tender coordinator

Darwish Interserve WLL

Job Title: Bid Coordinator (Female)Job Description: We are seeking a detail-oriented and experienced Female Bid Coordinator with a background in Facility Management to manage and coordinate the end-to-end tendering and bidding process. The ideal candidate will be responsible for preparing high-quality technical and commercial submissions while coordinating with internal departments and external stakeholders to ensure timely and compliant bid submissions.Key Responsibilities:<ul><li>Manage and coordinate the complete bid/tender process including RFP, RFQ, RFT, EOIs, and pre-qualifications</li><li>Review tender documents and identify technical, commercial, and compliance requirements</li><li>Coordinate with internal departments (Operations, HR, QHSE, Finance, Procurement) for required inputs</li><li>Prepare and compile technical proposals in line with Facility Management standards</li><li>Liaise with subcontractors and suppliers to obtain quotations and supporting documents</li><li>Organize site visits, bid meetings, and clarification responses</li><li>Prepare comparison sheets, cost summaries, and supporting documentation</li><li>Ensure all submissions are accurate, complete, and submitted within deadlines</li><li>Maintain proper documentation, bid records, and tender trackers</li><li>Support post-tender clarifications and negotiations when required</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Bid Coordinator in Facility Management</li><li>Strong knowledge of FM services (Hard &amp; Soft Services preferred)</li><li>Experience handling tenders in Qatar/GCC market</li><li>Excellent coordination, documentation, and time management skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint)</li><li>Strong communication and organizational skills</li><li>Ability to work under pressure and meet tight deadlines</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Notice Period ?</li><li>What is your Current Salary ?</li><li>What is your Expected Salary ?</li></ul>Experience:<ul><li>Bid Coordinator: 3 years (Required)</li></ul>

Bid Coordinator

Confidential

Job Title: Tendering Coordinator Location: Doha, Qatar Employment Type: FULL-TIME Job Overview A leading company in providing turnkey design-build solutions for residential, commercial, and industrial developments, driven by a vision to be the undisputed partner of choice in quality projects. We utilize innovative and cutting-edge construction practices to meet the unique demands of Qatar’s environment. We are currently seeking a highly organized and detail-oriented Tendering Coordinator to join our dynamic team in Doha. The successful candidate will play a pivotal role in the pre-construction phase, managing the entire tendering process to secure new projects that align with our commitment to excellence and client satisfaction. Responsibilities * Oversee the entire tender process from receipt of enquiry to submission, ensuring all deadlines are met. * Analyze and review tender documents, including drawings, specifications, and contractual requirements, to fully understand project scope. * Coordinate with internal departments, including estimation, design, procurement, and project management, to gather the necessary information for bid submissions. * Prepare, compile, and manage all documentation required for comprehensive and professional tender submissions. * Act as the primary point of contact for all tender-related communications, liaising with clients, consultants, and suppliers to clarify queries. * Maintain a detailed and accurate register of all tenders, tracking their status and outcomes. * Assist in the completion of pre-qualification questionnaires (PQQs) to ensure the company is eligible to bid for strategic projects. * Ensure all bid submissions are compliant with client requirements and the company's quality and commercial standards. Qualifications * Proven experience in a Tendering Coordinator, Bid Coordinator, or a similar role within the construction or engineering industry. * A strong understanding of the tendering and procurement processes in the construction sector. * Exceptional organizational and time-management skills, with a proven ability to manage multiple projects and tight deadlines. * Meticulous attention to detail and a high level of accuracy in all work. * Excellent written and verbal communication skills. * Proficiency in the MS Office Suite (Word, Excel, PowerPoint). * A proactive and collaborative approach, with the ability to work effectively within a team. * A degree in a relevant discipline such as Construction Management, Quantity Surveying, or Engineering is highly desirable. Benefits * A competitive salary and benefits package. * The opportunity to be a part of a leading design-build solutions provider in Qatar. * A professional and supportive work environment that fosters growth and development. * Involvement in high-profile and challenging projects.

Tendering Coordinator

AL HABARI GROUP

We at Al HABARI Group are hiring for the following role.Job Title: ICV CoordinatorLocation: QatarEmployment Type: Full-TimeRole OverviewThe ICV Coordinator is responsible for managing and coordinating all ICV-related documentation, submissions, and compliance activities to support tendering and ongoing projects.Key ResponsibilitiesPrepare and submit ICV templates and supporting documentation.Coordinate with Finance, HR, and Procurement teams for accurate data collection.Liaise with approved ICV certifying bodies for certification and renewals.Track ICV performance and maintain updated records.Assist in improving company ICV score through local sourcing strategies.Monitor compliance with client requirements (e.g., QatarEnergy ICV program).Support bid and tender teams with ICV-related clarifications.Maintain database of local suppliers and subcontractors.Candidate who are available in Al Khor Preferably ready to commute will only will be considered for this role.Philippines Nationality - Females only is preferred.Interested candidate can share their resume &ndash; 30233838 or recruit@alhabarigroup.comJob Type: Full-timeAbility to commute/relocate:<ul><li>Al-Khawr: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Location:<ul><li>Al-Khawr (Required)</li></ul>

ICV Coodinator

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

<ul><li>Preparation and circulation of comparison of Contract Review and Tender.																														</li><li>Preparation of tender bid and forwarding to the Sr. Estimator																															</li><li>Study the Tender specifications, drawings, and BOQ.																															</li><li>Prepare the tender information request and forward it to the relevant cells and follow up for obtaining the necessary information from the respective cells.																															</li><li>Prepare the list of subcontractors for the specific tender and get it approved by the Management																															</li><li>Send enquiries to the subcontractors.																															</li><li>Taking off the quantities.																															</li><li>Preparation of Bill of Quantities (BOQ) and other works related to submission of tender.																															</li><li>Corresponding with the Consultant / Authorities regarding the clarifications and discrepancies at the tender stage.																															</li><li>Arrange to give copies of tender drawings and relevant specifications to subcontractors.																															</li><li>Clarify the queries raised by the subcontractors.																															</li><li>Visit the site for the preliminary inspection of the same and prepare tender site visit checklist.																															</li><li>Follow up and obtain quotations from subcontractors.																															</li><li>Review the quotations for its compliance with the Tender specifications and drawings and prepare the tender subcontractor's summary report.																															</li><li>Arrange for the final tender submission.																															</li><li>After award of the contract make preliminary checking of Dubai Municipality approved drawings against Tender Drawings and prepare the Tender contract comparison Report</li></ul>Job Type: Full-timePay: AED15,000.00 - AED17,000.00 per month

QUANTITY SURVEYOR

OMS Infra

Role OverviewThe role involves end-to-end management of tenders through GeM Portal and INFRACON for NHAI and MoRTH highway and infrastructure projects, including tender identification, documentation, compliance, bid submission, and coordination with internal and external stakeholders.Key ResponsibilitiesTender Identification &amp; Portal Management<ul><li>Identify and track tender opportunities on INFRACON, GeM Portal, CPP Portal, and NHAI/MoRTH websites.</li><li>Register and manage company profiles on GeM and INFRACON.</li><li>Monitor corrigenda, amendments, and tender updates.</li></ul>Tender Evaluation &amp; Feasibility<ul><li>Study RFP/RFQ, DPR references, MoRTH specifications, and contract conditions.</li><li>Evaluate eligibility criteria related to technical experience, financial turnover, and INFRACON scoring.</li><li>Prepare feasibility notes and obtain management approvals.</li></ul>Technical &amp; Commercial Bid Preparation<ul><li>Coordinate with engineering, estimation, finance, legal, and HR teams.</li><li>Prepare and compile technical proposals, commercial bids, BOQs, and price bids.</li><li>Ensure compliance with MoRTH specifications, NHAI guidelines, EPC/HAM/BOT contract conditions.</li><li>Upload bids accurately on GeM and INFRACON within timelines.</li></ul>INFRACON &amp; Credential Management<ul><li>Update company credentials, project experience, key personnel, and equipment details on INFRACON.</li><li>Ensure correct scoring and eligibility mapping as per NHAI/MoRTH requirements.</li><li>Coordinate with JV partners for credential linking and approvals.</li></ul>Documentation &amp; Compliance<ul><li>Arrange EMD, Bid Security, BGs, affidavits, undertakings, power of attorney, and declarations.</li><li>Prepare compliance matrices and tender checklists.</li><li>Attend pre-bid meetings and submit clarifications through portals.</li></ul>Coordination &amp; Follow-up<ul><li>Liaise with NHAI, MoRTH, consultants, and authorities for clarifications.</li><li>Track bid evaluation status and support negotiations.</li><li>Assist in LOA/LOI acceptance and contract signing.</li></ul>Reporting &amp; Record Management<ul><li>Maintain tender trackers, submission logs, and bid outcome reports.</li><li>Prepare MIS reports on tender performance and win ratio.</li><li>Archive tender documents for audit and future reference.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Civil Engineering (preferred) / Engineering / Commerce / Management.</li><li>Knowledge of highway standards and government procurement procedures.</li></ul>Experience<ul><li>Minimum 10 years of relevant experience in tendering for NHAI / MoRTH projects.</li><li>Hands-on experience with GeM and INFRACON portals is mandatory.</li></ul>Key Skills &amp; Competencies<ul><li>Strong understanding of MoRTH specifications, NHAI tendering norms, EPC/HAM/BOT models.</li><li>Expertise in GeM bidding process and INFRACON credential evaluation.</li><li>Proficiency in MS Excel, Word, and online tender portals.</li><li>Strong coordination, documentation, and analytical skills.</li><li>Ability to work under tight deadlines.</li></ul>Key Performance Indicators (KPIs)<ul><li>Number of tenders successfully submitted on GeM &amp; INFRACON.</li><li>Compliance accuracy and zero bid rejections.</li><li>INFRACON score optimization and eligibility success rate.</li><li>Tender win ratio and timely submissions.</li></ul>Job Type: Full-timePay: From ₹40,000.00 per monthExperience:<ul><li>Tenders: 10 years (Required)</li></ul>Work Location: In person

Tender Manager

BIOIMMUN Medical Laboratory Diagnostics LLC

Key Responsibilities<ul><li>Tender Identification &amp; Planning</li><li>Monitor the requirements, UAE Government Procurement portals, and supplier market trends to identify upcoming medical tenders.</li><li>Coordinate annual procurement plans for medical supplies and equipment with hospital departments, clinical engineering, and pharmacy teams.</li><li>Tender Preparation &amp; Documentation</li><li>Review Requests for Tender (RFT), RFQs, and RFPs for technical and regulatory requirements specific to medical devices, consumables and reagents.</li><li>Compile and validate technical specifications in collaboration with biomedical engineers, clinicians, and quality teams.</li><li>Prepare tender documents, evaluation criteria, and submission guidelines in compliance with UAE&rsquo;s Law.</li><li>Evaluation &amp; Award Process</li><li>Facilitate tender opening sessions and ensure transparent evaluation of technical and financial proposals.</li><li>Support tender committees in preparing evaluation reports and award recommendations.</li><li>Negotiate pricing and contract terms to secure best value without compromising quality or patient safety.</li><li>Contract Management &amp; Post-Award Support</li><li>Draft and issue Letters of Award and contracts in coordination with Legal and Finance.</li><li>Monitor supplier performance, delivery schedules, and warranty/service agreements for medical equipment and consumables.</li><li>Maintain records for audits and ensure continuous improvement of the tendering process.</li></ul>Qualifications &amp; Experience<ul><li>Education:</li><li>Bachelor&rsquo;s degree in microbiology, biochemistry, MLT with additional course in Supply Chain Management, Business Administration, Healthcare Management or related field is preferred.</li><li>Experience:</li><li>Minimum 2&ndash;3 years of sales / tendering experience, with at least 1 year in a healthcare or medical environment (hospital or medical equipment sector).</li><li>Familiarity with UAE public procurement law and GCC healthcare supply chain standards is highly desirable.</li><li>Technical Skills:</li><li>Strong knowledge of medical equipment, laboratory products and healthcare consumables.</li><li>Proficiency in e-tendering systems (such as UAE Government Procurement Portal).</li><li>Advanced MS Office skills (Excel for cost analysis, Word/PowerPoint for proposals).</li><li>Core Competencies:</li><li>Excellent negotiation, analytical, and financial evaluation skills.</li><li>Strong communication and report-writing abilities in English (Arabic an advantage).</li><li>Ability to manage multiple tenders simultaneously and meet tight deadlines.</li></ul>NOTE: WE ARE LOOKING FOR FEMALE CANDIDATES WHO HAS OWN VISA ONLY.If interested, please contact Ms. Diana 0502964522.Job Type: Full-timeExperience:<ul><li>medical UAE tender : 1 year (Preferred)</li></ul>

Tender Specialist - Medical

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