travel coordinator

Colas Rail Egypt كولاس ريل مصر

<div>
 Mission
 <br/>
 <br/>
 Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department
 <br/>
 <br/>
 Main Responsibilities
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 <br/>
 <ul>
  <li>
   Guest Management: Direct guests to their respective offices without leaving the desk.
  </li>
  <li>
   Cheque Management: Keep an updated list of cheques from the treasury department. Upon receiving collectors, recover cheques, make copies with IDs and authorizations, obtain signatures on the acknowledgment of receipt, stamp with the treasury stamp &ldquo;PAID,&rdquo; and file documents in the treasury department.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requests For Line 3, Line 4, And AQM Projects
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Request Handling: Receive email requests for cars, mobiles, laptops; print them, obtain signatures from Amine ABDELKMAKSOUD and Pierre D&rsquo;HOMMEE, and return all requests to Michael WILLIAM and Ayman ZAKI.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  For AQM Projects
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Contract and Finance Requests: Handle emails from the Contracts Department for Salim HELLEL's signature and from the Finance Department for Purchase Orders for Amine ABDELKMAKSOUD&rsquo;s signature.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  New Hires
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Form Submission: Fill in data for Colas Rail Egypt and the new hire ID on Form 111 according to IDs, and submit the completed form to the HR department involved in the New Hire project.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Meeting Coordination for Colas Rail Line 1, Colas Rail Egypt, and Training L4:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Logistics: Book meeting rooms, order snacks/food, recover advance payments, and issue &ldquo;Note de frais&rdquo; after orders are paid.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Coordinator Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Flight Booking: Handle flight ticket bookings for all travelers, both expatriates and Egyptians, by coordinating with the travel agency. After receiving bookings, submit options to Amine/Bassem for approval.
  </li>
  <li>
   Hotel Booking: For visitors/residents in Egypt, check hotel availability and make bookings, sending confirmations to guests.
  </li>
  <li>
   Transportation Services: Inform Escapade Travel of guest arrivals and returns, requesting the representative&rsquo;s phone number. After confirmation, send email confirmation to guests.
  </li>
  <li>
   Organizing Trips: Arrange both leisure and business trips, including hotel bookings and transportation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  For AQM Project
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Booking Coordination: Upon email requests, book hotels or minibuses/trains for AQM visits for Colas Rail Egypt or AQM personnel.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Visa Requests For EUROP (Training/FATs)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Visa Documentation: For all visa requests (Colas Rail EGYPT, Line 1, AQM), prepare documents for TLS appointments, including 2 application forms, an invitation letter, fake flight and hotel bookings. After the appointment email, submit the complete file to the traveler.
  </li>
  <li>
   Post-Visa Issuance: Book final flights, hotels, trains, or cars as selected and approved by Amine/Bassem.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Visa Requests For The UK/USA
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Agency Coordination: Collaborate with the travel agency to manage all documents until the visa is received.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Invoice Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Local Invoices: Review invoices from hotels, tickets, and transport services (Sofitel/Steigenberger, Kanoo/Travco, Escapade) before forwarding them to the accounting department.
  </li>
 </ul>
</div>


Receptionist & Travel Coordinator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:
<div>
We are seeking a <b>highly motivated and skilled professional</b> to join our Customer Service &amp; Reservation team .</div><div>
This role is pivotal in ensuring exceptional service delivery, smooth travel arrangements, and effective internal and external coordination.</div><div>
The ideal candidate will have <b>strong organizational abilities</b>, excellent communication skills, and a passion for delivering outstanding client experiences.</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><div><b>
Travel Coordination</b></div><ul><li><div>
Liaise with clients and members to confirm preferred travel dates and arrangements.</div></li><li><div>
Coordinate with hotel reservations to secure bookings according to client needs.</div></li></ul><div><b>
Internal Coordination</b></div><ul><li><div>
Collaborate across departments to maintain smooth operations.</div></li><li><div>
Serve as a link between teams to facilitate communication and resolve issues promptly.</div></li></ul><div><b>
Primary Point of Contact</b></div><ul><li><div>
Act as the main liaison between the operations team and members, ensuring regular updates and quick problem resolution.</div></li></ul><div><b>
Administrative Duties</b></div><ul><li><div>
Prepare accurate reports and maintain up-to-date records of travel plans, communications, and departmental activities.</div></li></ul><div><b>
Customer Service</b></div><ul><li><div>
Respond to client inquiries and provide exceptional service to enhance satisfaction.</div></li><li><div>
Address concerns efficiently and escalate when needed.</div></li></ul><div><b>
Operational Support</b></div><ul><li><div>
Assist with daily operational tasks to meet departmental objectives.</div></li><li><div>
Identify and recommend process improvements for greater efficiency.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><b>Trilingual</b> (Arabic , French and English is a must).</li><li><b>
Previous experience</b> in Hotels Reservations , customer service or travel coordination roles is preferred.</li><li><b>
Strong communication</b> and interpersonal skills.</li><li><b>
Proficiency</b> in Microsoft Office Suite (Excel, Word, Outlook).</li><li><b>
Ability to multitask</b> and effectively prioritize tasks in a fast-paced environment.</li><li><b>
Excellent organizational</b> and problem-solving skills.</li></ul><div><b>
Key Competencies</b></div><ul><li><b>
Communication Skills:</b> Ability to interact effectively with clients, members, and internal teams.</li><li><b>
Customer Focus:</b> Strong dedication to ensuring excellent client satisfaction.</li><li><b>
Organization:</b> Exceptional attention to detail and ability to manage multiple tasks.</li><li><b>
Teamwork:</b> Ability to work collaboratively with various departments.</li><li><b>
Problem-Solving:</b> Proactive approach to identifying and addressing challenges.</li></ul></div>

Travel and Coordination Executive

Suvoda

<div><div><p>We know why you are reading about this opportunity. You are driven to achieve goals. You are looking to make a direct impact. You want to work in a culture where your co-workers work as part of a diverse team, communicate across departments, and have a positive attitude. If we had to guess, you are innovative with great ideas, want to bring efficiencies to processes, and are looking to grow your career. Are we right? If so, let's talk more!</p>
<p>
The Coordinator (based in Turkey) is responsible for supporting the team of Global Study Managers in the planning and operations of active clinical trial studies. The Coordinator is the main point of contact for patient communications and the management of all patient travel and logistical details.</p>
</div>
<div><p><b>Please note: This is a contract-position. It is part-time, potentially up to 30 hours per week, and pays on an hourly basis. Hours are not guaranteed.</b></p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Manages travel and transportation budget for trial participants</li>
<li>Participates in discussions with vendors and internal team members regarding trial participant requirements</li>
<li>Supports hospital or clinical staff relating to trial participant enrollments and visit schedules</li>
<li>Promptly responds to all inquiries of the trial participants and hospital/clinical staff</li>
<li>Contributes to managing projects to profitable level through efficient work process</li>
<li>Acts as point of contact for patient communication regarding air, hotel and ground accommodations</li>
<li>Maintains accurate data including setting up databases and transferring data between internal operating systems</li>
<li>Aids in producing reports as required</li>
<li>Works with Global Study Manager to outline needs and requests of clients and patients</li>
<li>Contributes to managing projects to profitable level through efficient work process</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor's Degree or equivalent work experience</li>
<li>Bilingual required - both Turkish and English required; Greek preferred</li>
<li>2+ years of experience in the travel industry and/or pharma industry preferred</li>
<li>Working knowledge of Microsoft Office</li>
<li>Ability to learn new procedures quickly and efficiently</li>
<li>Highly organized and plan-oriented; adept at prioritization and follow-up</li>
<li>Excels in cross-departmental communication</li>
<li>Confidence and follow through in decision-making</li>
</ul>
<p><b>Working Conditions:</b></p>
<ul>
<li>Primary work environment is from a home office with personal computer and telephone</li>
<li>Minimum technology required, including updated operating system, anti-virus software and password protected devices. Chromebook is not supported.</li></ul><br>
<p></p>
<p>
#LI-JD1</p>
</div><div><p><b><i>
We are aware that an individual(s) are fraudulently representing themselves as Suvoda recruiters and/or hiring managers. Suvoda will never request personal information such as your bank account number, credit card number, drivers license or social security number &mdash; or request payment from you &mdash; during the job application or interview process. Any emails from the Suvoda recruiting team will come from a @suvoda.com email address. You can learn more about these types of fraud by referring to </i></b><b><i>this FTC consumer alert</i></b><b><i>.</i></b></p>
<p><b><i>
As set forth in Suvoda's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.</i></b></p>
<p><b><i>
If you are based in California, we encourage you to read this important information for California residents linked </i></b><b><i>here</i></b><b><i>.</i></b></p></div></div>

Travel and Customer Service Coordinator (Turkey)

Innovision Limited

<div>
 <strong>
  Skills:
  <br/>
 </strong>
 Travel Management, Travel Coordination, Workplace Safety, journey execution, Communication, Mentoring,
 <br/>
 <br/>
 <strong>
  Company
 </strong>
 : EdTerra Edventures
 <br/>
 <br/>
 Engagement Type: Freelance (On-Assignment Basis)
 <br/>
 <br/>
 Duration: Regular assignments during September, October &amp; November 2025
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead a group of around 40 students along with accompanying teachers during domestic tours.
  </li>
  <li>
   Coordinate with the EdTerra Operations Team and school management before and during the journey.
  </li>
  <li>
   Supervise all aspects of the journey from transportation to accommodation, food arrangements, and activity schedules.
  </li>
  <li>
   Ensure all logistics are managed in alignment with the pre-planned itinerary.
  </li>
  <li>
   Liaise with vendors and service providers to ensure timely and quality service.
  </li>
  <li>
   Ensure the safety, security, and overall well-being of students throughout the journey.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Duration &amp; Commitment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Journey durations: 2 to 4 days per trip (domestic only).
  </li>
  <li>
   Assignments are frequent during Sept, Oct, Nov 2025.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Candidate Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience in group handling, mentoring, or educational travel is preferred.
  </li>
  <li>
   Professionals from teaching, training, youth engagement, or hospitality backgrounds are welcome. Excellent communication and people-management skills.
  </li>
  <li>
   High adaptability, presence of mind, and discipline.
  </li>
  <li>
   Comfort with managing travel-related responsibilities and handling logistics.
  </li>
  <li>
   Willingness to travel frequently during peak season (SepNov).
  </li>
  <li>
   Ability to manage school-age students with maturity and warmth.
  </li>
  <li>
   Must possess a valid government ID (and PAN/Aadhaar for documentation).
  </li>
 </ul>
</div>


Freelance Journey Mentor – Domestic Trips

Paired

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
<br><br>
We are seeking a highly skilled, resilient, and exceptionally organized Executive Assistant to support our CEO in overseeing a fast-paced, multi-market business spanning marketing, eCommerce, education, and corporate services.
<br>This is not a standard EA role. It requires constant adaptability, an extraordinary ability to anticipate needs across time zones, and a willingness to manage highly varied personal and professional demands—often with little notice and total discretion.
<br>The successful candidate will need to function as the CEO’s operational partner, personal concierge, scheduler, travel agent, HR coordinator, communications manager, and crisis-handler.
<br><br>
<b>Key Responsibilities::</b><br>
<ul>
<li>Complex Calendar Management: Coordinate meetings across multiple time zones with senior stakeholders (e.g., Google brand representatives, international clients).</li>
<li>High-Touch Travel Planning: Independently research and arrange international flights, multi-stop itineraries, visa requirements, hotels, tailored dining reservations (based on evolving personal preferences), and create curated city guides for lunch/dinner/coffee options in unfamiliar cities.</li>
<li>On-the-Ground Personal Support: Provide real-time daily assistance even when the CEO is based in Dubai or traveling internationally, such as arranging grooming appointments on short notice, handling urgent building management complaints, and resolving ad hoc logistical challenges.</li>
<li>Personal Affairs & Legal Paperwork: Manage highly confidential personal administration including residence permit extensions, visa applications, and drafting/arranging Sales-Purchase Agreements for property transactions.</li>
<li>Team Travel Management: Oversee all international travel needs for company staff (if</li>
</ul>
needed), ensuring seamless coordination.
<br><ul>
<li>Recruitment Support: Management of hiring processes—scheduling and conducting interviews, negotiating offers, and onboarding new hires.</li>
<li>Operational Oversight: Act as an extension of the CEO in maintaining company discipline and productivity, including monitoring department performance, enforcing attendance at bi-weekly client meetings, and occasionally managing performance-related communications on behalf of the CEO.</li>
<li>Stakeholder Meeting Coordination: Arrange, confirm, and prepare for offline</li>
</ul>
meetings with clients and peers.
<br><ul>
<li>Client Onboarding Management: Lead the full onboarding process for new clients— organizing introductory meetings, preparing contracts and legal documents, setting up internal Slack channels, and scheduling recurring bi-weekly strategy sessions.</li>
<li>Event Management (Dubai-Focused): Plan and execute small- to mid-scale events in Dubai, from vendor negotiations and venue booking to guest management and contingency planning.</li>
<li>Personal Branding & LinkedIn Engagement Management: Oversee the CEO’s personal branding presence by ensuring daily content is published promptly, with post-launch support including distributing the post to internal engagement groups, monitoring reach, and leaving strategic comments on relevant peer accounts. Must execute this process daily with no delay, ensuring the CEO maintains consistent visibility and authority in his field.</li>
<li>B-Roll Video Production Planning: Develop detailed, shot-specific B-roll lists to guide video production, propose curated outfit suggestions aligned with personal brand and shoot theme, and research and shortlist potential venues that meet aesthetic, logistical, and budgetary requirements.</li>
<li>Urgent Problem-Solving: Serve as the first line of defense for solving last-minute challenges, providing solutions autonomously, and ensuring the CEO’s time remains focused on strategic priorities.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Minimum 5 years of executive assistant, chief of staff, or operations manager experience supporting C-level executives, ideally in fast-paced, international environments.</li>
<li>Demonstrated expertise in complex calendar management across multiple time zones, including scheduling with senior stakeholders (e.g., global brand representatives, partners, and high-profile clients).</li>
<li>Proven ability in high-touch, end-to-end travel planning: researching and booking multi-stop international trips, arranging hotels and restaurants tailored to evolving preferences, handling visas, and creating curated city guides.</li>
<li>Experience with real-time daily support, including urgent personal and logistical tasks in an international context (e.g., arranging grooming, managing property issues, etc.).</li>
<li>Strong background in managing confidential personal affairs and legal paperwork such as visa applications, residence permit renewals, and coordinating contracts for property transactions.</li>
<li>Solid track record overseeing team travel logistics, ensuring smooth coordination for multiple travelers.</li>
<li>Experience supporting recruitment: scheduling and conducting interviews, negotiating offers, and onboarding.</li>
<li>Hands-on operational oversight: monitoring department performance, enforcing meeting attendance, and occasionally delivering sensitive performance communications.</li>
</ul>
<b>Benefits:</b><br>
<ul>
<li>Competitive salary in USD</li>
<li>Work From Home</li>
</ul>


Executive Assistant for Ads Agency (US Based/Remote)

Danat Travels

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  At Danat Travels, we create unforgettable memories by redefining the travel concept with challenging prices. Our vision is to be the leading travel company by committing to excellence, innovation, and customer satisfaction. We provide unparalleled travel experiences with the latest technologies, industry expertise, and a customer-centric approach. Our values prioritize customer satisfaction, commitment, innovation, passion, and respect. We offer tailored experiences, exceptional service, and seamless travel solutions through global partnerships with hotels, airlines, and local experts.
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time role for a Travel Consultant located on-site in Kuwait City. The Travel Consultant will be responsible for managing travel arrangements, consulting with clients on travel plans, providing exceptional customer service, and handling reservations. The consultant will tailor personalized itineraries, assist clients with their travel needs, ensure seamless travel experiences, and collaborate with global partners.
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Travel Consulting, Travel Management, and Travel Arrangements skills
  </li>
  <li>
   Customer Service, Sales and Reservations skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational and problem-solving skills
  </li>
  <li>
   Familiarity with travel booking systems and software
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Experience in the travel industry is a plus
  </li>
  <li>
   Bachelor's degree in Tourism, Hospitality, or related field is beneficial
  </li>
 </ul>
</div>


Travel Consultant

Adlevate Digital Marketing

<p>Experience in travel consulting and travel management<br/>Experience with travel arrangements and reservations<br/>Strong customer service skills<br/>Familiarity with travel industry software and booking platforms<br/>1 - 3 years of experience in travel consulting<br/>Must be located in commutable distance to Kar&#257;chi, Sindh, Pakistan</p><p>Job Type: Full-time</p><p>Pay: Rs55,000.00 - Rs85,000.00 per month</p><p>Work Location: In person</p>

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