tender coordinator

Propharma Medical Supplies

<p><b>About the Role:</b><br/>We are seeking a meticulous and proactive <b>Tender Coordinator</b> with expertise in unregistered pharmaceutical and medical items to join our dynamic team. The ideal candidate will manage tender submissions, coordinate with suppliers, ensure compliance with UAE regulations, and support business growth through accurate sourcing and pricing strategies.</p><p><b>Key Responsibilities:</b></p><p><b>Tender &amp; Portal Management</b></p><ul><li>Monitor UAE government tender portals daily (Rafed, Pure Health, Tejari, Cleveland, MOF).</li><li>Identify opportunities for unregistered items and ensure timely submission of tenders.</li></ul><p><b>Quotation &amp; Pricing</b></p><ul><li>Prepare and submit accurate quotations for unregistered products.</li><li>Coordinate with suppliers for competitive pricing, delivery terms, and margin optimization.</li><li>Ensure all quotations include VAT, logistics, and profitability considerations.</li></ul><p><b>Sourcing &amp; Coordination</b></p><ul><li>Liaise with international and local suppliers to source urgent unregistered products.</li><li>Negotiate favorable terms while ensuring regulatory compliance.</li><li>Coordinate with the supply chain for shipping, import permits, Tatmeen serialization, and delivery.</li></ul><p><b>Documentation &amp; Compliance</b></p><ul><li>Manage all required documentation, including COA, FSC, GMP, invoices, and packing lists.</li><li>Ensure full compliance with MOHAP/EDE regulations and Tatmeen serialization requirements.</li></ul><p><b>Account &amp; Internal Support</b></p><ul><li>Support the sales and business development team in building strong hospital account relations.</li><li>Provide regular reports on tender performance, success ratios, and profitability.</li><li>Maintain updated records of suppliers, accounts, and product opportunities.</li></ul><p><b>Key Requirements:</b></p><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree in Pharmacy, Business Administration, or a related field.</li><li>Pharmacy background preferred to understand regulatory and sourcing requirements.</li></ul><p><b>Experience:</b></p><ul><li>2&ndash;4 years&rsquo; experience in UAE pharmaceutical tenders and handling unregistered products.</li><li>Familiarity with government portals: MOHAP/EDE, Rafed, UPP, Tejari, Pure Health, Cleveland, SEHA, EHS.</li><li>Proven track record in managing quotations and sourcing unregistered items.</li></ul><p><b>Skills &amp; Knowledge:</b></p><ul><li>Strong knowledge of tender processes for unregistered pharmaceuticals and medical items.</li><li>Ability to source and negotiate with local distributors and international suppliers.</li><li>Understanding of import permits, COA, invoices, GMP/FSC documents.</li><li>Familiarity with Tatmeen system: serialization requirements, supplier coordination, compliance for imported unregistered products.</li><li>Excellent at preparing costing sheets, quotations, and profitability analysis.</li><li>Proficient in Excel, PowerPoint, and online tender platforms.</li><li>Strong English communication skills; Arabic is a plus.</li></ul><p>Job Type: Full-time</p>

Tender Coordinator – Unregistered Items

FLORA GROUP

<p><b>Duties &amp; Responsibilities</b></p><p><i><b>Sales Support:</b></i></p><ul><li>Assist sales team members in daily activities such as scheduling meetings, preparing presentations, and managing communication with clients.</li><li>Coordinate sales efforts across various departments, ensuring seamless collaboration and timely delivery of services.</li></ul><p><i><b>Client Relationship Management:</b></i></p><ul><li>Serve as a primary point of contact for clients, addressing inquiries and resolving issues promptly.</li><li>Maintain client databases and ensure accurate and up-to-date information.</li></ul><p><i><b>Order Processing and Documentation</b></i></p><ul><li>Process sales orders accurately and efficiently, ensuring all details are recorded and communicated to relevant departments.</li><li>Prepare and distribute sales contracts, proposals, and invoices as needed. LPO, Submittal, quotation.</li></ul><p><i><b>Sales Analysis &amp; Reporting</b></i></p><ul><li>Assist in compiling sales data and generating reports for management review.</li><li>Analyze sales performance metrics to identify trends and opportunities for improvement.</li></ul><p><i><b>Administrative Support:</b></i></p><ul><li>Manage calendars, travel arrangements, and expense reports for sales team members.</li><li>Organize and maintain sales documentation and files in an orderly manner.</li></ul><p><i><b>Requirements:</b></i></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Proven experience as a Sales Coordinator or in a similar role within the technology industry, preferably with an IT background.</li><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong communication and interpersonal skills, with the ability to interact professionally with clients and internal teams.</li><li>Proficiency in CRM software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li><li>Attention to detail and problem-solving skills</li></ul><p>If you're interested, please share your CV at: <b>career@floragroup.net</b></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Do you have prior experience working as a Sales Coordinator or in a similar role within the IT or technology industry?</li><li>Have you been involved in preparing and processing LPOs, quotations, submittals, or sales contracts?</li></ul>

Tender Sales Coordinator

Jotun Group

<div><div>SUMMARY OF THE ROLE</div><div></div>
As a Specification Coordinator, you will play a key role in supporting the Projects Sales &amp; Specification team by providing comprehensive administrative and sales support. This includes coordinating with various departments, assisting in day-to-day sales operations, and ensuring timely and accurate information flow. Your contribution will help the team meet customer needs efficiently and achieve departmental Key Performance Indicators (KPIs).<br>
<br>
This position reports to the Specification Manager - SSS and will be based in Musaffah, Abu Dhabi, UAE.<div></div><div>
Responsibilities:</div><ul><li><div>
Handle and service project customers in a fast-paced, high-pressure environment, ensuring excellent customer satisfaction and timely response to all inquiries.</div></li><li><div>
Support the Specification department by managing project tender documentation including quotations, CRM data entry, and specification files to ensure smooth coordination and accuracy.</div></li><li><div>
Maintain organized and high-quality project data by updating and filing information in CRM and SharePoint systems for efficient tracking and reporting.</div></li><li><div>
Prepare and review tender quotations and maintain an up-to-date database of tender projects, ensuring accuracy and manager validation before submission.</div></li><li><div>
Coordinate project sample requests by liaising with consultants, developers, and the Jotun TSS team, ensuring timely preparation, delivery, and proper tracking through a sample log system.</div></li><li><div>
Colour Scheme Designs by managing specifications client's inquiries in colour scheme designs to meet the client's needs.</div></li></ul><div></div><div>
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER</div><div></div><div>
We are looking for a candidate who:</div><ul><li>
Is holding a bachelor's degree in engineering (Architecture, Interior Design) or any relevant field.</li><li>
Minimum of 2 years of experience in administrative work.</li><li>
Excellent Knowledge of Microsoft Office (Excel, Word, PowerPoint) for reporting and data entry.</li><li>
Fluency in English &ndash; both verbal and written. (Arabic is an advantage)</li></ul><div></div><div>
The competencies we look for:</div><ul><li>
Acts on own initiative, makes things happen and accepts responsibility for the results.</li><li>
Understands the organization's informal rules and structures and utilizes political processes effectively to get things done.</li><li>
Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.</li><li>
Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.</li><li>
Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.</li><li>
Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.</li></ul><div></div><div>
What We Offer:</div><ul><li>
Competitive compensation and benefits.</li><li>
Continuous learning opportunities and training activities through on-the-job training and our in-house learning.</li><li>
Career development opportunities across multiple disciplines and geographies.</li><li>
Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.</li><li>
A supportive and inclusive company culture where you can be your authentic self.</li><li>
A focus on having fun together through team buildings and social activities.</li></ul><div></div><div><br>
POSITION INFORMATION</div><div></div><div>
Company:</div>
Jotun Abu Dhabi Ltd.<div><br>
Contract Type:</div>
Regular<div></div><div>
Time Type:</div>
Full time<div></div><div>
CLOSING DATE (dd.mm.yyyy):</div>
18.10.2025<div></div><div>
WHO WE ARE</div><div></div>
Jotun&rsquo;s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.<div></div>
Jotun Abu Dhabi Ltd., established in 1995, is one of the key markets within the MEIA region. With a production facility, warehouse and more than 140 employees, we aim to further strengthen Jotun&rsquo;s position in the UAE through ambitious market growth plans that focus on innovation, efficiency and profitability.<div></div><div>
Visit our <div>Career Page</div> to know more about life at Jotun.</div><div></div><div>
Jotun&rsquo;s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.</div><div></div><div>
If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.</div><div></div><div>
If you think that this role is what you could be doing next, apply now!</div></div>

Specification Coordinator

Alfardan Group

<div><p>Job Description</p>
<p></p><div><p>We are looking for an experienced Tender Specialist to join our team. Main objective of this position is to provide support to management with regards to Tenders and contract preparation.</p>
<ul>
<li>Monitoring of upcoming tenders&rsquo; opportunities.</li>
<li>Preparation and submission of required document.</li>
<li>Coordinate with all other department (legal, finance, government relation, etc.).</li>
<li>Must have admin. Knowledge.</li>
<li> Acquire and update all necessary documents related tender.</li>
<li> Follow-up with all changes in tender stage.</li>
<li>Keep, track and maintain records for all tender submission.</li>
<li>Ability to continually improve submissions of tenders.</li>
<li>Ability and understanding of the methodology of tenders (technical &amp; Commercial).</li>
<li>Cooperate with operations team for all tender submission.</li>
</ul></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>4+ years of experience as a Tender Specialist or similar role</li>
<li>Knowledge in ISO 9001-2015 procedures is a plus</li>
<li>Bachelor's Degree/Equivalent</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Agriculture</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Administration</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div></div></div></div>

Tender Specialist

rahul cables pvt ltd

<p><b>Key Responsibilities</b></p><ul><li>Identify and track relevant tenders, RFPs (Request for Proposals), RFQs (Request for Quotations), and bidding opportunities through portals, newspapers, and other sources.</li><li>Study tender documents carefully and prepare detailed checklists of requirements, eligibility criteria, and deadlines.</li><li>Coordinate with internal teams (technical, finance, legal, operations) to gather required information, certificates, and documents.</li><li>Prepare and compile tender documentation, including technical, commercial, and administrative sections.</li><li>Ensure all tender submissions comply with client requirements and organizational standards.</li><li>Maintain records of all tenders, submissions, clarifications, and outcomes.</li><li>Liaise with vendors, consultants, and clients for clarifications and updates.</li><li>Assist in pricing strategy and financial proposal preparation.</li><li>Monitor contract award status and follow up on post-tender activities.</li><li>Maintain confidentiality of company data and bidding strategies.</li></ul><p><b>Key Skills &amp; Competencies</b></p><ul><li>Strong knowledge of tendering processes and documentation.</li><li>Excellent communication and coordination skills.</li><li>Attention to detail and ability to work under tight deadlines.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and tender portals.</li><li>Strong analytical and problem-solving skills.</li><li>Knowledge of commercial and legal terms in tendering is an advantage.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, Engineering, or related field.</li><li>2&ndash;5 years of experience in tendering, bids, or contracts management (fresh graduates with relevant internship may also be considered).</li><li>Experience in [industry-specific tenders, e.g., construction, IT, healthcare, manufacturing] preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: &#8377;34,000.00 - &#8377;38,000.00 per month</p><p>Work Location: In person</p>

Tender Executive

arts island contracting

<p><b>Key Responsibilities</b></p><p>1. <b>Tender Management &amp; Coordination</b></p><ul><li>Review and analyze tender documents (drawings, BOQ, specifications, contract conditions, etc.) to understand scope and requirements.</li><li>Lead the preparation and submission of technical and commercial proposals within deadlines.</li><li>Coordinate internally with estimation, engineering, procurement, planning, and finance teams.</li><li>Prepare tender clarification queries and manage correspondence with clients and consultants.</li><li>Develop and maintain tender schedules to ensure timely delivery of submissions.</li></ul><p>2. <b>Cost Estimation &amp; Pricing</b></p><ul><li>Oversee and review cost estimations for civil, architectural, MEP, and fit-out works.</li><li>Evaluate material and subcontractor quotations to ensure competitiveness and compliance.</li><li>Develop pricing strategies aligned with company objectives and market conditions.</li><li>Perform risk assessments, value engineering, and alternative proposals to optimize pricing.</li></ul><p>3. <b>Strategic Planning &amp; Market Intelligence</b></p><ul><li>Identify and prioritize tender opportunities that align with company strategy.</li><li>Monitor market trends, competitors, and pricing benchmarks.</li><li>Support management in bid/no-bid decision making.</li><li>Build and maintain strong relationships with clients, consultants, and suppliers.</li></ul><p>4. <b>Compliance &amp; Documentation</b></p><ul><li>Ensure tender submissions comply with contractual, legal, and technical requirements.</li><li>Prepare executive summaries and bid review reports for management approval.</li><li>Maintain tender registers, cost databases, and historical records for future reference.</li></ul><p>5. <b>Team Leadership &amp; Development</b></p><ul><li>Manage and mentor a team of estimators, quantity surveyors, and proposal coordinators.</li><li>Assign responsibilities, monitor progress, and ensure accuracy in deliverables.</li><li>Promote continuous improvement in tendering and pricing processes.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or a related field (Master&rsquo;s degree is a plus).</li><li>Minimum 8&ndash;12 years of experience in tendering and estimation, with at least 3 years in a managerial role.</li><li>Proven experience in fit-out / construction projects in the UAE or GCC region.</li><li>Strong knowledge of contract conditions (e.g., FIDIC), pricing strategies, and local market rates.</li><li>Excellent negotiation, analytical, and communication skills.</li><li>Proficient in MS Office, estimation software, and AutoCAD.</li></ul><p><b>Key Competencies</b></p><ul><li>Strong leadership and decision-making skills.</li><li>Commercial and contractual acumen.</li><li>Attention to detail with strategic thinking.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Excellent client relationship management.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Years of Experience in Contracting in UAE ? </li><li>Do you have the knowledge to estimate and handle a full Tender (Civil, MEP) ? </li><li>What are the areas of your expertise ? (Briefly) </li><li>Are you well aware about the market latest prices ? </li><li>Earliest Joining Date </li><li>Expected Salary</li></ul>

Tendering Manager / Estimation Manager

TÜV Rheinland Group

<p><b>Responsibilities:</b></p><p><b>Tendering</b></p><ul><li>Independently preparation of bids/proposals.</li><li>Reviews all tender documents and understanding the RFQ requirements.</li><li>Coordinating with Legal, HR, Finance, business fields to collate the required inputs for the bid.</li><li>Ensures the preparation of pre-qualification bids with standard company information.</li><li>Ability to puts together technical bids.</li><li>Estimation experience and compiles commercial bids.</li><li>Handling subcontractor and gathering competitive proposals</li><li>Prepare and submit comprehensive and competitive tender proposals.</li><li>Ensure all tender documents comply with industry regulations and company policies.</li><li>Track and manage tender timelines, ensuring timely submissions.</li><li>Maintain records of all tender activities and communications.</li><li>Liaise with clients and stakeholders to clarify requirements and negotiate terms.</li><li>Monitor and report on the status of submitted tenders.</li></ul><p><b>Prequalification</b></p><ul><li>Review and assess client registration and prequalification requirements.</li><li>Gather and verify all necessary documents and information from clients.</li><li>Maintain accurate and up-to-date client records and databases.</li><li>Communicate with clients to obtain any missing information or clarification on submitted documents.</li><li>Maintain and update the company's registration with relevant government entities, municipalities, and industry regulators in the UAE.</li><li>Liaise with government agencies and PROs for compliance requirements and issue resolution.</li><li>Prepare and submit registration and prequalification packages to clients.</li><li>Follow up with clients on the status of their registration and prequalification process.</li><li>Provide support and guidance to clients on the registration and prequalification process.</li><li>Ensure compliance with all relevant laws, regulations, and company policies.</li><li>Collaborate with other team members to continuously improve the registration and prequalification process.</li></ul><p><b>Experience: </b>2 to 5 years&rsquo; cognate experience in a similar/relevant role.</p><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p>

Tendering & Prequalification Officer

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