temporary office assistant

City of Valdez

JOB
<br>The City of Valdez Solid Waste Department is hiring a temporary Office Assistant from late April to late August.This position, under supervision of the Solid Waste Supervisor, will be tasked with data entry, updating manuals and policies, small office projects and tasks, and other office assistant related duties. May need to answer phone and address customer inquiries. Worksite will be located in the Baler office building at 500 S. Sawmill Drive. This is a temporary, non-benefited position working up to 37.5 hours per week. Position is open until filled, review of applications begins April 15, 2026.
<br><br>
EXAMPLE OF DUTIES
<br><b>Knowledge, skills, and other characteristics:</b> Must have the ability to read, interpret, and format documentation.Must have strong typing and proofreading skills.Must have working knowledge of Microsoft Office Word and Excel.Must be a strong communicator either via text, email, phone, or in-person. Physical requirements and work environment: Position works primarily inside.Occasionally work happens near moving mechanical parts.Frequent walking/standing, sitting, and/or climbing stairs. Noise level is moderately noisy.

Temporary Office Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Greenville, SC office has an opportunity for a Temporary Office Assistant to join the firm&rsquo;s expanding practice. On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment.
</div>Essential Functions:
<div>
Mailroom/Copy Center</div><ul><li>
Receive, stamp, and log all incoming mail and packages and scan/deliver to recipients.</li><li>
Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required.</li><li>
Monitor and distribute incoming faxes.</li><li>
Photocopy and scan documents as requested by practice assistants, paralegals, attorneys and Office Administrator.</li><li>
Ensure all copy machines and printers are stocked with paper on a daily basis.</li><li>
Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities.</li><li>
Maintain inventory of mailroom supplies.</li><li>
Maintain postage meter.</li></ul><div></div><div><br>
Reception/Hospitality - <i>May</i><i> provide back-up support to the receptionist and/or other office personnel during breaks, lunches, after hours and absences which may include the following</i>:</div><ul><li>
Open front doors and prepare reception area for business each morning.</li><li>
Answer multi-line phone system. Screen phone calls and take messages as required or direct callers to their destination.</li><li>
Communicate effectively and professionally with clients and others in the Firm.</li><li>
Receive and direct clients and visitors.</li><li>
Keep general state of reception area and conference rooms clean.</li><li>
Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries.</li><li>
Maintain parking validation log.</li><li>
Maintain conference rooms and visitor office reservations using Maptician.</li><li>
Order meals for meetings.</li><li>
Conference room set-up and clean-up.</li></ul><div>
Facilities</div><ul><li>
May assist Office Administrator with building/office access keycards and parking access for new and departing employees.</li><li>
Assist with internal office moves and set up of workstations for new employees.</li><li>
General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed.</li><li>
May assist with audio visual equipment.</li></ul><div>
Records and File Room</div><ul><li>
Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files.</li><li>
Maintain current and accurate off-site records using firm database.</li><li>
Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage.</li><li>
Coordinate timely retrieval of off-site files as requested.</li></ul><div></div><div><br>
Library</div><ul><li>
May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.</li><li>
Receive incoming subscription updates and file accordingly.</li></ul><div></div><div><br>
Administrative Support</div><ul><li>
Order and stock office and kitchen supplies.</li><li>
Enter vendor invoices and expense reimbursement requests into Chrome River.</li><li>
May assist with processing local office check requests.</li><li>
Create client file labels and assemble physical files.</li><li>
Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel.</li></ul>
Requirements:
<ul><li><div>
1+ year previous experience in a clerical or Office Assistant role.</div></li><li><div>
Strong interpersonal and customer service skills.</div></li><li><div>
Strong communication skills, written and verbal.</div></li><li><div>
Pleasant and clearly understandable phone voice.</div></li><li><div>
Ability to read, respond timely/accurately to and organize a high volume of emails.</div></li><li><div>
Ability to work on multiple tasks.</div></li><li><div>
Good organizational skills including filing.</div></li><li><div>
Ability to keep work area organized and tidy.</div></li><li><div>
Ability to sit at a desk for one or more hours at a time.</div></li><li><div>
Ability to lift and carry up to 50 pounds.</div></li><li><div>
Good typing speed with few errors.</div></li><li><div>
Strong proofreading skills.</div></li><li><div>
Time management skills and ability to work independently as well as with a team.</div></li><li><div>
Consistent and punctual attendance.</div></li></ul>
Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Hillcrest Health & Living

Temporary Administrative Assistant (3 Month Assignment)
<br><b>Location:</b> Hillcrest Country Estates Cottages
<br><b>Schedule:</b> Monday–Friday, 8:00am–4:00pm
<br><b>Assignment Length:</b> Approximately 3 months
<br><b>Employment Type:</b> Temporary, Full Time
<br><b>Pay:</b> $16.00 per hour, based upon experience and education
<br>Position Summary
<br>Hillcrest Health & Living is seeking a Temporary Administrative Assistant to support operations at Hillcrest Country Estates Cottages during a planned leave. This role provides administrative and clerical support to leadership and serves as an important point of contact for residents, families, and team members. The ideal candidate is organized, detail oriented, and comfortable working in a fast paced environment.
<br>Key Responsibilities
<br><ul>
<li>Provide administrative support to the Administrator, Director of Nursing, and Cottage leadership</li>
<li>Prepare and distribute agendas, assist with meetings, and record minutes as needed</li>
<li>Manage receptionist/front desk coverage as needed</li>
<li>Assist with private pay collections, census reporting, and tracking resident Medicaid reviews</li>
<li>Support residents and responsible parties with general financial and administrative questions</li>
<li>Process daily bank deposits, petty cash, ancillary charges, and general business office functions</li>
<li>Assist with accounts payable processing using electronic A/P systems</li>
<li>Support onboarding activities such as preparing orientation packets, ordering name tags/uniforms, and tracking required documentation</li>
<li>Perform general office management duties including mail processing, ordering office supplies, calendar coordination, and copier oversight</li>
<li>Complete other duties as assigned</li>
</ul>
Qualifications
<br><ul>
<li>High School Diploma or equivalent required</li>
<li>Post secondary clerical training or business related education preferred</li>
<li>Minimum of 3 years of administrative or business office experience</li>
<li>Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple tasks and remain calm in stressful situations</li>
<li>Excellent communication and customer service skills</li>
</ul>
Additional Requirements
<br><ul>
<li>Ability to lift up to 35 pounds</li>
<li>Ability to sit, stand, bend, and perform repetitive movements</li>
<li>Comfortable working with technology and office systems</li>
<li>Ability to speak, read, and write English</li>
</ul>
Why Hillcrest?
<br>Hillcrest Health & Living is guided by our mission to inspire people to live their best lives. Even in a temporary role, you’ll play a meaningful part in supporting residents, families, and care teams.

Administrative Assistant - Temporary

Boston College

<div><b>Boston College Introduction</b><p><br>
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.</p><b><br>
Job Description</b><p><b><br>
Job Title: </b>Temporary Development Assistant</p><p><b>
Department: </b>Major Giving</p><p><b>
Employment Type: </b>Temporary, Part-Time, Non-Exempt</p><p><b>
Expected Hours per Week: </b>29hrs/week</p><p><b>
Expected Length of the Temp Assignment: </b>Varies based on departmental business needs.</p><p><b>
Hourly Rate:</b> $24/hr. Salary commensurate with relevant experience.</p><p></p><p>
The Temporary Development Assistant will support the Parent Development team under Major Giving. This unit supports up to four major giving officers. Fundraising work focuses on managing the qualification, solicitation, and stewardship of individual giving from alumni, parents, and friends for gifts between $250,000 and $4,999,000.</p><p>
The Temporary Development Assistant works alongside fundraisers, university colleagues and external constituents to develop, support and maintain programs and activities consistent with securing philanthropic support for the University.
</p><p><b>Primary responsibilities include:</b></p><ul><li>
Preparing materials for fundraiser prospect visits,</li><li>
making travel arrangements,
</li><li>completing transmittal forms for pledges and gifts received, filing visit reports in Blackbaud,
</li><li>drafting gift acknowledgments, and
</li><li>requesting research and pulling additional donor or prospect information from various systems.
</li></ul><p>Done well, these tasks assist fundraisers in identifying the most desirable prospects and donors.<br>
<br>
Temporary Development Assistants will also support the work associated with external constituents&rsquo; visits to campus, meetings and special events, often interfacing with the Programs and Events team, to maximize event effectiveness within budgetary guidelines. Given the extensive independent contact with external constituents including alumni and parent volunteers, donors, and university officials, this position requires strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communications skills; and complete discretion regarding the handling and storing of confidential data.</p><p>
The Office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.</p><div></div><b><br>
Requirements</b><p><b><br>
Job Requirements:</b></p><ul><li>
High school diploma required; bachelor&rsquo;s degree preferred</li><li>
2&ndash;3 years of progressively responsible administrative experience in a professional environment</li><li>
Strong interpersonal, organizational, and time-management skills with exceptional attention to detail and commitment to accuracy</li><li>
Excellent written and verbal communication skills, including advanced knowledge of grammar, punctuation, and proofreading</li><li>
Effective phone communication and customer service skills</li><li>
Accurate typing and data entry skills</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook) and working knowledge of Windows-based systems</li><li>
Familiarity with Customer Relationship Management (CRM) databases preferred</li><li>
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment</li><li>
Strong judgment and discretion in handling confidential information</li><li>
Ability to work independently with minimal supervision, as well as collaboratively within a team</li><li>
Ability to work work in a fast-paced environment that will require flexibility to work beyond the regular hours of the workday when necessary.</li><li>
Highly motivated, adaptable, and committed to professional growth</li><li>
Interest in building a career in advancement or higher education</li><li>
Appreciation for Jesuit Catholic education and alignment with the mission and values of Boston College</li></ul><p><br>
</p><br>
<br>
<div></div><b>Closing Statement</b><p><br>
Boston College conducts pre-employment background checks as part of the hiring process.</p><p>
Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.</p></div>

Temporary Development Assistant - Major Giving

Ultimate Staffing

<div>
 Part-Time Office Assistant/ Temporary - Bethesda, MD
 <br/>
 <br/>
 <p>
  <strong>
   Up to $24/hour | 30 Hours per Week | Fully In-Office
  </strong>
 </p>
 <p>
  Are you a college student or someone seeking a part-time administrative work looking for a flexible, professional role that builds real-world experience? We're seeking a
  <strong>
   Part-Time Office Assistant
  </strong>
  to support our client's Bethesda office. This is a great opportunity to strengthen your administrative and communication skills while working in a friendly, fast-paced environment.
 </p>
 <p>
  <br/>
  <br/>
 </p>
 What You'll Do
 <br/>
 <br/>
 <ul>
  <li>
   Provide general office support including filing, scanning, organizing documents, and maintaining office supplies
  </li>
  <li>
   Assist with data entry, scheduling, and basic correspondence
  </li>
  <li>
   Greet visitors and help manage front desk tasks
  </li>
  <li>
   Maintain inventory and order supplies as needed
  </li>
  <li>
   Support team members with special projects as needed
  </li>
  <li>
   Keep common areas neat, organized, and running smoothly
   <br/>
   <br/>
  </li>
 </ul>
 What We're Looking For
 <br/>
 <br/>
 <ul>
  <li>
   <strong>
    At least 1 year of experience providing office or administrative support
   </strong>
   (internships and campus office roles count!)
  </li>
  <li>
   Strong attention to detail and solid organizational skills
  </li>
  <li>
   Comfort with Microsoft Office (Outlook, Word, Excel)
  </li>
  <li>
   Professional communication and a positive, can-do attitude
  </li>
  <li>
   Reliability-someone who shows up, follows through, and takes initiative
   <br/>
   <br/>
  </li>
 </ul>
 Why This Job Is Great for Students
 <br/>
 <br/>
 <ul>
  <li>
   <strong>
    Steady 30-hour/week schedule
   </strong>
   that can complement your class load
  </li>
  <li>
   Great exposure to a professional office environment
  </li>
  <li>
   Work with a supportive team invested in your growth
  </li>
  <li>
   Gain experience that translates to many fields-operations, business administration, HR, communications, and more
   <br/>
   <br/>
  </li>
 </ul>
 Schedule &amp; Location
 <br/>
 <br/>
 <ul>
  <li>
   <strong>
    30 hours per week
   </strong>
  </li>
  <li>
   <strong>
    Fully in-office
   </strong>
   in Bethesda, MD
  </li>
  <li>
   Typical hours fall within
   <strong>
    Monday-Friday business hours
   </strong>
  </li>
  <li>
   <strong>
    Temporary - 3-5 months
    <br/>
    <br/>
   </strong>
  </li>
 </ul>
 Compensation
 <br/>
 <br/>
 <ul>
  <li>
   <strong>
    Up to $24 per hour
   </strong>
   , depending on experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Office Assistant - Bethesda

Trevi Design LLC

<p>We are looking for a Temporary Secretary who can join immediately.</p><p>ONLY Applicants who can join immediately will be entertained.</p><p>Office Timings: 10am-7pm / 12pm-9pm</p><p>Requirements:<br/>- With at least 3-5 years experience of similar position in UAE.<br/>- Bachelor&rsquo;s Degree<br/>- Computer Literate<br/>- Proficiency in MS Office applications<br/>- Excellent written and verbal communication skills<br/>- Strong personality and with less supervision.<br/>- Fast Learner.</p><p>Main Duties:<br/>- Preparing Quotation<br/>- LPO<br/>- Delivery Notes<br/>- Daily &amp; Weekly Reports and other clerical works assigned by Manager.</p><p>Knowledge in Zoho Book is a plus factor.</p><p>Job Type: Temporary<br/>Contract length: 1 month</p><p>Work Location: In person</p>

Temporary Secretary

Travis County

JOB
<br><b>Mission:</b> Building a Travis County where ALL people can thrive with dignity and respect.Vision: Travis County will be recognized as the best county in the U.S. for all racial, ethnic, and economic groups.The Administrative Assistant position provides high-level administrative and operational support to a division/department head or elected official. This role is central to ensuring smooth day-to-day operations through strong coordination, communication, and organizational support.Performs a wide range of administrative functions including drafting correspondence and documents, managing calendars and scheduling, maintaining files and records, and preparing reports and spreadsheets. Serves as a key point of contact for internal staff, external agencies, and the public, responding to inquiries and supporting effective communication across the department.Assists with budget preparation and purchasing activities, monitors administrative processes, and helps ensure accuracy in financial and operational tracking. May provide analytical support through data gathering and reporting. Researches and interprets policies, procedures, and regulations to support staff and external stakeholders.Coordinates clerical workflows, supports problem-solving across work units, and may assist in training or overseeing clerical staff to ensure efficient office operations.This is a temporary position with an anticipated end date of 9/30/2025. Distinguishing Characteristics: This is the first in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Assistant II in that incumbents perform more general administrative duties than the Administrative Assistant II. This classification is characterized by the unique mix of function administrative duties performed.
<br><br>
EXAMPLE OF DUTIES
<br>Performs direct administrative support services for division/department head or elected official, including scheduling and coordinating appointment calendars and attending meetings as required.Receives visitors, answers telephone calls and voice mails, assists the general public, and directs inquiries to the appropriate staff or department.Serves as liaison to staff, outside agencies, and the public, providing information regarding office, work unit, and countywide activities, programs, policies, and procedures.Composes, prepares, processes, formats, and proofreads correspondence, letters, memoranda, reports, court documents, and other materials; manages and responds to departmental emails and communications.Maintains records, mailing lists, and office forms; performs document management functions including copying, faxing, and distribution of materials.Researches and interprets rules, regulations, policies, and procedures; assists in the preparation of spreadsheets, databases, reports, and statistical data.Participates in budget preparation and justification; monitors and maintains fiscal control over expenditures; creates shopping carts, prepares purchase orders, submits direct payments, tracks budget adjustments, and reviews open encumbrances for liquidation.Serves as Department Time Administrator, monitoring time reports in SAP, assisting employees and approvers, reviewing payroll summaries for accuracy, and coordinating payroll certification and submission.Completes and processes personnel and payroll-related forms; maintains personnel files; serves as personnel liaison; assists with onboarding and ensures proper workstation setup for new hires.Performs and monitors purchasing activities and maintains office supply inventory; orders supplies, equipment, and materials as needed.Administers printing and office equipment, including coordinating print shop requests, maintaining printers/copiers, ordering supplies, troubleshooting issues, and coordinating service when necessary.Coordinates meeting logistics, including managing calendars for conference and training rooms, regulating room usage, and assisting with agenda item entries and related documentation.Assists with travel requests and expense report submissions for department employees.Receives, researches, and processes requests for bilingual testing (Berlitz), maintains records of results, and communicates outcomes to appropriate HR liaisons.Coordinates workload of clerical staff, provides training and support, assists in resolving problems and conflicts, and may oversee work of other clerical staff.Manages and enters agenda items into the court/agenda management system (Civic Clerk), and coordinates related supporting documentation and submissions as required.Processes payments and logs transactions into appropriate databases or financial systems to ensure accurate tracking and recordkeeping.Performs other job-related duties as assigned.*
<br><br>
SUPPLEMENTAL INFORMATION
<br>Physical requirements include the ability to lift/carry up to 10-20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.Work Hours: 8 am - 5 pm, Monday-Friday. Location: 700 Lavaca, 9th Floor, Austin, TX 78701Department: Human Resources ManagementCriminal, Driving, Education, and Employment Background Checks Required.For updates or questions on this position, contact: Faidat.Agbaje@traviscountytx.govThis job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Administrative Assistant I (Temporary)

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Temporary Office Assistant

Temporary Office Assistant

Administrative Assistant - Temporary

Temporary Development Assistant - Major Giving

Office Assistant - Bethesda

Temporary Secretary

Administrative Assistant I (Temporary)