tenant coordinator

KeyMavens Group

<div>
 
 
 Company Description
 
 
 
 Key Mavens is a boutique luxury developer based in Dubai, specializing in the design and management of high-end real estate. The company focuses on creating spaces that are meticulously crafted to elevate well-being, nurture meaningful experiences, and add unmatched value to residents' lives. By combining superior quality and exceptional artistry, Key Mavens delivers innovative projects that resonate deeply with those who inhabit them.
 
 
 
 
 
 
 Role Description
 
 
 
 The Tenant Coordinator is to act as the primary coordination point between tenants and mall management, ensuring a smooth fit-out, operational compliance, and day-to-day support, while facilitating timely store openings, maintaining mall standards, and enhancing tenant satisfaction.
 
 
 
 
 
 
 Qualifications
 
 
 
 -Serve as the single point of contact between tenants and mall management for fit-out, handover, and operational matters Coordinate and monitor tenant fit-out activities, ensuring compliance with mall guidelines, authority approvals, and safety requirements.
 
 
 -Facilitate timely store openings by tracking documentation, approvals, and readiness milestones.
 
 
 -Ensure tenants comply with mall rules &amp; regulations, design criteria, and operational standards.
 
 
 -Coordinate with internal departments (FM, Security, Housekeeping, Leasing, Marketing) to address tenant requirements.
 
 
 -Manage pre-opening checklists, snag closure, and final clearance for shop trading.
 
 
 -Track and follow up on NOCs, authority approvals, and technical submissions (MEP, Fire Life Safety, Telecom, Utilities).
 
 
 -Handle day-to-day tenant operational issues, escalating where necessary and ensuring timely resolution.
 
 
 -Maintain accurate tenant records, drawings, approvals, and correspondence.
 
 
 -Support leasing team during handover, renewals, and tenant transitions.
 
 
 -Assist in enforcing HSE, fire safety, and statutory compliance within tenant premises.
 
 
 -Coordinate tenant participation in mall-wide initiatives, promotions, and operational campaigns.
 
 
 -Monitor tenant adherence to opening hours, visual merchandising standards, and operational policies.
 
 
 -Prepare reports and dashboards on tenant status, fit-out progress, and operational issues for management review.
 
</div>

Tenant Coordinator

TAT IT Technolgies

<div>
 
 We have an urgent requirement for Leasing &amp; Fit-Out Coordinator for our client based in Riyadh Saudi.
 
 
 
 <ul>
 <li>
 Strong experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).---Must
 </li>
 <li>
 MEP systems, construction processes, and mall fit-out standards.-Must
 </li>
 <li>
 Manage the end-to-end tenant fit-out process from site handover to store opening.--Must
 
 
 </li>
 </ul>
 
 Position Overview
 
 
 
 The Leasing &amp; Fit-Out Coordinator plays a key role in supporting mall tenants throughout the leasing, design approval, and store fit-out lifecycle. This role ensures that all tenant activities comply with mall standards, technical guidelines, safety regulations, and project timelines. The coordinator acts as the primary liaison between tenants, contractors, mall operations, and the leasing team to ensure timely shop openings and efficient coordination of all fit-out activities.
 
 
 
 Key Responsibilities
 
 
 
 
 Leasing Coordination
 
 
 
 <ul>
 <li>
 Assist the Leasing team with documentation, tenant onboarding, and issuance of offer letters, lease proposals, and related paperwork.
 </li>
 <li>
 Maintain accurate leasing records, tenancy schedules, and tracking sheets.
 </li>
 <li>
 Serve as the point of contact for tenants during handover and pre-opening phases.
 </li>
 <li>
 Coordinate with legal and finance teams to ensure all leases and payments are processed according to policies.
 
 
 </li>
 </ul>
 
 Fit-Out &amp; Handover Management
 
 
 
 <ul>
 <li>
 Manage the end-to-end tenant fit-out process from site handover to store opening.
 </li>
 <li>
 Coordinate with tenants, designers, and contractors to ensure submission and approval of design drawings, MEP plans, and shopfront proposals.
 </li>
 <li>
 Conduct site inspections to monitor fit-out progress, safety compliance, and adherence to mall fit-out guidelines.
 </li>
 <li>
 Ensure tenants comply with mall regulations, building codes, and health &amp; safety standards during construction.
 </li>
 <li>
 Track and report fit-out progress, highlighting delays, issues, or risks to management.
 
 
 </li>
 </ul>
 
 Technical &amp; Operational Coordination
 
 
 
 <ul>
 <li>
 Liaise with mall operations, security, facilities management, and external consultants for technical approvals, service connections, and operational requirements.
 </li>
 <li>
 Ensure all necessary permits (e.g., work permits, access permits, fire safety approvals) are issued on time.
 </li>
 <li>
 Manage and update the Tenant Coordination Manual and Fit-Out Guidelines when required.
 
 
 </li>
 </ul>
 
 Communication &amp; Reporting
 
 
 
 <ul>
 <li>
 Maintain regular communication with tenants regarding timelines, site access, inspections, and compliance matters.
 </li>
 <li>
 Prepare weekly fit-out progress reports for management.
 </li>
 <li>
 Assist in coordinating shop openings and ensuring all final inspections are completed ahead of opening.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering, Architecture, Interior Design, Real Estate, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).
 </li>
 <li>
 Knowledge of MEP systems, construction processes, and mall fit-out standards.
 </li>
 <li>
 Strong understanding of health &amp; safety and local regulatory requirements.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Ability to read and interpret technical drawings.
 </li>
 <li>
 Proficiency in MS Office; knowledge of AutoCAD is an advantage.
 </li>
 <li>
 Problem-solving mindset with attention to detail.
 </li>
 <li>
 Ability to work under pressure and manage multiple projects simultaneously.
 
 
 </li>
 </ul>
 
 Key Performance Indicators (KPIs)
 
 
 
 <ul>
 <li>
 On-time shop openings.
 </li>
 <li>
 Accuracy of leasing and fit-out documentation.
 </li>
 <li>
 Tenant satisfaction during onboarding and fit-out.
 </li>
 <li>
 Compliance with mall safety and design standards.
 
 
 </li>
 </ul>
 Skills: leasing,fit,fit-out
</div>

Leasing & Fit-Out Coordinator

khadamat Co LLC

Key Responsibilities:<ul><li>Coordinate day-to-day property management activities</li><li>Handle tenant inquiries, complaints, and service requests</li><li>Prepare lease agreements, renewals, and related documentation</li><li>Follow up on rent collection and payment records</li><li>Coordinate maintenance requests with facility and technical teams</li><li>Maintain property records, contracts, and compliance documents</li><li>Assist in inspections and property handover processes</li><li>Prepare periodic reports for management</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;4 years of experience in property management (UAE experience preferred)</li><li>Strong knowledge of tenant coordination</li><li>Good communication and organizational skills</li><li>Proficient in MS Office</li><li>Ability to multitask and work under pressure</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED2,750.00 per monthAbility to commute/relocate:<ul><li>Umm al-Quwain City: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current Salary (AED)?</li><li>What is your Expected Salary (AED)?</li><li>Do you have experience in camp or Property management?</li><li>Are you currently available in the UAE?</li></ul>

Camp & Facilities Coordinator - Property Management

SmartCrowd

<div>
 
 About The Role
 
 
 
 Are you a process-driven professional who loves creating seamless experiences? SmartCrowd is hiring a
 
 Tenant Management Associate
 
 to own the entire tenant lifecycle and ensure our operations run like clockwork. Based in Dubai, you will be the primary point of contact for our residents, managing everything from compliance and contracts to daily inquiries. This is a mission-critical role for someone who is exceptionally organized, firm yet empathetic, and ready to learn the ropes of a regulated FinTech platform.
 
 
 
 About SmartCrowd
 
 
 
 SmartCrowd is where fintech innovation meets real estate investment. Our mission is to make real estate investing accessible through fractional ownership. We create opportunities for investors of different backgrounds to participate in quality property investments. Our team combines technology, analysis, and creativity to redefine how people in the region build wealth.
 
 
 
 Requirements
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Onboarding &amp; Compliance: Conduct thorough compliance checks for all incoming tenants and manage the preparation and signing of tenancy contracts
 </li>
 <li>
 Lease Administration: Execute Ejari and DIFC lease registrations and manage tenant-side operations on platforms like Keyper and Tern
 </li>
 <li>
 Financial Oversight: Manage cheque and payment collection, track rental payments rigorously, and ensure the collection of renewal admin fees
 </li>
 <li>
 Tenant Experience: Act as the main point of contact for tenant concerns, including maintenance requests, rent delays, and early terminations
 </li>
 <li>
 Utility &amp; Logistics: Assist tenants with utilities registration and manage the complete move-in and move-out process
 </li>
 <li>
 Coordination: Manage notices, renewals, and coordinate with tenants for property viewings and inspections
 </li>
 <li>
 Communication &amp; Records: Own the info@windsorestates.ae inbox and maintain meticulous records to support the Head of Operations
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Education &amp; Experience: 0-2 years of experience. We encourage fresh graduates with a degree in Business, Real Estate, or a related field to apply
 </li>
 <li>
 Quick Learner: Ability to quickly grasp Dubai Land Department (DLD) regulations, Ejari systems, and DIFC lease requirements
 </li>
 <li>
 Tech Savvy: Comfortable learning and using property management software (Keyper/Tern experience is a major plus)
 </li>
 <li>
 Communication: Excellent interpersonal skills with the ability to handle conversations professionally and with empathy
 </li>
 <li>
 Detail-Oriented: A "zero-mistake" mindset when it comes to contracts and financial tracking
 </li>
 <li>
 Location: Must be based in Dubai, this is an on-site role
 </li>
 </ul>
</div>

Tenant Management Associate

Smart Crowd Holdings Ltd

<div>About the Role
Are you a process-driven professional who loves creating seamless experiences? SmartCrowd is hiring a Tenant Management Associate to own the entire tenant lifecycle and ensure our operations run like clockwork. Based in Dubai, you will be the primary point of contact for our residents, managing everything from compliance and contracts to daily inquiries. This is a mission-critical role for someone who is exceptionally organized, firm yet empathetic, and ready to learn the ropes of a regulated FinTech platform.
About SmartCrowd
SmartCrowd is where fintech innovation meets real estate investment. Our mission is to make real estate investing accessible through fractional ownership. We create opportunities for investors of different backgrounds to participate in quality property investments. Our team combines technology, analysis, and creativity to redefine how people in the region build wealth.
Requirements
What You'll Do<ul>
<li>
Onboarding &amp; Compliance: Conduct thorough compliance checks for all incoming tenants and manage the preparation and signing of tenancy contracts.</li>
<li>Lease Administration: Execute Ejari and DIFC lease registrations and manage tenant-side operations on platforms like Keyper and Tern.</li>
<li>Financial Oversight: Manage cheque and payment collection, track rental payments rigorously, and ensure the collection of renewal admin fees.</li>
<li>Tenant Experience: Act as the main point of contact for tenant concerns, including maintenance requests, rent delays, and early terminations.</li>
<li>Utility &amp; Logistics: Assist tenants with utilities registration and manage the complete move-in and move-out process.</li>
<li>Coordination: Manage notices, renewals, and coordinate with tenants for property viewings and inspections.</li>
<li>Communication &amp; Records: Own the info@windsorestates.ae inbox and maintain meticulous records to support the Head of Operations.</li>
</ul>
What We're Looking For<ul>
<li>
Education &amp; Experience: 0&ndash;2 years of experience. We encourage fresh graduates with a degree in Business, Real Estate, or a related field to apply.</li>
<li>Quick Learner: Ability to quickly grasp Dubai Land Department (DLD) regulations, Ejari systems, and DIFC lease requirements.</li>
<li>Tech Savvy: Comfortable learning and using property management software (Keyper/Tern experience is a major plus).</li>
<li>Communication: Excellent interpersonal skills with the ability to handle conversations professionally and with empathy.</li>
<li>Detail-Oriented: A &quot;zero-mistake&quot; mindset when it comes to contracts and financial tracking.</li>
<li>Location: Must be based in Dubai, this is an on-site role.</li></ul></div>

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The role of the Delivery Manager is for the efficient management of the tenant, the tenants design and construction teams throughout all phases of the retail delivery process. Ensuring adherence of design and construction as per the criteria manuals, and compliance to all relevant local statutory approvals. Achieve on time completion and opening of all allocated units, being proactive and using all available resources. Actively manages all aspects of fit- out works and connection to Mall services.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 <ul>
 <li>
 Must be multidisciplined in retail knowledge, project management and construction management.
 </li>
 <li>
 Point of Contact for Landlord, Tenants, Contractors and other Project Stakeholders for tenancy related delivery works.
 </li>
 <li>
 Prepare and issue the Retail Delivery milestones in accordance with the NTC
 </li>
 <li>
 Support the Review of Architectural and MEP Drawings based on Landlord/Authorities Regulations in accordance with agreed lease timelines.
 </li>
 <li>
 Establishing and implementing the leasing and retail delivery strategy throughout the Project.
 </li>
 <li>
 Establish and maintain positive relationships with all stakeholders throughout the retail delivery process
 </li>
 <li>
 Manage all documentation and technical records required for closing out the project as per the approved RD&amp;D policy and procedures.
 </li>
 <li>
 Support in preparation of Lease Outline Drawings (LOD).
 </li>
 <li>
 Support in preparation of Tenant Fit-Out and logistic Manuals.
 </li>
 <li>
 Facilitate on-site tenants fit-out/services and co-ordination by working with the tenant&rsquo;s project team to ensure the overall project progress as per the agreed milestones.
 </li>
 <li>
 Equips stakeholders with all required documentation and responds to all queries and requests for information promptly.
 </li>
 <li>
 Verifies compliance of on-site build to approved architectural and MEP designs.
 </li>
 <li>
 Direct and monitor issues related to tenants fit-out to ensure that they are in compliance with the Mall&rsquo;s criteria and local statutory rules and regulations.
 </li>
 <li>
 Knowledge and understanding of local authority approval processes and requirements.
 </li>
 <li>
 Collates all required documentation for tenant variation requests.
 </li>
 <li>
 Perform other related duties or assignments as required &amp; directed.
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 BSc in Architect/Interior Architect/Interior Designer/Civil Engineer/Mechanical Engineer.
 </li>
 <li>
 Occupational Health and Safety discipline and an international sustainability system are highly desirable.
 </li>
 <li>
 Project Management skills
 </li>
 </ul>
 
 
 
 
 
 Experience and Skills:
 
 
 <ul>
 <li>
 8-10 years of professional experience with at least 3 years in a similar capacity, preferably within the Real Estate industry.
 </li>
 <li>
 Role with Landlord/Tenant Developer experience is mandatory
 </li>
 <li>
 Knowledge of contracting, negotiating, and change management.
 </li>
 </ul>
 
 
</div>

Delivery Manager - Aldar Retail Management

Madison Square Mall

QUALIFICATION Bachelor&rsquo;s degree or Diploma in Business Administration, Operations, or related field.EXPERIENCE: 1&ndash;3 years of experience in mall or retail operations. Knowledge of facility maintenance, safety, and customer service practicesJOB PURPOSETo support mall operations by ensuring smooth functioning of day-to-day activities, tenant coordination, facility maintenance, safety compliance, and high-quality customer service on the assigned floor or area.POSITION DIMENSIONS1. Mall OperationsMonitor and oversee daily operations on the assigned floor or section, ensuring smooth functioning of all services.2. Tenant CoordinationServe as the point of contact for tenants, addressing operational issues, facilitating communication, and providing necessary support.3. Facilities &amp; MaintenanceReport and follow up on maintenance issues related to lighting, HVAC, elevators, escalators, and other facilities to ensure proper functioning.4. Safety &amp; SecurityEnsure adherence to safety and security protocols, monitor staff and visitors, and report any incidents to the Duty Manager.5. Customer ServiceAssist visitors and tenants, address complaints, provide information, and ensure a positive experience within the mall.6. ReportingPrepare daily reports on operational activities, incidents, maintenance issues, and tenant interactions for submission to the Duty Manager.COMMUNICATION &amp; WORKING RELATIONSHIPS Reports to the Duty Manager / Mall Manager and coordinates with tenants, security, housekeeping, maintenance teams, and customer service staff to ensure smooth operations and tenant satisfaction.Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthApplication Question(s):<ul><li>Are you willing to work 8-hour shifts on a rotational basis (Morning &amp; Evening)?</li></ul>☐ Yes ☐ No<ul><li>Are you comfortable working on weekends and public holidays as required for Mall operations?</li></ul>☐ Yes ☐ No<ul><li>Are you able to coordinate with security, maintenance, tenants, and management on a daily basis?</li></ul>☐ Yes ☐ No<ul><li>Are you available to join within the required notice period?</li></ul>☐ Immediate ☐ 15 days ☐ 30 days<ul><li>Do you have previous experience in mall, facility, or site operations?</li></ul>☐ Yes ☐ NoWork Location: In personExpected Start Date: 18/02/2026

Operations Officer

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2888 tenant coordinator jobs Near Me

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Operations Officer