tender coordinator

SFAI Qatar

Sales Support:<ul><li>Assist sales team members in daily activities such as scheduling meetings, preparing presentations, and managing communication with clients.</li><li>Coordinate sales efforts across various departments, ensuring seamless collaboration and timely delivery of services.</li></ul>Client Relationship Management:<ul><li>Serve as a primary point of contact for clients, addressing inquiries and resolving issues promptly.</li><li>Maintain client databases and ensure accurate and up-to-date information.</li></ul>Order Processing and Documentation<ul><li>Process sales orders accurately and efficiently, ensuring all details are recorded and communicated to relevant departments.</li><li>Prepare and distribute sales contracts, tender submissions, proposals, and invoices as needed. LPO, quotation.</li></ul>Sales Analysis &amp; Reporting<ul><li>Assist in compiling sales data and generating reports for management review.</li><li>Analyze sales performance metrics to identify trends and opportunities for improvement.</li></ul>Administrative Support:<ul><li>Manage calendars, travel arrangements, and expense reports for sales team members.</li><li>Organize and maintain sales documentation and files in an orderly manner.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, Mechanical Engineering, or a related field.</li><li>Proven experience as a Sales Coordinator or in a similar role within the technology industry, preferably with an IT or ELV background.</li><li>Knowledge in ELV / tech products such as CCTV, Access controls, servers, etc</li><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Proficiency in CRM &amp; ERP software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel,Word, PowerPoint).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: QAR5,000.00 - QAR7,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li> Sales Coordinator (n IT or ELV background): 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Qatar ID (Required)</li></ul>Application Deadline: 05/11/2025

Tender Sales Coordinator

Confidential

Job Title: Tendering Coordinator Location: Doha, Qatar Employment Type: FULL-TIME Job Overview A leading company in providing turnkey design-build solutions for residential, commercial, and industrial developments, driven by a vision to be the undisputed partner of choice in quality projects. We utilize innovative and cutting-edge construction practices to meet the unique demands of Qatar’s environment. We are currently seeking a highly organized and detail-oriented Tendering Coordinator to join our dynamic team in Doha. The successful candidate will play a pivotal role in the pre-construction phase, managing the entire tendering process to secure new projects that align with our commitment to excellence and client satisfaction. Responsibilities * Oversee the entire tender process from receipt of enquiry to submission, ensuring all deadlines are met. * Analyze and review tender documents, including drawings, specifications, and contractual requirements, to fully understand project scope. * Coordinate with internal departments, including estimation, design, procurement, and project management, to gather the necessary information for bid submissions. * Prepare, compile, and manage all documentation required for comprehensive and professional tender submissions. * Act as the primary point of contact for all tender-related communications, liaising with clients, consultants, and suppliers to clarify queries. * Maintain a detailed and accurate register of all tenders, tracking their status and outcomes. * Assist in the completion of pre-qualification questionnaires (PQQs) to ensure the company is eligible to bid for strategic projects. * Ensure all bid submissions are compliant with client requirements and the company's quality and commercial standards. Qualifications * Proven experience in a Tendering Coordinator, Bid Coordinator, or a similar role within the construction or engineering industry. * A strong understanding of the tendering and procurement processes in the construction sector. * Exceptional organizational and time-management skills, with a proven ability to manage multiple projects and tight deadlines. * Meticulous attention to detail and a high level of accuracy in all work. * Excellent written and verbal communication skills. * Proficiency in the MS Office Suite (Word, Excel, PowerPoint). * A proactive and collaborative approach, with the ability to work effectively within a team. * A degree in a relevant discipline such as Construction Management, Quantity Surveying, or Engineering is highly desirable. Benefits * A competitive salary and benefits package. * The opportunity to be a part of a leading design-build solutions provider in Qatar. * A professional and supportive work environment that fosters growth and development. * Involvement in high-profile and challenging projects.

Tendering Coordinator

Total Safety

Position: Sales Coordinator / AdministratorLocation: Doha, Qatar.<ul><li>Assist the sales team in preparing quotations, contracts, and proposals.</li><li>Maintain and update the sales database and CRM system.</li><li>Follow up on client inquiries and support the sales process from lead generation to finalization.</li><li>Coordinate and schedule meetings, presentations, and sales activities.</li><li>Act as a liaison between the sales team, clients, and internal departments such as operations.</li><li>Ensure timely communication of client requirements to the relevant teams.</li><li>Address and resolve client concerns promptly to maintain high service standards.</li><li>Prepare and organize tender documents for submission, ensuring compliance with company and client requirements.</li><li>Track tender deadlines and ensure timely submissions.</li><li>Maintain proper documentation of contracts, agreements, and sales-related records.</li><li>Generate sales reports, performance analysis, and market research insights.</li><li>Ensure compliance with company policies, procedures, and industry regulations.</li><li>Undertake other related duties as required.</li></ul><ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or a related field.</li><li>3-5 years of relevant experience in sales coordination, administrative support, or a similar role.</li><li>Prior experience in the Oil &amp; Gas industry is an advantage.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and CRM software.</li><li>Strong communication, organizational, and problem-solving skills.</li><li>Ability to manage multiple tasks efficiently while ensuring accuracy</li><li>Ability to work collaboratively across departments and handle high-pressure situations.</li></ul>Job Types: Full-time, Permanent

Sales Coordinator- Tendering

Stantec

<div>Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what&rsquo;s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what&rsquo;s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.
Purpose of Job
Reporting directly to the Pursuits Team Lead, this role is responsible for opportunity monitoring and tracking from various sources. The role supports mailbox monitoring, portal monitoring, developing and managing opportunity documents, guidelines, and templates. You may also assist with developing and implementing opportunity response plans, including activities, deliverables, owners, and milestones, ensuring all outputs align with Stantec branding and meet high standards.
Essential Functions:
The core responsibilities include tender portal monitoring and management, material development, opportunity response coordination, and knowledge and process management.
Tender Portal Monitoring and Management
<ul><li>Manage identification and classification of new business opportunities by monitoring shared tenders&rsquo; mailbox and multiple tender portals.</li></ul>
<ul><li>Distribute relevant opportunities and associated documents to the business in a timely manner.</li></ul>
<ul><li>Ensure accurate tracking and communication of opportunities across regions, businesses and stakeholders.</li></ul>
Material Development:
<ul><li>Coordinate the preparation of written and graphical elements of opportunity response documents such as proposals, qualifications, brochures, flat sheets and presentations.</li></ul>
<ul><li>Interact with operations personnel to support the development of collateral.</li></ul>
<ul><li>Proof and edit relevant documentation for consistency.</li></ul>
<ul><li>Ensure adherence to standards and templates to present a consistent appearance/style in compliance with Stantec&rsquo;s branding guidelines.</li></ul>
<ul><li>Coordinate with dedicated visual communication design personnel.</li></ul>
<ul><li>May provide graphics and desktop publishing support.</li></ul>
Opportunity Response Coordination:
<ul><li>Work with designated response team members to develop opportunity response plans in alignment with our marketing and business development process.</li></ul>
<ul><li>Collect company data and/or conducts internal/external research appropriate for opportunity response documents and/or strategy development.</li></ul>
<ul><li>Organize and participate in response-related meetings (internal and/or client), as appropriate.</li></ul>
<ul><li>Respond to requests (whether from internal or external clients) promptly.</li></ul>
<ul><li>Liaise with internal and external clients to gather information to achieve a complete response.</li></ul>
<ul><li>Monitor local and national Tender Portals and Industry Panels, and distribute opportunities to relevant staff/ discipline</li></ul>
<ul><li>Upload relevant insurance and pre-qualification documentation to Tender Portals to ensure continued compliance.</li></ul>
<ul><li>Assist relevant staff to attain pre-qualification accreditations to meet future opportunity requirements.</li></ul>
Knowledge and Process Management:
<ul><li>Update/ maintain non-opportunity specific /additional qualification and reference materials (including project proformas and personnel profiles, images, collateral materials, etc.) in SMKC.</li></ul>
<ul><li>Regularly update opportunities on Pipeline.</li></ul>
<ul><li>Comply with pursuit phase QC/QA requirements</li></ul>
<ul><li>Support Pursuit team to comply with pursuit phase Health and Safety requirements</li></ul>
<ul><li>Assist with facilitating appropriate legal reviews of pursuit phase documentation and contracts via Stantec&rsquo;s contract review portal.</li></ul>
<ul><li>Work with specialist software and processes.</li></ul>
<ul><li>Assist in the Request For Quotes (RFQs) and coordination of sub-consultants at the pursuits stage to ensure the accuracy of the preparation of sub-agreements post-win.</li></ul>
<ul><li>Collect insurance and prequalification questionnaires and store them in the subs database as the Project Management Framework requires.</li></ul>
<ul><li>Identify and share relevant information and best practices between MCPR colleagues and internal clients.</li></ul>
Individual Contributor:
<ul><li>Be accountable and drive quality by updating Pipeline and adhering to Stantec&rsquo;s style guide /</li></ul>
branding initiatives.
<ul><li>Manage own workflow/outputs within business priorities.</li></ul>
<ul><li>Contribute by using your skills in bid writing / creative writing (where required).</li></ul>
<ul><li>Undertake learning and development opportunities to enhance skills.</li></ul>
People:
<ul><li>Support team and company Initiatives.</li></ul>
<ul><li>Promote and contribute to a sense of community, fun and team spirit.</li></ul>
<ul><li>Communicate clearly and engage with your internal clients, team and colleagues in the office.</li></ul>
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.
Education:
Relevant university degree or equivalent work experience.
Other Requirements
<ul><li>At least two years of working experience as a Pursuits coordinator or in an office administration capacity.</li></ul>
<ul><li>Excellent English communication skills (verbal and written)</li></ul>
<ul><li>Detail-oriented and organized, with exceptional prioritization skills</li></ul>
<ul><li>Ability to effectively balance conflicting priorities</li></ul>
<ul><li>Demonstrated proficiency with web-based tools and Microsoft Office applications, including but not limited to Outlook, Word, Excel, Explorer</li></ul>
<ul><li>Work may be required after hours, on weekends, and sometimes on short notice.</li></ul>
Primary Location: India | Pune
Organization: Stantec IN Business Unit
Employee Status: Regular
Travel: No
Schedule: Full time
Job Posting: 05/11/2025 11:11:41
Req ID: 1002823</div>

Pursuits Assistant

CHINA HARBOUR ENGINEERING CO LLC

Responsible for assisting the Bid Manager in tender-related activities, including: <ul><li>Analysing project information upon receipt of tender documents. </li><li>Entering and maintaining various types of information in the company’s online system. </li><li>Conducting background checks on clients and third-party companies. </li><li>Conducting background checks on suppliers, design consultant, subcontractors. </li><li>Preparing the EOI and PQQ documents for potential projects. </li><li>Drafting contracts, such as design service agreement, subcontracting agreements. </li><li>Completing contract review processes and performing compliance checks for clients and third-party companies. </li><li>Collaborating with tender team to prepare tender documents and follow up on quotation requests. </li><li>Working with tender team to compare and analyse quotations and proposals from suppliers and subcontractors. </li><li>Assisting the Bid Manager in cost analysis and planning. </li><li>Supporting the Bid Manager in post-submission activities, such as preparing clarification reports and attending post-tender meetings. </li><li>Preparing, printing, binding, and submitting tender documents. </li><li>Managing relationships with suppliers and subcontractors and updating and optimizing the supplier database. </li><li>Coordinating with Financial Dept to issue bid bond. </li><li>Initiate tender expense reimbursement from Financial Dept. </li><li>Performing other assigned tasks.</li></ul>

Tendering Engineer

AGC INfracon Private Limited

Job descriptionPost- TENDER MANAGERGender: Male /Females (Preference Female Candidate )SKILLS - government Road construction tender processes and documentation.Experience - 10 yrsEducation - Bachelor's degree in a relevant fieldRequired Experience and Skills<ul><li>Educational Background: A Bachelor's degree in Civil Engineering, Construction Management, or a related field is essential.</li><li>Tendering Experience: Significant experience (often 7-12 years) in the tendering process, including pre-qualification, bid preparation, submission, and post-bid activities within the construction industry.</li><li>Contract Management: Strong understanding and experience with various contract forms and their terms, including liquidity damages, performance guarantees, and payment terms.</li></ul>Manage the entire process of the government tender paper notebook from concept to completion, ensuring that all tasks are completed accurately and efficiently.&#10146; Coordinate with various departments and stakeholders involved in the tender process, such as legal, procurement, finance, and other relevant teams.&#10146; Develop and implement strategies to effectively organize and maintain the tender documentation in the notebook, ensuring easy access and retrieval.&#10146; Keep up-to-date with the latest government tender documentation requirements, guidelines, and regulations and ensure compliance.&#10146; Collaborate with internal teams to review and analyze tender documentation, identify gaps or areas for improvement, and provide recommendations for enhancing the submission.&#10146; Supervise and guide a team of tender administrators to ensure smooth handling of all tender-related tasks, including preparation, submission, and record-keeping.&#10146; Coordinate with external vendors, agencies, and contractors, if required, to gather necessary information and documentation for inclusion in the tender paper notebook.&#10146; Conduct regular audits and quality checks on the tender documentation to ensure accuracy, completeness, and adherence to the defined standards.&#10146; Prepare and present periodic reports on the status of ongoing tenders, including key milestones, challenges, and recommendations for improvement.Job Type: Full-timeBenefits:<ul><li>Provident Fund</li></ul>Experience:<ul><li>government Road tender: 10 years (Preferred)</li><li>Tender: 10 years (Preferred)</li></ul>Location:: Head Office AurangabadJob Type: Full-timePay: &#8377;50,000.00 - &#8377;75,000.00 per monthWork Location: In person

Tender /Bid Manager

LOOM SOLAR PVT. LTD.

<div>
 
 
 Job Summary:
 
 
 
 
 We are looking for a
 
 Tender Executive
 
 who will manage the complete tendering process&mdash;from identifying suitable tenders to preparing and submitting proposals. The role requires a detail-oriented professional with strong analytical, coordination, and communication skills who can effectively handle government and private tender opportunities in the solar energy sector.
 
 
 
 The Tender Executive will play a key role in ensuring timely participation in tenders, accurate documentation, and coordination with multiple departments to deliver competitive and compliant proposals.
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 
 
 
 1. Tender Identification and Tracking:
 
 
 
 <ul>
 <li>
 
 Regularly monitor government tender portals (GeM, CPPP, eProcurement, etc.) and private tender websites for relevant opportunities.
 
 
 </li>
 <li>
 
 Maintain an updated tender tracker to record upcoming, ongoing, and submitted tenders.
 
 
 </li>
 <li>
 
 Evaluate tenders based on eligibility criteria, scope of work, and profitability.
 
 
 </li>
 </ul>
 
 
 2. Tender Analysis and Documentation:
 
 
 
 <ul>
 <li>
 
 Read and analyze tender documents to understand client requirements, technical specifications, and submission instructions.
 
 
 </li>
 <li>
 
 Coordinate with technical, sales, finance, and legal teams to collect required documents and data.
 
 
 </li>
 <li>
 
 Prepare pre-qualification documents, technical proposals, and financial bids as per tender requirements.
 
 
 </li>
 <li>
 
 Ensure all submissions comply with terms, conditions, and deadlines.
 
 
 </li>
 </ul>
 
 
 3. Proposal Preparation and Submission:
 
 
 
 <ul>
 <li>
 
 Draft and compile complete tender documentation, including cover letters, forms, certifications, and annexures.
 
 
 </li>
 <li>
 
 Upload or submit tenders on government or private portals within specified timelines.
 
 
 </li>
 <li>
 
 Conduct internal reviews before submission to ensure accuracy and completeness.
 
 
 </li>
 <li>
 
 Manage revisions, addendums, or corrigenda issued by tendering authorities.
 
 
 </li>
 </ul>
 
 
 4. Coordination and Communication:
 
 
 
 <ul>
 <li>
 
 Communicate with clients, consultants, and government departments for any clarifications or meetings related to tenders.
 
 
 </li>
 <li>
 
 Attend pre-bid meetings and support senior management with presentation materials when required.
 
 
 </li>
 <li>
 
 Follow up on submitted tenders and maintain regular communication with stakeholders for status updates.
 
 
 </li>
 </ul>
 
 
 5. Record Management and Reporting:
 
 
 
 <ul>
 <li>
 
 Maintain proper documentation of all tenders, including submitted proposals, correspondences, and results.
 
 
 </li>
 <li>
 
 Prepare regular reports on tender participation, outcomes, and win/loss analysis.
 
 
 </li>
 <li>
 
 Suggest improvements in bidding strategies based on past performance and competitor analysis.
 
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Skills and Competencies:
 
 
 
 
 <ul>
 <li>
 
 In-depth understanding of government e-procurement systems and online tender portals.
 
 
 </li>
 <li>
 
 Excellent knowledge of tendering process, bid documentation, and compliance requirements.
 
 
 </li>
 <li>
 
 Strong communication, coordination, and interpersonal skills.
 
 
 </li>
 <li>
 
 Good analytical and problem-solving abilities.
 
 
 </li>
 <li>
 
 Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools.
 
 
 </li>
 <li>
 
 Attention to detail, accuracy, and time management.
 
 
 </li>
 <li>
 
 Knowledge of solar energy sector, EPC tenders, or electrical industry will be an added advantage.
 
 
 
 
 </li>
 </ul>
 
 Educational Qualification:
 
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Commerce, Engineering, or equivalent.
 
 
 </li>
 <li>
 
 MBA or Diploma in Business / Project / Supply Chain Management preferred.
 
 
 
 
 </li>
 </ul>
 
 Experience Required:
 
 
 
 
 <ul>
 <li>
 
 Minimum
 
 2 to 4 years of experience
 
 in tendering, bidding, or proposal management.
 
 
 </li>
 <li>
 
 Experience in a
 
 solar, renewable energy, EPC, or electrical company
 
 will be highly preferred.
 
 
 
 
 </li>
 </ul>
 
 Employment Type:
 
 
 
 
 
 Full-Time | On-site (Faridabad, Haryana)
 
 
 
 
 
</div>

Tender Executive

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