technical documentation specialist

EDJ Associates, Inc.

<div>
 
 Department:
 
 Research
 
 
 
 Location:
 
 National Institue of Health - Washington DC Area
 
 
 
 Description
 
 
 
 
 CONTINGENT HIRE NOTICE:
 
 This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract award. This position is performed primarily on-site at NIH headquarters in Bethesda, Maryland. Applicants must be able to obtain and maintain a security clearance from the federal government.
 
 
 The Documentation Specialist I develops and maintains standard operating procedures (SOPs), user guides, training materials, wiki content, presentations, and website content for the CTRO. This role ensures all documentation meets quality standards, supports Section 508 accessibility compliance, and provides proofreading and finalization of IT documentation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, update, and maintain Standard Operating Procedures (SOPs) in the NCI wiki repository.
 </li>
 <li>
 Prepare and maintain systems, programming, and operations documentation, including user reference manuals.
 </li>
 <li>
 Develop training materials, PowerPoint presentations, and website content for CTRO-related activities.
 </li>
 <li>
 Maintain, update, and manage content on the CTRO wiki hosted within the NCI environment.
 </li>
 <li>
 Proofread documentation for grammar, spelling, formatting, and compliance with NCI standards.
 </li>
 <li>
 Ensure all deliverable products comply with Section 508 accessibility requirements.
 </li>
 <li>
 Support the development and distribution of Clinical Trials Reporting Program (CTRP) correspondence and Listserv communications.
 </li>
 <li>
 Maintain the internal documentation library and provide document control/tracking services.
 </li>
 <li>
 Compose and finalize IT documentation, including specifications and user manuals, in the style and format required by the task.
 </li>
 <li>
 Coordinate with Government and contractor staff to develop related documentation.
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Expertise
 
 
 
 <ul>
 <li>
 One to three (1&ndash;3) years of experience in documentation, technical writing, or a related discipline.
 </li>
 <li>
 Knowledge and understanding of all aspects of proofreading, including grammar and spelling.
 </li>
 <li>
 Experience preparing technical documentation, user guides, and training materials.
 </li>
 <li>
 Familiarity with Section 508 accessibility standards.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to obtain and maintain a Level 1 (Non-Sensitive) NACI background investigation.
 
 
 </li>
 </ul>
 
 Tools and Technologies:
 
 
 
 <ul>
 <li>
 Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Wiki/content management systems (e.g., Confluence, SharePoint)
 </li>
 <li>
 Adobe Acrobat or similar PDF tools
 </li>
 <li>
 Section 508 compliance checking tools
 </li>
 </ul>
</div>

Documentation Specialist I

Solar2SK LLC

OverviewWe are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of a multi-company business environment. This role is critical in supporting both administrative and operational functions, with a strong emphasis on advanced computer skills, technical problem-solving, and technical documentation development.The ideal candidate will be highly tech-savvy, capable of managing systems, troubleshooting issues, and producing professional technical and engineering documentation, while also handling shipping, logistics, and material coordination. This position is ideal for someone who thrives in a fast-paced environment and can bridge the gap between office management, technical systems, and documentation workflows.ResponsibilitiesAdministrative &amp; Multi-Company Coordination<ul><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Oversee calendar management and scheduling using Google Workspace, Microsoft Office, and related tools</li><li>Coordinate administrative activities across multiple affiliated companies, ensuring organization and efficiency</li><li>Handle data entry, document management, and proofreading with high accuracy across multiple entities</li><li>Support bookkeeping activities using QuickBooks or similar accounting software</li></ul>Technical &amp; Computer Systems (HIGH PRIORITY)<ul><li>Manage and maintain digital workflows, file systems, and cloud platforms (Google Drive, SharePoint, Dropbox, etc.)</li><li>Troubleshoot day-to-day computer, software, and system issues independently</li><li>Set up and maintain computers, printers, and office technology</li><li>Work extensively in Excel/Google Sheets for data tracking, reporting, and analysis (formulas, structured data, etc.)</li><li>Assist with process automation and system improvements to increase efficiency</li><li>Manage large volumes of digital data across multiple companies</li><li>Support onboarding and management of tools such as CRM systems, project management platforms, and contractor systems (e.g., Upwork)</li></ul>Technical Documentation &amp; Engineering Support (HIGH PRIORITY)<ul><li>Create, edit, and maintain professional technical documentation using Microsoft Word and related tools</li><li>Develop and update engineering-related documents, including specifications, procedures, reports, and compliance documentation</li><li>Format documents to high professional standards, including proper structure, tables, headers/footers, and consistency</li><li>Convert, compile, and generate high-quality PDF documents from Word, Excel, and other formats</li><li>Ensure all documentation is accurate, well-organized, and version-controlled across multiple companies</li><li>Assist in preparing documentation for certifications, regulatory filings, internal processes, and project deliverables</li><li>Maintain organized digital libraries of all technical and operational documents</li><li>Support leadership and engineering teams in drafting, editing, and finalizing documentation</li></ul>Operations, Shipping &amp; Logistics<ul><li>Manage shipping and receiving operations, including preparing shipments, tracking deliveries, and coordinating with carriers</li><li>Maintain inventory tracking systems for equipment, materials, and office supplies</li><li>Coordinate procurement and restocking across multiple companies</li><li>Assist with material preparation, packaging, and staging for projects or job sites</li><li>Work with vendors and suppliers to ensure timely delivery and accuracy</li></ul>Production &amp; Coordination Support<ul><li>Assist with light material production coordination, including organizing components and tracking parts</li><li>Maintain labeling, documentation, and organization of materials</li><li>Support project coordination by tracking materials, timelines, and readiness</li></ul>General Office Support<ul><li>Coordinate office supplies and maintenance requests</li><li>Provide customer support via phone and email</li><li>Assist with clerical tasks, reporting, correspondence, and personal assistant duties</li><li>Identify opportunities to improve workflows using technology</li></ul>Experience<ul><li>Proven office management or administrative experience, preferably across multiple companies or business units</li><li>Strong technical/computer skills are REQUIRED, including:</li><li>Advanced Microsoft Word (document formatting, templates, structured documents)</li><li>Microsoft Excel / Google Sheets (data tracking and reporting)</li><li>Google Workspace and cloud file systems</li><li>Demonstrated experience creating technical documentation, engineering documents, and professional PDFs</li><li>Ability to format and produce high-quality, client- and investor-ready documents</li><li>Experience troubleshooting basic IT/software issues independently</li><li>Familiarity with QuickBooks or similar accounting software</li><li>Experience with shipping/logistics, inventory tracking, or operations coordination preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle both technical documentation work and hands-on operational tasks</li><li>Bilingual abilities are a plus</li><li>Strong problem-solving mindset and ability to learn new systems quickly</li></ul>ClosingJoin a fast-growing, multi-company organization where your technical skills, documentation expertise, and operational capabilities will play a critical role in driving efficiency and supporting growth. This role is ideal for someone who enjoys working with computers, producing high-quality documentation, and contributing across both administrative and technical functions.Pay: $85,000.00 - $105,000.00 per yearWork Location: Hybrid remote in Murphy, TX 75094

Office Manager

Siemens

<div><div>We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation&mdash; helping innovative global manufacturers design better products, faster! With the resources of a large company, and the energy of a software start-up, we have fun together while creating a world class software portfolio. Our culture encourages creativity, welcomes fresh thinking, and focuses on growth, so our people, our business, and our customers can achieve their full potential.
We are seeking a highly skilled and motivated Technical Writer with strong technical background to join our team onsite in our Charlotte office, responsible for creating clear, accurate, and comprehensive documentation that empowers our clients and supports our development processes. 
Core Competencies &amp; Skills:<ul><li>
Exceptional Writing &amp; Communication Skills:<ul><li>
Ability to explain complex technical concepts clearly, concisely, and accurately to diverse audiences (developers, end-users, product managers).</li><li>
Strong command of grammar, punctuation, and style.</li><li>
Excellent verbal communication skills for interviewing Subject Matter Experts (SMEs), participating in meetings, and presenting information.</li><li>
Ability to adapt writing style and tone for different types of documentation (e.g., user guides, API references, release notes, internal process docs).</li></ul></li><li>
Technical Aptitude &amp; Understanding:<ul><li>
Demonstrated ability to quickly learn and understand complex software products, features, and technical concepts.</li><li>
Comfort with software development environments and basic understanding of software development lifecycle (SDLC).</li><li>
Ability to read and interpret technical specifications, user stories, and code snippets (e.g., JSON, YAML, XML).</li><li>
Ability to design and implement automations and integrations to improve the writing process and try out the platform's functionalities.</li><li>
Good understanding of AI tools and ability to use them to improve writing workflow.</li></ul></li><li>
Docs-as-Code &amp; Version Control Proficiency:<ul><li>
Strong proficiency with Markdown for content creation.</li><li>
Experience with Git for version control and collaborative documentation workflows (e.g., branching, merging, pull requests).</li><li>
Familiarity with Git platforms such as GitLab or GitHub.</li></ul></li><li>
Agile Methodology Experience:<ul><li>
Proven experience working in an Agile/Scrum development environment.</li><li>
Familiarity with Agile ceremonies (e.g., sprint planning, daily stand-ups, sprint reviews, retrospectives).</li><li>
Understanding of how documentation integrates into sprints, epics, and release cycles.</li></ul></li><li>
Collaboration &amp; Interpersonal Skills:<ul><li>
Ability to work effectively and collaboratively with cross-functional teams including software engineers, product managers, QA, and support.</li><li>
Proactive in seeking out information and building relationships with SMEs.</li><li>
Strong interviewing and information-gathering skills.</li></ul></li></ul> 
Tools &amp; Technologies:<ul><li>
Authoring: Markdown.</li><li>
Version Control: Git.</li><li>
Static Site Generators: Experience with tools like MkDocs, Hugo, Jekyll, Sphinx, Docusaurus, or similar is highly desirable.</li><li>
Issue Tracking: Jira, Azure DevOps, or similar project management tools.</li><li>
Diagramming: Tools like Draw.io, Mermaid, Lucidchart, or Visio for creating visual aids.</li><li>
Image Editing: Basic image manipulation and screenshot tools.</li><li>
Video Editing: Basic video editing with tools like Camtasia or ClipChamp.</li></ul> 
Key Responsibilities:<ul><li>
Plan, research, write, edit, and maintain high-quality technical documentation for various audiences.</li><li>
Collaborate with product and engineering teams to ensure documentation is accurate, complete, and delivered on time with product releases.</li><li>
Participate in Agile development processes, including sprint planning and reviews.</li><li>
Manage documentation repositories using Git and Markdown.</li><li>
Contribute to the continuous improvement of documentation processes, tools, and standards.</li></ul> 
Qualifications &amp; Experience:<ul><li>
Bachelor's degree in Technical Communication, English, Journalism, Computer Science, or a related field.</li><li>
5-10 years of experience as a Technical Writer in a software development or technology-focused environment.</li><li>
A strong portfolio of writing samples demonstrating clear, concise, and accurate technical documentation.</li><li>
Background education or experience in developing software is highly recommended.</li></ul> 
Desirable:<ul><li>
Experience with video tutorial creation or basic video editing.</li><li>
Knowledge of Information Architecture principles and content strategy.</li><li>
Experience with API documentation (e.g., OpenAPI/Swagger).</li></ul><div>
Why us?
Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software. A collection of over 377,000 minds building the future one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!
Siemens Software. Transform the Everyday with Us
#LI-PLM
#LI-HYBRID
#SWSaaS 
 
</div></div>90,000 162,000 3-5</div>

Technical Content Engineer

Optimal Inc.

<div>Summary: 
The main function of a Technical Writer is to write technical materials, such as equipment materials, appendices, or operating and maintenance instructions. A typical technical writer is responsible for organizing, editing and maintaining technical records and files.
Job Responsibilities: 
Organize material and complete writing assignment according to set standards regarding order, clarity, conciseness, style and terminology 
Maintain records and files of work and revisions 
Confer with client to establish technical specifications and to determine subject material to be developed for publication
Qualifications: 
Bachelor's degree in a technical field such as computer science or English, journalism, communications 
0-2 years experience required 
Experience in in creating documentation for a technical audience 
Excellent writing, editing, and communication skills 
Ability to read some programming code 
Critical thinking and problem-solving skills</div>

Technical Writer

Abdullah A. Al-Barrak & Son Co.

<div>
 ABIS is seeking a highly organized and detail-oriented Technical Document Controller to join our team. In this role, you will be responsible for managing and maintaining all technical documents related to projects, ensuring that documentation is accurate, up-to-date, and easily accessible to relevant stakeholders. You will coordinate with engineering, project management, and other departments to facilitate efficient document flow and compliance with company and client standards. Your role is crucial in supporting smooth project execution and maintaining proper records for audit and reference purposes.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Receive, register, and distribute technical documents according to the company's document control procedures
 </li>
 <li>
 Maintain the document management system, ensuring all files are correctly archived and easily retrievable
 </li>
 <li>
 Coordinate with project teams to ensure timely submission and approval of documents
 </li>
 <li>
 Ensure compliance with project and client documentation standards
 </li>
 <li>
 Prepare and maintain document logs, status reports, and distribution lists
 </li>
 <li>
 Assist in audits and inspections related to document control processes
 </li>
 <li>
 Provide training and support on document control procedures to team members as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Mechanical or relevant, Engineering,
 </li>
 <li>
 Proven experience as a Document Controller or similar role, preferably in engineering or construction projects
 </li>
 <li>
 Familiarity with document management systems (DMS) and software such or equivalent
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail and ability to handle confidential information
 </li>
 <li>
 Proficient in MS Office suite
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Knowledge of relevant industry standards and procedures is a plus
 </li>
 </ul>
</div>

Technical Document Controller

ABIS

<div>ABIS is seeking a highly organized and detail-oriented Technical Document Controller to join our team. In this role, you will be responsible for managing and maintaining all technical documents related to projects, ensuring that documentation is accurate, up-to-date, and easily accessible to relevant stakeholders. You will coordinate with engineering, project management, and other departments to facilitate efficient document flow and compliance with company and client standards. Your role is crucial in supporting smooth project execution and maintaining proper records for audit and reference purposes. 
Responsibilities<ul><li>
Receive, register, and distribute technical documents according to the company&rsquo;s document control procedures.</li><li>
Maintain the document management system, ensuring all files are correctly archived and easily retrievable.</li><li>
Coordinate with project teams to ensure timely submission and approval of documents.</li><li>
Ensure compliance with project and client documentation standards.</li><li>
Prepare and maintain document logs, status reports, and distribution lists.</li><li>
Assist in audits and inspections related to document control processes.</li><li>
Provide training and support on document control procedures to team members as needed.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Mechanical or relevant, Engineering,</li><li>
Proven experience as a Document Controller or similar role, preferably in engineering or construction projects.</li><li>
Familiarity with document management systems (DMS) and software such or equivalent.</li><li>
Strong organizational and communication skills.</li><li>
Attention to detail and ability to handle confidential information.</li><li>
Proficient in MS Office suite.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Knowledge of relevant industry standards and procedures is a plus.</li></ul></div>

Intellibee Inc

<div><div><div>DAILY DUTIES / RESPONSIBILITIES:
THIS IMPLEMENTATION ASSISTANCE WOULD INCLUDE, BUT IS NOT LIMITED TO:<ul><li>
STATUS REPORTING OF OPERATIONAL SUPPORT TASKS AND RELATED WORK EFFORTS.</li><li>
IDENTIFYING METRICS AND KEY PERFORMANCE INDICATORS (KPIS) OF PROCESSES AND THEIR OUTPUT.</li><li>
CREATE, MANAGE AND MAINTAIN POLICY, PLAN, PROCESS, PROCEDURE AND OTHER PROGRAM DOCUMENTS SUCH AS PROCESS FLOWS, STANDARD OPERATING PROCEDURES, DESK MANUALS AND PROCEDURAL GUIDELINES.</li><li>
REVIEW, EDIT, AND MAINTAIN DOCUMENTATION CONSISTENCY AND ACCURACY FOR DOCUMENTATION SUBMITTED BY BOTH STAFF AND VENDORS</li><li>
MONITOR AND SUPPORT DEADLINES, MILESTONES AND ACTIVITIES</li><li>
APPLY CHANGE, RISK AND RESOURCE MANAGEMENT</li><li>
DOCUMENT ALL MEETINGS ATTENDED, DIRECTIVES, AND SIGNIFICANT PHONE CONVERSATIONS.</li><li>
DEVELOP AND DELIVER PROFESSIONAL TECHNICAL PROGRAM UPDATES TO DIS LEADERSHIP AND SUPPORTING STAFF.</li><li>
COMMUNICATES WITH IT LEADERSHIP, BUSINESS LEADERSHIP AND IT BUSINESS CONSULTANTS TO COMMUNICATE PROGRAM STRATEGY, DIRECTION AND CHANGES.</li><li>
RESPONSIBLE FOR TRACKING KEY PROJECT MILESTONES AND RECOMMENDING ADJUSTMENTS TO PROJECT MANAGERS</li><li>
MUST POSSESS EXTENSIVE KNOWLEDGE AND EXPERTISE IN THE USE OF MICROSOFT OFFICE TOOLS.</li></ul>
REQUIRED SKILLS (RANK IN ORDER OF IMPORTANCE):<ul><li>
EXCELLENT TECHNICAL WRITING SKILLS; TECHNICAL WRITING EXPERIENCE</li><li>
ABILITY TO CREATE EFFECTIVE AND CLEAR PROCESS FLOWS AND SIMILAR DIAGRAMS IN POWERPOINT OR VISIO</li></ul>
PREFERRED SKILLS (RANK IN ORDER OF IMPORTANCE):<ul><li>
SIMULTANEOUSLY MANAGE MULTIPLE REPORTING REQUIREMENTS</li><li>
STRONG SCHEDULE MANAGEMENT AND PLANNING SKILLS</li><li>
SUPPORT REGULATORY COMPLIANCE PROJECTS</li><li>
5+ YEARS OF EXPERIENCE IN TECHNICAL WRITING</li><li>
EXPERIENCE WITH TECHNICAL SOP DOCUMENTATION AND GRAPHIC CREATION IN VISIO</li></ul>
REQUIRED EDUCATION/CERTIFICATIONS:<ul><li>
BACHELOR&rsquo;S DEGREE OR AN ASSOCIATE&rsquo;S DEGREE WITH 2 YEARS OF EXPERIENCE</li></ul>
SOFT SKILLS:<ul><li>
EXCELLENT PROBLEM-SOLVING ABILITY</li><li>
EXCELLENT TEAM PLAYER</li><li>
EXCELLENT COMMUNICATION (WRITTEN AND VERBAL) SKILLS</li><li>
ABILITY TO WORK AT A HIGH-VOLUME AND FAST PACE</li><li>
STRONG COLLABORATOR AND STRONG ABILITY TO MEET DEADLINES</li><li>
ABILITY TO IDENTIFY, MAP, AND SUPPORT BUSINESS PROCESSES</li></ul>
Benefits at IntelliBee<ul><li>
Long-Term Stability: Join us on a multi-year opportunities with room to grow.</li><li>
Comprehensive Health Coverage: Access quality healthcare benefits to keep you and your family well.</li><li>
Future Planning: Enroll in our 401(k) program and invest in your financial security.</li><li>
GC Assistance: We support immediate Green Card processing, if required.</li></ul></div></div></div>

Technical Writing Business Analyst - Project Lead

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Documentation Specialist I

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Technical Writing Business Analyst - Project Lead