tender coordinator

Anotech

<div>
 
 
 Bid Coordinator
 
 
 
 
 
 
 What You'll Do
 
 
 As a Bid Coordinator, you'll provide administrative and coordination support throughout the tendering process by:
 
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 Managing tender documentation and maintaining document control using SharePoint.
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 Coordinating contributions from technical, commercial, legal, procurement, and finance teams.
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 Tracking bid timelines, submission deadlines, and tender activities.
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 Organizing bid kick-off, progress, and review meetings, including agendas, minutes, and action tracking.
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 Maintaining tender clarification registers, bid calendars, and submission checklists.
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 Supporting compliance by ensuring all required documentation is complete, accurate, and formatted to the required standards.
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 Coordinating with internal and external stakeholders for administrative documentation, agreements, invoices, and payments.
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 What We're Looking For
 
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 Diploma or Bachelor's degree in Business Administration, Office Management, Project Administration, or a related field.
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 2&ndash;5 years of experience in bid administration, tender coordination, document control, or project administration.
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 Strong proficiency in Microsoft Office, with
 
 SharePoint experience being essential
 
 .
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 Excellent organizational skills and exceptional attention to detail.
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 Strong communication and relationship-building abilities.
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 Ability to work effectively in a fast-paced, multicultural project environment.
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 Resilient, proactive, and able to manage multiple priorities.
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 Fluent in English.
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</div>

Bid Coordinator – Rail & Public Transport

UCC Holding

<div>
 
 
 WE ARE HIRING | SENIOR BID COORDINATOR
 
 
 
 
 
 
 We are looking for an experienced
 
 Senior Bid Coordinator
 
 to join our team and play a key role in managing and coordinating the preparation and submission of technical and commercial bid packages.
 
 
 
 
 
 
 Key Requirement:
 
 Candidates must have prior experience working on the contracting / construction side, with strong exposure to tendering, bidding, estimation, and proposal coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 :
 
 
 
 
 
 &bull; Lead and coordinate end-to-end bid and tender activities, including document preparation, submission schedules, and compliance tracking.
 
 
 &bull; Coordinate with Estimation, Engineering, Project Management, Procurement, Legal, and other internal teams to ensure timely and accurate bid submissions.
 
 
 &bull; Review tender and bid documents to ensure completeness, accuracy, and compliance with client requirements and contract specifications.
 
 
 &bull; Manage bid timelines, deadlines, and submission requirements, proactively addressing any potential delays or issues.
 
 
 &bull; Coordinate with subcontractors and suppliers to obtain quotations, clarify technical requirements, and incorporate inputs into bid proposals.
 
 
 &bull; Ensure compliance with tendering regulations, contract requirements, client specifications, and industry standards.
 
 
 &bull; Maintain accurate bid databases, documentation, and records for future reference.
 
 
 &bull; Participate in bid strategy meetings and provide recommendations to improve bid competitiveness and success rates.
 
 
 &bull; Support and guide junior Bid Coordinators and team members to maintain quality and efficiency.
 
 
 &bull; Build and maintain positive relationships with internal and external stakeholders throughout the bidding process.
 
 
 
 
 
 
 Requirements
 
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 Bachelor's Degree in Business Administration or a related field.
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 Minimum 5 years of overall experience, with at least 3 years of relevant experience in Bid Coordination / Tendering / Proposal Management.
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 Mandatory experience within the Contracting / Construction industry.
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 Experience in managing technical and commercial tender documentation and coordinating with estimation and engineering teams.
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 GCC experience is an advantage.
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 Strong knowledge of contract and bid documents, proposal management, project estimating, and document control.
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 Excellent organizational, communication, coordination, and deadline-management skills.
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 Proficiency in Microsoft Office and bid management systems.
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 ERP knowledge, preferably SAP functional skills, is required.
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 Strong ability to manage multiple bids and tenders simultaneously under tight deadlines.
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 </ul>
 
 
</div>

Senior Bid Coordinator

Alpha Corporation

Alpha Corporation is a leading Pakistani supplier of medical and rehabilitation equipment, delivering turnkey solutions across MOT, CSSD, Critical Care, Surgical Care, Neonatal Care, Laundry, Rehabilitation and Hospital Furniture. We represent leading international OEM manufacturers and partner with hospitals, government health institutions and NGOs across the country.About the RoleWe're looking for a Bidding Executive to manage our end-to-end tender process, from identifying opportunities to submitting winning bids. You'll prepare compliant technical and financial proposals and work closely with our OEM partners to help Alpha Corporation win the right projects.What You'll Do<ul><li>Monitor tender opportunities across PPRA (Public Procurement Regulatory Authority), hospital procurement portals, government health department listings and NGO/international procurement platforms</li><li>Review RFPs/RFQs to assess eligibility, technical specifications and compliance requirements</li><li>Liaise with OEM/principal manufacturers to gather specifications, certifications, quotations and compliance documentation</li><li>Prepare technical and financial bid documents that fully meet tender requirements</li><li>Arrange bid security, earnest money deposits and tender fees ahead of deadlines</li><li>Submit bids on time, whether through e-tendering portals or in person</li><li>Maintain an up-to-date tender tracker and bid database</li><li>Coordinate with sales, logistics and finance teams to compile supporting documentation</li><li>Track submitted bids, respond to clarification requests and support negotiations</li><li>Build strong working relationships with procurement teams at hospitals, government bodies and NGOs</li></ul>What You'll Need<ul><li>Bachelor's degree in Business Administration, Supply Chain, Engineering or a related field</li><li>1 to 3 years of experience in tendering, bidding or procurement (medical equipment or healthcare experience is a plus)</li><li>Working knowledge of PPRA rules and public procurement processes is an advantage</li><li>Strong written and verbal communication skills</li><li>Excellent attention to detail and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to manage multiple bids at once and meet tight deadlines</li></ul>Why Alpha CorporationJoin a team that has spent years equipping Pakistan's hospitals and healthcare institutions with advanced medical equipment. You'll work on projects that directly improve patient care, alongside a team that values integrity and continuous improvement.How to ApplyApply directly through this listing or send your CV to careers@alphacorp.com.pk. Learn more about us at www.alphacorp.com.pk.Work Location: In person

Bidding Executive - Medical Equipment & Healthcare Tenders

Alpha Corporation is one of Pakistan's leading suppliers of medical and rehabilitation equipment, delivering turnkey solutions for MOT, CSSD, Critical Care, Surgical Care, Neonatal Care, Laundry, Rehabilitation and Hospital Furniture. We represent top international OEM manufacturers and work with hospitals, government health institutions and NGOs across the country.The RoleWe're hiring a Bidding Executive to manage our end-to-end tender process. You'll track opportunities, prepare compliant technical and financial bids, and work closely with our OEM partners to help Alpha Corporation win the right projects.What You'll Do<ul><li>Track tenders across PPRA (Public Procurement Regulatory Authority), hospital procurement portals, government health departments and NGO/international procurement platforms</li><li>Study tender documents (RFPs/RFQs) to assess eligibility, technical specifications and compliance requirements</li><li>Coordinate with OEM/principal manufacturers to gather specs, certifications, quotations and compliance sheets</li><li>Prepare accurate technical and financial bid documents that meet every tender requirement</li><li>Process bid security, earnest money deposits and tender fees within deadline</li><li>Submit bids on time, whether online through e-tendering portals or physical submission</li><li>Maintain an up-to-date tender tracker and bid database</li><li>Coordinate with sales, logistics and finance teams to pull together required documentation</li><li>Follow up on submitted bids, handle clarification requests and support negotiations</li><li>Build strong working relationships with procurement teams at hospitals, government bodies and NGOs</li></ul>What You'll Need<ul><li>Bachelor's degree in Business Administration, Supply Chain, Engineering or a related field</li><li>1 to 3 years of experience in tendering, bidding or procurement (medical equipment or healthcare experience is a plus, strong fresh graduates are also welcome to apply)</li><li>Working knowledge of PPRA rules and public procurement processes is an advantage</li><li>Strong written and verbal communication skills</li><li>Sharp attention to detail and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to manage multiple bids at once and hit tight deadlines</li></ul>Why Alpha CorporationJoin a team that has spent years equipping Pakistan's hospitals and healthcare institutions with cutting edge equipment. You'll work on projects that directly improve patient care, alongside a team that values integrity and continuous improvement.How to ApplyApply directly through this Indeed listing or send your CV to careers@alphacorp.com.pk. For more on who we are, visit www.alphacorp.com.pkWork Location: In person

Bidding Executive

Confidential

<div>
 
 Job Summary
 
 
 
 
 
 We are seeking a proactive and results-driven Bids Officer to join our team. The ideal candidate will be responsible for identifying new business opportunities, building strong client relationships, preparing sales proposals, and supporting the sales process from lead generation to contract completion. The role also requires managing government procurement portal documentation to ensure compliance with tender requirements
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 * Identify and develop new business opportunities to achieve sales targets.
 
 
 * Build and maintain strong relationships with existing and prospective clients.
 
 
 * Conduct client meetings, presentations, and product/service demonstrations.
 
 
 * Prepare quotations, proposals, and negotiate commercial terms with customers.
 
 
 * Follow up on leads and maintain an updated sales pipeline.
 
 
 * Coordinate with internal departments to ensure timely delivery of products and services.
 
 
 * Monitor market trends, competitors, and customer needs to identify growth opportunities.
 
 
 * Maintain accurate sales records and prepare periodic sales reports.
 
 
 * Check, prepare, and upload tender documentation on government procurement platforms (such as Etimad and Taheel), ensuring all required information and supporting documents are complete, accurate, and submitted within the specified deadlines.
 
 
 * Ensure compliance with company policies and tender submission requirements.
 
 
 
 
 
 Qualifications
 
 
 
 
 
 * Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.
 
 
 * 2&ndash;5 years of experience in sales or business development.
 
 
 * Experience with government tenders and procurement platforms is an advantage.
 
 
 * Knowledge of Etimad and Taheel platforms is highly preferred.
 
 
 * Excellent communication, negotiation, and relationship-building skills.
 
 
 * Strong organizational skills with high attention to detail.
 
 
 * Proficiency in Microsoft Office applications.
 
</div>

Bids Officer

10DESIGN

<div>Company Description 
10 Design is a global architecture and masterplanning practice, working across architecture, masterplanning, landscape and interiors. We are part of 10N Collective and Egis, with studios across the UK, Asia, the Middle East and the US.
Our work is built on collaboration, design quality, agility and the ability to bring the right expertise to the right project, wherever that expertise sits in the world. The Dubai studio plays an important role in our Middle East presence and in our ability to serve clients across the region with the strength of a global design practice behind it. 
Job Description 
We are seeking a detail-oriented and strategic Senior Bid Specialist - Architecture to join our team in Dubai, United Arab Emirates. In this role, you will be responsible for developing, managing, and delivering compelling bid proposals and responses to requests for proposals (RFPs) for architectural projects. You will work collaboratively with technical teams, architects, and stakeholders to ensure all bids are comprehensive, competitive, and submitted on time. This is an excellent opportunity for an organized professional with strong analytical skills to make a significant impact on our business development efforts.<ul><li>
Prepare, develop, and manage comprehensive bid proposals and RFP responses for architectural projects</li><li>
Analyze project requirements, scope of work, specifications, and client expectations to inform bid strategy</li><li>
Coordinate with internal teams including architects, engineers, and project managers to gather technical information and ensure proposal accuracy</li><li>
Develop competitive pricing strategies and cost estimates based on project scope and market analysis</li><li>
Manage bid timelines, track submission deadlines, and ensure all documentation meets compliance requirements</li><li>
Review, edit, and quality-check all bid materials to ensure consistency, clarity, and professionalism</li><li>
Maintain organized bid databases and tracking systems to monitor proposal status and outcomes</li><li>
Present proposals and bid strategies to clients and internal stakeholders</li><li>
Conduct post-bid analysis and document lessons learned to continuously improve bidding processes</li><li>
Stay current with industry trends, competitor activities, and market conditions in the UAE and broader Middle East region</li></ul>
Tender Submissions<ul><li>
Coordinate and prepare tender submissions, including expression of interest, pre-qualifications and request for proposals;</li><li>
Provide support on complex proposal and presentation documents - from information sourcing, editing, collating CVs, and image manipulation to collation of final product;</li><li>
Responsible for submission coordination and preparation;</li><li>
Keep track of client and consultant contact database;</li><li>
Maintain and update the Company&rsquo;s extensive electronic database of tender submissions and frequently-used key submission information;</li><li>
Ensure opportunity and reporting data is tracked on the CRM system</li></ul> 

Qualifications 
<ul><li>
Minimum 8 years of professional experience in bid management, proposal development, or business development within the architecture or construction industry</li><li>
Proven expertise in analyzing project requirements and developing competitive bid strategies</li><li>
Excellent written and verbal communication skills with the ability to present complex information clearly</li><li>
Demonstrated project management experience with the ability to manage multiple bids simultaneously</li><li>
Solid understanding of contract terms, conditions, and procurement processes</li><li>
Strong organizational and time management skills with meticulous attention to detail</li><li>
Analytical mindset with the ability to evaluate costs, risks, and opportunities</li><li>
Professional experience in the UAE or Middle East market is highly desirable</li><li>
Knowledge of international bidding standards and best practices is a plus</li><li>
Good business sense with diligent numeracy skills;</li><li>
Prepare and maintain marketing collaterals (project sheets, brochures) and develop custom PowerPoint decks for client presentations;</li><li>
Strategic thinking, with the capacity to manage complexity and multiple stakeholders;</li><li>
Expert knowledge with InDesign, Illustrator, Photoshop, and Microsoft Office packages including excel.</li></ul></div>

Senior Bid Specialist - Architecture

vision catalyst construction llc.shj br

Job SummaryVision Catalyst Construction LLC is looking for a professional and well-organized Secretary / QS Coordinator to provide administrative support and assist the Quantity Surveying department. The ideal candidate must be fluent in both Arabic and English, with excellent communication and organizational skills.Key Responsibilities<ul><li>Provide secretarial and administrative support to management.</li><li>Prepare and manage correspondence, reports, and project documents.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Assist the Quantity Surveying team with BOQs, quotations, tender submissions, and project documentation.</li><li>Liaise with clients, consultants, suppliers, and subcontractors.</li><li>Maintain proper filing systems and document control.</li><li>Follow up on quotations, approvals, and project-related correspondence.</li><li>Handle incoming calls, emails, and official communications.</li></ul>Requirements<ul><li>Bachelor's degree or Diploma in Quantity Surveying, Civil Engineering, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience in a construction company.</li><li>Fluent in Arabic and English (spoken and written) &ndash; Mandatory.</li><li>Experience supporting the Quantity Surveying department is preferred.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication, coordination, and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Work Location: In person

Secretary /QS

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