and organizing course materials, and assisting instructor with classes. Help maintain accurate client, student, and tenant communication and records Conduct inventory checks, vendor coordination, and restock orders Attend meetings and take notes; assist with errands, mail, and on-site vendor visits Provide ideas to improve workflow, organization, and customer experience Qualifications Must meet V-TOP Internship Program requirements (high school senior or college student/recent graduate of a VA school) Enrolled in or graduated from a CTE, business, entrepreneurship, or cosmetology-related program Strong written and verbal communication skills. Familiarity with social media platforms and Microsoft Office Suite Creative thinker with a professional attitude and attention to detail Reliable transportation required for errands and occasional travel between Fredericksburg and Stafford Passionate about beauty, small business management, or entrepreneurship What You&rsquo;ll Gain Workforce-based internship experience recognized by the Virginia Talent + Opportunity Partnership (V-TOP) Hands-on training in business operations, client relations, and marketing Exposure to entrepreneurship, branding, and event coordination Opportunity to grow with a fast-paced, creative team in the beauty and education industryJob Types: Part-time, InternshipPay: $15.00 - $17.00 per hourExpected hours: 10 &ndash; 15 per weekWork Location: Hybrid remote in Stafford, VA 22554

Administrative Assistant and Marketing Intern (V-Top eligible)

CRI 360 Architects and Engineers

The position is at an Engineering consultancy, candidate should be a female admin with civil or architectural engineering degree. Must be on own visa or husband/relative visa.PLEASE READ CAREFULLY AND ANSWER THE QUESTIONS IN YOUR REPLY...Only Candidates who can answer the below questions will be entertained.Attach your updated CV along with your answers on the body of the email then send to careersATcrhintl.com.1. Are you on Husband/relative visa or own visa? 2. Do you have a working experience as Admin or document controller in an Engineering consulting company? 3. Do you have experience working in the construction industryQUALIFICATIONS / REQUIREMENTS:<ul><li>Female with at least 3 years of experience of administrative and clerical experience.</li><li>Proven experience as an office administrator, office assistant or relevant role.</li><li>Outstanding communication and interpersonal abilities.</li><li>Excellent organizational and leadership skills.</li><li>Familiarity with office management procedures.</li><li>Knowledgeable in QuickBooks account management.</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage.</li><li>Familiarity with UAE Labor Law and HR Policies.</li><li>Having a drivers license is advantage.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current Visa (Visit, Golden, Company sponsored, Spouse or parent Sponsored, other please indicate)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Architect or Engineer: 2 years (Preferred)</li><li>Dubai: 2 years (Preferred)</li></ul>

Female Admin (Technical background preferred)

MAAS Energy Works, Inc.

Department: Operations Department
 Reports to: Director of Operations
 Compensation: Hourly starting range $18 - $28; Commensurate to Skills, Education, and Experience
 Hours: Full-time; Monday - Friday, 8:30am - 5:00pm
 Benefits
 <ul>
<li>Three weeks of paid vacation</li>
<li>Eight and a half paid holidays per year</li>
<li>Two paid flexible holidays per year</li>
<li>Paid sick time</li>
<li>ICHRA Health Insurance Reimbursement</li>
<li>100% Employer Paid Dental & Vision Insurance</li>
<li>100% Employer Paid Life Insurance</li>
<li>100% Employer Paid Prestige Medical Clinic membership for employee and dependents</li>
<li>Other benefits accrue over the first 3-24 months, 401k with matching, and quarterly profit share.</li>
</ul>
Place of Work: Corporate Headquarters, 1730 South Street, Redding, CA 96001
 Company Overview
 Maas Energy Works is the leading developer and operator of agricultural waste-to-energy systems in the United States. The Company designs, develops, constructs, and operates biogas powered renewable energy generation systems on dairy farms. Our projects include anaerobic digesters, biogas-powered electric generation, and renewable natural gas upgrading.
 Position Description
 The Operations Administrative Assistant plays a key role in supporting the day-to-day success of the Operations Department. This position provides essential administrative and organizational support across a wide range of operational functions. The ideal candidate is a systems-minded administrator who learns new software quickly, enjoys bringing order out of chaos, and takes initiative to identify and implement improvements. This role involves working closely with team members to manage invoices, purchase orders, documentation, and communications with internal and external stakeholders. The successful candidate will be proactive, detail-oriented, and an effective communicator who takes ownership of their work, who is proactive and organized individual who can manage multiple priorities, and who can work collaboratively with team members.
 Responsibilities
 <ul>
<li>Learn and utilize company systems such as MaintainX (experience preferred) and other software platforms for process tracking and workflow management.</li>
<li>Provide administrative support to the Operations Department throughout the lifecycle of company projects.</li>
<li>Prepare, process, and track purchase orders, contracts, invoices, and related documentation.</li>
<li>Maintain organized and accurate records, spreadsheets, and databases; ensure consistent document control and version tracking.</li>
<li>Serve as a key point of contact for internal and external communications related to operational and administrative matters.</li>
<li>Support inventory management, including tracking spare parts and materials as needed.</li>
<li>Coordinate meetings, including scheduling, preparing agendas, and taking minutes when required.</li>
<li>Communicate effectively with vendors, contractors, and team members to ensure timely responses and task completion.</li>
<li>Assist with preparing reports, correspondence, and other documents assigned.</li>
<li>Identify opportunities to improve efficiency and organization within the department and take initiative to implement solutions.</li>
<li>Maintain confidentiality and professionalism in all communications and documentation.</li>
</ul>
Qualifications & Skills
 <ul>
<li>Proven experience in administrative or operations support roles.</li>
<li>Experience with MaintainX or similar workflow management systems preferred.</li>
<li>Strong working knowledge of Microsoft Office Suite, including Excel and Outlook; proficiency with Adobe Acrobat.</li>
<li>Experience working with invoices, purchase orders, and vendor communications.</li>
<li>Highly organized with exceptional attention to detail.</li>
<li>Self-motivated and proactive — takes ownership of responsibilities and follows through without prompting.</li>
<li>Quick learner with the ability to grasp new systems and software efficiently.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong critical thinking and problem-solving abilities.</li>
<li>Positive attitude, adaptable, and enjoys contributing to a collaborative team environment.</li>
<li>Must be proficient in English.</li>
</ul>
Other Duties
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 Physical Demand Requirements
 Work Environment
 This job mainly operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
 Physical Demands
 This is largely a sedentary role with some travel required. This would require the ability to walk up and down stairs, and to enter, travel in, and exit vehicles and airplanes.

Operations Administrative Assistant

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