tender coordinator

Hospital Supply Corporation

Hospital Supply Corporation is looking for a &ldquo;Tender Coordinator&rdquo; in their Tender Department to provide support and coordination to the Sales &amp; Service Departments nationwide based at Karachi Head Office.Job Description:<ul><li>Well versed in making tenders for Pharmaceuticals and Electro medical businesses.</li><li>Hands on experience in preparing security bids with knowledge of PPRA rules is desirable.</li><li>Maintain &amp; update the tenders records and inventories on continuous basis and keep regular follow-up of outstanding payments.</li><li>Attend the customer queries and keep strong coordination and follow-up with the departments to meet the deadlines for tender submission.</li></ul>Qualification &amp; Experience:<ul><li>Graduate with 2-3 years of relevant experience.</li><li>Good interpersonal &amp; communications skills with proficiency in MS-Office.</li><li>Strong follow-up &amp; coordination with internal &amp; external customers.</li></ul>Interested candidates are requested to send their application at careers@hsc.com.pkbymentioning &lsquo;&lsquo;Tender Coordinator'' in the subject line latest by September 30, 2025.Job Type: Full-timePay: Rs60,000.00 - Rs100,000.00 per monthWork Location: In person

Tender Coordinator

DESIGNSMITH INTERIORS LLC

Key Responsibilities:<ul><li>Review and analyze tender documents and requirements from clients.</li><li>Coordinate the end-to-end tender process including pre-qualification questionnaires (PQQs), requests for proposal (RFPs), and invitation to tender (ITT).</li><li>Prepare, compile, edit, and proofread bid documents and submissions to ensure accuracy and consistency.</li><li>Liaise with subject matter experts to collect technical, commercial, and legal input.</li><li>Ensure all technical submittals as per RFPs are met at the highest quality.</li><li>Track tender deadlines and ensure all submissions are made on time.</li><li>Maintain a database of past tenders, templates, and supporting documents.</li><li>Identify and mitigate potential risks associated with the tender process.</li><li>Conduct post-tender reviews and feedback analysis to improve future submissions.</li></ul>Required Qualifications &amp; Skills:<ul><li>A Degree / HND in QS or engineering.</li><li>Proven experience (2&ndash;5 years) in a tendering, bid coordination, or proposal management role.</li><li>Strong organizational and project management skills.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and ability to work under pressure.</li><li>Proficiency in ERP and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Familiarity with tendering portals and procurement systems (e.g., Ariba, Proactis, etc.) is a plus.</li><li>Ability to manage multiple tenders simultaneously and meet strict deadlines.</li></ul>Interested candiddates please send you cv to preethi@designsmith.inJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Propharma Medical Supplies

About the Role: We are seeking a meticulous and proactive Tender Coordinator with expertise in unregistered pharmaceutical and medical items to join our dynamic team. The ideal candidate will manage tender submissions, coordinate with suppliers, ensure compliance with UAE regulations, and support business growth through accurate sourcing and pricing strategies.Key Responsibilities:Tender &amp; Portal Management<ul><li>Monitor UAE government tender portals daily (Rafed, Pure Health, Tejari, Cleveland, MOF).</li><li>Identify opportunities for unregistered items and ensure timely submission of tenders.</li></ul>Quotation &amp; Pricing<ul><li>Prepare and submit accurate quotations for unregistered products.</li><li>Coordinate with suppliers for competitive pricing, delivery terms, and margin optimization.</li><li>Ensure all quotations include VAT, logistics, and profitability considerations.</li></ul>Sourcing &amp; Coordination<ul><li>Liaise with international and local suppliers to source urgent unregistered products.</li><li>Negotiate favorable terms while ensuring regulatory compliance.</li><li>Coordinate with the supply chain for shipping, import permits, Tatmeen serialization, and delivery.</li></ul>Documentation &amp; Compliance<ul><li>Manage all required documentation, including COA, FSC, GMP, invoices, and packing lists.</li><li>Ensure full compliance with MOHAP/EDE regulations and Tatmeen serialization requirements.</li></ul>Account &amp; Internal Support<ul><li>Support the sales and business development team in building strong hospital account relations.</li><li>Provide regular reports on tender performance, success ratios, and profitability.</li><li>Maintain updated records of suppliers, accounts, and product opportunities.</li></ul>Key Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Pharmacy, Business Administration, or a related field.</li><li>Pharmacy background preferred to understand regulatory and sourcing requirements.</li></ul>Experience:<ul><li>2&ndash;4 years&rsquo; experience in UAE pharmaceutical tenders and handling unregistered products.</li><li>Familiarity with government portals: MOHAP/EDE, Rafed, UPP, Tejari, Pure Health, Cleveland, SEHA, EHS.</li><li>Proven track record in managing quotations and sourcing unregistered items.</li></ul>Skills &amp; Knowledge:<ul><li>Strong knowledge of tender processes for unregistered pharmaceuticals and medical items.</li><li>Ability to source and negotiate with local distributors and international suppliers.</li><li>Understanding of import permits, COA, invoices, GMP/FSC documents.</li><li>Familiarity with Tatmeen system: serialization requirements, supplier coordination, compliance for imported unregistered products.</li><li>Excellent at preparing costing sheets, quotations, and profitability analysis.</li><li>Proficient in Excel, PowerPoint, and online tender platforms.</li><li>Strong English communication skills; Arabic is a plus.</li></ul>Job Type: Full-time

Tender Coordinator – Unregistered Items

FLORA GROUP

Duties &amp; ResponsibilitiesSales Support:<ul><li>Assist sales team members in daily activities such as scheduling meetings, preparing presentations, and managing communication with clients.</li><li>Coordinate sales efforts across various departments, ensuring seamless collaboration and timely delivery of services.</li></ul>Client Relationship Management:<ul><li>Serve as a primary point of contact for clients, addressing inquiries and resolving issues promptly.</li><li>Maintain client databases and ensure accurate and up-to-date information.</li></ul>Order Processing and Documentation<ul><li>Process sales orders accurately and efficiently, ensuring all details are recorded and communicated to relevant departments.</li><li>Prepare and distribute sales contracts, proposals, and invoices as needed. LPO, Submittal, quotation.</li></ul>Sales Analysis &amp; Reporting<ul><li>Assist in compiling sales data and generating reports for management review.</li><li>Analyze sales performance metrics to identify trends and opportunities for improvement.</li></ul>Administrative Support:<ul><li>Manage calendars, travel arrangements, and expense reports for sales team members.</li><li>Organize and maintain sales documentation and files in an orderly manner.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Proven experience as a Sales Coordinator or in a similar role within the technology industry, preferably with an IT background.</li><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong communication and interpersonal skills, with the ability to interact professionally with clients and internal teams.</li><li>Proficiency in CRM software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li><li>Attention to detail and problem-solving skills</li></ul>If you're interested, please share your CV at: career@floragroup.netJob Type: Full-timeApplication Question(s):<ul><li>Do you have prior experience working as a Sales Coordinator or in a similar role within the IT or technology industry?</li><li>Have you been involved in preparing and processing LPOs, quotations, submittals, or sales contracts?</li></ul>

Tender Sales Coordinator

Gridbots Technologies Pvt Ltd

Technical Sales &amp; Tender Coordinator ExecutiveJob description&middot; Negotiating tender and contract terms&middot; Experience in GEM, E-procurement &amp; Other private and govt. website&middot; To search and download new tender&middot; Review and prepare tender documents, ensuring accuracy and compliance with specifications.&middot; Should have working knowledge of EMD i.e of DD/BG/NEFT&middot; Ensure timely submission of high-quality bids, adhering to tender deadlines&middot; Coordinate with internal teams to gather necessary information and support bid preparation and to reply on queries.&middot; Maintain a comprehensive database of tenders, contracts, and competitor analysis&middot; Daily checking status of the bided tender&middot; Negotiating and closing sales by agreeing on terms and conditions&middot; Preparing reports for head office, Maintain MOM (Minutes Of Meeting) for every meetings&middot; Manage CEO and MD calendar, prepare&middot; Searching for new clients who could benefit from our products in a designated region&middot; Traveling to visit potential clients&middot; Establishing new, and maintaining existing, relationships with customers&middot; Excellent in International client handling exposure&middot; Managing and interpreting customer requirements&middot; Preparing &amp; Calculating quotations and Techno- Commercial Quotation&middot; Preparing presentation for the meetings.&middot; Handle vendor registration for new clients.&middot; Manage and co-coordinating with ongoing sales projects and Manage in-house and client site demos.&middot; Supporting marketing by attending trade shows, conferences, Exhibitions and other marketing events.&middot; Making technical presentations and demonstrating how a product will meet client needs&middot; Providing pre-sales technical assistance and product education&middot; Liaising with other members of the sales team and other technical experts&middot; Helping in the design of custom-made products&middot; Providing training and producing support material for the sales team&middot; Have to handle other work assigned by management on time to time.&middot; Requirements&middot; Hands on experience with CRM software and MS Office (MS Excel in particular)&middot; Good hands-on sales report generation and Client presentation&middot; Excellent Communication Skills (Written &amp; Verbal)&middot; Fluent in the English language&middot; Understanding of sales performance metrics&middot; Excellent Analytics, organizational and multitasking skills is mustJob Type: Full-timePay: Up to &#8377;30,000.00 per monthApplication Question(s):<ul><li>Current CTC?</li><li>Notice period?</li></ul>Experience:<ul><li>Tender Executive: 1 year (Preferred)</li></ul>Work Location: In person

Tendering Engineer

ALEC Holdings

<div>
 
 
 Technical Coordinator &ndash; UAE
 
 
 
 Are you a detail-oriented engineering professional with a passion for driving precision in pre-construction planning, documentation, and pricing? Join ALEC and help shape the foundation of some of the region&rsquo;s most iconic projects.
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Engineering and Contracting L.L.C, part of the Investment Corporation of Dubai (ICD), is a leading construction company in the GCC, known for delivering complex and high-profile projects across diverse sectors including airports, hospitality, retail, high-rises, and more. With over two decades of experience, we&rsquo;re not just building structures&mdash;we&rsquo;re building excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Technical Coordinator based at ALEC, you'll play a pivotal role in ensuring the technical integrity and precision of our tender submissions. You&rsquo;ll work closely with internal departments and external stakeholders to review tender documents, develop pricing strategies for preliminaries and generals (P&amp;G), and prepare project-specific technical documentation that drives competitive, high-quality bids.
 
 
 
 
 
 At ALEC, we foster a culture of innovation, operational excellence, and collaboration. If you're ready to bring your expertise into an environment that values precision, teamwork, and impactful contributions&mdash;this is your next move.
 
 
 
 
 
 
 About the Role
 
 
 
 
 In this position, you will:
 
 
 
 
 
 
 
 Document Review &amp; Coordination
 
 
 <ul>
 <li>
 Review tender documents including specifications, BOQs, addenda, and client requirements.
 </li>
 <li>
 Extract and assess P&amp;G-related risks across programme, construction methodology, and procurement strategy.
 </li>
 <li>
 Coordinate with Heads of Departments (Commercial, MEP, Planning, QA/QC, etc.) to ensure all technical and pricing inputs are aligned and timely.
 </li>
 <li>
 Liaise with subcontractors, suppliers, and consultants as needed during the tender phase.
 </li>
 </ul>
 
 
 
 
 
 P&amp;G Pricing &amp; Estimation
 
 
 <ul>
 <li>
 Populate and complete P&amp;G estimates based on extracted information from tender documents.
 </li>
 <li>
 Link preliminary BOQs with P&amp;G estimates.
 </li>
 <li>
 Coordinate with Estimating Team and Bid Leaders to align cost inputs with strategy.
 </li>
 </ul>
 
 
 
 
 
 Technical Submissions
 
 
 <ul>
 <li>
 Prepare method statements, organograms, CVs, and other submission components in InDesign, ensuring alignment with ALEC branding and technical standards.
 </li>
 <li>
 Develop narratives for construction methodology covering logistics, site establishment, enabling works, and execution strategy.
 </li>
 <li>
 Ensure visuals (2D/3D drawings, tables, charts) match project execution plans and are formatted for professional presentation.
 </li>
 </ul>
 
 
 
 
 
 Tender Management
 
 
 <ul>
 <li>
 Raise tender queries, analyse client instructions, and assist in finalizing bid submissions.
 </li>
 <li>
 Identify subcontractor scopes, enabling works, and delegate requirements to relevant departments.
 </li>
 <li>
 Contribute to the development of Project Execution Plans and ensure timely delivery of all technical inputs.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience in a similar technical engineering role within the construction industry.
 </li>
 <li>
 Strong understanding of construction methodologies, cost estimation, and tender processes.
 </li>
 <li>
 Proficiency in interpreting and coordinating complex technical documentation.
 </li>
 <li>
 Skilled in design and documentation tools including AutoCAD, Revit, InDesign, and Navisworks.
 </li>
 <li>
 A collaborative mindset and strong communication skills to work across multi-disciplinary teams.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The opportunity to work on some of the UAE&rsquo;s most challenging and high-profile construction projects.
 </li>
 <li>
 A dynamic, growth-focused work environment where innovation and precision are valued.
 </li>
 <li>
 A supportive team culture and opportunities for professional development.
 </li>
 </ul>
 
 
 
 
 
 Ready to Build with Precision?
 
 
 
 If you&rsquo;re driven by technical excellence and thrive in a collaborative, fast-paced environment, we&rsquo;d love to hear from you. Join ALEC and help shape the technical backbone of tomorrow&rsquo;s most ambitious developments.
 
 
 
 
 
 
 Apply now and be part of something excellent.
 
 
</div>

Technical Coordinator

RIMOND

<div>
 
 
 RIMOND
 
 is an integrated engineering, construction, and technologies Group dedicated to building icons that shape the future of our built environment. Our commitment lies in delivering groundbreaking landmark projects globally, driven by innovation and technical excellence.
 
 
 We specialize in highly complex structures, providing fast-track, efficient, and fully integrated solutions across sectors, including art &amp; culture, science &amp; technology, commercial, and residential, or extraordinary World Expo. Our international team of experts utilizes IPD methodologies and digital tools, ensuring precision and exceptional outcomes at every project stage.
 
 
 At RIMOND, sustainability is not abstract; it's the deliberate result of our holistic approach, designed to create spaces and living experiences that inspire communities and empower future generations.
 
 
 We embrace complexity, tackle ambitious challenges, and strive continuously to exceed the expectations of our clients, partners, and the communities we build for.
 
 
 
 
 
 
 
 
 
 Job Overview
 
 
 
 
 
 
 We are looking for a talented and motivated
 
 Tender Coordinator
 
 eager to grow within a dynamic and international fast-paced environment.
 
 
 You will join our
 
 Dubai
 
 -based
 
 Tender Team
 
 and contribute to the preparation and coordination of high-quality bids for complex design &amp; build and construction projects across the GCC region.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate the preparation of tender documentation including technical submissions, commercial offers, and compliance requirements.
 </li>
 <li>
 Act as the liaison between internal departments (design, engineering, QS, legal, etc.) to collect necessary inputs.
 </li>
 <li>
 Maintain and monitor tender trackers, deadlines, and submission schedules.
 </li>
 <li>
 Review tender instructions and ensure all bid components are aligned with client requirements.
 </li>
 <li>
 Assist in formatting, editing, and compiling proposal documents for submission.
 </li>
 <li>
 Support pre- and post-tender communication and clarifications with clients and partners.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Civil Engineering (Mandatory)
 </li>
 <li>
 At least 8 years of experience in tender coordination, bid management, or technical documentation.
 </li>
 <li>
 Strong knowledge of tendering procedures, estimation process, and contractual terms.
 </li>
 <li>
 Strong organizational and multitasking skills; ability to work under pressure and meet deadlines.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and InDesign.
 </li>
 <li>
 Excellent English writing and communication skills; Arabic is an advantage.
 </li>
 <li>
 Familiarity with tendering procedures in the UAE is mandatory.
 </li>
 </ul>
 
 
 
 
 
 More About RIMOND
 
 
 
 At RIMOND, we&rsquo;re an international and culturally diverse team of experts driven by innovation and united by a shared vision: creating landmark projects that positively impact communities and our planet. This diversity is intentional. From the start, we've brought together passionate industry leaders&mdash;people who not only excel in their fields but share our commitment to ethical values, thoughtful urban development, and the determination to make the impossible possible.
 
 
 Are you ready to shape the future and turn visionary ideas into reality?
 
 
 Become part of a team that doesn't just build projects; we build icons.
 
 
 📍 Apply now and join us at RIMOND!
 
 
 🌐 rimond.com
 
</div>

Tendering Coordinator

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