technical proposal writer

OE Solar

<div>Description:

OE Solar is seeking a highly organized, detail-oriented Construction Proposal Writer / RFP Specialist to support our growing renewable energy and construction team. This role is responsible for developing clear, compelling, and competitive proposals for public and private-sector construction opportunities, including RFPs, RFQs, and competitive bids.
The ideal candidate is an experienced writer who thrives in a deadline-driven environment, understands construction or EPC workflows, and excels at coordinating complex proposal submissions across multiple internal teams. This position plays a critical role in helping OE Solar win new work by clearly communicating our expertise, qualifications, and value.<h2 class="jobSectionHeader"> 
Key Responsibilities</h2><h3 class="jobSectionHeader">
Proposal &amp; RFP Development</h3><ul><li>
Lead the development and submission of all RFP, RFQ, and BID responses, ensuring accuracy, compliance, and on-time delivery</li><li>
Identify, track, and manage proposal opportunities across multiple procurement and bid platforms</li><li>
Review and analyze solicitation documents, technical requirements, scopes of work, and evaluation criteria</li><li>
Write persuasive, customized proposal narratives that align with client needs and scoring requirements</li><li>
Prepare, assemble, format, and submit all required documents including pricing sheets, forms, appendices, and supporting materials</li><li>
Manage electronic submissions and maintain logins/credentials for procurement portals</li><li>
Maintain and continuously improve proposal templates, boilerplate content, resumes, project descriptions, and company qualifications</li></ul><h3 class="jobSectionHeader">
Project Coordination &amp; Content Management</h3><ul><li>
Schedule and lead proposal kickoff meetings; manage schedules, assignments, and internal deadlines</li><li>
Collaborate with Project Managers, Engineers, Marketing, Sales, and Subject Matter Experts to gather technical content and supporting information</li><li>
Coordinate inputs such as project descriptions, references, site photos, resumes, certifications, and technical documentation</li><li>
Ensure consistency, accuracy, and quality across all proposal sections and contributors</li><li>
Maintain a centralized content library and organized digital filing system for proposal and marketing materials</li><li>
Track proposal status, submission history, deadlines, revisions, and follow-up actions</li><li>
Attend pre-bid meetings, site walks, and RFP informational sessions as required</li></ul><h3 class="jobSectionHeader">
Writing, Editing &amp; Quality Control</h3><ul><li>
Write and edit proposal narratives, qualifications packages, capability statements, and procurement-related documentation</li><li>
Apply strong proofreading and editing skills to ensure clarity, accuracy, consistency, and compliance</li><li>
Adapt tone and messaging to suit public-sector, private-sector, and utility clients</li><li>
Ensure all submissions meet internal brand standards and applicable state or agency procurement requirements</li></ul> 
Requirements:

 Qualifications<ul><li>
3&ndash;5 years of professional experience in proposal writing, RFP development, technical writing, or copywriting</li><li>
Experience in construction, solar, renewable energy, engineering, or EPC environments strongly preferred</li><li>
Exceptional written English skills; degree in English, Communications, Journalism, or a related field preferred</li><li>
Working knowledge of government and public-sector procurement processes (RFP/RFQ/BID)</li><li>
Familiarity with state or municipal procurement requirements (New York experience a plus)</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat</li><li>
Strong organizational and time-management skills with the ability to manage multiple deadlines</li><li>
Excellent interpersonal, written, and verbal communication skills</li></ul>
Benefits:<ul><li>
Health, dental, and vision insurance</li><li>
Paid time off (PTO)</li><li>
Paid holidays</li><li>
Work Location in Person - Albuquerque NM</li></ul></div>

Proposal Writer / RFP Specialist

Virtelligence

Senior Proposal Manager / Proposal Writer (IT Consulting | Public &amp; Commercial Sectors) About Virtelligence:Virtelligence is a leading global IT and healthcare technology consulting firm with over 25 years of experience, supporting more than 200 health systems and enterprise clients worldwide. We specialize in digital transformation, cloud adoption, and innovative workforce solutions.Website: https://www.virtelligence.comLinkedIn: https://www.linkedin.com/company/virtelligence/Work Details: &bull; Working Hours: Full-time (8:00 PM &ndash; 5:00 AM (Night Shift))&bull; Working Days: Monday to Friday<ul><li>Job Location: I10/03, Islamabad, Pakistan (On-site)</li></ul><ul><li>Experience: 7&ndash;10 years Proposal Manager / Proposal Writer</li></ul>About the job Virtelligence is seeking a Senior Proposal Manager / Proposal Writer to lead complex, high-valueproposal efforts across federal, state, county, healthcare, and commercial sectors.This is a senior, hands-on role for a proposal professional who has successfully delivered winningresponses across RFPs, RFIs, RFQs, IDIQs, and Task Orders, and can translate technical solutions intocompelling, compliant, and differentiated proposals.What You Will Own <ul><li>Lead end-to-end development of responses to RFPs, RFIs, RFQs, IDIQs, and Task Orders across</li></ul>multiple industries<ul><li>Analyze solicitations and define compliant proposal structures, requirements, and response</li></ul>strategies<ul><li>Develop and articulate win themes, differentiators, value propositions, risks, and mitigation</li></ul>strategies<ul><li>Write and integrate content across technical, management, staffing, and past performance</li></ul>volumes<ul><li>Collaborate with internal teams, subcontractors, and partners to build complete proposal responses</li></ul><ul><li>Conduct compliance reviews, identify gaps, and ensure alignment with evaluation criteria</li></ul><ul><li>Consolidate contributions from multiple stakeholders into a single, cohesive narrative voice</li></ul><ul><li>Interview SMEs and translate complex technical input into clear, client-focused messaging</li></ul><ul><li>Ensure consistency in messaging, tone, and positioning across the entire proposal</li></ul>Proposal Strategy &amp; Execution<ul><li>Manage proposal timelines, priorities, and deliverables to meet strict deadlines</li></ul><ul><li>Support capture planning and pre-RFP preparation activities</li></ul><ul><li>Perform market research and competitive analysis to strengthen proposal positioning</li></ul><ul><li>Maintain and expand a proposal content library (case studies, resumes, technical content,</li></ul>templates)<ul><li>Track upcoming opportunities and support pipeline development efforts</li></ul>Tools, Systems &amp; Modern Capabilities<ul><li>Utilize tools such as GovWin, GovTribe, SAM.gov, FPDS, CRM systems (Salesforce/HubSpot)</li></ul><ul><li>Leverage AI tools (ChatGPT, Copilot, generative AI) to enhance content development and</li></ul>efficiency<ul><li>Use Microsoft Office and collaboration platforms to produce high-quality deliverables</li></ul>Required Qualifications <ul><li>7&ndash;10+ years of experience in proposal writing and management across public and/or commercial</li></ul>sectors<ul><li>Proven experience responding to small to large RFPs, IDIQs, and Task Orders</li></ul><ul><li>Strong understanding of government and enterprise procurement processes</li></ul><ul><li>Demonstrated ability to produce compliant, competitive, and winning proposals</li></ul><ul><li>Excellent writing, editing, and storytelling skills</li></ul><ul><li>Strong project management and organizational skills</li></ul><ul><li>Ability to work in a fast-paced, deadline-driven environment, including extended hours when</li></ul>needed<ul><li>Experience working with cross-functional teams, partners, and subcontractors</li></ul>Preferred Experience <ul><li>Experience across healthcare, IT consulting, digital transformation, or enterprise services</li></ul><ul><li>Familiarity with regulated environments (federal, state, healthcare, financial services)</li></ul><ul><li>Exposure to proposal methodologies (e.g., Shipley, APMP)</li></ul><ul><li>Experience supporting technical solutions such as EHR/ERP, cloud, infrastructure, data, or</li></ul>managed servicesIf you are a senior proposal professional who can combine strategy, writing, and execution to wincomplex deals, we would like to connect.Why Virtelligence <ul><li>Direct impact on U.S. market growth</li></ul><ul><li>Close collaboration with executive leadership</li></ul><ul><li>Opportunity to shape brand positioning in a competitive healthcare IT landscape</li></ul><ul><li>Global consulting platform with strong delivery capabilities</li></ul><ul><li>Performance-focused culture with high visibility</li></ul>Location &amp; Work Model On-Site &ndash; IslamabadAligned with U.S. business hoursRequirements added by the job poster <ul><li>7+ years of experience in Writing/Editing</li></ul><ul><li>Bachelor's Degree</li></ul><ul><li>7+ years of work experience with Digital Marketing</li></ul><ul><li>Working in an onsite setting</li></ul><ul><li>5+ years of work experience with AI for Marketing</li></ul><ul><li>7+ years of IT Services and IT Consulting experience</li></ul>Work Location: In person

Senior Proposal Manager / Proposal Writer

<div>iT1, a leading national technology solutions provider headquartered in Tempe, Arizona, is seeking a skilled and experienced Document Manager and Proposal Writer to join our growing team. Recognized as one of Arizona&rsquo;s Best Places to Work for more than a decade, iT1 is committed to excellence, collaboration, and employee growth.
In this role, the Document Manager and Proposal Writer will support revenue growth through the creation, management, and execution of high‑quality proposals, contracts, and business documentation. This position plays a critical role in responding to commercial and federal RFPs/RFQs, managing the end‑to‑end contract lifecycle, and ensuring alignment across sales, legal, and operations. 
 
 
Requirements 
Proposal &amp; RFP Management<ul><li>
Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
</li><li>Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
</li><li>Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
</li><li>Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
</li><li>Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
</li></ul>Document &amp; Contract Lifecycle Management<ul><li>
Own the contract lifecycle process from draft through execution and renewal.
</li><li>Coordinate and manage redline reviews between internal stakeholders and external parties.
</li><li>Track contract status, approvals, and execution timelines.
</li><li>Ensure proper version control, document storage, and audit readiness.
</li><li>Partner with legal and sales leadership to mitigate risk and ensure compliance.
</li></ul>CRM &amp; Systems Management<ul><li>
Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
</li><li>Track key milestones such as submission dates, contract execution, and renewal timelines.
</li><li>Generate reports and dashboards related to pipeline support, proposal activity, and contract status.</li></ul> 
Process Optimization &amp; Governance<ul><li>
Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
</li><li>Identify opportunities to improve efficiency, turnaround time, and win rates.
</li><li>Ensure compliance with ISO 9001:2015 as it pertains to document management</li></ul>
Qualifications
Required<ul><li>
3&ndash;7+ years of experience in proposal writing, contract management, or document management.
</li><li>Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
</li><li>Strong writing, editing, and proofreading skills with high attention to detail.
</li><li>Experience coordinating cross-functional teams (sales, legal, technical).
</li><li>Familiarity with CRM systems (Salesforce preferred) and document management tools.
</li><li>Ability to manage multiple projects simultaneously in a fast-paced environment.
</li></ul>Preferred<ul><li>
Experience with federal/government contracting and compliance requirements.
</li><li>Knowledge of IT solutions, VAR/reseller environments, or technology services.
</li><li>Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms.
</li><li>Understanding of contract terms, redlining, and negotiation processes.
</li><li>Familiarity with ISO standards and regulatory frameworks.</li><li>
Experience with project management methodologies.</li></ul>
Physical Demands:<ul><li>
Sit at a computer for 8 hours per day</li><li>
Keyboarding for 8 hours per day</li><li>
Near Vision (working with small objects or reading small print)</li><li>
Speaking (communicating information to clients / coworkers)</li><li>
Hearing Requirements (In person speech, telephone, other sounds)</li></ul>
Job Location:<ul><li>
Remote if located outside of a reasonable commute.</li>
Hybrid if local to the Tempe/Phoenix, Arizona area. 
<li>
</li></ul> 
 
Benefits 
<ul><li>
Medical, dental, and vision benefits with highly subsidized premiums</li><li>
Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off</li><li>
401(k) Plan with employer match</li><li>
Onsite Fitness Center</li><li>
Onsite Monthly Massages</li></ul><ul><li>iT1 is an equal opportunity employer. Employment decisions are made without regard to race, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or other characteristics protected by law.</li></ul></div>

Document Manager and Proposal Writer

IonQ

<div><div>About IonQ: 

IonQ, Inc. [NYSE: IONQ] is the world's leading quantum platform and merchant supplier - delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ's newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting-edge systems that have been helping customers and partners including Amazon Web Services, and AstraZeneca achieve 20x performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance. 
 
Headquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before.</div>
Location: This position can work onsite or hybrid from one of our offices (College Park, MD or Bothell, WA) or fully remote in the US. 
Travel: Up to 10% travel, primarily domestic. 
Job ID: 1510

The Role: 

We are looking for an Staff Enterprise Proposal Writer to join our Go-to-Market / Enterprise Proposals team. As an Enterprise Proposal Writer, you'll be part of a cross-functional team whose mission is to help IonQ turn breakthrough quantum technologies into persuasive commercial narratives that win customer confidence and accelerate revenue.

In this role, you will report to the Staff Enterprise Proposal Writer and partner with field engineering, engineering, product, marketing, sales, business development, legal, and finance to create compliant, differentiated, high-quality responses for enterprise opportunities. The ideal candidate is a disciplined storyteller who can simplify complex technical requirements into crisp business outcomes and keep the bar high under deadline pressure.

Responsibilities:
<ul>
<li>Write, edit, and refine proposal content for enterprise RFPs, RFIs, RFQs, compliance matrices, and related response materials.</li>
<li>Partner with the Proposal Manager and cross-functional subject matter experts to gather inputs, clarify requirements, and turn technical details into clear, customer-relevant narrative.</li>
<li>Translate complex information about IonQ's compute, networking, sensing, and security capabilities into compelling value propositions for business and technical audiences.</li>
<li>Develop high-quality executive summaries, solution descriptions, implementation narratives, company qualification sections, and tailored answers to customer requirements.</li>
<li>Ensure every response is accurate, compliant, well-structured, and aligned to IonQ's positioning, win themes, and brand voice.</li>
<li>Interview stakeholders efficiently, identify missing information quickly, and synthesize inputs into polished first drafts with minimal rework.</li>
<li>Support the creation and maintenance of reusable proposal assets, boilerplate, proof points, and content-library materials that improve response speed and consistency.</li>
<li>Contribute to review cycles by incorporating feedback rapidly, tightening language, and improving clarity, readability, and persuasion.</li>
<li>Manage multiple deadlines and shifting priorities while maintaining quality, version control, and attention to detail.</li>
<li>Help elevate the overall standard of IonQ's commercial proposal output by identifying messaging gaps, process improvements, and repeatable best practices.</li>
</ul>
What Success Looks Like
<ul>
<li>Month 3 &mdash; You know IonQ's portfolio well enough to write about trapped-ion computing, quantum networking, and security without leaning on SMEs for every sentence. Your first drafts are compliant, well-structured, and require minimal rework. You're operating inside the Proposal Manager's rhythm and have built the cross-functional relationships that make fast turnarounds possible.</li>
<li>Month 6 &mdash; You're managing multiple live opportunities simultaneously &mdash; international, enterprise, and partner-facing &mdash; and delivering executive summaries, solution narratives, and compliance matrices on deadline without dropping quality. The content library is better because you're in it. Revision cycles are shorter because your calibration to IonQ's voice and positioning is sharp.</li>
<li>Month 9 &mdash; You're the writer people trust when the opportunity matters. Your reusable assets are cutting response time across the team. You're not waiting to be asked &mdash; you're flagging messaging gaps, spotting inconsistencies in how we tell our story, and making the whole proposal function faster and more credible. At a company moving as fast as IonQ, that kind of ownership compounds quickly.</li>
</ul>
Requirements:
<ul>
<li>8+ years of professional experience in proposal writing, technical writing, solutions writing, sales content development, or a related field within enterprise technology, deep tech, cybersecurity, networking, hardware, cloud, or B2B SaaS.</li>
<li>Bachelor's degree in Communications, English, Journalism, Technical Writing, Business, Marketing, or equivalent practical experience.</li>
<li>Proven experience writing clear, compliant, and persuasive responses to customer requirements in RFP, RFI, RFQ, questionnaire, or similar structured-response environments.</li>
<li>Strong ability to absorb technical input quickly and translate it into language that is understandable, credible, and motivating for mixed audiences.</li>
<li>Excellent writing, editing, interviewing, and storytelling skills, with a sharp eye for structure, consistency, grammar, and message quality.</li>
<li>Experience collaborating effectively with subject matter experts across technical and commercial teams in a fast-moving, cross-functional environment.</li>
<li>Strong organization and time-management skills, with the ability to manage multiple assignments simultaneously and meet hard deadlines.</li>
<li>High ownership, curiosity, and follow-through; a doer who proactively closes gaps and keeps work moving forward.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>APMP Foundation or other proposal-writing / proposal-management training.</li>
<li>Experience writing for complex enterprise technologies such as quantum, cybersecurity, networking, AI infrastructure, cloud platforms, or advanced hardware.</li>
<li>Experience drafting executive summaries, customer-facing business cases, security questionnaire responses, and differentiated solution narratives.</li>
<li>Familiarity with proposal management tools, content-library systems, and AI-assisted drafting workflows used responsibly in commercial proposal environments.</li>
<li>Experience in a startup or high-growth environment where speed, adaptability, and clarity directly influence revenue outcomes.</li></ul> 
 
The approximate base salary range for this position is $97,123 - $126,652. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.<div>
Compensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401K, unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment.

At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued. 
 
We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.

US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying &quot;U.S. Person&quot; (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.
US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.

If you are interested in being a part of our team and mission, we encourage you to apply!</div></div>

Staff Enterprise Proposal Writer

Orbis Operations

<div>ORBIS is seeking a detail-oriented Senior Proposal Writer to support our Business Development (BD) and Capture teams. This role is responsible for developing strategic, compelling, and customer-focused responses to Requests for Proposal (RFPs) in support of federal government contracts within the Intelligence Community.
The ideal candidate is a strong communicator who can work independently, think critically, and produce high-quality written content in a fast-paced environment while collaborating effectively with BD/Capture teams and Subject Matter Experts (SMEs) across the organization.
Duties &amp; Responsibilities
<ul><li>Develop, write, and edit proposal content with a focus on technical accuracy, compliance, and persuasive messaging (RFPs, RFIs, white papers, and related deliverables)</li></ul>
<ul><li>Write clear, compliant, compelling, persuasive, proposal text.</li></ul>
<ul><li>Effectively communicate and employ interviewing skills to gather needed information from internal and external personnel to support writing activities</li></ul>
<ul><li>Ensure adherence to proposal style guides, templates, and standards (voice, tone, terminology, acronyms, and formatting)</li></ul>
<ul><li>Format proposal documents to meet submission requirements and maintain a professional presentation</li></ul>
<ul><li>Maintain disciplined version control and configuration management practices to reduce risk and rework</li></ul>
<ul><li>Review and refine content to ensure clarity, consistency, and alignment with customer requirements</li></ul>
<ul><li>Collaborate with capture managers, SMEs, program managers, and business leaders to validate technical accuracy and messaging</li></ul>
<ul><li>Support and participate in color team reviews (Pink, Red, Gold), including comment adjudication and action tracking</li></ul>
<ul><li>Leverage AI tools to improve proposal quality, efficiency, and content development</li></ul>
<ul><li>Identify and mitigate proposal risks across active opportunities - Develop and implement process improvements to help improve proposal quality.</li></ul>
Education &amp; Experience
<ul><li>Active TS/SCI clearance &ndash; Poly is desirable</li></ul>
<ul><li>Bachelor&rsquo;s degree in Journalism, Marketing, English, Communications, or a related field</li></ul>
<ul><li>Minimum of 10 years of proposal writing experience, preferably supporting federal or Intelligence Community customers</li></ul>
<ul><li>Demonstrated success writing and leading technical, management, transition, staffing, and/or corporate experience &amp; past performance volumes for complex efforts</li></ul>
Required Skills &amp; Abilities
<ul><li>Strong understanding of ORBIS mission, capabilities, and services</li></ul>
<ul><li>Ability to manage the full RFP lifecycle from kickoff through submission</li></ul>
<ul><li>Experience developing RFIs, white papers, and unsolicited proposals</li></ul>
<ul><li>Proficiency in maintaining proposal repositories and reusable content libraries</li></ul>
<ul><li>Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)</li></ul>
<ul><li>Experience with proposal tracking tools, compliance matrices, and SharePoint workflows</li></ul>
<ul><li>Knowledge of Controlled Unclassified Information (CUI) requirements</li></ul>
<ul><li>Excellent writing, editing, and proofreading skills with strong attention to detail</li></ul>
<ul><li>Ability to translate complex technical input into clear, customer-focused narrative</li></ul>
<ul><li>Strong organizational and time management skills with the ability to manage multiple priorities and deadlines</li></ul>
<ul><li>Critical thinking skills and ability to work independently</li></ul>
<ul><li>Willingness to adopt and integrate AI tools into proposal workflows</li></ul>
Desired Skills &amp; Abilities
<ul><li>Familiarity with Shipley or APMP methodologies</li></ul>
<ul><li>Experience supporting federal government proposal efforts</li></ul>
<ul><li>Knowledge of proposal development processes and compliance standards</li></ul>
<ul><li>Background in marketing coordination or business development support</li></ul>
<ul><li>Experience supporting industry engagement activities or events</li></ul>
Physical Requirements
<ul><li>Prolonged periods of sitting and working at a computer</li></ul>
<ul><li>Participation in virtual and in-person meetings</li></ul>
<ul><li>Ability to attend planned meetings and work in classified space for prolong time periods within the Washington Metro Area region.</li></ul>
<ul><li>Ability to travel to support proposal efforts, primarily in the Washington Metro Area (WMA), to work on classified responses</li></ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.</div>

Senior Proposal Writer

Oneida Innovations Group

<div>Oneida Innovations Group companies have a long history of providing IT and cyber services to the U.S. Department of Defense; our agility and focus on business relationship and satisfaction has led to DoD customers approaching us for help with requirements that have traditionally been contracted out to large system integrators. We also support numerous private sector industries including healthcare, hospitality and gaming, higher education and more. Ours is a legacy built on trust, loyalty, and exceptional service. We are currently seeking a Proposal Manager &amp; Senior Writer to join our Proposal Team. 
 
The Proposal Manager &amp; Senior Writer will be responsible for both managing proposals and authoring a wide variety of proposal content to support the needs of Oneida Innovations Group's growing Business Development team. The successful candidate will have proposal development experience with IT service companies, showcasing an ability to author new or edit existing content related to cybersecurity, software development, network and telecommunications engineering, and general IT support services. Experience working in the Federal/DoD space is required. 
Applicants must submit a portfolio that showcases a variety of work, including at least one long-form authored piece such as a branded white paper or case study (understanding redactions may be necessary to maintain confidentiality). Submitted samples should reflect an understanding of enterprise-level information technology services, hardware, or other highly technical subject matter. 
Responsibilities include:<ul><li>
Participate in all phases of the proposal process including proposal strategy planning, content writing and development, internal review, and production, ensuring that all materials are client-focused and clearly articulate our compelling business value.</li><li>
Coordinate proposal management activities with internal staff and teammates for writing assignments, document template creation, proposal schedule creation, proposal kick off deck creation, compliance matrix creation, and prepare proposal executive summaries for final bid review while adhering to company standards and processes.
</li><li>Supervise small proposal team; provide guidance and direction for all writing assignments. Ensure remote team members are working effectively and are able to meet all deadlines with quality content and written responses to RFIs, Sources Sought, RFPs, etc.
</li><li>Provide oversight and quality assurance in leveraging AI-enabled proposal development tool (GovDash); ensures proposal team is appropriately leveraging use of the tool with &quot;human-in-the-loop&quot; review and input for compliance and accuracy.</li><li>
Independently research and write compelling original technical proposal content driven by the evolving needs of our Business Development team. Review, edit, and rewrite content developed by others. Integrate content into proposal response documents.</li><li>
Independently research and write technical content for business development efforts, white papers, and case studies in key customer verticals.</li><li>
Contribute to the design and development of professional templates in line with company branding in MS Word, PowerPoint, Excel, and Adobe Creative Suite, for internal and external use.</li><li>
Work with Graphic Designer to turn concepts and ideas into proposal graphics.</li><li>
Read and review RFIs and RFPs and develop templates and response content that is compliant with all instructions and criteria.</li><li>
Lead color team reviews with proposal team and other stakeholders.</li><li>
Track proposal deadlines and ensure compliant and accurate proposal submission.</li><li>
Create, maintain, and update opportunity records in company CRM and on Team calendars.</li><li>
Perform other duties as assigned.</li></ul> 
Requirements: 
<ul><li>
US citizen eligible for Secret security clearance.</li><li>
Bachelor of Science degree in Engineering, Computer Science, Cybersecurity, IT, or related STEM field and 8-10 years of work experience writing IT service proposals for Federal contracts; minimum of 5 years of work experience performing proposal management duties in addition to writing.</li><li>
Knowledge of Federal/DoD contracting, and proven experience writing and managing winning Federal/DoD proposals over $30M in value. Experience with 8(a) sole source proposals a plus.</li><li>
Experience utilizing an AI-enabled proposal development tool and generating prompts is highly preferred.</li><li>
Proven experience independently writing original technical proposal content for topics such as IT, cyber, networking, software development, etc.</li><li>
Proven experience working in a small team and/or small business with limited proposal resources.</li><li>
Excellent attention to detail and organizational skills.</li><li>
Excellent time management and multitasking skills. Ability to work well under pressure and with tight deadlines.</li><li>
Self-starter with strong critical thinking skills.</li><li>
Willing to work outside of normal business hours, including evenings and weekends if necessary to meet proposal deadlines.</li><li>
Comfortable working with others at all levels of the organization.</li><li>
Able to collaborate effectively with technical and non-technical teams to gather input from multiple stakeholders and drive business results.</li><li>
Exceptional ability to translate complex topics into clear, concise, and compelling content to educate and inspire decision makers across key industry verticals.</li><li>
Advanced knowledge of MS Office, including MS Word, PowerPoint, and Excel, including creating templates, setting styles, using formulas and macros.</li><li>
Knowledge of Adobe Creative Suite programs, including InDesign, Illustrator, and Acrobat Pro.</li><li>
Strong writing, editing, and proofreading skills.</li><li>
Knowledge of Federal/DoD contracting, FAR/DFARs.</li><li>
Knowledge of Shipley capture and proposal process.</li><li>
Experience using GovWin, SAM.gov, PIEE, GSA eBuy, and other industry standard resources and portals.</li></ul> 
Travel Requirements:
&lt;10% of the time (occasional attendance at tradeshows or conventions) 
Security Requirements:
Clearance Level required at Start Date: N/A 
Oneida Innovations Group is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.</div>

Proposal Manager & Senior Writer - Government Contracts

<div>ORBIS is seeking a detail-oriented Mid-Level Proposal Writer to support our Business Development (BD) and Capture teams. This role is responsible for developing strategic, compelling, and customer-focused responses to Requests for Proposal (RFPs) in support of federal government contracts within the Intelligence Community.
The ideal candidate is a strong communicator who can work independently, think critically, and produce high-quality written content in a fast-paced environment while collaborating effectively with BD/Capture teams and Subject Matter Experts (SMEs) across the organization.
Duties &amp; Responsibilities
<ul><li>Develop, write, and edit proposal content with a focus on technical accuracy, compliance, and persuasive messaging (RFPs, RFIs, white papers, and related deliverables)</li>
<li>Ensure adherence to proposal style guides, templates, and standards (voice, tone, terminology, acronyms, and formatting)</li>
<li>Format proposal documents to meet submission requirements and maintain a professional presentation</li>
<li>Maintain disciplined version control and configuration management practices to reduce risk and rework</li>
<li>Review and refine content to ensure clarity, consistency, and alignment with customer requirements</li>
<li>Collaborate with capture managers, SMEs, program managers, and business leaders to validate technical accuracy and messaging</li>
<li>Support and participate in color team reviews (Pink, Red, Gold), including comment adjudication and action tracking</li>
<li>Leverage AI tools to improve proposal quality, efficiency, and content development</li>
<li>Identify and mitigate proposal risks across active opportunities</li>
</ul>
Education &amp; Experience
<ul><li>Active TS/SCI clearance &ndash; Poly is desirable</li>
<li>Bachelor&rsquo;s degree in Journalism, Marketing, English, Communications, or a related field</li>
<li>Minimum of 6+ years of proposal or grant writing experience, preferably supporting federal or Intelligence Community customers</li>
</ul>
Required Skills &amp; Abilities
<ul><li>Strong understanding of ORBIS mission, capabilities, and services</li>
<li>Ability to manage the full RFP lifecycle from kickoff through submission</li>
<li>Experience developing RFIs, white papers, and unsolicited proposals</li>
<li>Proficiency in maintaining proposal repositories and reusable content libraries</li>
<li>Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)</li>
<li>Experience with proposal tracking tools, compliance matrices, and SharePoint workflows</li>
<li>Knowledge of Controlled Unclassified Information (CUI) requirements</li>
<li>Excellent writing, editing, and proofreading skills with strong attention to detail</li>
<li>Ability to translate complex technical input into clear, customer-focused narrative</li>
<li>Strong organizational and time management skills with the ability to manage multiple priorities and deadlines</li>
<li>Critical thinking skills and ability to work independently</li>
<li>Willingness to adopt and integrate AI tools into proposal workflows</li>
</ul>
Desired Skills &amp; Abilities
<ul><li>Familiarity with Shipley or APMP methodologies</li>
<li>Experience supporting federal government proposal efforts</li>
<li>Knowledge of proposal development processes and compliance standards</li>
<li>Background in marketing coordination or business development support</li>
<li>Experience supporting industry engagement activities or events</li>
</ul>
Physical Requirements
<ul><li>Prolonged periods of sitting and working at a computer</li>
<li>Participation in virtual and in-person meetings</li>
<li>Ability to work in classified environments for extended periods within the Washington Metropolitan Area</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.</div>

Mid-Level Proposal Writer

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