technical staff assistant

InvenTel

Job Title: Technical AssistantLocation: RemoteLanguage: EnglishWorking Days: Monday through FridayWorking Hours:Eastern Standard Time (EST): 8:30 AM &ndash; 5:30 PMAbout the Role:We&rsquo;re looking for a proactive and detail-oriented Technical Assistant to provide operational and technical support across digital projects. This role blends administrative coordination with hands-on technical responsibilities, ensuring smooth execution of tasks, troubleshooting, and optimization of digital workflows. You&rsquo;ll play a key role in maintaining efficiency, supporting web performance, and assisting with technical documentation and reporting.Key Responsibilities:<ul><li>Conduct technical audits of websites to identify issues with crawling, indexing, and performance</li><li>Assist in monitoring site health, Core Web Vitals, and page speed optimization</li><li>Support implementation of structured data, redirects, and technical fixes</li><li>Prepare reports, dashboards, and technical briefs for stakeholders</li><li>Troubleshoot basic technical issues and escalate when necessary</li><li>Document workflows, SOPs, and technical guidelines</li><li>Research emerging tools, platforms, and best practices to improve efficiency</li><li>Maintain organized records of technical assets and deliverables</li></ul>Requirements:<ul><li>2+ years of experience in a technical support, assistant, or operations role</li><li>Familiarity with SEO tools (Google Search Console, Screaming Frog, Ahrefs, SEMrush, or similar)</li><li>Strong organizational and time management skills</li><li>Excellent communication skills in English</li><li>Ability to troubleshoot and resolve basic technical issues independently</li><li>Strong attention to detail and disciplined workflow habits</li></ul>Preferred Qualifications:<ul><li>Experience with project management tools (ClickUp, Asana, Trello, Notion)</li><li>Familiarity with automation tools (Zapier, Make, or similar)</li><li>Exposure to web development basics (HTML, CSS, JavaScript)</li><li>Understanding of analytics platforms (Google Analytics, GA4, Looker Studio)</li><li>Experience with documentation tools (Figma, Google Slides, Notion, Confluence)</li></ul>Job Type: Full-timeWork Location: Remote

Technical Assistant

Stony Brook University

<div><div>Department Staff Assistant</div><div><div> 
Required Qualifications (as evidenced by an attached resume): 
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor&rsquo;s degree, an Associate's degree (foreign equivalent or higher) and two (2) additional years of full-time experience (as described below) may be considered. Two (2) years of full-time administrative experience, which may include HR-related activities, including working with supervisors and employees, as well as providing counsel on, and interpretation of, policies and procedures. Experience with Google Applications, or similar software. 
 
Preferred Qualifications: 
Working knowledge of the differences between Research Foundation (RF) and State University of New York (State) employment. Experience in human resources, recruiting, hiring, onboarding, training, and supporting employees. Experience in processing and administering visa transactions. Experience working with university electronic administration systems, such as Taleo, TMS Concur, Direct Travel, AVID, PeopleSoft, RF Report Center, Wolfmart, or other human resources systems. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies &amp; procedures. Experience liaising with human resources. 
 
Brief Description of Duties: 
The Stony Brook University Department of Biochemistry and Cell Biology (BCB), within the College of Arts and Sciences (CAS), is seeking a Department Staff Assistant. The Department Staff Assistant will report to and work closely with the BCB departmental administrator and chair, in a very high-volume, multi-dimensional role. The position will be directly responsible for independently managing two key components of the BCB administration: human resources and the departmental seminar program. Meet with faculty to discuss specifics for their invited speaker. All travel arrangements, including Flights for invited speakers, car service for speakers, and reservations for lodging, dinner, and lunches for invited speakers. Submit all reimbursements for related speakers' travel expenses, accurately advertise seminars on campus and websites, and prepare honorariums for invited speakers. Assisting with all administrative aspects associated with this department's activity.</div>
The ideal candidate will have a strong understanding of HR processes and regulations, as well as excellent communication and interpersonal skills. The ability to work independently, manage multiple tasks, and maintain confidentiality is crucial for this role. As the primary liaison with the University HR office, the Incumbent independently manages all activities related to position description development, new hires and reappointments, payroll matters, visa and immigration, AA/EEO and university compliance, performance documentation management, and other relevant tasks. This position requires a skilled professional who demonstrates a high level of independence and sensitivity regarding all personnel, as well as the ability to maintain strict confidentiality and discretion. The ideal candidate will be able to work collaboratively in a team environment and must be accustomed to meeting deadlines. The selected candidate will exercise sound judgment in making decisions, with a focus on delivering excellent customer service. To be successful in this position, Outstanding organizational skills and exceptional attention to detail are essential, enabling effective and independent administration of the day-to-day workflow. An ideal candidate will have proficiency in managing projects and tasks from inception to completion. The ideal candidate will also possess exceptional interpersonal and problem-solving skills, as well as the ability to adapt to a changing work environment.
Personnel, Recruitment, and Process Management: This position will be responsible for the bulk of the day-to-day human resources transactions in BCB, including:
Personnel, Recruitment, and Process Management:<ul><li>
Write/create position descriptions, devise recruitment packages, establish and charge search committees, advance and disposition candidate files through the electronic applicant system, close searches, manage offers, onboard new hires, and initiate pre-employment promptly. Process all employment-related transactions related to existing appointments for all BCB staff, Research technicians, postdoctoral fellows, salaried and non-salaried adjuncts, volunteers, affiliates, summer project aides, and retirees.</li><li>
Develop internal procedures and implement already established HR policies. Under the direction of the BC administrator, provide guidance to faculty and staff on HR-related matters of the university, state, and/or RF policies and procedures (e.g., time and attendance rules, policies, benefit plans, and enrollment deadlines and waiting periods, payroll deadlines, direct deposit, deductions, lags, etc.).</li><li>
Monitor the end dates of RF employees who are reappointed on grants for payroll purposes. For state staff appointments to ensure permanent appointment eligibility. Coordinate with supervisors to submit permanent appointment packages. Under the direction of the BC administrator, ensure all performance evaluations and program documents are processed promptly and are 100% compliant. Oversee the administration and maintenance of BCB personnel files. Track and coordinate the department of human resources documentation.</li><li>
Assist with new State/RF hires with information and resources to facilitate their transition into the department and campus community.</li><li>
Initiate and approve BCB Visa application H1B or J1 requests for international visiting scholars, scientists, and hires. Select proper visa types for all visitors (paid or unpaid)</li></ul>
Department Seminar Program Coordinator:<ul><li>
The Department Staff Assistant will handle all administrative aspects associated with the seminar program. Includes meeting with the faculty host to discuss specifics for their invited speaker, creating invitations for prospective seminar speakers, scheduling speaker itineraries, tracking and processing related reimbursements, accurately publicizing the seminar on Campus Announcements and the Department website, and preparing forms for honorariums for invited speakers. Creates invitations for prospective seminar speakers, providing and scheduling speaker itineraries, including dinner, lodging, car service, and process-related reimbursements. Accurately publicize the seminar on Campus Announcements and the Department website, with distribution of seminar notices via email to the campus community.</li></ul>
Faculty Research Seminar:<ul><li>
Organize monthly faculty research seminars during the academic semester. Manages logistical arrangements for seminars.</li></ul>
Departmental Room Reservation &amp; Mail Room &amp; Telephone Directory List<ul><li>
Maintain the reservation Google Drive calendar for all conference rooms, is posted on Google Drive in the appropriate rooms. Update the Google Group email list when employees are hired and remove those who have been terminated. Retrieves and sorts mail from the mail room.</li><li>
Other duties and projects as assigned, appropriate to rank and mission</li></ul>
Special Notes: 
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. 
 
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. 
 
For this position, we are unable to sponsor candidates for work visas. 
 
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. 
Visit our WHY WORK HERE page to learn about the total rewards we offer.
#LI-TG1<div> 
</div></div><div>
Job Number: 2600512</div><div>
Official Job Title: Staff Assistant</div><div>
Job Field: Administrative &amp; Professional (non-Clinical)</div><div>
Primary Location: US-NY-Stony Brook</div><div>
Department/Hiring Area: Biochemistry and Cell BIology</div><div>
Schedule: Full-time Shift :Day Shift Shift Hours: 9-5</div><div>
Posting Start Date: Feb 23, 2026</div><div>
Posting End Date: Mar 9, 2026, 10:59:00 PM</div><div>
Salary:$55,000 - $65,000</div><div>
Appointment Type: Term</div><div>
Salary Grade:SL2</div><div>
SBU Area:Stony Brook University</div></div>

Department Staff Assistant

Peterman Maxcy Associates, LLC

Job Summary We are seeking a dynamic and highly organized Technical Executive Administrative Assistant to support our leadership team and streamline daily operations for our engineering and surveying office. This role is vital in ensuring efficient office management, precise project coordination, and comprehensive administrative support. The ideal candidate will possess exceptional organizational skills, be tech-savvy, and thrive in a fast-paced environment. Your proactive approach will help facilitate seamless communication, manage complex schedules, and contribute to the overall success of our organization. This paid position offers an exciting opportunity to develop your career while supporting high-level executives with professionalism and enthusiasm. Ability to handle sensitive information discreetly with integrity and confidentiality.Responsibilities<ul><li>Provide executive administrative support by assisting with the preparation of cost proposals, preparation of invoices and manage accounts payables and receivables.</li><li>Provide front desk support and handle complex phone systems with multi-line capabilities, practicing excellent phone etiquette to communicate effectively with clients, vendors, and team members.</li><li>Perform maintain filing systems, and manage document proofreading to ensure accuracy and clarity in all communications.</li><li>Assist with project coordination efforts by tracking deadlines, preparing reports, and liaising with various departments to ensure timely completion of initiatives.</li><li>Manage office supplies inventory, oversee front desk operations, and perform clerical duties including filing, photocopying, and handling incoming correspondence.</li><li>Use office management software such as Microsoft Office Suite and DocuSign for document signing and workflow automation to enhance productivity.</li></ul>Experience<ul><li>Proven experience as an administrative assistant or personal assistant supporting executives or teams in a fast-paced office environment.</li><li>Demonstrated proficiency in office management tasks including calendar management, data entry, filing systems, and customer service.</li><li>Strong background in assikstance with project coordination, accounting and general clerical responsibilities.</li><li>Excellent computer literacy skills across Microsoft Office (Word, Outlook, Excel, PowerPoint), and multi-line phone systems.</li><li>Exceptional organizational skills with exceptional attention to detail; ability to proofread documents accurately and perform transcription efficiently.</li><li>Prior experience in office experience roles such as front desk or reception is highly desirable.</li><li>Familiarity with assembly and preparation of submissions a plus. If none, training can be provided.</li><li>Join us as a Technical Executive Administrative Assistant where your energy meets opportunity! Be part of a vibrant team committed to excellence&mdash;supporting our leadership while advancing your professional growth every step of the way!</li></ul>Pay: $25.00 - $33.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Technical Executive Administrative Assistant

Smurfit Westrock

<div>Technical Assistant &ndash; Power &amp; Recovery
Position Summary:
We are seeking a motivated and detail-oriented Technical Assistant to join the Power &amp; Recovery Department at the Fernandina Beach Mill. This role is critical in supporting operational excellence, driving continuous improvement, and ensuring the effective training and development of department personnel. The Technical Assistant will also collaborate closely with the Engineering team on new projects and provide leadership coverage during weekend operations as part of the weekend duty team.
This position requires a strong commitment to safety and environmental stewardship, with the expectation to lead by example and promote a culture of accountability and continuous improvement in these areas.
Key Responsibilities:<ul><li>
Develop, implement, and manage a comprehensive training program for Power Department personnel to ensure safety, compliance, and operational efficiency.</li><li>
Collect, analyze, and report on daily operational Key Performance Indicators (KPIs) to support data-driven decision-making for improving efficiency and reliability across the Power department.</li><li>
Participate in the weekend duty rotation, providing oversight and support for Power &amp; Recovery operations.</li><li>
Serve as acting Assistant Superintendent when needed, ensuring continuity of leadership and operations.</li><li>
Assist in the design, installation, commissioning, and startup of new equipment and systems in collaboration with the Engineering Department.</li><li>
Participate in the planning and execution of department outages, ensuring safe, efficient, and timely completion of all scheduled work.</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree in Engineering or equivalent Power and Utility experience.</li><li>
5+ years of experience in industrial power generation, utilities, or a related field is preferred.</li><li>
Strong analytical and problem-solving skills is required.</li><li>
Excellent communication and interpersonal skills.</li><li>
Computer skills/ability to develop proficiency is required.</li><li>
Must be able to work weekends as part of a rotating schedule.</li><li>
Respond to department issues after hours, weekends, holidays as required.</li><li>
This position requires work from the office as well as in operational areas of a fully integrated Pulp and Paper Mill with exposure to heat, noise, and other industrial hazards.</li><li>
Personal Protective Equipment (PPE) is required and must be worn at all times in designated areas. This includes, but is not limited to: safety shoes, hard hat, gloves, hearing protection, and safety glasses.</li></ul></div>

Power/Recovery Technical Assistant

Park 6 Logistics

<div>
 
 Company Description
 
 
 
 Park 6 Logistic is a dynamic and growth-driven logistics company dedicated to operational excellence and precision in supply chain management. Based in Phoenix, AZ, we specialize in efficient warehousing, inventory control, and distribution services that support a diverse portfolio of clients. Our commitment to reliability, accuracy, and continuous improvement positions us as a trusted partner in the logistics industry. At Park 6 Logistic, we invest in our people, fostering a professional environment where performance, accountability, and teamwork are highly valued.
 
 
 
 Job Description
 
 
 
 Park 6 Logistic is seeking a detail-oriented and motivated
 
 Service Technician Assistant
 
 to support our technical service team in maintaining, inspecting, and troubleshooting logistics equipment and operational systems.
 
 
 This role is ideal for individuals who thrive in hands-on environments, enjoy problem-solving, and are eager to build technical skills within a fast-paced logistics operation. The Service Technician Assistant plays a critical role in ensuring equipment reliability and minimizing operational downtime.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist service technicians with maintenance, inspections, and repairs of equipment and machinery
 </li>
 <li>
 Prepare tools, materials, and equipment required for service tasks
 </li>
 <li>
 Support troubleshooting processes and document service findings
 </li>
 <li>
 Maintain organized records of service activities and inventory usage
 </li>
 <li>
 Ensure compliance with company safety protocols and operational standards
 </li>
 <li>
 Help maintain a clean, safe, and organized work environment
 </li>
 <li>
 Coordinate with operations teams to ensure timely service completion
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Mechanical aptitude and interest in technical operations
 </li>
 <li>
 Ability to follow instructions and work collaboratively within a team
 </li>
 <li>
 Effective communication skills
 </li>
 <li>
 Ability to lift and handle tools or equipment as required
 </li>
 <li>
 Problem-solving mindset with a proactive attitude
 </li>
 <li>
 Commitment to workplace safety and quality standards
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Competitive salary ($43,000 &ndash; $47,000 annually)
 </li>
 <li>
 Structured training and skill development
 </li>
 <li>
 Growth opportunities within the company
 </li>
 <li>
 Professional and supportive team environment
 </li>
 <li>
 Stable, full-time employment
 </li>
 <li>
 Opportunity to build long-term technical expertise in logistics operations
 </li>
 </ul>
</div>

Service Technician Assistant

Geopro Consultants, LLC

Geopro is seeking a Technical Assistant to support the executive team across an unusually wide spectrum of creative, technical, and operational work. This is a role for someone who thrives on variety&mdash;moving from problem‑solving at a computer to hands‑on tasks in the field, from organizing information to helping build small tools or software scripts. You&rsquo;ll be trusted with high‑detail work, creative challenges, and practical responsibilities that keep projects moving and the organization running smoothly. The day‑to‑day changes constantly. You may be helping develop simple software tools, organizing data, preparing technical materials, researching solutions, or assisting with travel logistics. You might also be supporting field activities, carrying equipment, running errands, or handling operational tasks like hauling materials or taking trash to the dump. The common thread is flexibility, discipline, and a willingness to take ownership of whatever the executive team needs&mdash;big or small&mdash;with accuracy and a positive attitude. Success in this role comes from being detail‑oriented, technology‑driven, and creative, with a natural instinct for problem‑solving and continuous learning. You should enjoy figuring things out, improving processes, and switching between mental and physical work without hesitation. This position offers significant room for growth for someone who is dependable, curious, hardworking, and excited by a role that never looks the same two days in a row.Job Types: Full-time, Part-timePay: $20.00 - $30.85 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Anantara Hotels & Resorts

<div>
 
 Company Description
 
 
 
 A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Respond to and resolve daily maintenance requests and complaints in staff accommodation.
 </li>
 <li>
 Perform routine inspections and preventive maintenance on equipment, systems, and facilities.
 </li>
 <li>
 Carry out general repair works including ceilings, walls, floors, doors, locks, and furniture to ensure safety and comfort.
 </li>
 <li>
 Conduct basic electrical, plumbing, carpentry, and painting tasks as required.
 </li>
 <li>
 Inspect and maintain appliances such as refrigerators and air conditioners to ensure proper functioning.
 </li>
 <li>
 Operate and maintain tools and equipment safely and correctly.
 </li>
 <li>
 Support and guide less experienced staff in maintenance activities when necessary.
 </li>
 <li>
 Ensure drainage systems and common areas are free from blockages or hazards.
 </li>
 <li>
 Work in shifts as per duty schedule to provide timely support.
 </li>
 <li>
 Follow all safety procedures and report potential risks or unsafe conditions promptly.
 </li>
 <li>
 Assist in scheduling and assigning maintenance work as directed by the supervisor.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or technical/vocational training in maintenance, electrical, plumbing, or related field.
 </li>
 <li>
 Minimum 2&ndash;3 years of experience in general maintenance, preferably in staff accommodation or hospitality industry.
 </li>
 <li>
 Basic knowledge of electrical, plumbing, carpentry, and HVAC systems.
 </li>
 <li>
 Ability to work shifts and respond to emergency maintenance requests.
 
 
 </li>
 </ul>
 Additional Information
 
 
 Remote Location
</div>

General Technician - Staff Accommodation

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