travel coordinator

Duserve Facility Management

Please submit your application with subject line as for the Job applying for,and if you only MEET the requirements. Interested candidates may submit their CV, /Resume,passport, visa copy, notice period and salary expectations to Summary:The Travel Coordinator is responsible for ensuring efficient, cost-effective, and high-quality travel arrangements for Richemont employees. This role focuses on monitoring travel bookings made by staff, maintaining service quality standards, and acting as a point of contact for staff complaints and concerns related to travel services. The Travel Coordinator will not be directly responsible for booking travel.Key Responsibilities:<ul><li>Travel Monitoring & Quality Control:<ul><li>Monitor travel arrangements booked by staff members (via being copied on communications) to ensure compliance with company policy and employee needs.</li><li>Proactively identify potential issues or deviations from company travel policies in staff-booked travel.</li><li>Develop and implement service quality standards and metrics for travel services, focusing on the booking process and vendor performance.</li><li>Conduct regular audits of travel arrangements to ensure compliance with company policies and quality standards.</li><li>Gather feedback from employees on their travel experiences and use this information to improve service delivery.</li></ul></li><li>Serve as the primary point of contact for staff complaints and concerns related to travel services.</li><li>Investigate and resolve travel-related issues promptly and effectively, even when the booking was self-managed.</li><li>Document all complaints and resolutions in a clear and organized manner.</li><li>Escalate complex or unresolved issues to the appropriate stakeholders.</li><li>Policy Compliance:<ul><li>Ensure all travel arrangements comply with company travel policies and procedures.</li><li>Stay up-to-date on changes to travel policies and regulations.</li><li>Educate employees on travel policies and best practices.</li><li>Provide guidance and clarification to staff members regarding travel policies and booking procedures.</li></ul></li><li>Build and maintain strong relationships with travel vendors.</li><li>Evaluate vendor performance and provide feedback, even when staff members are booking directly.</li><li>Negotiate contracts and service agreements with vendors (though not directly booking).</li><li>Reporting and Analysis:<ul><li>Prepare regular reports on travel activity and service quality.</li><li>Analyze travel data to identify trends and opportunities for improvement.</li><li>Provide recommendations to management on ways to optimize travel services, including potential changes to self-booking policies or vendor selection.</li></ul></li><li>Experience:<ul><li>Experience in travel coordination, corporate travel management, or a related role is a added plus.</li><li>Experience in service quality control and complaint resolution.</li></ul></li><li>Skills:<ul><li>Excellent communication and interpersonal skills.</li><li>Strong problem-solving and conflict-resolution skills.</li><li>Familiarity with travel booking systems</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li></ul></li><li>Other:<ul><li>Ability to handle sensitive and confidential information with discretion.</li><li>Customer-focused attitude and a commitment to providing excellent service.</li></ul></li>

Travel Coordinator

Global Mission Support Services LLC

Position Title: Travel CoordinatorAbout the Role: We are seeking an organized and proactive Travel Coordinator to manage and oversee travel arrangements for medical staff, visiting doctors, and other personnel. The successful candidate will ensure smooth and cost-effective travel logistics in line with company policies and schedules.Key Responsibilities:<ul><li>Arrange and coordinate travel bookings including flights, accommodation, visas, and transportation.</li><li>Maintain updated travel records and itineraries for all staff and visitors.</li><li>Liaise with airlines, travel agencies, and vendors for best travel options and rates.</li><li>Ensure compliance with company travel policies and procedures.</li><li>Provide timely support and communication to traveling staff regarding itinerary updates or changes.</li><li>Prepare travel expense reports and assist with related documentation.</li></ul>Requirements:<ul><li>Proven experience as a Travel Coordinator, Travel Consultant, or similar administrative role.</li><li>Strong knowledge of travel booking systems and visa processes.</li><li>Excellent organizational and communication skills.</li><li>High attention to detail and ability to manage multiple travel requests simultaneously.</li><li>Proficiency in MS Office; experience with travel management tools preferred.</li><li>Ability to work in a fast-paced environment and handle last-minute changes efficiently.</li></ul>Why Join Us:<ul><li>Be part of a growing healthcare institution committed to service excellence.</li><li>Opportunity to work in a dynamic, multicultural environment.</li><li>Competitive compensation package.</li></ul>How to Apply: Please send your cv at talent@gmss.ltd or recruitment@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>can you join immediately?</li><li>Do you have experience in booking air tickets and hotel accommodations?</li></ul>

Designlab Experience

<div>The Internal Travel Coordinator is responsible for planning, booking, and managing all business travel for the founder, other employees and partners. This includes flights, accommodation, ground transport, visas, and travel documentation. The role ensures travel is cost-effective, policy-compliant, and smoothly executed, while providing a high-level service to travellers before, during, and after their trips. The coordinator also supports urgent travel needs and is available to receive calls and manage bookings outside standard office hours when required.

What will you be doing day-to-day?

Travel Planning &amp; Bookings
<ul>
<li>Coordinate end-to-end domestic and international travel arrangements for staff and approved guests.</li>
<li>Book flights, hotels, airport transfers, rail, car hire, and other relevant logistics.</li>
<li>Provide options that balance traveller preferences, budget, and company travel policy.</li>
<li>Prepare detailed itineraries and share confirmations promptly with travellers.</li>
<li>Handle changes, cancellations, and re-bookings efficiently, including last-minute requests.</li>
</ul>
Policy &amp; Cost Management
<ul>
<li>Ensure all bookings align with internal travel policy and approval workflows.</li>
<li>Source best-value fares and rates using preferred suppliers and corporate accounts.</li>
<li>Track travel spends and identify opportunities for savings or supplier improvements.</li>
<li>Maintain accurate records of bookings, costs, and traveller details for reporting.</li></ul> 


Traveller Support &amp; Duty of Care
<ul>
<li>Act as the first point of contact for travel-related queries and issues.</li>
<li>Support travellers with disruptions such as delays, cancellations, missed connections, or accommodation challenges.</li>
<li>Monitor high-risk destinations and coordinate with relevant teams on safety guidance.</li>
<li>Maintain emergency contact and travel risk information where required.</li>
</ul>
Coordination &amp; Administration
<ul>
<li>Liaise with travel vendors, airlines, hotels, and internal stakeholders to resolve queries quickly.</li>
<li>Assist with visas, invitation letters, travel insurance, and required documentation.</li>
<li>Maintain and regularly update internal travel trackers and shared calendars.</li>
<li>Provide monthly/quarterly travel reports to leadership as needed.</li></ul> 


After-Hours Travel Support
<ul>
<li>Receive and respond to urgent travel calls, booking requests, or itinerary changes outside of office hours on an as-needed basis.</li>
<li>Ensure critical travel disruptions are resolved promptly to support employee safety and continuity of business operations.</li></ul></div>

Internal Travel Coordinator

Atlantis Holiday LLC

Looking for a Travel Holidays Executive who can join immediately and with at least 2 years&rsquo; experience working in travel related industry.Duties/Responsibilities:<ul><li>Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.</li><li>When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.</li><li>Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate clients.</li><li>Obtains approval from Management for travel requests and expenses that exceed established limits.</li><li>Advises travelers of and assists with any need for specialized travel documents such as visas or passports.</li><li>Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.</li><li>Processes payments, refunds, quotations, invoices.</li></ul>Required Skills/Abilities:<ul><li>Excellent verbal and written communication skills both in Arabic, Russian and English language is a must.</li><li>Graduate of bachelor&rsquo;s degree</li><li>Previous training and experience with travel/booking software.</li><li>Strong working knowledge of the travel and tourism industry.</li><li>Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient with Microsoft Office and related travel booking software.</li><li>Preferably female.</li></ul>Job Type: Full-time

University of Central Florida

<div>College of Arts and Humanities Finance Business Center:
The College of Arts and Humanities fosters creativity, culture and collaboration across the UCF community. Through our 120+ degree programs and areas of study, we cultivate an innovative environment that encourages cross-disciplinary activity and provides positive, high-impact student experiences for all UCF students. As part of UCF, we are invested in unleashing the potential within every individual, enriching the human experience through inclusion, discovery and innovation, and propelling broad-based prosperity for the many communities we serve.
The college comprises two schools, five departments and two interdisciplinary graduate programs, as well as seven interdisciplinary areas of study and eight centers, institutes and offices.
The Opportunity:
The College of Arts &amp; Humanities (CAH) seeks qualified applicants for a Travel &amp; Procurement Coordinator II position. The Travel &amp; Procurement Coordinator serves as a member of the college's Finance Business Center team and will support faculty and staff within the college with financial transactions. This position will provide great customer service, travel and procurement, and compliance support to our departments, schools, and centers.
Responsibilities:<ul>
<li>
Assist with all aspects of procurement including daily monitoring, processing and initiation of requisitions, purchase orders and change orders in accordance with procurement authority, department processes, university policies and regulations.</li>
<li>
Directly acquire goods and services using college-assigned procurement cards and reflect receipt of goods or services in UCF systems.</li>
<li>
Review requests for procurement policy adherence prior to entry into Workday. Propose alternative solutions in instances where the request is out of compliance.</li>
<li>
Manage purchase orders, expense reports, invoice receipts, and invoice payments. Add and/or validate worktags to verify appropriateness for acquisition.</li>
<li>
Ensure all expense card transactions are allowable, comply with university policy, provide required documentation, and that transactions are accurately recorded and reconciled in a timely manner.</li>
<li>
Assist with business travel spend authorizations for university faculty, staff and students, guests/suppliers by identifying the most cost-effective and efficient travel arrangements. Ensure university travel rules are followed and making necessary reservations for accommodations.</li>
<li>
Help make arrangements when needed for travelers who do not have an expense card.</li>
<li>
Post trip, assist with the collection, review and processing of the documentation required to support expense reports to ensure prompt and accurate payment and/or reimbursement of approved expenses.</li>
<li>
Ensure travel complies with university policy.</li>
<li>
Assists in the development of simple, non&#8208;restrictive specifications from information received from departments to develop competitive solicitations; Invitation to Bid and Invitation to Negotiate. Evaluates and analyzes all responses.</li>
<li>
Reviews and analyzes contracts and pricing agreements, exceptional purchases, Waiver of Competition and Sole Source Certifications in accordance with department processes, university policy and regulations.</li>
<li>
Backup for other Travel and Procurement Coordinators for CAH as needed.</li>
</ul>
Minimum Qualifications:
High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6).
Preferred Qualifications:<ul>
<li>
Demonstrated experience with accounts payable processes, including invoicing, reconciliation, and compliance.</li>
<li>
Experience with ERP systems (e.g. Workday), particularly with finance modules.</li>
<li>
Experience working in higher education.</li>
<li>
Experience in travel and procurement, preferably at UCF.</li>
<li>
Demonstrated experience interpreting and applying policies, while also advising stakeholders on those policies.</li>
<li>
Experience with Microsoft Office.</li>
<li>
Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself in an ethical manner.</li>
<li>
Excellent organizational skills, attention to detail, oral and written communication skills, and the ability to keep confidentiality.</li>
</ul>
Additional Application Materials Required:
In addition to the application, applicants should submit a cover letter, resume, and the contact information for three references, at least two of whom are current or previous supervisors.
Note: When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.
Special Instructions to the Applicants:
We are accepting applications for this position through 11:59 PM on December 28, 2025. UCF is closed for an extended holiday break from December 19-January 2. Our recruitment will resume when we return to the office in early January.
Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position, now or in the future.
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you&rsquo;ll play an integral role at one of the most impactful universities in the country. You&rsquo;ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you&rsquo;ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you&rsquo;ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:<ul>
<li>
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program</li>
<li>
Paid time off, including annual and sick time off and paid holidays</li>
<li>
Retirement savings options</li>
<li>
Employee discounts, including tickets to many Orlando attractions</li>
<li>
Education assistance</li>
<li>
And more&hellip;For more benefits information, view the UCF Employee Benefits Guide.</li>
</ul>
Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.
Unless explicitly stated on the job posting, it is UCF&rsquo;s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Department
College Of Arts And Humanities Finance Business Center
Work Schedule
Monday-Friday 8:00am-5:00pm
Type of Appointment
Regular
Expected Salary
$20.29 to Negotiable
Job Posting End Date
12-29-2025-12-00-AM
As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.
UCF is proud to be a smoke-free campus and an E-Verify employer.
If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.
For general application or posting questions, please email talent@ucf.edu.</div>

Travel & Procurement Coordinator II

The Energy Training Centre

<div>
 
 Location: Dubai Media City, Dubai
 
 
 Employment Type: Full-time
 
 
 
 Start Date: Immediate
 
 
 
 
 
 
 
 About Us:
 
 
 
 We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment&mdash;and we&rsquo;re looking for someone exceptional to keep us moving smoothly.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are seeking a Travel &amp; Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes
 
 flight bookings, hotel accommodations, and logistical support for events across various international destinations.
 
 T
 
 he ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and book international and local flights, hotels, and ground transportation.
 </li>
 <li>
 Manage last-minute changes and emergency travel issues promptly.
 </li>
 <li>
 Track travel expenses and ensure cost-effective booking solutions.
 </li>
 <li>
 Collaborate with internal teams to understand scheduling and accommodation needs.
 </li>
 <li>
 Maintain accurate travel records and documentation for audit and reporting purposes.
 </li>
 <li>
 Assist with visa processes and travel documentation where required.
 </li>
 </ul>
 
 
 
 
 
 Who You Are:
 
 
 <ul>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent multitasker with the ability to prioritize under pressure
 </li>
 <li>
 Strong communication and negotiation skills with vendors and travel agencies
 </li>
 <li>
 Experienced in using travel booking platforms and tools
 </li>
 <li>
 Able to work flexible hours when needed to accommodate different time zones
 </li>
 <li>
 UAE experience is preferred, but not essential
 </li>
 <li>
 Must be available to join immediately
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
 </li>
 <li>
 Background in the training, events industry or project management is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree or relevant diploma preferred
 </li>
 </ul>
</div>

Travel & Logistics Coordinator for a Training Company (Immediate Start)

Aaryan Leisure and Holidays Pvt. Ltd.

Job Title: Travel Operations Executive Company: Aaryan Leisure &amp; Holidays Pvt. Ltd. Location: Hazra, Kolkata, West Bengal Job Type: Full-time Experience Required: Minimum 1 year Salary: Based on experience + industry standardsFull Job DescriptionJob Summary: Aaryan Holidays is looking for a proactive and detail-oriented Domestic Travel Operations Executive to manage and coordinate domestic travel arrangements for clients. The ideal candidate should have strong knowledge of India&rsquo;s travel destinations, excellent communication skills, and a passion for delivering smooth and organized travel experiences. You will handle bookings, itinerary planning, coordination, and client support throughout the travel process.Key ResponsibilitiesTravel Planning &amp; Booking<ul><li>Coordinate domestic travel arrangements including accommodations, car rentals, transfers, and sightseeing.</li><li>Research and recommend suitable travel options based on cost, convenience, client preference, and travel season.</li><li>Ensure all bookings follow company travel policies and budget guidelines.</li></ul>Itinerary Management<ul><li>Create and share detailed travel itineraries with clients, covering stays, transfers, sightseeing, and essential travel details.</li><li>Inform clients promptly about any itinerary changes, updates, or confirmations.</li></ul>Client Support<ul><li>Serve as the primary point of contact for travel-related inquiries, clarifications, and requirements.</li><li>Provide support during travel disruptions such as delays, cancellations, or rescheduling.</li></ul>Policy Compliance<ul><li>Ensure all bookings align with company processes and travel guidelines.</li><li>Educate clients/employees on travel options that best meet policy and cost-efficiency standards.</li></ul>Vendor &amp; Relationship Management<ul><li>Maintain strong relationships with hotels, transport vendors, and other service providers to secure the best rates and services.</li><li>Stay updated on domestic travel trends, new destinations, seasonal travel patterns, and supplier offers.</li></ul>Skills &amp; Qualifications<ul><li>Proven experience as a Travel Executive, Travel Coordinator, or similar position in the travel industry.</li><li>Strong knowledge of Indian travel destinations, hotel options, and travel logistics.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and manage high-pressure situations.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Flexibility to work extended hours when required.</li></ul>Experience<ul><li>Minimum 1 year of experience in domestic travel operations or a similar role in the travel industry.</li></ul>Job Type: Full-time Schedule: Day ShiftJob Type: Full-timePay: From &#8377;14,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Travel Operations Executive

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