tender executive

Eptisa

<div>Tender Executive 

Location: Ankara 

Contract Type: Full-time 


About the Role 
We are seeking a Tender Executive with proven experience in preparing and coordinating international donor-funded tenders (EU, GIZ, World Bank, AFD, etc.), particularly under EU PRAG procedures. The ideal candidate will have strong organizational and coordination skills to manage the complete tender preparation process from start to submission. 


Key Responsibilities
<ul>
<li>Coordinate and manage all stages of tender preparation in close collaboration with consortium partners.
</li>
<li>Review RFPs, ToRs, and donor requirements, ensuring all eligibility and compliance criteria are met.
</li>
<li>Prepare and finalize all sections of the technical proposal, including rationale, methodology, backstopping involvement, work plan, etc.
</li>
<li>Prepare budget and financial offers in line with the requirements.
</li>
<li>Liaise with and coordinate inputs from methodology writers, key experts, and consortium partners.
</li>
<li>Coordinate tender layout and design elements (cover page, separators, annex formatting, etc.), ensuring corporate branding and quality standards.
</li>
<li>Ensure timely and complete submission of tenders before the deadline.
</li>
<li>Maintain systematic follow-up of ongoing and upcoming opportunities in coordination with the business development team.</li></ul> 

Qualifications
<ul>
<li>Minimum 5 years of professional experience in tender management or business development for international donor-funded projects.
</li>
<li>Demonstrated experience with EU PRAG and/or other donor procedures (GIZ, WB, UN, AFD, etc.).
</li>
<li>Excellent command of English (written and spoken); knowledge of additional languages is an asset.
</li>
<li>Strong organizational, communication, and coordination skills.
</li>
<li>Proficiency in MS Office, especially Word and Excel.
</li>
<li>Ability to work efficiently under pressure and meet tight deadlines.</li></ul> 

We Offer
<ul>
<li>An international working environment with a diverse and collaborative team.
</li>
<li>Opportunities to engage in high-profile development projects worldwide.
</li>
<li>Professional growth within an established international consulting firm.</li></ul> 

Application Process 
If you are interested in this position, please send your English CV to EPTISA T&uuml;rkiye Human Resources at hrturkey@eptisa.com no later than 24 November 2025.</div>

Tender Executive

NEXUS ENTERPRISE

An e-tender executive for the HVAC and electrical industry manages the electronic tendering process for projects, which includes analyzing tender documents, preparing bids, and coordinating with internal teams. This role requires a strong understanding of both HVAC and electrical systems, proficiency with e-procurement platforms like GeM and CPPP, and excellent coordination skills to ensure accurate and timely bid submissions.Key responsibilities<ul><li>Tender analysis: Review and analyze tender documents, technical specifications, and drawings to understand the scope of work, technical requirements, and commercial terms for HVAC and electrical projects.</li><li>Bid preparation: Prepare Bill of Quantities (BOQ), cost estimates, and pricing sheets. Develop technical and commercial proposals in compliance with tender requirements.</li><li>Coordination: Liaise with design, estimation, procurement, and project departments to gather necessary information for bid submissions.</li><li>E-procurement management: Manage the process on various e-procurement portals like GeM and CPPP, including registration, bid submission, and other online operations.</li><li>Communication: Communicate with clients, consultants, and vendors to clarify tender requirements and ensure all parties are aligned.</li><li>Documentation: Maintain a systematic record of all tender documentation, correspondence, and revisions. Update tender databases and track submissions.</li><li>Compliance: Ensure all tender submissions comply with company policies, client requirements, and relevant regulations.</li></ul>Required skills and qualifications<ul><li>Education: A diploma or degree in Mechanical/Electrical engineering is preferred.</li><li>Experience: A minimum of 2-5 years of experience in tendering or procurement, ideally with government tenders.</li><li>Technical knowledge: Strong understanding of HVAC (chillers, AC units, ventilation) and electrical systems (power distribution, lighting, wiring).</li><li>E-tendering expertise: Proficiency with e-procurement portals like GeM, CPPP, and others.</li><li>Software skills: Proficient in MS Office, especially Excel for BOQs and pricing, and Word for documents.</li><li>Soft skills: Excellent communication, coordination, and attention to detail are crucial for managing multiple tenders simultaneously and meeting deadlines.</li></ul>Job Type: Full-timePay: &#8377;29,504.95 - &#8377;41,005.18 per monthWork Location: In person

E-Tender Executive for HVAC and Electrical

About the Role: We are seeking a proactive and detail-oriented Tender Executive skilled in managing end-to-end e-procurement via the Government e&#8209;Marketplace (GeM) portal and other e-tender portals. The ideal candidate will have experience in HVAC and electrical sectors&mdash;particularly in preparing, submitting and tracking tenders/contracts for HVAC systems and electrical works.Key Responsibilities:<ul><li>Monitor, identify and evaluate relevant tenders/RFQs/RFPs on GeM and e-procurement portals for HVAC, electrical works and service contracts.</li><li>Analyze tender documents (NITs, BOQs, specifications) for HVAC &amp; electrical scope, eligibility criteria, technical/commercial requirements.</li><li>Coordinate with internal teams (engineering &ndash; HVAC/Electrical, procurement, finance) to compile required documents, technical datasheets, certifications, pricing.</li><li>Register and maintain company/vendor on GeM portal, upload/maintain product/service catalogues (HVAC spares, maintenance services, electrical works</li><li>Prepare bid proposal: technical bid, commercial bid, complying with tender norms, prepare comparative statements, pricing schedules.</li><li>Submit tenders before deadlines, manage bid security/EMD/BGs if required.</li><li>Track bid status, attend pre-bid meeting, handle clarifications from procuring entity.</li><li>Upon award, coordinate with contract teams for handover, documentation, follow-ups (e.g., AMC-HVAC systems, electrical installation/maintenance).</li><li>Maintain MIS reports of tenders: submitted, won, pending; prepare analysis of win-loss, feed insights to management.</li><li>Ensure compliance with procurement rules/regulations, keep abreast of GeM portal updates and government e-procurement norms.</li></ul>Required Qualifications &amp; Experience:<ul><li>Graduate (Engineering diploma/degree, preferably in Mechanical/Electrical/Instrumentation) &ndash; beneficial but not mandatory if strong procurement experience.</li><li>Minimum 2-5 years of experience in tendering or procurement, especially in GEM/e-procurement portals.</li><li>Strong understanding of HVAC systems (chillers, AC units, ventilation, building services) and electrical works (power distribution, lighting, wiring, switchgear).</li><li>Familiarity with GeM portal operations (registration, catalogue/upload, bid submission) and other state/national e-tender portals.</li><li>Good MS Office skills (Excel for BOQ, pricing sheets; Word for documents; PowerPoint for presentations) and strong documentation habits.</li><li>Excellent communication and coordination skills to liaise among engineering, procurement, finance and government buyers.</li><li>Ability to work under deadlines, manage multiple tenders simultaneously, maintain high accuracy.</li><li>Desirable: Experience in service contracts (AMC, O&amp;M) for HVAC/Electrical systems, and knowledge of contract terms (EMD, BG, LC, local content, bidder eligibility).</li></ul>Desired Skills:<ul><li>Experience in preparing BOQs/Costing for HVAC/Electrical works.</li><li>Exposure to government project procurement (PSUs, government buildings, infrastructure) and familiarity with terms like &ldquo;similar work&rdquo;, &ldquo;completion certificate&rdquo;, etc.</li><li>Knowledge of vendor management, supplier quotations, cost negotiation.</li><li>Good analytical skills for comparing bids, tracking tender performance.</li></ul>What We Offer:<ul><li>A dynamic role in a growing company working on government and infrastructure projects.</li><li>Exposure to HVAC &amp; electrical contracting, procurement, and tendering in one role.</li><li>Opportunity for career growth in tendering/estimation/procurement functions.</li><li>Competitive salary and benefits (to be specified by employer).</li></ul>Job Type: Full-timePay: &#8377;25,455.99 - &#8377;41,032.02 per monthWork Location: In person

Tender Executive – GEM / E-Procurement (HVAC & Electrical)

Infosware Private Limited

Job Title: Bid Executive / Business Development Executive (GeM &amp; e-Procurement)Experience: 6 Months &ndash; 1 YearLocation: NoidaDepartment: Business Development / Tender ManagementJob Summary:We are looking for a dynamic Bid Executive to handle GeM Portal and e-Procurement activities, along with B2G lead generation and client meetings. The role involves identifying tenders, visiting client, preparing bids, managing documentation, and converting government business opportunities into successful orders.Key Responsibilities:1. Manage tender searches, documentation, visiting client and bid submissions on GeM &amp; e-Procurement portals.2. Identify and pursue B2G business opportunities through online and offline channels.3. Conduct meetings with government officials and procurement departments.4. Prepare technical and financial bids, quotations, and proposals.5. Coordinate internally for documentation, compliance, and approvals.6. Track tender results, follow up for conversion, and maintain tender records.Job Type: Full-timePay: &#8377;12,000.00 - &#8377;30,000.00 per monthApplication Question(s):<ul><li>Have you experience in handling GeM?</li></ul>Work Location: In person

Bid Executive / Business Development Executive (GeM & e-Procurement)

Chirag Ice Factory ( P) Ltd , Navi Mumbai.

As a Tender Executive, you will be responsible for overseeing the entire tender process, from finding relevant tenders to submitting proposals. You will work closely with various departments to gather required information, ensure timely submission, and follow up on tender results. This role requires strong analytical skills, excellent written and verbal communication, and a deep understanding of procurement processes.Responsibilities<ul><li>Identify and analyze tender opportunities relevant to the business.</li><li>Coordinate with internal teams to collect necessary information and documentation for tender submissions.</li><li>Prepare and submit comprehensive and competitive tender proposals.</li><li>Ensure all tender documents comply with industry regulations and company policies.</li><li>Track and manage tender timelines, ensuring timely submissions.</li><li>Maintain records of all tender activities and communications.</li><li>Liaise with clients and stakeholders to clarify requirements and negotiate terms.</li><li>Monitor and report on the status of submitted tenders.</li></ul>Qualifications<ul><li>Bachelor's degree in Business, Procurement, Management, or a related field.</li><li>Proven experience in a tendering or procurement role.</li><li>Strong understanding of the tender process and related documentation.</li><li>Excellent organizational and project management skills.</li><li>Attention to detail and a strong analytical mindset.</li><li>Exceptional communication and negotiation skills.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Skills<ul><li>Procurement</li><li>Project Management</li><li>Analytical Skills</li><li>Client Relationship Management</li><li>Document Preparation</li><li>Microsoft Office Suite</li><li>Communication</li><li>Negotiation</li></ul>Job Types: Fresher, Internship Contract length: 6 monthsPay: &#8377;10,319.03 - &#8377;14,000.00 per monthWork Location: In person

Procurement Executive

Medispec (I) Ltd

Job DescriptionDesignation: Tender Executive (Sales Coordinator)Reporting to: National Sales ManagerLocation: Mumbai-HOEducational Qualification: Industry Type:Salary Range:Responsibilities&middot; Identify relevant tender opportunities by searching various tender portals, websites etc.&middot; Downloading tenders and thorough analysis of Technical and Commercial eligibility.&middot; Prepare all the technical and commercial compliance and tender requisition and submit high-quality tender proposals.&middot; Analyzing &amp; Preparing technical &amp; commercial Bid document in compliance with Tender specifications/ requirements.&middot; Establish relationships with Internal teams, Principal companies &amp; key customers in reference to sharing technical &amp; commercial details.&middot; Coordinate with sales, accounts and technical teams for competitive tender responses.<ul><li>Tracking &amp; resolving open concerns &amp; inquiries related to Tender</li></ul>&middot; Preparing and creating various product Catalogue Publication at GeM Portal&middot; Providing and creating Authorization Code to our various Principal companies&middot; Ensure timely uploading &amp; submission of tenders.&middot; Timely &amp; Effective usage of various Portals &amp; internal software for Tender submission.&middot; Dispatch and track of offline submitted tenders.&middot; Analyze previous bid outcomes for continuous improvement and Tender Opening.&middot; Implement strategies to enhance the competitiveness of tender submissions.&middot; Creating Inquiries &amp; submitting quotations for ensuring smooth sales coordination with the sales &amp; service teams.&middot; Vendor Registration &amp; timely payment follow ups.Job Specification&middot; Gathering Tender Information &amp; generating inquiries in CRM/ leads in the GEM portal.&middot; Notifying the bid inquiries to the sales team and getting the product &amp; pricing details to review Tender documents.&middot; Coordination with Sales &amp; Accounts team for EMD and Tender fees approvals.&middot; Effectively uploading EMD details in CRM software &amp; GEM portal.&middot; To raise a request with the principal company, in case of any specific Authorisation required in relation to product, pricing or quotations and keeping a track of the same in Edify.&middot; Preparing quotations, inquiries with complete product details in CRM along with complete product &amp; pricing details.&middot; Preparing technical bid, commercial bid and annexures that are compliant with all requirements as per tender document.&middot; After preparing Technical &amp; commercial bid document, send it to concern person for changes / correction if required.&middot; After resolution obtained uploading the document on the portal.&middot; To submit offline Tenders through courier or through delivery partners.&middot; To regularly keep a check on Bid/Tender opening&middot; Coordinating with the sales team quotes for Discount/Payment terms/Validity and submitting the same in the Portals.&middot; Creating Inquiries &amp; submitting quotations for ensuring smooth sales coordination with the sales &amp; service teams.&middot; To handle Vendor Registration for new customers effectively.Educational QualificationBachelor&rsquo;s Degree OR aboveWorking experience:Have 3 to 4 years of working experience in procurement function in a health care/ Biotechnology/ Life Science Industry preferable<ul><li>Tender Executive</li><li>Sales Coordinator</li><li>Tender Management</li><li>Bid Preparation</li><li>Technical &amp; Commercial Bids</li><li>Tender Submission</li><li>Tender Evaluation</li><li>Tender Documentation</li><li>EMD (Earnest Money Deposit)</li><li>GeM Portal</li><li>Vendor Registration</li><li>CRM Software</li><li>Bid Tracking</li><li>Quotation Preparation</li><li>Procurement Function</li><li>Authorization Code / Authorization Letter</li><li>Product Catalogue Publication</li><li>Tender Portal Management</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Technical Sales Specialist

Tjara.ca

We are a trading company based in DHA Phase 6 Bukhari Commercials, we are looking to onboard a bid executive.( MALE Candidate)Office timings are from 5pm to 2am Monday to Friday.<ul><li>Responsible to coordinate and produce bids, proposals and pitches that support client growth and retention across US &amp; other Markets.</li><li>Engage with internal stakeholders to understand client requirements, challenges and expectations</li><li>Coordinate bid response timetables to ensure stakeholders meet internal deadlines</li><li>Draft, edit and proof bid content as appropriate to ensure responses align to client requirements</li><li>Maintain relevant sections of the central library of core response materials to aid efficient drafting where appropriate</li><li>Lead pricing protocol to ensure pricing requirements are understood, modeled and approved</li><li>Support reporting of bid outcomes, live activity and pipeline movements.</li></ul>Requirement<ul><li>Relevant Bid experience within the professional services sector ideal but not essential</li><li>Excellent communicator with strong copy writing/editing skills</li><li>Highly organised with the ability to priorities and manage multiple tasks</li><li>Ability to work efficiently within tight deadlines and maintain attention to detail</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Your Age</li><li>Current Salary</li><li>Expected Salary</li><li>Notice Period Details</li><li>Willing to work in Night shift?</li></ul>Work Location: In person

BID Executive - 5pm to 2am - DHA Bukhari Commercials

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