travel coordinator

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

3C METAL

<div><h2 class="jobSectionHeader"><b>General information
</b></h2><div></div><div><div><h3 class="jobSectionHeader"><b>Reference
</b></h3>2026-349
</div></div><h2 class="jobSectionHeader"><b>Position description</b></h2><h3 class="jobSectionHeader"><b>
Job title
</b></h3><p>
Admin / Deployment Coordinator</p><h3 class="jobSectionHeader"><b>
Contract type
</b></h3><p>
Fixed-term</p><h3 class="jobSectionHeader"><b>
Job description
</b></h3><div>
<p></p><p><b>Join 3C Metal Middle East: A Global Leader in Engineering &amp; Industrial Solution!</b></p><p></p><p><br>
Are you ready to join a dynamic team driving innovation in engineering?</p><p></p><p><br>
Established in 1995, 3C Metal Group started as a specialist in high-pressure piping, welding, and installation services for the oil and gas sector. Over the years, the company has diversified its expertise into renewable energy, green technology, power generation, marine, and mining industries. Today 3C Metal Group is present in eight countries, across four continents and has a workforce of 1000 employees. In 2024, 3C Metal Group joined the Ortec Group, further enhancing our capabilities and expanding our global presence.</p><p>
As part of this global network, 3C Metal Middle East entity, based in Dubai, specialize in providing HP and LP piping fabrication, engineering, project management and personnel deployment services. It' s a central location allows for the services to be offered to clients in any location worldwide. Overall, our mission is to provide efficient and competitive solutions for retrofit and upgrade projects for the energy industry worldwide to be the market leader for turnkey project solutions.</p><p></p><p><br>
Why Choose 3C Metal?</p><p></p><p><br>
Global footprint: Originating in France, 3C Metal has expanded its presence to the USA, Namibia, South Africa, Mozambique, the UAE, and Malaysia, offering a truly international experience.<br>
Innovation &amp; Expertise: We pride ourselves on our ability to deliver exceptional results through cutting-edge technologies, design solutions, and world-class project management.</p><p></p><p><br>
Position overview:</p><br>
<p></p><ul><li>
Maintain, organize, and update project and administrative documentation, ensuring accuracy, proper filing, and version control.</li><li>
Coordinate with internal teams, branches, and external partners to gather required documents and prepare complete project documentation packs.</li><li>
Arrange travel logistics for personnel, including flights, accommodation, transport, visas, and itinerary briefings; manage rebookings when needed.</li><li>
Prepare and distribute travel document packs and ensure all travel‑related requirements are met ahead of deployment.</li><li>
Book offshore and technical trainings, schedule medical or assessment appointments, and keep training and certification records up to date.</li><li>
Create and process Purchase Orders (POs) for subcontracting and travel services, and verify invoices to resolve discrepancies promptly.</li><li>
Support documentation compliance by staying updated on certification requirements and providing basic documentation training when necessary.</li></ul><br>
<p></p>
</div><h3 class="jobSectionHeader"><b>
Profile
</b></h3><div>
<p></p><p>We seek the ideal candidate profile with:</p><p></p><p><b><br>
Educational background:</b></p><br>
<p></p><ul><li>
Bachelor&rsquo;s degree or equivalent work experience.</li></ul><p></p><p><b><br>
Industry knowledge:</b></p><ul><li>
Minimum 2 years of experience in the field.</li><li>
Offshore Certification Standards (BOSIET, HUET, BST) is beneficial.</li><li>
Microsoft Office Suite &ndash; Outlook, Word, Excel (high level of proficiency required), Power Point</li><li>
Visa procedures to various countries is beneficial</li><li>
Travel Industry Exposure is a plus.<br>
Awareness regarding the organisation's quality,</li></ul><p></p><p><b><br>
Awareness regarding:</b></p><ul><li>
The organization's quality, environmental, or health and safety policies;</li><li>
Job Specific procedures, instructions and formats.</li><li>
Relevant quality, environmental, or health and safety objectives;</li><li>
Their contribution to the effectiveness of the management system;</li><li>
Benefits of improved performance;</li><li>
The implications of not conforming to management system requirements</li></ul><p></p>
</div><h2 class="jobSectionHeader"><b>
Position location</b></h2><h3 class="jobSectionHeader"><b>
Country
</b></h3><p>
United Arab Emirates</p><h3 class="jobSectionHeader"><b>
Location
</b></h3><p></p><div>
Dubai
</div><p></p><h2 class="jobSectionHeader"><b>
Candidate criteria</b></h2><h3 class="jobSectionHeader"><b>
Minimum level of education required
</b></h3><p>
Bachelor</p></div>

Admin / Deployment Coordinator

American Airlines

<div><div><div><h2 class="jobSectionHeader"><b>Intro</b></h2></div><div><p>
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Why you'll love this job</b></h2></div><div><p>
The Customer Service Coordinator interacts with customers in a courteous, efficient, friendly and professional manner. Starting pay is $22.64 per hour</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll do</b></h2></div><div><ul><li>
Promotes and sells air travel to the traveling public or freight forwarders</li><li>
Provides assistance with passenger check-in and cargo acceptance</li><li>
Interprets government rules and requirements for domestic and international travel or cargo shipments</li><li>
Meets and dispatches aircraft within established times</li><li>
Provides assistance to distressed passengers and customers</li><li>
Protects company property and revenue</li><li>
Provides for safe travel</li><li>
Possesses the physical ability and dexterity to use motor skills to perform various job-related tasks</li><li>
Uses organizational skills to perform multiple tasks within a limited time period</li><li>
Is self-motivated and requires minimal supervision</li><li>
Responds and assists during security and emergency situations</li><li>
Follows internal/external policies and procedures</li><li>
May be required to drive and operate air stairs up to various types of aircraft in order to enplane and deplane passengers</li><li>
Responsible for the overall performance within work area and may be required to lead and direct the work of other employees</li><li>
May be required to perform Passenger Operation Control functions including air to ground communication as well as Tower functions</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
All you'll need for success</b></h2></div><div><p><b>
Minimum Qualifications- Education &amp; Prior Job Experience</b></p><ul><li>
High school diploma or GED</li><li>
Read, write, fluently speak and understand the English language</li><li>
Bilingual language skills required in some locations</li><li>
Applicable valid driver&rsquo;s license as required by local authorities</li><li>
Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable</li><li>
Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable</li><li>
Ability to work irregular and/or extended hours, including weekends and holidays</li><li>
Must report to work on a regular and timely basis<br>
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll get</b></h2></div><div><p>
Feel free to take advantage of all that American Airlines has to offer:</p><ul><li>
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>
Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.</li><li>
Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Feel free to be yourself at American</b></h2></div><div><p>
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.<br>
<br>
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.</p></div></div></div>

Customer Service Coordinator Full Time

Red brick Offices

<p>Location - Kalina, Work From Office</p><p><b>Key Responsibilities:</b></p><p><b>Travel Planning &amp; Coordination</b></p><ul><li>Manage end-to-end travel arrangements including flights, hotels, cabs, visas, insurance, and documentation.</li><li>Ensure bookings align with company policies, budgets, and approval workflows.</li><li>Maintain a centralized travel calendar for leadership and project teams.</li><li>Provide 24/7 support in urgent travel changes, delays, cancellations, or re-routing.</li></ul><p><b>Vendor &amp; Cost Management</b></p><ul><li>Identify, negotiate, and manage travel vendors: airlines, hotels, cab partners, travel agencies.</li><li>Negotiate corporate rates, annual contracts, and service-level agreements (SLAs).</li><li>Continuously review travel spends to ensure cost optimization without compromising safety or comfort.</li><li>Process vendor bills, verify invoices, and coordinate with Finance for timely payments.</li></ul><p><b>Compliance &amp; Policy Governance</b></p><ul><li>Ensure all travel activities adhere to company travel policy and approval matrix.</li><li>Develop or update travel policies in coordination with HR &amp; Finance.</li><li>Ensure documentation compliance for international travel (visa, passport validity, COVID rules, etc.).</li><li>Maintain clear travel records for audits, MIS, and reimbursement checks.</li></ul><p><b>Operations &amp; Employee Support</b></p><ul><li>Act as the single point of contact for employee travel queries and requests.</li><li>Ensure smooth coordination for leadership travel, last-minute bookings, and premium services.</li><li>Handle escalations and resolve service issues with vendors.</li><li>Maintain travel profiles, preferences, and frequent-flier details of employees.</li></ul><p><b>Reporting &amp; Analytics</b></p><ul><li>Prepare weekly/monthly MIS reports on travel expenses, vendor performance, and savings achieved.</li><li>Track KPIs such as booking turnaround time, cost per trip, and vendor reliability.</li><li>Present travel insights to Management for budgeting and strategy.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong knowledge of domestic &amp; international travel processes.</li><li>Excellent negotiation &amp; vendor management skills.</li><li>High attention to detail with multitasking ability.</li><li>Proficiency with travel portals (MakeMyTrip, Yatra, Amex GBT, etc.).</li><li>Strong communication &amp; coordination skills.</li><li>Ability to handle pressure, urgent changes, and tight timelines.</li><li>Basic understanding of finance (billing, budgets, reconciliation).</li></ul><p><b>Experience &amp; Qualifications</b></p><ul><li>Graduate with 4&ndash;8 years of experience in corporate travel management.</li><li>Prior experience in handling senior leadership travel preferred.</li><li>Knowledge of visa procedures &amp; international travel regulations.</li></ul><p>Experience with hospitality or travel agency background is an added advantage.</p><p>Job Type: Full-time</p><p>Pay: ₹45,000.00 - ₹55,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Travel Manager

Aceolution

<div>
 <p>
  We are looking for a proactive and detail-oriented
  <strong>
   Procurement Specialist
  </strong>
  with 2&ndash;3 years of experience in procurement and travel coordination. The ideal candidate will manage vendor sourcing, purchase processes, and corporate travel arrangements while ensuring cost efficiency and compliance with company policies. This is a Work From Office (WFO) contract role based in New Jersey.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Procurement Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Identify, evaluate, and onboard vendors and suppliers.
  </li>
  <li>
   Obtain quotations, negotiate pricing, and ensure cost-effective procurement.
  </li>
  <li>
   Prepare and process Purchase Orders (POs) and maintain procurement documentation.
  </li>
  <li>
   Coordinate with internal stakeholders for procurement requirements.
  </li>
  <li>
   Track vendor performance and ensure SLA adherence.
  </li>
  <li>
   Maintain procurement records, invoices, and contracts.
  </li>
  <li>
   Ensure compliance with company procurement policies and approval workflows.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Travel Coordination Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Arrange domestic and international travel (flights, hotels, transportation).
  </li>
  <li>
   Coordinate with travel agencies and vendors to secure best pricing and service.
  </li>
  <li>
   Manage travel bookings, cancellations, and modifications.
  </li>
  <li>
   Ensure compliance with corporate travel policies.
  </li>
  <li>
   Track travel expenses and support budget management.
  </li>
  <li>
   Provide support for urgent and last-minute travel arrangements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Master's degree in Business Administration, Supply Chain Management, or related field.
  </li>
  <li>
   2&ndash;3 years of relevant experience in procurement and travel coordination.
  </li>
  <li>
   Experience managing corporate travel bookings.
  </li>
  <li>
   Strong vendor negotiation and cost optimization skills.
  </li>
  <li>
   Proficiency in MS Office (especially Excel) and procurement/ERP systems.
  </li>
  <li>
   Excellent communication and organizational skills.
  </li>
  <li>
   Ability to work onsite (WFO) in New Jersey.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Competencies
  </strong>
 </p>
 <ul>
  <li>
   Vendor Management
  </li>
  <li>
   Negotiation Skills
  </li>
  <li>
   Cost Control
  </li>
  <li>
   Attention to Detail
  </li>
  <li>
   Time Management
  </li>
  <li>
   Problem-Solving
  </li>
 </ul>
 <p>
 </p>
</div>


Procurement Specialist

Premio Travel and Tours

<p><b>Job Description:</b><br/>We are looking for an Assistant Travel Consultant to support our travel team with planning, booking, and coordinating travel arrangements. The ideal candidate is organized, detail-oriented, and enjoys helping clients create smooth travel experiences.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist with booking flights, hotels, and transportation</li><li>Prepare travel itineraries and documents</li><li>Communicate with clients and travel suppliers</li><li>Handle changes, cancellations, and basic travel inquiries</li><li>Support the senior travel consultant with daily tasks</li></ul><p><b>Requirements:</b></p><ul><li>Good communication and customer service skills</li><li>Strong organization and attention to detail</li><li>Basic computer and internet skills</li><li>Interest in travel and tourism</li><li>Previous travel or office experience is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 - Rs40,000.00 per month</p><p>Work Location: In person</p>

Assistant Travel Consultant

FIFA World Cup 2026™ - Canada, Mexico and the United States

<div>
 <strong>
  Department:
 </strong>
 Tournament Time Role | EG
 <br/>
 <br/>
 <strong>
  Employment Type:
 </strong>
 Fixed Term Contract
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 All Locations
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26&trade; will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.
 <br/>
 <br/>
 <strong>
  FIFA World Cup 26 Skills Framework
  <br/>
  <br/>
 </strong>
 <strong>
  ACCOUNTABILITY:
 </strong>
 Demonstrate commitment to responsibilities and objectively analyze one&rsquo;s behavior, while assuming consequences of one&rsquo;s own actions and/or decisions and learning from one&rsquo;s mistakes.
 <br/>
 <br/>
 <strong>
  DECISION MAKING:
 </strong>
 Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
 <br/>
 <br/>
 <strong>
  INCLUSIVITY:
 </strong>
 Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
 <br/>
 <br/>
 <strong>
  INITIATIVE:
 </strong>
 Capacity to do things on one&rsquo;s own initiative and to influence the course of events, assume responsibilities, and achieve objectives with a minimum of supervision and control.
 <br/>
 <br/>
 <strong>
  INNOVATION:
 </strong>
 Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
 <br/>
 <br/>
 <strong>
  LEADERSHIP:
 </strong>
 Ability to lead one&rsquo;s contacts/colleagues/partners, encourage teamwork, and delegate authority/decision-making power, as needed, to produce the expected results and make efficient use of the team&rsquo;s skills and talents.
 <br/>
 <br/>
 <strong>
  VISION:
 </strong>
 Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
 <br/>
 <br/>
 Main Activities and Responsibilities
 <br/>
 <br/>
 Reporting organisationally to the Client Services PMA Cluster Supervisors, the Client Services PMA Transport Coordinator will be a key member of the FIFA26 Event Transport team, and work in close collaboration with the Team Services Team, Operational Services Team and other key individuals responsible for delivering Transport Operations.
 <br/>
 <br/>
 The Client Services PMA Transport Coordinator is responsible for the full scope of transport operations at an assigned Team Base Camp Hotel or Venue Specific Hotel, including the hotel and training site. This role ensures the seamless delivery of bus, fleet, and airport/FBO (Arrivals &amp; Departures) services for participating teams, in strict alignment with FIFA service levels and operational procedures. The coordinator serves as the primary liaison between drivers, suppliers, the Team (Security) Liaison Officer (TLO/TSLO), airport authorities, and FIFA Transport, ensuring bubble-to-bubble operations, client satisfaction, and readiness at all times.
 <br/>
 <br/>
 The main responsibilities and oversights of the Client Services PMA Transport Coordinator FIFA World Cup 26&trade; include:
 <br/>
 <br/>
 <strong>
  Communication
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain daily communication with Fleet, Bus, A&amp;D, Venue Transport, Security, Logistics, and Client Services functions.
  </li>
  <li>
   Hold daily face-to-face meetings with TLO/TSLO to align on schedules, procedures, and driver management.
  </li>
  <li>
   Receive and inspect all vehicles before each shift, conducting driver briefings on daily activities and changes.
  </li>
  <li>
   Escalate issues immediately to ensure continuity of operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Client Services
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the primary point of contact for TLO/TSLO at the TBC or Venue Specific Team Hotel.
  </li>
  <li>
   Ensure compliance with Service Level Agreements (SLAs) and all FIFA transport policies.
  </li>
  <li>
   Coordinate with TLO/TSLO to maintain strict bubble-to-bubble operations.
  </li>
  <li>
   Ensure load zones are available and maintained for all team activities.
  </li>
  <li>
   Support drivers in resolving operational issues, escalating when required to depot or FIFA transport.
  </li>
  <li>
   Liaise with training site and hotel staff, ensuring readiness of signage, cones, and transport infrastructure.
  </li>
  <li>
   Submit daily reports on concerns, incidents, and operational performance to the Client Services Cluster Supervisor.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Fleet &amp; Bus Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage daily driver check-in/out and shift scheduling at the TBCH or VSTH.
  </li>
  <li>
   Ensure Standard Operating Procedures (SOPs) are correctly reflected in TMM and followed by staff.
  </li>
  <li>
   Secure and manage staging areas, load zones, and parking at the TBC and training site or VSTH.
  </li>
  <li>
   Oversee all aspects of TMM system management, including last-minute schedule or vehicle changes.
  </li>
  <li>
   Validate/facilitate driver training, conduct test runs, and ensure familiarity with routes.
  </li>
  <li>
   Supervise drivers during shifts, ensuring compliance with procedures, grooming standards, and readiness.
  </li>
  <li>
   Ensure all vehicles are properly maintained, fueled, branded, equipped with VAAPs, and operationally ready.
  </li>
  <li>
   Provide accurate driver and vehicle information as required.
  </li>
  <li>
   Manage rate card requests in collaboration with TLO/TSLO.
  </li>
  <li>
   Coordinate with the depot team for vehicle/driver issues, including intercity and convoy movements.
  </li>
  <li>
   Liaise with Bus/Fleet and TSLO for convoy planning on all movements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Arrivals &amp; Departures (A&amp;D) / FBO Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the on-site coordinator for all team arrivals and departures via airports and FBOs.
  </li>
  <li>
   Communicate with FBO teams, ACS, and airport authorities for vehicle staging and tarmac access.
  </li>
  <li>
   Ensure drivers know approved routes, timings, and positioning for FBO operations.
  </li>
  <li>
   Guarantee all vehicles are in position at least 60 minutes prior to ETA and properly briefed.
  </li>
  <li>
   Coordinate security convoys, logistic trucks, and family/friends rate card vehicles when applicable.
  </li>
  <li>
   Liaise with ACS for live convoy tracking and resolve any discrepancies on site.
  </li>
  <li>
   Inspect and establish SOPs for first international arrivals and last international departures, training colleagues in all procedures.
  </li>
  <li>
   Coordinate media access and badging for first arrivals, ensuring compliance with FBO/media protocols.
  </li>
  <li>
   Stay onsite until after ETD to confirm successful departures or resolve contingencies.
  </li>
  <li>
   Any other duties that may be required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 This role supports operations across multiple FIFA World Cup 26&trade; Host Cities:
 <br/>
 <br/>
 Airway Heights,WA | Alexandria, VA | Atlanta, GA (Host City) | Atlantic City, NJ | Austin, TX | Basking Ridge, NJ | Berkeley, CA | Boca Raton, FL | Boston, MA (Host City) | Charlotte, NC | Chattanooga, TN | Columbus, OH | Dana Point, CA | Dallas, TX (Host City) | Greensboro, NC | Houston, TX (Host City) | Kansas City, MO (Host City) | Lawrence, KS | Los Angeles, CA (Host City) | Miami, FL (Host City) | Montecito, CA | Nashville, TN | New Brunswick, NJ | New York City, NY (Host City) | Palm Beach, FL | Philadelphia, PA (Host City) | Portland, OR | Prairie Village, KS | Providence, RI | Renton, WA | San Diego, CA | San Francisco, CA (Host City) | San Jose, CA | Santa Barbara, CA | Seattle, WA (Host City) | Tampa, FL | Tucson, AZ | Warren, NJ | Wilmington, DE | Winston-Salem, NC
 <br/>
 <br/>
 Guadalajara, Jalisco (Host City) | Mexico City, CDMX (Host City) | Monterrey, Nuevo Le&oacute;n (Host City) | Pachuca de Soto, Hidalgo | Playa del Carmen, Quintana Roo
 <br/>
 <br/>
 Toronto, ON (Host City) | Vancouver, BC (Host City)
 <br/>
 <br/>
 Your Profile
 <br/>
 <br/>
 <strong>
  Education &amp; Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Event Management, Sports Management, Hotel Management, Project Management, Transport Operations, Logistics, or Hospitality, or equivalent experience.
  </li>
  <li>
   Knowledge of transport operations, guest services, or event logistics is an asset.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in Event transport, logistics, or operations, preferably at large-scale international events.
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple stakeholders and staff under pressure.
  </li>
  <li>
   Experience supervising drivers, staff, or suppliers in a dynamic operational environment.
  </li>
  <li>
   Familiarity with transport systems (e.g., TMM) and airport/FBO procedures is a strong advantage.
  </li>
  <li>
   Experience working in a client-facing supervisory role within large-scale or high-profile events preferred.
  </li>
  <li>
   Strong interpersonal skills, proactive communication, and confidence in decision-making.
  </li>
  <li>
   Demonstrates the highest levels of integrity, professionalism, and commitment.
  </li>
  <li>
   Positive attitude, patience, and persistence in problem-solving.
  </li>
  <li>
   Strong cultural awareness and the ability to work in an international environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Languages
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluent in English. Spanish and/or French proficiency is a plus
  </li>
  <li>
   Spanish and/or French proficiency is a strong advantage given the tri-host nature of the tournament (USA&ndash;Canada&ndash;Mexico).
  </li>
  <li>
   Additional languages spoken by global client groups are a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technology
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficient in MS Office (Excel, Word, PowerPoint, Visio &amp; Project) and planning software and online collaboration tools
   <br/>
   <br/>
  </li>
 </ul>
 Equal Opportunities
 <br/>
 <br/>
 FIFA26 is a proud equal opportunity employer that is committed to diversity, equity, and inclusion and prohibits discrimination of any kind on the basis race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
 <strong>
  About FWC2026
  <br/>
  <br/>
 </strong>
 <strong>
  The FIFA World Cup 26&trade; will mark the first time that the tournament features 48 teams and will be hosted by three countries: Canada, Mexico, and the United States.
  <br/>
  <br/>
 </strong>
 This new format redefines excellence, generating unique opportunities for greater participation and engagement from fans and players in North America and all over the world. Now is your time to be a game changer and join the workforce that is planning and delivering this unique and unforgettable experience.
</div>


Transport Coordinator – Team Hotels, FIFA World Cup 26™ | All Host Cities

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